Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
RANI CHANNAMMA UNIVERSITY Tender Document for Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
Date :26-11-2016 TENDER NOTIFICATION No. RCUB/BLD/2016-17/03/CALL-2
Sd/ Registrar Evaluation
Rani Channamma University Vidya Sangama, Belagavi - 591156. Karnataka. India. Telephone: 0831-2565207
Page 1
Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
RANI CHANNAMMA UNIVERSITY, BELAGAVI e-TENDER NOTIFICATION Rani Channamma University (herein after referred to as RCUB or University) invites Proposals for the Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges. for a period of one year on a rate contract basis from the eligible and reputed vendors/ companies as per Karnataka Transparency in Public Procurements Act. The Bidders who have registered under e-governance Department of Karnataka may participate through e-tendering system. Bid documents may be downloaded from the Eprocurement Website http://eproc.karnataka.gov.in. The eligible Bidder shall submit their e-Tender in under e-procurement platform as scheduled in e-portal. BIDDING SCHEDULE Sl No. 01 02 03 04
Task Date of publishing Tender Document on e-Procurement Platform Tender Notification reference number and Date Last date and time for tender Queries/Clarification Last date for uploading the filled Tender document
05
Time and Date of opening of Technical Bid
06
Time and Date of opening of Financial Bid
06
EMD (Earnest Money Deposit)
07
Place of opening Technical Bid and address for communication
Time 26.11.2016 RCUB/BLD/2016-17/03/CALL-2 29.11.2016 05.00 P.M. 30.11.2016 till 05.00 P.M. 02.12.2016 till 03.30 P.M. 05.12.2016 till 03.30 P.M. Rs.37,500/(Rupees Thirty Seven Thousand Five Hundred only)
Registrar Rani Channamma University Vidya Sangam, Belagavi -591156. Karnataka. India. Telephone: 0831-2565203
Page 2
Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
INDEX
Sl No.
Legend
1.
INTRODUCTION
2.
INVITATION FOR TENDER
3.
TECHNICAL EVALUATION OF BIDS
4.
ELIGIBILITY CRITERIA
5.
SCOPE OF THE WORK
6.
ESTIMATED QUANTITIES OF ANSWER BOOKLETS, PRINTING OF QUESTION PAPERS & OMR SHEETS
7.
GENERAL TERMS & CONDITIONS
8.
APPENDIX –I Bid Form – with supporting documents
9.
APPENDIX –II Declaration
10.
APPENDIX –III Penalty in case of the default.
11.
DISCLAIMER STATEMENT
Page 3
Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
1. INTRODUCTION: Before the Rani Channamma University came into being in 2010, Karnataka University KRCPG Centre of Karnataka University, Dharwad was functioning at Belagavi. The said Karnataka University PG Centre was established at Belagavi in the year 1982, to provide an opportunity to develop access to the students for higher education hailing from North Karnataka Region. In the year 1994 the PG centre was shifted to the present campus of 178 acres of land located at Bhutramanahatti adjacent to the National Highway – 4 at a distance of about 18 kms from Belagavi city. Karnataka University PG Centre has been declared as Rani Channamma University in the month of July, 2010 with the jurisdiction of Belagavi, Vijayapur, and Bagalkot districts. It is catering to the needs of the people of North Karnataka by providing excellent opportunities for higher education. University conducts various LIC visits from the university, for other inspection, for Conduct of Convocation and also other various works. Therefore The interested prospective Bidders who fulfill the terms and condition set out in this Tender document may respond to this Tender. 2. INVITATION FOR TENDER: 2.1
Tender documents may be downloaded from Government of Karnataka e– Procurement website https://eproc.karnataka.gov.in under login for suppliers. After login to suppliers, please scroll down to the right side bottom to see list of tenders. The Tender can be downloaded in the Portal as per the prescribed date and time published in the Portal. Only interested Bidders who wish to participate shall remit online transaction fee for the Tender after registering in the Portal. The transaction Fee is non-refundable.
2.2
Prospective Bidders must submit i. Technical Bid, and Financial Bids for the various vehicles supplied on Rental Basis. Bidders, who wish to participate in this tender, need to pay Earnest Money Deposit (EMD) as mentioned below for the following items; Sl.No 01 02 03 04 05
Item Tata Indica Vista Ac/Non-Ac Toyota Etios Ac/Non-Ac Mahindra Verito Ac/Non-Ac Maruti Swift Dzire Ac/Non-Ac Toyota Innova Ac/Non-Ac
EMD Amount Rs.
