Airport High School Media Center Policies and Procedures Manual
2012 TABLE OF CONTENTS 1. 2. 3. 4. 5. 6. 7. 8.
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Philosophy General Information Media Center Staff Daily Operations Programs Acquisitions End of the Year Procedures Appendix
Airport High School Media Center Policy and Procedures
2012
1. PHILOSOPHY The purpose of the policy and procedures manual is to provide a guide for operation of the Airport High School library media program. The manual will be updated as needed. Questions, suggestions, or concerns should be directed to the library media specialist(s). Library Media Center Program Vision and Mission At Airport High School, we believe reading and literacy are important. According to a 2009 study by the National Coalition for Literacy, the more literate an adult is, the more likely he/she is to: read to his/her children and discuss school topics; be employed and earn a higher income; use technologies such as email and the Internet; and vote, volunteer, and access information about current local and national events. Therefore, the mission of the Airport High School library media program is to provide a nurturing learning environment through which members of our school community are equipped to acquire the knowledge and skills necessary to effectively function as productive twenty-first century citizens. Our mission is accomplished through the following objectives:
Providing print and non-print materials along with technologies that support the curriculum and information needs of the school community.
Providing instruction and information literacy skills that encourage users to find, organize, synthesize, generate, evaluate, and apply ideas and information.
Promoting literacy and technology through planned events and celebrations.
Collaborating with faculty, staff, organizations, and our community to ensure the goals of student and adult learning/information needs and resources.
The overarching mission of the Library Media Center Program is aligned with the mission and vision statements of Airport High School and Lexington School District Two and the recommendations of American Library Association’s Information Literacy Standards for Student Learning (http://www.ala.org/aasl/guidelinesandstandards/learningstandards/standards).
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Airport High School Media Center Policy and Procedures
2012 2. GENERAL INFORMATION 2.1 Hours of Operation and Location (Amended May 2014) The Media Center is open from 7:45 A.M. to 3:45 P.M. Monday, Wednesday, and Friday and until 4:00 P.M. on Tuesday and Thursday. The Media Center is located on the 200 hall of the school, which is located at 1315 Boston Avenue, West Columbia, South Carolina 29170. 2.2 Library Media Center Conduct Policy The high school Student Discipline Code provided by Lexington School District Two is enforced when students are in the Media Center. Generally speaking, students are expected to:
speak, interact, and collaborate quietly and respectfully, using an “inside voice.”
give preference to students who need computers for academic work.
practice good digital citizenship.
respect copyright and intellectual property rights by citing all sources.
follow school and district policies.
Passes Students must have a pass to visit the library during regular class hours if they are not accompanied by a teacher. Students who visit without a teacher sign-in at the front desk on the sign-in computer. Students sign-out when they leave. Passes are stamped with the sign-in and sign-out time. Teachers should limit the number of students on passes to one group of four to five students at a time on one pass at a time. Facilities Usage During class time, students are expected to sit quietly and read or work at a computer. Computers are for assignments only. Depending upon demand, more flexibility is exercised before school, at lunch, and after school. However, preference is always given to students who are doing academic work. Coffee House (Amended May 2014) Coffee House is open in the café kitchen area of the Media Center on late start Wednesdays from 8:30 A.M. until 9:05 A.M. No other drinks or food should be brought into the Media Center.
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Airport High School Media Center Policy and Procedures
2012 3 LIBRARY MEDIA CENTER STAFF 3.1 Library Media Specialist(s) Christie Cook
[email protected] and Haley Payne
[email protected] Mrs. Cook and Mrs. Payne have Master of Library and Information Science degrees from the University of South Carolina and are certified teachers with classroom experience. Both are members of the South Carolina Association of School Librarians (SCASL). 3.2 Professional Standards for School Library Media Specialists In South Carolina, media specialists are evaluated on the following Performance Dimensions (PD): PD 1: Long-Range Planning – The long-range plan is a three- to five-year strategically planned outline for facilitating student achievement through the school Library Media Center. PD 2: Administering the Library Media Program – Administering the school library media program is defined as overseeing all managerial tasks necessary for the full and efficient use of all resources and services available in and through the school Library Media Center. PD 3: Collaboration for Instruction and Services – As a member of the instructional team, the library media specialist plans and partners with teachers to integrate information literacy and technology education with content learning. PD 4: Library Media Collection and Resource Management – This dimension covers the responsibility of selecting, acquiring, organizing, circulating, maintaining, and promoting the utilization of resources. PD 5: Maintaining an Environment Conducive to Inquire – This dimension addresses those intangible aspects of the environment that make the school Library Media Center an appropriate location for inquiry, discovery, and learning. PD 6: Assessing the Library Media Program – Periodic and systematic evaluation is a necessary component of the library media program to guarantee effectiveness in meeting the needs of users.
