VSE BEACH VOLLEYBALL LEAGUE POLICIES Click one of the links to jump to a specific policy: Team Captain Responsibilities Waivers Unsportsmanlike Conduct Alcohol First Aid Reporting Scores Results & Tie Breakers Defaulting League Games Divisions of Play Rosters Inclement Weather Refunds/Registration Contact Information Prizing Minimum Age Requirement No Smoking Authority of League Management Playoffs Privacy Statement Disclosure Daily Match Schedules Registration & Payment

1. Team Captain Responsibilities As a Team Captain, you are to know polices and rules of VSE Beach Volleyball League and ensure that your teammates are aware of these policies and rules. As the Team Captain, you are responsible for your own first aid for the safety of your teammates. You are to carry a list of emergency contact numbers for players on your team. In the event of an injury or emergency, these numbers can be utilized to notify the player’s family. As the Team Captain, you must ensure that all of your teammates have executed their League Waiver before they participate.

2. Waivers It is mandatory that every player executes a waiver for every season played. Waivers will be provided electronically via the VSE league website. Waivers are only valid for the season played in.

3. Unsportsmanlike Conduct Aggressive, offensive or violent behaviour during play and non-play times on the VSE venue is not acceptable. Any instance of players failing to comply with this will be documented by an onsite management representative and face the following consequences:   

First Incident – Player/Team will receive a formal warning Second Incident – Player ejected from the Game Third Incident – Player ejected from league without refund for that season.

Note: Based on the severity of the incident, the League Manager has the right to eject a player or team after the first incident.

4. Alcohol Consuming alcoholic beverages during league play is not permitted. If a player is found with alcohol on site, they may be ejected from the league, without a refund.

5. First Aid (a) In the case of any injury, an Incident Report will be filled out for all injuries by the onsite management representative. The League Manager or League Coordinator reserves the right to refuse a player the right to continue play based on the severity of the injury. (b) Blood Injury – Any player who is bleeding must leave the court immediately. This player can return to play when the bleeding has stopped, is sufficiently covered or based on the discretion of the onsite management representative. Note: A basic First Aid kit will be available at the beach for league play.

6. Reporting Scores It is the duty of the Team Captain to approve and submit the final score sheet with both team captains signatures on it, at the end of play the same night. League operators will not contact teams for missing scores; scores not received will be recorded as losses for both teams. Results will be posted online a week after play to allow for late submissions and revisions. This process is subject to change at the discretion of the League Manager.

7. Results & Tie Breakers Winning percentage will be used as the primary ranking criteria. If there are ties, the League Manager will use point differential to break the ties. If these two (2) criteria do not break the tie, Total Points For will be the next tie breaking criteria.

8. Defaulting League Games If a team does not have the required number of players, it will be left to the discretion of the opposing team if they allow the defaulting team to continue to play and count the scores. The opposing team must declare their decision prior to the start of play. If the opposing team chooses not to play the defaulting team, the defaults scores to be submitted will be 3-0. Playing against a team with less than the required number of players does not entitle a team to a refund; however, teams showing up with less than the required players for three (3) nights of play will be dismissed from the league, without a refund. Teams are requested to notify the League Manager in advance, if they know they would be unable to play on a certain night(s).

9. Divisions of Play The League Manager has the authority to shift a team or individual up or down from one division to the next based on their level of ability compared to that of the division they signed up for. For example, the League Manager will move a team down a division if their skill level is lower than what is required for that division or vice versa.

10. Rosters Teams may add players onto their roster during the season. They must register them properly online and sign off on waivers before they are allowed to play in their first match. To play in the playoffs, players must have attended a minimum of three (3) regular season games for that team.

11. Inclement Weather Policy REVISED 2017 As beach volleyball is an outdoor sport, all our beach leagues will run, rain or shine. Only in EXTREME, EXCEPTIONAL (e.g. lightning/flooding) and unpredicted weather circumstances, will play be cancelled. On days when play is in question due to the weather, the best way to stay up to date with weather updates is by following @VSEcanada , like our Fan Page on Facebook and subscribe to a VSE League site upon direction of VSE once launched. If games are cancelled at any point, messages will be posted on Facebook and the league site. If you do not hear a game cancellation message, proceed to the beach.

If less than 30% of registered teams show up on a given night due to bad weather, scores will not be counted for that week. NEW FOR THIS SEASON - There will be NO MAKE UP GAMES due to the size and length of season. There will be no refunds or credit for missed games due to inclement weather.

