TA B LE O F C O N TEN TS
S U P P L Y A N D D E L IV E R Y O F W A T E R M E T E R S e c t i o n I . I n v i t a t io n t o B id . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 S e c t io n II. In s t r u c tio n T o B id d e r s ......................................................................... 4 S e c t i o n I I I . B id D a t a S h e e t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . … … … … 3 3 S e c t io n IV . G e n e r a l C o n d itio n s o f C o n t r a c t ....................................................... 3 7 S e c t i o n V . S p e c i a l C o n d it io n s o f C o n t r a c t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 2 S e c t io n V I. S c h e d u le o f R e q u ir e m e n t s ............................................................... 5 8 S e c t io n V II. T e c h n ic a l S p e c ific a t io n s .................................................................. 5 9 S e c t i o n V I I I . B id d in g F o r m s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 2
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S IN IL O A N W A T E R D IS T R IC T B iB ia n a B ld g . E . C a s t r o S t r e e t S in ilo a n , L a g u n a T e le f a x : 0 4 9 - 5 0 1 - 6 6 - 5 6 / 0 4 9 - 5 0 1 - 3 6 - 3 0 IT B N O . 2 0 1 6 - 0 4 - 0 0 4
IN V IT A T IO N T O B ID FO R
S U P P L Y A N D D E L IV E R Y O F W A T E R M E T E R
1.
T h e S in ilo a n W a t e r D is t r ic t (S IW A D I), t h r o u g h it s In t e r n a l C a s h G e n e r a t io n (IC G ) F u n d in t e n d s
to
a p p ly
th e
su m
of O ne
M illio n
Fo u r H u n d re d
F ift y
Th o u sa n d
P eso s
(₱
1 ,4 5 0 ,0 0 0 .0 0 ) b e in g t h e A p p r o v e d B u d g e t f o r t h e C o n t r a c t ( A B C ) t o p a y m e n t s u n d e r t h e c o n t ra c t fo r S u p p ly a n d D e liv e ry o f W a t e r M e t e r . B id s re c e iv e d in e x c e s s o f t h e A B C s h a ll b e a u t o m a t ic a lly r e je c t e d a t b id o p e n in g .
2.
T h e S IW A D I n o w in v it e s b id s fo r S u p p ly a n d D e liv e r y o f W a t e r M e t e r . D e liv e r y o f G o o d s is r e q u i r e d a s s t a t e d i n S e c t i o n V I ( S c h e d u l e o f R e q u ir e m e n t s ) o f t h e b i d d o c u m e n t . B i d d e r s s h o u l d h a v e c o m p l e t e d , w i t h in f i v e ( 5 ) y e a r s f r o m t h e d a t e o f s u b m i s s i o n a n d r e c e i p t o f b id s , a
c o n t ra c t s im ila r t o
th e
P r o je c t e q u iv a le n t t o
a t le a s t 5 0 %
o f th e A B C .
The
d e s c rip t io n o f a n e lig ib le b id d e r is c o n t a in e d in t h e B id d in g D o c u m e n t s , p a rt ic u la rly , in S e c t io n II. In s t r u c t io n s t o B id d e r s .
3.
B id d in g w ill b e c o n d u c t e d t h ro u g h o p e n c o m p e t it iv e b id d in g p ro c e d u re s u s in g a n o n d i s c r e t i o n a r y “ p a s s / f a il” c r i t e r i o n a s s p e c i f ie d i n t h e I m p l e m e n t in g R u l e s a n d R e g u l a t i o n s (IR R ) o f R e p u b lic A c t (R A ) 9 1 8 4 , o t h e r w is e k n o w n a s t h e “ G o v e r n m e n t P r o c u r e m e n t R e fo rm A ct”.
4.
B i d d i n g i s o p e n t o F i l i p in o c i t i z e n s / s o le p r o p r i e t o r s h i p s , o r g a n i z a t i o n s w i t h a t l e a s t s i x t y p e r c e n t ( 6 0 % ) i n t e r e s t o r o u t s t a n d in g c a p i t a l s t o c k b e l o n g in g t o c i t i z e n s o f t h e P h i l ip p in e s , a n d t o c i t i z e n s o r o r g a n iz a t io n s o f a c o u n t r y t h e l a w s o r r e g u l a t i o n s o f w h i c h g r a n t s i m i l a r r i g h t s o r p r i v i l e g e s t o F i l ip in o c i t i z e n s , p u r s u a n t t o R A 5 1 8 3 a n d s u b j e c t t o C o m m o n w e a lt h A ct 1 3 8 .
5.
In t e r e s t e d B id d e r s m a y o b t a in fu r t h e r in fo r m a t io n fr o m
t h e S IW A D I B id s a n d A w a r d s
C o m m i t t e e S e c r e t a r i a t , S I W A D I O f f i c e , a n d i n s p e c t t h e B i d d in g D o c u m e n t s a t t h e a d d r e s s g iv e n b e lo w d u rin g 8 :0 0 a m – 5 :0 0 p m .
6.
O p e n fo r t ra d in g o f o ld b ro n z e c a s in g o f w a t e r m e t e r
7.
A c o m p le t e s e t o f B id d in g D o c u m e n ts m a y b e a c q u ir e d b y in t e r e s t e d B id d e rs fr o m A p r il 6 , 2 0 1 6 t o A p r il 2 7 , 2 0 1 6 fr o m t h e a d d r e s s b e lo w a n d u p o n p a y m e n t o f a n o n r e fu n d a b le fe e fo r t h e B id d in g D o c u m e n ts , p u r su a n t t o t h e la t e s t G u id e lin e s is s u e d b y t h e G P P B , in t h e a m o u n t o f F iv e T h o u s a n d P e s o s (₱ 5 ,0 0 0 .0 0 ).
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I t m a y a l s o b e d o w n l o a d e d f r e e o f c h a r g e f r o m t h e w e b s i t e o f t h e P h i l i p p in e G o v e r n m e n t E le c t ro n ic
P ro cu re m e n t
Syste m
(P h ilG E P S )
p ro v id e d
th a t
B id d e rs
s h a ll
pay
th e
n o n r e f u n d a b l e f e e f o r t h e B i d d in g D o c u m e n t s n o t l a t e r t h a n t h e s u b m is s io n o f t h e i r b i d s .
8.
The
S IW A D I w ill h o ld
a
P re -B id
C o n fe re n ce
on
A p r il 1 2 , 2 0 1 6 (1 : 3 0 P M ), a t S IW A D I
C o n fe r e n c e R o o m , B ib ia n a B ld g . E . C a s t r o S t . S in ilo a n , L a g u n a w h ic h s h a ll b e o p e n o n ly t o a ll in t e r e s t e d p a r t ie s w h o h a v e p u r c h a s e d t h e B id d in g D o c u m e n t s .
9.
B i d s a n d e l i g i b ili t y r e q u ir e m e n t s m u s t b e d e l iv e r e d t o t h e a d d r e s s b e l o w o n o r b e f o r e 2 8 A p r i l 2 0 1 6 ( 1 : 0 0 P . M ) . A l l B i d s m u s t b e a c c o m p a n ie d b y a B i d s e c u r i t y i n t h e f o r m o f c a s h , c e rt ifie d
c h e c k , c a s h ie r ’s c h e c k , b a n k d r a ft / g u a r a n t e e , o r ir r e v o c a b le le t t e r o f c r e d it
e q u iv a le n t t o n o t le s s t h a n 2 % o f A B C , o r s u re t y b o n d (5 % o f A B C ) o r a n y c o m b in a t io n o f t h e fo re g o in g .
10.
L a t e B id s s h a ll n o t b e a c c e p t e d .
O p e n i n g o f b i d s s h a ll b e o n 2 8 A p r i l 2 0 1 6 ( 1 : 3 0 P . M ) . B i d s w i l l b e o p e n e d i n t h e p r e s e n c e o f t h e B id d e rs ’ re p re s e n t a t iv e s w h o c h o o s e t o a t t e n d a t t h e B id d in g R o o m .
11.
T h e S IW A D I r e s e r v e s t h e r ig h t t o a c c e p t o r r e je c t a n y B id , t o a n n u l t h e b id d in g p r o c e s s , a n d t o r e je c t a ll B id s a t a n y t im e p r io r t o c o n t r a c t a w a r d , w it h o u t t h e r e b y in c u r r in g a n y lia b ilit y t o t h e a ffe c t e d B id d e r o r B id d e rs .
12.
F o r fu rt h e r in fo rm a t io n , p le a s e re fe r t o :
B id s a n d A w a rd s C o m m it t e e S e c re t a ria t S in ilo a n W a t e r D is t r ic t (S IW A D I) B ib ia n a B ld g . E . C a s t ro S t . S in ilo a n , L a g u n a E -m a il A d d r e s s : s in ilo a n w d @ y a h o o .c o m T e le p h o n e N u m b e r: 0 4 9 -5 0 1 -3 6 -3 0 F a c s im ile N u m b e r: 0 4 9 -5 0 1 -6 6 -5 6 W e b s it e : w w w .s in ilo a n w a t e r d is t r ic t .c o m
A LFR E D O D . D E LO S SA N T O S B A C C h a irm a n
S IN IL O A N
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S e c t io n II. In s t r u c t io n s t o B id d e r s TA B LE O F C O N TEN TS A .
G e n e ra l .................................................................................................... 6
1.
S c o p e o f B id
… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … 6
2.
So u rce o f Fu n d s
… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … .6
3.
C o rru p t , F ra u d u le n t , C o llu s iv e , a n d C o e rc iv e P ra c t ic e s
4.
C o n flic t o f In t e r e s t
… … … … … … … … … … … … … … … … … … … ..… … … … … … … … … … .8
5.
E lig ib le B id d e rs
… … … … … … … … … … … … … … … … … … … … … ......................... 9
6.
B id d e r ’s R e s p o n s ib ilit ie s
7.
O rig in o f G O O D S
8.
S u b c o n t r a c t s … … … … ..… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … . 1 2
B.
C o n t e n t s o f B id d i n g D o c u m e n t s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2
9.
P re -B id C o n fe re n c e
10.
C la rific a t io n a n d A m e n d m e n t o f B id d in g D o c u m e n t s
C.
P r e p a r a t io n o f B id s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 3
11.
L a n g u a g e o f B id
12.
D o c u m e n t s C o m p r is in g t h e B id : E lig ib ilit y a n d T e c h n ic a l C o m p o n e n t s ......1 4
13.
D o c u m e n t s C o m p ris in g t h e B id : F in a n c ia l C o m p o n e n t
14.
A lt e rn a t iv e B id s
15.
B id P ric e s
16.
B id C u r r e n c ie s … … … … … … … … … … … … … … … … .… … … … … … … … … … … … … … … … … .. 1 8
17.
B id V a lid it y
… … … … … … … … … … … … … … … … … … … .… … … … … … … … … … … … … .. 1 8
18.
B id S e c u rit y
… … … … … … … … … … … … … … … … … … … … .… … … ............................ 1 9
19.
F o rm a t a n d S ig n in g o f B id
20.
S e a lin g a n d M a rk in g o f B id s
D.
S u b m is s io n a n d O p e n i n g o f B id s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 2
21.
D e a d lin e fo r S u b m is s io n o f B id s
22.
L a t e B id s
23.
M o d ific a t io n a n d W it h d r a w a l o f B id s … … … … … … … … … … .… ........................... 2 3
24.
O p e n in g a n d P re lim in a ry E x a m in a t io n o f B id s
E.
E v a lu a t io n a n d C o m p a r is o n o f B id s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 5
25.
P ro c e s s t o b e C o n fid e n t ia l
26.
C la rific a t io n o f B id s
… … … … … … … … … … … … … … … … … … … … … … … … … … … … … .. 2 5
27.
D o m e s t ic P re fe re n c e
… … … … … … … … … … … … … … … … … … … … … … … … … … … … … .. 2 5
28.
D e t a i l e d E v a l u a t i o n a n d C o m p a r is o n o f B i d s … … … … … … … … . . … … … … … … … …
29.
P o s t -Q u a lific a t io n
… … … … … … … … … … … … … … … … … … … … … … … … … … … … … .. 2 7
30.
R e s e rv a t io n C la u s e
… … … … … … … … … … … … … … … … … ..… … … … … … … … … … … … 2 8
F.
A w a rd o f C o n t ra c t .................................................................................. 2 9
31.
C o n tra ct A w a rd
32.
S ig n in g o f t h e C o n t ra c t
S IN IL O A N
… … … … … … ....... 6
… … … … … … … … … … … … … … … … ...… ..................... 1 0
… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … .1 2
… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … .1 2 … … … … … … … … . 13
… … … … … … … … … … … … … … … … … … … … ........................... 1 3
… … … … … ........
15
… … … … … … … … … … … … … … … … .… … … … … … … … … … … … … . 1 6
… … … … … … … … … … … … … … … … … … … ...… ..… … … ........................... 1 6
… … … … … … … … … … … … … … … … … … … … … … … … .. 2 1 … … … … … … … … … … … … … … … … ...… .................... 2 1
… … … … … … … … … … … … ...… … … … … … … … 2 2
… … … … … … … … … … … … … … … … … … … … ...… … … ............................. 2 3
W A T E R D IS T R IC T
… … … … … … … … … … … … . 23
… … … … … … … … … … ..… … … … … … … .................... 2 5
26
… … … … … … … … … … … … … … … … … … … … … … … … … … … … … .. 2 9 … … … … … … … … … … … … … … … … .… … … … … … … … … 3 0
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33.
P e r fo r m a n c e S e c u r it y … … … … … … … … … … … … … … … … ..… … … … … … … … … … … … … 3 1
34.
N o t ic e t o P ro c e e d
… … … … … … … … … … … … … … … … .… … … … … … … … … … … … … . 3 2
35
P ro t e s t M e c h a n is m
… … … … … … … … … … … … … … … … … … … … … … … … … … .… ....... 3 2
S IN IL O A N
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A . G e n e ra l
1.
S c o p e o f B id 1 .1
The
P R O C U R IN G
“ P R O C U R IN G
E N T IT Y
nam ed
in
E N T IT Y ” ) w is h e s t o
th e
BD S
re c e iv e
(h e re in a ft e r re fe rre d
B id s fo r t h e
s u p p ly a n d
to
as
th e
d e liv e ry o f
G O O D S a s d e s c r ib e d in S e c t io n V II. T e c h n ic a l S p e c ific a t io n s (h e r e in a ft e r r e fe r r e d to a s th e “G O O D S ”). 1 .2
T h e n a m e , id e n t ific a t io n , a n d n u m b e r o f lo t s s p e c ific t o t h is b id d in g a re p ro v id e d in t h e B D S . T h e c o n t ra c t in g s t ra t e g y a n d b a s is o f e v a lu a t io n o f lo t s is d e s c rib e d in IT B C la u s e 2 8 .
2.
S o u rc e o f F u n d s T h e P R O C U R IN G
E N T IT Y h a s a b u d g e t o r h a s a p p lie d fo r o r r e c e iv e d fu n d s fr o m
th e
F u n d in g S o u r c e n a m e d in t h e B D S , a n d in t h e a m o u n t in d ic a t e d in t h e B D S . It in t e n d s t o a p p ly p a r t o f t h e fu n d s r e c e iv e d fo r t h e P r o je c t , a s d e fin e d in t h e B D S , t o c o v e r e lig ib le p a ym e n ts u n d e r th e co n tra ct.
3.
C o rru p t, F ra u d u le n t, C o llu s iv e a n d C o e rc iv e P ra c tic e s 3 .1
U n le s s o t h e r w is e s p e c ifie d in t h e B D S , t h e P R O C U R IN G
E N T IT Y a s w e ll a s t h e
b id d e rs a n d s u p p lie rs , s h a ll o b s e rv e t h e h ig h e s t s t a n d a rd o f e t h ic s d u rin g t h e p r o c u r e m e n t a n d e x e c u t io n o f s u c h c o n t r a c t s . In p u r s u a n c e o f t h is p o lic y , t h e P R O C U R IN G E N T IT Y : (a )
d e fin e s , fo r p u rp o s e s o f t h is p ro v is io n , t h e t e rm s s e t fo rt h b e lo w a s fo llo w s : (i)
“ c o rru p t p ra c t ic e ” m e a n s b e h a v io r o n t h e p a rt o f o ffic ia ls in t h e p u b lic o r p riv a t e s e c t o rs b y w h ic h t h e y im p ro p e rly a n d u n la w fu lly e n ric h t h e m s e lv e s , o t h e rs , o r in d u c e o t h e rs t o d o s o , b y m is u s in g t h e p o s it io n in w h ic h t h e y a re p la c e d , a n d in c lu d e s t h e o ffe rin g , g iv in g , re c e iv in g , o r s o lic it in g o f a n y t h in g o f v a lu e t o in flu e n c e t h e a c t io n
of
any
su ch
o ffic ia l
in
th e
p ro cu re m e n t p ro ce ss
o r in
c o n t ra c t e x e c u t io n ; e n t e rin g , o n b e h a lf o f t h e G o v e rn m e n t , in t o any
co n tra ct
or
t ra n s a c t io n
m a n ife s t ly
and
g ro s s ly
d is a d v a n t a g e o u s t o t h e s a m e , w h e t h e r o r n o t t h e p u b lic o ffic e r p ro fit e d
o r w ill p ro fit t h e re b y , a n d
s im ila r a c t s a s p ro v id e d in
R e p u b lic A c t 3 0 1 9 . (ii)
“ fra u d u le n t p ra c t ic e ” m e a n s a m is re p re s e n t a t io n o f fa c t s in o rd e r t o in flu e n c e a p ro c u re m e n t p ro c e s s o r t h e e x e c u t io n o f a c o n t ra c t t o t h e d e t r i m e n t o f t h e P R O C U R I N G E N T I T Y , a n d i n c l u d e s c o l l u s iv e
S IN IL O A N
W A T E R D IS T R IC T
p ra c t ic e s
am ong
d e s ig n e d
to
B id d e rs
e s t a b lis h
B id
(p rio r p ric e s
to
or
a fte r
B id
s u b m is s io n )
a t a rt ific ia l, n o n -c o m p e t it iv e
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le v e ls a n d t o d e p r iv e t h e P R O C U R IN G E N T IT Y o f t h e b e n e fit s o f fre e a n d o p e n c o m p e t it io n . (iii)
“ c o llu s iv e tw o
or
p ra c t ic e s ” m e a n s a s c h e m e o r a rra n g e m e n t b e t w e e n
m o re
B id d e rs , w it h
o r w it h o u t t h e
k n o w le d g e
o f th e
P R O C U R IN G E N T IT Y , d e s ig n e d t o e s t a b lis h b id p r ic e s a t a r t ific ia l, n o n -c o m p e t it iv e le v e ls . (iv )
“ c o e rc iv e
p ra c t ic e s ”
m eans
h a rm in g
or
t h re a t e n in g
to
h a rm ,
d ire c t ly o r in d ire c t ly , p e rs o n s , o r t h e ir p ro p e rt y t o in flu e n c e t h e ir p a rt ic ip a t io n in a p ro c u re m e n t p ro c e s s , o r a ffe c t t h e e x e c u t io n o f a co n tra ct; (v )
“ o b s t ru c t iv e p ra c t ic e ” is (a a )
d e lib e ra t e ly d e s t ro y in g , fa ls ify in g , a lt e rin g o r c o n c e a lin g o f e v id e n c e
m a t e ria l
to
an
a d m in is t ra t iv e
p ro c e e d in g s
or
in v e s t ig a t io n o r m a k in g fa ls e s t a t e m e n t s t o in v e s t ig a t o rs in o r d e r t o m a t e r ia lly im p e d e a n a d m in is t r a tiv e p r o c e e d in g s o r in v e s t ig a t io n
of
th e
P ro c u rin g
E n t it y
or
any
fo re ig n
g o v e r n m e n t / f o r e i g n o i n t e r n a t i o n a l f i n a n c i n g i n s t i t u t io n i n t o a lle g a t io n s
of a
c o rru p t , fra u d u le n t , c o e rc iv e
o r c o llu s iv e
p ra c t ic e ; a n d / o r t h re a t e n in g , h a ra s s in g o r in t im id a t in g a n y p a rt y t o p re v e n t it fro m d is c lo s in g it s k n o w le d g e o f m a t t e rs re le v a n t t o t h e a d m in is t ra t iv e p ro c e e d in g s o r in v e s t ig a t io n o r fro m p u rs u in g s u c h p ro c e e d in g s o r in v e s t ig a t io n ; o r (b b )
a cts
in t e n d e d
in s p e c t io n fo re ig n
to
m a t e ria lly
im p e d e
th e
e x e rc is e
of
th e
a n d a u d it rig h t s o f t h e P ro c u rin g E n t it y o r a n y
g o v e rn m e n t / fo re ig n
or
in t e rn a t io n a l
fin a n c in g
in s t it u t io n h e re in . (b )
w ill
r e je c t
a
p ro p o sa l
fo r
a w a rd
if
it
d e t e rm in e s
th a t
th e
B id d e r
re c o m m e n d e d fo r a w a rd h a s e n g a g e d in a n y o f t h e p ra c t ic e s m e n t io n e d in t h is C la u s e fo r p u rp o s e s o f c o m p e t in g fo r t h e c o n t ra c t . 3 .2
Fu rth e r,
th e
P R O C U R IN G
a d m in is t ra t iv e in d iv id u a ls a n d
E N T IT Y
w ill
seek
to
im p o s e
a n d / o r c rim in a l p e n a lt ie s a v a ila b le o rg a n iz a t io n s d e e m e d
th e
m a x im u m
u n d e r a p p lic a b le
c iv il,
la w s o n
t o b e in v o lv e d in a n y o f t h e p ra c t ic e s
m e n t io n e d in IT B C la u s e 3 .1 ( a ) . 3 .3
F u r t h e r m o r e , t h e F u n d in g S o u r c e a n d t h e P R O C U R IN G E N T IT Y r e s e r v e t h e r ig h t t o in s p e c t a n d a u d it re c o rd s a n d a c c o u n t s o f a b id d e r o r s u p p lie r in t h e b id d in g fo r a n d p e rfo rm a n c e o f a c o n t ra c t t h e m s e lv e s o r t h ro u g h in d e p e n d e n t a u d it o rs a s re fle c t e d in t h e G C C C la u s e 3 .
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4.
C o n flic t o f In t e r e s t 4 .1
A ll B id d e rs fo u n d t o h a v e c o n flic t in g in t e re s t s s h a ll b e d is q u a lifie d t o p a rt ic ip a t e in t h e p r o c u r e m e n t a t h a n d , w it h o u t p r e ju d ic e t o t h e im p o s it io n o f a p p r o p r ia t e a d m in is t r a tiv e , c iv il, a n d c r im in a l s a n c t io n s . A B id d e r m a y b e c o n s id e r e d t o h a v e c o n flic t in g
in t e re s t s
w it h
a n o t h e r B id d e r in
any
o f th e
e ve n ts
d e s c rib e d
in
p a ra g ra p h s (a ) t h ro u g h (c ) b e lo w a n d a g e n e ra l c o n flic t o f in t e re s t in a n y o f t h e c irc u m s t a n c e s s e t o u t in p a ra g ra p h s (d ) t h ro u g h (f) b e lo w : (a)
A B id d e r h a s c o n t ro llin g s h a re h o ld e rs in c o m m o n w it h a n o t h e r B id d e r;
(b )
A B id d e r re c e iv e s o r h a s re c e iv e d a n y d ire c t o r in d ire c t s u b s id y fro m a n y o t h e r B id d e r;
(c)
A B id d e r h a s t h e s a m e le g a l re p re s e n t a t iv e a s t h a t o f a n o t h e r B id d e r fo r p u rp o s e s o f t h is B id ;
(d )
A B id d e r h a s a re la t io n s h ip , d ire c t ly o r t h ro u g h t h ird p a rt ie s , t h a t p u t s t h e m in a p o s it io n t o h a v e a c c e s s t o in fo rm a t io n a b o u t o r in flu e n c e o n t h e B id o f a n o th e r
B id d e r
or
in flu e n c e
th e
d e c is io n s
of
th e
P R O C U R IN G
E N T IT Y
re g a rd in g t h is b id d in g p ro c e s s . T h is w ill in c lu d e a firm o r a n o rg a n iz a t io n w h o le n d s , o r t e m p o ra rily s e c o n d s , it s p e rs o n n e l t o firm s o r o rg a n iz a t io n s w h ic h
a re
e n g a g e d in c o n s u lt in g s e rv ic e s fo r t h e p re p a ra t io n re la t e d t o
p r o c u r e m e n t fo r o r im p le m e n t a t io n o f t h e p r o je c t if t h e p e r s o n n e l w o u ld b e in v o lv e d in a n y c a p a c it y o n t h e s a m e p r o je c t ; (e)
A B id d e r s u b m it s m o re t h a n o n e B id in t h is b id d in g p ro c e s s . H o w e v e r, t h is d o e s n o t lim it t h e p a rt ic ip a t io n o f s u b c o n t r a c t o rs in m o re t h a n o n e B id ; o r
(f)
A B id d e r w h o p a rt ic ip a t e d a s a c o n s u lt a n t in t h e p re p a ra t io n o f t h e d e s ig n o r t e c h n ic a l s p e c ific a t io n s o f t h e G O O D S a n d re la t e d s e rv ic e s t h a t a re t h e s u b je c t o f t h e B id .
