RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

RANI CHANNAMMA UNIVERSITY Tender Document for Supplying of Laptops Under SCP/TSP

Date:

TENDER NOTIFICATION No.

Sd/ Registrar

Rani Channamma University Vidya Sangama, Belagavi - 591156. Karnataka. India. Telephone: 0831-2565203/242

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RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

RANI CHANNAMMA UNIVERSITY, BELAGAVI e-TENDER NOTIFICATION Rani Channamma University (herein after referred to as RCUB or University) invites Proposals for the Supply of Laptops. The Eligible and reputed Tenderers/ companies as per Karnataka Transparency in Public Procurements Act can participate. The Tenderers who have registered under e-governance of Karnataka may participate through etendering system. Bid documents may be downloaded from the E-procurement Website http://eproc.karnataka.gov.in. The eligible Tenderer shall submit their e-Tender in under e-procurement platform as scheduled in e-portal. BIDDING SCHEDULE Sl No. 01 02 03 04

Task Date of publishing Tender Document on e-Procurement Platform Tender Notification reference number and Date Last date and time for tender Queries/Clarification Last date for uploading the filled Tender document

05

Time and Date of opening of Technical Bids

06

Time and Date of opening of Financial Bids

07

EMD (Earnest Money Deposit)

08

Place of opening Technical Bid and address for communication

Time

29.12.2017 till 04.00 P.M 08.01.2018 till 03.00 P.M 09.01.2018 04.30 A.M. 12.01.2018 11.30 A.M. Rs. 4,26,240/Four lakh twenty six thousand two hundred and fourty Only. Registrar Registrar Office Rani Channamma University Vidya Sangam, Belagavi -591156. Karnataka. India. Telephone: 0831-2565203/242

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RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

INDEX Sl No.

Legend

1.

INTRODUCTION

2.

INVITATION FOR TENDER

3.

TECHNICAL EVALUATION OF BIDS

4.

ELIGIBILITY CRITERIA

5.

SCOPE OF THE WORK

6.

ESTIMATED QUANTITIES

7.

GENERAL TERMS & CONDITIONS

8.

APPENDIX –I Tenderer Company Details with supporting documents

9.

APPENDIX –II Declaration

10.

APPENDIX –III Penalty in case of the default.

11.

APPENDIX –IV Estimate

12.

DISCLAIMER STATEMENT

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RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

1. INTRODUCTION: The Rani Channamma University, is located in surging area, amidst forest, of Bhutaramanahatti village, Pune-Bangalore National Highway-4 of Belagavi District. The University has been established by the Government of Karnataka in the year 2010 by upgrading the erstwhile Karnatak University Kittur Rani Channamma Post Graduate Centre at Belagavi which was established by the Karnatak University, Dharwad, in the year 1982. Taking pride of the area’s rich history and heritage, the University has been named as “Rani Channamma University”, after the valiant queen Rani Channamma, the first woman who fought against British rule. University conducts PG programmes at the main campus and around 2500 students are pursuing their PG courses in 18 departments, Majority of students are of under privileged (Scheduled Caste & Scheduled Tribe) are from impoverished background and have very little or no exposure to IT enabled learning. In order to provide these students, access to the Internet and all its avenues for gathering knowledge, each one of them have to be provided with a mobile computing platform to access Internet and IT enabled learning. In this regard State Government, Social Welfare Department support various projects under Scheduled Caste Sub Project (SCP), Tribal Sub Project (TSP) Schemes for the academic and social upliftment of SC/ST students. In this regard Rani Channamma University would be distributing Laptops to students belonging to SC/ST community, which is funded under SCP/TSP Scheme. For this an e-tender for the supply of Laptops has been floated. The interested prospective Tenderers who fulfill the terms and conditions set out in this tender document may respond to this tender. 2. INVITATION FOR TENDER: 2.1

2.2

Tender documents may be downloaded from Government of Karnataka e–Procurement website https://eproc.karnataka.gov.in under login for suppliers. After login to suppliers, please scroll down to the right side bottom to see list of tenders. The Tender can be downloaded in the Portal as per the prescribed date and time published in the Portal. Only interested Tenderers who wish to participate shall remit online transaction fee for the Tender after registering in the Portal. The transaction Fee is non-refundable. Prospective Tenderers must submit their Technical Bid and Financial Bid, for Laptops. Tenderers, who wish to participate in this tender, need to pay Earnest Money Deposit (EMD) as mentioned below for the following items;

Sl.No

01

Item

Laptops

EMD Amount Rs.

