Facilities and Maintenance Budget Narrative To: From: Re: Date:
Superintendent Connolly and MSAD 60 Board of Directors Kevin Moore Maintenance 20162017 Budget February 11, 2016
Facilities and Maintenance Mission Statement The mission of the department is to provide a safe, healthy environment in which student learning and adult work takes place. Our Facilities and Maintenance staff continually seek to improve those services. We will accomplish our mission by creating an atmosphere that encourages everyone to cooperate and contribute toward healthy, safe learning environments. Section 1 Introduction: Thanks to the continued effort and dedication of our maintenance and custodial staff our facilities continue to offer a safe and healthy learning environment for our district’s students and staff. Facilities oversees nine physical plants of approximately 600,000 square feet of usable space and over 25 acres of athletic fields between Noble Middle and High Schools alone. Our schools also serve as major centers of nonschool community activity. MSAD #60 has three combined facilities positions with RSU #35: Director of Facilities and Maintenance, a halftime electrician, and a halftime general maintenance. The staff includes: 35.4 custodial employees, including an Assistant Facilities Director, 1.6 electricians, and 2 fulltime athletic maintenance employees. Section 2 Highlights of Changes in the Maintenance Budget: The major change in the proposed 20162017 budget is the significant increase in the Capital Improvement Plan (CIP). The 20152016 CIP budget is $182,550. This draft budget moves the CIP to $1,182,677. The priority items in the plan are onetime only expenditures. A major cost is the planned renovation for the original shop wing to Noble Middle School. That area will become STEM programming, a new district Professional Development Center, planning room, District Technology hub and offices, bathrooms, and additional classroom spaces. That project is anticipated to cost $210,000. Many of our schools were constructed in a fouryear timespan, 1986 to 1990: North Berwick Elementary, Knowlton Elementary, Hussey Elementary, and Hanson Elementary second floor addition. The HVAC systems in each of those facilities is in need of upgrade and replacement. North Berwick Elementary was upgraded in 20152016. The Knowlton HVAC system is scheduled for replacement in 20162017 and is projected to cost $354,000. The Hussey and Hanson Schools will be completed in 20172018 and 20182019.
A number of our parking lots require repaving, which has been put off in previous budgets. Hanson Elementary, Lebanon Elementary, and Noble Middle all need to be resurfaced. Additionally, we would plan for future expansion of the Hussey School parking area by contracting the required engineer plans in this budget. The total cost of the paving project is approximately $116,000. The water quality at Hanson Elementary continues to be problematic. In order to meet the minimum requirements for domestic use, the project would require a new filtration, storage tank, and booster pump system. The anticipated cost of this project is $85,000. The Noble High School track resurfacing has been on priority two list for several years. We have previously completed minor repairs to the surface but are no longer able to patch areas. The anticipated cost of that project is $60,000. We are proposing installing generators for standby emergency power at North Berwick Elementary, Hurd Academy, Hussey Elementary, Hanson Elementary Schools. In the event of power outages, the following systems would continue uninterrupted: phone service, boiler operation, coolers and freezers, sewer stations, and private well systems. The anticipated cost of this project is $55,000. A number of our facilities need roofing section redone: Hussey Elementary, North Berwick Elementary, and Lebanon Elementary. The cost of that work is approximately $48,500. Noble High School requires replacement of its cafeteria tables. The current tables have been moved in and out so frequently, and they continue to experience failure due to stress. Thirty new tables will cost $30,000. Noble Middle School third floor is the last area needing asbestos abatement. Also the parking lot lights will be repaired and upgraded (1970 units no replacement parts) to LED lighting. The cost of these two projects is $30,000. The Hussey playground passes inspection annually; however, it will not continue to do so. The anticipated cost of that project is $20,000. Several other projects have smaller costs but together are a substantial cost. The Noble High Lecture Hall electronic upgrades (replace VHS and VGA sound system with HDMI compatible equipment and hardwired podium), Noble High School classroom divider repair and replacement will cost approximately $17,000. Routine maintenance has been separated from the CIP list. Annual costs, such as: cyclical replacement of sinks and vanities, new playground woodchips, school entrance mats, classroom blinds, paint supplies, window screens, and stair treads, must be maintained for safety and aesthetics. The routine maintenance list for 20162017 is $104,674.
Decreases to the Maintenance Budget There are however decreases in many areas such as ● Fuel costs for our maintenance vehicles and equipment $3,000 ● Noble Middle School Renovation bond paid off in 20152016 for a decrease of $48,785 ● #2 heating oil shows a decrease of $64,800 (130,000 gallons) ● Gasoline for equipment and maintenance vehicles $3,000 ● Equipment and computers is a decrease of $22,400 ● Lease payments (i.e., boilers, cafe washing stations, fire doors, smoke alarms, tractor, mower deck, modulars) is a decrease $22,331 Changes in Maintenance Budget Electricity/Telephone Increase of $11,000 Telephone has no increase, but electricity is increased by $11,000 which represents actual use and negotiated contract with Constellation. Supplies There is no increase or decrease in the supply line anticipated. Contracted Services – Increase of $18,256 The increase in this line is due to the number of service contracts with various vendors where the contract price rate increases each year with the life of the contract. Also, there are upgrades that need to be completed throughout the district to maintain code compliance, such as: life safety equipment, elevators, drinking water distribution systems, and all kitchen fire suppression systems. Section 3: Staffing for 20162017 There is no increase or decrease in staff enrollment; however, some positions will be restructured. In the 20152016 budget proposed we added the position of Noble High School head custodian/assistant director of maintenance. After review, we determined that idea was not in the best interest of the facilities department needs, so we reverted back to keeping the high school head custodian a single position and moved the district carpenter into the Assistant Director’s role. This change has been very beneficial during the shared Director position timeframe. Also, the shared groundskeeper position with RSU #35 was eliminated in 2015 and is now a fulltime MSAD 60 position. These changes were made to best serve the facilities and meet district needs with no change to salaries or benefits.
The Director of Facilities and Maintenance position will no longer be split between MSADs #35 and #60. Mr. Moore will be brought back to the district as a fulltime employee and will assume other administrative responsibilities, as yet to be determined. There will be a substantial decrease in the need for Assistant Director overtime. New Positions There is no increase or decrease in staffing enrollment anticipated. Section Four: Staffing and Enrollment Projections School Current 2015/2016 Proposed 2016/2017 Positions North Berwick Primary 3.0 3.0 Mary Hurd 1.0 1.0 Hanson School 2.0 2.0 Lebanon Elementary 2.0 2.0 Hussey 3.5 4.0 Knowlton School 3.5 3.5 Noble Middle School 5.5 5.5 Noble High School 10.0 9.0 District Electrician 1.5 1.5 District Carpenter 1.0 1.0 District Maintenance 1.5 1.5 Groundskeeper 0.5 1.0 Clerical Support 0.4 0.4 Totals 35.4 35.4 Section Five: Percent Increase: 20152016 Operating Budget Total: $4,324,727 20162017 Operating Budget Total: $5,340,518 Increase of $1,015,791 or 23.49% Respectfully Submitted, Kevin Moore Director Facilities and Maintenance