Rs.37,500/-
Page 4
Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
This shall be paid online through e-Procurement Portal using any of the following Payment Modes: 1. Credit Card, 2. Direct debiting, 3. National Electronic Fund Transfer (NEFT), and 4. Over the Counter (OTC). The Bidder shall ensure the credit of Tender processing fee and EMD in a single Transaction payment in the respective receiving bank accounts of e-procurement on or before last date of Bid submission. In any case if the bidder makes entire payment in multiple parts, Bid is liable for rejection. The Earnest Money Deposit (EMD) of the unsuccessful Bidders will be refunded within a reasonable period of time without any interest. The EMD deposited by the successful Bidder will be retained towards Security Deposit for the fulfillment of the contract but shall be forfeited if the successful Bidder fails to fulfill the obligation as per the Tender norms. 2.4
Bids must be electronically submitted (online through Internet) within the date and time published in e-Procurement Portal. Technical and Commercial Bid covers of the Bidders will be opened at the prescribed time and date as mentioned.
2.5
Bid Processing Fee: Each Bidder shall pay Rs. 550/- (Rupees Five Hundred Fifty Only) as bid processing fee through any of the four e-Payment options, namely: 2.5.1 Credit Card 2.5.2 Direct Debit 2.5.3 National Electronic Funds Transfer (NEFT) 2.5.4 Over the Counter(OTC)-designated ICICI bank branches located across the country The payments submitted through cheque or demand draft or in any other forms shall not be accepted. For further details regarding e-Payment, e-Procurement etc., the website- www.eproc.karnataka.gov.in may be referred.
3. TECHNICAL EVALUATION OF BIDS: The University, at its discretion, may form Technical Evaluation Committee or appoint external agency to scrutinize the Bids submitted by the prospective Bidders to the Tender. University will examine the Bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether all the documents/ declarations/ supporting evidence have been submitted, whether the documents have been properly signed, and whether the tenders are generally in order. To assist in the evaluation of Bid submitted by bidders, University may, at its discretion, ask any bidder for clarification of its Proposal. The request for clarification and the response thereto shall be in writing. The Technical Evaluation Committee shall look into the fulfillment elsewhere from the prospective bidders. Page 5
Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
The Bids will be evaluated in the following manner: 3.1 Responsive Bids (with respect to Tender fee, EMD, Technical Bids response with respect to eligibility conditions including supporting documents, declarations, annexure or any other documents / response as required to be submitted as per this Tender Conditions) which meets all condition of the Tender will be considered as “Responsive Bid” and will be taken for evaluation. 3.2
Non Responsive Bids: If any of the Bid (Tender Response) is not complied with (with respect to Tender fee, EMD, Technical Bids response with respect to eligibility conditions including supporting documents, declarations, annexure or any other documents / response as required to be submitted as per this Tender Conditions), such Bids shall be considered as non-responsive and out rightly rejected without assigning any reason and such Bids will not be considered for evaluation.
3.3
All the responsive Bids will be evaluated technically by the University. The essence of this tender is to select the best fit constituents and accordingly University shall evaluate responsive Bids and determine the best fit constituents. If documents / declarations / annexure / samples to the technical Bids proven to be false or incomplete or do not meet the Tender requirement condition, such responsive Bids will be liable for rejection. The responsive Bids with supporting samples and documents and meet all the condition of the Tender will be qualified for next processing.
4. ELIGIBILITY CRITERIA: The prospective Bidders should meet the following pre-qualification criteria. The bidders who do not comply with said criteria will not be evaluated and rejected out rightly without assigning any reasons. Firms/Companies intending to participate shall fulfill the following eligibility criteria: 4.1 Bidder must be Registered Firm as per Companies Act of 1956 or Establishment, (Self attested copy of Certificate of Incorporation must be attached along with Technical Bids) 4.2 Bidder must have completed at least two financial year as on 31st March 2016 ( a self-declaration must be attached along with the Technical Bid), 4.3 The prospective bidders must have minimum Rs.10 Lacks turnover per annum for last two years. 4.4 Bidder should not have been black listed by any State or Central Government Department in India. Company/Firm should submit a self-declaration in this regard. Any false declaration would lead to rejection of Bids. (Self-Attested declaration must be attached along with Technical Bid) Page 6
Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
4.5 Bidder must have successfully executed at least one such projects or any Govt agency in the state of Karnataka for the said items at least one state owned University in India. (A copy of Work Order/Purchase Order/ Agreement along with the satisfactory completion certificate from the customer must be attached along with the Technical Bids). 4.6 Bidder must have valid VAT & Service Tax registration Certificate (Self attested copies of registration certificates must be enclosed with Technical Bid). 4.7
Bidder must have valid PAN number (Self attested copy of PAN certificate must be enclosed with Technical Bid).