Rs. 4,26,240.00

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RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

This shall be paid online through e-Procurement Portal using any of the following Payment Modes: 1. Credit Card, 2. Direct debiting, 3. National Electronic Fund Transfer (NEFT), and 4. Over the Counter (OTC). 2.3 The Tenderer shall ensure the credit of Tender processing fee and EMD in a single Transaction payment in the respective receiving bank accounts of eprocurement on or before last date of Bid submission. In any case if the Tenderer makes entire payment in multiple parts, Bid is liable for rejection. The Earnest Money Deposit (EMD) of the unsuccessful Tenderers will be refunded within a reasonable period of time without any interest. The EMD deposited by the successful Tenderer will be retained towards Security Deposit for the fulfillment of the contract but shall be forfeited if the successful Tenderer fails to fulfill the obligation as per the Tender norms. 2.4

2.5

Bids must be electronically submitted (online through Internet) within the date and time published in e-Procurement Portal. Technical and Commercial Bid covers of the Tenderers will be opened at the prescribed time and date as mentioned. Bid Processing Fee: Each Tenderer shall pay Rs. 550/- (Rupees Five Hundred Fifty Only) as bid processing fee through any of the four e-Payment options, namely: 2.5.1 Credit Card 2.5.2 Direct Debit 2.5.3 National Electronic Funds Transfer (NEFT) 2.5.4 Over the Counter(OTC)-designated ICICI bank branches located across the country

The payments submitted through cheque or demand draft or in any other forms shall not be accepted. For further details regarding e-Payment, e-Procurement etc., the website- www.eproc.karnataka.gov.in may be referred. 3. TECHNICAL EVALUATION OF BIDS: The Rani Channamma University, at its discretion, may form Technical Evaluation Committee or appoint external agency to scrutinize the Bids submitted by the prospective Tenderers to the Tender. University will examine the Bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether all the documents/ declarations/ supporting evidence have been submitted, whether the documents have been properly signed, and whether the tenders are generally in order. To assist in the evaluation of Bid submitted by Tenderers, University may, at its discretion, ask any Tenderer for clarification of its Proposal. The request for clarification and the response thereto shall be in writing. The Technical Evaluation Committee shall look into the fulfillment elsewhere from the prospective Tenderers. Page 5

RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

The Bids will be evaluated in the following manner: 3.1 Responsive Bids (with respect to Tender fee, EMD, Sample, Technical Bids response with respect to eligibility conditions including supporting documents, declarations, annexure or any other documents / response as required to be submitted as per this Tender Conditions) which meets all condition of the Tender will be considered as “Responsive Bid” and will be taken for evaluation. 3.2 Non Responsive Bids: If any of the Bid (Tender Response) is not complied with (with respect to Tender fee, EMD, Sample, Technical Bids response with respect to eligibility conditions including supporting documents, declarations, annexure or any other documents / response as required to be submitted as per this Tender Conditions), such Bids shall be considered as non-responsive and out rightly rejected without assigning any reason and such Bids will not be considered for evaluation. 3.3

