1030 MAIN STREET, STUIE 101 DUBUQUE, IOWA 52001 563 583 4900
MEETING MINUTES ISSUE DATE
20152015-1010-5
MEETING INFORMATION MEETING DATE MEETING NAME
Thursday, October 1, 2015 MEETING TIME Advisory Task Force MEETING Meeting #2 LOCATION
6:00 – 7:30 PM High School Auditorium, Prairie du Chien
PROJECT NAME
Prairie du Chien School District Planning
FEH PROJECT NUMBER
2015315
MINUTES PREPARED BY
Emily Hilgendorf
ATTENDEE NAME
ORGANIZATION
PHONE
EMAIL
☐ Kevin Eipperle
FEH Design
563-583-4900
[email protected]
☐ Gary Schulte
FEH Design
563-583-4900
[email protected]
☐ Emily Hilgendorf
FEH Design
563-583-4900
[email protected]
☐ See Attached ☐ ☐ ☐ DISTRIBUTION
Design team, Core Committee, and Advisory Task Force
PURPOSE
Informational meeting and input sessions for the Advisory Task Force members and general public
DISCUSSION
1) Introductions of team members 2) Review agenda 3) Advisory Task Force Role – future vision for your school district a) The role of advisory task force is to serve as the voice of the community and develop a short term and long term vision to advise the school board. 4) Timeline & Agendas a) October 7 & 8 Charrette/ meetings #3 & #4 at Bluff View i)
The charrette, or design workshop, is when architects from FEH Design come to the site and set up an office for the two days. We will be drawing up plans at various scales which address all of the concerns and criteria brought up by the advisory task force. This event is open to the public and everyone is encouraged to come and participate in the creative process.
ii) There will be two informal meetings at noon both days where the team will address what has been happening in the morning. At 6:00 pm both days there will be an advisory task Page 1 of 5
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1030 MAIN STREET, STUIE 101 DUBUQUE, IOWA 52001 563 583 4900
force meeting where all of the progress will be reported and input provided. Lots of participation from the community and task force members will make this a successful process. b) October 13 Task Force meeting #5 recommendation i)
This meeting will be a presentation of the culmination of design solutions and budget opinions from all of the advisory task force and public meetings. The goal will be to end with a set of recommendations which will be passed along to the core committee and school district board of directors.
5) Review Goals for Success a) These are the guiding principles for the process. See attached for Goals for Success
6) Quick summary of facility condition assessment a) Overall, the facility personnel and the district has maintained each of the buildings very well and because of that continued maintenance there are fewer items which need attention. The full condition assessment will be available on the district website. b) Approximately $2,000,000 worth of code, maintenance and ADA compliance items were identified that should be addressed over the next ten years at the three district schools. That average of $200,000 per year is well within the district’s financial capabilities for ongoing maintenance projects. 7) Quick summary of Space Needs programs a) See attached for full space needs matrix b) The left column represents the existing square footage already present in the facility. The middle column is the national standard for that program considering building enrollment. This number comes from the Center for Education Facility Planners International which is an organization that tracks size and need requirements for schools throughout the nation. The final column is our recommendation which reflects the current space, national standards, and interviews conducted by the FEH team with administrators and staff. c) I regards to a theater, only about a quarter of the square footage needed for the theater is the actual house seating space. In the analysis 720 seats were used as a starting point. This was derived from an analysis of the current and future usage of the events held in the auditorium space. See attached d) Enrollment outlooks are staying steady mostly due to open enrollment. The numbers for 3K are increasing and look to be increasing in the future. 8) Operating Budget
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a) The state of Wisconsin has cut the funding for operating budgets and this will have a deep impact on the school district. b) The district as a whole has used energy efficient strategies to cut down on operating costs, but it is still predicted that the district budget will be negative next year. c) Currently the district is only allowed to spend $9,200 per student, nearly the lowest in the state, and the average in the state of Wisconsin is about $12,000.
