Bourke Shire Council Agenda Monday, 22nd August 2016 Notice is hereby given that an Ordinary Meeting of Council will be held at the Council Chambers at Bourke Shire Council Offices at 29 Mitchell Street, Bourke, commencing at 2.30pm for the purpose of considering the items included on the attached Agenda
General Manager:
Ross Earl
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
AGENDA C12.1 1. Opening Prayer 2. Remembrance 3. Apologies 4. Declaration of Interest (Forms included with Business Papers) 5. Mayoral Minute 6. Starring of Items A number of items have been starred for discussion. The Mayor will receive requests to star additional items to be discussed. Recommendation: That recommendations as detailed in the un-starred items in the Agenda for the Ordinary Meeting of Council held on Monday, 22nd August 2016 be adopted. 7. Confirmation of the Minutes Recommendation: That the minutes of the ordinary meeting of Council held on Monday, 25th July 2016 and the Extraordinary Meeting of Council held on Tuesday, 9th August 2016 be confirmed as a true and accurate record of those meetings. 8. Business Arising Report No 008/2016 Business Arising
Report
9. Engineering Services Department Report No Report 107/2016 National Roads Congress 10. Environmental Services & Development Department Report No Report 2016 Nil Reports for the Meeting of August
Page No 9
Recommendation Notation
Page No 16
Recommendation Consideration
Page No
Recommendation
This is page 2 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
11. General Manager Report No Report 354/2016 Pecuniary Interest Returns 355/2016 Caretaker Provision - Elections to be held in September 2016 356/2016 Delivery Program and Operational Plan Review as at the 30th June 2016 12. Corporate Services Department Report No Report 443/2016 Bank Reconciliation & Statement of Bank Balances 444/2016 Investment Report as at 31st July 2016 445/2016 Financial Statements 446/2016 Rates & Charges Reconciliation as at 30/06/16 & 01/07/16 13. Tourism & Development Report No 501/2016
19
Page No 22 23 25 26
Recommendation Notation Notation Notation
Recommendation Notation Notation Consideration Consideration
Page No
Recommendation
14. Delegates and Councillors Reports Report No Report 2016 Nil Reports for the Meeting of August
Page No
Recommendation
15. Committee Minutes Report No Report 2016 Nil Minutes for the Meeting of August
Page No
Recommendation
Page No 33
Recommendation Adoption
Page No 48 48 49
Recommendation Consideration Consideration Consideration
16. Policies Report No 808/2016
Report
Page No 17 17
Report Policy Reviews 1.8.10(v4) – Investments 3.1.10(v2) – Asset Management 3.7.4 (2)Water Connections 3.7.9 (v2) Internal Filtered Water Leaks
17. Précis of Correspondence Report No Report 937/2016 Request for Legal Assistance 938/2016 Bourke TAFE Hall – Community Hall 939/2016 Community Contribution – Missionaries of Charity 940/2016 Community Contribution – Bourke Public School 941/2016 Murray Darling Ass 2016 Annual Conference
49
Consideration
49
Consideration
This is page 3 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Activity Reports Report No 108/2016 208/2016 308/2016 408/2016 508/2016
Report Engineering Environmental General Manager Corporate Services Tourism & Development
18. Closed Session Report No Report 1040/2016 CONFIDENTIAL - Deed of Agreement CAPRA Developments Pty Ltd 1041/2016 CONFIDENTIAL - Appointment of Project Officer 1042/2016 CONFIDENTIAL - Western Herald Advertising
Page No 61 67 69 81 82
Recommendation Notation Notation Notation Notation Notation
Page No 87
Recommendation Closed Session
87 87
Closed Session Closed Session
3.30pm – Darling River Local Area Command – Update – Inspector Mick Lauricella 4.00pm - Community Open Forum for members of the public to address Council
This is page 4 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
COUNCILLORS DISCLOSURE OF A
NON-PECUNIARY INTEREST PURSUANT TO SECTION 451 OF THE NSW LOCAL GOVERNMENT ACT 1993 (AS AMENDED) To the General Manager I, _________________________________________________________________________ Declare a Conflict of Interest, being a NON-PECUNIARY Interest. COUNCIL MEETINGS Name of Meeting ____________________________________________________________ Date of Meeting ____________________________________________________________ Page Number ________________________ Item Number ___________________________ Subject ___________________________________________________________________ Reason for Interest
_________________________________________________________
__________________________________________________________________________ As a result of my non-pecuniary interest, my involvement in the meeting will be as follows: Option A – Make a declaration, stay in the Chamber and participate in the debate and vote. Option B – Make a declaration, stay in the Chamber and participate in the debate but not vote. Option C – Make a declaration, stay in the Chamber and participate in the debate but leave the Chamber for the vote. Option D – Make a declaration, stay in the Chamber and not participate in the debate and vote. Option E – Make a declaration, stay in the Chamber and not participate in the debate and not vote. Option F – Make a declaration, do not participate in the debate and leave the Chamber upon making the declaration. Do not return until the matter is resolved. _______________________________ Signature
__________________________________ Date
This is page 5 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
COUNCILLORS DISCLOSURE OF A
PECUNIARY INTEREST PURSUANT TO SECTION 451 OF THE NSW LOCAL GOVERNMENT ACT 1993 (AS AMENDED)
To the General Manager I, ___________________________________________________________________ Declare a Conflict of Interest, being a PECUNIARY Interest. COUNCIL MEETINGS Name of Meeting ______________________________________________________ Date of Meeting ______________________________________________________ Page Number ________________________ Item Number _____________________ Subject _____________________________________________________________ Reason for Interest
___________________________________________________
____________________________________________________________________ ____________________________________________________________________
OTHER THAN COUNCIL MEETINGS Reason for Interest _____________________________________________________ ____________________________________________________________________
_____________________________ Signature
_____________________________ Date
This is page 6 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
CALENDAR OF EVENTS Month/ Year 2016 August
Meeting Date
Time
18th 22nd
9.00am
10th 26th 30th 24th
9.00am 9.00am 9.00am
28th
9.00am
September
October November December
Event
LGNSW Finance Summit Council Meeting GMAC Local Government Elections Council Meeting OROC Board Meeting Council Meeting GMAC Council Meeting OROC Board Meeting
Location
Sydney Council Chambers
Council Chambers Bourke Council Chambers Council Chambers
This is page 7 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
COUNCILLOR INFORMATION LIST Information which has been sent out to Councillors since the last meeting of Council held on Monday, 25th July 2016. DATE INFORMATION SENT 18/07/2016 Message from the President
Email/Fax Councillors
18/07/2016
Councillors
18/07/2016 21/07/2016 27/07/2016 01/08/2016
01/08/2016 02/08/2016 03/08/2016
03/08/2016 04/08/2016
04/08/2016 06/08/2016
07/08/2016
09/08/2016 15/08/2016
Author Cr Keith Rhoades AFSM, LGNSW What's On @ LG Professionals LG Professionals NSW NSW LG Weekly - 28 Cr Keith Rhoades AFSM, LGNSW Extraordinary Council GM Meeting Business Paper “From the GM’s Desk” GM Replies from Minister WD Ruth Fagan, EO Western Division of NSW Charles Street Water MW, Bourke Shire Reservoir Council Minutes of 25/07/2016 GM In-house Integrity Australian Institute Management in Local of Company Government Directors “From the GM’s Desk” GM Invitation to meet with MDBA Rachel Clarke A/G - Bourke 10 August Director Northern Basin Extraordinary Meeting of GM Council – Meeting Notice Agenda - Extraordinary GM Meeting of Council to be held on Monday 9th August 2016 Business Paper for the GM Extraordinary Meeting of Council Caretaker Provisions [MRDMarsdens.FID644989] Local Government NSW Cr Keith Rhoades Weekly - 12 August 2016 AFSM, LGNSW
Post Cr Bennett
Councillors
Cr Bennett
Councillors
Cr Bennett
Councillors Councillors
Cr Bennett Cr Bennett
Councillors
Cr Bennett
Councillors Councillors
Councillors Cr Bennett
Councillors Cr Bennett Councillors Cr Bennett
Councillors
Cr Bennett
Councillors
Councillors
Councillors
Cr Bennett
This is page 8 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Précis
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
BUSINESS ARISING FROM 25th JULY 2016 KEY: GM MCS MTD
Action still pending General Manager Manager Corporate Services Manager Tourism & Development
Action MRS MES MW
Manager Road Services Manager Environmental Services Manager Works
206/2013 Review of Organisational Structure Responsible Officer General Manager File Number S6.41 DECISION That the recommendations in relation to the realignment of any positions be considered prior to the advertising of any vacancies. The positions descriptions of positions identified within the report from Local Government Management Solutions as requiring review be undertaken in consultation with both the employee and any union involved. That the position descriptions of all employees be updated to reflect current duties performed and requirements of the organisation.
ACTION TAKEN Ongoing In progress
In progress
163/2014 CONFIDENTIAL- Enforcement of Fines on Local Roads Responsible Officer Manager Road Services File Number R7.6.5 - R7.6.1 DECISION ACTION TAKEN Council to continue to investigate methods for enforcing fines on closed On Councils Road roads and continue to ensure that the public are aware that fines may Closure Reports be levied if vehicles are driven on closed roads 306/2014 CONFIDENTIAL - Proposal to Undertake Accommodation Project Responsible Officer General Manager File Number T4.7 File Number The General Manager be authorised to further investigate the proposal Being undertaken by of development of accommodation in conjunction with Government FACS Departments 338/2014 Tourism & Development Activity Report Responsible Officer Manager Tourism & Development File Number T4.1 DECISION Council investigate the potential to be an RV friendly town
ACTION TAKEN Ongoing
This is page 9 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
67/2015 & 118/2015 & Full Birthing Unit for Bourke Hospital 177/2015 & 203/2015 Responsible Officer General Manager File Number H1.1 DECISION That Council monitor the development of a midwifery model to support the antenatal and post-natal needs of the community That Council continue to work the Western NSW Local Health District staff to re-establish full birthing services if the opportunity for securing the right mix of staff is made available. That further information in regards to midwife led birthing models be obtained. 386/2015 & 315/2016 Return of Air Services to Bourke Responsible Officer General Manager File Number A6.1 DECISION Council provide the successful tenderer with the use of the “Booking Office” at the terminal A report be brought back to Council regarding the possible introduction of a small landing fee to off- set the additional costs involved in the maintenance of the terminal building That the GM continue to investigate options of potential Airlines who may be interested in providing an air service to the district that includes Bourke. 41/2016 Tourism – Notice of Motion Responsible Officer Manager of Tourism & Development File Number T4.1 Decision Report be brought back to Council, as a matter of urgency, setting out the framework for an enhanced tourism function, by involving the local tourism related industries in the planning, coordination and execution of the tourism function.
ACTION TAKEN Ongoing Ongoing
Ongoing – meeting held
ACTION TAKEN Fee structure being compiled Ongoing
GM to meet with DPC Sydney 18/08/2016
Action Taken Initial information contained within MTD activity report
65/2016 & 166/2016 Cross Border Issues Impacting Barringun Village Responsible Officer General Manager & Manager of Corporate Services File Number A3.14 - V1.11 Decision Action Taken Council request the locality of Barringun be officially assigned by the In progress Geographical Names Board
This is page 10 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
124/2016 Community Contribution – Bourke Joeys Soccer Club Responsible Officer General Manager File Number D5.1-D5.2 Decision Action Taken Council investigate alternate options to overcome the indiscriminate Under investigation disposal of syringes in the precinct Matter raised at LEMC Meeting held 21/06/16 Reply received from FWHD-Circulated 229/2016 2016 Local Government Aboriginal Network Conference Responsible Officer General Manager File Number L8.2.5 Decision Action Taken Nominations be called for the interest of one (1) staff member to attend Advertised in the 2016 Local Government Aboriginal Network Conference Newsletter from 27/06/2016 No EOI’s received 259/2016
CONFIDENTIAL - Contract information National Stronger Regions Fund -. Abattoir Development Responsible Officer General Manager File Number A1.1-D2.17 Decision Action Taken Council endorse the structure of the Management Committee to Report to August oversee the construction of the Abattoir Council Meeting Council prepare a report detailing pricing options for the bulk supply of Report to August both filtered and raw water to the Abattoir site Council Meeting That Council work with the Office of Local Government to facilitate the Approved completion of the work required under the PPP process. 266/2016 Davidson and Coolican Ovals Closures Responsible Officer Manager Works File Number P1.5-P1.4 Decision Install a trial pumping pit to an area identified by the Manager Works
Action Taken To be actioned
This is page 11 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
270/2016 Last Meeting of Current Council - 22nd August 2016 Responsible Officer General Manager File Number C12.1 Decision Action Taken Change the time of the August Meeting to allow for an “End of Completed Quadrennial Term Dinner” to follow immediately after the close of the meeting. Advise the change of time for the August 2016 Meeting in accordance Completed with section (1) of the Local Government Act 1993. Organise a photograph be taken of the Councillors of Bourke Shire Council who held office for the 2012-2016 quadrennial term. 278/2016
Councils Policy in relation to the Payment of Expenses and Provision of Facilities to Councillors Responsible Officer General Manager File Number C11.2 – P4.1 Decision Action Taken That after the expiration of the statutory advertising period the Council Advertisement placed consider any submission received during the period of public exhibition prior to adoption 306/2016 CONFIDENTIAL – Lease over the Pre-School Premises Responsible Officer General Manager File Number A11.1.4 Decision Action Taken Bourke and District Children’s Services (BDCS) will pay a lease amount of Lease being prepared $5000.00 for the 2015/2016 period on the understanding that they have committed the installation of solar panels on the building cost in excess of $15,000.00 which effectively provides a contribution of $20,000.00 308/2016 North Bourke Residential Development – June 2016 Responsible Officer Manager of Corporate Services File Number A11.1-D2.4-D2.9 Decision Action Taken 1. Sell 17 Castlereagh St, North Bourke, Lot 2 section 14 DP 758781 for Contracts currently the amount of $46,000. being prepared by 2. Sell 11 Macquarie St, North Bourke, Lot 5 section 14 DP 758781 for Solicitors the amount of $46,000. 3. Sell 4 Castlereagh St, North Bourke, Lot 7 section 11 DP 758781 for the amount of $46,000. 4. Sell 13 Castlereagh St, North Bourke Lot 4 section 14 DP 758781 for the amount of $46,000. 5. That Council delegates the General Manager to negotiate contract terms for the sale of 4, 13 and 17 Castlereagh Street and 11 Macquarie Street. 6. That Council affix the Council Seal to documentation relating to the sale of 4, 13 and 17 Castlereagh Street and 11 Macquarie Street This is page 12 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
317/2016 GPS Tracking System for Council Fleet (Plant Management System) Responsible Officer Manager of Road Services File Number P4.1 Decision Action Taken 1. That Council commence with the processes required to enable the In progress introduction of a GPS Vehicle Monitoring System. 2. That Council approach known suppliers of the required equipment in relation to the possible trial of equipment so that the effectiveness of the system in this part of the State can be fully evaluated. Rural Fire Service (RFS) Contributions 324/2016 Ross Earl, General Manager Responsible Officer F2.6-F2.2.3 File Number Decision GM write to the Rural Fire Service objecting to the substantial increase of the Rural Fire Services Contribution of Bourke Shire as part of the Barwon Darling Zone GM indicate to the Rural Fire Service that Council is only prepared to meet an increase of 1.8% over the 2015/2016 contribution. RFS be advised that Brewarrina Shire has resolved to also only pay the 1.8% increase on the 2015/2016 contribution. GM write to the Minister for Emergency Services, the Hon. David Elliott, MP and the Member for Barwon Kevin Humphries advising them of Council’s decision. That a copy of the letter to Rural Fire Service be sent to Local Government New South Wales.
