Human Resources Review of 2012 Changes & Staffing Recommendations for 2013 December 10, 2012
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December 10, 2012
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Staffing Changes for 2013 Recommendation: 1. FINANCE Dept: – Treasury Clerk • Change Temporary F/T to Permanent F/T – Current cost ‐ $49,848
2. FIRE Dept: • Add Part‐Time Fire Administrative Assistant (25 hrs/wk) • Add 10 hours per week for Prevention duties • Increase in budget: $48,865
December 10, 2012
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Treasury Clerk Evolution: 2006‐2011 • AR / AP Clerk Changed to Treasury Clerk • Treasury Clerk Financial Analyst • Financial Analyst – dissolved when Deputy Treasurer position was filled
May 2012 Created:
Temporary F/T Treasury Clerk
Propose to change Temporary F/T to Permanent F/T – Current cost - $49,848
December 10, 2012
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December 10, 2012
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Stats Clearview Township Fire Department ‐ ACTIVITY
Total # of Calls
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2008
2009
2010
2011
2012
586
571
624
580
645
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Education • • • • • •
There are minimum fire prevention programs required for a community under the Fire Protection and Prevention Act. E.g. TAPP C – program working with fire setting children Fire Prevention Week Older Wiser – Fire and home safety for seniors Risk Watch Another school-based program modelled after the highly successful Learn Not to Burn. Risk Watch is much broader in scope, however, teaching children life safety skills to prevent many childhood hazards such as drowning, traffic and bicycle accidents and poisoning, as well as fire and burn prevention
• •
School Lecture Program Station Tours
Clearview Fire Department currently does not meet these minimum requirements. December 10, 2012
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Enforcement • • • •
Development of good building and maintenance practises that are engineered into the Ontario Fire Code and local By‐Laws. Enforced via inspections (Now issue Inspection Orders versus Fire Reports) Judicial action against offenders Fire ‐plan approvals for facilities
Clearview Fire Department: Currently – REACTIVE – inspections conducted upon receipt of complaint only (75 inspections for 2011 and 2012). Recommend PROACTIVE approach. Need to perform routine inspections. Pre-plans – not being completed in a timely manner – lack of resources (18 pre-plans for 2011 and 2012) Judicial action – many days spent at court 2012 – issued 10 Part #1 tickets, 4 part #3 Summons, attended 3 first appearance court dates…….and several more scheduled for 2013 December 10, 2012
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Emergency Response • Responds to : – – – – – –
Fires Medical emergencies Motor vehicle collisions Industrial accidents Hydro One safety incidents Hazardous material spills (part of CBRN County Partnership)
# of Calls 2012 - 645 2011 - 580 2010 - 624 2009 - 571 2011 – 586
Fire Fighter Training : Training is developed and conducted by several Fire Captains and the Deputy Fire Chief.
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Need for additional Resources • Administrative “Fire House” software program administration: (since September 2011) - Volunteer Firefighter database – address, hire date, contact info, emergency contact info – (105 volunteer firefighters) - Training records – dept training and outside agencies - Payroll administration - Fire-fighter extra duties - All Incident calls - data input - Inspection – data input (75 inspections for 2011 and 2012) - Fire prevention activities and reports - Vehicle and equipment inventory recording and testing/maintenance tracking - Bunker gear and PPE inventory recording and testing/maintenance tracking
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Administrative resources required …….continued • • • • • • • • • • • • •
Walk‐in inquiries – greet public ‐ ensure concerns are addressed Answering, screening, documenting and responding to phone calls Draft and compose letters, OFM reports, memos, reports and public notices Assist with typing SOGs and SOPs Aid in writing Inspection Reports – and distribute Receiving, opening and re‐routing mail Arranging appointments, meetings, training and courses Preparing presentation material Invoicing Monthly Officer’s meetings – compile agenda, prepare handouts, recording minutes and distribution Book meeting rooms, ordering refreshments & cleanup Maintaining filing systems Respond to solicitor’s requests for information through research the database and files
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2011 – Summer student (Apr-Aug)
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2012 – Summer Student (Apr – Aug)
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Aug 2012 – present – Finance Clerk: - Volunteer Firefighter database updates - Training records - Payroll administration - Fire-fighter extra duties - All Incident calls - data input (645 incidents for 2012) - Inspection – data input (75 inspections for 2011 and 2012) - Fire prevention activities and reports
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Proposed Solution New Resources: 1 Part‐time Admin Assistant (25 hrs / wk) (Finance assists 8 hours per week)
10 hours per week for Prevention External assistance (e.g. Springwater Officer) Internal Development opportunities ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Total = $48,865 December 10, 2012
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