9) What would you like the school architects to study? a) Bring 2nd grade back to BA Kennedy b) Construct a second gym at Bluff View c) Construct an arts department & larger theater at the High School d) Construct a second gym at the High School e) Move 7th & 8th grade to the high school f)
Move 3K – 1st grade to Bluff View
g) Look into making all of the buildings fully air conditioned h) Pursue a joint gym facility with each of the schools and other community entities
10) Identify decision making criteria a) Explanation of criteria: i)
Flexible to changing technology and curriculum needs: Planning will be paramount to ensure that the new spaces built will be able to facilitate learning now and in the future.
ii) Programmatic needs for 21st century learning standards: Use the space needs analysis developed in the school wide study to find and address shortfalls in the current buildings. iii) Create a safe environment: The school buildings will be a safe and welcoming environment for anyone who uses them. iv) Part of a long term plan (20 years): Planning the facilities so that they address needs today, but are flexible and can anticipate the needs of the future. v) Support life long learning: Design spaces which can be used for other purposes in the community such as after school adult programs or cultural events. vi) Make sure what is done will be used: Plan for spaces which will not be too small and constrictive or too large and sit empty.
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vii) Gym space sized to meet the school's needs with reasonable practice hours: Use the space needs chart developed in the school wide study to design an auditorium which will benefit the students and teachers. viii) Auditorium to meet the school's needs: Use the space needs chart developed in the school wide study to design an auditorium to meet the needs of the students and teachers. ix) Special needs environment enhances learning: Design all classrooms, especially special needs, so that the rooms positively impact the students and teachers. x) Budget to be within current tax rate limit: Maintain the current mill rate by designing within the current budget. xi) Gym sized to attract events and improve practice schedules (practice too late): Design the gym with other events outside of normal school and athletics in mind. xii) Maintain the current class size: Size the classrooms and have enough sections of each class to maintain the current class sizes. xiii) Auditorium sized to attract events: Design the auditorium with other events for the community in mind. xiv) Flexible to allow future growth, especially the fine arts: Design spaces which allow the fine arts department including music and choral to expand. xv) Curriculum and facilities support local needs: Determine the local labor needs and create curriculums and programs around those industries. xvi) Partner with local businesses and private schools: Find partnerships throughout the community to avoid redundant investment and leverage joint resources for enhanced facilities. xvii) Provide storm shelter space for students and staff: Design a storm shelter in order to keep students and staff safe in the event of a natural disaster. xviii) Can the solution function as a Community Center: Look into the possibility of using a new facility, including auditorium and gym with kitchen space, for community functions and possible rental space. xix) Security provided and supported locally: The security systems at the schools would be installed and maintained by a local business. b) Weight criteria 1-10 i)
See attached for criteria chart and weighting of importance
11) Suggestions for good fit/partnerships to study
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a) The school currently partners with a number of local entities including, 3M, Crossing Rivers, Project Lead the Way, Prairie Catholic, Title One, Prairie Baptist, Prairie du Chien Parks and Recreation, etc. b) The Library has looked into a facility partnership with the school, but has decided to stay in its downtown location and upgrade the current facility. Other programs with the school will continue like the BA Kennedy summer reading program. c) If anyone has any other partnership opportunities please share them.
12) Opportunity for general input on the process a) Is it possible to add a second floor to Bluff View? i)
Structurally the building is not able to support a second story. If a second story is necessary due to land acquisition issues, a new structural system would have to be built around/in the current building or portions of the building would need to be deconstructed and rebuilt. The construction drawings will be reviewed to confirm this.
13) Next meeting date & time – October 7 & 8, 6:00 – 7:30 PM a) The design workshop will take place October 7th and 8th from 8 AM till the advisory task force meeting. The public is welcome at all of these events and any ideas and participation is encouraged. This is the author’s understanding of the items discussed. Please notify us of any discrepancies within 7 days so revised minutes can be issued. ATTACHMENTS
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Sign in sheets, Criteria Chart, Auditorium Seating Schedule
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