325/2016 Innovation Fund – Projects to be Funded Responsible Officer General Manager File Number L8.3 Decision Council identify opportunities for funding under round two (2) of the innovation funding 326/2016 TAFE Buildings in Bourke Responsible Officer General Manager File Number E1.3 Decision That Council meet with Paula Walker Manager Infrastructure Planning, Procurement & Maintenance of TAFE Western to hear the plans for the current TAFE site in Bourke That if required Council assist in the coordination of any Community consultation forum.
Action Taken Completed
Completed Completed Completed
Action Taken
Action Taken To be coordinated
This is page 13 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
329/2016 Revote Operational Expenditure 2015/2016 Responsible Officer Manager of Corporate Services File Number F1.1 Decision That the unspent vote for potential development cost in 2015/2016 be transferred to reserve and revoted for expenditure in 2016/2017
330/2016 Representations Regarding the Bail Act Responsible Officer General Manager File Number C8.9.10 Decision Council refer the response to the Member for Barwon, Kevin Humphries MP and to the Hon. Brad Hazzard MP, Minister for Family and Community Services who has been appointed “Parliamentary Champion” for Bourke by the Premier, the Hon. Mike Baird, MP expressing disappointment at the Ministers ongoing unavailability. 332/2016 Plebiscite on Marriage Equality Responsible Officer General Manager File Number A3.14 DECISION Council write to Inner West Council advising that it is considered that the issue is not a matter on which Council needs to have a position.
Action Taken To be done in conjunction with Annual Statements 15/16 and other Revotes to 2016/2017 Budget
Action Taken Completed
ACTION TAKEN Completed
335/2016 High Cost of Re-Training for Registered Nurses with Lapsed Registration Responsible Officer General Manager File Number H1.1 DECISION ACTION TAKEN GM clarifies the number of scholarships that are available and how the Completed information regarding the availability of the scholarships is disseminated throughout the community. 360/2016 Confidential North Bourke Residential Blocks July 2016 Responsible Officer General Manager File Number D2.17 DECISION ACTION TAKEN Sell 10 Namoi Street, North Bourke, Lot 8 section 14 DP 758781 for the amount of $46,000. Sell 12 Macquarie Street, North Bourke, Lot 6 section 6 DP 758781 for the amount of $46,000. Sell 14 Macquarie Street, North Bourke, Lot 7 section 6 DP 758781 for the amount of $46,000. This is page 14 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Council delegates the GM to negotiate contract terms for the sale of 10 Namoi Street and 12 Macquarie Street and 14 Macquarie Street. Affix the Council Seal to documentation relating to the sale of 10 Namoi Street and 12 Macquarie Street and 14 Macquarie Street 361/2016 Provision of Permanent Doctors in Bourke Responsible Officer General Manager File Number H1.1 DECISION GM write to Scott McLachlan, CEO of Western NSW Local Health District regarding the provision of permanent Doctors in Bourke
ACTION TAKEN Completed
Recommendation: That the information in the Business Arising as presented on Monday, 22nd August 2016 be received and noted.
This is page 15 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
ENGINEERING SERVICES REPORT File No: Report: 107/2016 Responsible Officer:
C6.41 National Roads Congress Toowoomba 9th - 11th November 2016 Mark Gordon, Manager of Roads
Background: ALGA’s Local Roads and Transport Congress is our opportunity to meet, collaborate and represent the sector’s interests. Council has been invited to attend the 2016 Roads Congress, which will take place in Toowoomba, Queensland from the 9th to 11th November 2016. The Roads Congress is an important opportunity to engage with the Government on how its policies will impact on the provision and maintenance of local roads as well as the broader infrastructure and transport agenda. The Congress will feature national and international speakers and the relevant Government and Opposition representatives have been invited. “Council’s attendance at this year's Roads Congress strengthens the work that ALGA and your state and territory association is doing to secure better funding for local government roads and infrastructure. Your voices and your knowledge will show the Commonwealth Government the value you place on working together to deliver positive results for all our communities”. Recommendation: That Council attend the 2016 National Roads Congress in Toowoomba on the 9th - 11th November 2016.
This is page 16 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
GENERAL MANAGER’S REPORT File No: Report: 354/2016 Responsible Officer:
S6.29 Pecuniary Interest Returns Ross Earl, General Manager
Background The purpose of this report is to remind councillors and designated persons of the necessity to lodge Pecuniary Interest Returns. A Councillor or designated person holding that position on 30th June in any year must complete and lodge a Pecuniary Interest Return by 30th September in that year. The returns can be inspected by members of the public and assist in ensuring transparency and accountability in Local Government decision-making. The obligation upon councillors and others to returns is as much a protection for them as it is to the community. Information and blank returns have been emailed to you or posted out. Recommendation Council note the information received in relation to Pecuniary Interest Returns and ensure that returns are back to Council by 30th September 2016.
File No Report: 355/2016 Responsible Officer
E2.3.5 Caretaker Provision - Elections to be held in September 2016 Ross Earl, General Manager
Background: Like the Commonwealth and State Government, Local Councils are expected to assume a caretaker role during the election period to ensure that major decisions are not made which would limit the actions of an incoming Council. On 22nd June 2012 amendments were made to the Local Government (general) Regulation to mandate what were formally caretaker conventions. Current Situation: Clause 393B of the Local Government (General) Regulation 2005 states as follows Clause 393B requires that the Council, the General Manager or any other delegate of the Council (other than a Joint Regional Planning Panel or the Central Sydney Planning Committee) must not exercise the following functions during the four weeks preceding an ordinary election (caretaker period): Entering into any contract or undertaking involving an expenditure or receipt by the Council of an amount equal to or greater than $150,000 or 1% of the Council’s revenue from rates in the preceding financial year (whichever is the larger). Determining a controversial development application, except where a failure to make such a determination would give rise to a deemed refusal, or such a deemed refusal arose before This is page 17 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
the commencement of the caretaker period. The term “controversial development application” is defined as one for which at least 25 persons have made submissions by way of objection. Appointing or renewing the appointment of the General Manager or terminating their employment. (This does not include the appointment of an acting or temporary General Manager).
In particular cases these functions may be exercised with the approval of the Minister. The caretaker provisions in 2016 will commence on Friday 12th August 2016, which is 21 days from the election scheduled for 10th September 2016. Financial Implications: There are no significant financial implications for Council envisaged at this stage. Recommendation That Council receive and note the information in respect of the Caretaker Provisions under Clause 393B of the Local Government (General) Regulation 2005.
This is page 18 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
File No: Report: 356/2016 Author: Responsible Officer:
P4.2 Delivery Program and Operational Plan Review as at the 30th June 2016 Phil Johnston, Manager of Tourism & Development Ross Earl, General Manager
The integrated planning and reporting process has been in place for the duration of this Council’s term. The long term planning that this has allowed has been a valuable tool to survey the community about their wants and needs, to assist with long term financial planning, to ensure staffing levels were adequate to meet the needs of the long term plan and to assist in priority setting for each year’s operational budget. The overall framework can be seen below.
The process began through the development of a community engagement process and the delivery of a number of community workshops across various sectors and in the Villages. This gave Council an opportunity to listen to the wishes of the public but also record these wishes in the Community Strategic Plan. Each quarter Councillors have reviewed progress towards these goals and assessed these in the context of our four year Delivery program.
This is page 19 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Overall many positive results have been achieved. These have included: Priority area
Achievement
Timber Bridge Replacement Program
This is one of the highlights for Council. The ongoing priority given to this item has meant that Bourke Shire Council is now in a position to finalise this program in the current financial year. For many Council’s, this remains a concern but fortunately for Bourke Shire Council this is all but achieved.
Plant replacement program
This is another priority area for Council as Bourke Shire is very dependent on road contracts and maintaining our heavy fleet is vital. Each year throughout this term this has been met and often early in the term.
Updated LEP and State of the Environment reporting
Updating the LEP is a difficult task that was completed during this term of Council. The process again involves community consultation and the updating of our local land use strategy and conforming with a State based template. It is interesting to note that with the likely development of an Abattoir for Bourke Shire that there will be a need to review this strategy in the next term of Council and update the land use strategy.
Village Maintenance Program
The Village maintenance program and ongoing Village meetings have been successful. Each year the needs of the residents are assessed and over time improvements have been made. This includes hall upgrades, waste disposal upgrades and assistance with the Rural Fire Service as examples.
Development of Walkden’s Bore
Identified in the town water feasibility study to assist in drought proofing the town. Council will now continue to pursue the issue of raising the weir which was our highest priority for town water security.
Mertin St and Warraweena St well replacement
Both identified for replacement in the short term as part of the 10 year strategy and long term asset replacement. Both wells now completed at a cost of $1.9M.
Ongoing Youth Program
This has been an important focus for Councillors. It has meant for example that half of the community contributions budget is quarantined for Youth activity, it has meant the further improvements to the Randall Centre for PCYC, support for Youth off the Streets and the establishment of a Summer youth program. Important infrastructure has also been built such as the Bourke Skate Park and a focus on Central Park for playground activities.
Meeting long term financial targets
Long term improvements in key financial ratios have been met including our debt ratios and availability of cash. Council staff have continued to improve our assets plan and undertook a revaluation of assets over the term of this Council.
Growing the Tourism industry
Growth in the tourism sector has been maintained and has been a priority of Council. The tourism sector is an important supplement to our rural economy and assists in dry times. Bourke Shire Council has encouraged the ongoing development of the Exhibition Centre, improved marketing activities, continuation of our attendance at Caravan and Camping shows and the support of the Outback Show.
This is page 20 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
While improvements have been made in many areas and in some cases works complete there are some areas which will need attention if they are to remain a priority for the next Council term. Internally this means additional resources in the area of the coordination of training and the development of a coordinated training approach across the whole of Council. In regards to the Community we have not been able to achieve a return of air services or improved mobile telecommunications in areas of our Shire. While these priorities are largely outside of the scope of Council resources it is important to continue to advocate for these improvements. Overall the Integrated Planning and Reporting Framework has been of benefit to Council and more importantly the wider community. In the new term of Council a review of the plan will be conducted and the new priorities of the community and Councillors reflected. Recommendation: That the report in regards to the Community Strategic Plan presented to the Council meeting on Monday, 22nd August 2016 be noted.