All the responsive Bids will be evaluated technically by the Rani Channamma University. The essence of this tender is to select the best fit constituents and accordingly University shall evaluate responsive Bids and determine the best fit constituents. If documents / declarations / annexure / samples to the technical Bids proven to be false or incomplete or dot not meet the Tender requirement condition, such responsive Bids will be liable for rejection. The responsive Bids with supporting samples and documents and meet all the condition of the Tender will be qualified for next processing. 4. ELIGIBILITY CRITERIA: The prospective Tenderers should meet the following pre-qualification criteria under K/G-3 Govt of Karnataka. The Tenderers who do not comply with said criteria will not be evaluated and rejected out rightly without assigning any reasons. Firms/Companies intending to participate shall fulfill the following eligibility criteria: 4.1 Tenderer must be Registered company / Establishment /other Registered Firms (Self attested copy of Certificate of Incorporation must be attached along with Technical Bids), 4.2 The tenderer as authorized representative, has supplied, installed and commissioned satisfactorily at least Rs.81.70 Lakhs of the quantity similar to the type specified in the schedule of tender in any one of the last three years. 4.3 Manufacturer Authentication letter for which you are Quoting please provide the copy.(under K/G-3 refer to section XIII: manufacturers authorization form of clause 11.2(a) of ITT, copy of authorization letter to be enclosed.) 4.4 Tenderer must have successfully executed at least two orders/works/projects for Laptops/Desktops/any other computer peripherals at least one Govt(State/Centre) organization to the tune of Tender amount (A copy of Work Order/Purchase Order/ Agreement along with the satisfactory completion certificate from the customer must be attached along with the Technical Bids). (under K/G-3 refer to section VII: qualification Criteria of clause 11.2(b) of ITT and section XII: clause 11.2(b)(ii) of ITT, documents to be enclosed.) Page 6

RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

4.5 Tenderer must have valid GST & Service Tax/VAT registration Certificate (Self attested copies of registration certificates must be enclosed with Technical Bid). 4.6 Tenderer must have valid PAN number (Self attested copy of PAN certificate must be enclosed with Technical Bid). 4.7 Tenderer shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka. (A self-declaration must be attached along with the Technical Bid). 4.8 The Tenderer shall have service office/service center in Belagavi city. (The Proof of the same should be attached with self attestation.) 4.9 The OEM should not be blacklisted by any State Govt/Central Govt/Public sector Units.(self attested copy to be enclosed.) 4.10 Tenderer must have completed at least Five financial years as on 31st March 2017 certified by the chartered accountant, IT returns( a self-declaration must be attached along with the Technical Bid) 4.11 Business class Laptops only to be quoted, consumer Laptops are not allowed(company certificate must be enclosed) 4.12 Above eligibility criteria are essential for technical qualification. 5. SCOPE OF THE WORK: The scope of the work includes following activities. The successful Tenderer is expected to perform all the activities as listed below: 5.1 Supply of Laptops. 5.2 Installation of Laptops. 5.3 All cost including transportation, loading & unloading, installations and testing on the site of the purchaser. The price to be quoted should be inclusive of all expenses.

6. ESTIMATED QUANTITIES: Sl No. 1

Description

Estimated Quantity

Estimated Cost

592 (380+212*)

Estimated cost would be around Rs.2,84,16,000.003.40 Crore.

Laptops (Specification as Annexure-I Attached)

per

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RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

ANNEXURE- I

Technical Specifications (Quote only for OEM Commercial Model Laptops) :

Hardware/Software

Descriptions

Processor

Intel Core i3 (7100U) 2.4GHz or Higher 3 MB –cache or above 7th Generation Windows® 10, Single Language (64bit) 14” Antiglare LED Backlit display

Generation Operating System Display Type Dimensions Memory

RAM:4GB DDR4 2133 MHz or

Hard Drive: 1 TB HDD 7200 RPM

above

Optical Drive Ports

Camera Keyboard Touch pad Audio & Speakers Wi-Fi Bluetooth Battery A/C Adapter Security Cary Case Warranty