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Airport High School Media Center Policy and Procedures
2012 PD 7: Fulfilling Professional Responsibilities – While the library media specialist’s primary responsibilities are related to addressing the needs of the students, teachers, and other members of the school community, he or she also has responsibilities to broader education organizations (e.g., schools and districts) which serve the needs of all learners in the community. 3.3 Library Helpers and Assistants Student volunteerism is encouraged and considered a senior privilege extended to students who are scheduled for a study hall at Airport High School. Their primary duties are assisting students with check-in and check-out at the circulation desk, reshelving materials, and running errands. They are trained and evaluated by the media specialist(s). 3.4 Copyright It is the intent of Airport High School that its students, faculty, and staff adhere to the provisions of the current copyright laws and congressional guidelines. Employees and students are to adhere to all provisions of Title 17 of the United States Code, titled “Copyrights,” and other relative federal legislation and guidelines related to the duplication, retention, and use of copyrighted materials. For more information visit http://www.copyright.gov/title17/circ92.pdf.
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Airport High School Media Center Policy and Procedures
2012 4 DAILY OPERATIONS 4.1 Circulation Policy (Students) Check Out, Due Dates, and Fines (Amended May 2014) When students are ready to check out, they are expected to present a school-issued ID. Students should note the date on the due slip on the back of the book and return books on or before the due date to avoid fines. Books may be renewed on or before the due date if there is not a hold placed on the book and the student does not owe excessive fines or have lost or damaged materials. Up to four materials may be checked out at one time for projects or research. For pleasure reading or independent silent sustained reading purposes, students may check out one book at a time and place another book on hold. Materials other than reference circulate for two weeks. Reference materials check out overnight. Regular materials accrue fines of 10 cents per day. Reference materials accrue fines of 50 cents per day. Magazines and newspapers do not circulate, but are donated for classroom SSR use. Once students accrue excessive overdue fines ($2.50 or more), or owe for lost or damaged materials, their check out privileges will be curtailed. Typically, students are put on a one-bookat-a-time check out limit until all debts are cleared. Students may pay cash for fines or donate canned goods (1 can is equivalent to $2.50 in fines). Canned goods are donated to needy families in the community. Holds Students who are in good standing with the Media Center (no excessive fines) may place holds on materials. When the book is ready for pick up, students will be notified with a hold slip (See appendix.) Books remain on the hold shelf for pick up for one week. Magazines Lexington School District 2 contracts with EBSCO to provide magazines to schools. Magazines do not circulate. At the discretion of the media specialist(s), as funds are available, the magazine subscription may be supplemented with magazines not available via EBSCO. At the end of the month, old magazines are placed in the teacher mail room to be used for SSR. Booklist, School Library Journal, and National Geographic are filed and weeded on a rotating basis as needed due to space concerns.
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Airport High School Media Center Policy and Procedures
2012 Newspaper Because of theft, one copy of The State is received at a media specialist’s home and brought to school each morning. Newspapers do not circulate. Newspapers are recycled or donated to art teachers on an as needed basis. e-Readers Students may check out Barnes & Noble Simple Touch Nooks or use personal e-Reader devices at Airport High School. Once students and their guardians sign the e-Reader Acceptable Use Policy form and/or the Nook form, the student’s ID is back-printed indicating that the student has permission to use e-Readers on campus. New forms are required each school year. (See appendix.) Flip Cameras Students may check out Flip cameras for teacher-approved projects once they and a guardian have signed a Flip camera form. New forms are required each school year. (See appendix.) Playaways Students must sign a playaway form in order to check out Playaways. New forms are required each school year. (See appendix.) Videotape/DVD Usage Faculty, staff, or administration may check out movies for classroom use. Students may not check out movies. A Video request form must be completed. (See appendix.) Circulation Policy (Faculty and Staff) Teachers may check out materials for as long as the material is needed. There are some exceptions such as the Flip cameras, etc. which can be checked out on a per-project basis. Equipment is generally checked out to teachers for the school year unless otherwise noted. In most cases, equipment will stay in the classroom over the summer. Teachers who lose or damage materials should see the media specialist. With prior notification, teachers may send students to the Media Center to check out materials for the teacher’s use.
