WORLD ROWING MASTERS REGATTA

COMPETITORS MANUAL Hazewinkel, Belgium 10 – 13 September 2015

1. ORGANISING COMMITTEE ADDRESS

2015 World Rowing Masters Regatta p.a. Chantal Neirinckx, Peerstraat 38 - B – 9000 Gent Tel.: + 32 9 227 98 05 e-mail : [email protected]

STRUCTURE Co-Presidents Competition Management Logistics & Infrastructure Safety Informatics & Results Medical Services Administration Finances Accommodation & Transport Coordination Volunteers Protocol & Social Events Communication FISA President Executive Director

Patrick Rombaut & Patricia Lambert Daniel Deweert Kurt Lobbestael & Rudi Moeyersons Luc Somers Werner Zenner & Yoeri Lens Dr. Serge Broka & Het Rode Kruis Chantal Neirinckx Patrick Rombaut & Isabel De Maré Lea Cappoen, Ferdinand Peeters, Anton Renting & Kris De Vries Lien Van de Velde Tine De Knock & Gwenda Stevens Patricia Lambert & Rémy Moulin

Jean-Christophe Rolland Matt Smith

MASTERS ROWING COMMISSION Chair Tone Pahle Members Gary Bain Ronald Chen Sebastian Franke Zdena Norkova Daniël Rutenberg Herman Van Velze JURY

President Deputy President Members

National Officials

2015 World Rowing Masters Regatta

Yves De Jonge (BEL) Roland Sautois (BEL) Geoffrey Northam, Lieven Malisse, Paul Wouters, Mike Bagshawe, Ivo Klemes, Lars Christoffersen, Keld Kyllesbesch, Jan Nissen, Jari Rantamaki, Eleanor Forshaw, David Biddulph, Susanne Kassler, Frank Kilian, See Hung NG, Ronald Walker, Otohiko Azuma, Peter-Paul Verbrugge, Tore Gulli, Grete Stokke, Jercyl Lerin, Marta Wolny-Marszalek, Vladimir Meglic, Gunnar Magnusson, Robert Willenbring Orly Israely, Marjolein Snippe, Allart Katstra, Jean-Pierre Blanckaert, Annemarie De Wispelaere, Jean-Pierre Follet, Carmen Hinterding, Olivier Stormacq, Marie-Agnes Voigt, Martine Dimouawa, Marie Heide, Terence McEvoy, Christopher Anton, Judith Packer, Richard Packer, Maggie Phillips, Guiseppe Cudia, Jasper Iddink, Bram Lokker, Freed Meijers, Hans van der Ploeg

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2. GENERAL INFORMATION IMPORTANT TELEPHONE NUMBERS

BLOSO Sports Centre : Police - emergency (national) : local office Willebroek : Fire Brigade & Ambulance Fire Brigade – national : Ambulance Emergency :

+ 32 3 8866464 101 03 8600370 112 112

COMPETITORS’ INFORMATION

Competitors’ Information Centre (CIC) Is located in the unit Information + Accreditation (see map Detail – 6).

Opening hours of the CIC and Accreditation Office (ACCRO) the Accreditation Office is located in unit Information + Accreditation (see map Detail – 6) Tuesday September 8 Wednesday September 9 Thursday September 10 Friday September 11 Saturday September 12 Sunday September 13

2:00 pm – 6:00 pm 10:00 am – 6:00 pm 8:00 am – 6:30 pm 6:15 am – 6:45 pm 6:15 am – 6:45 pm 7:00 am – 1 hour before the last start

GENERAL PROGRAMME

Provisional timetable Tuesday September 8

8 am – 6 pm

training, no safety access to regatta course at own risk

Wednesday September 9

8 am – 6 pm

official training, safety and medical services available

Thursday September 10

7 am – 12:30 am

official training, safety and medical services available racing programme, safety and medical services available opening ceremony