DVD W/R 1 HDMI v1.4a 2 USB 3.0 1 USB 2.0 or 1 VGA More 10/100/1000 RJ-45 Ethernet Network HD Camera Spill resistant keyboard Touchpad with multi-gesture enabled Headphone + Microphone Combo Jack , Dual Speakers 802.11b/g/n (1x1) 4.0v 04 Cells or more, 41 w/Hr OEM Compatible adaptor Security Lock, Finger print reader OEM Back-Pack 3-3-3 Years (Comprehensive warranty) including battery

Or higher configuration

7. GENERAL TERMS & CONDITIONS: Page 8

RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

7.1 The Tenderers may modify or withdraw its Bids after the tender’ submission, provided that return notice of the modification or withdrawal is received by the Rani Channamma University prior to the deadline prescribed for submission of Bids. 7.1 No Bids may be modified subsequent to the deadline for submission of Bids. 7.2 No Bids may be withdrawn in the interval between the deadline for submission of Bids and the expiration of the original period of Tender validity specified by the Tenderer on the Tender Form. Withdrawal of a tender during this interval may result in the tenderers forfeiture of its earnest money deposit. 7.3 The Tenderer shall upload duly filled, signed, sealed Technical Bid Formats along with supporting document as per Appendix –I. 7.4 The declaration as per Appendix–II 7.5 The Tenderer shall upload duly filled Appendix–III to be attached. 7.6 The Tenderer shall upload duly filled, signed price contract Format as per Appendix– IV for all the Materials, half filled will be rejected. 7.7 The Tenderer shall upload only those documents that are required according to this tender document and redundant documents shall not be uploaded. 7.8 The successful Tenderer shall not sublet or assign or franchise the responsibility to any other agency either in whole or in part. Upload a self-attested certificate in this regard. 7.9 The Bids prepared by the Tenderers, as well as all correspondence and documents relating to the tender exchanged by the Tenderers and the Rani Channamma University shall be written in English language. Supporting documents and printed literature furnished by the Tenderers may be in another language provided they are accompanied by an accurate translation of the relevant passages in the English language in which case, for purposes of interpretation of the Tender, the translation shall govern. 7.10 The Rani Channamma University reserves the right to reject any or all proposals and to waive infirmities and minor irregularities in proposals received if deemed in the best interest of the Rani Channamma University to do so. 7.11 The Tenderer firm shall be responsible for the costs towards travel/stay, daily allowance and/or any other allowances with respect to their staff deployed with respect to the execution of this project before or after the award of the contract. 7.12 If any prospective Tenderer wishes to seek any clarification regarding this Tender document, they may do so by submitting a written letter addressed to the Registrar, on the official letterhead of the company, duly signed by its authorized signatories and accompanying a valid company CIN Number/ TIN Number/ PAN Number, within 7 days of publishing this Tender. Rani Channamma University reserves the right to respond to only those clarifications/questions of Tenderers which Rani Channamma University, in their sole discretion considers to be relevant and necessary. Nothing in this section shall be taken or read as compelling or requiring Rani Channamma University to respond to any questions to provide any clarification. No extension of any deadline will be granted on the basis or grounds that Rani Channamma University has not responded to any question or provided any Clarification. Page 9

RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

7.13 Any effort by the firm to influence the Rani Channamma University personnel in the process of evaluation or comparison, it may result in the rejection of the firm’s proposal/bids. 7.14 At any time prior to the deadline for submission of tenders, Rani Channamma University may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Tenderers, modify or cancel any of the Tender condition or add any additional conditions by amendment or cancel the entire Tender. 7.15 The Tenderers are expected to examine all instructions, forms, terms, and specifications in the Tender documents. Failure to furnish all information required by the Tender documents or submission of a Tender not substantially responsive to the Tender documents in every respect will be at the Tender in rejection of its Tender. 7.16 An individual who is authorized by the company must sign all the pages of the Technical Bids with firm’s seal. 7.17 Any Bid submitted with certain conditions shall summarily be rejected. 7.18 The Tenderers should furnish a certificate that all the terms and conditions of the Tender document where read and understood by him and ready to abide by the same without any variation. 7.19 The Rani Channamma University reserves the right to accept or reject any Bid or reject all Bids at any time. 7.20 Notwithstanding anything any conditions mentioned here in the rules contained in KTPP Act will prevail unless otherwise modified/added by the Rani Channamma University. 7.21 Tenderers are requested to note that their offer must be valid for acceptance minimum for a period of Ninety Days from the date of opening of Tender. Offer with less validity period will be rejected. Silence in this regard will be considered that the offer is valid for ninety days from the date of opening. 7.22 No alteration should be made in any of the terms and conditions of the Tender by scoring out. No alteration or overwriting is permitted in the rates. No alteration will be allowed after the Tender is received by this office. No variation in the conditions shall be admissible. Any conditional offer with the word such as ‘subject to’, ‘prior sale’ will be ignored. Ambiguity must be avoided in filling the Tender and the language used in filling the Tender forms must be clear and precise. Bids not complying with these conditions may be rejected. 7.23 The Tenderer shall provide any technical services at free of cost during the life time of the secured stationery. No separate maintenance charges for updates, maintenance, bugs fixing, problems solving shall be given. 7.24 The disputes shall be subject to the jurisdiction of Belagavi, Karnataka. 7.25 Security Deposit 2% of the order value to be released after successful completion of the one year warranty period from the date of erection & completion and one year maintenance should be made.

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RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

APPENDIX –I Tenderer Company Details (On the letterhead of the Tenderer) Tenderer shall fill all the information and enclose it along with the supporting documents in Technical Bid. Tenderer Company Details Sn. 1.

Information Required Company Name

2.

Date of Incorporation

3.

Company Head Office address • Phone Number

4.

Details / Response

• Fax Number • E-mail Address • Website : Name of CEO / MD

5.

Ownership Structure (Proprietorship / Partnership / Pvt. Ltd. / Public Ltd. )

6.

Brief description of the Company including details of its main lines of business.

7.

Name, Designation, Address and Phone Numbers of Authorised Signatory of the Tenderer:

1. Name 2. Designation 3. Company 4. Address 5. Telephone Number 6. Fax Number 7. Mobile Number 8. E-Mail Address

8.

Details of individual (s) who will serve as the point of contact / communication for GU within the Company:

1. Name 2. Designation

9.

GST Registration No

10.

VAT and Service Tax No.

11.

PAN No.

3. Company 4. Address 5. Telephone Number 6. Fax Number 7. Mobile Number

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RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

12.

Brief Details of the key personnel to be associated with the project and their roles and responsibilities , previous experience

13.

State pending or past litigation if any within the last 3 years with details and explain reasons. Please also mention any claims /complaints received in the last three years

14.

Turnover and Profit/loss (Attach Balance sheets & P&L account)

Year

Turnover (Rs.)

Profit (Rs.)

2015-16 2016-17 15.

Product literature / details / presentation

16.

Sample: Have you submitted sample?

Enclose

Thanking you, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm:

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RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

APPENDIX –II Declaration (On the letterhead of the Tenderer) Date: To The Registrar Rani Channamma University Vidya Sangam, P B R H – 4, Belagavi – 591156. Karnataka. India.

Tender Reference No.

1. We confirm that we shall abide by all the terms and conditions contained in the tender document. 2. All the details mentioned in our Bids (Technical & Commercial) responses are true and correct and if there are misrepresentations of facts on any matter at any stage, competent Authority of the Rani Channamma University has the right to reject the proposal and disqualify us from the process. 3. We hereby acknowledge and unconditionally accept that Rani Channamma University can at its absolute discretion apply whatever criteria, if deems appropriate for short listing of Tenderers. 4. We also confirm that we have noted the contents of the enclosed documents forming part of it and have ensured that there is no deviation in filling our offer in response to the Tender. The Rani Channamma University shall have the option to disqualify us in case of any such deviations. 5. We have enclosed all the relevant documents as mentioned in the Tender document. 6. I/We hereby declare that I/we have quoted rates in Financial Bid after careful study of Terms and Conditions of Tender Documents. 7. We solemnly declare that we have attached all the documents mentioned here above and mentioned in the tender. We also understand that non-compliance of any documents will be treated as non-respective tender and we will loose our claim to participate in the tender enquiry automatically and our Bids will be liable to rejected.