4.8 Bidder shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka. (A self-declaration must be attached along with the Technical Bid), 4.9 The Bidder should provide the profile of list of the Vehicles at least in each one in his name or his relative name. 5. SCOPE OF THE WORK: The scope of the work includes following activities. The successful Bidder is expected to perform all the activities as listed below: 5.1 The Bidder Shall Supply the Vehicle to travel across all over Karnataka& Other States as per the Office Orders given by higher authority of University. 5.2 The Vehicle should be available 24 hours to the Campus and also in emergency & holidays. 5.3 The Vehicle should be in good Condition, (not older than 3 years or 2,00,000 kms) before taking the Order given by the higher authority of University. 5.4 Driver should have good & moral Character person. 5.5 In case of any breakdown of vehicle in transit, they should arrange another vehicle to avoid inconvenience of the work. If any mistakes happens the penalty will be levied to the owner of vehicle. The Bidder should also bear the expenses like, Parking Toll fees etc,. 5.6 Bidder should supply the vehicle which is mentioned in the Tender. 5.7 If any accidents happens to the Driver or to the Vehicle, the University is not responsible for it. 5.8 The eligible Bidder should submit 100 rupees Stamp paper for undertaking.
Page 7
Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
6. ESTIMATED QUANTITIES: Sl No. 1.
Description Tata Indica Vista Ac/Non-Ac
2.
Toyota Etios Ac/Non-Ac
3.
Mahindra Verito Ac/Non-Ac
4. 5.
Estimated Cost
Estimated business would be around Rs.20-25 lakhs for one year contract including all vehicles
Maruti Swift Dzire Ac/Non-Ac Toyota Innova Ac/Non-Ac
7.GENERAL TERMS & CONDITIONS: 7.1
The Bidders may modify or withdraw its Bids after the tender’ submission, provided that return notice of the modification or withdrawal is received by the University prior to the deadline prescribed for submission of Bids.
7.2
No Bids may be modified subsequent to the deadline for submission of Bids.
7.3
No Bids may be withdrawn in the interval between the deadline for submission of Bids and the expiration of the original period of Tender validity specified by the Tenderer on the Tender Form. Withdrawal of a tender during this interval may result in the tenderers forfeiture of its earnest money deposit.
7.4
The Bidder shall upload duly filled, signed, sealed Technical Bid Formats along with supporting document as per Appendix –I.
7.5
The declaration as per Appendix–II
7.6
The Bidder shall upload only those documents that are required according to this tender document and redundant documents shall not be uploaded.
7.7
The successful bidder shall not sublet or assign or franchise the responsibility to any other agency either in whole or in part. Upload a self-attested certificate in this regard.