This is page 21 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
CORPORATE SERVICES DEPARTMENT REPORT File No: Report: 443/2016 Responsible Officer:
F1.1 Bank Reconciliation & Statement of Bank Balances Brian Tickle, Acting Manager Corporate Services
Bank Reconciliation for the period ending 31st July 2016 Balances as per Bank Statement Plus: Deposit not shown Less: Unpresented Cheques Less: Unpresented Auto Pays Balance as per Cash Book Reconciled Ledger Accounts as at 31st July 2016 Fund or Account Current Balance General $7,368,745.11 Water $3,147,722.51 Sewer $1,118,490.31 Trust $121,931.66 Total Funds $11,756,889.59 Investments as at 31st July 2016 National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank Total Investments
$1,264,803.44 $1,081,595.38 $720,489.77 $608,586.42 $2,069,009.07 $1,072,671.64 $1,038,254.57 $408,512.27 $634,078.56 $1,015,291.79 $373,325.70 $1,553,774.65 $1,176.46 $11,841,569.72
$682,897.43 $9,463.76 $774,765.12 $2,276.20 -$84,680.13
Overdraft Statutory Limit $200,000.00
2.95 % 2.95 % 2.95 % 3.00 % 3.05 % 3.05 % 3.00 % 3.00 % 2.95 % 2.95 % 2.90 % 2.95 % Flex
182 Days 182 Days 184 Days 184 Days 275 Days 275 Days 90 Days 184 Days 184 Days 184 Days 90Days 184Days
A1+ A1+ A1+ A1+ A1+ A1+ A1+ A1+ A1+ A1+ A1+ A1+
In accordance with Clause 212 of the Local Government Act (General) Regulation 2005 it is certified that the above investments have been made under Sec 625 of the Local Government Act and Council’s Investment Policy. Reconciliation at 31st July 2016 Balance as per cash book Investments Total, equalling Reconciled Ledger
-$84,680.13 $11,841,569.72 $11,756,889.59
This is page 22 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Statement of Bank Balances as at 31st July 2016 Balance th 30 June 2016 General Fund $8,183,868.55 Water Fund $3,061,174.43 Sewer Fund $1,086,542.98 Trust Fund $127,263.45 Investments -$13,117,591.76 Totals -$658,742.35
Transactions
Balance 31 July 2016 $7,368,745.11 $3,147,722.51 $1,118,490.31 $121,931.66 -$11,841,569.72 -$84,680.13 st
-$815,123.44 $86,548.08 $31,947.33 -$5,331.79 $1,276,022.04 $574,062.22
Balance of all Funds as at 31st July 2016 Balance as at 30th June 2016 Add Receipts for (a) Rates (b) Other Cash ( c) Redeemed Investment
-$658,742.35 $263,279.90 $1,137,177.65 $1,276,022.04
Deduct payments for (a) Paid since last meeting st
Balance as at 31 July 2016
-$2,102,417.37 -$84,680.13
Recommendation: That the Certificate of Reconciliation of the Cash Book for all funds of the Council and the Statement of Bank Balances as at 31st July 2016 be noted. Brian Tickle ACTING MANAGER OF CORPORATE SERVICES
File No: Report: 444/2016 Responsible Officer:
F1.1 Investment Report as at 31st July 2016 Brian Tickle, Acting Manager Corporate Services
Introduction Under the Local Government Act 1993 and Local Government (General) Regulation 2005, the Responsible Accounting Officer is required to report on Council’s Investment portfolio on a monthly basis. Background The report is submitted monthly to Council Issues Investments are in accordance with Division of Local Government Guidelines and Council’s Investment Policy Statutory obligations are being met Councillors roles as resource allocators and policy directors are satisfied This is page 23 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Assessment 1. Legal Implications Including Directives and Guidelines Local Government Act 1993 Local Government (General) Regulation 2005 The management of Council’s investments is delegated by the General Manager to the Manager Corporate Services. 2. Financial Implications/Consideration The 2016/2017 Budget estimates the total investment revenue as $295,000 which represents an estimated return of 2.49%. This revenue is split proportionally across General, Water and Sewer Funds and changes on a monthly basis in accordance with cash flow requirements The market value of Council’s Investments held as at 31st July 2016 is $11,841,569.72 Investment income earned as at31st July 2016 was S23, 977.96 3. Policy Provisions – Council Policy and Procedure Policy 1.8.10 – Investment Policy adopted 28th May 2012. Ministerial Investment Order – 12th January 2011 4. Strategic Implications – Implications For Long Term Plans/Targets Funds are invested in accordance with identified cash flow requirements Investment Portfolio Council’s current Investment Portfolio is as follows Investments as at 31st July 2016 National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank National Australia Bank Total Investments
$1,264,803.44 $1,081,595.38 $720,489.77 $608,586.42 $2,069,009.07 $1,072,671.64 $1,038,254.57 $408,512.27 $634,078.56 $1,015,291.79 $373,325.70 $1,553,774.65 $1,176.46 $11,841,569.72
2.95 % 2.95 % 2.95 % 3.00 % 3.05 % 3.05 % 3.00 % 3.00 % 2.95 % 2.95 % 2.90 % 2.95 % At Call
182 Days 182 Days 184 Days 184 Days 275 Days 275 Days 90 Days 184 Days 184 Days 184 Days 90Days 184Days Various
A1+ A1+ A1+ A1+ A1+ A1+ A1+ A1+ A1+ A1+ A1+ A1+ A1+
This is page 24 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Term Deposits Percentage of Total Portfolio 100% Average Investment Yield 2.975% Discussions/Comments The Investment portfolio decreased by $1,276,022.04 during the period The investment portfolio is invested in term deposits with the National Australia Bank. The investment portfolio is regularly reviewed in order to maximise investment performance and minimise risk. The Government Guarantee on Investments up to $1 million dollars has now expired and the new cap of $250,000 has replaced the scheme. Certification – Responsible Accounting Officer I hereby certify that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy. Recommendation 1. That the report regarding Council’s Investment Portfolio as at 31st July 2016 be received and noted. 2. That the Certificate of the Responsible Accounting Officer be noted and that the report be adopted. Brian Tickle ACTING MANAGER OF CORPORATE SERVICES
File No: Report: 445/2016 Responsible Officer:
F1.4.6 Financial Statements Brian Tickle, Acting Manager Corporate Services
Financial Statements – 30th June 2016 Local Government Act 1993 (LGA) (1) A Council must prepare financial reports for each year, and must refer them for audit as soon as practicable (having regard to the requirements of section 416 (1)) after the end of that year. Note. Under section 416 (1), a Council's financial reports for a year must be prepared and audited within 4 months after the end of the year concerned, and under section 428 (2) (a) the audited financial report must be included in the Council’s annual report. [Section 413, LGA] Time for preparation and auditing of financial reports A Council's financial reports for a year must be prepared and audited within the period of 4 months after the end of that year. [Section 416, LGA] Public notice to be given of presentation of financial reports (1) As soon as practicable after a Council receives a copy of the auditor's reports: This is page 25 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
(a) Council must fix a date for the meeting at which it proposes to present its audited financial reports, together with the auditor's reports, to the public, and (b) Council must give public notice of the date so fixed. (2)The date fixed for the meeting must be at least 7 days after the date on which the notice is given, but not more than 5 weeks after the auditor's reports are given to the Council. Note. Unless an extension is granted under section 416, the meeting must be held on or before 5 December after the end of the year to which the reports relate. (3) The public notice must include: (a) a statement that the business of the meeting will include the presentation of the audited financial reports and the auditor's reports, and (b) a summary, in the approved form, of the financial reports, and (c) a statement to the effect that any person may, in accordance with section 420, make submissions (within the time provided by that section and specified in the statement) to the Council with respect to the Council's audited financial reports or with respect to the auditor's reports. (4) Copies of the Council's audited financial reports, together with the auditor's reports, must be kept available at the office of the Council for inspection by members of the public on and from the date on which public notice of the holding of the meeting is given and until the day after the meeting (or any postponement of the meeting). [Section 418, LGA] Presentation of the Council's financial reports (1) A Council must present its audited financial reports, together with the auditor's reports, at a meeting of the Council held on the date fixed for the meeting. [Section 419, LGA] Recommendation: 1. To refer the Financial Reports as at 30th June 2016 for Audit. 2. That the necessary elected members and staff be authorised to sign the Statement by Council on the Financial Reports for the year ending 30th June 2016 3. To notify the public that the Financial Reports and Audit Report will be formally presented to Council at the next available Council meeting after the Audit and Financial Reports are received and notice has been given.
File No: Report: 446/2016 Responsible Officer:
F1.4.6 Rates & Charges Reconciliation as at 30/06/16 & 01/07/16 Brian Tickle, Acting Manager Corporate Services
Reconciliation of Rates and Charges for the 30th June 2016 and 1st July 2016 are attached for Council’s approval for a resolution and Council’s Seal. Recommendation: That authority be given for the affixing of the Common Seal of Council to the reconciliation of Rates and Charges for the 30th June 2016 and the 1st July 2016.
This is page 26 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
SHIRE OF BOURKE RECONCILIATION AS AT 30th June 2016 I hereby certify that the entries in the rate book for the year 2015/2016 have been duly completed, that the rates levied have been checked with the valuations as shown in the valuation books. I further certify that the list of non-rateable properties are exempt or have been exempted by the Council under the provisions of the Act. Particulars of the total amount of the levy, of the arrears in respect of each rate and the valuations of which the rates were levied are as follows: Valuations as at 30th June 2016, determined by Council from the total of the General Valuation list. LV as per Valuer Generals Supp List Less on Land Allowances Less Values Non-Rateable Less Heritage Allowance Total Rateable
154,298,750.00 51,800.00 8,441,650.00 115,900.00 145,689,400.00
RECONCILIATION OF RATES LEVIED Ordinary Rate LV Rateable to this Rate as Per The Rate Book. Residential - Bourke 14,988,750
Nth Residential - North Bourke & High St Residential - Villages
2,791,400
317,320
At 1.47 Cents in the dollar 825 Base Amounts X $119.00
98,532.00
At 1.69 Cents in the dollar
47,014.11
71 Base Amounts X $97.00
6,790.00
At 4.78 Cents in the dollar
17,056.03
237 Base Amounts X $34.00 Mines
Business
0
6,657,620
Farmland – Irrigable
109,580,310
11,354,000
Adjustment to non-rateable due to housing construction
0.00
0 Base Amounts X $481.00
0.00
At 1.53 Cents in the dollar
101,079.88 35,916.00
At 0.70 Cents in the dollar
770,574.63
334 Base Amounts X $481.00
159,692.00
At 0.91 Cents in the dollar
97,424.60
48 Base Amounts X $481.00
23,088.00
Part Yr Adjustments/Rounding 145,689,400
8,194.00
At 1.53 Cents in the dollar
218 Base Amounts X $164.00 Farmland - General
220,628.81
5,699.36 1,591,689.42
This is page 27 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Water Charge Filtered Water Access Various Sizes Raw Water Access Various Sizes Village Water
248,316.00 625,670.00 119,692.00
Sewerage Charge No. Assessments Single 1,084 X $673.00 Multi 128 X $673.00
729,532.00 86,144.00
Domestic Waste Management No. Assessments 1,146 X $278.00
318,588.00
Trade Waste Charges No. Assessments 466 X $278.00
129,548.00
Village Tip Charges No. Assessments 172 X $95.00
16,340.00
Drainage Charge No. Assessments 1,049 X $158.00
165,742.00
Particulars of the total amount of rates and charges and of arrears in rates and charges are as follows: ARREARS AT 30/06/16 RATES AND CHARGES 2015/2016 General Rates 171,863.39 1,591,689.42 Water Charges
220,535.07
993,678.00
Sewer Charges
189,904.47
815,676.00
Garbage Charges
92,406.49
464,476.00
Drainage Charges
39,903.12
165,742.00
Legal costs
50,296.27
Interest
101,198.09
This is page 28 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
The Common Seal of the Council of The Shire of Bourke was hereunto Affixed the 22nd Day of August 2016 In pursuance of the resolution passed at the meeting held on 22nd Day of August 2016.
COUNCILLOR
GENERAL MANAGER
This is page 29 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
SHIRE OF BOURKE RECONCILIATION AS AT 1st July 2016 I hereby certify that the entries in the rate book for the year 2016 have been duly completed, that the rates levied have been checked with the valuations as shown in the valuation books. I further certify that the list of non-rateable properties are exempt or have been exempted by the Council under the provisions of the Act. Particulars of the total amount of the levy, of the arrears in respect of each rate and the valuations of which the rates were levied are as follows: Valuations as at 1st July 2016, determined by Council from the total of the General Valuation list. LV as per Valuer Generals Supp List Less on Land Allowances Less Values Non-Rateable Less Heritage Allowance Total Rateable
154,298,750.00 51,800.00 8,441,650.00 115,900.00 145,698,400.00
RECONCILIATION OF RATES LEVIED Ordinary Rate LV Rateable to this Rate as Per the Rate Book Residential - Bourke
14,988,750 At 1.51 Cents in the dollar 825 Base Amounts X $122.00
Nth Bourke & Residential - North Bourke & High St Residential - Villages
Business
48,291.22
71 Base Amounts X $99.00
7,029.00
317,320 At 4.84 Cents in the dollar
15,358.31 8,058.00
0 At 1.57 Cents in the dollar
0.00
0 Base Amounts X $488.00
0.00
6,657,620 At 1.57 Cents in the dollar
104,524.74
218 Base Amounts X $168.00 Farmland
100,650.00
2,791,400 At 1.73 Cents in the dollar
237 Base Amounts X $34.00 Mines
226,330.32
120,934,310 At 0.726 Cents in the dollar 382 Base Amounts X $488.00 145,689,400
36,624.00 877,983.09 186,416.00 1,611,264.68
This is page 30 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Water Charge Filtered Water Access Various Sizes Raw Water Access Various Sizes Village Water
260,492.00 683,483.00 126,240.00
Sewerage Charge No. Assessments Single 1,081 X $686.00
741,566.00
Multi
128 X $686.00
87,808.00
Domestic Waste Management No. Assessments 1,144 X $279.00
319,176.00
Trade Waste Charges No. Assessments 462 X $279.00
128,898.00
Village Tip Charges No. Assessments 172 X $96.00
16,512.00
Drainage Charge No. Assessments 1,046 X $160.00
167,360.00
Particulars of the total amount of rates and charges and of arrears in rates and charges are as follows: ARREARS AT 30/06/16 RATES AND CHARGES 2016/2017 General Rates 171,863.39 1,611,264.68 Water Charges 220,535.07 1,070,215.00 Sewer Charges 189,904.47 829,374.00 Garbage Charges 92,406.49 464,586.00 Drainage Charges 39,903.12 167,360.00 Legal costs 50,296.27 Interest 101,198.09
This is page 31 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
The Common Seal of the Council of The Shire of Bourke was hereunto Affixed the 22nd Day of August 2016 In pursuance of the resolution passed at the meeting held on 22nd Day of August 2016.
COUNCILLOR
GENERAL MANAGER
This is page 32 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
POLICIES File No: Report: 808/2015 Responsible Officer:
P4.1.4 Policy reviews Ross Earl, General Manager
Background Council has been undertaking a systematic review of all its policies reviewing those which have been developed previously and developing new policies as voids are identified. The existence of clear policies provides the staff and the public clear guidelines and/or the requirements of Council. Current Situation The Policies relating to Investments, Asset Management, Water Connection and Internal Filtered Water Leaks have been reviewed by the MANEX team and are placed before Council for review and adoption, subject to any identified amendments. Financial Implications No significant financial implications are anticipated. Recommendation: That Council adopt the Investments Policy labelled 1.8.10(v4), Asset Management Policy labelled 3.1.10(v2), Water Connections Policy labelled 3.7.4(v2), Internal Filtered Water Leaks 3.7.9(v2) as presented to the Ordinary meeting of Bourke Shire Council on Monday, 22nd August 2016.
