PRE-ELECTION DAY PREPARATION 2. Be sure that if off-street parking is available at the polling location, that any accessible parking spots are marked with appropriate signs and access aisles are clearly designated.

3. Some doors are too heavy to be opened by the elderly or voters with disabilities. Such doors should have automatic openers or should be left open, if designated as the accessible entrance.

4. A voting booth that is accessible to electors in wheelchairs must be set up. This booth must be at least thirty (30) inches wide with a writing surface between twenty-eight (28) and thirty-four (34) inches high in order to meet accessibility standards. A wheelchair accessible table may meet this requirement if supplemented with a curtain.

5. Accessible equipment must be set up in the accessible voting booth in a manner ensuring privacy for voters choosing to use the equipment.

§ Equipping the Polling Place

The Guam Election Commission is responsible for developing a layout for each of the polling places in accordance with 3 GCA § 9103 (i.e. The precincts shall be arranged so that neither the ballot boxes nor tables on which they are placed shall be hidden from the view of voters outside the guard-rail, rope or other barricade). Prior to any election the Commission shall solicit the assistance of the Department of Public Works of the government of Guam to utilize its labor force for the preparation of the polls.

Layout

Prior to Election Day, the GEC officials should consult with the school principals and Poll Maintenance Workers as to the layout of the polling place. It is important to be familiar with the flow of traffic and take a critical look at the polling place, to make sure it will be accessible for all voters, including those with disabilities.

When planning the layout of the polling place, consider the following: Voting Booths ú Every polling location is required to be able to service a minimum of eight (8) voters at a time. ú One booth must be at least thirty (30) inches wide with a writing surface between twenty-eight (28) and thirty-four (34) inches high in order to meet accessibility standards. ú Precinct Officials must be trained to properly assemble all voting booths and curtains. ú Booths must have a surface on which to write and be sufficiently enclosed to ensure privacy for the elector. It is important to remember that the accessible booth must also be sufficiently enclosed to ensure privacy for the elector. This can be achieved by using a privacy shield or by positioning the booth/equipment so that it is facing away from the view of the room. ú Appropriate marking devices (pencils, pens, etc.) for use with the voting equipment, if any, must be provided.

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PRE-ELECTION DAY PREPARATION Ballot Boxes ú One ballot box is required for each type of ballot used in the election. ú The boxes should be clearly labeled to indicate its designated precinct and the ballots (i.e. partisan and nonpartisan) that are to be deposited in them. ú There should be a suitable lock for each ballot box.

Tables and Chairs ú Ensure that there are enough tables and chairs for election officials to conduct their work, as well as adequate seating for voters waiting to be serviced.

Signs ú Traffic in the polling place can be improved by posting “Enter” and “Exit” signs. In addition, signs marking the accessible path should be prominently posted and easy to read from the parking lot. ú Directions that instruct voters on how to mark ballots, provide proof of identification and sign the Election Day rosters can make the check-in process more efficient. (NOTE: These signs are to be distributed in the supply boxes on Election Day).

A Designated Poll Watcher Area ú The Poll Watcher area must be in the polling site at least eight (8) to ten (10) feet from the ballot box(es). SOURCE: Rule governing 6 GARR § 1202

§ Ballots Blank Ballot Inventory

Upon conducting an accurate inventory of blank ballot stock, the GEC establishes the total number of ballots and ballot types needed for each precinct based on current registration, factoring in an increase of fifteen per cent (15%).

The ballot stock will be divided into separate boxes for each precinct and by ballot type. Each ballot stock code is located on the bottom right corner of each ballot. The GEC ensures that each box has ten per cent (10%) more ballots according to the total number of registered voters in that precinct (past practice of GEC to provide +10% to each precinct). Ensure that each ballot box is labeled properly accordingly to the precinct and stock code. SOURCE: Board Policy 6/3/1974

Ballot Design/Name Placement on Ballot The ballot layout is developed by the Guam Election Commission based on Title 3 GCA specifications. The ballot layout is then submitted to Legal Counsel for review and to the Board of Commissioners for approval. Only upon approval of the ballot layout can the order of the names on the ballot be drawn.

Candidates draw numbers at random to determine the order in which their name will appear on the ballot. Any changes to the way their name/nickname is to appear on the ballot shall be done at this time. SOURCE: Law governing 3 GCA § § 7105 & 7106

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