4 .2
In a c c o r d a n c e w it h S e c t io n 4 7 o f t h e IR R o f R A 9 1 8 4 , a ll B id d in g D o c u m e n t s s h a ll b e a c c o m p a n ie d b y a s w o rn a ffid a v it o f t h e B id d e r t h a t it is n o t re la t e d t o t h e h e a d o f t h e P R O C U R IN G E N T IT Y , m e m b e r s o f t h e B id s a n d A w a r d s C o m m it t e e (B A C ), m e m b e rs o f t h e T e c h n ic a l W o rk in g G ro u p (T W G ), a n d m e m b e rs o f t h e B A C S e c r e t a r ia t , t h e h e a d o f t h e P r o je c t M a n a g e m e n t O ffic e (P M O ) o r t h e e n d u s e r u n it , a n d t h e p r o je c t c o n s u lt a n t s, b y c o n s a n g u in it y o r a ffin it y u p t o t h e t h ir d c iv il d e g re e .
O n t h e p a rt o f t h e B id d e r, t h is C la u s e s h a ll a p p ly t o t h e fo llo w in g
p e rso n s: (a)
If t h e B id d e r is a n in d iv id u a l o r a s o le p r o p r ie t o r s h ip , t o t h e B id d e r h im s e lf;
(b )
If t h e B id d e r is a p a r t n e r s h ip , t o a ll it s o ffic e r s a n d m e m b e r s ;
(c)
If t h e B id d e r is a c o r p o r a t io n , t o a ll it s o ffic e r s , d ir e c t o r s , a n d c o n t r o llin g s t o c k h o ld e rs ; a n d
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(d )
If t h e B id d e r is a jo in t v e n t u r e (JV ), t h e p r o v is io n s o f it e m s (a ), (b ), o r (c ) o f t h is C la u s e s h a ll c o rre s p o n d in g ly a p p ly t o e a c h o f t h e m e m b e rs o f t h e s a id JV , a s m a y b e a p p ro p ria t e .
R e l a t i o n s h ip o f t h e n a t u r e d e s c r i b e d a b o v e o r f a i l u r e t o c o m p l y w i t h t h i s C l a u s e w ill re s u lt in t h e a u t o m a t ic d is q u a lific a t io n o f a B id d e r.
5.
E lig ib le B id d e rs 5 .1
U n le s s o t h e rw is e in d ic a t e d in t h e B D S , t h e fo llo w in g p e rs o n s s h a ll b e e lig ib le t o p a rt ic ip a t e in t h is B id d in g : (a)
D u ly lic e n s e d F ilip in o c it iz e n s / s o le p ro p rie t o r s h ip s ;
(b )
P a rt n e rs h ip s d u ly o rg a n iz e d u n d e r t h e la w s o f t h e P h ilip p in e s a n d o f w h ic h at
le a s t
s ix t y
p e rce n t (6 0 % ) o f th e
in t e re s t b e lo n g s
to
c it iz e n s
o f th e
P h ilip p in e s ; (c)
C o rp o ra t io n s
d u ly o rg a n iz e d
u n d e r th e
la w s o f t h e
P h ilip p in e s , a n d
of
w h ic h a t le a s t s ix t y p e rc e n t (6 0 % ) o f t h e o u t s t a n d in g c a p it a l s t o c k b e lo n g s t o c it iz e n s o f t h e P h ilip p in e s ; (d )
C o o p e ra t iv e s
d u ly o rg a n iz e d
u n d e r th e
la w s o f t h e
P h ilip p in e s , a n d
of
w h ic h a t le a s t s ix t y p e rc e n t (6 0 % ) b e lo n g s t o c it iz e n s o f t h e P h ilip p in e s ; (e)
U n le s s o t h e r w is e p r o v id e d in t h e B D S , p e r s o n s / e n t itie s fo r m in g t h e m s e lv e s in t o a jo in t v e n t u r e , i.e ., a g r o u p o f t w o (2 ) o r m o r e p e r s o n s / e n t it ie s t h a t in t e n d
to
be
jo in t ly a n d
s e v e ra lly re s p o n s ib le
o r lia b le
fo r a p a rt ic u la r
c o n t r a c t : P r o v id e d , h o w e v e r , t h a t F ilip in o o w n e r s h ip o r in t e r e s t o f t h e jo in t v e n t u re c o n c e rn e d s h a ll b e a t le a s t s ix t y p e rc e n t (6 0 % ). 5 .2
F o re ig n
b id d e rs
m ay
be
e lig ib le
to
p a rt ic ip a t e
w hen
any
of
th e
fo llo w in g
c irc u m s t a n c e s e x is t , a s s p e c ifie d in t h e B D S : (a )
W hen
a
T r e a t y o r In t e r n a t io n a l o r E x e c u t iv e A g r e e m e n t a s p r o v id e d in
S e c t io n 4 o f t h e R A 9 1 8 4 a n d it s IR R a llo w fo r e ig n b id d e r s t o p a r t ic ip a t e ; (b )
C it iz e n s , c o rp o ra t io n s , o r a s s o c ia t io n s o f a
c o u n t ry , in c lu d e d in t h e lis t
is s u e d b y t h e G P P B , t h e la w s o r re g u la t io n s o f w h ic h g ra n t re c ip ro c a l rig h t s o r p riv ile g e s t o c it iz e n s , c o rp o ra t io n s , o r a s s o c ia t io n s o f t h e P h ilip p in e s ; (c)
W hen
th e
G O O DS
so u gh t to
be
p ro cu re d
a re
n o t a v a ila b le
fro m
lo c a l
s u p p lie rs ; o r (d )
W hen
th e re
is a n e e d t o p re v e n t s it u a t io n s t h a t d e fe a t c o m p e t it io n o r
re s t ra in t ra d e .
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5 .3
G O C C s m a y b e e lig ib le t o p a rt ic ip a t e o n ly if t h e y c a n e s t a b lis h t h a t t h e y (a ) a re le g a lly a n d fin a n c ia lly a u t o n o m o u s , (b ) o p e ra t e u n d e r c o m m e rc ia l la w , a n d (c ) a r e n o t d e p e n d e n t a g e n c ie s o f t h e P R O C U R IN G E N T IT Y .
5 .4
U n le s s o t h e rw is e p ro v id e d in t h e B D S , t h e B id d e r m u s t h a v e c o m p le t e d a t le a s t o n e c o n t r a c t s im ila r t o t h e P r o je c t t h e v a lu e o f w h ic h , a d ju s t e d t o c u r r e n t p r ic e s u s in g
th e
N a t io n a l S t a t is t ic s
O ffic e
c o n s u m e r p ric e
in d e x , m u s t b e
a t le a s t
e q u iv a le n t t o a p e rc e n t a g e o f t h e A B C s t a t e d in t h e B D S . F o r t h is p u r p o s e , c o n t r a c t s s im ila r t o t h e P r o je c t s h a ll b e t h o s e d e s c r ib e d in t h e B D S , a n d c o m p le t e d w it h in t h e r e le v a n t p e r io d s t a t e d in t h e In v it a t io n t o B id a n d IT B C la u s e 1 2 .1 ( a ) ( iii) . 5 .5
T h e B id d e r m u s t s u b m it a c o m p u t a t io n o f it s N e t F in a n c ia l C o n t ra c t in g C a p a c it y (N F C C ), w h ic h m u s t b e e q u a l t o t h e A B C t o b e b id , c a lc u la t e d a s fo llo w s : N F C C = [(C u rre n t a s s e t s m in u s c u rre n t lia b ilit ie s ) (K )] m in u s t h e v a lu e o f a ll o u t s t a n d in g
or
u n c o m p le t e d
p o rt io n s
of
th e
p r o je c t s
under
o n g o in g
c o n t ra c t s , in c lu d in g a w a rd e d c o n t ra c t s y e t t o b e s t a rt e d c o in c id in g w it h t h e c o n t r a c t fo r t h is P r o je c t . W h e re : K = 1 0 fo r a c o n t ra c t d u ra t io n o f o n e y e a r o r le s s , 1 5 fo r a c o n t ra c t d u ra t io n o f m o re t h a n o n e y e a r u p t o t w o y e a rs , a n d 2 0 fo r a c o n t ra c t d u ra t io n o f m o re th a n tw o ye a rs. T h e v a lu e s o f t h e B id d e r ’s c u r r e n t a s s e t s a n d c u r r e n t lia b ilitie s s h a ll b e b a s e d o n t h e d a t a s u b m it t e d t o t h e B IR , t h r o u g h it s E le c t r o n ic F ilin g a n d P a y m e n t S y s t e m (E F P S ).
6.
B id d e r’s R e s p o n s ib ilit ie s 6 .1
T h e B id d e r o r it s d u ly a u t h o r iz e d r e p r e s e n t a tiv e s h a ll s u b m it a s w o r n s t a t e m e n t in t h e fo rm
p r e s c r ib e d in S e c t io n V III. B id d in g F o r m s a s r e q u ir e d in IT B C la u s e
1 2 .1 (b ) (iii). 6 .2
T h e B id d e r is re s p o n s ib le fo r t h e fo llo w in g : (a )
H a v in g t a k e n s t e p s t o c a re fu lly e x a m in e a ll o f t h e B id d in g
(b )
H a v in g
a c k n o w le d g e d
a ll
c o n d it io n s , lo c a l
or
D o cu m e n ts;
o t h e rw is e , a ffe c t in g
th e
im p le m e n t a t io n o f t h e c o n t ra c t ; (c)
H a v in g m a d e
an
e s t im a t e
o f t h e fa c ilit ie s a v a ila b le a n d n e e d e d fo r t h e
c o n t ra c t t o b e b id , if a n y ; (d )
H a v in g
c o m p lie d
w it h
it s
re s p o n s ib ilit y
to
in q u ire
or
se cu re
S u p p le m e n t a l/ B id B u lle t in ( s ) a s p r o v id e d u n d e r IT B C la u s e 1 0 .3 .
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(e )
E n s u rin g t h a t it is n o t “ b la c k lis t e d ” o r b a rre d fro m b id d in g b y t h e G O P o r any
of
it s
a g e n c ie s ,
g o v e rn m e n t / fo re ig n
o ffic e s , or
c o rp o ra t io n s ,
in t e rn a t io n a l
or
LG U s,
fin a n c in g
in c lu d in g
fo re ig n
in s t it u t io n
w h o se
b la c k lis t in g ru le s h a v e b e e n re c o g n iz e d b y t h e G P P B ; (f)
E n s u rin g
th a t
e a ch
o f th e
d o cu m e n ts
s u b m it t e d
in
s a t is fa c t io n
o f th e
b id d in g re q u ire m e n t s is a n a u t h e n t ic c o p y o f t h e o rig in a l, c o m p le t e , a n d a ll s t a t e m e n t s a n d in fo rm a t io n p ro v id e d t h e re in a re t ru e a n d c o rre c t ; (g )
A u t h o riz in g t h e
Head
o f th e
P R O C U R IN G
E N T IT Y
o r it s d u ly a u t h o riz e d
re p re s e n t a t iv e / s t o v e rify a ll t h e d o c u m e n t s s u b m it t e d ; (h )
E n s u rin g t h a t t h e s ig n a t o ry is t h e d u ly a u t h o riz e d re p re s e n t a t iv e o f t h e B id d e r, a n d g ra n t e d fu ll p o w e r a n d a u t h o rit y t o d o , e x e c u t e a n d p e rfo rm a n y a n d a ll a c t s n e c e s s a ry a n d / o r t o re p re s e n t t h e B id d e r in t h e b id d in g , w it h t h e d u ly n o t a r iz e d S e c r e t a r y ’s C e r t ific a t e a t t e s t in g t o s u c h fa c t , if t h e B id d e r is a c o r p o r a t io n , p a r t n e r s h ip , c o o p e r a t iv e , o r jo in t v e n t u r e ;
(i)
C o m p ly in g w it h t h e d is c lo s u re p ro v is io n u n d e r S e c t io n 4 7 o f R A 9 1 8 4 in re la t io n t o o t h e r p ro v is io n s o f R A 3 0 1 9 ; a n d
(j)
C o m p ly in g
w it h
e x is t in g
la b o r
la w s
and
sta n d a rd s,
in
th e
ca se
of
p ro c u re m e n t o f s e rv ic e s ; a n d (k )
E n s u rin g t h a t it d id n o t g iv e o r p a y d ire c t ly o r in d ire c t ly , a n y c o m m is s io n , a m o u n t , fe e o r a n y fo rm o f c o n s id e ra t io n , p e c u n i a ry o r o t h e rw is e , t o a n y p e rso n ,
or
o ffic ia l
p e rso n n e l
or
re p re s e n t a t iv e
of
th e
go ve rn m e n t
in
r e la t io n t o a n y p r o c u r e m e n t p r o je c t o r a c t iv it y . F a ilu re t o o b s e rv e a n y o f t h e a b o v e re s p o n s ib ilit ie s s h a ll b e a t t h e ris k o f t h e B id d e r c o n c e rn e d . 6 .3
The
B id d e r
is
e x p e cte d
to
e x a m in e
a ll
in s t ru c t io n s ,
fo rm s ,
te rm s,
and
s p e c ific a t io n s in t h e B id d in g D o c u m e n t s . 6 .4
It s h a ll b e t h e s o le r e s p o n s ib ilit y o f t h e B id d e r t o d e t e r m in e a n d t o s a t is fy it s e lf b y s u c h m e a n s a s it c o n s id e rs n e c e s s a ry o r d e s ira b le a s t o a ll m a t t e rs p e rt a in in g to
th e
co n tra ct to
be
b id , in c lu d in g : (a ) t h e
lo c a t io n
and
th e
n a tu re
o f t h is
P r o je c t ; (b ) c lim a t ic c o n d it io n s ; (c ) t r a n s p o r t a tio n fa c ilit ie s ; a n d (d ) o t h e r fa c t o r s th a t m a y a ffe ct th e
c o s t , d u ra t io n , a n d e x e c u t io n o r im p le m e n t a t io n o f t h is
P r o je c t . 6 .5
T h e P R O C U R I N G E N T I T Y s h a l l n o t a s s u m e a n y r e s p o n s i b il i t y r e g a r d i n g e r r o n e o u s in t e rp re t a t io n s o r c o n c lu s io n s b y t h e p ro s p e c t iv e o r e lig ib le b id d e r o u t o f t h e d a t a fu r n is h e d b y t h e P R O C U R IN G E N T IT Y .
6 .6
T h e B id d e r s h a ll b e a r a ll c o s t s a s s o c ia t e d w it h t h e p re p a ra t io n a n d s u b m iss io n o f h is b id , a n d t h e P R O C U R IN G E N T IT Y w ill in n o c a s e b e r e s p o n s ib le o r lia b le fo r t h o s e c o s t s , re g a rd le s s o f t h e c o n d u c t o r o u t c o m e o f t h e b id d in g p ro c e s s .
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6 .7
B e fo re s u b m it t in g t h e ir b id s , t h e B id d e r is d e e m e d t o h a v e b e c o m e fa m ilia r w it h a ll e x is t in g la w s , d e c re e s , o rd in a n c e s , a c t s a n d re g u la t io n s o f t h e P h ilip p in e s w h ic h m a y a ffe c t t h is P r o je c t in a n y w a y .
6 .8
T h e B id d e r s h o u ld n o t e t h a t t h e P R O C U R IN G E N T IT Y w ill a c c e p t b id s o n ly fr o m t h o s e t h a t h a v e p a id t h e n o n re fu n d a b le fe e fo r t h e B id d in g D o c u m e n t s a t t h e o ffic e in d ic a t e d in t h e In v it a t io n t o B id .
7.
O rig in o f G O O D S U n le s s o t h e rw is e in d ic a t e d in t h e B D S , t h e re is n o re s t ric t io n o n t h e o rig in o f G O O D S o t h e r t h a n t h o s e p ro h ib it e d b y a d e c is io n o f t h e U n it e d N a t io n s S e c u rit y C o u n c il t a k e n u n d e r C h a p t e r V II o f t h e C h a r t e r o f t h e U n it e d N a t io n s , s u b je c t t o IT B C la u s e 2 7 .1 .
8.
S u b c o n tra c ts 8 .1
U n le s s o t h e rw is e s p e c ifie d in t h e B D S , t h e B id d e r m a y s u b c o n t ra c t p o rt io n s o f t h e G O O D S t o a n e x t e n t a s m a y b e a p p ro v e d b y t h e P ro c u rin g E n t it y a n d s t a t e d in t h e B D S . H o w e v e r, s u b c o n t ra c t in g o f a n y p o rt io n s h a ll n o t re lie v e t h e B id d e r fr o m a n y lia b ility o r o b lig a t io n t h a t m a y a r is e fr o m t h e c o n t r a c t fo r t h is P r o je c t .
8 .2
S u b c o n t ra c t o rs m u s t c o m p ly w it h t h e e lig ib ilit y c rit e ria a n d t h e d o c u m e n t a ry r e q u ir e m e n t s s p e c ifie d in t h e B D S . In t h e e v e n t t h a t a n y s u b c o n t r a c t o r is fo u n d b y t h e P ro c u rin g E n t it y t o b e in e lig ib le , t h e s u b c o n t ra c t in g o f s u c h p o rt io n o f t h e G O O D S s h a ll b e d is a llo w e d .
8 .3
T h e B id d e r m a y id e n t ify t h e s u b c o n t ra c t o r t o w h o m a p o rt io n o f t h e G O O D S w ill be
su b co n tra cte d
im p le m e n t a t io n .
at
any
sta ge
of
th e
b id d in g
p ro ce ss
or
d u rin g
co n tra ct
If t h e B id d e r o p t s t o d is c lo s e t h e n a m e o f t h e s u b c o n t r a c t o r
d u rin g b id s u b m is s io n , t h e B id d e r s h a ll in c lu d e t h e re q u ire d d o c u m e n t s a s p a rt o f t h e t e c h n ic a l c o m p o n e n t o f it s b id .
B.
9.
C o n t e n t s o f B id d in g D o c u m e n t s
P re -B id C o n fe re n c e 9 .1
(a ) If s o s p e c ifie d in t h e B D S , a p r e -b id c o n fe r e n c e s h a ll b e h e ld a t t h e v e n u e a n d o n t h e d a t e in d ic a t e d t h e re in , t o c la rify a n d a d d re s s t h e B id d e rs ’ q u e s t io n s o n t h e t e c h n ic a l a n d fin a n c ia l c o m p o n e n t s o f t h is P r o je c t . (b ) T h e p re -b id c o n fe re n c e s h a ll b e h e ld a t le a s t t w e lv e (1 2 ) c a le n d a r d a y s b e fo re the
d e a d lin e
fo r
the
s u b m is s io n
and
re c e ip t
of
b id s . If
the
P ro c u rin g
E n t it y
d e t e rm in e s t h a t , b y re a s o n o f t h e m e t h o d , n a t u re , o r c o m p le x it y o f t h e c o n t ra c t t o b e b id , o r w h e n in t e rn a t io n a l p a rt ic ip a t io n w ill b e m o re a d v a n t a g e o u s t o t h e G O P,
a
lo n g e r
p e rio d
fo r
the
p re p a ra t io n
of
b id s
is
n e ce ssa ry, th e
p re -b id
c o n fe re n c e s h a ll b e h e ld a t le a s t t h irt y (3 0 ) c a le n d a r d a y s b e fo re t h e d e a d lin e fo r t h e s u b m is s io n a n d re c e ip t o f b id s , a s s p e c ifie d in t h e B D S .
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9 .2
B id d e rs a re e n c o u ra g e d t o a t t e n d t h e p re -b id c o n fe re n c e t o e n s u re t h a t t h e y fu lly u n d e r s t a n d t h e P R O C U R IN G E N T IT Y ’s r e q u ir e m e n t s . N o n -a t t e n d a n c e o f t h e B id d e r w ill in n o w a y p r e ju d ic e it s b id ; h o w e v e r , t h e B id d e r is e x p e c t e d t o k n o w t h e c h a n g e s a n d / o r a m e n d m e n t s t o t h e B id d in g D o c u m e n t s d is c u s s e d d u rin g t h e p re -b id c o n fe re n c e .
9 .3
A n y s t a t e m e n t m a d e a t t h e p re -b id c o n fe re n c e s h a ll n o t m o d ify t h e t e rm s o f t h e B id d in g D o c u m e n t s u n le s s s u c h s t a t e m e n t is s p e c ific a lly id e n t ifie d in w rit in g a s a n a m e n d m e n t t h e re t o a n d is s u e d a s a S u p p le m e n t a l/ B id B u lle t in .
10.
C la rific a tio n a n d A m e n d m e n t o f B id d in g D o c u m e n ts 1 0 .1
B id d e rs
w ho
h ave
p u rch a se d
th e
B id d in g
D o cu m e n ts
m ay
re q u e st
for
c la rific a t io n s o n a n y p a rt o f t h e B id d in g D o c u m e n t s fo r a n in t e rp re t a t io n . S u c h re q u e st m u st b e
in
w rit in g a n d
s u b m it t e d
to
t h e P R O C U R IN G
E N T IT Y a t t h e
a d d re s s in d ic a t e d in t h e B D S a t le a s t t e n (1 0 ) c a le n d a r d a y s b e fo re t h e d e a d lin e s e t fo r t h e s u b m is s io n a n d re c e ip t o f b id s . 1 0 .2
S u p p le m e n t a l/ B id
B u lle t in s
m ay
be
is s u e d
upon
th e
P R O C U R IN G
E N T IT Y ’s
in it ia t iv e fo r p u rp o s e s o f c la rify in g o r m o d ify in g a n y p ro v is io n o f t h e B id d in g D o c u m e n t s n o t la t e r t h a n s e v e n (7 ) c a le n d a r d a y s b e fo re t h e d e a d lin e fo r t h e s u b m is s io n a n d re c e ip t o f b id s . A n y m o d ific a t io n t o t h e B id d in g D o c u m e n t s s h a ll b e id e n t ifie d a s a n a m e n d m e n t . 1 0 .3
A n y S u p p le m e n t a l/ B id B u lle t in is s u e d b y t h e B A C s h a ll a ls o b e p o s t e d o n t h e P h ilip p in e w e b s it e
G o ve rn m e n t
of
th e
E le c t ro n ic
P R O C U R IN G
P ro cu re m e n t
E N T IT Y
Syste m
c o n c e rn e d , if
(P h ilG E P S )
a v a ila b le . It
and
s h a ll
be
th e th e
re s p o n s ib ilit y o f a ll B id d e rs w h o s e c u re t h e B id d in g D o c u m e n t s t o in q u ire a n d se cu re
S u p p le m e n t a l/ B id
B u lle t in s t h a t m a y b e is s u e d b y t h e B A C . H o w e v e r,
B id d e rs w h o h a v e s u b m it t e d b id s b e fo re t h e is s u a n c e o f t h e S u p p le m e n t a l/ B id B u lle t in
m u st b e
in fo rm e d
and
a llo w e d
to
m o d ify o r w it h d ra w
t h e ir b id s in
a c c o r d a n c e w it h IT B C la u s e 2 3 .
C. 11.
P re p a ra tio n o f B id s
L a n g u a g e o f B id T h e b id , a s w e ll a s a ll c o rre s p o n d e n c e a n d d o c u m e n t s re la t in g t o t h e b id e x c h a n g e d b y th e
B id d e r
and
th e
P R O C U R IN G
E N T IT Y , s h a ll
be
w rit t e n
in
E n g lis h .
S u p p o rt in g
d o c u m e n t s a n d p rin t e d lit e ra t u re fu rn is h e d b y t h e B id d e r m a y b e in a n o t h e r la n g u a g e p ro v id e d t h e y a re a c c o m p a n ie d b y a n a c c u ra t e t ra n s la t io n in E n g lis h c e rt ifie d b y t h e a p p ro p ria t e
em b assy
or
c o n s u la t e
in
th e
P h ilip p in e s ,
in
w h ic h
ca se
th e
E n g lis h
t ra n s la t io n s h a ll g o v e rn fo r p u rp o s e s o f in t e rp re t a t io n o f t h e b id .