This is page 33 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm SECTION PART
1 1.8
Service Management Financial Accountability
POLICY NO: POLICY TITLE: DATE ADOPTED: RESOLUTION NO: SUPERCEDES:
PROPOSED REVIEW DATE:
1.8.10 (4) INVESTMENTS 22/06/2015 224/2015 Policy No:1.8.10(v4) Investments Date Adopted: 23/06/2014 Resolution No: 243/2015 23/06/2016
POLICY 1. OBJECTIVES To undertake investment of surplus funds in line with Council’s current Investment Strategy. To maximise earnings from authorised investments and ensure the security of Council Funds. 2. AUTHORITY FOR INVESTMENT All investments are to be made in accordance with: Ministerial Investment order: issued 12/01/2011 Attachment A Local Government (General) regulation 2005 Attachment B Local Government Act 1993 Attachment (C) Local Government Code of Accounting Practice and Financial Reporting Australian Accounting Standards Office of Local Government Circulars as applicable Trustee Act 1925 3. DELEGATION OF AUTHORITY The General Manager, Manager of Corporate Services and Senior Finance Officer or o ther persons as authorised by the General Manager have authority to invest surplus funds. PRUDENT PERSON STANDARD The investment will be managed with the care, diligence and skills that a prudent person would exercise. As trustees of public monies, officers are to manage Council’s investment portfolio to safeguard the portfolio in accordance with this Investment Policy and not for speculative purposes. ETHICS AND CONFLICT OF INTEREST Officers shall refrain from personal activities that would conflict with the proper execution and management of Council’s investment portfolio. The Policy requires officers to disclose any conflict of interest to the General Manager. 4. AUTHORISED INVESTMENTS The Officers delegated authority to manage Council’s Investment is limited to investments allowed by the Ministerial Investment Order Noting the following: This is page 34 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
All investments must be denominated in Australian Dollars. Authorised Investments would include but not necessarily be limited to: Local/State/Commonwealth Government Bonds, Debentures or Securities; Interest bearing deposits/securities issued by an authorised deposit taking institution Investments with NSW Treasury Corporation Bills of exchange, (< 200 days duration), guaranteed by an authorised deposit taking institution Debentures Issued by NSW Local Government NSW Treasury Corporation
PROHIBITED INVESTMENTS This investment policy prohibits any investment carried out for speculative purposes including but not limited to: Derivative based instruments Principal only investments or securities that provide potentially nil or negative cash flow; and Stand-alone securities issued that have unclarifying futures, options, towards contracts and swaps of any kind. This policy also prohibits the use of leveraging (borrowing to invest) of an investment or investments that are themselves leveraged. EXPLANATIONS AND PROCEDURES 1. TYPES OF APPROPRIATE MANAGED FUNDS Cash funds invest solely in cash and bank bills, but offer much greater flexibility than Council investing in bills direct (which are held to maturity), since they offer immediate access to funds at all times with no penalty. Both Rated and Unrated Cash-Plus funds invest primarily in bank bills and floating rate notes and only make strategic entry into longer term government securities when appropriate to enhance returns. They aim to outperform bank bills over a 6-12 month time horizon and should primarily be used for Council’s longer-term “core” investments. Access to funds is still normally available within 24 hours at no penalty. 2. APPROVED INVESTMENTS WITH FUND MANAGERS WOULD INCLUDE: Fund Type Minimum Investment Maximum Exposure as % Time Total Horizon Investment Portfolio Cash Funds (at call) Cash Plus/Cash Enhanced Funds/or Equivalent
0 – 180 days 3 – 12 months
0 - 100 0 - 90
The asset structure and features of the fund are to be consistent with the desired outcomes of Council’s Investment Strategy.
This is page 35 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
3. (i)
(ii)
4. i.
ii.
COUNCIL’S DIRECT INVESTMENTS Quotations in Investments No less than three quotations shall be obtained from authorised institutions when an investment is proposed and will be authorised by two signatories. Term of Maturity The term to maturity of any of Council’s direct investments may range from “at call” to twelve (12) months, for a term which best suits the cashflow requirements of Council. Council is specifically to approve if outside these terms. GENERAL PROCEDURE GUIDELINES FOR DIVERSIFICATION/CREDIT RISK Managed Fund Investments The total amount invested with any one fund manager should not exceed 45% of average annual funds invested by Council. Direct Investments The amount invested with any one financial institution should not exceed the following percentages of average annual funds invested by Council. Long Term Rating (Standard & Poors)
Short Term Rating (Standard & Poors)
AAA to AA-
A1+
A+ to A-
A1
Maximum Percentage of Total Investments 100% 45%
(iii) Credit Ratings If any of Council’s investments are downgraded such that they no longer fall within these investment policy guidelines, they will be divested as soon as is practicable. 5. PERFORMANCE BENCHMARKS Investment Cash / Cash Plus / Direct Investments Direct Investments Bank Bill Index
Performance Benchmark 11 AM Cash and Rate AFMA BBSW Rate: Average mid – 90 days
AFMA – Australian Financial Markets Association BBSW – Bank Bill Swap 6. REPORTING Documentary evidence must be held for each investment and details therefore maintained in an Investment Register. The documentary evidence must provide Council legal title to the investment. A monthly report is to be provided to Council, which complies with the requirements of the Local Government Act, Regulations and Code of Accounting Practice and details performance and counterparty percentage exposure of total portfolio. The report should also detail investment income earned versus budget year to date.
This is page 36 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
For audit purposes, certificates must be obtained from the banks/fund managers confirming the amounts of investment held on Council’s behalf at 30th June each year. All investments are to be appropriately recorded in Council’s financial records and reconciled at least on a monthly basis. 7. VARIATION TO PROCEDURE The General Manager or his delegated representative is authorised to approve variations to these procedures if the investment is to Council’s advantage and/or due to revised legislation. The Investment Policy will be reviewed at least annually and any amendments to the Investment Policy must be by way of Council resolution. All changes to these procedures are to be reported to Council within 28 days. 8. INVESTMENT STRATEGY Council’s current investment strategy provides that Council Officers invest any surplus funds. Individual investments are selected, involving staff time, to ensure access to cash on a rolling monthly basis. 9. INCONSISTENCIES OF POLICY OR PROCEDURES If there are any aspects in which this Council Policy is inconsistent with the Office of Local Government Policy Guidelines of May 2010, and any subsequent relevant Local Government policies, the Office of Local Government Policy Guidelines are to apply. RELATED POLICIES There are no related Council Policies. Variation Council retains the right to review, vary or revoke this policy at any time. The General Manager has the right to review or vary these procedures. Presented to Manex on: 12/08/2016 Policy adopted by Council:
This is page 37 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
This is page 38 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
This is page 39 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
This is page 40 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm SECTION PART
3 3.1
Assets Asset Management
POLICY NO: 3.1.10 (v2) POLICY TITLE: Asset Management DATE ADOPTED: RESOLUTION NO: SUPERCEDES: 3.1.10 Asset Management Adopted: 23//2012 Resolution No: 351/2012 PROPOSED REVIEW DATE: POLICY A consistent Asset Management Strategy is maintained for implementing systematic asset management and appropriate asset management best-practice within Bourke Shire Council. All relevant legislative requirements together with political, social and economic environments are to be taken into account in Asset Management. Asset Management principles are to be integrated within existing planning and operational processes. BACKGROUND Council is committed to implementing a systematic Asset Management methodology in order to apply appropriate asset management best practices across all areas of the organisation. This includes ensuring that assets are planned, created, operated, maintained, renewed and disposed of in accordance with Council’s priorities for service delivery. Council owns and uses approximately $274,300,000 $224,186,000 of non-current assets to support its core, business of delivery of service to the community. Asset Management practices impact directly on the core business of the organisation and appropriate Asset Management is required to achieve our strategic service delivery objectives. Adopting asset management principles assists Council in achieving its Strategic Longer-Term Plan and Long Term Financial objectives. A strategic approach to asset management ensures that the Council delivers the highest appropriate level of service through its assets. This provides positive impact on; Members of the public and staff;
Council’s financial position;
The ability of Council to deliver the expected level of service and infrastructure;
The political environment in which Council operates; and
The legal liabilities of Council.
This is page 41 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
This policy applies to all Council activities. VISION Bourke Shire Council’s vision for Asset Management is to provide and manage an appropriate mix of infrastructure at the lowest life cycle cost in a sustainable manner to support our community. KEY COMMITMENTS The following is a set of key commitments that the Bourke Shire Council will adhere to in relation to total asset management. Bourke Sire Council will develop, maintain and adopt Asset Management Plans covering all major Asset Classes: Transport (Roads, Bridges, Footpaths) Water Supply Sewerage Services Stormwater Drainage Parks and Landcare Buildings The format of Asset Management Plans will align with the Institute of Public Works Engineering‘s International Infrastructure Management Manual (IIMM), which ensures that best practices are incorporated, including community consultation for levels of service. Bourke Shire Council will develop and maintain an Asset Management Improvement Strategy (AMIS) with a planning horizon of 4 years and which sets out continual improvement for asset management systems and processes in line with the State Government’s Integrated Planning and Reporting Framework. Prior to considering changes to services levels and / or new capital works, Council will consider the following: Alignment with the strategic objectives of the community (Community Strategic Plan). Options for service delivery without Council owning an asset (third party asset ownership). Options to renew assets before acquiring new assets. The full lifecycle cost of owning the assets (whole life cost) Whether the whole life cost of asset ownership can be accommodated within the Long Term Financial Plan. Bourke Shire Council will regularly review (in line with the AMIS) the need for asset ownership and will implement a process to dispose of redundant or poor performing assts. Bourke Shire Council will develop, maintain and adhere to the Defined Asset Management Policy (DAMP). Bourke Shire Council will establish and maintain a multi-disciplinary, cross functional Asset Management Work Group (AMWG) to guide the development of asset management practices, systems and processes.
This is page 42 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
OBJECTIVE To ensure adequate provision is made for the long-term replacement of major assets by: Ensuring that Council’s services and infrastructure are provided in a sustainable manner, with the appropriate levels of service to residents, visitors and the environment. Safeguarding Council assets including physical assets and employees by implementing appropriate asset management strategies and appropriate financial resources for those assets. Creating an environment where all Council workers take an integral part in overall management of Council assets by creating and sustaining effective asset management awareness throughout the organisation by through training and development. Meeting legislative requirements for asset management. Ensuring resources and operational capabilities are identified and responsibility for asset management is allocated. Demonstrating transparent and responsible asset management processes that align with demonstrated best practice. LEGISLATION NSW Local Government Act 1993 Regulations under the Act RESPONSIBILITIES Councillors are responsible for adopting the policy and ensuring that sufficient resources are applied to manage the assets. The General Manager has overall responsibility for developing an asset management strategy, plans and procedures and reporting on the status and effectiveness of asset management within Council. RELATED DOCUMENTS Asset Management Strategy and associated Asset Management Plans RELATED POLICIES VARIATION Council retains the right to review, vary or revoke this policy at any time. The General Manager has the right to review or vary these procedures: Policy presented to Manex: 12/08/2016 Policy adopted by Council:
This is page 43 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm SECTION PART
3 3.7
Asset Management Bourke Water Supply
POLICY NO: POLICY TITLE: DATE ADOPTED: RESOLUTION NO: SUPERCEDES:
3.7.4(v2) Water Connections
Policy No:3.7.4 Water Connections Date Adopted: 28/07/2008 Resolution No: 300/2008
PROPOSED REVIEW DATE: POLICY This policy relates to the connection of water services to properties within Bourke Shire.
In Bourke and North Bourke, a dual water supply is provided, being a filtered metered water supply and an untreated, unmetered raw water supply. In Byrock, there is only an untreated supply with meters fitted which are used for monitoring only. In the other villages, only an untreated, unmetered supply is provided.
Council will provide water services to a property to the nearest point of the property to Council water mains. It will be the responsibility of the landowner to extend this service throughout the property to the desired locations. Council may upon request by the property owner install this service to an alternate location, on the condition that there will be no additional cost to Council, or alternately if the property owner agrees to pay for any additional works required.
Council will supply a water meter to each NEW filtered water connection to the water supply. The property owner will be responsible for any costs associated with the repair and maintenance of the water meter thereafter. This work will be completed by Council and charged to the property owner. (Refer to Tampering with and Vandalism to Water Meters Policy.) Council is responsible for general maintenance through normal wear and tear of the service connection from the Council main, up to and including the tap on the water service inlet to the property. Any fittings or materials on the service after the tap (including the water meter) are the responsibility of the property owner.
The property owner is responsible for the rectification of any damage to the water service connection, including vandalism. For example, if a water service connection is run over by a vehicle (that may or may not be owned by the property owner), then the property owner is responsible for all costs associated with the repair.
In North Bourke, the filtered and raw water supply must meet Council’s Engineering standards Development Application consent which allows for a storage tank and pressure pump assembly.
For Bourke township and the Villages, under no circumstances may a pump of any type be connected to the water service connection. Should a property owner require the use of a pump, it will be necessary to install a storage tank on site, and then pump out of the tank, allowing the storage tank to refill under normal mains pressure. A section 68 application and approval is needed for any pump and storage system. A special application form and fee will be
This is page 44 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
needed to apply for this pump and storage system, in accordance with Section 68 of the Local Government Act.
The Bourke Shire Council Management Plan defines the specified Rates and Charges for the connection of water to properties within Bourke Shire. These Charges cover the following materials and services: o In Bourke and North Bourke, the supply and installation of a water service (including water meter for filtered services), of a size selected by the property owner. Whilst the property owner may request the preferred size, the General Manager reserves the right to reject any such request where this may be a detriment to the water supply system, particularly if considered by the General Manager to impact on other users. o In all Villages, a maximum size connection of 20mm applies. Rates and charges will be as per the Schedule of Rates and Charges in the Council’s current Management Plan, reviewed by Council each financial year. The charges include any excavation and reinstatement works required.
RESPONSIBLE OFFICER for Implementation Manager Works RELATED POLICIES Tampering and Vandalism to Water Meters Policy VARIATION Council retains the right to review, vary or revoke this policy at any time. The General Manager has the right to review or vary these procedures. Presented to Manex on: 12/08/2016 Policy adopted by Council:
This is page 45 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm SECTION PART
3 3.7
Service Provision Section Bourke Water Supply
POLICY NO: POLICY TITLE: DATE ADOPTED: RESOLUTION NO: SUPERCEDES:
3.7.9 Internal Filtered Water Leaks
Policy No:3.7.9 Internal Water Leaks Date Adopted: 25/08/2008 Resolution No: 357/2008
PROPOSED REVIEW DATE: POLICY This policy relates to internal water leaks on the property owner’s / resident’s side of the filtered water meter at properties located in Bourke and North Bourke. 1.
Council is responsible for general maintenance through normal wear and tear of the service connection from the Council main, up to and including the tap on the water service. Any fittings or materials on the service after the tap (including the water meter) are the responsibility of the property owner.
2
The property owner is responsible for the rectification of any damage to the water service connection, including vandalism. For example, if a water service connection is run over by a vehicle (that may or may not be owned by the landowner) then the property owner is responsible for all costs associated with the repair of the same.
3.
Once water has passed through and registered on any water meter, cost of the water is the responsibility of the property owner.
4.