12. Refunds/Registration Policy (a) Registration Cancellation All cancellations are required to be received in writing and submitted by the Team Captain to the League Manager. All cancellations are subject to a minimum 10% administrative fee if cancelled before the registration deadline. All cancellations requested after the registration deadline but before the start of league are subject to a 25% cancellation fee. No refunds or credit are provided once the league has started. Note: Playing against a team with less than the required number of players does not entitle a team to a refund; however, teams showing up with lesser than required players for 3 play nights will be dismissed from the league without a refund, as per the Default policy. There will be no refunds or credit for missed games due to weather. (b) Registration Changes Team Captains may request a change from one division or night to another by submitting a change request, in writing to the League Manager. Change requests may take up to five (5) business days to process. Please note, we cannot guarantee requests given the size of league and number of courts available. Change requests will only be allowed in the first two (2) weeks of the season; if accepted, the change request will be subject to a $25 administration fee. Once a change request has been granted, the Team Captain must phone the League Manager at 705-845-1005 with a valid credit card to process the fee change; the $25 administration fee will also be charged at this time. The League Manager can change individual players and teams to another division or play night if required, based on his/her discretion; in the event of such a change, the Team Captain will be informed of the same in advance of the move.

13. Contact Information League Organizers will not provide any personal information to anyone without written consent from the individual. It is the responsibility of the teams to exchange information among themselves. League Organizers respect the privacy of visitors to the website and participants in the league. All information collected at this site is kept strictly confidential and is only used for the purpose specified. Information will not be sold, reused, rented, loaned, or otherwise disclosed. There is no distribution of information to third parties. Your email address and mailing address may be used to send you information about volleyball. If you do not wish to receive any mailings from the VSE Beach Volleyball, kindly contact us at [email protected].

14. Prizing Prizes will be awarded to the first place playoff championship team of each pool, following their last playoff game. All teammates must be present to receive their prizes. Prize packages are allocated at the sole discretion of VSE and substitutions or exchanges may not be available.

15. Minimum Age Requirement At the discretion of the League Manager, all players must be 17 years of age or older unless specifically registered for Youth Leagues

16. No Smoking Smoking at VSE is not permitted.

17. Authority of League Management Team The League Manager & League Coordinators as the case might be, comprise the onsite management team and they have the final authority with regards to, but not limited to, the venue, scheduling, placement, scores, league rules and policies; all participants and onlookers/bystanders are required to respect their decisions and requests. Players or spectators behaving in a manner that is rude, offensive or abusive will face dismissal from the venue, team, or league and not be entitled to any refund. Foul language and inappropriate behaviour will not be tolerated by the onsite management team. The League reserves the right to add, delete or change any rules, regulations or policies if it improves the quality of the league or safety of the participants. If any changes are made, the league captains will be notified.

18. Playoffs All league teams are eligible to participate in the playoffs. The playoff format will be explained to all players at the start of play. To be eligible to participate in the playoffs, players must have played a minimum of three (3) games that season, for that team and be registered on the team roster. Participants cannot participate on two (2) different teams in the same division on the same night during the playoffs (Example: John cannot play with his team and sub with another team during the playoffs).

19. Privacy Statement League players require prior approval from VSE to contact any other player(s) regarding any promotional or marketing initiative/offer. Failure to comply with this policy will result in being removed from the league without a refund.

20. Disclosure Players consent to VSE collecting and using personal information about them for the purpose of registration and providing beach volleyball services, receiving communications from VSE with regard to programs, events, promotions and sponsorships, and posting articles of interest, newsletters, promotions, rosters, statistics, images and results on the VSE website. Furthermore, they grant permission to VSE to photograph and/or record my image and/or voice on still or motion picture film and/or audio tape, and to use this material to promote the VSE through the media of newsletters, websites, television, film, radio, print and/or display form. The audio/visual material and copyright will remain the sole property of the VSE and players waive any claim to remuneration for use of audio/visual materials used for these purposes. VSE will not sell or distribute personal information to any other third party not listed herein.

21. Daily Match Schedules All schedules will be available online on the league website. If required, due to unforeseen, exceptional or extraordinary situations, VSE is entitled to lessen play time on any given night of play, without prior notice.

22. Registration and Payment When a Team Captain registers their team, they must provide the first name, last name, email address and any other information reasonably required from time to time for each player listed on their roster. Fraudulent names and false email addresses are not acceptable and if incorrect information is entered, there will be a $25 administration fee to correct the information. Payment is due in full by your first scheduled game. If you require any changes to your team roster, please contact the League.