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12.
D o c u m e n ts C o m p ris in g th e B id : E lig ib ility a n d T e c h n ic a l C o m p o n e n ts 1 2 .1
U n le s s
o t h e rw is e
in d ic a t e d
in
th e
B D S, th e
firs t e n v e lo p e
s h a ll c o n t a in
th e
fo llo w in g e lig ib ilit y a n d t e c h n ic a l d o c u m e n t s : (a )
E lig ib ilit y D o c u m e n t s – C la s s “ A ” D o c u m e n t s : (i)
R e g is t ra t io n c e rt ific a t e fro m t h e S e c u rit ie s a n d E x c h a n g e C o m m is s io n (S E C ), D e p a r t m e n t o f T r a d e a n d In d u s t r y (D T I) fo r s o le p r o p r ie t o r s h ip , o r C o o p e r a t i v e D e v e l o p m e n t A u t h o r it y ( C D A ) f o r c o o p e r a t i v e s , o r a n y p ro o f o f s u c h re g is t ra t io n a s s t a t e d in t h e B D S ;
(ii)
M a y o r ’s p e r m it is s u e d b y t h e c it y o r m u n ic ip a lit y w h e r e t h e p r in c ip a l p la c e o f b u s in e s s o f t h e p ro s p e c t iv e b id d e r is lo c a t e d .
(iii)
T a x c le a ra n c e p e r E x e c u t iv e O rd e r N o . 3 9 8 , S e rie s o f 2 0 0 5 , a s fin a lly r e v ie w e d a n d a p p r o v e d b y t h e B IR ;
(iv )
S t a t e m e n t o f t h e p ro s p e c t iv e B id d e r o f a ll it s o n g o in g a n d c o m p le t e d g o v e rn m e n t a n d p riv a t e c o n t ra c t s , in c lu d in g c o n t ra c t s a w a rd e d b u t n o t y e t s t a rt e d , if a n y , w h e t h e r s im ila r o r n o t s im ila r in n a t u re a n d c o m p le x it y t o t h e c o n t ra c t t o b e b id , w it h in t h e re le v a n t p e rio d a s p ro v id e d in t h e B D S ; a n d S t a t e m e n t id e n t ify in g t h e B id d e r ’s s in g le la r g e s t c o m p le t e d c o n t r a c t s im ila r t o t h e c o n t ra c t t o b e b id , e q u iv a le n t t o a t le a s t 5 0 % o f t h e A B C , e x c e p t u n d e r c o n d it io n s p r o v id e d fo r in S e c t io n 2 3 .5 .1 .3 o f t h e IR R , w it h in t h e r e le v a n t p e r io d a s p r o v id e d in t h e B id d in g D o c u m e n t s . T h e s t a t e m e n t s h a ll in c lu d e , fo r e a c h c o n t ra c t , t h e fo llo w in g : (iii.1 )
n a m e o f th e co n tra ct;
(iii.2 )
d a te a n d sta tu s o f th e co n tra ct;
(iii.3 )
k in d s o f G O O D S ;
(iii.4 )
a m o u n t o f c o n t ra c t a n d v a lu e o f o u t s t a n d in g c o n t ra c t s ;
(iii.5 )
d a t e o f d e liv e ry ; a n d
(iii.6 )
end
u s e r ’s
a cce p ta n ce
or
o ffic ia l
re c e ip t (s )
is s u e d
fo r th e
c o n t ra c t , if c o m p le t e d . (v )
A u d it e d fin a n c ia l s t a t e m e n t s , s t a m p e d “ re c e iv e d ” b y t h e B u re a u o f In t e r n a l
Reven u e
in s t it u t io n s , fo r t h e
(B IR )
or
it s
d u ly
a c c re d it e d
and
a u t h o riz e d
p re c e d in g c a le n d a r y e a r, w h ic h s h o u ld n o t b e
e a rlie r t h a n t w o (2 ) y e a rs fro m b id s u b m is s io n ; (v i)
S IN IL O A N
W A T E R D IS T R IC T
N F C C c o m p u t a t io n o r C L C in a c c o r d a n c e w it h IT B C la u s e 5 .5 ;
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C la s s “ B ” D o c u m e n t : (v ii)
If
a p p lic a b le ,
th e
JV A
in
ca se
th e
jo in t
ve n tu re
is
a lre a d y
in
e x is t e n c e , o r d u ly n o t a r iz e d s t a t e m e n t s fr o m a ll t h e p o t e n t ia l jo in t v e n t u re p a rt n e rs s t a t in g t h a t t h e y w ill e n t e r in t o a n d a b id e b y t h e p ro v is io n s o f t h e JV A in t h e in s t a n c e t h a t t h e b id is s u c c e s s fu l. (b )
T e c h n ic a l D o c u m e n t s – (i)
B id
s e c u rit y in
a cco rd a n ce
w it h
IT B
C la u s e
18.
If t h e P R O C U R IN G
E N T IT Y r e q u ir e s t h e B id d e r s t o s u b m it t h e B id S e c u r it y in t h e fo r m o f: (i.1 )
a b a n k d ra ft / g u a ra n t e e o r a n irre v o c a b le le t t e r o f c re d it is s u e d b y a fo re ig n b a n k , it s h a ll b e a c c o m p a n ie d b y a c o n firm a t io n fro m a U n iv e rs a l o r C o m m e rc ia l B a n k ; o r
(i.2 )
a s u re t y b o n d , it s h a ll b e a c c o m p a n ie d b y a c e rt ific a t io n b y t h e In s u r a n c e C o m m is s io n t h a t t h e s u r e t y o r in s u r a n c e c o m p a n y is a u t h o riz e d t o is s u e s u c h in s t ru m e n t s .
(ii)
C o n f o r m i t y w i t h t e c h n i c a l s p e c i f i c a t i o n s , a s e n u m e r a t e d a n d s p e c i f ie d in S e c t io n s V I a n d V II o f t h e B id d in g D o c u m e n t s ;
(iii)
S w o r n s t a t e m e n t in a c c o r d a n c e w it h S e c t io n 2 5 .2 (a ) (IV ) o f t h e IR R o f R A 9 1 8 4 a n d u s in g t h e fo r m p r e s c r ib e d in S e c t io n V III.
13.
D o c u m e n ts C o m p ris in g th e B id : F in a n c ia l C o m p o n e n t 1 3 .1
U n le s s o t h e rw is e s t a t e d
in t h e B D S , t h e fin a n c ia l c o m p o n e n t o f t h e b id s h a ll
c o n t a in t h e fo llo w in g : (a )
F in a n c ia l B id F o rm , w h ic h in c lu d e s b id p ric e s a n d t h e b ill o f q u a n t it ie s a n d t h e a p p lic a b le P ric e S c h e d u le s , in a c c o rd a n c e w it h
IT B C la u s e s 1 5 .1 a n d
1 5 .4 ; (b )
If t h e B id d e r c la im s p r e fe r e n c e a s a D o m e s t ic B id d e r o r D o m e s t ic E n t it y , a c e r t if ic a t io n f r o m t h e D T I, S E C , o r C D A is s u e d in a c c o r d a n c e w it h IT B C la u s e 27; and
(c)
A ny
o t h e r d o c u m e n t re la t e d
to
th e
fin a n c ia l c o m p o n e n t o f t h e
B id
as
s t a t e d in t h e B D S . 1 3 .2
(a )
U n le s s o t h e rw is e s t a t e d in t h e B D S , a ll b id s t h a t e x c e e d t h e A B C s h a ll n o t b e a cce p te d .
(b )
U n le s s o t h e rw is e in d ic a t e d in t h e B D S , fo r fo re ig n -fu n d e d p ro c u re m e n t , a c e ilin g m a y b e a p p lie d t o b id p ric e s p ro v id e d t h e fo llo w in g c o n d it io n s a re m e t: (i)
B id d in g
D o cu m e n ts
a c c e s s ib le w e b s it e .
S IN IL O A N
W A T E R D IS T R IC T
a re
o b t a in a b le
fre e
of
ch a rge
on
a
fre e ly
If p a y m e n t o f B id d in g D o c u m e n t s is r e q u ir e d b y
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t h e p ro c u rin g e n t it y , p a y m e n t c o u ld b e m a d e u p o n t h e s u b m is s io n o f b id s . (ii)
T h e p ro c u rin g e n t it y h a s p ro c e d u re s in p la c e t o e n s u re t h a t t h e A B C is b ased
on
re ce n t
p ro c u rin g
e n t it y
and
and
ris k a n d
s u p e rv is io n
e s t im a t e s th a t
m ade th e
by
th e
re s p o n s ib le
e s t im a t e s
re fle c t
u n it o f t h e th e
q u a lit y ,
in fla t io n a ry fa c t o rs , a s w e ll a s p re v a ilin g
m a rk e t p ric e s , a s s o c ia t e d w it h t h e t y p e s o f w o rk s o r G O O D S t o b e p ro cu re d . (iii)
T h e p ro c u rin g e n t it y h a s t ra in e d c o s t e s t im a t o rs o n e s t im a t in g p ric e s a n d a n a ly z in g b id v a ria n c e s .
(iv )
T h e p ro c u rin g e n t it y h a s e s t a b lis h e d a s y s t e m t o m o n it o r a n d re p o rt b id p r ic e s r e la t iv e t o A B C a n d e n g in e e r ’s / p r o c u r in g e n t it y ’s e s t im a t e .
(v )
T h e p ro c u rin g e n t it y h a s e s t a b lis h e d a s y s t e m t o m o n it o r a n d re p o rt b id
p ric e s
re la t iv e
to
A BC
and
p ro cu rin g
e n t it y ’s
e s t im a t e . T h e
p ro c u rin g e n t it y h a s e s t a b lis h e d a m o n it o rin g a n d e v a lu a t io n s y s t e m fo r c o n t ra c t im p le m e n t a t io n t o p ro v id e a fe e d b a c k o n a c t u a l t o t a l co sts o f G O O D S a n d w o rks .
14.
A lte rn a tiv e B id s A l t e r n a t i v e B i d s s h a l l b e r e j e c t e d . F o r t h i s p u r p o s e , a l t e r n a t iv e b i d i s a n o f f e r m a d e b y a B id d e r in a d d it io n o r a s a s u b s t it u te t o it s o r ig in a l b id w h ic h m a y b e in c lu d e d a s p a r t o f it s o rig in a l b id o r s u b m it t e d s e p a ra t e ly t h e re w it h fo r p u rp o s e s o f b id d in g . A b id w it h o p t io n s is c o n s id e re d
an
a lt e rn a t iv e
b id
re g a rd le s s o f w h e t h e r s a id b id p ro p o s a l is
c o n t a in e d in a s in g le e n v e lo p e o r s u b m it t e d in t w o (2 ) o r m o re s e p a ra t e b id e n v e lo p e s .
15.
B id P ric e s 1 5 .1
The
B id d e r s h a ll c o m p le t e
th e
a p p ro p ria t e
P ric e
S c h e d u le s in c lu d e d
h e re in ,
s t a t in g t h e u n it p ric e s , t o t a l p ric e p e r it e m , t h e t o t a l a m o u n t a n d t h e e x p e c t e d c o u n t r ie s o f o r ig in o f t h e G O O D S t o b e s u p p lie d u n d e r t h is P r o je c t . 1 5 .2
T h e B id d e r s h a ll fill in ra t e s a n d p ric e s fo r a ll it e m s o f t h e G O O D S d e s c rib e d in t h e B ill o f Q u a n t it ie s . B id s n o t a d d re s s in g o r p ro v id in g a ll o f t h e re q u ire d it e m s in t h e B id d in g D o c u m e n t s in c lu d in g , w h e re a p p lic a b le , B ill o f Q u a n t it ie s , s h a ll b e c o n s id e r e d n o n -r e s p o n s iv e a n d , t h u s , a u t o m a t ic a lly d is q u a lifie d . In t h is r e g a r d , w h e re a re q u ire d it e m
is p ro v id e d , b u t n o p ric e is i n d ic a t e d , t h e s a m e s h a ll b e
c o n s id e re d a s n o n -re s p o n s iv e , b u t s p e c ify in g a " 0 " (z e ro ) fo r t h e s a id it e m w o u ld m e a n t h a t it is b e in g o ffe re d fo r fre e t o t h e G o v e rn m e n t . 1 5 .3
T h e t e r m s E x W o r k s (E X W ), C o s t , In s u r a n c e a n d F r e ig h t (C IF ), C o s t a n d In s u r a n c e P a id t o (C IP ), D e liv e r e d D u t y P a id (D D P ), a n d o t h e r t r a d e t e r m s u s e d t o d e s c r ib e t h e o b lig a t io n s o f t h e p a rt ie s , s h a ll b e g o v e rn e d b y t h e ru le s p re s c rib e d in t h e
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c u r r e n t e d it io n o f t h e In t e r n a t io n a l C o m m e r c ia l T e r m s (IN C O T E R M S ) p u b lis h e d b y t h e In t e r n a t io n a l C h a m b e r o f C o m m e r c e , P a r is . 1 5 .4
P ric e s
in d ic a t e d
on
th e
P ric e
S c h e d u le
s h a ll
be
e n te re d
s e p a ra t e ly
in
th e
fo llo w in g m a n n e r: (a )
F o r G O O D S o ffe r e d fr o m w it h in t h e P R O C U R IN G E N T IT Y ’s c o u n t r y : (i)
The
p ric e
of
th e
G O O DS
q u o te d
EXW
(e x
w o rks, e x
fa cto ry , e x
w a r e h o u s e , e x s h o w r o o m , o r o f f - t h e - s h e l f , a s a p p l i c a b l e ) , i n c l u d in g a ll c u s t o m s d u t ie s a n d s a le s a n d o t h e r t a x e s a lre a d y p a id o r p a y a b le : (i.1 )
o n t h e c o m p o n e n t s a n d ra w m a t e ria l u s e d in t h e m a n u fa c t u re o r a s s e m b ly o f G O O D S q u o t e d e x w o rk s o r e x fa c t o ry ; o r
(i.2 )
o n t h e p re v io u s ly im p o rt e d G O O D S o f fo re ig n o rig in q u o t e d e x w a re h o u se ,
ex
sh o w ro o m ,
or
o ff -t h e -s h e lf
and
any
P R O C U R IN G E N T IT Y c o u n t r y s a le s a n d o t h e r t a x e s w h ic h w ill b e p a y a b le o n t h e G O O D S if t h e c o n t ra c t is a w a rd e d . (ii)
T h e p ric e fo r in la n d t ra n s p o rt a t io n , in s u ra n c e , a n d o t h e r lo c a l c o s t s in c id e n t a l t o d e liv e ry o f t h e G O O D S t o t h e ir fin a l d e s t in a t io n .
(iii) (b )
T h e p ric e o f o t h e r (in c id e n t a l) s e rv ic e s , if a n y , lis t e d in t h e B D S .
F o r G O O D S o ffe re d fro m a b ro a d : (i)
U n le s s o t h e rw is e s t a t e d in t h e B D S , t h e p ric e o f t h e G O O D S s h a ll b e q u o te d
DDP
w it h
th e
p la c e
of
d e s t in a t io n
in
th e
P h ilip p in e s
as
s p e c ifie d in t h e B D S . In q u o t in g t h e p r ic e , t h e B id d e r s h a ll b e fr e e t o u s e t r a n s p o r t a tio n t h r o u g h c a r r ie r s r e g is t e r e d in a n y e lig ib le c o u n t r y . S im ila rly , t h e B id d e r m a y o b t a in in s u ra n c e s e rv ic e s fro m a n y e lig ib le so u rce co u n try. (ii) 1 5 .5
T h e p ric e o f o t h e r (in c id e n t a l) s e rv ic e s , if a n y , lis t e d in t h e B D S .
P r ic e s q u o t e d b y t h e B id d e r s h a ll b e fix e d d u r in g t h e B id d e r ’s p e r fo r m a n c e o f t h e c o n t r a c t a n d n o t s u b je c t t o v a r ia t io n o r p r ic e e s c a la t io n o n a n y a c c o u n t . A b id s u b m i t t e d w i t h a n a d j u s t a b le p r i c e q u o t a t i o n s h a l l b e t r e a t e d a s n o n - r e s p o n s i v e a n d s h a ll b e r e je c t e d , p u r s u a n t t o IT B C la u s e 2 4 .
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A ll b id p r ic e s s h a ll b e c o n s id e r e d a s fix e d p r ic e s , a n d t h e r e fo r e n o t s u b je c t t o p ric e
e s c a la t io n
c irc u m s t a n c e s .
d u rin g c o n t ra c t im p le m e n t a t io n , e x c e p t u n d e r e x t ra o rd in a ry E x t ra o rd in a ry
c irc u m s t a n c e s
re fe r
to
e ve n ts
th a t
m ay
be
d e t e r m in e d b y t h e N a t io n a l E c o n o m ic a n d D e v e lo p m e n t A u t h o r ity in a c c o r d a n c e w it h t h e C iv il C o d e o f t h e P h ilip p in e s , a n d u p o n t h e re c o m m e n d a t io n o f t h e P ro c u rin g E n t it y . N e v e rt h e le s s , in c a s e s w h e re t h e c o s t o f t h e a w a rd e d c o n t ra c t is a ffe c t e d b y a n y a p p lic a b le n e w la w s , o rd in a n c e s , re g u la t io n s , o r o t h e r a c t s o f t h e G O P , p r o m u lg a t e d a ft e r t h e d a t e o f b id o p e n in g , a c o n t r a c t p r ic e a d ju s t m e n t s h a ll b e m a d e o r a p p ro p ria t e re lie f s h a ll b e a p p lie d o n a n o lo s s -n o g a in b a s is .
16.
B id C u rre n c ie s 1 6 .1
P ric e s s h a ll b e q u o t e d in t h e fo llo w in g c u rre n c ie s : (a )
F o r G O O D S t h a t t h e B id d e r w ill s u p p ly fro m
w it h in t h e P h ilip p in e s , t h e
p ric e s s h a ll b e q u o t e d in P h ilip p in e P e s o s . (b )
F o r G O O D S t h a t t h e B id d e r w ill s u p p ly f ro m
o u t s id e t h e P h ilip p in e s , t h e
p ric e s m a y b e q u o t e d in t h e c u rre n c y (ie s ) s t a t e d in t h e B D S . H o w e v e r, fo r p u r p o s e s o f b i d e v a l u a t i o n , b i d s d e n o m in a t e d i n f o r e i g n c u r r e n c i e s s h a l l b e c o n v e rt e d t o P h ilip p in e c u rre n c y b a s e d o n t h e e x c h a n g e ra t e a s p u b lis h e d in t h e B S P re fe re n c e ra t e b u lle t in o n t h e d a y o f t h e b id o p e n in g . 1 6 .2
If s o
a llo w e d in a c c o rd a n c e w it h
p u rp o se s
of
b id
e v a lu a t io n
IT B C la u s e 1 6 .1 , t h e P R O C U R IN G
and
c o m p a rin g
th e
b id
p ric e s
E N T IT Y fo r
w ill c o n v e rt t h e
a m o u n t s in v a rio u s c u rre n c ie s in w h ic h t h e b id p ric e is e x p re s s e d t o P h ilip p in e P e s o s a t t h e fo re g o in g e x c h a n g e ra t e s . 1 6 .3
U n le s s o t h e rw is e s p e c ifie d in t h e B D S , p a y m e n t o f t h e c o n t ra c t p ric e s h a ll b e m a d e in P h ilip p in e P e s o s .
17.
B id V a lid ity 1 7 .1
B id s s h a ll re m a in v a lid fo r t h e p e rio d s p e c ifie d in t h e B D S w h ic h s h a ll n o t e x c e e d o n e h u n d re d t w e n t y (1 2 0 ) c a le n d a r d a y s fro m t h e d a t e o f t h e o p e n in g o f b id s .
1 7 .2
In e x c e p t io n a l c ir c u m s t a n c e s , p r io r t o t h e e x p ir a t io n o f t h e B id v a lid it y p e r io d , t h e P R O C U R IN G E N T IT Y m a y r e q u e s t B id d e r s t o e x t e n d t h e p e r io d o f v a lid it y o f t h e ir b id s . T h e
re q u e st a n d
th e
re s p o n s e s s h a ll b e m a d e in w rit in g . T h e b id
s e c u r it y d e s c r ib e d in IT B C la u s e 1 8 s h o u ld a ls o b e e x t e n d e d c o r r e s p o n d in g t o , a t le a s t , t h e e x t e n s io n o f t h e b id v a lid it y p e rio d . A B id d e r m a y re fu s e t h e re q u e s t w it h o u t fo rfe it in g it s b id s e c u rit y , b u t h is b id s h a ll n o lo n g e r b e c o n s id e re d fo r fu rth e r
e v a lu a t io n
and
a w a rd . A
B id d e r
g ra n t in g
th e
re q u e s t s h a ll n o t b e
re q u ire d o r p e rm it t e d t o m o d ify it s b id .
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18.
B id S e c u rity 1 8 .1
The
p ro c u rin g e n t it y s h a ll p re s c rib e
s e c u rit y
t h a t b id d e rs
m ay
o p t to
in
th e
B D S th e
u s e , w h ic h
a c c e p t a b le
s h a ll in c lu d e
fo rm s o f b id
th e
B id
S e c u rin g
D e c la ra t io n a n d a t le a s t o n e (1 ) o t h e r fo rm , t h e a m o u n t o f w h ic h s h a ll b e e q u a l t o a p e rc e n t a g e o f t h e A B C in a c c o rd a n c e w it h t h e fo llo w in g s c h e d u le : A m o u n t o f B id S e c u rit y F o rm o f B id S e c u rit y (E q u a l to P e rce n ta g e o f th e A B C ) (a ) C a s h o r c a s h ie r ’s / m a n a g e r ’s c h e c k is s u e d
by
a
U n iv e rs a l
or
C o m m e rc ia l B a n k ; (b ) B a n k
d ra ft/ g u a ra n te e
irre v o c a b le
or
le t t e r o f c re d it is s u e d
T w o p e rce n t (2 % )
b y a U n iv e rs a l o r C o m m e rc ia l B a n k : P ro v id e d , h o w e v e r, t h a t it s h a ll b e c o n firm e d U n iv e rs a l
or
a u t h e n t ic a t e d
by
a
o r C o m m e rc ia l B a n k , if
is s u e d b y a fo re ig n b a n k . (c)
S u re t y b o n d c a lla b le u p o n d e m a n d is s u e d
by
co m p a n y
a
su re ty
d u ly
In s u r a n c e
or
in s u ra n c e
c e rt ifie d C o m m is s io n
by
th e
F iv e p e rc e n t (5 % )
as
a u t h o riz e d t o is s u e s u c h s e c u rit y . (d ) A n y c o m b in a t io n
o f t h e It e m s (a )
a n d (c) a b o v e .
P r o p o r t io n a te t o s h a r e o f fo r m w it h re s p e c t t o t o t a l a m o u n t o f s e c u rit y
(e ) B id S e c u rin g D e c la ra t io n
F o r b id d in g s
co n d u cte d
by
N o p e rc e n t a g e re q u ire d
LG U s, th e
p ro c u rin g e n t it y m a y a ls o
re q u ire
th e
b id d e r s t o s u b m it b id s e c u r it ie s in t h e fo r m o f c a s h ie r ’s / m a n a g e r ’s c h e c k , b a n k d ra ft / g u a ra n t e e , o r irre v o c a b le le t t e r o f c re d it fro m o t h e r b a n k s c e rt ifie d b y t h e B S P a s a u t h o riz e d t o is s u e s u c h fin a n c ia l s t a t e m e n t . T h e B id S e c u rin g D e c la ra t io n m e n t io n e d a b o v e is a n u n d e rt a k in g w h ic h s t a t e s , a m o n g o t h e rs , t h a t t h e b id d e r s h a ll e n t e r in t o c o n t ra c t w it h t h e p ro c u rin g e n t it y and
fu rn is h
th e
p e rfo rm a n ce
s e c u rit y
re q u ire d
u n d e r IT B
C la u s e
3 3 .2 , fr o m
re c e ip t o f t h e N o t ic e o f A w a rd , a n d c o m m it t in g t o p a y t h e c o rre s p o n d in g fin e , a n d b e s u s p e n d e d fo r a p e rio d o f t im e fro m b e in g q u a lifie d t o p a rt ic ip a t e in a n y p ro c u r e m e n t a c t iv it y in t h e e v e n t it v io la t e s a n y o f t h e c o n d it io n s s t a t e d t h e re in a s p ro v id e d in t h e g u id e lin e s is s u e d b y t h e G P P B .