In extremely extenuating and exceptional circumstances, when an excessive filtered water meter reading is recorded, a concession may be given under the following conditions:
The variation exceeds the average use for the two previous corresponding water account periods by greater than 50%. The pipeline is in good condition and constructed of approved material for domestic use. The leakage was located on the main internal water supply pipe servicing the premises. A defect in the service has occurred which is totally hidden, and not visible. The General Manager is satisfied that there has been immediate and effective action to make repairs. A copy of the invoice for repairs by a Licenced plumber and a signed report by the plumber that provides the address and details the nature and location of the repairs is provided to the General Manager. A signed statement that the defect was not readily visible or apparent will also be required in this report. The property owner / resident will be required to provide a statutory declaration setting out the date, how the leak was identified and what action was taken. This is page 46 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
5
The statutory declaration along with the plumbers report is to be forwarded to Council’s rate section within 2 weeks of the work being carried out. Arrangements will then be made for the water meter to be read as soon as practical by Council staff. A similar claim has not been granted for the property in the previous 3 years. (This is due to the condition of the internal water piping and the possibility that it may need replacing). A similar claim has never been granted to that person as a ratepayer either as a sole owner or on any joint ownership arrangement. The customer has a good credit payment of accounts record with Council. Council reserves the right to have a Council Staff member inspect the condition of the water line if it is felt necessary.
6
Consideration will not be given where claims are made for: Properties serviced with non-standard/approved poly lines and those designated as private lines. Water loss or leakage occurring from above ground fixtures such as internal or external taps, toilet cisterns, hot water systems or other fixtures. Water loss or leakage occurring from swimming pools or from supply lines to swimming pools.
7
The General Manager is authorised to determine applications for variations to accounts due to hidden leaks on internal services in accordance with the above conditions.
8
Should the request for an adjustment to the charge be approved, the concession granted by Council will be to reduce the volume of water to be charged to 50% of the difference between the volume metered and the average of the volume metered for each of the same corresponding water billing periods in the previous two years. If so determined by the. General Manager, one or more of these figures may be adjusted to daily rates to facilitate calculations. Note: While-ever there is no volumetric charge for raw water, there is no need for consideration of applying a similar policy for raw water. Property owners are to be encouraged to ensure that there is no excess usage or wastage of raw water.
RELATED POLICIES Policy 3.7.4 Water Connections Policy VARIATION Council retains the right to review, vary or revoke this policy at any time. The General Manager has the right to review or vary these procedures. Presented to Manex on: 12/08/2016 Policy adopted by Council: This is page 47 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
PRÉCIS OF CORRESPONDENCE File No: Report: 937/2016 Author:
L8.1-L8.8-L8.24 Request for Legal Assistance – Cowra Shire Council Felicity Douglas, Legal Officer – Local Government NSW
Advising that financial contributions have been requested from Councils in the amount of $268.24 including GST to assist Cowra Shire Council to defend and appeal matter before the Land and Environment Court the costs relate to a challenge from Cowra Shire Council to the jurisdiction to issue prohibition orders with regards to animal welfare under section 124 of the Local Government Act 1993 (LG ACT) and the costs of the proceedings has been determined. The Land and Environment Court has agreed that Councils should be able to issue orders under section 124 of the Act and the judgement can be viewed via that Court’s website. Recommendation: For Council’s consideration
File No: Report: 938/2016 Author:
Bourke TAFE Hall – Community Hall Dr Sally Torr
The specific purpose of the Bourke Arts Council is to build creative communities throughout the Bourke Shire. As discussed, the Bourke Arts Council offers an expression of interest to acquire the building and site known in the Bourke Community as the “Community Hall” or the “Assembly Hall” located on the Bourke TAFE site. The Bourke Arts Council would be pleased were TAFE to move to transfer the right to occupy the hall so that it can again be used as a centre for the wide range of artistic cultural and craft endeavours engaged in by the Bourke community. Recommendation: For Council’s consideration
This is page 48 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
File No: Report: 939/2016 Author:
D5.1-D5.2-C12.5 Community Contribution – Payment of Rates Sr Margritta M. C. - Missionaries of Charity
Requesting that Council donate the payment for rates in the amount of $2516.00 for the 2015/16 financial year. Recommendation: For Council’s consideration
File No: Report: 940/2016 Author:
D5.1-D5.2-C12.5 Community Contribution – Bourke Public School Presentation Evening Natalie Bartley, Deputy Principal, Bourke Public School
Requesting a donation toward the Bourke Public School Presentation Evening to be held on Tuesday, 6th December 2016. Recommendation: That Council make a contribution of $100 to all the schools in Bourke Shire to assist with the cost of their Presentation Evenings.
File No: Report: 941/2016 Author:
R6.9-R6.9.1 Murray Darling Association 2016 National Conference & AGM Emma Bradbury, Chief Executive Officer – Murray Darling Association Inc
Advising that the Murray Darling Association 2016 National Conference and Annual General Meeting will now be held Wednesday, 26th and Thursday, 27th October 2016. Registrations are now open and all motions are to be received by the Regional Chair or directly to the National Executive at
[email protected] no later than 30th September 2016. Recommendation: For Councils consideration
This is page 49 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
This is page 50 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
BOURKE ARTS COUNCIL PO Box 627 BOURKE NSW 2840 21st July 2016 Ms Pauline Walker Manager Infrastructure Planning, Procurement & Maintenance TAFE NSW Western Institute Dubbo College PO Box 787 DUBBO 2830 Dear Ms Walker Bourke TAFE “Community Hall” The specific purpose of the Bourke Arts Council is to build creative communities throughout the Bourke Shire. As discussed, the Bourke Arts Council offers an expression of interest to acquire the building and site known in the Bourke Community as the “Community Hall” or the “Assembly Hall” located on the Bourke TAFE site. Members of the Bourke Arts Council have become aware during the last 12 months of the changes occurring in the delivery of TAFE services in Bourke and the possibility of parts of the Bourke TAFE site being made available for other uses besides the needs of the Bourke TAFE. The “Community Hall” has quite a history. It is located on Oxley Street between 2WEB and Mission Australia. Initially it was used by the former public school as an assembly hall for the primary school and for other functions prior to the school’s move to its current site in Green Street. The Hall is currently used by TAFE to store equipment and is not available for use by the local community. Attached is an extract provided by the Bourke Library related to the history of the establishment of TAFE at the Bourke site, “History of Bourke, Volume 11, pages 460 to 463. TAFE was provided in 1986 with corporate sponsorship from the local Dalgety’s business. The funding enabled the hall to be renovated and to be used by the community. The funds allowed for the addition of a small kitchen and toilets to be installed. Funds were also provided for the mural on the stage and the instalment of an honour roll. To that extent, the hall is partly community owned, not solely TAFE owned. TAFE did use the hall for Art and Wool classes. In 1993 and ‘94 the hall was used for exercise and circuit classes and Aboriginal community work. Concerts were held there by the Pera Bore and Koinonia Christian Schools. The Bourke Music Group used the Community Hall for practice nights. Other uses of the Community Hall until its closure a last few years ago were: Drama rehearsals for plays including “The Trial of Ben Hall”. Ballet classes for children and bars installed for the purpose. Exercise classes – cardiac, pilates, yoga. The seniors exercise class moved to the Senior Citizens Centre but would prefer to be in the Community Hall as the space is more comfortable. Polling booth for elections (State and Federal). This is page 51 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Funeral wakes. Luncheons for visiting groups, for example Garden Clubs. First aid classes. Bourke Aboriginal Health Service used the hall for staff education. Fund raising events. Radio Station 2WEB used it for training purposes. Teddy Bear and Doll shows – up to 100 articles entered every year for a number of years. Monthly meetings of the Garden Club. Annual Spring Flower Show. Annual Rose Flower Show.
Events are now being held elsewhere by organizations which would prefer to use the Community Hall, including: Weekly choir practice, line dancing and band practice groups. The annual “Festival of 1,000 stories” which was commenced four years ago and is held in September. The Bourke Library is interested in holding its murder mystery plays in the Community Hall. Local artists – Aboriginal and non-Aboriginal - are interested in showing their artworks in special art showings/exhibitions. The yearly Waste to Art competition. The Bourke Arts Council sees the Community Hall as being used by the community as the Bourke cultural and artistic community hub. The Bourke Arts Council has a close relationship with the Regional Arts Outback Centre located at Coonamble and with cultural officers located at Brewarrina, Cobar, Coonamble, Lightning Ridge, Nyngan, Walgett and Warren. The Bourke Arts Council would be pleased were TAFE to move to transfer the right to occupy the hall so that it can again be used as a centre for the wide range of artistic cultural and craft endeavours engaged in by the Bourke community. Please do not hesitate to contact me if you require any further information or letters of support for this request. Yours sincerely Dr Sally Torr Secretary Bourke Arts Council Mobile: 0417 427 627 Phone: 6872 2176 Email:
[email protected] cc:
Mr Ross Earl, General Manager, Bourke Shire Council The Hon. Kevin Humphries, MP
This is page 52 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
This is page 53 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
This is page 54 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
This is page 55 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
This is page 56 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
This is page 57 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
This is page 58 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm From: Emma Bradbury [mailto:
[email protected]] Sent: Friday, 22 July 2016 11:58 AM To: Emma Bradbury Subject: UPDATE RE: Registrations Open - Murray Darling Association 2016 National Conference and AGM Dear Members and Guests Please be advised that, in support of the LGNSW and LGAQ Conferences and to avoid clashes, the MDA has revised the dates for our National Conference and AGM. The MDA’s 2016 National Conference and AGM will now be held on Wednesday 26th and Thursday 27th October. All other details remain the as per the email below, with registrations now being taken. We apologise for any confusion, and look forward to seeing you all at these Conferences. Kind regards
From: Emma Bradbury Sent: Friday, 8 July 2016 6:21 PM To: Emma Bradbury MDA (
[email protected])
Subject: Registrations Open - Murray Darling Association 2016 National Conference and AGM Dear Members and Guests Registrations for the 72nd Annual National Conference and AGM to be held Wednesday 19 th – Thursday 20th October in Dubbo, NSW are now being taken. The theme for this year’s conference is “Local Government – The Voice of the Basin”. This will be an exciting National Conference, with a broad range of motions to be considered; the Strategic Plan 2016-2019 to be presented, and the redrafted Constitution to be moved for adoption. There has never been a more important time for your council to engage with your MDA, as we seek your input into the direction of the advocacy that will benefit your community and the entire Basin. Registrations can be made by downloading the registration form on the MDA website and via our Facebook page. The full program, including a presentation by Andrew Sherman of Russell Kennedy Lawyers on the new Constitution, and an exciting array of guest presenters and plenary events will be posted in the coming fortnight. Councils are encouraged to forward conference motions for inclusion with the agenda papers through your regional chair, or directly to the national executive at [email protected]. All motions should be received no later than 30th September 2016. For further information, please contact your regional chair, or myself on 03 5480 3805. Kind regards
Emma Bradbury B.Soc Sci, Grad.Dip Ed, MAICD Chief Executive Officer Murray Darling Association Inc. A: 463 High Street, Echuca VIC 3564 | P: (03) 5480 3805 M: 0429 905 017 E: [email protected] | W: www.mda.asn.au
This is page 59 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
BOURKE SHIRE COUNCIL ACTIVITY REPORTS
Monday, 22nd August 2016
This is page 60 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
ENGINEERING SERVICES ACTIVITY REPORT File No: Report: 108/2015 Responsible Officer:
E7.1 Works Completed Scott Parnaby/ Roads Supervisor
The following information outlines works completed from the 15th July 2016 to 5th August 2016. 1. NORTH SECTOR – Dennis Tiffen, Team Leader Location Work Carried Out Hwy 7n Bourke-Barringun Shoulder widening completed MR68s Bourke-Tilpa boundary Top Grade completed RLR10 West Side Louth-Tilpa boundary Top Grade completed MR407 Louth – Cobar boundary Top Grade completed 2. SOUTHWEST SECTOR – John Reed, Team Leader Location Work Carried Out MR68s Bourke-Tilpa boundary Top Grade completed RLR10 West Side Louth-Tilpa boundary Top Grade completed MR407 Louth – Cobar boundary Top Grade completed 3. TRANSPORT SECTOR – Jack Wielinga, Team Leader Location Work Carried Out MR68s Bourke-Tilpa boundary Top Grade completed RLR10 West Side Louth-Tilpa boundary Top Grade completed MR407 Louth – Cobar boundary Top Grade completed 4. BITUMEN MAINTENANCE SECTOR – John Bartley, Team Leader Location Work Carried Out Bourke Township
Patching undertaken
All State Highways
Patching undertaken
All State Highways
Edge Patching Undertaken
MR 405 Bourke - Wanaaring MR 68s Bourke – Louth MR 68s Bourke – Louth
Patching undertaken Patching undertaken Slashing undertaken
This is page 61 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