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Airport High School Media Center Policy and Procedures
2012 4.2 Media Center Scheduling The Media Center will operate on a flexible schedule. Therefore, scheduling is determined by the availability of facilities and block scheduling and is flexible enough to allow for class, small group, and individual use for academic purposes during class time. In collaboration with media specialist(s), teachers may schedule time as needed (several days in a row, for example) for a particular project or unit. Teachers may view the Media Center calendar online for planning purposes, but must contact a media specialist to reserve a lab. Collaboration among teachers and media specialist(s) is encouraged, and media specialists are available to meet with teachers on an as needed basis to plan for particular projects or units Advantages of Flexible Scheduling
Enables students to work on curricular, resource-based projects in the Library Media Center and/or computer laboratory concurrent with their work in the classroom.
Accessible to students and teachers at point of need.
When media specialists and technology facilitators operate on a flexible schedule, they have more opportunity to plan and collaborate with teachers on cross-curricular instructional units.
4.3 Computer Labs
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When scheduling lab facilities, unless the teachers specifically requests a lesson or assistance, the media specialist(s) will assume their expertise is not needed.
If a media specialist(s) assistance is needed in the lab, one week’s notice is required.
Teachers must remain in the lab with their classes at all times.
Teachers should not allow students to bring food or drink into labs.
Teachers are responsible for student conduct in labs and should report inappropriate behavior, misuse of technology, or abuse of technology to appropriate authorities as soon as possible.
When classes leave the lab, students should push in chairs, pick up trash, and shutdown computers at the end of the day.
Airport High School Media Center Policy and Procedures
2012 4.4 Internet Use Lexington School District requires that students and their parents sign in the appropriate area of Acceptable Use Policy (AUP) agreement and keep it on file each school year in order for students to access the Internet. (See appendix.) Students coming to the Media Center to access the Internet on an individual basis must have a pass. Students may print information/work related to assignments only. Color printing is available for classwork. The first page is free. Every additional page is 25 cents. 4.5 Emergency Checkout If the automation system goes down, the library media specialist will make a decision of one of the following: 1. Manually record barcodes of patrons/books to check out. 2. Cancel checkouts for the remainder of the day, to be rescheduled when automation system is operational. 4.6 Reports (Overdue and Lost or Damaged Books) Reports detailing any overdue books, lost books, fines for damages, etc. will be printed as needed and placed in the homeroom teacher’s box. Money paid for lost books will be reimbursed if the book is returned at the student’s or parent’s request. If a book is damaged beyond repair (is unusable), students must pay the replacement cost of the book. Any minor damages will be charged to the student as necessary for repair (up to $3.00). Reports detailing materials held by faculty and staff will be generated as necessary to ensure the proper allocation of resources and to minimize lost equipment and materials. 4.7 Morning News Program A media specialist will play the morning announcements at a mutually agreed upon time when it is delivered to the Media Center. 4.8 Laminating Services The laminating machine is located in the Media Center work room. There is no charge to teachers for laminating services. In general, laminating is done by the media specialist(s) to help preserve equipment and materials. Lamination is done on an “as needed” basis for preservation purposes. Teachers will be advised as to when to expect their lamination to be returned. All materials should be identified with the teacher name and room number. Students may have items laminated at the media specialist(s) discretion at the rate of 25 cents per 8 ½ x 11 sheet.
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Airport High School Media Center Policy and Procedures
2012 4.9 Equipment Repair Should any school equipment managed by the Media Center need repair, a media specialist will contact the administrator in charge of facilities in order for the equipment to be repaired. 4.10 Substitute Plans The district does not currently provide for substitutes in the Media Center. When one media specialist is absent, the other media specialist covers. If both media specialists are absent, the Media Center is closed. 4.11 Disaster Preparedness and Emergency Airport High school follows Lexington School District 2 disaster and emergency preparedness procedures. These procedures are in the “go bag” hanging on the café/kitchen area interior door knob. Should a disaster occur, specific to the Media Center, such as water damage, the appropriate district authorities will be contacted, and best practices will be utilized to save as many materials as possible. The Media Center catalog is an online system backed up at the district level. Personal files are backed up periodically. Many online systems such as Google and Dropbox are utilized as back up methods as well.