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1 8 .2
T h e b id s e c u rit y s h o u ld b e v a lid fo r t h e p e rio d s p e c ifie d in t h e B D S . A n y b id n o t a c c o m p a n ie d b y a n a c c e p t a b le b id s e c u r it y s h a ll b e r e je c t e d b y t h e P R O C U R IN G E N T IT Y a s n o n -r e s p o n s iv e .
1 8 .3
N o
b id
s e c u rit ie s s h a ll b e re t u rn e d t o b id d e rs a ft e r t h e o p e n in g o f b id s a n d
b e fo re
co n tra ct
s ig n in g ,
e x ce p t
to
th o se
th a t
fa ile d
or
d e c la re d
as
p o st -
d is q u a lifie d , u p o n s u b m is s io n o f a w rit t e n w a iv e r o f t h e ir rig h t t o file a m o t io n fo r re c o n s id e ra t io n
a n d / o r p ro te st.
W it h o u t p r e ju d ic e
on
it s fo rfe it u re , b id
s e c u rit ie s s h a ll b e re t u rn e d o n ly a ft e r t h e b id d e r w it h t h e L o w e s t C a lc u la t e d a n d R e s p o n s iv e B id h a s s ig n e d t h e c o n t ra c t a n d fu rn is h e d t h e p e rfo rm a n c e s e c u rit y , b u t in
no
ca se
la t e r t h a n
th e
e x p ira t io n
o f th e
b id
s e c u rit y v a lid it y p e rio d
in d ic a t e d in t h e IT B C la u s e 1 8 .2 . 1 8 .4
U p o n s ig n in g a n d e x e c u t io n o f t h e c o n t r a c t p u r s u a n t t o IT B C la u s e 3 2 , a n d t h e p o s t in g o f t h e p e r f o r m a n c e s e c u r it y p u r s u a n t t o IT B C la u s e 3 3 , t h e s u c c e s s f u l B id d e r ’s b id s e c u r it y w il l b e d is c h a r g e d , b u t in n o c a s e la t e r t h a n t h e b id s e c u r it y v a lid it y p e r io d a s in d ic a t e d in t h e IT B C la u s e 1 8 .2 .
1 8 .5
T h e b id s e c u rit y m a y b e fo rfe it e d : (a )
if a B id d e r: (i)
w it h d r a w s it s b id d u r in g t h e p e r io d o f b id v a lid it y s p e c ifie d in IT B C la u s e 1 7 ;
(ii)
d o e s n o t a cce p t th e
c o rre c t io n
o f e rro rs p u rsu a n t to
IT B C la u s e
2 8 .3 (b ); (iii)
fa ils t o s u b m it t h e re q u ire m e n t s w it h in t h e p re s c rib e d p e rio d o r a f in d in g a g a in s t t h e ir v e r a c it y a s s t a t e d in IT B C la u s e 2 9 .2 ;
(iv )
s u b m is s io n o f e lig ib ilit y re q u ire m e n t s c o n t a in in g fa ls e in fo r m a t io n o r fa ls ifie d d o c u m e n t s ;
(v )
s u b m is s io n
of
b id s
th a t
c o n t a in
fa ls e
in fo rm a t io n
or
fa ls ifie d
d o c u m e n t s , o r t h e c o n c e a lm e n t o f s u c h in fo rm a t io n in t h e b id s in o rd e r t o in flu e n c e t h e o u t c o m e o f e lig ib ilit y s c re e n in g o r a n y o t h e r s t a g e o f t h e p u b lic b id d in g ; (v i)
a llo w in g t h e u s e o f o n e ’s n a m e , o r u s in g t h e n a m e o f a n o t h e r fo r p u rp o s e s o f p u b lic b id d in g ;
(v ii)
w it h d ra w a l o f a b id , o r re fu s a l t o a c c e p t a n a w a rd , o r e n t e r in t o c o n t r a c t w it h t h e G o v e r n m e n t w it h o u t ju s t ifia b le c a u s e , a ft e r t h e B id d e r
had
been
a d ju d g e d
as
h a v in g
s u b m it t e d
th e
Lo w e st
C a lc u la t e d a n d R e s p o n s iv e B id ; (v iii)
re fu s a l o r fa ilu re t o p o s t t h e re q u ire d p e rfo rm a n c e s e c u rit y w it h in t h e p re s c rib e d t im e ;
S IN IL O A N
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(ix )
re fu s a l
to
c la rify
or
v a lid a t e
in
w rit in g
it s
b id
d u rin g
p o st-
q u a lific a t io n w it h in a p e rio d o f s e v e n (7 ) c a l e n d a r d a y s fro m re c e ip t o f t h e re q u e s t fo r c la rific a t io n ; (x )
any
d o cu m e n te d
a tte m p t
by
a
b id d e r t o
u n d u ly
in flu e n c e
th e
o u t c o m e o f t h e b id d in g in h is fa v o r; (x i)
fa ilu r e o f t h e p o t e n t ia l jo in t v e n t u r e p a r t n e r s t o e n t e r in t o t h e jo in t v e n t u re a ft e r t h e b id is d e c la re d s u c c e s s fu l; o r
(x ii)
a ll o t h e r a c t s t h a t t e n d t o d e fe a t t h e p u rp o s e o f t h e c o m p e t it iv e b id d in g , s u c h a s h a b it u a lly w it h d ra w in g fro m la t e
b id d in g , s u b m it t in g
B id s o r p a t e n t ly in s u ffic ie n t b id , fo r a t le a s t t h re e (3 ) t im e s
w it h in a y e a r, e x c e p t fo r v a lid re a s o n s . (b )
if t h e s u c c e s s fu l B id d e r: (i)
f a ils t o s ig n t h e c o n t r a c t in a c c o r d a n c e w it h IT B C la u s e 3 2 ; o r
(ii)
f a ils t o f u r n is h p e r f o r m a n c e s e c u r it y in a c c o r d a n c e w it h IT B C la u s e 33.
19.
F o rm a t a n d S ig n in g o f B id 1 9 .1
B id d e rs s h a ll s u b m it t h e ir b id s t h ro u g h
t h e ir d u ly a u t h o riz e d re p re s e n t a t iv e
u s in g t h e a p p r o p r ia te fo r m s p r o v id e d in S e c t io n V III. B id d in g F o r m s o n o r b e fo r e th e
d e a d lin e
s p e c ifie d
in
th e
IT B
C la u s e
21
in
tw o
(2 ) s e p a ra te
s e a le d
b id
e n v e lo p e s , a n d w h ic h s h a ll b e s u b m it t e d s im u lt a n e o u s ly . T h e firs t s h a ll c o n t a in t h e t e c h n ic a l c o m p o n e n t o f t h e b id , in c lu d in g t h e e lig ib ilit y re q u ire m e n t s u n d e r IT B C la u s e 1 2 .1 , a n d t h e s e c o n d s h a ll c o n t a in t h e f in a n c ia l c o m p o n e n t o f t h e b id . 1 9 .2
Fo rm s
as
m e n t io n e d
in
IT B
C la u s e
1 9 .1
m u st
be
c o m p le t e d
w it h o u t
any
a lt e ra t io n s t o t h e ir fo rm a t , a n d n o s u b s t it u t e fo rm s h a ll b e a c c e p t e d . A ll b la n k s p a c e s s h a ll b e fille d in w it h t h e in fo rm a t io n re q u e s t e d . 1 9 .3
T h e B id d e r s h a ll p re p a re a n d s u b m it a n o rig in a l o f t h e firs t a n d s e c o n d e n v e lo p e s a s d e s c r ib e d in IT B C la u s e s 1 2 a n d 1 3 . In t h e e v e n t o f a n y d is c r e p a n c y b e t w e e n t h e o rig in a l a n d t h e c o p ie s , t h e o rig in a l s h a ll p re v a il.
1 9 .4
T h e b id , e x c e p t fo r u n a m e n d e d p r in te d lit e r a tu r e , s h a ll b e s ig n e d , a n d e a c h a n d e v e ry p a g e t h e re o f s h a ll b e in it ia le d , b y t h e d u ly a u t h o riz e d re p re s e n t a t iv e / s o f t h e B id d e r.
1 9 .5
A n y in t e r lin e a tio n s , e r a s u r e s , o r o v e r w r it in g s h a ll b e v a lid o n ly if t h e y a r e s ig n e d o r in it ia le d b y t h e d u ly a u t h o riz e d re p re s e n t a t iv e / s o f t h e B id d e r.
20.
S e a lin g a n d M a rk in g o f B id s 2 0 .1
B id d e rs s h a ll e n c lo s e t h e ir o rig in a l e lig ib ilit y a n d t e c h n ic a l d o c u m e n t s d e s c rib e d in
S IN IL O A N
IT B
C la u s e
W A T E R D IS T R IC T
12
in
one
s e a le d
e n v e lo p e
m a rke d
“ O R IG IN A L
-
T E C H N IC A L
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C O M P O N E N T ” , a n d t h e o rig in a l o f t h e ir fin a n c ia l c o m p o n e n t in a n o t h e r s e a le d e n v e lo p e m a r k e d “ O R IG IN A L - F IN A N C IA L C O M P O N E N T ” , s e a lin g t h e m a ll in a n o u t e r e n v e lo p e m a r k e d “ O R IG IN A L B ID ” . 2 0 .2
E a ch
co p y
o f th e
firs t a n d
se co n d
e n v e lo p e s
s h a ll b e
s im ila rly
s e a le d
d u ly
m a r k in g t h e in n e r e n v e lo p e s a s “ C O P Y N O . _ _ _ - T E C H N IC A L C O M P O N E N T ” a n d “ C O P Y N O . _ _ _ – F IN A N C IA L C O M P O N E N T ” a n d t h e o u t e r e n v e lo p e a s “ C O P Y N O . 1 ” , re s p e c t iv e ly .
T h e s e e n v e lo p e s c o n t a in in g t h e o rig in a l a n d t h e c o p ie s
s h a ll t h e n b e e n c lo s e d in o n e s in g le e n v e lo p e . 2 0 .3
T h e o rig in a l a n d t h e n u m b e r o f c o p ie s o f t h e B id a s in d ic a t e d in t h e B D S s h a ll b e t y p e d o r w rit t e n in in d e lib le in k a n d s h a ll b e s ig n e d b y t h e b id d e r o r it s d u ly a u t h o riz e d re p re s e n t a t iv e / s .
2 0 .4
A ll e n v e lo p e s s h a ll: (a )
c o n t a in t h e n a m e o f t h e c o n t ra c t t o b e b id in c a p it a l le t t e rs ;
(b )
b e a r t h e n a m e a n d a d d re s s o f t h e B id d e r in c a p it a l le t t e rs ;
(c)
be
a d d re sse d
to
th e
P R O C U R IN G
E N T IT Y ’s B A C
in
a cco rd a n ce
w it h
IT B
C la u s e 1 .1 ; (d )
b e a r t h e s p e c if ic id e n t if ic a t io n o f t h is b id d in g p r o c e s s in d ic a t e d in t h e IT B C la u s e 1 .2 ; a n d
(e )
bear
a
w a rn in g
“D O
N O T
O PEN
B E FO R E … ” th e
d a te
and
t im e
fo r th e
o p e n in g o f b id s , in a c c o r d a n c e w it h IT B C la u s e 2 1 . 2 0 .5
If b id s
a re
n o t s e a le d
and
m a rke d
a s re q u ire d , t h e
P R O C U R IN G
E N T IT Y
w ill
a s s u m e n o r e s p o n s i b i li t y f o r t h e m i s p l a c e m e n t o r p r e m a t u r e o p e n i n g o f t h e b i d .
D . 21.
S u b m is s io n a n d O p e n in g o f B id s
D e a d lin e fo r S u b m is s io n o f B id s B id s m u s t b e r e c e iv e d b y t h e P R O C U R IN G E N T IT Y ’s B A C a t t h e a d d r e s s a n d o n o r b e fo r e t h e d a t e a n d t im e in d ic a t e d in t h e B D S .
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22.
L a te B id s A n y b id s u b m it t e d a ft e r t h e d e a d lin e fo r s u b m is s io n a n d re c e ip t o f b id s p re s c rib e d b y t h e P R O C U R IN G E N T IT Y , p u r s u a n t t o IT B C la u s e 2 1 , s h a ll b e d e c la r e d “ L a t e ” a n d s h a ll n o t b e a c c e p t e d b y t h e P R O C U R IN G E N T IT Y .
23.
M o d ific a tio n a n d W ith d ra w a l o f B id s 2 3 .1
T h e B id d e r m a y m o d ify it s b id a ft e r it h a s b e e n s u b m it t e d ; p ro v id e d t h a t t h e m o d ific a t io n
is
re c e iv e d
by
th e
P R O C U R IN G
E N T IT Y
p rio r
to
th e
d e a d lin e
p re s c rib e d fo r s u b m is s io n a n d re c e ip t o f b id s . T h e B id d e r s h a ll n o t b e a llo w e d t o re t rie v e
it s o rig in a l b id , b u t s h a ll b e
s e a le d , p ro p e rly
id e n t ifie d , lin k e d
to
a llo w e d
to
s u b m it a n o t h e r b id e q u a lly
it s o rig in a l b id
m a rke d
a s “ T E C H N IC A L
M O D IF IC A T IO N ” o r “ F IN A N C IA L M O D IF IC A T IO N ” a n d s t a m p e d “ r e c e iv e d ” b y t h e B A C . B id
m o d ific a t io n s
re c e iv e d
a fte r th e
a p p lic a b le
d e a d lin e
s h a ll n o t b e
c o n s id e re d a n d s h a ll b e re t u rn e d t o t h e B id d e r u n o p e n e d . 2 3 .2
A B id d e r m a y , t h ro u g h a L e t t e r o f W it h d ra w a l, w it h d ra w it s b id a ft e r it h a s b e e n s u b m it t e d ,
fo r
W it h d ra w a l
is
v a lid
and
re c e iv e d
by
ju s t ifia b le th e
re a so n ;
P R O C U R IN G
p ro v id e d E N T IT Y
th a t
p rio r
to
th e th e
Le tte r
of
d e a d lin e
p re s c rib e d fo r s u b m is s io n a n d re c e ip t o f b id s . 2 3 .3
B id s re q u e s t e d
to
be
w it h d ra w n in a c c o rd a n c e w it h
IT B C la u s e 2 3 .1 s h a ll b e
re t u rn e d u n o p e n e d t o t h e B id d e rs . A B id d e r m a y a ls o e x p re s s it s in t e n t io n n o t t o p a rt ic ip a t e in t h e b id d in g t h ro u g h a le t t e r w h ic h s h o u ld re a c h a n d b e s t a m p e d b y t h e B A C b e fo re t h e d e a d lin e fo r s u b m is s io n a n d re c e ip t o f b id s . A B id d e r t h a t w it h d ra w s
it s
b id
s h a ll n o t b e
p e rm it t e d
to
s u b m it a n o t h e r b id , d ire c t ly o r
in d ire c t ly , fo r t h e s a m e c o n t ra c t . 2 3 .4
N o b id m a y b e m o d ifie d a ft e r t h e d e a d lin e fo r s u b m is s io n o f b id s . N o b id m a y b e w it h d ra w n in t h e in t e rv a l b e t w e e n t h e d e a d lin e fo r s u b m is s io n o f b id s a n d t h e e x p ira t io n o f t h e p e rio d o f b id v a lid it y s p e c ifie d b y t h e B id d e r o n t h e F i n a n c ia l B id F o rm . W it h d ra w a l o f a b id d u rin g t h is in t e rv a l s h a ll re s u lt in t h e fo rfe it u re o f th e
B id d e r ’s b id s e c u r it y , p u r s u a n t t o
IT B C la u s e 1 8 .5 , a n d t h e im p o s it io n o f
a d m in is t r a tiv e , c iv il a n d c r im in a l s a n c t io n s a s p r e s c r ib e d b y R .A . 9 1 8 4 a n d it s IR R .
24.
O p e n in g a n d P re lim in a ry E x a m in a tio n o f B id s 2 4 .1
T h e B A C s h a ll o p e n t h e firs t b id e n v e lo p e s o f B id d e rs in p u b lic a s s p e c ifie d in t h e B D S t o d e t e r m in e e a c h B id d e r ’s c o m p lia n c e w it h t h e d o c u m e n t s p r e s c r ib e d in IT B C la u s e 1 2 . F o r t h is p u r p o s e , t h e B A C s h a ll c h e c k t h e s u b m it t e d d o c u m e n t s o f e a c h b id d e r a g a in s t a c h e c k lis t o f re q u ire d d o c u m e n t s t o a s c e rt a in if t h e y a re a ll p r e s e n t , u s in g a n o n -d is c r e t io n a r y “ p a s s / fa il” c r it e r io n . If a b id d e r s u b m it s t h e r e q u ir e d d o c u m e n t , it s h a ll b e r a t e d “ p a s s e d ” fo r t h a t p a r t ic u la r r e q u ir e m e n t . In
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t h is
re g a rd , b id s
t h a t fa il t o
in c lu d e
a n y re q u ire m e n t o r a re
in c o m p le t e
or
p a t e n t ly in s u ffic ie n t s h a ll b e c o n s id e re d a s “ fa ile d ” . O t h e rw is e , t h e B A C s h a ll ra t e t h e s a id firs t b id e n v e lo p e a s “ p a s s e d ” . 2 4 .2
U n le s s
o t h e rw is e
s p e c ifie d
in
th e
BD S,
im m e d ia t e ly
a fte r
d e t e rm in in g
c o m p lia n c e w it h t h e re q u ire m e n t s in t h e firs t e n v e lo p e , t h e B A C s h a ll fo rt h w it h o p e n t h e s e c o n d b id e n v e lo p e o f e a c h re m a in in g e lig ib le b id d e r w h o s e firs t b id e n v e lo p e w a s ra t e d “ p a s s e d ” . T h e s e c o n d e n v e lo p e o f e a c h c o m p ly in g b id d e r s h a ll b e o p e n e d w it h in t h e s a m e d a y . In c a s e o n e o r m o r e o f t h e r e q u ir e m e n t s in th e
se co n d
e n v e lo p e
of a
in s u ffic ie n t , a n d / o r if t h e
p a rt ic u la r b id s u b m it t e d
is
m is s in g , in c o m p le t e
t o t a l b id
p ric e
e x ce e d s th e
o r p a t e n t ly A BC
u n le s s
o t h e r w is e p r o v i d e d in t h e IT B C la u s e 1 3 .2 , t h e B A C s h a ll r a t e t h e b id c o n c e r n e d a s “ fa ile d ” . O n ly b id s t h a t a re d e t e rm in e d t o c o n t a in a ll t h e b id re q u ire m e n t s fo r b o t h c o m p o n e n t s s h a ll b e ra t e d “ p a s s e d ” a n d s h a ll im m e d ia t e ly b e c o n s id e re d fo r e v a lu a t io n a n d c o m p a ris o n . 2 4 .3
L e t t e rs o f w it h d ra w a l s h a ll b e re a d o u t a n d re c o rd e d d u rin g b id o p e n in g , a n d t h e e n v e lo p e c o n t a in in g t h e c o rre s p o n d in g w it h d ra w n b id s h a ll b e re t u rn e d t o t h e B id d e r u n o p e n e d . If t h e w it h d r a w in g B id d e r ’s r e p r e s e n t a t iv e is in a t t e n d a n c e , t h e o rig in a l b id a n d a ll c o p ie s t h e re o f s h a ll b e re t u rn e d t o t h e re p re s e n t a t iv e d u r in g t h e b id o p e n in g . If t h e r e p r e s e n t a t iv e is n o t in a t t e n d a n c e , t h e b id s h a ll b e re t u rn e d u n o p e n e d b y re g is t e re d m a il. T h e B id d e r m a y w it h d ra w it s b id p rio r to
th e
d e a d lin e
fo r th e
s u b m is s io n
and
re c e ip t o f b id s , p ro v id e d
th a t th e
c o r r e s p o n d in g L e t t e r o f W it h d r a w a l c o n t a in s a v a lid a u t h o r iz a tio n r e q u e s t in g fo r s u c h w it h d r a w a l, s u b je c t t o a p p r o p r ia t e a d m in is t r a t iv e s a n c t io n s . 2 4 .4
If a B id d e r h a s p r e v io u s ly s e c u r e d a c e r t ific a t io n fr o m t h e P R O C U R IN G E N T IT Y t o th e
e ffe c t t h a t it h a s p re v io u s ly s u b m it t e d
th e
a b o v e -e n u m e ra te d
C la s s “ A ”
D o c u m e n t s , t h e s a id c e rt ific a t io n m a y b e s u b m it t e d in lie u o f t h e re q u ire m e n t s e n u m e r a t e d in IT B C la u s e 1 2 .1 ( a ) , it e m s ( i) t o ( v ) . 2 4 .5
In t h e c a s e o f a n e lig ib le f o r e ig n B id d e r a s d e s c r ib e d in IT B C la u s e 5 , t h e C la s s “ A ” D o cu m e n ts
d e s c rib e d
in
IT B
C la u s e
1 2 .1 (a )
m ay
be
s u b s t it u t e d
w it h
th e
a p p ro p ria t e e q u iv a le n t d o c u m e n t s , if a n y , is s u e d b y t h e c o u n t ry o f t h e B id d e r co n ce rn e d . 2 4 .6
E a ch
p a rtn e r
re q u ire m e n t s
of
a
under
jo in t IT B
ve n tu re
C la u s e s
a gre e m e n t
1 2 .1 (a )
(i)
and
s h a ll
lik e w is e
1 2 .1 (a )
s u b m it
(ii). S u b m is s io n
th e of
d o c u m e n t s r e q u ir e d u n d e r IT B c la u s e s 1 2 .1 ( a ) ( iii) t o 1 2 .1 ( a ) ( v i) b y a n y o f t h e jo in t v e n t u r e p a r t n e r s c o n s t it u t e s c o m p lia n c e . 2 4 .7
T h e P R O C U R IN G E N T IT Y s h a ll p r e p a r e t h e m in u t e s o f t h e p r o c e e d in g s o f t h e B id o p e n in g t h a t s h a ll in c lu d e , a s a m in im u m : (a ) n a m e s o f B id d e rs , t h e ir b id p ric e , b id s e c u rit y , fin d in g s o f p re lim in a ry e x a m in a t io n ; a n d (b ) a t t e n d a n c e s h e e t . T h e B A C m e m b e rs s h a ll s ig n t h e a b s t ra c t o f b id s a s re a d .
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E. 25.
E v a lu a tio n a n d C o m p a ris o n o f B id s
P ro c e s s to b e C o n fid e n tia l 2 5 .1
M e m b e rs o f t h e B A C , in c lu d in g it s s t a ff a n d p e rs o n n e l, a s w e ll a s it s S e c re t a ria t a n d T W G , a re p ro h ib it e d fro m m a k in g o r a c c e p t in g a n y k in d o f c o m m u n ic a t io n w it h a n y b id d e r re g a rd in g t h e e v a lu a t io n o f t h e ir b id s u n t il t h e is s u a n c e o f t h e N o t ic e o f A w a r d , u n le s s o t h e r w is e a llo w e d in t h e c a s e o f IT B C la u s e 2 6 .
2 5 .2
A n y e ffo r t b y a b id d e r t o in flu e n c e t h e P R O C U R IN G E N T IT Y in t h e P R O C U R IN G E N T IT Y ’s d e c is io n in r e s p e c t o f b id e v a lu a t io n , b id c o m p a r is o n o r c o n t r a c t a w a r d w ill r e s u lt in t h e r e je c t io n o f t h e B id d e r ’s b id .
26.
C la rific a tio n o f B id s To
a s s is t
in
P R O C U R IN G
th e
e v a lu a t io n ,
E N T IT Y
c o m p a ris o n ,
m a y a s k in
and
p o s t -q u a lific a t io n
w rit in g a n y B id d e r fo r a
of
c la rific a t io n
th e
b id s , t h e
o f it s b id .
A ll
re s p o n s e s t o re q u e s t s fo r c la rific a t io n s h a ll b e in w rit in g . A n y c la rific a t io n s u b m it t e d b y a B id d e r in r e s p e c t t o it s b id a n d t h a t is n o t in r e s p o n s e t o a r e q u e s t b y t h e P R O C U R IN G E N T IT Y s h a ll n o t b e c o n s id e r e d .
27.