1 pm – 6:30 pm 7:00 pm Friday September 11

8 am – 7 pm

racing programme, safety and medical services available

Saturday September 12

8 am – 7 pm

racing programme, safety and medical services available

Sunday September 13

8 am – +/- 1 pm

racing programme, safety and medical services available

Training Time Table during racing days - from the opening of the course at 07 am – until 30 minutes before the first start of the session; - from 15 minutes after the last start until the daily closing of the course in the evening at 08 pm TRAINING IS FORBIDDEN OUT OF THE ABOVE MENTIONED PERIOD! Racing Time Table : See website: http://www.wrmr2015.com/regatta/crew-entries

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ACCREDITATION All competitors are required to carry with them a photocopy of their passport or other form of governmentissued photo identification to prove correct identity if requested. These should be taken into the boat with the competitor as all winning crews will be checked on the presentation pontoon. There will be photocopy services available at the Accreditation Office (see map Detail - 6). However to reduce delay, competitors are encouraged to bring their own copies. Competitors will be provided with a lanyard and plastic pouch for the photocopies. These will be available for collection on a whole-club basis at the Accreditation Office. TRAINING AND COMPETITION ON THE COURSE

Traffic Rules - Training (see map TRT in annex)

Traffic Rules - Racing (see map TRR in annex)

Traffic Rules - Victory Ceremony (see map TRV in annex)

Start procedure The start will be given by the “Traffic Lights” start system. For further information on the start procedure please refer to the FISA Rule Book - Edit. Feb. 2013.

Control Commission Location, opening hours The Control Commission Tent is situated between pontoon 3 and pontoon 4 (see map Detail – 21) The tent will be open during all competition days.

Crew Changes and Withdrawals Crew changes and withdrawals can be made from 14:00 pm on Tuesday September 8 at Regatta Administration (see map Detail – 1 ground floor room 2). Crew changes forms and Crew Withdrawals forms, available at the Regatta Administration, must be completed and submitted at the Regatta Administration no later than 1 hour prior to the start of the first race of the event. As per the FISA Rules of Racing for Masters Regatta, a substitute shall not be permitted if the age of the substituting rower would result in the lowering of the average age of the crew by more than one year or would change the age category of the crew. No seat fee refunds are offered to crews who withdraw from the regatta, or for seat fees in events that are cancelled.

Collection of Bow Numbers Before the race Bow numbers should be collected from the Control Commission tent, maximum one (1) hour before the start of the crews race. After the race Control Commission members will collect the bow numbers at arrival at the pontoons.

Coxswain weighing Coxswains shall only be weighed at the specific request of the Jury. If required, a scale shall be located in the Control Commission Tent (see map Detail – 21). It is the responsibility of the coxswain to have the required minimum weight (eventual solid dead weight (not more than 10 kg) included).

Uniformity of the crews As per FISA Rules of Racing for Masters Regatta, composite crews shall be required to wear a standard uniform across all members of the crew regardless of club, including coxswain. This rule shall not be enforced for Mixed Events.

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Medal Presentations Medals will be presented to the winning crew of each race. For multi-age events, winning crews in each category within the race will get medals. Once the race is finished, the winning crew(s) shall be directed, by the marshal at the finish tower, to round the buoy and attend the medal presentation pontoon near the finish tower (see map TRV). Medals will be presented to winning crews in their boat after identity has been checked and confirmed, before returning to the unboating pontoons. TEAM FACILITIES AND SERVICES

Trailers Boat trailers (unloading or loading) have to come in front of the boathouse (see map Detail – 3) or beyond the main building (see map Detail – 5b). Access will be only given when there is sufficient manpower available from the boat owning club! The tow vehicle remains attached to the trailer while unloading/loading. After unloading, trailers will be taken immediately to parking 4 (see map Detail – P4). This parking is free of charge.

Boat Storage Racking area The boat racks are situated on the main grass field of the actives area and the area beyond the main building (see map Detail – 5a + 5b). It’s strictly forbidden to park a car, trailer, caravan, tent or mobile home between the boat racks!!!

