An nex 7 C SO IN -KIN D C ONT RI BUTI ON S TR ACKIN G AND REP OR TIN G CSO i n -kin d con tribu tions as regards to the CP D E Pl atform are accou n ts of the time an d resou rces of CSO s that are attribu tabl e to the impl emen tation of the proj ect, of which paymen t s for su ch time an d resou rces do n ot come from the proj ect fu n ds. A. Sour ces of In -K ind co ntr ibu tions : 1. 2. B.

G en eral adm i nis t rat io n cos t P roj ect act iv it y cos t s

Accou nting fo r I n -kind co ntr ibu tio ns: 1 . I n-kind co ntr ibu tio ns f or the Ge ne ral A dminis tratio n of the pr oje ct: S houl d a ny im pl em e nt ing org a niz at io ns act ual m anag em e nt and a dm inis t rat iv e cos t s exce ed t he a ppr ov e d m an ag em e nt fees b ud g et , t he exces s s hal l b e accou nt ed for as in- k ind co nt rib ut io n. In t his cas e, IB O N and t he im pl em ent i ng org aniz at ions s hal l prov i de a s um m ar y re port of t he act u al exp ens es in curr ed in rel at io n t o t he im pl em e nt at io n of t he proj ect . P l eas e not e how ev er t hat not al l cos t s can b e cons i der ed as part of in - k in d cont rib ut ion. ( See l istin g of ‘el igibl e’ in -kin d con tribu tion s in the su cceedin g topics ). In ad dit ion t o t he cas h out l ay s t hat rel at e t o t he C P D E proj ect , IB O N and t he ot her im pl em e nt ing org aniz at io ns m ay al s o acco unt for t he es t im at ed cas h v al ue of t he res our ces ( e. g . : office s pac e, office eq uipm ent , pers o nn el hours ) t hat are ut il iz ed for t he im pl em e nt at io n of t he proj ect . Trackin g IB O N and im pl em ent i ng org aniz at i on s s hou l d: ( a) M ak e a s um m ary of al l t he dis b urs em e nt s ( m an ag em e nt and a dm inis t rat i on) m ade in rel at i on t o t he im pl em e nt at io n of t he C P D E P roj ect . ( b ) Acc ou nt for t he v al ue of t he ot her res o urce s t hat w ere ut il iz ed for t he im pl em e nt at io n of t he proj ect . 2 . I n-kind co ntr ibu tio n fo r th e co ndu ct of P roj ect Activ ities: T hes e In- k i nd co nt rib ut io ns pert ai n t o t he v al ue of t im e an d res our ces inp ut t ed for t he con duct of act iv it ies . Any t hi ng of v a l u e t hat is cont rib ut ed t o t he im pl em e nt at io n of proj ect act iv it ies t hat ar e not paid t hro ug h t he proj ect fu nds coul d b e v al u at ed a nd re port ed as in - k ind c ont rib ut io n . T he cont rib ut ions m ay com e from : ( a) T im e v al ue ( b as e d on reas on ab l e es t im at e) of non- C P D E s t aff for t he ir part ici pat io n t o t he proj ect m eet ing s ( incl u ding v ia - ph on e m eet ing s ) , w ork s ho ps or con fer en ces , an d nat io nal co ns ul t at ions ; ( b ) Ve nu e for proj ect m eet i ng s ( e. g . , m eet ing w as con duct e d at t he office conf ere nc e room of a C S O ) ( c) L ocal T rans port at io n cos t s ( d) C S O reading m at erial s or pub l ic at ions t hat w ere dis t rib ut ed duri ng w ork s ho ps ( e) C onfer e nce s p eak er’ s profes s io nal s erv ic es ( f) Airfar es of s el f - funde d part i cip ant s

Trackin g F or each pr oj ect act iv it y , a check l is t s hal l b e m ade of t he res o urc es ( b ot h hum an a nd ot herw is e) t hat are at t rib ut ab l e t o t he con duct of t he act iv it y . T his m ay b e perf orm e d b y any of t he proj ect s t aff m em b er s w ho is / are pres e nt duri ng t he con duct of t he act iv it ies or in t he ab s e nc e of a proj ect s t aff, t he part ne r C S O ’ s aut horiz ed re pres ent at iv e. An act iv it y - t rack i ng form w il l b e dev el op e d for t his . C . Re por ting res ponsib il ities and rep or t p res entatio n of in -k ind co ntribu tions : 1 . I n-Kind Co ntr ibu tion Re por t Partne r I mp le me nting Or ganiz atio ns : Im pl em e nt ing org a niz at io ns s hal l al s o b e as k ed t o s ub m it in - k ind cont rib ut ion repo rt . T he report s hal l form part of t he narrat iv e and fi na nci al report s t hat are s ub m it t ed s em i - ann ual l y . IB O N , as t he fis cal ag ent of t he proj ect s hal l b e res po ns ib l e in t he co ns ol id at ion of t he re p ort s , an d in t he s ub m is s ion of t he cons ol idat e d rep ort s t o t he D onors C oordi n at ing G roup. 2 . R epor t pr ese ntatio n of in -k ind contrib u tions : T he in- k in d cont rib ut ion s hal l b e rep ort ed in t he s am e m an ner as t he ‘ fund ed exp ens e it em s ’ are report ed. It s hal l b e pres ent ed on a ‘ per act iv it y he adi ng an d l ine it em ’ . T his is t o s ee how m uch in - k ind cont rib ut io n is input t ed t o t he don ors ’ funds for ea ch act iv it y cat eg ory . 3 . El igib il ity of cos ts In- k ind co nt rib ut i ons m ay v ary in t erm s of it s nat ure ( s al aries , ov erh ea d cos t s , act iv it y cos t s et c) and t heref ore n ee ds t o b e cl as s ified a nd rev i ew e d w het h er el ig ib l e for D onor re port i ng . El ig ib l e cos t s are char act eriz ed b y pro per doc um e nt at ion a nd h av e dir ect im pact s on t he ob j ect iv es of t he act iv it y .