D o m e s tic P re fe re n c e 2 7 .1
U n le s s o t h e r w is e s t a t e d in t h e B D S , t h e P R O C U R IN G E N T IT Y w ill g r a n t a m a r g in o f p re fe re n ce
fo r th e
p u rp o se
o f c o m p a ris o n o f b id s in
a c c o rd a n c e w it h t h e
fo llo w in g : (a )
T h e p re fe re n c e s h a ll b e a p p lie d w h e n (i) t h e lo w e s t F o re ig n B id is lo w e r t h a n t h e lo w e s t b id o ffe re d b y a D o m e s t ic B id d e r, o r (ii) t h e lo w e s t b id o ffe re d b y a n o n -P h ilip p in e n a t io n a l is lo w e r t h a n t h e lo w e s t b id o ffe re d b y a D o m e s t ic E n t it y .
(b )
F o r e v a lu a t io n p u rp o s e s , t h e lo w e s t F o re ig n B id o r t h e b id o ffe re d b y a n o n -P h ilip p in e n a t io n a l s h a ll b e in c re a s e d b y fift e e n p e rc e n t (1 5 % ).
(c)
In t h e e v e n t t h a t (i) t h e lo w e s t b id o ffe r e d b y a D o m e s t ic E n t it y d o e s n o t e x c e e d t h e lo w e s t F o re ig n B id a s in c re a s e d , o r (ii) t h e lo w e s t b id o ffe re d b y a n o n -P h ilip p in e n a t io n a l a s in c r e a s e d , t h e n t h e P R O C U R IN G E N T IT Y s h a ll a w a rd t h e c o n t ra c t t o t h e D o m e s t ic B id d e r/ E n t it y a t t h e a m o u n t o f t h e lo w e s t F o re ig n B id o r t h e b id o ffe re d b y a n o n -P h ilip p in e n a t io n a l, a s th e ca se m a y b e .
(d )
If t h e D o m e s t ic E n t it y / B id d e r r e fu s e s t o a c c e p t t h e a w a r d o f c o n t r a c t a t t h e a m o u n t o f t h e F o re ig n B id o r b id o ffe re d b y a n o n -P h ilip p in e n a t io n a l w it h in t w o (2 ) c a le n d a r d a y s fro m re c e ip t o f w rit t e n a d v ic e fro m t h e B A C , t h e P R O C U R IN G E N T IT Y s h a ll a w a r d t o t h e b id d e r o ffe r in g t h e F o r e ig n B id o r th e
S IN IL O A N
W A T E R D IS T R IC T
n o n -P h ilip p in e
n a t io n a l, a s t h e
ca se
m a y b e , s u b je c t t o
p o st-
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q u a lific a t io n a n d s u b m is sio n o f a ll t h e d o c u m e n t a ry re q u ire m e n t s u n d e r t h e s e B id d in g D o c u m e n t s . 2 7 .2
A
B id d e r
m ay
c e rt ific a t io n
be
gra n te d
fro m
th e
p re fe re n ce
D T I (in
ca se
as
a
o f s o le
D o m e s t ic
E n t it y
s u b je c t
p ro p rie t o rs h ip s ), S E C
(in
to ca se
th e of
p a rt n e rs h ip s a n d c o rp o ra t io n s ), o r C D A (in c a s e o f c o o p e ra t iv e s ) t h a t t h e (a ) s o le p ro p rie t o r
is
a
c it iz e n
of
th e
P h ilip p in e s
or
th e
p a rt n e rs h ip , c o rp o ra t io n ,
c o o p e ra t iv e , o r a s s o c ia t io n is d u ly o rg a n iz e d u n d e r t h e la w s o f t h e P h ilip p in e s w it h
a t le a s t s e v e n t y fiv e p e rc e n t (7 5 % ) o f it s in t e re s t o r o u t s t a n d in g c a p it a l
sto ck
b e lo n g in g
to
c it iz e n s
o f th e
P h ilip p in e s , (b ) h a b it u a lly
e s t a b lis h e d
in
b u s i n e s s a n d h a b i t u a l ly e n g a g e d i n t h e m a n u f a c t u r e o r s a l e o f t h e m e r c h a n d i s e c o v e re d b y h is b id , a n d (c ) t h e b u s in e s s h a s b e e n in e x is t e n c e fo r a t le a s t fiv e (5 ) c o n s e c u t iv e y e a r s p r io r t o t h e a d v e r t is e m e n t a n d / o r p o s t in g o f t h e In v it a t io n t o B id fo r t h is P r o je c t . 2 7 .3
A
B id d e r
m ay
be
c e rt ific a t io n fro m m a t e ria ls
or
gra n te d
s u p p lie s
m a n u fa ctu re d
p re fe re n ce
as
a
D o m e s t ic B id d e r s u b je c t t o
th e
t h e D T I t h a t t h e B id d e r is o ffe rin g u n m a n u fa c t u re d a rt ic le s , of
a rt ic le s ,
th e
gro w th
m a t e ria ls ,
or
or
p ro d u c t io n s u p p lie s
of
th e
P h ilip p in e s , o r
m a n u fa ctu re d
or
to
be
m a n u fa c t u r e d in t h e P h ilip p in e s s u b s ta n tia lly fr o m a r t ic le s , m a t e r ia ls , o r s u p p lie s of
th e
gro w th ,
p ro d u c t io n ,
or
m a n u fa ctu re ,
as
th e
ca se
m ay
be,
of
th e
P h ilip p in e s .
28.
D e ta ile d E v a lu a tio n a n d C o m p a ris o n o f B id s 2 8 .1
T h e P R O C U R IN G E N T IT Y w ill u n d e r t a k e t h e d e t a ile d e v a lu a t io n a n d c o m p a r is o n o f b id s w h ic h h a v e p a s s e d t h e o p e n in g a n d p re lim in a ry e x a m in a t io n o f b id s , p u r s u a n t t o IT B C la u s e 2 4 , in o r d e r t o d e t e r m in e t h e L o w e s t C a lc u la t e d B id .
2 8 .2
T h e L o w e s t C a lc u la t e d B id s h a ll b e d e t e rm in e d in t w o s t e p s : (a )
T h e d e t a i l e d e v a l u a t io n o f t h e f i n a n c i a l c o m p o n e n t o f t h e b i d s , t o e s t a b l i s h t h e c o rre c t c a lc u la t e d p ric e s o f t h e b id s ; a n d
(b )
T h e ra n k in g o f t h e t o t a l b id p ric e s a s s o c a lc u la t e d fro m t h e lo w e s t t o t h e h ig h e s t . T h e b id w it h t h e lo w e s t p ric e s h a ll b e id e n t ifie d a s t h e L o w e s t C a lc u la t e d B id .
2 8 .3
T h e P R O C U R I N G E N T I T Y 's B A C s h a l l i m m e d i a t e l y c o n d u c t a d e t a i l e d e v a l u a t i o n o f a ll
b id s
ra te d
o t h e rw is e
“ p a s s e d ,”
s p e c ifie d
in
th e
u s in g
n o n -d is c re t io n a ry
B D S, th e
BA C
p a s s / fa il
s h a ll c o n s id e r t h e
c rit e ria .
U n le s s
fo llo w in g in
th e
e v a lu a t io n o f b id s : (a )
C o m p le t e n e s s o f t h e b id . U n le s s t h e IT B s p e c if ic a lly a ll o w s p a r t ia l b id s , b id s n o t a d d re s s in g o r p ro v id in g a ll o f t h e re q u ire d it e m s in t h e S c h e d u le o f R e q u ire m e n t s c o n s id e re d
in c lu d in g , w h e re
n o n -re s p o n s iv e
W A T E R D IS T R IC T
of
q u a n t it ie s , s h a ll
be
a n d , t h u s , a u t o m a t ic a lly d is q u a lifie d . In t h is
re g a rd , w h e re a re q u ire d it e m
S IN IL O A N
a p p lic a b le , b ill
is p ro v id e d , b u t n o p ric e is in d ic a t e d , t h e
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s a m e s h a ll b e c o n s id e re d a s n o n -re s p o n s iv e , b u t s p e c ify in g a " 0 " (z e ro ) fo r th e
s a id
it e m
w o u ld
m ean
th a t
it
is
b e in g
o ffe re d
fo r
fre e
to
th e
P R O C U R IN G E N T IT Y ; a n d (b )
A rit h m e t ic a l c o rre c t io n s . C o n s id e r c o m p u t a t io n a l e rro rs a n d o m is s io n s t o e n a b le
p ro p e r c o m p a ris o n
o f a ll e lig ib le b id s .
It m a y a ls o c o n s id e r b id
m o d ific a t io n s, if a llo w e d in t h e B D S . A n y a d ju s t m e n t s h a ll b e c a lc u la t e d in m o n e t a ry t e rm s t o d e t e rm in e t h e c a lc u la t e d p ric e s . 2 8 .4
B a s e d o n t h e d e t a ile d e v a lu a t io n o f b id s , t h o s e t h a t c o m p ly w it h t h e a b o v e m e n t io n e d re q u ire m e n t s s h a ll b e ra n k e d in t h e a s c e n d in g o rd e r o f t h e ir t o t a l c a lc u la t e d
b id
p ric e s , a s
e v a lu a t e d
and
co rre cte d
fo r c o m p u t a t io n a l e rro rs ,
d is c o u n t s a n d o t h e r m o d ific a t io n s , t o id e n t ify t h e L o w e s t C a lc u la t e d B id . T o t a l c a lc u la t e d
b id
d is c o u n t s
and
p ric e s , a s o th e r
e v a lu a t e d
and
m o d ific a t io n s ,
co rre cte d
w h ic h
fo r c o m p u t a t io n a l e rro rs ,
e x ce e d
th e
A BC
s h a ll
not
be
c o n s id e re d , u n le s s o t h e rw is e in d ic a t e d in t h e B D S . 2 8 .5
T h e P R O C U R IN G E N T IT Y ’s e v a lu a t io n o f b id s s h a ll o n ly b e b a s e d o n t h e b id p r ic e q u o t e d in t h e F in a n c ia l B id F o rm .
2 8 .6
B id s s h a ll b e e v a lu a t e d o n a n e q u a l fo o t in g t o e n s u re fa ir c o m p e t it io n . F o r t h is p u rp o s e , a ll b id d e rs s h a ll b e re q u ire d t o in c lu d e in t h e ir b id s t h e c o s t o f a ll t a x e s , s u c h a s , b u t n o t lim it e d t o , v a lu e a d d e d t a x (V A T ), in c o m e t a x , lo c a l t a x e s , a n d o t h e r fis c a l le v ie s
and
d u t ie s
w h ic h
s h a ll b e
it e m iz e d
in
th e
b id
fo rm
and
re fle c t e d in t h e d e t a ile d e s t im a t e s . S u c h b id s , in c lu d in g s a id t a x e s , s h a ll b e t h e b a s is fo r b id e v a lu a t io n a n d c o m p a ris o n .
29.
P o s t-Q u a lific a tio n 2 9 .1
T h e P R O C U R IN G E N T IT Y s h a ll d e t e r m in e t o it s s a t is fa c t io n w h e t h e r t h e B id d e r t h a t is e v a lu a t e d a s h a v in g s u b m it t e d t h e L o w e s t C a lc u la t e d B id (L C B ) c o m p lie s w it h a n d is re s p o n s iv e t o a ll t h e re q u ire m e n t s a n d c o n d it io n s s p e c ifie d in
IT B
C la u s e s 5 , 1 2 a n d 1 3 . 2 9 .2
W it h in a n o n -e x t e n d a b le p e rio d o f t h re e (3 ) c a le n d a r d a y s fro m re c e ip t b y t h e b id d e r o f t h e n o t ic e fro m
t h e B A C t h a t it s u b m it t e d t h e L C B , t h e B id d e r s h a ll
s u b m it t h e fo llo w in g d o c u m e n t a ry re q u ire m e n t s : (a )
L a t e s t in c o m e a n d b u s in e s s t a x re t u rn s in t h e fo rm s p e c ifie d in t h e B D S ;
(b )
C e rt ific a t e o f P h ilG E P S R e g is t ra t io n ; a n d
(c)
O t h e r a p p ro p ria t e lic e n s e s a n d p e rm it s re q u ire d b y la w a n d s t a t e d in t h e BD S.
F a ilu re
o f th e
B id d e r d e c la re d
a s L o w e s t C a lc u la t e d
B id
to
d u ly s u b m it t h e
re q u ire m e n t s u n d e r t h is C la u s e o r a fin d in g a g a in s t t h e v e ra c it y o f s u c h s h a ll b e g ro u n d fo r fo rfe it u re o f t h e b id s e c u rit y a n d d is q u a lify t h e B id d e r fo r a w a rd .
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2 9 .3
The
d e t e rm in a t io n
s h a ll b e b a s e d u p o n a n e x a m in a t io n o f t h e d o c u m e n t a ry
e v id e n c e o f t h e B id d e r ’s q u a lif ic a t io n s s u b m itt e d p u r s u a n t t o IT B C la u s e s 1 2 a n d 1 3 , a s w e ll a s o t h e r in fo r m a t io n a s t h e P R O C U R IN G E N T IT Y d e e m s n e c e s s a r y a n d a p p ro p ria t e , u s in g a n o n -d is c re t io n a ry “ p a s s / fa il” c rit e rio n . 2 9 .4
If t h e B A C d e t e r m in e s t h a t t h e B id d e r w it h t h e L o w e s t C a lc u la t e d B id p a s s e s a ll th e
c rit e ria
fo r p o s t -q u a lific a t io n , it s h a ll d e c la re
C a lc u la t e d E N T IT Y
R e s p o n s iv e
B id , a n d
re co m m e n d
to
t h e s a id b id a s t h e L o w e s t
th e
Head
o f th e
P R O C U R IN G
t h e a w a rd o f c o n t ra c t t o t h e s a id B id d e r a t it s s u b m it t e d p ric e o r it s
c a lc u la t e d b id p ric e , w h ic h e v e r is lo w e r. 2 9 .5
A n e g a t iv e d e t e r m in a t io n s h a ll r e s u lt in r e je c t io n o f t h e B id d e r ’s B id , in w h ic h e v e n t t h e P R O C U R IN G E N T IT Y s h a ll p r o c e e d t o t h e n e x t L o w e s t C a lc u la t e d B id t o m ake
a
s im ila r
d e t e rm in a t io n
s a t is fa c t o r ily . If t h e
se co n d
of
th a t
B id d e r’ s
c a p a b ilit ie s
to
p e rfo rm
B id d e r, h o w e v e r, fa ils t h e p o s t q u a lific a t io n , t h e
p ro c e d u re fo r p o s t q u a lific a t io n s h a ll b e re p e a t e d fo r t h e B id d e r w it h t h e n e x t L o w e s t C a lc u la t e d B id , a n d s o o n u n t il t h e L o w e s t C a lc u la t e d R e s p o n s i v e B id is d e t e rm in e d fo r c o n t ra c t a w a rd . 2 9 .6
W it h in a p e rio d n o t e x c e e d in g s e v e n (7 ) c a le n d a r d a y s fro m t h e d a t e o f re c e ip t o f t h e r e c o m m e n d a t io n o f t h e B A C , t h e H e a d o f t h e P R O C U R IN G E N T IT Y s h a ll a p p r o v e o r d i s a p p r o v e t h e s a i d r e c o m m e n d a t io n . I n t h e c a s e o f G O C C s a n d G F I s , t h e p e rio d p ro v id e d h e re in s h a ll b e fift e e n (1 5 ) c a le n d a r d a y s .
30.
R e s e rv a tio n C la u s e 3 0 .1
N o t w it h s t a n d in g t h e e lig ib ilit y o r p o s t -q u a lific a t io n o f a B id d e r , t h e P R O C U R IN G E N T IT Y c o n c e r n e d r e s e r v e s t h e r ig h t t o r e v ie w it s q u a lific a t io n s a t a n y s t a g e o f th e
p ro cu re m e n t
p ro ce ss
if
it
has
re a s o n a b le
gro u n d s
to
b e lie v e
th a t
a
m is re p re s e n t a t io n h a s b e e n m a d e b y t h e s a id B id d e r, o r t h a t t h e re h a s b e e n a ch a n ge
in
th e
s u b m it t e d
it s
B id d e r ’s c a p a b ilit y t o e lig ib ilit y
u n d e rta ke
re q u ire m e n t s .
th e
S h o u ld
p r o je c t fr o m
su ch
re v ie w
th e
t im e
u n co ve r
it
any
m is re p re s e n t a t io n m a d e in t h e e lig ib ilit y a n d b id d in g re q u ire m e n t s , s t a t e m e n t s o r d o c u m e n t s , o r a n y c h a n g e s in t h e s it u a t io n o f t h e B id d e r w h ic h w ill a ffe c t it s c a p a b ilit y t o u n d e r t a k e t h e p r o je c t s o t h a t it fa ils t h e p r e s e t e lig ib ilit y o r b id e v a lu a t io n
c rit e ria , t h e
P R O C U R IN G
E N T IT Y
s h a ll c o n s id e r t h e s a id B id d e r a s
i n e l i g i b l e a n d s h a l l d i s q u a l if y i t f r o m s u b m i t t i n g a b i d o r f r o m o b t a i n i n g a n a w a r d o r co n tra ct. 3 0 .2
B a s e d o n t h e fo llo w in g g r o u n d s , t h e P R O C U R IN G E N T IT Y r e s e r v e s t h e r ig h t t o r e je c t a n y a n d
a ll b id s , d e c la re
a F a ilu re o f B id d in g a t a n y t im e p rio r t o t h e
c o n t ra c t a w a rd , o r n o t t o a w a rd t h e c o n t ra c t , w it h o u t t h e re b y in c u rrin g a n y lia b ilit y , a n d m a k e n o a s s u ra n c e t h a t a c o n t ra c t s h a ll b e e n t e re d in t o a s a re s u lt o f t h e b id d in g : (a )
If t h e r e is p r im a fa c ie e v id e n c e o f c o llu s io n b e t w e e n a p p r o p r ia t e p u b lic o ffic e r s o r e m p lo y e e s o f t h e P R O C U R IN G E N T IT Y , o r b e t w e e n t h e B A C a n d
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a n y o f t h e b id d e rs , o r if t h e c o llu s io n is b e t w e e n o r a m o n g t h e b id d e rs t h e m s e lv e s , o r b e t w e e n a B id d e r a n d a t h ird p a rt y , in c lu d in g a n y a c t w h ic h re s t ric t s , s u p p re s s e s o r n u llifie s o r t e n d s t o re s t ric t , s u p p re s s o r n u llify c o m p e t it io n ; (b )
If t h e P R O C U R IN G
E N T IT Y ’s B A C is fo u n d t o h a v e fa ile d in fo llo w in g t h e
p re s c rib e d b id d in g p ro c e d u re s ; o r (c)
F o r a n y j u s t i f i a b l e a n d r e a s o n a b le g r o u n d w h e r e t h e a w a r d o f t h e c o n t r a c t w ill n o t re d o u n d t o t h e b e n e fit o f t h e G O P a s fo llo w s : (i)
If t h e p h y s ic a l a n d e c o n o m ic c o n d it io n s h a v e s ig n ific a n t ly c h a n g e d s o as
to
re n d e r
th e
p r o je c t
t e c h n ic a lly fe a s ib le
no
lo n g e r
e c o n o m ic a lly ,
fin a n c ia lly
or
a s d e t e r m in e d b y t h e h e a d o f t h e P R O C U R IN G
E N T IT Y ; (ii)
If t h e p r o je c t is n o lo n g e r n e c e s s a r y a s d e t e r m in e d b y t h e h e a d o f t h e P R O C U R IN G E N T IT Y ; a n d
(iii)
If t h e s o u r c e o f fu n d s fo r t h e p r o je c t h a s b e e n w it h h e ld o r r e d u c e d t h r o u g h n o fa u lt o f t h e P R O C U R IN G E N T IT Y .
3 0 .3
In a d d it io n , t h e P R O C U R IN G
E N T IT Y m a y lik e w is e d e c la r e a fa ilu r e o f b id d in g
w hen: (a )
N o b id s a re re c e iv e d ;
(b )
A ll p ro s p e c t iv e b id d e rs a re d e c la re d in e lig ib le ;
(c)
A ll
b id s
fa il
to
c o m p ly
w it h
a ll
th e
b id
re q u ire m e n t s
or
fa il
p o st-
q u a lific a t io n ; o r (d )
The
B id d e r w it h
th e
L o w e s t C a lc u la t e d
R e s p o n s iv e
B id
(LC R B ) re fu s e s ,
w i t h o u t j u s t i f i a b le c a u s e t o a c c e p t t h e a w a r d o f c o n t r a c t , a n d n o a w a r d i s m ade.
F. 31.
A w a rd o f C o n tra c t
C o n tra c t A w a rd 3 1 .1
S u b je c t t o IT B C la u s e 2 9 , t h e P R O C U R IN G E N T IT Y s h a ll a w a r d t h e c o n t r a c t t o t h e B id d e r w h o s e b id h a s b e e n d e t e rm in e d t o b e L C R B .
3 1 .2
P r io r t o t h e e x p ir a t io n o f t h e p e r io d o f b id v a lid it y , t h e P R O C U R IN G E N T IT Y s h a ll n o t ify t h e s u c c e s s fu l B id d e r in w rit in g t h a t it s b id h a s b e e n a c c e p t e d , t h ro u g h a N o t ic e o f A w a rd re c e iv e d p e rs o n a lly o r s e n t b y re g is t e re d m a il o r e le c t ro n ic a lly , re c e ip t o f w h ic h m u s t b e c o n firm e d in w rit in g w it h in t w o (2 ) d a y s b y t h e B id d e r w it h
th e
LC R B
and
s u b m it t e d
p e rs o n a lly
or
sen t
by
re g is t e re d
m a il
or
e le c t r o n ic a lly t o t h e P R O C U R IN G E N T IT Y .
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3 1 .3
N o t w it h s t a n d in g t h e is s u a n c e o f t h e N o t ic e o f A w a rd , a w a rd o f c o n t ra c t s h a ll b e s u b je c t t o t h e fo llo w in g c o n d it io n s : S u b m is s io n o f t h e v a lid JV A , if a p p lic a b le , w it h in t e n (1 0 ) c a le n d a r d a y s
(a)
fro m re c e ip t b y t h e B id d e r o f t h e n o t ic e fro m t h e B A C t h a t t h e B id d e r h a s th e LC R B ;
3 1 .4
(b )
P o s t in g o f t h e p e r f o r m a n c e s e c u r it y in a c c o r d a n c e w it h IT B C la u s e 3 3 ;
(c)
S ig n in g o f t h e c o n t r a c t a s p r o v id e d in IT B C la u s e 3 2 ; a n d
(d )
A p p ro v a l b y h ig h e r a u t h o rit y , if re q u ire d .
A t th e
t im e
o f co n tra ct a w a rd , th e
P R O C U R IN G
E N T IT Y s h a ll n o t in c r e a s e o r
d e c r e a s e t h e q u a n t it y o f G O O D S o r ig in a lly s p e c ifie d in S e c t io n V I. S c h e d u le o f R e q u ire m e n t s .
32.
S ig n in g o f th e C o n tra c t 3 2 .1
A t t h e s a m e t im e a s t h e P R O C U R IN G E N T IT Y n o t ifie s t h e s u c c e s s fu l B id d e r t h a t it s b id h a s b e e n a c c e p t e d , t h e P R O C U R IN G E N T IT Y s h a ll s e n d t h e C o n t r a c t F o r m to
th e
B id d e r, w h ic h
co n tra ct h a s b e e n
p ro v id e d in t h e B id d in g D o c u m e n t s ,
in c o rp o ra t in g t h e re in a ll a g re e m e n t s b e t w e e n t h e p a rt ie s . 3 2 .2
W it h in t e n (1 0 ) c a le n d a r d a y s fro m re c e ip t o f t h e N o t ic e o f A w a rd , t h e s u c c e s s fu l B id d e r s h a ll p o s t t h e
re q u ire d
p e rfo rm a n ce
s e c u rit y a n d
s ig n
and
d a te
th e
c o n t r a c t a n d r e t u r n it t o t h e P R O C U R IN G E N T IT Y . 3 2 .3
The
P R O C U R IN G
E N T IT Y
s h a ll e n t e r in t o
c o n t ra c t w it h
th e
s u c c e s s fu l B id d e r
w it h in t h e s a m e t e n (1 0 ) c a le n d a r d a y p e rio d p ro v id e d t h a t a ll t h e d o c u m e n t a ry re q u ire m e n t s a re c o m p lie d w it h . 3 2 .4
T h e fo llo w in g d o c u m e n t s s h a ll fo rm p a rt o f t h e c o n t ra c t : (a )
C o n tra ct A gre e m e n t;
(b )
B id d in g D o c u m e n t s ;
(c)
W in n in g b id d e r ’s b id , in c lu d in g t h e T e c h n ic a l a n d F in a n c ia l P r o p o s a ls , a n d a ll o t h e r d o c u m e n t s / s t a t e m e n t s s u b m it t e d ;
(d )
P e rfo rm a n c e S e c u rit y ;
(e )
C r e d it lin e in a c c o r d a n c e w it h IT B C la u s e 5 .5 , if a p p lic a b le ;
(f)
N o t ic e o f A w a rd o f C o n t ra c t ; a n d
(g )
O t h e r c o n t ra c t d o c u m e n t s t h a t m a y b e re q u ire d b y e x is t in g la w s a n d / o r s p e c ifie d in t h e B D S .