Racking The allocation of racks for all boats will be made by the O.C.. Team managers should contact the boat area responsible in the Regatta Administration (see map Detail – 1 ground floor room 2) as soon as their boats arrive. There they will receive detailed instructions. If using hired boats, please contact the responsible of the Filippi Boat Rental Base (see map TRR - Boat Renting Filippi).

Launch Pontoons Competitors Crews must go on the water by using pontoons 3 , 4 and 5, farthest away from the finish tower. To come out from the water crews must use pontoons 1 and 2, closest to the finish tower. During competition, crews are allowed to go on the water at the earliest 45 minutes before their race.

Jury Jury pontoon is the smallest pontoon (pontoon 0), situated near the finish tower (see map TRR). On this pontoon umpires have to take their launches.

Boat repair Repair area The boat repair area is situated beside the upper road of the racking area 5a (see map Detail). Boat repair services from the main boat builders are available.

Changing rooms Changing rooms and showers are situated behind the boat houses (see map Detail - 2).

Sanitary facilities Toilets are situated on the following places: - main building ground floor (Detail 1) - main building first floor - main building near the gym - in the changing rooms (Detail 3) - near the boat racks (Detail 15) - near the Bloso chalets (Detail 13) - parking 3 and 4 2015 World Rowing Masters Regatta

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Ergometers Ergometers for training, warming up or cooling down, will be provided in the upper room of the main building (see map Detail – 18).

Coaches viewing During training Coaches will be permitted to cycle beside the course, using the lower road when going to the start and the upper road when going to the finish. Each cyclist is responsible for his own safety and should respect the pedestrians walking along the road.

During racing Coaches will be permitted to cycle beside the course, using ONLY the lower road.

MEDICAL FACILITIES AND SERVICES

Medical center The medical service and the doctor are available in the medical centre (see map Detail - 7) from the opening of the course on Wednesday September 9 08:00 am till the daily closing time of the course.

Dental services Dentists are to contact in : - Heffen 015 / 217843 - Mechelen 015 / 412450 - Antwerpen 03 / 4492252 The service is at the patient’s charge.

First aid service, ambulance, local hospital First aid Will be provided in the medical center (see map Detail – 7)

Fire Brigade & Ambulance - Fire Brigade – national - Ambulance Emergency

112 112

Medical Services - Doctors - please contact Het Rode Kruis Vlaanderen - Hospital – Mechelen St Maarten 015 409511 / Dodoens 015 296000 - Pharmacy - Heffen 015 / 203181 - Anti Poison Centre 070 / 245245 The cost for any medical treatment in Belgium is at the expense of the patient. RESCUE AND SAFETY

During Training The rescue service will start operating from Wednesday September 9 – 08:00 am, during the official training time. Up to two rescue boats will be patrolling in the neutral lane when the course is officially open for training.

During Racing Rescue boats will be stationed along the course. They will start operating 30 minutes before the start of the first race of the day until after the finish of the last race.

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ANTI-DOPING CONTROL

Location The Anti-Doping Control Center is located in the main building ground floor (see map Detail – 14)

Procedure Please refer to the FISA Rule Book – Rule 93 and Bye-Laws to Rule 93. The latest IOC list of Prohibited Substances is found on the WADA website : www.wada-ama.org and is also available in the Competitors’ Information Centre (see map Detail – 6) TRANSPORT AND PARKING SERVICES FOR TEAMS

Transport arrangements for the teams Transportation office The transportation office is situated in the building near the boathouse, ground floor, 1st door at the right (see map Detail - 22).

Transport to the regatta venue A shuttle service will be provided, Time Table and Bus Routes are available at the transportation office (see map Detail - 22).

Transportation of boats and boat trailers Teams should inform the O.C. of their boat arrival dates. Loading of trailers will be permitted after the finish of the last race on Saturday September 12 and Sunday September 13. All boats must be removed from the boathouse area before midnight, Sunday September 13.