Thanking you, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Page 13

RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

APPENDIX –III Penalty in case of the default. 1.

In the event of failure on the part of the supplier to execute the work according to the schedule at agreed in the agreement and to the satisfaction of the Rani Channamma University shall be dealt by the University by imposing a penalty. For the delay in the supply of the items, the Rani Channamma University shall deduct an amount of @ 1% (subject to maximum limit of 10%) of total cost per day from the default supplier to get the work done by any other Supplier at the cost & risk of the Supplier under such circumstances.

2.

In case of a refusal to execute the work by the successful Tenderer, the security deposit shall be forfeited.

I/We___________________________________ (Name of the Tenderer)

Proprietor/Partner/Director hereby undertakes to supply stores conformation to your Tender Enquiry specification and abide all Terms and Conditions of the Tender document. Thanking you, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm

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RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

APPENDIX –IV

«µÀAiÀÄ: gÁt ZÀ£ÀߪÀÄä «±Àé«zÁå®AiÀÄzÀ DªÀgÀtzÀ°è SCP/TSP QæAiÀiÁ AiÉÆÃd£ÉAiÀÄrAiÀÄ°è ¥Àj²µÀÖ eÁw / ¥Àj²µÀÖ ¥ÀAUÀqÀzÀ J®è «¨sÁUÀUÀ¼À ¥ÀæxÀªÀÄ ºÁUÀÆ CAwªÀÄ ªÀµÀðzÀ . ¸ÁßvÀPÉÆÃvÀÛgÀ «zÁåyðUÀ½UÉ ºÁUÀÆ ¦.JZï.r. ¸ÀA±ÉÆÃzsÀ£ÁyðUÀ½UÉ .

;Áå¥ïmÁ¥ïUÀ¼À£ÀÄß, vÁAwæPÀ ¸À®ºÁ ¸À«Äw ¤ÃrzÀ vÁAwæPÀ «ªÀgÀuÉ (Technical

. .

Specification) ¥ÀæPÁgÀ Rjâ¸ÀĪÀ PÀÄjvÀÄ.

Estimate SL.NO 01

PERTICULAR’S Laptops

QUANTITY 592 (380+212*)

RATE PER UNIT s 50,000.00

TOTAL AMT Rs.3,39,96,035.00 3,39 96,035.00

GRAND TOTAL

Note: 1.The quoted Price shall be inclusive of all taxes, cost of transportation . .

and any other cost incurred during the process to the University Campuses. 2.1* The quantity 212 is Subject to the approval from Government.

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RCUB - e- Tender Document for supply of Laptops under SCP/TSP Project.

Disclaimer Statement The information contained in this Tender Document has been prepared solely for the purpose of providing information to the interested parties, and is not in any way binding on Rani Channamma University. This Tender Document is not an Agreement and is not an offer or invitation to any other party. The purpose of this Tender document is to provide Tenderers with information to assist the formulation of their proposal submission. By accessing this Tender Document, you agree that Rani Channamma University will not be liable for any direct or indirect loss arising from the use of the information and the material contained in this Tender Document. Please check with the Rani Channamma University office about the conditions applicable. Your access to it does not imply a license to reproduce and / or distribute this information and you are not allowed to any such act without the prior approval of Rani Channamma University. This Tender document does not purport to contain all the information Tenderers may require. Each Tenderer should conduct its own investigation, analysis, and should check the accuracy, reliability and completeness of the information in this Tender document and obtain independent advice from appropriate sources. Rani Channamma University may in their absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this Tender document.

Registrar Rani Channamma University, Belagavi

****END OF THE DOCUMENT***

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