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Airport High School Media Center Policy and Procedures
2012 5. MEDIA CENTER PROGRAMS 5.1 South Carolina Young Adult Book Award Program and READ Program The SC Young Adult Book Award Program provides an opportunity for students in our state to vote on a favorite book from among the nominees. Students who read three or more of the selected and nominated titles may cast their vote. The Media Center distributes information about the program to teachers and provides multiple copies of the books for check out. Monday, Tuesday, and Thursday at 12:05 P.M., a bell rings to begin independent silent sustained reading time until 12:25 P.M. in support of the READ program. (See appendix.) 5.2 Student Services Freshman student orientation will take place during the first few weeks of school. 5.3 Teacher Services Teachers are encouraged to make use of all Media Center resources. Books may be placed on reserve by request. The Library Media Center welcomes any opportunity for collaboration with classroom teachers. With prior notice, the library media specialist(s) will attend common planning time meetings to discuss possible collaborations including, but not limited to, key instructional materials, resources, and technologies that are available. The library media specialist(s) will also plan activities for the students and provide instruction during scheduled times. Teachers may check out any materials, including equipment and audiovisuals. Books and other materials will be due by the end of the school year. However, if the materials are needed, the teachers will be notified of the needed materials. No fines are charged to teachers, but overdue notices are sent as reminders of the materials currently checked out. Students who are sent to check out materials in a teacher’s name must have a signed request from that teacher before the materials may be checked out in the teacher’s name. Teachers are responsible for materials that are lost or damaged while checked out in their name. 5.4 Technology In collaboration with administration, available resources are installed in the classroom or checked out through the Library Media Center for staff or classroom use. 5.5 Computer and AV problems Malfunctions with a piece of Media Center issued equipment should be reported to the Media Center so the equipment can be repaired for further use. Problems with other equipment should be reported to Mrs. Yarborough (computers) or Mr. Street (other equipment).
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Airport High School Media Center Policy and Procedures
2012 5.6 StreamlineSC Website: http://www.scetv.org/education/streamlinesc/ Teachers may request a personal username and password or use airporteagles and blue. 5.7 Cable in the Classroom Time Warner Cable (TWC) is the cable provider for this school, providing free basic cable services on Channel 5. The default channel for TWC during regular school days is CNN. At media specialist(s) and/or administrator discretion, the channel may be changed for instructional purposes. 5.8 Video Distribution System Videos can be played in the Media Center and distributed to various classrooms or school wide. The Media Center is able to broadcast up to two videos at once on individual channels (4 and 5) on video cassette players. Programming must be in VHS or DVD format. Teachers must fill out a video request form (see appendix) and turn it in to the Media Center at least two days prior to the viewing time. This form must show that the video is in compliance with copyright laws. The form will then be forwarded to the principal for approval. The video may not be shown without the principal’s approval. 5.9 Media Center Website Lexington School District Two is now on Google Sites. The Media Center has a page linked to the school’s new web page in Google Sites. The site may be directly accessed from the school’s website. 5.10 Media Center Standards (SACS) The Airport High School Media Center follows guidelines for accreditation. For details see http://www.advanc-ed.org/accreditation/standards/advanced_school_standards.pdf.
5.11 Program Evaluation Evaluation plays a critical role in the continued improvement of the programs and services provided by the Library Media Center at Airport High School. Both formal and informal methods of evaluation and data collection are utilized periodically on an as needed basis. Informal evaluation includes observation of heavily used subject areas in the Media Center, comments and criticisms of various programs and promotions, student satisfaction while in the Media Center, etc. (See samples in appendix.)