5. PARKS & GARDENS – Terry Rankmore, Team Leader Location Work Carried Out General All parks and gardens, regular mowing and maintenance carried out Sporting grounds mown Sporting grounds facilities cleaned and maintained Public toilets cleaned and maintained General graffiti removal carried out on Council facilities Small Plant Maintenance and service carried out on all ground plant Works Requests Actioned and ongoing 1 Tudor St General maintenance carried out Wharf General maintenance carried out Renshaw Complex Grounds and facilities cleaned and maintained Coolican Oval Mow and maintain oval Prepare ground for BAHS Bourke Fit exercise program Prepare grounds for Junior Soccer Davidson Oval Mow and maintain oval Prepare grounds for Ronny Gibbs 7 aside Football & Netball Prepare grounds for Touch Footy Prepare ground for Bourke Rams training sessions Prepare ground for BWRLFC training sessions Central Park Skate Park- regular mowing and maintenance carried out General graffiti removal Villages Mow grounds and facilities cleaned and maintained Airport Mowed airstrip Training Nil 6. TOWN SERVICES – Troy Hayman, Team Leader Location Work Carried Out Work Requests Daily Cemetery Graves prepared 21/7/2016, 2/8/2016, 9/8/2016 Rest Areas Weekly cleaning, rubbish removal and cleaning road side Staff Training Nil General Sand footpaths ongoing Town mowing ongoing Slashing airport Cut concrete around power poles Slashing spare blocks Airport Inspection Tree pruning around town Town drainage Graffiti removal Fix laneway gates Tidy area up for new crib room at depot Crane at Becker and Warraweena sewer well Crane at water treatment plant Mow Mercy Park “ Carnival” Slash and whipper snip new development at North Bourke This is page 62 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Sundry Debtors
Cold mix bridge at Louth Ongoing weekly requests 921101 crane 921104 crane 921102 crane 921105 gravel 921103 aggregate 921106 crane
921107 roller
7. WORKSHOP – Neil Driscoll, Plant Foreman Plant Rego Description Work Carried Out No 131 AY22KL 2008 Caterpillar 12M Replace heater control switch under seat, replace fan switch and fill with coolant 135 BD37AJ 2009 Volvo Replace wheel studs on the middle axle, changed oils and filters, repair light, replace both rubber pads on steps, tightened radiator hose and fill with coolant, replace o-ring on hydraulic fittings on control box 139 BR53WH Caterpillar 950H Repair burnt out wires on blinker assembly and fix air compressor switch 140 AK24LO Caterpillar 12H 750 hr service 150 BV55RE 2013 caterpillar 12M 250hr service 22 YCJ60C 2015 Mazda BT 50 80,000 km service, remove all accessories for sale 23 CE72MA 2015 Isuzu D/Max 30,000 km service 24 YCJ995 2016 Mazda BT 50 Refit driving lights, fit canopy bar and fire extinguisher, 500km service, change engine oil and check over 41 YCJ49T 2014 Mazda BT 50 Replace LH front door glass 90 CB73JP Isuzu D/Max 40,000 km service, replace UHF aerial 205 N92534 2002 Sykes 6 “ Pump Pull power box apart, found wire broken on switch, fixed, started ok test twice 43 S74389 Sign Board Replace all batteries, check lights and wheel bearings 54 CH29FQ 2016 Isuzu D/Max 5,000 km service 81 V31086 Traymark Caravan Remove old hot water system and make new pipe work to suit new system at Louth 83 K95933 HD Industrial Caravan Replace broken bolts out of chassis rail and replace 92 CA52JC 2014 Western Star 110,000 service 118 M73815 2000 Holland Replace fuel pump and Rewire 236 J43715 Highgate Water Tanker Fit new pump to tanker, fit new seal to hydraulic pump, repair broken wires, replace side clearance light, remove pipe work 237 N77487 1988 Holmwood Highgate Fit new hose to trailer Water Tanker 47 R71368 Moore Tipper Replace pin and replace mudflaps 59 Z37484 Transtech Quad axle Change engine oil and filters, replace bolt in front pin, fix clearance light wire
This is page 63 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
76
P95814
2004 Moore Roadtrain Tipper 2002 Isuzu 1400 FY FVZ
171
BN04EY
60
AV25YJ
2008 Freightliner Columbia
78
CA80TI
93 97 17 20 28 29 61 107
CE53WX YUB437 YCJ49S CF75DI YCJ49T CHP24X CQG23T 73635C
2014 Isuzu 400 NPR Twin Cab Isuzu 300 NPS Crew Cab Isuzu FTR 900 Long 2014 Mazda BT 50 2015 Nissan X-Trail 2014 Mazda BT 50 2012 Mazda BT 50 2014 Mazda BT 50 2009 Kubota
74
WYC811
Komatsu Garbage Compactor Case Backhoe
51 10 13 14
AB97TB CA17WX CRL70H YCJ74H
2004 Isuzu 400 NPR 2015 Holden Colorado 7 2014 Mazda BT 50 2015 Mazda BT 50
2 8 39 67 109 144
BR69LX YCJ72Y YCJ44H CH83EG 07615C AH13CI
2013 Toyota Kluger 2015 Mazda BT 50 2014 Mazda BT 50 2014 Isuzu D/Max 2011 Toro Franna
27
BD40GF
Isuzu 450
32
BM39KN
2011 Isuzu NPR 400
299
Replace all brake shoes and regrease bearings, replace rocker bushes, weld up cracks Replace hydraulic hose to hopper, all work carried out as per rebuild, replace lights, change both Orings on PTO pump and fill with oil, make new hydraulic hose and fill tank with oil-test, change engine oil and filters, tighten fan belts, fix broken wires on speedo Adjust LH door lock, replace dodge rod, replace 4 batteries, replace wiper rubbers, replace RH rear airbag, tighten hose with coolant 90,000 km service 40,000 km service 180,000 km service, repair air conditioner fan 25,000 km service 20,000 km service New aerial and 2way fitted 45,000 km service John Davis replaced fuel pump in tank Fit new blades, fix roof and replace flashing lights, carry out full rebuild on mower deck Changed engine oil and all filters Replace alternator belt adjuster, changed all oil and filters, found transmission dip, removed front arm assembly, replace gasket filter with oil, fixed door handle Change batteries, replace LH front mudflap 65,000 km service 75,000 km service Fit electric brake system, fit 12V socket in rear of ute, 30,000 km service, 40,000 km service, fit front and back seat covers 130,000 km service 20,000 km service Replace 2way radio aerial 70,000 km service Replace globe in revolving light, put new blades on Fixed window lock, replaced horn button cover on steering wheel, repair air leaks, adjust clutch Replace PTO valve kit, replace vacuum switch valve, replace tail gate hinge 90,000 km service, fix broken wire on tail lights
This is page 64 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
8.
57
CC20UJ
2015 Hino
305
CC38VZ
2012 Mazda BT 50
423
UCP348
Mitsubishi
404 11
BH77WN 2010 Isuzu 500 Short BZ24PA 2014 Isuzu D/Max
Replace main broom, 2,000 hr service, repair suction box on LH side only temporary part, replace LH side suction box frame and suction box, replace suction rubber, top hydraulic tank with oil Replace shocks with new set, 85,000 km service, repair noise in brakes Change al oils, replace transmission filter, replace steering rods Replace broken tail light bulb 50,000 km service
8. Water and Wastewater – Shane Hopley, Team Leader Water Supply Planned Maintenance Activity Required Interval
River mains flushing Potable mains flushing Hydrant painting and cleaning Bourke river pumps annual maintenance Alignment of stop valve covers checked Instrumentation test and calibration (flow meters)
12 months or as required 12 months or as required 12 months 12 months 12 months 12 months
Reservoir cleaning Reservoir inspection
5 years 24 months
Date Carried Out / Or Programmed For Ongoing Ongoing As required Ongoing Ongoing Next Service July 2017 2020 Ongoing 2017 Completed
Water & Sewerage System Planned Maintenance Activity Required Interval Bourke WTP daily maintenance Bourke WTP tests Bourke STP and WTP weed spraying / slashing Bourke STP bank grading (to fill scours & cracks) Bourke WTP chemical pump calibrations Sewerage pump monitoring Sewer manholes & risers inspection Preventative maintenance sewer pump inspection Instrumentation test and calibration (flow meters) Main cleaning & pump station desilting Bore Inspection
Daily Daily As required Annually Daily Daily Annually Annually Annually As required 5 Years
Date Carried Out / Or Programmed For Ongoing Ongoing Ongoing As Required Ongoing Ongoing Ongoing Ongoing July 2016 March 2017 NSW Office of Water
This is page 65 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Water Supply & Sewerage System Unplanned Maintenance – 2016 Main breaks repaired for July 15 Sewer chokes for June Annual Main Breaks 126 Annual Sewer Chokes Raw: 14 Boundaries replaced Potable: 1 Faulty Meters replaced 0 New Connections 0 Training Nil Bourke Sewerage Treatment Plant EPA Licence Compliance Record of Effluent Analysis Licence 100 Apr May Unit Of Percentile Pollutant 2016 2016 Measure Concentration Test Test Limit Oil & Grease mg/L 10 4 <2 pH 6.5-8.5 9.5 9.1 Nitrogen mg/L 15 7.2 n/a (total) Phosphorus mg/L 10 1.3 n/a (total) Total suspended mg/L 20 122 78 solids Biochemical oxygen mg/L 15 20 n/a demand
JUNE 2016 Test
JULY 2016 Test
<2 8.4
<2 8.7
6.1
7.1
2.10
2.20
48
70
15
19
8 81 0
AUG 2016 Test
Sept 2016 Test
Record of Water Usage For the period, 01/01/16 to 31/12/2016 Council’s meters indicated the following water usage: Water usage for January through to December 2016: Yearly totals for 2016 Total Usage Annual Usage Year Daily Average For The Water Scheme Allocation To Date For The Period (Ml) (Ml) (Ml) Period (Ml) July Bourke Potable 37 289 1.1 Bourke River 3500 82 768 2.6 North Bourke Village 750 3 81 0.1 Raw
Daily Average Year To Date (Ml) 1.4 4.6 .5
Rainfall in Bourke for July 2016 so far is 22.8mm Hottest day for July was 26.4 degrees
Recommendation: That the information in the Engineering Services Department Activity Reports as presented to Council on Monday, 22nd August 2016 be noted. This is page 66 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
ACTIVITY REPORT FOR THE ENVIRONMENTAL SERVICES DEPARTMENT File No: D3.2 Report: 208/2016 Developments Approved Report Author: Carolyn Crain, Development Assessment Officer Responsible Officer: Dwayne Willoughby, Manager Environmental Services Delegated Consent Type & Subject Land Nature of Development Authority or Consent No. Council Nil Total value of Approved works for July 2016 No. of Development Application Approvals for July 2016 No. of Complying Development Application Approvals for July 2016
File No: Report: 208/2016 Author: Responsible Officer: Location Work Requests Risk Assessments Training Office Cemetery Depot Buildings Houses Renshaw Complex Building Services Signs
= $0 = 0 = 0
A11.1.1 Building Services Report Paul Faulkner, Environmental Co-ordinator Dwayne Willoughby, Manager Environmental Services Work Carried Out Actioned and ongoing Completed with every job Nil Monthly check and test Emergency Generator Remove doorway and fit new solid door - chambers General maintenance – watering ,mowing and fill in holes Replacement of crosses and labels Erect small shed over tar pipes Service all evaporative A/C units Install new A/C unit – Airport house Repairs to lights and power circuits Test and Tag electrical equipment Install new tip signs at Louth and Wanaaring
This is page 67 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
File No: A8.1 Report: 208/2016 Animal Control/Environmental Issues Report Responsible Officer: Dwayne Willoughby, Manager Environmental Services Bourke Shire Council Holding Facility Dogs Cats Animals in Pound beginning of Month 0 Seized 3 Surrendered 1 Dumped 0 Total 4 Euthanased 1 Returned to Owner 1 Released from Pound 0 Re-housed 0 Died in Pound 0 Escaped from Pound 0 Animals Remaining at End of Month 2 Total 4 Micro-chip Implantations 0 Infringement Notices 0 Wandering Stock Stock Rested in Stock Yards Shopping Trolley Impounded
Attended complaints in regards to dogs causing trouble to the general public Ongoing patrols of the township enforcing the Companion Animal Act Water sampling for the township, villages and Darling river Patrols of Councils Reserve’s
That the information in the Environmental Services Activity Report as presented to Council on Monday, 22nd August 2016 be noted.
This is page 68 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
0 3 0 0 3 3 0 0 0 0 0 0 3 0 0 0 0 0
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
GENERAL MANAGER’S ACTIVITY REPORT File No: Report: 308/2016 Responsible Officer:
G2.1 “From the GM’s Desk” Ross Earl, General Manager
21st July 2016 Leigh Byron, Mayor of Balranald Shire and President of the Western Division Councils and Emma Bradbury the CEO of the Murray Darling Association will both attend the July meeting of Council to give presentations to Council. Councillor Byron in his capacity as President of Western Division is keen to meet with all member Councils to discuss issues impacting on the individual Councils to ascertain if those issues may be dealt with more effectively on a joint basis. Emma will be looking to determine in conjunction with Council the best way forward to progress the proposed initiative to establish a Fresh Water Research Station at Bourke and to get Council’s view on any other issues that are also covered by the Murray Darlings Association.
The next Ordinary Meeting of Council to be held on Monday, 25th July 2016 will commence at 9.00am in the Council Chambers. All meetings of Council and Committees of Council where all members of that Committee are Councillors are open to the Public. A Public Forum is scheduled at each Council Meeting at 10.00 am. It would be appreciated if you wish to attend the Public Forum if you would please contact Kai Howard-Oakman on 68308000 or by email at [email protected] so that your item can be placed on the agenda and if necessary any background information can be obtained.
During the 2015/2016 financial year Council received approval to cart water to Byrock immediately the need arose with the approval lasting a twelve (12) month period. That approval was due to finish on the 30th June 2016 so a further approval was sought from the Minister for Lands and Water, The Hon Niall Blair MLC for the 2016/2017 financial year. Advice has now been received that the Minister Blair has approved Councils request to be able to commence carting once the need arises at Byrock for the twelve (12) month period 1st July 2016 to 30th June 2017. The extended approval process provides assurances for both residents and Council.
The Minister for Regional Development, Skills and Small Business Hon John Barrilaro MP last week unveiled a plan to revamp TAFE across New South Wales. It would appear that the previously discussed proposal for Bourke is consistent with the new plan for the State generally with TAFE looking to divest itself of what they see as underutilised assets.
This is page 69 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
It would appear much of the Bourke TAFE operations will be relocating, some of the buildings will be demolished while some of the buildings at the current site will be retained to be utilised to assist in the provision of mobile services. Existing tenants in parts of the complex that are currently leased will remain and once the relocation takes place the section currently being used for administration may also be available for lease. Consideration will be given to the possible disposal of some sections deemed surplus following further community consultation. There has been some interest expressed in the use of the of old TAFE hall as an “Arts Precinct”.
There was a good attendance at the Bourke Business Group Meeting on Tuesday night with around twenty people in attendance representing a broad cross section of the businesses and nongovernment organisation sector in Bourke. There was a strong focus on tourism related matters with a genuine desire to see the tourist product in Bourke grow and develop with a number of initiatives suggested. In addition the progress in relation to the establishment of the proposed abattoir was also well discussed as was a Christmas promotion in town, in an attempt to continue to encourage people to shop locally. The plans to bring the NBN to Bourke was raised as well and the exact type of service to be provided. It was agreed that contact be made with the community consultative branch of the NBN and ask them to come to Bourke and speak to members of the Business Group and other interested parties so that they can fully articulate the plans involved in the connection of the NBN in Bourke including the timeframe. The NBN will be of great benefit to the business sector and as such they indicated a strong desire to find out a little more in relation to this very important project.
Since the restructure of the Rural Counselling Service operations in Bourke, staff members have been unable to commit to the ongoing maintenance of the community calendar which they had previously undertaken as part of their community service role. To fill this void Council has a dairy of community events which organisations are encouraged to consult when planning a function. Whilst there is no guarantee of avoiding the possibility of a clash with another function it should serve to minimise the chance of a clash happening, leading to better attended functions and a spread of events across the social calendar of Bourke.