7.8 The University reserves the right to reject any or all proposals and to waive infirmities and minor irregularities in proposals received if deemed in the best interest of the University to do so. 7.9 The Bidder firm shall be responsible for the costs towards travel/stay, daily allowance and/or any other allowances with respect to their staff deployed with respect to the execution of this project before or after the award of the contract. Page 8
Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
7.10 Any effort by the firm to influence the University personnel in the process of evaluation or comparison, it may result in the rejection of the firm’s proposal/bids. 7.11 At any time prior to the deadline for submission of tenders, University may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidders, modify or cancel any of the Tender condition or add any additional conditions by amendment or cancel the entire Tender. 7.12 The Bidders are expected to examine all instructions, forms, terms, and specifications in the Tender documents. Failure to furnish all information required by the Tender documents or submission of a Tender not substantially responsive to the Tender documents in every respect will be at the Tender in rejection of its Tender. 7.13 An individual who is authorized by the company must sign all the pages of the Technical Bids with firm’s seal. 7.14 Any Bid submitted with certain conditions shall summarily be rejected. 7.15 The Bidders should furnish a certificate that all the terms and conditions of the Tender document where read and understood by him and ready to abide by the same without any variation. 7.16 The University reserves the right to accept or reject any Bid or reject all Bids at any time. 7.17 Notwithstanding anything any conditions mentioned here in the rules contained in KTPP Act will prevail unless otherwise modified/added by the University. 7.18 Bidders are requested to note that their offer must be valid for acceptance minimum for a period of Ninety Days from the date of opening of Tender. Offer with less validity period wi1l be rejected. Silence in this regard will be considered that the offer is valid for ninety days from the date of opening. 7.19 No alteration should be made in any of the terms and conditions of the Tender by scoring out. No alteration or overwriting is permitted in the rates. No alteration will be allowed after the Tender is received by this office. No variation in the conditions shall be admissible. Any conditional offer with the word such as ‘subject to’, ‘prior sale’ will be ignored. Ambiguity must be avoided in filling the Tender and the language used in filling the Tender forms must be clear and precise. Bids not complying with these conditions may be rejected. 7.20 The Bidder shall provide any technical services at free of cost during the life time of the secured stationery. No separate maintenance charges for software updates, maintenance, bugs fixing, problems solving shall be given. 7.21 The disputes shall be subject to the jurisdiction of Belagavi, Karnataka. Page 9
Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
APPENDIX –I Bidder Company Details (On the letterhead of the Bidder) Bidder shall fill all the information and enclose it along with the supporting documents in Technical Bid. Bidder Company Details Sn. 1.
Information Required Company Name
2.
Date of Incorporation
3.
Company Head Office address • Phone Number
4.
Details / Response
• Fax Number • E-mail Address • Website : Name of CEO / MD
5.
Ownership Structure (Proprietorship / Partnership / Pvt. Ltd. / Public Ltd. )
6.
Brief description of the Company including details of its main lines of business.
7.
Name, Designation, Address and Phone Numbers of Authorised Signatory of the Bidder:
1. Name 2. Designation 3. Company 4. Address 5. Telephone Number 6. Fax Number 7. Mobile Number 8. E-Mail Address
8.
Details of individual (s) who will serve as the point of contact / communication for GU within the Company:
1. Name 2. Designation 3. Company 4. Address 5. Telephone Number 6. Fax Number 7. Mobile Number
9.
VAT Registration No
10.
Service Tax Registration No
11.
PAN No. Page 10
Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
12.
Brief Details of the key personnel to be associated with the project and their roles and responsibilities , previous experience
13.
State pending or past litigation if any within the last 3 years with details and explain reasons. Please also mention any claims /complaints received in the last three years
14.
Turnover and Profit/loss (Attach Balance sheets & P&L account)
Year
Turnover (Rs.)
Profit (Rs.)
2013-14 2014-15
Thanking you, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm:
Page 11
Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
APPENDIX –II Declaration (On the letterhead of the bidder) Date: To Registrar Rani Channamma University VidyaSangam, P B R H - 4, Belagavi - 591156. Karnataka. India.
Tender Reference No.
1. We confirm that we shall abide by all the terms and conditions contained in the tender document. 2. All the details mentioned in our Bids (Technical & Commercial) responses are true and correct and if there are misrepresentations of facts on any matter at any stage, competent Authority of the University has the right to reject the proposal and disqualify us from the process. 3. We hereby acknowledge and unconditionally accept that University can at its absolute discretion apply whatever criteria, if deems appropriate for short listing of bidders. 4. We also confirm that we have noted the contents of the enclosed documents forming part of it and have ensured that there is no deviation in filling our offer in response to the Tender. The University shall have the option to disqualify us in case of any such deviations. 5. We have enclosed all the relevant documents as mentioned in the Tender document. 6. I/We hereby declare that I/we have quoted rates in Financial Bid after careful study of Terms and Conditions of Tender Documents. 7. We solemnly declare that we have attached all the documents mentioned here above and mentioned in the tender. We also understand that non-compliance of any documents will be treated as non-respective tender and we will loose our claim to participate in the tender enquiry automatically and our Bids will be liable to rejected. Thanking you, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm:
Page 12
Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
APPENDIX –III Penalty in case of the default.
1.
The event of failure on the part of the supplier to execute the work according to the schedule at agreed in the agreement and to the satisfaction of the University shall be dealt with by the University by imposing a penalty. For the delay in the supply the University shall deduct an amount @ 1% (subject to maximum limit of 10%) of total cost per day from the default supplier’ get the work done by any other Supplier at the cost & risk of the Supplier under such circumstances.