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Airport High School Media Center Policy and Procedures
2012 6. AQUISITIONS 6.1 Material Selection Policy Materials are selected to support the curriculum, instructional program of the school, and interests of patrons (students, teachers, administrators, and support staff). The Library Media Center strives to provide developmentally appropriate materials in a wide range of difficulty, in a variety of formats, representing multiculturalism, and differing points of view. However, the Internet and other online resources are filtered per district policy and are not subject to the material selection policy. The certified library media specialist(s) is charged with the day-to-day operation of the Library Media Center, including the coordination and selection of all purchases of materials for the collection. The library media specialist(s) seeks assistance and advice from the school community when purchasing materials. However, the final decision rests with the library media specialist(s). 6.2 Criteria for Selection From Lexington School District Two Policy and Procedures Manual “Library Materials Selection and Adoption” The basic criterion is the appropriateness of the material for use at the grade levels served. In addition, the media specialist will judge the materials using the following criteria:
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Appropriateness of language
Needs of the school and value to the collection
Validity, accuracy, objectivity, up-to-datedness and appropriateness of text
Organization and presentation of contents
Clarity, adequacy and scope of text
Appropriate diversification of viewpoints
High artistic quality and/or literary style
High degree of readability and/pr comprehensibility
Reputation and significance of author and producer
Value commensurate with cost
Expectations and values of school’s community Airport High School Media Center Policy and Procedures
2012
6.3 Selection Process Whenever possible, the library media specialist(s) will solicit requests and suggestions from members of the educational community, collect reviews for titles under consideration, and/or request preview copies for examination prior to making a final decision on any particular title. Weeding of the collection to remove materials that are outdated or no longer appropriate is a part of the selection process to ensure that the collection is as current as possible and continues to meet the information and recreational reading needs of all patrons. All donated materials will be subject to the same selection criteria as purchased materials. 6.4 Donated Materials The Airport High School Media Center welcomes gifts to its collection. All donations will be acknowledged. All donations will be subject to the same selection criteria as purchased resources. If any donation is not selected for inclusion in the collection, the gift material will be passed on to a more appropriate recipient. 6.5 Receiving and Processing Materials General Guidelines:
Keep a record of the barcode ranges assigned to each vendor and processing options.
Request or purchase full MARC (machine-readable cataloging) records from all vendors.
Have property stamps on several pages with the school’s name on them.
Follow this procedure when a print order arrives: 1. Unpack boxes and check the packing slip. 2. Handle any damaged or missing items claims immediately according to vendor directions. 3. Affix any property stamp to each book on outer edges or the inside covers and page 21 if the book is too thin for outer edges to be stamped. 4. Import MARC records into automation system. 5. Security strip books with “tattle tapes.” (Applies only to books.) Follow this procedure for equipment orders:
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Have an engraving pen and/or permanent marker to affix the school’s name and the inventory control number to each piece of equipment.
Enter the information into circulation system database and affix the barcode.
Airport High School Media Center Policy and Procedures
2012 Magazines General Guidelines: Magazine subscriptions are paid for via the district office on an annual basis. Place previous issues in the front office mailroom for use during SSR. 6.6 Challenged Materials The Lexington School District Two policy regarding challenged materials will be followed. 6.7 Budget Management
Get budget allocation amount from book keeper at the beginning of the school year.
Set up folders and/or spreadsheet for purchase orders (pending, received, etc.).
Check the packing slip against items received.
Add the item(s) to the collection.
Be sure to get a new printout for the accounts before ordering new materials.
6.8 Automated Circulation System The district pays for all service contracts that need to be renewed from one purchase order for the Destiny Library Management System. District Office will request the appropriate account numbers for fund withdrawal from the media specialist at the beginning of the year. The school’s automated circulation system is Destiny Library Catalog. Help Desk Contact Information: Follett: 800-323-3397 Email:
[email protected] Customer Number: 3954050
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Airport High School Media Center Policy and Procedures
2012 7. END OF THE YEAR PROCEDURES 7.1 District Equipment and Furniture Inventory Equipment that is catalogued in Destiny is inventoried with other Media Center materials. On an as needed basis, forms will be provided to complete the Lexington School District Two district equipment/furniture inventory listing at the end of the year. 7.2 Library Materials Inventory Inventory may be started at any point in the second semester of the school year. Utilizing a scanner, every item in the Media Center’s circulation system (books, AV, equipment for teacher checkout, etc.) will be scanned. These scans are uploaded into the Follett circulation system to be marked as present and available from the Media Center. Any items that are not scanned will be marked as “Missing.” This information should be evaluated for theft/loss analysis to see if any circulation practices need to be addressed or if any security measures need to enacted. On a “rolling basis,” materials marked as missing be marked as lost and/or deleted from the system at the discretion of the media specialist(s). Students who do not return materials checked out at the end of the school year will have these items recorded in PowerSchool as a debt owed to Lexington School District Two.
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Airport High School Media Center Policy and Procedures
2012 8. APPENDICES A. B. C. D. E. F. G. H. I. J. K.
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Hold Slip E-Reader Acceptable Use Policy Flip Camera Form Playaway Form Video Request Form Internet Form READ/YABA Forms Lexington Two Copyright Compliance Rule Lexington Two Library Materials Selection Policy Lexington Two Challenged Material Policy Sample Surveys
Airport High School Media Center Policy and Procedures