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33.
P e rfo rm a n c e S e c u rity 3 3 .1
T o g u a ra n t e e t h e fa it h fu l p e rfo rm a n c e b y t h e w in n in g B id d e r o f it s o b lig a t io n s u n d e r t h e c o n t ra c t , it s h a ll p o s t a p e rfo rm a n c e s e c u rit y p rio r w it h in a m a x im u m p e rio d o f t e n (1 0 ) c a le n d a r d a y s fro m
t h e re c e ip t o f t h e N o t ic e o f A w a rd fro m
t h e P R O C U R IN G E N T IT Y a n d in n o c a s e la t e r t h a n t h e s ig n in g o f t h e c o n t r a c t . 3 3 .2
The
p ro c u rin g
e n t it y
s h a ll
p re s c rib e
at
le a s t
tw o
(2 )
a c c e p t a b le
fo rm s
of
p e rfo rm a n c e s e c u rit y t a k e n fro m t w o (2 ) c a t e g o rie s b e lo w t h a t b id d e rs m a y o p t t o u s e , d e n o m in a t e d in P h ilip p in e P e s o s a n d p o s t e d in fa v o r o f t h e p ro c u rin g e n t it y in a n a m o u n t e q u a l t o t h e p e rc e n t a g e o f t h e t o t a l c o n t ra c t p ric e a s s t a t e d in t h e B D S in a c c o rd a n c e w it h t h e fo llo w in g s c h e d u le : A m o u n t o f P e rfo rm a n ce S e c u rit y
F o rm o f P e rfo rm a n c e S e c u rit y
(E q u a l to P e rce n ta g e o f th e T o t a l C o n t ra c t P ric e ) (a ) C a s h is s u e d
or by
c a s h ie r ’s / m a n a g e r ’s a
ch e ck
U n iv e rs a l o r C o m m e rc ia l
Ban k; (b ) B a n k
d ra ft/ g u a ra n te e
or
irre v o c a b le
le t t e r o f c re d it is s u e d b y a U n iv e rs a l o r
F iv e p e rc e n t (5 % )
C o m m e rc ia l B a n k : P ro v id e d , h o w e v e r, th a t
it
s h a ll
a u t h e n t ic a t e d
be by
c o n firm e d a
U n iv e rs a l
or or
C o m m e rc ia l B a n k , if is s u e d b y a fo re ig n b an k; (c)
Su re ty is s u e d
bond by
co m p a n y
c a lla b le a
d u ly
su re ty
upon or
c e rt ifie d
dem and in s u ra n c e by
th e
T h irt y p e rc e n t (3 0 % )
In s u r a n c e C o m m is s io n a s a u t h o r iz e d to is s u e s u c h s e c u rit y ; a n d / o r (d ) A n y c o m b in a t io n o f t h e fo re g o in g .
P r o p o r t io n a te t o s h a r e o f fo rm w it h re s p e c t t o t o t a l a m o u n t o f s e c u rit y
3 3 .3
F a ilu re
of
th e
s u cce s s fu l
B id d e r
to
c o m p ly
w it h
th e
a b o v e -m e n t io n e d
re q u ire m e n t s h a ll c o n s t it u t e s u ffic ie n t g ro u n d fo r t h e a n n u lm e n t o f t h e a w a rd a n d fo r fe it u r e o f t h e b id s e c u r it y , in w h ic h e v e n t t h e P R O C U R IN G E N T IT Y s h a ll i n i t i a t e a n d c o m p l e t e t h e p o s t q u a l i f i c a t io n o f t h e s e c o n d L o w e s t C a l c u l a t e d B i d . T h e p ro c e d u re s h a ll b e re p e a t e d u n t il t h e L C R B is id e n t ifie d a n d s e le c t e d fo r
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c o n t ra c t a w a rd . H o w e v e r, if n o B id d e r p a s s e d p o s t -q u a lific a t io n , t h e B A C s h a ll d e c la re t h e b id d in g a fa ilu re a n d c o n d u c t a re -b id d in g w it h re -a d v e rt is e m e n t .
34.
N o tic e to P ro c e e d 3 4 .1
W it h in t h re e (3 ) c a le n d a r d a y s fro m t h e d a t e o f a p p ro v a l o f t h e c o n t ra c t b y t h e a p p r o p r i a t e g o v e r n m e n t a p p r o v i n g a u t h o r it y , t h e P R O C U R I N G E N T I T Y s h a l l i s s u e it s N o t ic e t o P ro c e e d t o t h e B id d e r.
3 4 .2
T h e c o n t ra c t e ffe c t iv it y d a t e s h a ll b e p ro v id e d in t h e N o t ic e t o P ro c e e d b y t h e P R O C U R IN G E N T IT Y , w h ic h d a t e s h a ll n o t b e la t e r t h a n s e v e n (7 ) c a le n d a r d a y s fro m t h e is s u a n c e o f t h e N o t ic e t o P ro c e e d .
35.
P ro te s t M e c h a n is m D e c is io n
o f th e
q u e s t io n e d
in
p ro c u rin g a cco rd a n ce
e n t it y w it h
at any S e c t io n
sta ge 55
o f th e
o f th e
p ro cu re m e n t p ro ce ss m a y b e
re v is e d
Im p le m e n t in g
R u le s
and
R e g u la t io n s o f R .A . 9 1 8 4 .
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S e c t io n III. B id D a t a S h e e t B id D a ta S h e e t IT B C la u s e 1 .1
T h e P R O C U R IN G E N T IT Y is t h e S IN IL O A N W A T E R D IS T R IC T
(S IW A D I )
T h e C o n t r a c t is : S u p p ly a n d D e liv e r y o f W a t e r M e t e r 1 .2
T h e lo t (s ) a n d re fe re n c e is / a re : S u p p ly a n d D e liv e r y o f W a t e r M e t e r
2.
T h e F u n d in g S o u rc e is : In t e r n a l
C ash
G e n e ra t io n
(IC G )
fu n d
in
th e
am ount
not
e x ce e d
(₱ 1 ,4 5 0 ,0 0 0 .0 0 ) f o r t h e S u p p ly a n d D e liv e r y o f W a t e r M e t e r T h e n a m e o f t h e P r o je c t is : S u p p ly a n d D e liv e r y o f W a t e r M e t e r 3 .1
N o fu rt h e r in s t ru c t io n s .
5 .1
N o fu rt h e r in s t ru c t io n s .
5 .2
N o n e o f t h e c ir c u m s t a n c e s m e n t io n e d in t h e IT B C la u s e e x is t s in t h is P r o je c t . F o r e ig n b id d e r s , e x c e p t t h o s e fa llin g u n d e r IT B C la u s e 5 .2 (b ), m a y n o t P a r t ic ip a t e in t h is P r o je c t .
5 .4
The
B id d e r m u s t h a v e
c o m p le t e d , w it h in
th e
la s t fiv e
(5 ) y e a rs , a
s in g le c o n t r a c t t h a t is s im ila r t o t h is P r o je c t , e q u iv a le n t t o a t le a s t fift y p e rce n t (5 0 % ) o f th e A B C . 5 .5
F a ilu re t o s u b m it N F C C C o m p u t a t io n o r c o m m it m e n t fro m a U n iv e rs a l o r C o m m e rc ia l B a n k t o e x t e n d a c re d it lin e in it s fa v o r if a w a rd e d t h e c o n t ra c t s h a ll b e a g ro u n d fo r d is q u a lific a t io n o f b id .
6 .2
N o fu rt h e r in s t ru c t io n s .
7
N o fu rt h e r in s t ru c t io n s .
8
S u b -c o n t ra c t in g is n o t a llo w e d .
9 .1
The
S IW A D I w ill h o ld
a
p re -b id
co n fe re n ce
on
1 2 A p r il 2 0 1 6 (1 : 3 0
P .M ) a t t h e S in ilo a n W a t e r D is t r ic t C o n f e r e n c e R o o m , B ib ia n a B ld g . E . Ca stro
S t r e e t ,S in ilo a n ,
Laguna ,
w h ic h
s h a ll
be
open
o n ly
to
a ll
in t e re s t e d p a rt ie s w h o h a v e p u rc h a s e d t h e B id d in g D o c u m e n t s . 1 0 .1
T h e S in ilo a n
W a t e r D is t r ic t ’s a d d r e s s is :
A L F R E D O D . D E L O S S A N T O S – B A C C h a irm a n
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S in ilo a n W a t e r D is t ric t B ib ia n a B ld g . E . C a s t ro S t . S in ilo a n , L a g u n a E -m a il A d d r e s s : s in ilo a n w d @ y a h o o .c o m T e le p h o n e N u m b e r: 0 4 9 -5 0 1 -3 6 -3 0 F a c s im ile N u m b e r: 0 4 9 -5 0 1 -6 6 -5 6 W e b s it e : w w w .s in ilo a n w a t e r d is t r ic t .c o m 1 2 .1
O r ig in a l/ C e r t ifie d t r u e c o p y o f a ll e lig ib ilit y a n d t e c h n ic a l d o c u m e n t s a s s t a t e d in t h e B D S ; b y t h e is s u in g a g e n c y o r b y t h e a u t h o riz e d re p re s e n t a t iv e o f t h e b id d e r.
1 2 .1 (a )(i)
N o fu rt h e r in s t ru c t io n s .
1 2 .1 (a )(iii)
U s in g t h e a t t a c h e d fo rm s , t h e s t a t e m e n t o f a ll o n g o in g a n d c o m p le t e d go ve rn m e n t a n d
p riv a t e
co n tra cts
s h a ll in c lu d e
a ll s u c h
co n tra cts
w it h in t h e la s t fiv e (5 ) y e a rs p rio r t o t h e d e a d lin e fo r t h e s u b m is s io n and
re c e ip t o f b id s .
o u t s t a n d in g
w o rks
A ll o n -g o in g p r o je c t s s h o u ld in c lu d e v a lu e o f
su p p o rte d
w it h
P u rch a se
O rd e rs
o r N o t ic e s o f
A w a rd a n d N o t ic e s t o P ro c e e d . 1 3 .1
B id d e r s a r e r e q u ir e d t o u s e t h e B id F o r m s p r o v id e d in S e c t io n V III.
1 3 .2
The
A BC
is
O ne
1 ,4 5 0 ,0 0 0 .0 0 ). A n y
M illio n b id
Fo u r
w it h
a
H u n d re d
F ift y
Th o u san d
P eso s
(P
fin a n c ia l c o m p o n e n t e x c e e d in g t h is
a m o u n t s h a ll n o t b e a c c e p t e d . 1 5 .4 (a )(iii)
A ll e x p e n s e s re la t e d t o t h e s u p p ly a n d d e liv e ry o f g o o d s s h a ll b e b o rn e b y t h e w in n in g b id d e r.
1 5 .4 (b )
N o in c id e n t a l s e rv ic e s a re re q u ire d .
1 6 .1 (b )
T h e B id p ric e s fo r G o o d s s u p p lie d fro m o u t s id e o f t h e P h ilip p in e s s h a ll b e q u o t e d in P h ilip p in e P e s o s .
1 6 .3
N o fu rt h e r in s t ru c t io n s .
1 7 .1
B id s w ill b e v a lid in o n e h u n d re d t w e n t y (1 2 0 ) d a y s fro m t h e d a t e o f t h e o p e n in g o f B id s . .
1 8 .1
T h e b id s e c u rit y s h a ll b e in t h e fo llo w in g a m o u n t : 1.
T h e a m o u n t o f P 2 9 ,0 0 0 .0 0 (2 %
o f A B C ), if b id s e c u rit y is in c a s h ,
c a s h ie r ’s / m a n a g e r ’s c h e c k , b a n k d r a ft / g u a r a n t e e
o r irre v o c a b le
le t t e r o f c re d it ; 2.
T h e a m o u n t o f P 7 2 ,5 0 0 .0 0 (5 % o f A B C ), if b id s e c u r it y is in S u r e t y Bond; or
3.
A n y c o m b in a t io n o f t h e fo re g o in g p ro p o rt io n a t e t o t h e s h a re o f fo rm
w it h
re sp e ct to
t o t a l a m o u n t o f s e c u rit y . T h e
a c c e p t a b le
fo rm s o f t h e B id S e c u rit y t h a t b id d e rs m a y o p t t o u s e , w h ic h s h a ll
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in c lu d e
th e
B id S e c u rin g D e c la ra t io n a n d a t le a s t o n e (1 ) o t h e r
fo rm . 1 8 .2
T h e b id s e c u rit y s h a ll b e v a lid fo r o n e h u n d re d t w e n t y (1 2 0 ) d a y s .
2 0 .3
E a c h B i d d e r s h a l l s u b m i t o n e ( 1 ) o r i g i n a l a n d t w o ( 2 ) c o p ie s o f t h e f i r s t a n d s e c o n d c o m p o n e n t s o f it s b id .
21
T h e A d d re s s fo r S u b m is s io n o f B id s is : B id s a n d A w a rd s C o m m it t e e A L F R E D O D E L O S S A N T O S – B A C C h a irm a n S in ilo a n W a t e r D is t ric t B ib ia n a B ld g . E . C a s t ro S t . S in ilo a n , L a g u n a T h e d e a d lin e fo r S u b m is s io n o f B id s 2 8 A p r il 2 0 1 6 (1 : 0 0 P M ). L a t e b id s s h a ll n o t b e a c c e p t e d .
2 4 .1
T h e p la c e o f B id o p e n in g is : S IW A D I C o n fe r e n c e R o o m B ib ia n a B ld g . E . C a s t ro S t . S in ilo a n , L a g u n a T h e d a t e a n d t im e o f b id o p e n in g is 2 8 A p r il 2 0 1 6 (1 : 3 0 P .M ).
2 4 .2
N o fu rt h e r in s t ru c t io n s .
2 7 .1
N o fu rt h e r in s t ru c t io n s .
2 8 .3
N o fu rt h e r in s t ru c t io n s .
2 8 .3 (b )
B id m o d ific a t io n a n d w it h d ra w a l o f b id s s h a ll b e a llo w e d o n ly b e fo re t h e d e a d lin e fo r s u b m is s io n . B id m o d ific a t io n b a s e d o n a rit h m e t ic a l c o rre c t io n s is a llo w e d .
2 8 .4
N o fu rt h e r in s t ru c t io n s .
2 8 .5
A ll t h e r e q u ir e d d o c u m e n t s s h a ll b e s u b je c t t o a c t u a l v a lid a t io n d u r in g p o s t -q u a lific a t io n . N o n -c o m p lia n c e
w it h
th e
re q u ire m e n t s s h a ll b e
g r o u n d fo r d is q u a lific a t io n o f t h e b id d e r a n d t h e r e je c t io n o f it s b id . 2 9 .2 (a )
N o fu rt h e r in s t ru c t io n s .
2 9 .2 (a )
1.
L a t e s t in c o m e a n d b u s in e s s t a x re t u rn
O n ly t a x re t u rn s file d a n d t a x e s p a id t h ro u g h t h e E le c t ro n ic F ilin g a n d P a y m e n t s S y s t e m (E F P S ) s h a ll b e a c c e p t e d . N O T E : T h e la t e s t in c o m e a n d b u s in e s s t a x re t u rn s a re t h o s e w it h in t h e la s t s ix m o n t h s p re c e d in g t h e d a t e o f b id s u b m is s io n . 2.
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C e rt ific a t e o f P h ilg e p s R e g is t ra t io n : a n d
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3.
IS O C e r t ific a t io n
2 9 .2 (c )
N o fu rt h e r in s t ru c t io n s .
3 1 .3 (d )
N o fu rt h e r in s t ru c t io n s .
3 2 .4 (g )
N o fu rt h e r in s t ru c t io n s .
3 3 .2
T h e P e rfo rm a n c e S e c u rit y s h a ll b e d e n o m in a t e d in P h ilip p in e P e s o s a n d p o s t e d in fa v o r o f t h e P ro c u rin g E n t it y in a n a m o u n t e q u a l t o t h e p e rc e n t a g e o f t h e t o t a l c o n t ra c t p ric e . The
p e rfo rm a n ce
s e c u rit y
s h a ll
be
lim it e d
to
at
le a s t
tw o
(2 )
a c c e p t a b le fo rm s in a c c o rd a n c e w it h t h e fo llo w in g a m o u n t : A m o u n t o f P e rfo rm a n ce S e c u rit y
F o rm o f P e rfo rm a n c e S e c u rit y
(E q u a l to P e rce n ta g e o f t h e T o t a l C o n t ra c t P ric e ) (a ) C a s h ch e ck
or
c a s h ie r ’s / m a n a g e r ’s
is s u e d
by
a
U n iv e rs a l
or
C o m m e rc ia l B a n k ; (b ) B a n k
d ra ft/ g u a ra n te e
or
irre v o c a b le le t t e r o f c re d it is s u e d by
a
U n iv e rs a l
or
F iv e p e rc e n t (5 % )
C o m m e rc ia l
B a n k : P ro v id e d , h o w e v e r, t h a t it s h a ll
be
a u t h e n t ic a t e d
c o n firm e d by a
or
U n iv e rs a l o r
C o m m e rc ia l B a n k , if is s u e d b y a fo re ig n b a n k ; (c)
Su re ty
bond
c a lla b le
dem and
is s u e d
by
a
upon
su re ty
or
T h irt y p e rc e n t (3 0 % )
in s u ra n c e c o m p a n y d u ly c e rt ifie d b y t h e In s u r a n c e C o m m is s io n a s a u t h o riz e d t o is s u e
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S e c t io n IV . G e n e r a l C o n d it io n s o f C o n t r a c t TA B LE O F C O N TEN TS
1.
D e fin it io n s
2.
C o r r u p t , F r a u d u le n t, a n d C o e r c iv e P r a c t ic e s … … … … … … ...… … … … … … … … … … 3 9
3.
In s p e c t io n a n d A u d it b y t h e F u n d in g S o u r c e … … … … … … … … … … … … … … … … … .4 0
4.
G o v e r n in g L a w a n d L a n g u a g e … .… … … … … … … … … … … … … … … … … … … … … … … … .4 0
5.
N o t ic e s
6.
Sco p e o f C o n tra ct
… .… … … … … … … … … … … … … … … … … … … … … … … … … … … … … 4 1
7.
S u b c o n t ra c t in g
… … … … … … … … … … … … … … … ..… … … … … … … … … … … … … … .4 1
8.
P r o c u r in g E n t it y ’s R e s p o n s ib ilit ie s
9.
P ric e s
… … … … … … … … … … … … … … … … … …… … … … …… … … … …… … … … … … … 42
10.
Paym en t
… … … … … … … … … … … … … … … … … …… … … … …… … … … …… … … … … … … 42
11.
A d va n ce Pa ym e n t
… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … 42
12.
T a x e s a n d D u t ie s
… … … … … … … … … … … … … … … ..… … … … … … … … … … … … … … .4 3
13.
P e rfo rm a n c e S e c u rit y … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … 4 3
14.
U s e o f C o n t r a c t D o c u m e n t s a n d In fo r m a t io n
15.
Sta n d a rd s
16.
In s p e c t io n a n d T e s t s … .… … … … … … … … … … … … … … … … … … … … … … … … … … … … ..4 4
17.
W a rra n ty
18.
D e la y s in t h e S u p p lie r ’s P e r fo r m a n c e
19.
L iq u id a t e d D a m a g e s
20.
S e t t le m e n t o f D is p u t e s
… … … … … … … … … … … … … … … … … … … … … … … … … ..4 7
21.
L im it a t io n o f L ia b ilit y
… … … … … … … … … … … … … … … … … … … … … … … … … ..4 7
22.
F o r c e M a je u r e
23.
T e rm in a t io n fo r D e fa u lt
… … … … … … … … … … … … ...................................... 4 8
24.
T e r m in a t io n fo r In s o lv e n c y
… … … … … … … … … … … … .… … … … … … … … … … … … … .4 9
25.
T e rm in a t io n fo r C o n v e n ie n c e
… … … … … … … … … … … … … … … … … … … … … .49
26.
T e rm in a t io n fo r U n la w fu l A c t s
… … … … … … … … … ..… … … … … … … … … … … ..4 9
27.
P ro c e d u re s fo r T e rm in a t io n o f C o n t ra c t s
28.
A s s ig n m e n t o f R ig h t s … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … 5 1
29.
C o n tra ct A m e n d m e n t … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … 5 1
30.
A p p lic a t io n
S IN IL O A N
… … … … … … … … … … … … … … … … … …… … … … …… … … … …… … … … … … … 38
… … … … … … … … … … … … … … … … … … … ............................................ 4 0
… … … … … … … ..… … ................................ 4 1
… … … … … … … … . 44
… … … … … … … … … … … … … … … … … …… … … … …… … … … …… … … … … … … 44
… … … … … … … … … … … … … … … … … …… … … … …… … … … …… … … … … … … 45 … … … … … … … … … … … … … … … … … 46
… … … … … … … … … … … … … .… … … … … … … … … … … … … … … … ..4 6
… … … … .… … … … … … … … … … … … … … … … … … … … … … … … … ..4 7
… … … … … … … … … … … … … … … … … 50
… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … .. 5 1
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1.
D e fin itio n s 1 .1
In t h is C o n t r a c t , t h e fo llo w in g t e r m s s h a ll b e in t e r p r e t e d a s in d ic a t e d : a.
“T h e
C o n tra ct”
P R O C U R IN G
m eans
th e
a gre e m e n t
e n te re d
in t o
b e tw e e n
th e
E N T IT Y a n d t h e S u p p lie r , a s r e c o r d e d in t h e C o n t r a c t F o r m
s ig n e d b y t h e p a rt ie s , in c lu d in g a ll a t t a c h m e n t s a n d a p p e n d ic e s t h e re t o a n d a ll d o c u m e n t s in c o rp o ra t e d b y re fe re n c e t h e re in . b.
“ T h e C o n t ra c t P ric e ” m e a n s t h e p ric e p a y a b le t o t h e S u p p lie r u n d e r t h e C o n t ra c t fo r t h e fu ll a n d p ro p e r p e rfo rm a n c e o f it s c o n t ra c t u a l o b lig a t io n s .
c.
“T h e
G O O D S” m ean s
a ll o f t h e
s u p p lie s , e q u ip m e n t , m a c h in e ry , s p a re
p a rt s , o t h e r m a t e ria ls a n d / o r g e n e ra l s u p p o rt s e rv ic e s w h ic h t h e S u p p lie r is r e q u ir e d t o p r o v id e t o t h e P R O C U R IN G E N T IT Y u n d e r t h e C o n t r a c t . d.
“ T h e S e rv ic e s ” m e a n s t h o s e s e rv ic e s a n c illa ry t o t h e s u p p ly o f t h e G O O D S , s u c h a s t ra n s p o rt a t io n a n d in s u ra n c e , a n d a n y o t h e r in c id e n t a l s e rv ic e s , su ch
as
in s t a lla t io n , c o m m is s io n in g , p ro v is io n
t ra in in g , a n d
o th e r su ch
o b lig a t io n s o f t h e
of
t e c h n ic a l
a s s is t a n c e ,
S u p p lie r c o v e re d u n d e r t h e
C o n tra ct. e.
“ G C C ” m e a n s t h e G e n e ra l C o n d it io n s o f C o n t ra c t c o n t a in e d in t h is S e c t io n .
f.
“ S C C ” m e a n s t h e S p e c ia l C o n d it io n s o f C o n t ra c t .
g.
“ T h e P R O C U R IN G E N T IT Y ” m e a n s t h e o r g a n iz a t io n p u r c h a s in g t h e G O O D S , a s n a m e d in t h e S C C .
h.
“ T h e P R O C U R IN G E N T IT Y ’s c o u n t r y ” is t h e P h ilip p in e s .
i.
“ T h e S u p p lie r” m e a n s t h e in d iv id u a l c o n t ra c t o r, m a n u fa c t u re r d is t rib u t o r, or
firm
s u p p ly in g / m a n u fa c t u rin g
th e
G O O DS
and
S e rv ic e s
under
t h is
C o n t ra c t a n d n a m e d in t h e S C C . j.