Mayor Andrew Lewis and I travelled to Cobar on Tuesday to attend a seminar convened by our Insurers, Statewide Mutual, in relation to “Integrity Management in Local Government”. The seminar was presented by the Australian Institute of Company Directors and not only looked at the leadership roles generally within Local Government but did so in relation to Governance and Risk and Integrity. The Seminar was attended by representatives from Cobar, Bogan and Central Darling Shire Councils. It is good to be able to undertake such training without the need for time consuming travel and the associated expense.
To assist prospective candidate in the September Local Government elections learn a little more about the roles and responsibilities of being a member of Council the Office of Local Government last week released an information package to provide further information. The guide, flyers and other resources are available on the Office of Local Government’s website www.olg.nsw.gov.au This is page 70 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
The New South Wales Electoral Commission has asked Council to assist in raising the awareness of potential candidates for the upcoming Local government Elections in September 2016. The SEO are keen to ensure that any individuals or groups who are considering nominating as a candidate/group of candidates know their funding, disclosure and compliance obligations. The relevant information for candidates and groups can be found on their event website (www.votensw.info) or can be discussed via their call centre on 1300 135 736.
The NSW Electoral Commission has started its publicity campaign in relations to the elections with advertisements now appearing in the press in relation to enrolments. Owners, rate-paying lessees or occupiers of rateable land which is not their primary place of residence can enrol or nominate someone to be on the non-residential roll for the council election. Non-residential rolls lapse after each election so you must enrol using the forms available from Council’s website. Claims for inclusion on the non-residential roll must be lodged with Council by 6.00pm Monday 1 August 2016
The cold weather has contributed to a number of water breaks recently and Council wishes to apologise for any inconvenience caused. When it is anticipated that outages will be for an extended period advertisements are placed on the local radio to minimise that inconvenience. Council is currently evaluating other options to notify the owners/operators of businesses which are dependent on water for the operation of their business so that they can be forewarned if possible or notified of the anticipated period of outage in times of unplanned outages. This may take the form of a text to a mobile, an email or the utilisation of the various forms of social media.
Quote of the week “Happiness is not something you postpone for the future; it is something you design for the present.” Jim Rohn
28th July 2016 Council has sold, or has under offer all blocks at the North Bourke Development as well as keeping one for its own use. This is a tremendous result and Council will now turn its attention to the availability of further land which can be utilised for residential building purposes. In all there were 16 blocks available and the fact that they have all been sold is a positive economic indicator for Bourke.
Council are still trying to firm up a date for the meeting with representatives from TAFE Western in relation to the future of the current TAFE campus in Bourke. The plans for Bourke seem consistent with those announced by the Minister for Regional Development, Skills and Business, John Barrilaro This is page 71 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
MP last week. Council will no doubt echo the feelings of a number of rural Councils in saying that the retention of TAFE in the longer term in extremely important to Bourke particularly given the lack of other alternatives that are obviously available in the Sydney, Wollongong and Newcastle areas.
To assist prospective candidate in the September Local Government elections learn a little more about the roles and responsibilities of being a member of Council the Office of Local Government last week released an information package to provide further information to prospective candidates The guide, flyers and other resources are available on the Office of Local Government’s website www.olg.nsw.gov.au
The New South Wales Electoral Commission also have a comprehensive website www.votensw.info and they are keen to ensure that any individuals or groups who are considering nominating as a candidate/group of candidates know their funding, disclosure and compliance obligations. The relevant information for candidates and groups can be found on that website or can be discussed via their call centre on 1300 135 736. The New South Wales Electoral Commission has asked Council to assist in raising the awareness of potential candidates for the upcoming Local Government Elections in September 2016.
Advertisements have been placed in the local press in relation to the upcoming Local Government Elections which are scheduled for the 10th September 2016. The NSW Electoral Commission has increased its publicity campaign in relation to the 2016 elections with advertisements having first appeared last week in metropolitan, regional and rural press. Owners, rate-paying lessees or occupiers of rateable land which is not their primary place of residence can enrol or nominate someone to be on the non-residential roll for the Council election. Non-residential rolls lapse after each election so you must enrol using the forms available from Council’s website. Claims for inclusion on the non-residential roll must be lodged with Council by 6.00pm Monday 1 August 2016. The General Manager must then prepare a non-residential roll for submission to the Electoral Commission
Council at Monday’s meeting awarded the tender for the construction of the Splash Park at the Bourke Memorial Pool to Sydney based firm Hydrocare. Hydrocare are an experienced firm and have undertaken a number of similar projects in the past. Hydrocare have indicated that they will be utilising locally based tradespersons for some of the work. The funding for the project was made available under a Clubs NSW grant of $720,000
Brewarrina Shire Council have written to Bourke Shire as the lead Council in the Barwon Darling Zone of The NSW Rural Fire Services (RFS) indicating that they will not be paying the increased contribution proposed by the RFS and will only be paying the same as the 2015/2016 contribution plus a 1.8% increase in accordance with the increase allowable under rate pegging. This is page 72 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
At the meeting of Bourke Shire on Monday Councillors were sympathetic to the stance taken by Brewarrina and resolved that they too would write to the RFS indicating that Bourke Shire is only prepared to pay a maximum 1.8% increase over the 2015/2016 figure with a similar proposal. At the recent meeting of Western Division Councils in Cobar Mayor Andrew Lewis indicated that Bourke Shire would take the inequity of the substantial increases being suggested for Bourke and Brewarrina Shire Councils back to the RFS and would do so on behalf of other Councils if they forwarded information in relation to the increases that they were likely to face.
Council at Monday’s meeting considered the tenders receive for the replacement of the Bitumen Patching Unit and resolved to accept a tender from Tracserv in Dubbo for an Isuzu Truck fitted with a Paveline Auto Patch Unit. Council will hold onto the old unit and look at the feasibility of fitting the truck chassis with a water tank to increase the capacity of Council’s fleet in this regard. Should Council decide not to proceed with that option then the old Unit will be sold by public auction or private offer which ever would seem most advantageous.
Emma Bradbury the CEO of the Murray Darling Association provided Council with a presentation at the July Meeting last Monday detailing the operation of the Murray Darling Association and answered a number of questions from Councillors. Emma was also keen to hear a more about the proposal to establish a Fresh Water Research Station in Bourke. Also in attendance at the meeting was Leigh Byron, Mayor of Balranald Shire and President of the Western Division Councils and also a Board Member of The Murray Darling Association. Leigh’s main focus since assuming the Presidency of the Western Division was to make himself known to all members of the Councils who belong to the Western Division and given the size of the area he is to be commended for his dedication and commitment. Mayor Andrew Lewis, Councillor Jack Bennett and I took the opportunity to welcome both Emma and Leigh and his wife Dianne to Bourke and joined them for dinner on Sunday night. I have been selected as a founding member of the StateCover Workers Compensation Advisory Committee. StateCover is the Workers Compensation Insurer for the vast majority of the Local Government Councils in New South Wales. The first meeting of the Advisory Committee is scheduled for the week beginning 12th September 2016. Having previously owned and operated my own consultancy business providing advice to employers on workers compensation matters for around eight (8) years, I am looking forward to the challenge and being able to make a positive contribution to StateCover which has become a very important and well run organisation benefitting all members Councils.
The countdown is on until the Annual Louth Races to be held on Saturday the 6th August 2016 and it should be another great day. As usual Council staff will undertake a clean-up of the village and weather permitting try and ensure that the road network in and around the Louth area is in good condition.
This is page 73 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
I have had discussions with the member for Barwon Kevin Humphries MP regarding the fact that the four (4) operators who had expressed interest in providing flights to service Bourke and Walgett have now apparently decided not to continue with their expression of interest. There is still a number of options that can be canvased and Bourke Shire Council will continue to work with Mr Humphries in an attempt bring to fruition the return of service for Bourke.
The NSW Office of Environment and Heritage have advised that Alluvium Australia who are the consultants appointed by them to assist in developing a preferred option for water management on Tooralé will be back in Bourke on the 5th and 6th August to update local stakeholders, including Council on progress with the project and to provide opportunity for further input. Their report is due to be delivered on the 31st August 2016 which is a little later than anticipated due to weather interruptions to field work and in order to accommodate stakeholders’ availability to contribute to the business case
Quote of the week! “We must learn to live together as brothers or perish together as fools”. Martin Luther King Jnr
4th August 2016 Unfortunately the filtered water tower in Charles Street has developed a significant leak and has been taken “off-line” while an assessment is made of the problem and the options available for the repair required. Council has two (2) water towers that usually service the town with the other tower located in Wortumertie Street; the Wortumertie Street tower has the capacity to keep the town supplied and maintain adequate pressure. Arrangements have been made for experts in this field to visit Bourke as soon as practical to undertake the required assessment.
Next Tuesday, 9th August 2016 is Census night and I would encourage all residents to complete the necessary forms. From a Council point of view it is important that the census reflects the actual population of the Shire with a number of grants being population based and also providing valuable information regarding the demographic structure of the shire i.e. the age profile which in turn helps various agencies plan for the future.
This is page 74 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
The Local Government Elections are being held on the 10th September 2016. The Elections are being conducted for Bourke Shire Council by the State Electoral Commission and all details in relation to the election including information for prospective candidates is contained on their website www.votensw.info Additionally, the Office of Local Government has information in relation to the role of a Councillor on their website www.olg.nsw.gov.au
Council wishes to advise residents that they can report street light which are not functioning correctly by contacting Essential Energy by calling 13 20 80 or by visiting www.essentialenergy.com.au/streetlight
Louth Races are on again this Saturday, 6th August 2016 and once again a big influx of visitors will swell the population of the village for this very popular event on the Western NSW racing Calendar.
The NSW Office of Environment and Heritage have advised that Alluvium Australia who are the consultants appointed by them to assist in developing a preferred option for water management on Tooralé will be back in Bourke on the 5th and 6th August 2016. I will be meeting with Ross Hardie of Alluvium Australia and if anyone would like to have the opportunity to discuss the work that Alluvium Australia are doing, they are invited to meet with him at Diggers on the Darling after 2.30pm on Friday.
The Manager of Tourism and Economic Development will travel to Sydney this weekend to represent Bourke and the Orana Region at the Country Week Expo to be held on Saturday and Sunday. On the way home he will also represent Council at the Orana Freight and Logistics Forum organised by Orana Regional Development Organisation.
Council is still trying to get a firm date from representatives from TAFE Western for their proposed visit to Bourke to discuss plans for the current TAFE site. Council has offered to assist with the advertising and coordination of community consultation process.
Councillor Sarah Barton represented the Mayor Andrew Lewis at the NAIDOC Week ceremony to recognise the important contribution made by Indigenous Ex-Servicemen and Ex-Service Women. The service was held last week at the Bourke Aboriginal Health Service whilst I had the honour of laying a wreath on behalf of Bourke Shire Council. There was once again a very good attendance at the ceremony.
This is page 75 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
The Annual Conference of LGNSW will be held in Wollongong from Sunday, 16th October 2016 until Tuesday, 18th October 2016. The Conference will no doubt have a strong focus on the current Local Government Reform Process and given that it is being held about a month after the Quadrennial elections it is expected that a number of new Councillors will take the opportunity to attend to familiarise themselves on the working of Local Government New South Wales.
President of Local Government New South Wales (LGNSW), Councillor Keith Rhoades and the Chief Executive Officer of LGNSW, Donna Rygate have indicated that they will be visiting Bourke on the 14th September 2016 as part of their ongoing commitment to meet with as many member Councils as they can. Prior to Bourke they will visit Brewarrina Shire Council.
Council is still awaiting the outcome of its application for funding under the Water and Sewage Infrastructure Backlog Programme with funding being available via Restart New South Wales. Council has two (2) projects for which applications for funding have been submitted with these being funding for a new Water Treatment Plant and funding an additional pond at the Sewerage Treatment Facility.
The first instalment for the rates is due on Wednesday, 31st August 2016. If you are having difficulties meeting your obligations in relation to the payment of rates please contact the Revenue Officer at Council so that, if possible, suitable arrangements can be put in place.
Representatives of CAPRA Pty Ltd, the proponents of the proposed Abattoir were in Bourke yesterday and met with representatives of Council regarding the status of the planning approval for the Abattoir.
Members of the Murray Darling Basin Authority will be in Bourke on Wednesday, 10th August 2016 to meet with invited members of the community to discuss the Northern Basin Review and other water management issues. The meeting is one of a series of follow up meetings to those held earlier this year and these meetings will be held in 10 locations across the Northern Basin. The meetings will be held in two (2) sessions with a more formal presentation in the morning touching on: The work to date Water recovery scenarios being looked at and the decision making process How water recovery influences environmental outcomes Findings from the social and economic research A number of local people have been invited to attend this session. The afternoon session will take the form of a community drop in/Q&A Time and will run from 2.00pm - 4.00pm. This is page 76 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Mayor, Councillor Andrew Lewis and I participated in “Bourke’s Big Sleep Out” on Tuesday night along with around 12 other people. The initiative for Bourke was coordinated by Centacare with the “Sleep Out” being held in the Bourke High School Multipurpose Centre. There was a good representation from a broad cross section of community organisations in Bourke. The problem of homelessness is one of those seemingly “silent problems” within our community and indeed many other communities and the “Big Sleep Out” is designed to increase the awareness of the problem.
I have written to the Rural Fire Service informing them of Council’s decision and the similar decision of Brewarrina Shire Council that neither Council is prepared to pay the proposed 27.5% increase in contribution as requested by the RFS but limiting the increase to 1.8% above the 2015/2016 contribution in line with the allowable rate increase for Councils. This payment was made by the due date of the 1st August 2016 I have also prepared a brief submission on behalf of the Western Division Councils detailing the inequity of the proposed increase as requested at the meeting of Western Division Councils held in Cobar on 11th July 2016. While Bourke and Brewarrina Shires are currently looking at increases of over 27% the figure for Carrathool is even higher. Clearly Councils who have their rates capped at 1.8% cannot sustain increases of the magnitude proposed by the RFS.
