ELECTION DAY The Form EC-16 must be returned to the Commission’s voter/ballot clearance officer at the tabulation center. The Commission shall also prepare a Supply Inventory Sheet (Form EC12) listing materials delivered to each precinct. The Precinct Leader is designated, or, in his or her absence, any of the four precinct clerks, to receive and sign the receipt for the materials sent by the Commission. A Precinct Official shall conduct an inventory. If for any reason the numbers in Form EC-12 differ from the inventory, the precinct board shall show in the Form EC-12 the actual numbers of supplies received. The Form EC-12 shall be submitted to Election Commission staff at the tabulation center.

SOURCE: Rule governing 6 GARR § 1201

§ Polling Places Setting up Polling Places Before the opening of the polls, precinct officials should take the time to ensure that the polling place is set up correctly in accordance with the layout provided by the Guam Election Commission and that they have all the necessary supplies. The way a polling place is set up affects how easy it will be for precinct officials to perform their tasks and for voters to cast their ballots. Proper polling place set-up is vital to ensuring that Election Day runs as smoothly as possible.

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Voting Booths o Booths are required to be placed apart from other activities such as checking in and registering. o All booths must be placed together in the same vicinity, including booth(s) containing the accessible voting equipment.

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Signs o Precinct officials are to post one (1) Voter Instruction sign inside each voting booth. o The following signs shall be posted throughout the precinct: Ø Precinct Signs (*to be posted at the entrance of the precinct) Ø Voter Instruction Ø Sample Ballot (*to be posted at the entrance of the precinct) Ø Voter Assistance Ø 100% I.D. Check Ø No Media Beyond This Point (*to be posted at entrance of the precinct) Ø Provisional Ballot Guidelines Ø No Loitering Ø No Electioneering Ø No Smoking

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Voter Listing The Commission shall issue each precinct a roster of all registered voters in that precinct. The voter listing shall contain the voters’ names, dates of birth, and mailing addresses. o Two (2) copies of the index of registration shall be prepared by the commission, and provided to each precinct, strictly for the use of voters who





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ELECTION DAY may want to verify their registration. The indices must be placed where voters approaching the precinct may verify their registration. These indices are not for use by political party poll watchers.

SOURCE: Rule governing 6 GARR § 1206

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Barricades A guard-rail, rope or other form of barricade shall be assembled, constructed or arranged and placed so that only those persons who are inside the barricade can approach within six (6) feet of the ballot boxes, booths, tables or other facilities set up for voting. SOURCE: Law governing 3 GCA § 9113



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Exhibiting the Ballot Box Before receiving any ballots, the precinct board shall, in the presence of any voters already assembled at the polling place, display the locked ballot box. Thereafter, the ballot box shall not be removed from the polling place or from the presence of any voters until the polls are closed. SOURCE: Law governing 3 GCA § 9115

Prohibited Activities

Members of the Precinct Board shall ensure that the following prohibited activities are adhered to within the precinct: ú Wearing any election paraphernalia (i.e. shirts hats, buttons, etc.) related to candidates, parties, or referenda that are intended to influence the election. ú Interacting with voters while in the voting booth except when asked to provide assistance in marking their ballot. ú Watching voters mark their ballots ú Having conversation about candidates, parties or ballot questions ú Using cellphones for voice calls while in the voting area ú Using video or still cameras to record how any voter has voted ú Solicitation in the voting area SOURCE: Law governing 3 GCA § 9111

Electioneering

Electioneering is any activity intended to influence voting at an election. No person shall do any electioneering on Election Day within one hundred (100) feet of any entrance and/or exit of any polling place. In the case of a school, the entrance is hereby defined as the entrance gate, if the school is fenced. The Commission may, on a case-by-case basis and limited to the election then forthcoming, create an exception to this Section through resolution in order to safely conduct the election. Notices identifying the newly set perimeter also shall be clearly posted at the polling place(s) affected. SOURCE: Law governing 3 GCA § 9112

Solicitation of Votes at Polling Place Prohibited. Enforcement of 3 GCA § 9112 rests with the Precinct officials and the Guam Police Officer assigned to the precinct. Anyone who has actual knowledge of any person soliciting votes on behalf of any candidate or speaking against any candidate should report the violation to

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ELECTION DAY a member of the precinct board. “Polling place” refers to the whole area where voting takes place including entire grounds of schools or other public buildings utilized as a polling place. SOURCE: Rule governing 6 GARR § 1209

Absence of Precinct Official

In the event a Precinct Clerk or the Leader fails to appear on Election Day, a precinct official should immediately notify the Commission for the vacancy to be filled. The Precinct Leader shall use Form EC-18, Record of Poll Status / Precinct Official Report, to document the name of any Precinct Official who fails to report on Election Day, record the substitute’s name, and make notations regarding any unusual situations that may arise. (Form EC-18 is also the form to document the time the polling place was declared open.) The Precinct Leader shall also record in the Precinct Log Book the name of the absent precinct official and the name of the person who filled that vacancy. SOURCE: Law governing 3 GCA § 9117



§ Before the Polls Open

All Precinct Officials shall report on Election Day to their assigned precincts no later than 6:00 a.m. As polls will be open an hour after arrival at the polling place, it is imperative that Precinct Officials work diligently and cooperatively as a team to be ready at 7:00 a.m. when voting officially begins. ú The assigned transport officer or the accompanying Guam Police Officer will hand to each precinct two (2) ballot boxes and a sealed supply box. If the ballot boxes and the sealed supply box are not delivered by 6:30 a.m., a Precinct Official must call Election Headquarters immediately. In this case, Precinct Officials can anticipate a delay in declaring the polling place open and should be prepared to document the reason or cause for any delay.

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A Ballot Box/Supply Box and Ballot Transfer Record (Form EC-16) must accompany ballot boxes to each precinct. The Precinct Leader, or in his or her absence, any of the four precinct clerks, shall immediately conduct an inventory of the number of ballots received and compare the total number counted with the number shown on Form EC-16. If for any reason the numbers do not agree, the official shall show the actual count received on Form EC-16. The Form EC-16 must be returned to the Commission’s voter/ballot clearance officer at the Election Return Center.

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The Commission shall also prepare a Supply Inventory Sheet (Form EC-12) listing materials delivered to each precinct. The Precinct Leader is designated, or, in his or her absence, any of the four precinct clerks, to receive and sign the receipt for the materials sent by the Commission. A Precinct Official shall conduct an inventory of all supplies and materials received. If for any reason the numbers in Form EC-12 differ from the inventory, the precinct board shall show in the Form EC-12 the actual numbers of supplies received. The Form EC-12 shall be submitted to Election Commission staff at the Election Return Center. SOURCE: Rule governing 6 GARR § 1201



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