T h e “ F u n d in g S o u rc e ” m e a n s t h e o rg a n iz a t io n n a m e d in t h e S C C .
k.
“ T h e P r o je c t S it e ,” w h e r e a p p lic a b le , m e a n s t h e p la c e o r p la c e s n a m e d in th e SC C .
l.
“ D a y ” m e a n s c a le n d a r d a y .
m .
The
“ E ffe c t iv e
D a te ” o f th e
c o n t ra c t w ill b e
th e
d a te
o f re c e ip t b y t h e
S u p p lie r o f t h e N o t ic e t o P ro c e e d o r t h e d a t e p ro v id e d in t h e N o t ic e t o P ro ce e d .
P e rfo rm a n ce
of
a ll
o b lig a t io n s
s h a ll
be
re cko n e d
fro m
th e
E ffe c t iv e D a t e o f t h e C o n t ra c t . n.
“ V e r ifie d R e p o r t ” r e fe r s t o t h e r e p o r t s u b m it t e d b y t h e Im p le m e n t in g U n it t o t h e H e a d o f t h e P R O C U R IN G E N T IT Y s e t t in g fo r t h it s fin d in g s a s t o t h e e x is t e n c e
o f g ro u n d s o r c a u s e s fo r t e rm in a t io n a n d e x p lic it ly s t a t in g it s
re c o m m e n d a t io n fo r t h e is s u a n c e o f a N o t ic e t o T e rm in a t e .
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2.
C o rru p t, F ra u d u le n t, a n d C o e rc iv e P ra c tic e s 2 .1
The
P R O C U R IN G
E N T IT Y
as
w e ll a s
th e
b id d e rs , c o n t ra c t o rs , m a n u fa c t u re rs ,
s u p p lie rs , o r d is t rib u t o rs s h a ll o b s e rv e t h e h ig h e s t s t a n d a rd o f e t h ic s d u rin g t h e p ro c u re m e n t a n d e x e c u t io n o f s u c h c o n t ra c t s .
In p u r s u a n c e o f t h is p o lic y , t h e
P R O C U R IN G E N T IT Y : (a )
d e fin e s , fo r t h e p u rp o s e s o f t h is p ro v is io n , t h e t e rm s s e t fo rt h b e lo w a s fo llo w s : (i)
" c o rru p t p ra c t ic e " m e a n s b e h a v io r o n t h e p a rt o f o ffic ia ls in t h e p u b lic o r p riv a t e
s e c t o rs b y w h ic h t h e y im p ro p e rly a n d u n la w fu lly e n ric h
t h e m s e lv e s , o t h e rs , o r
in d u c e
o th e rs
to
do
so , b y
m is u s in g
th e
p o s it io n in w h ic h t h e y a re p la c e d , a n d it in c lu d e s t h e o ffe rin g , g iv in g , re c e iv in g , o r s o lic it in g o f a n y t h in g o f v a lu e t o in flu e n c e t h e a c t io n o f a n y s u c h o ffic ia l in t h e p ro c u re m e n t p ro c e s s o r in c o n t ra c t e x e c u t io n ; e n t e rin g ,
on
t ra n s a c t io n
b e h a lf
of
m a n ife s t ly
th e
and
G o ve rn m e n t,
g ro s s ly
in t o
any
d is a d v a n t a g e o u s
co n tra ct to
th e
or
sam e,
w h e t h e r o r n o t t h e p u b lic o ffic e r p ro fit e d o r w ill p ro fit t h e re b y , a n d s im ila r a c t s a s p ro v id e d in R e p u b lic A c t 3 0 1 9 . (ii)
" fra u d u le n t p ra c t ic e " m e a n s a m is re p re s e n t a t io n o f fa c t s in o rd e r t o in flu e n c e a p ro c u re m e n t p ro c e s s o r t h e e x e c u t io n o f a c o n t ra c t t o t h e d e t r im e n t o f t h e P R O C U R IN G E N T IT Y , a n d in c lu d e s c o llu s iv e p r a c t ic e s a m o n g B id d e rs (p rio r t o o r a ft e r B id s u b m is s io n ) d e s ig n e d t o e s t a b lis h B id
p ric e s
a t a rt ific ia l, n o n -c o m p e t it iv e
le v e ls
and
to
d e p riv e
th e
P R O C U R IN G E N T IT Y o f t h e b e n e fit s o f fr e e a n d o p e n c o m p e t it io n . (iii)
“ c o llu s iv e p ra c t ic e s ” m e a n s a s c h e m e o r a rra n g e m e n t b e t w e e n t w o o r m o r e B id d e r s , w it h o r w it h o u t t h e k n o w le d g e o f t h e P R O C U R IN G E N T IT Y , d e s ig n e d t o e s t a b lis h B id p r ic e s a t a r t ific ia l, n o n -c o m p e t it iv e le v e ls .
(iv )
“ c o e rc iv e p ra c t ic e s ” m e a n s h a rm in g o r t h re a t e n in g t o h a rm , d i re c t ly or
in d ire c t ly ,
p e rso n s,
or
t h e ir
p ro p e rty
to
in flu e n c e
t h e ir
p a rt ic ip a t io n in a p ro c u re m e n t p ro c e s s , o r a ffe c t t h e e x e c u t io n o f
a
co n tra ct; (v )
“ o b s t ru c t iv e p ra c t ic e is (a a )
d e lib e ra t e ly e v id e n c e
d e s t ro y in g , fa ls ify in g , a lt e rin g o r c o n c e a lin g o f
m a t e ria l
in v e s t ig a t io n
to
an
a d m in is t ra t iv e
p ro c e e d in g s
or
o r m a k in g fa ls e s t a t e m e n t s t o in v e s t ig a t o rs in
o rd e r t o m a t e ria lly im p e d e a n a d m in is t ra t iv e p ro c e e d in g s o r in v e s t ig a t io n
of
th e
P ro c u rin g
E n t it y
or
any
fo re ig n
g o v e rn m e n t / fo re ig n o r in t e rn a t io n a l fi n a n c in g in s t it u t io n in t o a lle g a t io n s
of
a
c o rru p t , fra u d u le n t , c o e rc iv e
or
c o llu s iv e
p ra c t ic e ; a n d / o r t h re a t e n in g , h a ra s s in g o r in t im id a t in g a n y
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p a rt y t o p re v e n t it fro m
d is c lo s in g it s k n o w le d g e o f m a t t e rs
r e l e v a n t t o t h e a d m i n i s t r a t iv e p r o c e e d i n g s o r i n v e s t i g a t i o n o r fro m p u rs u in g s u c h p ro c e e d in g s o r in v e s t ig a t io n ; o r (b b )
a cts
in t e n d e d
in s p e c t io n fo re ig n
and
to
m a t e ria lly
a u d it rig h t s
g o v e rn m e n t / fo re ig n
im p e d e o f th e or
th e
e x e rc is e
P ro c u rin g
of
th e
E n t it y o r a n y
in t e rn a t io n a l
fin a n c in g
in s t it u t io n h e re in . (b )
w ill
r e je c t
a
p ro p o sa l
fo r
a w a rd
if
it
d e t e rm in e s
th a t
th e
B id d e r
re c o m m e n d e d fo r a w a rd h a s e n g a g e d in a n y o f t h e p ra c t ic e s m e n t io n e d in t h is C la u s e fo r p u rp o s e s o f c o m p e t in g fo r t h e c o n t ra c t . 2 .2
F u r t h e r t h e F u n d in g S o u r c e , B o r r o w e r o r P R O C U R IN G E N T I T Y , a s a p p r o p r ia t e , w ill s e e k t o im p o s e t h e m a x im u m c iv il, a d m in is t ra t iv e a n d / o r c rim in a l p e n a lt ie s a v a ila b le u n d e r t h e a p p lic a b le la w o n in d iv id u a ls a n d o rg a n iz a t io n s d e e m e d t o b e in v o lv e d w it h a n y o f t h e p r a c t ic e s m e n t io n e d in G C C C la u s e 2 .1 (a ).
3.
In s p e c t io n a n d A u d it b y t h e F u n d in g S o u r c e T h e S u p p lie r s h a ll p e r m it t h e F u n d in g S o u r c e t o in s p e c t t h e S u p p lie r ’s a c c o u n t s a n d re co rd s
re la t in g
to
th e
p e rfo rm a n ce
o f th e
S u p p lie r a n d
to
h ave
th e m
a u d it e d
by
a u d it o rs a p p o in t e d b y t h e F u n d in g S o u rc e , if s o re q u i re d b y t h e F u n d in g S o u rc e .
4.
G o v e rn in g L a w a n d L a n g u a g e 4 .1
T h is C o n t ra c t s h a ll b e in t e rp re t e d in a c c o rd a n c e w it h t h e la w s o f t h e R e p u b lic o f t h e P h ilip p in e s .
4 .2
T h is C o n t ra c t h a s b e e n b in d in g
and
e x e cu te d
c o n t ro llin g
in t e rp re t a t io n
of
t h is
la n g u a g e
C o n tra ct.
in
t h e E n g lis h la n g u a g e , w h ic h s h a ll b e t h e
fo r a ll m a t t e rs re la t in g t o A ll
co rre sp o n d e n ce
and
th e
m e a n in g o r
o th e r d o cu m e n ts
p e rt a in in g t o t h is C o n t ra c t e x c h a n g e d b y t h e p a rt ie s s h a ll b e w rit t e n in E n g lis h .
5.
N o tic e s 5 .1
A n y n o t ic e , re q u e s t , o r c o n s e n t re q u ire d p u rsu a n t to
t h is
C o n t ra c t s h a ll b e
in
o r p e rm it t e d
w rit in g .
to
A n y su ch
be
g iv e n
or m ade
n o t ic e , re q u e s t , o r
c o n s e n t s h a ll b e d e e m e d t o h a v e b e e n g iv e n o r m a d e w h e n re c e iv e d b y t h e c o n c e r n e d p a r t y , e it h e r in p e r s o n o r t h r o u g h a n a u t h o r i z e d r e p r e s e n t a tiv e o f t h e P a rty to
w hom
th e
c o m m u n ic a t io n is a d d re s s e d , o r w h e n s e n t b y re g is t e re d
m a il, t e le x , t e le g ra m , o r fa c s im ile t o s u c h P a rt y a t t h e a d d re s s s p e c ifie d in t h e S C C , w h ic h s h a ll b e e ffe c t iv e w h e n d e liv e r e d a n d d u ly r e c e iv e d o r o n t h e n o t ic e ’s e ffe c t iv e d a t e , w h ic h e v e r is la t e r.
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5 .2
A P a rt y m a y c h a n g e it s a d d re s s fo r n o t ic e h e re u n d e r b y g iv in g t h e o t h e r P a rt y n o t ic e o f s u c h c h a n g e p u rs u a n t t o t h e p ro v is io n s lis t e d in t h e S C C fo r G C C C la u s e 5 .1 .
6.
S c o p e o f C o n tra c t 6 .1
T h e G O O D S a n d R e la t e d S e rv ic e s t o b e p ro v id e d s h a ll b e a s s p e c ifie d in S e c t io n V I S c h e d u le o f R e q u ire m e n t s .
6 .2
T h is C o n t ra c t s h a ll in c lu d e a ll s u c h it e m s , a lt h o u g h n o t s p e c ific a lly m e n t io n e d , t h a t c a n b e re a s o n a b ly in fe rre d a s b e in g re q u ire d fo r it s c o m p le t io n a s if s u c h it e m s w e re e x p re s s ly m e n t io n e d h e re in .
A n y a d d it io n a l re q u ire m e n t s fo r t h e
c o m p le t io n o f t h is C o n t ra c t s h a ll b e p ro v id e d in t h e S C C .
7.
S u b c o n t r a c t in g
7 .1
S u b c o n t ra c t in g o f a n y p o rt io n o f t h e G O O D S , if a llo w e d in t h e B D S , d o e s n o t re lie v e
th e
S u p p lie r
S u p p lie r o f a n y
w ill
be
lia b ilit y
re s p o n s ib le
fo r
o r o b lig a t io n
th e
u n d e r t h is
a c t s , d e fa u lt s , a n d
s u b c o n t ra c t o r, it s a g e n t s , s e rv a n t s o r w o rk m e n
C o n tra ct.
n e g lig e n c e
of
The any
a s fu lly a s if t h e s e w e re t h e
S u p p lie r ’s o w n a c t s , d e fa u lt s , o r n e g lig e n c e , o r t h o s e o f it s a g e n t s , s e r v a n t s o r w o rkm e n . 7 .2
Su b co n tra cto rs d u rin g t h e
d is c lo s e d
and
im p le m e n t a t io n
id e n t ifie d
d u rin g t h e
b id d in g m a y b e
o f t h is C o n t r a c t , s u b je c t t o
c o m p lia n c e
ch a n ge d w it h
th e
re q u ire d q u a lific a t io n s a n d t h e a p p ro v a l o f t h e P ro c u rin g E n t it y .
8.
P ro c u rin g E n t it y ’s R e s p o n s ib ilit ie s 8 .1
W h e n e v e r t h e p e rfo rm a n c e o f t h e o b li g a t io n s in t h is C o n t ra c t re q u ire s t h a t t h e S u p p lie r o b t a in p e rm it s , a p p ro v a ls , im p o rt , a n d o t h e r lic e n s e s fro m lo c a l p u b lic a u t h o r it ie s, t h e P R O C U R IN G E N T IT Y s h a ll, if s o n e e d e d b y t h e S u p p lie r , m a k e it s b e s t e ffo rt t o a s s is t t h e S u p p lie r in c o m p ly in g w it h s u c h re q u ire m e n t s in a t im e ly a n d e x p e d it io u s m a n n e r.
8 .2
T h e P R O C U R IN G
E N T IT Y s h a ll p a y a ll c o s t s in v o lv e d in t h e p e r fo r m a n c e o f it s
re s p o n s ib ilit ie s in a c c o rd a n c e w it h G C C C la u s e 6 .
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9.
P ric e s 9 .1
Fo r th e
g iv e n
c o n s id e re d
sco p e
fix e d
o f w o rk in
p ric e s , a n d
t h is C o n t ra c t a s a w a rd e d , a ll b id
th e re fo re
p ric e s a re
n o t s u b je c t t o p r ic e e s c a la t io n d u r in g
c o n t ra c t im p le m e n t a t io n , e x c e p t u n d e r e x t ra o rd in a ry c irc u m s t a n c e s a n d u p o n p r io r a p p r o v a l o f t h e G P P B in a c c o r d a n c e w it h S e c t io n 6 1 o f R .A . 9 1 8 4 a n d it s IR R o r e x c e p t a s p ro v id e d in t h is C la u s e . 9 .2
P ric e s c h a rg e d b y t h e S u p p lie r fo r G O O D S d e liv e re d a n d / o r s e rv ic e s p e rfo rm e d u n d e r t h is C o n t ra c t s h a ll n o t v a ry fro m t h e p ric e s q u o t e d b y t h e S u p p lie r in it s b id , w it h t h e e x c e p t io n o f a n y c h a n g e in p ric e re s u lt in g fro m
a C h a n ge O rd e r
is s u e d in a c c o rd a n c e w it h G C C C la u s e 2 9 .
10.
Paym ent 1 0 .1
P a y m e n t s s h a ll b e m a d e o n ly u p o n a c e rt ific a t io n b y t h e H e a d o f t h e P R O C U R IN G
E N T IT Y
d e liv e re d
a cco rd a n ce
in
in s p e c t e d
and
p aym en t
s h a ll
m a t e ria ls
not
to
th e
w it h
a cce p te d . be
e ffe ct
m ade
th e
th a t
th e
G O O DS
h a ve
been
re n d e re d
or
t e rm s o f t h is C o n t ra c t a n d h a v e b e e n d u ly
E x c e p t w it h t h e p rio r a p p ro v a l o f t h e P re s id e n t n o fo r
y e t d e liv e re d
s e rv ic e s
not
u n d e r t h is
ye t re n d e re d
C o n tra ct.
Ten
o r fo r s u p p lie s
and
p e rce n t (1 0 % ) o f th e
a m o u n t o f e a c h p a y m e n t s h a ll b e r e t a in e d b y t h e P R O C U R IN G E N T IT Y t o c o v e r th e
S u p p lie r ’s w a r r a n t y o b lig a t io n s u n d e r t h is C o n t r a c t a s d e s c r ib e d
in
G CC
C la u s e 1 7 . 1 0 .2
T h e S u p p lie r ’s r e q u e s t (s ) fo r p a y m e n t s h a ll b e m a d e t o t h e P R O C U R IN G E N T IT Y in w rit in g , a c c o m p a n ie d
by
an
in v o ic e
d e s c rib in g , a s
a p p ro p ria t e , t h e
G O O DS
d e liv e re d a n d / o r S e rv ic e s p e rfo rm e d , a n d b y d o c u m e n t s s u b m it t e d p u rs u a n t t o t h e S C C p r o v is io n fo r G C C C la u s e 6 .2 , a n d u p o n fu lfillm e n t o f o t h e r o b lig a t io n s s t ip u la t e d in t h is C o n t ra c t . 1 0 .3
P u rsu a n t
to
G CC
C la u s e
1 0 .2 ,
p a ym e n ts
s h a ll
be
m ade
p ro m p t ly
by
th e
P R O C U R IN G E N T IT Y , b u t in n o c a s e la t e r t h a n s ix t y (6 0 ) d a y s a ft e r s u b m is s io n o f a n in v o ic e o r c la im b y t h e S u p p lie r. 1 0 .4
U n le s s o t h e rw is e s p e c ifie d in t h e S C C , t h e c u rre n c y in w h ic h p a y m e n t is m a d e t o t h e S u p p lie r u n d e r t h is C o n t ra c t s h a ll b e in P h ilip p in e P e s o s .
11.
A d van ce Paym en t 1 1 .1
A d v a n c e p a y m e n t s h a ll b e m a d e o n ly a ft e r p rio r a p p ro v a l o f t h e P re s id e n t , a n d s h a ll n o t e x c e e d fift e e n p e rc e n t (1 5 % ) o f t h e C o n t ra c t a m o u n t , u n le s s o t h e rw is e d ire c t e d b y t h e P re s id e n t o r in c a s e s a llo w e d u n d e r A n n e x “ D ” o f R 9 1 8 4 .
1 1 .2
S IN IL O A N
F o r G O O D S s u p p lie d fro m a b ro a d , t h e t e rm s o f p a y m e n t s h a ll b e a s fo llo w s :
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(a )
O n C o n t ra c t S ig n a t u re : F ift e e n p e rc e n t (1 5 % ) o f t h e C o n t ra c t P ric e s h a ll b e p a id
w it h in
s ix t y
(6 0 )
s u b m is s io n o f a c la im
d ays
fro m
s ig n in g
of
th e
C o n tra ct
and
upon
a n d a b a n k g u a ra n t e e fo r t h e e q u iv a le n t a m o u n t
v a lid u n t il t h e G O O D S a re d e liv e re d a n d in t h e fo rm
p ro v id e d in S e c t io n
V III. B id d in g F o r m s . (b )
O n D e liv e ry : S ix t y -fiv e p e rc e n t (6 5 % ) o f t h e C o n t ra c t P ric e s h a ll b e p a id t o t h e S u p p lie r w it h in s ix t y (6 0 ) d a y s a ft e r t h e d a t e o f re c e ip t o f t h e G O O D S a n d u p o n s u b m is s io n o f t h e d o c u m e n t s (i) t h ro u g h (v i) s p e c ifie d in t h e S C C p ro v is io n o n D e liv e ry a n d D o c u m e n t s .
(c)
O n A c c e p t a n c e : T h e re m a in in g t w e n t y p e rc e n t (2 0 % ) o f t h e C o n t ra c t P ric e s h a ll
be
p a id
to
th e
S u p p lie r w it h in
s ix t y
(6 0 )
d ays
a fte r th e
d a te
of
s u b m is s io n o f t h e a c c e p t a n c e a n d in s p e c t io n c e rt ific a t e fo r t h e re s p e c t iv e d e liv e r y is s u e d b y t h e P r o c u r in g E n t it y ’s a u t h o r iz e d r e p r e s e n t a t iv e . In t h e e v e n t t h a t n o in s p e c t io n o r a c c e p t a n c e c e rt ific a t e is is s u e d b y t h e P ro c u rin g E n t it y ’s a u t h o r iz e d r e p r e s e n t a t iv e w it h in fo r t y fiv e (4 5 ) d a y s o f t h e d a t e s h o w n o n t h e d e liv e ry re c e ip t t h e S u p p lie r s h a ll h a v e t h e rig h t t o c la im p a y m e n t o f t h e r e m a in in g t w e n t y p e r c e n t (2 0 % ) s u b je c t t o t h e P r o c u r in g E n t it y ’s o w n v e r ific a t io n o f t h e r e a s o n ( s ) fo r t h e fa ilu r e t o is s u e d o c u m e n t s (v ii) a n d (v iii) a s d e s c rib e d in t h e S C C p ro v is io n o n D e liv e ry a n d D o c u m e n t s . 1 1 .3
A ll p ro g re s s p a y m e n t s s h a ll firs t b e c h a rg e d a g a in s t t h e a d v a n c e p a y m e n t u n t il t h e la t t e r h a s b e e n fu lly e x h a u s t e d .
12.
T a x e s a n d D u tie s T h e S u p p lie r, w h e t h e r lo c a l o r fo re ig n , s h a ll b e e n t ire ly re s p o n s ib le fo r a ll t h e n e c e s s a ry t a x e s , s t a m p d u t ie s , lic e n s e fe e s , a n d o t h e r s u c h le v ie s im p o s e d fo r t h e c o m p le t io n o f t h is C o n t ra c t .
13.
P e rfo rm a n c e S e c u rity 1 3 .1
W it h in
te n
(1 0 ) c a le n d a r d a y s fro m
re c e ip t o f t h e N o t ic e o f A w a rd fro m
th e
P R O C U R IN G E N T IT Y b u t in n o c a s e la t e r t h a n t h e s ig n in g o f t h e c o n t r a c t b y b o t h p a rt ie s , t h e s u c c e s s fu l B id d e r s h a ll fu rn is h t h e p e rfo rm a n c e s e c u rit y in a n y t h e f o r m s p r e s c r ib e d in t h e IT B C la u s e 3 3 .2 .
T h e S ta n d a rd F o rm a t fo r P e rfo rm a n ce
S e c u r it y a s s h o w n in S e c t io n V III B id d in g F o r m s s h a ll b e u s e d . 1 3 .2
T h e p e r fo r m a n c e s e c u r it y p o s t e d in fa v o r o f t h e P R O C U R IN G
E N T IT Y s h a ll b e
fo rfe it e d in t h e e v e n t it is e s t a b lis h e d t h a t t h e w in n in g b id d e r is in d e fa u lt in a n y o f it s o b lig a t io n s u n d e r t h e c o n t ra c t . 1 3 .3
T h e p e r fo r m a n c e s e c u r it y s h a ll r e m a in v a lid u n t il is s u a n c e b y t h e P R O C U R IN G E N T IT Y o f t h e fin a l C e r t ific a t e o f A c c e p t a n c e .
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1 3 .4
The
p e rfo rm a n ce
s e c u rit y
m ay
be
re le a s e d
by
th e
P R O C U R IN G
E N T IT Y
and
re t u rn e d t o t h e S u p p lie r a ft e r t h e is s u a n c e o f t h e C e rt ific a t e o f F in a l A c c e p t a n c e s u b je c t t o t h e fo llo w in g c o n d it io n s : (a )
T h e re a re n o p e n d in g c la im s a g a in s t t h e S u p p lie r o r t h e s u re t y c o m p a n y file d b y t h e P R O C U R IN G E N T IT Y ;
(b )
T h e C o n t r a c t o r h a s n o p e n d in g c la im s fo r la b o r a n d m a t e ria ls file d a g a in s t it ; a n d
(c)
14.
O th e r te rm s o f th e co n tra ct.
U s e o f C o n t r a c t D o c u m e n t s a n d In fo r m a t io n 1 4 .1
T h e S u p p lie r s h a ll n o t , e x c e p t fo r p u rp o s e s o f p e rfo rm in g t h e o b lig a t io n s in t h is C o n t r a c t , w it h o u t t h e P R O C U R IN G E N T IT Y ’s p r io r w r it t e n c o n s e n t , d is c lo s e t h is C o n t ra c t , o r a n y p ro v is io n t h e re o f, o r a n y s p e c ific a t io n , p la n , d ra w in g , p a t t e rn , s a m p le , o r in fo r m a t io n fu r n is h e d b y o r o n b e h a lf o f t h e P R O C U R IN G E N T IT Y . A n y s u c h d is c lo s u re s h a ll b e m a d e in c o n fid e n c e a n d s h a ll e x t e n d o n ly a s fa r a s m a y b e n e ce s s a ry fo r p u rp o s e s o f s u ch p e rfo rm a n ce .