2.
In case of a refusal to execute the work by the successful bidder, the security deposit shall be forfeited. I/We___________________________________ (Name of the Bidder)
Proprietor/Partner/Director hereby undertakes to supply stores conformation to your Tender Enquiry specification and abide all Terms and Conditions of the Tender document. Thanking you, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm
Page 13
Rental of Vehicles for the various works of Rani Channamma University & for affiliated Colleges.
Disclaimer Statement The information contained in this Tender Document has been prepared solely for the purpose of providing information to the interested parties, and is not in any way binding on Rani Channamma University. This Tender Document is not an Agreement and is not an offer or invitation to any other party. The purpose of this Tender document is to provide bidders with information to assist the formulation of their proposal submission. By accessing this Tender Document, you agree that Rani Channamma University will not be liable for any direct or indirect loss arising from the use of the information and the material contained in this Tender Document. Please check with the Rani Channamma University office about the conditions applicable. Your access to it does not imply a license to reproduce and / or distribute this information and you are not allowed to any such act without the prior approval of Rani Channamma University. This Tender document does not purport to contain all the information Bidders may require. Each bidder should conduct its own investigation, analysis, and should check the accuracy, reliability and completeness of the information in this Tender document and obtain independent advice from appropriate sources. Rani Channamma University may in their absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this Tender document.
Registrar Rani Channamma University, Belagavi
****END OF THE DOCUMENT****
Page 14
CAzÁdÄ zÀgÀ¥ÀnÖ £ÀªÀÄÆ£É «µÀAiÀÄ: gÁt ZÀ£ÀßöªÀÄä «±Àé«zÁå®AiÀÄzÀ C¢ü£ÀzÀ°è §gÀĪÀ ªÀĺÁ«zÁå®AiÀÄUÀ¼À PÉ®¸À PÁAiÀÄðUÀ½UÉ ºÁUÀÆ «±Àé«zÁå®AiÀÄzÀ EvÀgÉ PÉ®¸À PÁAiÀÄðUÀ½UÉ, gÁdå ªÀÄvÀÄÛ ºÉÆgÀgÁdåUÀ½UÉ vÉgÀ¼À®Ä, MAzÀÄ ªÀµÀðzÀ CªÀ¢üUÉ ªÁºÀ£À ¸Ë®¨sÀåªÀ£ÀÄß MzÀV¸ÀĪÀ PÀÄjvÀÄ. Financial Bid should be filed in this format The Cost should include parking Charges, toll Charges, Taxes & any other prices. C £ÀA 1
2
3
4
5
¨ÉÃPÁUÀĪÀ ªÁºÀ£ÀzÀ ªÀiÁzÀj Tata Indica Vista AC
¤UÀ¢¥Àr¹zÀ Q.«ÄÃ/ UÀAmÉUÀ¼ÀÄ 100 Q.«ÄÃ
vÀªÀÄä zÀgÀªÀ£ÀÄß £ÀªÀÄÆ¢¸ÀĪÀÅzÀÄ
MAzÀÄ ¢£ÀzÀ ¨ÁrUÉ
Tata Indica Vista Non AC
100 Q.«ÄÃ
Toyota Etios AC
100 Q.«ÄÃ
Toyota Etios Non AC
100 Q.«ÄÃ
Mahindra Verito AC
100 Q.«ÄÃ
Mahindra Verito Non AC
100 Q.«ÄÃ
Maruti Swift Dzire AC
100 Q.«ÄÃ
Maruti Swift Dzire Non AC
100 Q.«ÄÃ
Toyota Innova AC
100 Q.«ÄÃ
Toyota Innova Non AC
100 Q.«ÄÃ
MAzÀÄ ¢£ÀzÀ ¨ÁrUÉ MAzÀÄ ¢£ÀzÀ ¨ÁrUÉ MAzÀÄ ¢£ÀzÀ ¨ÁrUÉ MAzÀÄ ¢£ÀzÀ ¨ÁrUÉ MAzÀÄ ¢£ÀzÀ ¨ÁrUÉ
MAzÀÄ ¢£ÀzÀ ¨ÁrUÉ
MAzÀÄ ¢£ÀzÀ ¨ÁrUÉ MAzÀÄ ¢£ÀzÀ ¨ÁrUÉ MAzÀÄ ¢£ÀzÀ ¨ÁrUÉ Page 15
Page 16