Parking arrangements Boat trailers See also “Team Facilities and Services”

Competitors and Public Near the main entrance (see map Detail - P3). Daily fee € 2,00/car Event fee € 6,00/car FOOD FACILITIES AND SERVICES

People staying at BC Hazewinkel Breakfast, lunch and dinner will be served in the restaurant - first floor of the main building (see map Detail – 1) . Meal Times (provisional) At the Bloso-center Restaurant - first floor of the main building (see map Detail – 1) Breakfast : 07.00 am to 09.00 am Lunch : 11.30 am to 02.00 pm Dinner : 05.30 pm to 08.00 pm

Competitors and Public The Duvel Marquee, located near the finish (see map Detail – 12) will be the social hub of the regatta and will provide ample food and drinks for lunch and snacks. Opening hours: Thursday, September 10: 09.00 – 21.00 Friday, September 11 07.00 – 22.00 Saturday, September 12 07.00 – 01.00 Sunday, September 13 08.00 – 15.00

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MEDIA

Press Press Centre The press center is situated in the finish tower (see map Detail – 10). Interviews After contact with Pat Lambert. Forms available in Media Room

Arrangements for Photographers After contact with the responsible of the O.C., permission can be given to take photos in the starting area. MISCELLANEOUS SERVICES

Internet Life result will be published on www.2015wrmr.be

Lost and found The lost and found service will be provided in the Regatta Office (see map Detail – 1 ground floor room 2).

Car rental Car rental services are available at : - the Airport (different rental services) - Dockx Antwerpsesteenweg 191 2800 Mechelen 015 / 202323 [email protected]

Equipment exhibition The vendors’ exhibition tents are located at the Merchandise area (see map Detail – 17) . OFFICIAL CEREMONIES AND SOCIAL EVENTS

Opening Ceremony The Opening Ceremony will take place on Thursday September 10, 07:00 pm at the Duvel Marquee (see map Detail – 12). Competitors and spectators are invited to attend. Food and drink will be available for purchase.

Victory ceremony Location In front of the Duvel Marquee at the Victory Ceremony pontoon (see map Detail - 11).

Time Immediately after the finish of each race

Masters Party On Saturday September 12 at 08.00 pm in the Duvel Marquee (see map Detail – 12). Registration for the masters party has to be done through the registration module and closes on midnight of Friday September 4.

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INFORMATION FOR FISA, MASTERS COMMISSION & JURY

FISA – Data Base Members of FISA – Data Base have their office in the main building (see map Detail – 1 ground floor room 1).

Masters Rowing Commission Members of the FISA Masters Rowing Commission have their office above the Boathouse (see map Detail – 3)

Jury Room Is situated in the main Building (see map Detail – 1 ground floor room 1).

Meetings Seminar: - Wednesday September 9: - Thursday September 10:

02:30 – 06:00 pm 09:30 – 11:00 am

Jury: - Thursday September 10 - 10:00 am - main building (see map Detail – 1 ground floor, room 1) - Every competition day: 75 min. before the first start of the umpires first shift - main building, room 1 Masters Commission - OC : - 90 minutes before the first start of the day (every racing day) in the Masters Commission office, above the Boathouse (see map Detail2 – 3) - 5 minutes after the last finish of each day

Transport to/from accommodation A separate transport will be organised daily for FISA, Masters Commission and Jury members living in Crown Plaza Hotel Antwerpen.

Parking FISA – Masters Commission – Jury – O.C. Entrance via Hazewinkelstraat at the North border of the Center and follow the indications towards parking P2 (see map Detail – P2).

Catering FISA – Masters Commission and Jury members will receive free lunch and dinner during the period of the competition.

LIST OF MAPS

Location of the regatta venue showing the access roads in annex (see map A) Layout of the Boathouse area in annex (see map Detail) Traffic rules training in annex (see map TRT) racing in annex (see map TRR) victory ceremony in annex (see map TRV)

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