The video conferencing equipment that was made available to all Councils who are members of the Far West Initiative has finally been delivered and should be operational with the next week. The equipment was supplied via the Minister for Local Government, the Hon. Paul Toole, MP and Office of Local Government and will provide the opportunity for more effective communication between the eight (8) member Councils of the Far West Initiative. The equipment will lend itself to a number of other uses within the Councils including training and seminars. Staff often forgoes the opportunity to attend training and educational initiatives because of the travelling involved and if these are able to be presented “on-line” it should be beneficial.
Quote of the week! Hard work doesn’t guarantee success, but improves its chances. BJ Gupta
18th August 2016 This month’s Council Meeting is scheduled for the Monday, 22nd August and will commence at 2.30pm and the Public Forum will be at 4.00pm. The Meeting will be followed by a small function to mark the end of the quadrennial term of Council. This is page 77 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
The good flows in the river should continue for a while yet which is good news for all those along the river system. It will also mean that a good supply of water should be available for irrigation purposes after a period of limited availability which has impacted on the ability of the cotton growers to plant crops and the resultant impact on the local economy.
As we move into spring I would encourage all residents to keep their nature strips clean and tidy and in doing so significantly improve the appearance of the town.
When using the parks and ovals or generally walking around town, please use the rubbish bins provided to dispose of your rubbish. Quite often there is a considerable amount of litter left behind for either the function organisers or Council staff to clean up and with a little bit of thought much of this additional work could be avoided. “Do the right thing - put it in the bin”
There will be an election in Bourke Shire Council with 13 candidates nominating for the ten (10) positions on Council. The elections will be held on Saturday, 10th September 2016. The Elections for Bourke Shire Council are being conducted by the State Electoral Commission and all details in relation to the election are available on their website www.votensw.info this includes arrangements for pre-poll voting and postal voting. Advertisements appearing in the Western Herald today show the location of polling places as well as a list of candidates and again this information is available from the website www.votensw.info
A very noticeable absence from the list of candidates is the current Mayor, Councillor Andrew Lewis who after fourteen (14) years on Council and the last eight (8) as Mayor and also a period of Deputy Mayor has elected not to recontest this election and will retire from public office and focus on his private interests. Andrew’s has made a positive contribution to Bourke Shire and Local Government in the western section of New South Wales. The next meeting of Council is scheduled to be held on Monday, 26th September 2016, it is at this meeting that the new Mayor will be elected. All other Councillors cease to hold office at midnight on the 9th September 2016 and those ten (10) Councillors to serve for the next quadrennial term will be determined on the declaration of the poll following the 10th September election.
There are a number of other Mayors from around the district who have also elected to not to recontest the upcoming elections, including the current Chair of the Orana Regional Organisation of This is page 78 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Councils (OROC) Councillor Bill McAnally who is the Mayor of Narromine and Councillor Wincen Cuy the current popularly elected Mayor of Broken Hill City Council. Councillor McAnally has been a tremendous worker for OROC during his time as Chair. Councillor Andrew Lewis was one of the Deputy Chairs of OROC so there will be a significant changing of the guard in that organisation. Many people underestimate the amount of work done whilst holding these regional positions and the fact that they generally require a significant amount of travelling and often being available at short notice to attend meetings and deal with issues.
Council wishes to advise residents they can report street lights which are not functioning correctly by contacting Essential Energy on 13 20 80 or by visiting www.essentialenergy.com.au/streetlight
Investigations in relation to the leak in the Charles Street reservoir are continuing. Until the assessment is completed, the remedial action and the cost of that action will not be known.
Councils as of last Friday moved into what is termed as “caretaker mode”, which comes into effect for the four (4) weeks prior to the elections and means that Council is unable to: Enter into any contract or undertaking involving an expenditure or receipt by the Council of an amount equal to or greater than $150,000 or 1% of the Council’s revenue from rates in the preceding financial year (whichever is the larger). Determine a controversial development application, except where a failure to make such a determination would give rise to a deemed refusal, or such a deemed refusal arose before the commencement of the caretaker period. The term “controversial development application” is defined as one for which at least 25 persons have made submissions by way of objection. Appointing or renewing the appointment of the General Manager or terminating their employment. (This does not include the appointment of an acting or temporary General Manager). In particular cases, these functions may be exercised with the approval of the Minister.
Council has had to update its Local Emergency Management Plan and much of the work in this regard has now been completed and will be circulated to all members of the Local Emergency Management Committee for their comments and hopefully, subsequent endorsement. The plan highlights the greatest risks within the Council area as well as identifying key personal, location of emergency evacuations centres, control facilities plus much more information in a concise document able to be utilised in times of emergency.
The water storage facility at Byrock is full, which good news is for the residents of the village who are reliant on this non- potable supply for much of their everyday usage.
This is page 79 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Council is mindful of the limited supply storage at Byrock and as mentioned in previous columns sought and obtained approval to undertake emergency carting if and when that situation arises.
The first meeting of the Inaugural StateCover Advisory Board to which I have been recently appointed as a representative is scheduled for the 15th September in Sydney and I am looking forward to representing the interests of all Councils on that Board and in particular ensuring issues relevant to regional and rural New South Wales Councils are addressed.
Well done to Council’s roadworks gangs who worked extremely hard to ensure that the road network was brought back to a good condition following the recent heavy rainfall. From the positive comments received by Council from those traveling to Louth for the races it seemed that most people were impressed that the road conditions were able to be presented so well despite the ongoing issues with the wet weather and damage caused by usage during that period.
A representative from Echelon the auditing arm of our Liability Insurers Statewide Mutual was in Bourke to undertake an audit of our Work Health and Safety systems and in doing so interview a number of staff including all managers and myself as well as undertaking an audit of the documentation that Council has available. The audit was undertaken at the request of Council and aimed in ensuring that Council has compliant systems and more importantly that these systems are utilised. It is essentially designed to ensure that Council is meeting its obligation in respect of Workplace Health and Safety.
A meeting is being scheduled this week involving Bourke, Brewarrina and Walgett Shires to develop an implementation plan relating to the funding received by the three (3) Councils under the Office of Local Government Innovation Fund. The Councils will be working closely with both Waste Aid and Netwaste to ensure that the funding provides some tangible results for all three (3) Local Government areas.
Quote of the week! Striving for success without hard work is like trying to harvest where you haven’t planted David Bly Ross Earl General Manager Recommendation: That the information in the General Manager’s Activity Report as presented to Council on Monday, 22nd August 2016 be received and noted.
This is page 80 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
CORPORATE SERVICES ACTIVITY REPORT File No: Report: 408/2016 Author: Responsible Officer:
L4.1 Library Report Jodi Hatch, Library Manager Leonie Brown, Manager of Corporate Services
The following items for the 2016/2017 period are presented for your information. Item July 2015 Item 319 Audio Visual Audio Visual 299 Adult Fiction Adult Fiction 90 Non-Fiction Non-Fiction 198 Junior Fiction Junior Fiction 70 Magazines Magazines 0 Interlibrary Loans Interlibrary Loans 976 Total Total
July 2016 253 211 105 196 53 0 818
Other statistical information July 2015 New Members Internet/Word Processing Wireless Tickets Number of Visitors Scans Information Requests Technical Assistance Faxes
July 2016 8
159 3 2484 59 62 11 13
New Members Internet/Word Processing Wireless Tickets Number of Visitors Scans Information Requests Technical Assistance Faxes/Laminating
5 86 7 1012 13 74 37 15
Craft & Storytime theme this month was Teddy Bears Picnic, and we had seven (7) children attending. The library closed this month for stocktaking. Most of the stock was accounted for, and a number of missing items were found.
If there are any questions about these items, or any library issues, please do not hesitate to contact the library.
Jodi Hatch Library Manager Recommendation That Council note the information in the Corporate Services Activity Report as presented to Council on Monday, 22nd August 2016.
This is page 81 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
TOURISM AND DEVELOPMENT MANAGER’S ACTIVITY REPORT File No: Report: Responsible Officer:
T4.3 BOBEC and VIC July 2016 Activity update Phil Johnston, Manager Tourism and Development
Excellent visitation has continued for both the Jandra and the Exhibition Centre throughout July with numbers exceeding this same time last year for both attractions. Interestingly overall numbers are slightly down on last year which highlights in my view an increased length of stay, improved product and better local word of mouth pointing visitors towards these attractions. The Enngonia Races again proved popular and the Big Red Bash at Birdsville meant additional traffic through our area. Overall those I have spoken with report numbers about the same as last year over the winter period. The Louth Races were once again a huge drawcard in early August which will hopefully mean the busy period continues. Graph showing the number of visitors per month to the Tourist Centre
7000 6000 5000 2011 4000
2012 2013
3000 2000
2014 2015 2016
1000 0
This is page 82 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Table showing number of visitors to the Tourist Centre by month 2011 2012 2013 2014 January 448 560 325 February 157 397 271 March 810 570 1500 1051 April 2507 2044 3103 3146 May 2656 2891 3758 3988 June 2952 3216 4492 4275 July 4362 4643 5173 6241 August 4187 4162 4410 4793 September 4295 5074 4275 4764 October 2674 3067 2383 2486 November 1012 930 789 671 December 386 347 254 242
2015 326 373 1342 3849 4602 5437 6002 5078 4489 2370 610 272
2016 302 391 1612 3118 4073 5199 5941
Visitation to Back O’ Bourke Exhibition Centre 2500
2000
2009 2010 2011
1500
2012 2013
1000
2014 2015
500
2016 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Table showing visitation to Back O’ Bourke Exhibition Centre Month 2009 2010 2011 2012 2013 January 154 113 154 110 February 139 60 44 60 March 304 312 207 373 April 551 925 807 732 778 May 1551 1433 974 965 1042 June 1535 1769 1154 1114 1306 July 1951 2345 1489 1193 1303 August 1607 1916 1225 1131 1141 September 1433 1816 1251 1299 1120 October 1259 1325 861 556 601 November 320 512 292 136 212 December 180 182 108 65 65
2014 55 76 271 699 801 1053 964 822 770 464 143 57
2015 56 53 289 959 931 971 847 1006 1031 569 302 43
2016 74 50 350 807 954 1274 1458
This is page 83 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
Table showing visitation on board the PV Jandra Month 2010 2011 2012 2013 2014 2015 2016 Not Cruising Not Cruising Not Cruising Not Cruising Not Cruising Not Cruising Not Cruising January 25 Not Cruising Not Cruising Not Cruising Not Cruising Not Cruising Not Cruising February 213 Not Cruising Not Cruising Not Cruising 64 290 513 March Not Cruising 1008 519 442 980 1035 888 April 1325 932 1035 894 1123 917 1036 May 1459 1241 1003 984 890 240 1075 June 1578 1386 1238 1300 1059 1197 1624 July 1165 1186 640 1194 1041 1212 August 1429 1411 1459 1215 900 1099 September 188 1085 760 830 631 To be October updated
November December Total
Not Cruising
Not Cruising
423
403
Not Cruising
Not Cruising
Not Cruising
180
20
Not Cruising
7382
8249
7257
7282
6688
The next phase of the Darling River Run promotion is nearing completion and ready for public release. Brewarrina and Bourke Shire’s along with National Parks have partnered up to redevelop some of the Darling River Run promotion. While the promotion will feature the areas around Bourke, Brewarrina and the National Parks it will include mapping and activities over the full stretch of the Darling. The development includes a new website, social media promotion, magazine style stories and the gathering of new promotional images. More on this to follow!
Love the Life We Live! Bourke Shire Council is participating with many Orana Councils in the development of a promotion labelled Love the Life we Live. The promotion is aimed at attracting new residents to the Orana region and answering the many questions that often get asked when somebody is looking to the West to relocate. The promotion is largely web based as the questions and answers lend themselves to be asked across social media. This is page 84 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
For the first time the group took this branding to the Country Living Expo in Sydney. The promotion is in its infancy but the Orana group is keen to see it further developed. The image shows one of the couples that we spoke with in Sydney during the recent promotion. This couple won a promotional visit to Coonamble including a day at the Coonamble Gold Cup, a visit to Nakadoo and a flight around the area. www.lovethelifewelive.com.au
Festival of a Thousand Stories Planning continues for a busy Festival this year which starts in early September. The Arts Council have events that run throughout the week as part of the Festival and the Sydney Story Factory will be here throughout the week to work within the Schools. Highlights this year will once again include the Poets Trek which heads to Brewarrina for the first time along with performances by the Roweths, Darren Hanlon, Frank Pova and much more. The Festival continues to grow and particular efforts are being made this year to ensure an online archive is available which will feature performance from those visiting guests as well as examples of the stories and poetry written. A copy of the latest program will be handed out during the meeting. Recommendation That Council note the information in the Tourism and Development Manager’s Activity Report as presented to Council on Monday, 22nd August 2016.
Phil Johnston Manager of Tourism & Development
This is page 85 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
CONFIDENTIAL REPORTS
Council Meeting, 22nd August 2016
This is page 86 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
Business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 Mitchell Street, Bourke on nd Monday, 22 August 2016 at 2.30pm
CLOSED SESSION OF COUNCIL - CONFIDENTIAL File No Report: 1040/2016 Responsible Officer
D2.17 CONFIDENTIAL - Deed of Agreement CAPRA Developments Pty Ltd Ross Earl, General Manager
The subject report is proposed to be held in Closed Session under Section 10A (2) (c) of the Local Government Act, 1993 commercial information of a confidential nature that would if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Recommendation The subject report is proposed to be held in Closed Session under Section 10A (2) (c) of the Local Government Act, 1993 commercial information of a confidential nature that would if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
File No: D2.17 Report: 1041/2016 CONFIDENTIAL – Appointment of Project Officer Responsible Officer: Ross Earl, General Manager The subject report is proposed to be held in Closed Council under Section 10A (2) (d) (i) of the Local Government Act, 1993 commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Recommendation: That the report be considered in Closed Council under Section 10A (2) (d) (i) of the Local Government Act, 1993 commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.
File No: Report: 1042/2016 Responsible Officer:
A4.3 CONFIDENTIAL – Western Herald Advertising Ross Earl, General Manager
The subject report is proposed to be held in Closed Council under Section 10A (2) (d) (i) of the Local Government Act, 1993 commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Recommendation: That the report be considered in Closed Council under Section 10A (2) (d) (i) of the Local Government Act, 1993 commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.
This is page 87 of 87 the business paper for the ordinary meeting of Council to be held in the Council Chamber at 29 nd Mitchell Street, Bourke on Monday, 22 August 2016 in the Council Chamber at 2.30pm