1 4 .2
A n y d o c u m e n t , o t h e r t h a n t h is C o n t ra c t it s e lf, e n u m e ra t e d in G C C C la u s e
1 4 .1
s h a ll r e m a in t h e p r o p e r t y o f t h e P R O C U R IN G E N T IT Y a n d s h a ll b e r e t u r n e d (a ll c o p ie s ) t o t h e P R O C U R IN G E N T IT Y o n c o m p le t io n o f t h e S u p p lie r ’s p e r fo r m a n c e u n d e r t h is C o n t r a c t if s o r e q u ir e d b y t h e P R O C U R IN G E N T IT Y .
15.
S ta n d a rd s T h e G O O D S p ro v id e d u n d e r t h is C o n t ra c t s h a ll c o n fo rm t o t h e s t a n d a rd s m e n t io n e d in th e
S e c t io n
V II.
T e c h n ic a l
S p e c ific a t io n s ;
and,
w hen
no
a p p lic a b le
sta n d a rd
is
m e n t i o n e d , t o t h e a u t h o r i t a t i v e s t a n d a r d s a p p r o p r ia t e t o t h e G O O D S ’ c o u n t r y o f o r i g i n . S u c h s t a n d a rd s s h a ll b e t h e la t e s t is s u e d b y t h e in s t it u t io n c o n c e rn e d .
16.
In s p e c t io n a n d T e s t s 1 6 .1
T h e P ro c u rin g E n t it y o r it s re p re s e n t a t iv e s h a ll h a v e t h e rig h t t o in s p e c t a n d / o r t o t e s t t h e G O O D S t o c o n firm t h e ir c o n fo rm it y t o t h e C o n t ra c t s p e c ific a t io n s a t no
e x tra
co st
to
th e
P ro c u rin g
E n t it y .
The
SC C
and
S e c t io n
V II. T e c h n ic a l
S p e c ific a t io n s s h a ll s p e c ify w h a t in s p e c t io n s a n d / o r t e s t s t h e P ro c u rin g E n t it y re q u ire s a n d w h e re t h e y a re t o b e c o n d u c t e d . T h e P ro c u rin g E n t it y s h a ll n o t ify t h e S u p p lie r in w rit in g , in a t im e ly m a n n e r, o f t h e id e n t it y o f a n y re p re s e n t a t iv e s re t a in e d fo r t h e s e p u rp o s e s . 1 6 .2
If a p p lic a b le , t h e in s p e c t io n s a n d t e s t s m a y b e c o n d u c t e d o n t h e p r e m is e s o f t h e S u p p lie r o r it s s u b c o n t ra c t o r(s ), a t p o in t o f d e liv e ry , a n d / o r a t t h e G O O D S ’ fin a l d e s t in a t io n . If c o n d u c t e d o n t h e p r e m is e s o f t h e S u p p lie r o r it s s u b c o n t r a c t o r (s ), a ll
S IN IL O A N
re a s o n a b le
W A T E R D IS T R IC T
fa c ilit ie s
and
a s s is t a n c e ,
in c lu d in g
a cce ss
to
d ra w in g s
and
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p ro d u c t io n
d a t a , s h a ll
P R O C U R IN G
E N T IT Y .
be
fu rn is h e d
to
th e
in s p e c t o rs
at no
ch a rge
T h e S u p p lie r s h a ll p r o v id e t h e P R O C U R IN G
to
th e
E N T IT Y w it h
re s u lt s o f s u c h in s p e c t io n s a n d t e s t s . 1 6 .3
T h e P ro c u rin g E n t it y o r it s d e s ig n a t e d re p re s e n t a t iv e s h a ll b e e n t it le d t o a t t e n d th e
te sts
an d /o r
P ro c u rin g
E n t it y
in s p e c t io n s s h a ll
bear
re fe rre d
a ll
of
it s
to
in
ow n
t h is
C la u s e
co sts
and
p ro v id e d
exp en ses
th a t
in c u rre d
th e in
c o n n e c t io n w it h s u c h a t t e n d a n c e in c lu d in g , b u t n o t lim it e d t o , a ll t ra v e lin g a n d b o a rd a n d lo d g in g e x p e n s e s . 1 6 .4
T h e P R O C U R IN G E N T IT Y m a y r e je c t a n y G O O D S o r a n y p a r t t h e r e o f t h a t fa il t o p a s s a n y t e s t a n d / o r in s p e c t io n o r d o n o t c o n fo rm
t o t h e s p e c ific a t io n s . T h e
S u p p lie r s h a ll e it h e r r e c t ify o r r e p la c e s u c h r e je c t e d G O O D S o r p a r t s t h e r e o f o r m ake
a lt e ra t io n s
n e ce ssa ry
to
m eet
th e
s p e c ific a t io n s
at
no
co st
to
th e
P R O C U R IN G E N T IT Y , a n d s h a ll r e p e a t t h e t e s t a n d / o r in s p e c t io n , a t n o c o s t t o t h e P R O C U R IN G E N T IT Y , u p o n g iv in g a n o t ic e p u r s u a n t t o G C C C la u s e 5 . 1 6 .5
T h e S u p p lie r a g re e s t h a t n e it h e r t h e e x e c u t io n o f a t e s t a n d / o r in s p e c t io n o f t h e G O O D S o r a n y p a r t t h e r e o f, n o r t h e a t t e n d a n c e b y t h e P R O C U R IN G E N T IT Y o r it s re p re s e n t a t iv e ,
s h a ll
re le a s e
th e
S u p p lie r
fro m
any
w a rra n t ie s
or
o th e r
o b lig a t io n s u n d e r t h is C o n t ra c t .
17.
W a rra n ty 1 7 .1
T h e S u p p lie r w a rra n t s t h a t t h e G O O D S s u p p lie d u n d e r t h e C o n t ra c t a re n e w , u n u s e d , o f t h e m o s t re c e n t o r c u rre n t m o d e ls , a n d t h a t t h e y in c o rp o ra t e a ll re ce n t
im p ro v e m e n t s
in
d e s ig n
and
m a t e ria ls ,
e x ce p t
w hen
th e
t e c h n ic a l
s p e c ific a t io n s r e q u ir e d b y t h e P R O C U R IN G E N T IT Y p r o v id e s o t h e r w is e . 1 7 .2
T h e S u p p lie r fu rt h e r w a rra n t s t h a t a ll G O O D S s u p p lie d u n d e r t h is C o n t ra c t s h a ll h a v e n o d e fe c t , a ris in g fro m d e s ig n , m a t e ria ls , o r w o rk m a n s h ip o r fro m a n y a c t o r o m is s io n o f t h e S u p p lie r t h a t m a y d e v e lo p u n d e r n o rm a l u s e o f t h e s u p p lie d G O O D S in t h e c o n d it io n s p re v a ilin g in t h e c o u n t ry o f fin a l d e s t in a t io n .
1 7 .3
In o r d e r t o a s s u r e t h a t m a n u fa c t u r in g d e fe c t s s h a ll b e c o r r e c t e d b y t h e S u p p lie r , a w a rra n t y s h a ll b e re q u ire d fro m t h e S u p p lie r fo r a m in im u m p e rio d s p e c ifie d in th e SC C .
T h e o b lig a t io n fo r t h e w a r r a n t y s h a ll b e c o v e r e d b y , a t t h e S u p p lie r ’s
o p t io n , e it h e r re t e n t io n m o n e y in a n a m o u n t e q u iv a le n t t o a t le a s t t e n p e rc e n t (1 0 % ) o f t h e fin a l p a y m e n t , o r a s p e c ia l b a n k g u a ra n t e e e q u iv a le n t t o a t le a s t t e n p e rc e n t (1 0 % ) o f t h e t o t a l C o n t ra c t P ric e o r o t h e r s u c h a m o u n t if s o s p e c ifie d in t h e S C C . T h e s a id a m o u n t s s h a ll o n ly b e re le a s e d a ft e r t h e la p s e o f t h e w a rra n t y p e rio d s p e c ifie d in t h e S C C ; p ro v id e d , h o w e v e r, t h a t t h e G O O D S s u p p lie d a re fre e fro m
p a t e n t a n d la t e n t d e fe c t s a n d a ll t h e c o n d it io n s im p o s e d u n d e r t h e
C o n t ra c t h a v e b e e n fu lly m e t .
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1 7 .4
The
P R O C U R IN G
E N T IT Y
s h a ll p ro m p t ly n o t ify t h e
c la im s a ris in g u n d e r t h is w a rra n t y .
S u p p lie r in
w rit in g o f a n y
U p o n re c e ip t o f s u c h n o t ic e , t h e S u p p lie r
s h a ll, w it h in t h e p e rio d s p e c ifie d in t h e S C C a n d w it h a ll re a s o n a b le s p e e d , re p a ir o r re p la c e t h e d e fe c t iv e G O O D S o r p a rt s t h e re o f, w it h o u t c o s t t o t h e P ro c u rin g E n t it y . 1 7 .5
If t h e S u p p lie r , h a v in g b e e n n o t ifie d , fa ils t o r e m e d y t h e d e fe c t (s ) w it h in t h e p e r io d s p e c ifie d in t h e G C C C la u s e 1 7 .4 , t h e P R O C U R IN G E N T IT Y m a y p r o c e e d t o ta ke
su ch
re m e d ia l
a c t io n
as
m ay
be
n e ce ssa ry, a t th e
S u p p lie r ’s
r is k
and
e x p e n s e a n d w it h o u t p r e ju d ic e t o a n y o t h e r r ig h t s w h ic h t h e P R O C U R IN G E N T IT Y m a y h a v e a g a in s t t h e S u p p lie r u n d e r t h e C o n t ra c t a n d u n d e r t h e a p p lic a b le la w .
18.
D e la y s in t h e S u p p lie r’s P e rfo rm a n c e 1 8 .1
D e liv e ry o f t h e G O O D S a n d / o r p e rfo rm a n c e o f S e rv ic e s s h a ll b e m a d e b y t h e S u p p lie r in a c c o r d a n c e w it h t h e t im e s c h e d u le p r e s c r ib e d b y t h e P R O C U R IN G E N T IT Y in S e c t io n V I. S c h e d u le o f R e q u ir e m e n t s .
1 8 .2
If a t a n y
t im e
d u rin g
th e
p e rfo rm a n ce
o f t h is C o n t ra c t , t h e
S u p p lie r o r it s
S u b c o n t ra c t o r(s ) s h o u ld e n c o u n t e r c o n d it io n s im p e d in g t im e ly d e liv e ry o f t h e G O O D S a n d / o r p e rfo rm a n c e o f S e rv ic e s , t h e S u p p lie r s h a ll p ro m p t ly n o t ify t h e P R O C U R IN G E N T IT Y in w r it in g o f t h e fa c t o f t h e d e la y , it s lik e ly d u r a t io n a n d it s c a u s e (s ). A s s o o n a s p r a c t ic a b le a ft e r r e c e ip t o f t h e S u p p lie r ’s n o t ic e , a n d u p o n c a u s e s p r o v id e d fo r u n d e r G C C C la u s e 2 2 , t h e P R O C U R IN G E N T IT Y s h a ll e v a lu a t e t h e s it u a t io n a n d m a y e x t e n d t h e S u p p lie r ’s t im e fo r p e r fo r m a n c e , in w h ic h c a s e t h e e x t e n s io n s h a ll b e ra t ifie d b y t h e p a rt ie s b y a m e n d m e n t o f C o n t ra c t . 1 8 .3
E x ce p t
as
p ro v id e d
under
G CC
C la u s e
22,
a
d e la y
by
th e
S u p p lie r in
th e
p e rfo rm a n c e o f it s o b lig a t io n s s h a ll re n d e r t h e S u p p lie r lia b le t o t h e im p o s it io n o f liq u id a t e d d a m a g e s p u rs u a n t t o G C C C la u s e 1 9 , u n le s s a n e x t e n s io n o f t im e is a g re e d u p o n p u rs u a n t t o G C C C la u s e 2 9 w it h o u t t h e a p p lic a t io n o f liq u id a t e d d am ages.
19.
L iq u id a te d D a m a g e s S u b je c t t o G C C C la u s e s 1 8 a n d 2 2 , if t h e S u p p lie r fa ils t o s a t is fa c t o r ily d e liv e r a n y o r a ll o f th e
G O O D S a n d /o r to
p e rfo rm
th e
S e rv ic e s w it h in
t h e p e rio d (s ) s p e c ifie d in t h is
C o n t r a c t in c lu s iv e o f d u ly g r a n t e d t im e e x t e n s io n s if a n y , t h e P R O C U R IN G E N T IT Y s h a ll, w it h o u t p r e ju d ic e t o it s o t h e r r e m e d ie s u n d e r t h is C o n t r a c t a n d u n d e r t h e a p p lic a b le la w , d e d u c t fro m t h e C o n t ra c t P ric e , a s liq u id a t e d d a m a g e s , t h e a p p lic a b le ra t e o f o n e t e n t h (1 / 1 0 ) o f o n e (1 ) p e rc e n t o f t h e c o s t o f t h e u n p e rfo rm e d p o rt io n fo r e v e ry d a y o f d e la y
u n t il a c t u a l d e liv e ry
p e rce n t (1 0 % ) o f th e P R O C U R IN G
E N T IT Y
o r p e rfo rm a n ce .
a m o u n t o f th e
s h a ll re s c in d
th e
The
co n tra ct.
m a x im u m
O n ce
th e
d e d u c t io n
m a x im u m
C o n tra ct p u rsu a n t to
G CC
s h a ll b e
te n
is re a c h e d , t h e
C la u s e
2 3 , w it h o u t
p r e ju d ic e t o o t h e r c o u r s e s o f a c t io n a n d r e m e d ie s o p e n t o it .
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20.
S e ttle m e n t o f D is p u te s 2 0 .1
If a n y d is p u t e P R O C U R IN G
o r d iffe re n c e
o f a n y k in d
w h a t s o e v e r s h a ll a ris e b e t w e e n t h e
E N T IT Y a n d t h e S u p p lie r in c o n n e c t io n w it h o r a r is in g o u t o f t h is
C o n t ra c t , t h e p a rt ie s s h a ll m a k e e v e ry e ffo rt t o re s o lv e a m ic a b ly s u c h d is p u t e o r d iffe re n c e b y m u t u a l c o n s u lt a t io n . 2 0 .2
If a ft e r t h ir t y
(3 0 ) d a y s , th e
p a rt ie s
h ave
fa ile d
to
re s o lv e
t h e ir d is p u t e
or
d iffe r e n c e b y s u c h m u t u a l c o n s u lt a t io n , t h e n e it h e r t h e P R O C U R IN G E N T IT Y o r t h e S u p p lie r m a y g iv e n o t ic e t o t h e o t h e r p a rt y o f it s in t e n t io n t o c o m m e n c e a rb it ra t io n ,
as
h e re in a ft e r
p ro v id e d , a s
to
th e
m a tte r
in
d is p u t e , a n d
no
a rb it ra t io n in re s p e c t o f t h is m a t t e r m a y b e c o m m e n c e d u n le s s s u c h n o t ic e is g iv e n . 2 0 .3
A n y d is p u t e o r d iffe re n c e in re s p e c t o f w h ic h a n o t ic e o f in t e n t io n t o c o m m e n c e a rb it ra t io n h a s b e e n g iv e n in a c c o rd a n c e w it h t h is C la u s e s h a ll b e s e t t le d b y a rb it ra t io n .
A rb it ra t io n m a y b e c o m m e n c e d p rio r t o o r a ft e r d e liv e ry o f t h e
G O O D S u n d e r t h is C o n t ra c t . 2 0 .4
In
th e
ca se
of a
d is p u t e
b e tw e e n
th e
P ro c u rin g E n t it y a n d t h e S u p p lie r, t h e
d is p u t e s h a ll b e r e s o lv e d in a c c o r d a n c e w it h R e p u b lic A c t 9 2 8 5 (“ R .A . 9 2 8 5 ” ), o t h e r w is e k n o w n a s t h e “ A lt e r n a t iv e D is p u t e R e s o lu t io n A c t o f 2 0 0 4 .” 2 0 .5
N o t w it h s t a n d in g a n y re fe re n c e t o a rb it ra t io n h e re in , t h e p a rt ie s s h a ll c o n t in u e t o p e rfo rm t h e ir re s p e c t iv e o b lig a t io n s u n d e r t h e C o n t ra c t u n le s s t h e y o t h e rw is e a g r e e ; a n d t h e P R O C U R IN G E N T IT Y s h a ll p a y t h e S u p p lie r a n y m o n ie s d u e t h e S u p p lie r.
21.
L im ita tio n o f L ia b ility 2 1 .1
T h e S u p p l i e r ’ s l i a b i li t y u n d e r t h i s C o n t r a c t s h a l l b e a s p r o v i d e d b y t h e l a w s o f t h e R e p u b lic o f t h e P h ilip p in e s , s u b je c t t o a d d it io n a l p r o v is io n s , if a n y , s e t fo r t h in th e SCC.
2 1 .2
E x c e p t in c a s e s o f c rim in a l n e g lig e n c e o r w illfu l m is c o n d u c t , a n d in t h e c a s e o f i n f r i n g e m e n t o f p a t e n t r i g h t s , i f a p p l i c a b le , t h e a g g r e g a t e l i a b i l i t y o f t h e S u p p l i e r t o t h e P ro c u rin g E n t it y s h a ll n o t e x c e e d t h e t o t a l C o n t ra c t P ric e , p ro v id e d t h a t t h is lim it a t io n
s h a ll n o t a p p ly t o
th e
c o s t o f re p a irin g o r re p la c in g d e fe c t iv e
e q u ip m e n t .
22.
F o rc e M a je u re 2 2 .1 T h e S u p p lie r s h a ll n o t b e lia b le fo r fo r fe it u r e o f it s P e r fo r m a n c e S e c u r it y , liq u id a t e d d a m a g e s , o r t e r m in a t io n fo r d e fa u lt if a n d t o t h e e x t e n t t h a t t h e S u p p lie r ’s d e la y in p e rfo rm a n c e o r o t h e r fa ilu re t o p e rfo rm it s o b lig a t io n s u n d e r t h e C o n t ra c t is t h e r e s u lt o f a fo r c e m a je u r e .
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2 2 .2
F o r p u r p o s e s o f t h is C o n t r a c t t h e t e r m s “ fo r c e m a je u r e ” a n d “ fo r t u it o u s e v e n t ” m a y b e u s e d in t e r c h a n g e a b ly . In t h is r e g a r d , a fo r t u it o u s e v e n t o r fo r c e m a je u r e s h a ll b e
in t e rp re t e d
to
m ean
a n e v e n t w h ic h
t h e C o n t ra c t o r c o u ld n o t h a v e
fo r e s e e n , o r w h ic h t h o u g h fo r e s e e n , w a s in e v it a b le . It s h a ll n o t in c lu d e o r d in a r y u n fa v o ra b le w e a t h e r c o n d it io n s ; a n d a n y o t h e r c a u s e t h e e ffe c t s o f w h ic h c o u ld h a v e b e e n a v o id e d w it h t h e e x e rc is e o f re a s o n a b le d ilig e n c e b y t h e C o n t ra c t o r. S u c h e v e n t s m a y in c lu d e , b u t n o t lim it e d t o , a c t s o f t h e P ro c u rin g E n t it y in it s s o v e re ig n
c a p a c it y , w a rs
o r re v o lu t io n s , fire s , flo o d s , e p id e m ic s , q u a ra n t in e
re s t ric t io n s , a n d fre ig h t e m b a rg o e s . 2 2 .3
If
a
fo rce
m a je u r e
s it u a t io n
a ris e s , t h e
S u p p lie r
s h a ll p ro m p t ly
n o t ify
th e
P R O C U R IN G E N T IT Y in w r it in g o f s u c h c o n d it io n a n d t h e c a u s e t h e r e o f. U n le s s o t h e rw is e
d ire c t e d
by
c o n t in u e t o p e rfo rm
th e
P R O C U R IN G
E N T IT Y
in
w rit in g , t h e
S u p p lie r s h a ll
it s o b lig a t io n s u n d e r t h e C o n t ra c t a s fa r a s is re a s o n a b ly
p ra c t ic a l, a n d s h a ll s e e k a ll re a s o n a b le a lt e rn a t iv e m e a n s fo r p e rfo rm a n c e n o t p r e v e n t e d b y t h e fo r c e m a je u r e .
23.
T e rm in a tio n fo r D e fa u lt 2 3 .1
T h e P R O C U R IN G E N T IT Y s h a ll t e r m in a t e t h is C o n t r a c t fo r d e fa u lt w h e n a n y o f t h e fo llo w in g c o n d it io n s a t t e n d s it s im p le m e n t a t io n : (a )
O u t s id e o f fo r c e m a je u r e , t h e S u p p lie r fa ils t o d e liv e r o r p e r fo r m a n y o r a ll o f t h e G O O D S w it h in t h e p e rio d (s ) s p e c ifie d in t h e c o n t ra c t , o r w it h in a n y e x t e n s io n t h e r e o f g r a n t e d b y t h e P R O C U R IN G E N T IT Y p u r s u a n t t o a r e q u e st m a d e b y t h e S u p p lie r p rio r t o t h e d e la y , a n d s u c h fa ilu re a m o u n t s t o a t le a s t t e n p e rc e n t (1 0 % ) o f t h e c o n t a c t p ric e ;
(b )
a r e s u lt o f fo r c e m a je u r e , t h e S u p p lie r is u n a b le t o d e liv e r o r p e r fo r m a n y or
a ll o f t h e
G O O D S , a m o u n t in g
to
a t le a s t t e n
p e rce n t (1 0 % ) o f th e
c o n t ra c t p ric e , fo r a p e rio d o f n o t le s s t h a n s ix t y (6 0 ) c a le n d a r d a y s a ft e r re c e ip t
of
th e
n o t ic e
fro m
th e
P R O C U R IN G
E N T IT Y
s t a t in g
th a t
th e
c ir c u m s t a n c e o f fo r c e m a je u r e is d e e m e d t o h a v e c e a s e d ; o r (c) 2 3 .2
T h e S u p p lie r fa ils t o p e rfo rm a n y o t h e r o b lig a t io n u n d e r t h e C o n t ra c t .
In t h e e v e n t t h e P R O C U R IN G E N T IT Y t e r m in a t e s t h is C o n t r a c t in w h o le o r in p a r t , fo r a n y o f t h e r e a s o n s p r o v id e d u n d e r G C C C la u s e s 2 3 t o 2 6 , t h e P R O C U R IN G E N T IT Y
m ay
p ro cu re ,
upon
su ch
te rm s
and
in
su ch
m anner
as
it
deem s
a p p ro p ria t e , G O O D S o r S e rv ic e s s im ila r t o t h o s e u n d e liv e re d , a n d t h e S u p p lie r s h a ll b e lia b le t o t h e P R O C U R IN G E N T IT Y fo r a n y e x c e s s c o s t s fo r s u c h s im ila r G O O D S o r S e rv ic e s .
H o w e v e r, t h e S u p p lie r s h a ll c o n t in u e p e rfo rm a n c e o f t h is
C o n t ra c t t o t h e e x t e n t n o t t e rm in a t e d . 2 3 .3
In c a s e t h e d e la y in t h e d e liv e r y o f t h e G O O D S a n d / o r p e r fo r m a n c e o f t h e S e r v ic e s e x ce e d s co n tra ct
S IN IL O A N
a
t im e
t im e
W A T E R D IS T R IC T
d u ra t io n
p lu s
any
e q u iv a le n t t im e
to
e x t e n s io n
te n d u ly
p e rce n t gra n te d
(1 0 % ) to
of th e
th e
s p e c ifie d
S u p p lie r, t h e
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P R O C U R IN G
E N T IT Y
m ay
t e rm in a t e
t h is
C o n tra ct,
fo rfe it
th e
S u p p l i e r 's
p e rfo rm a n c e s e c u rit y a n d a w a rd t h e s a m e t o a q u a lifie d S u p p lie r.
24.
T e r m in a t io n fo r In s o lv e n c y The
P R O C U R IN G
E N T IT Y
s h a ll t e rm in a t e
t h is
C o n t ra c t if t h e
S u p p lie r is d e c la re d
b a n k r u p t o r in s o lv e n t a s d e t e r m in e d w it h fin a lit y b y a c o u r t o f c o m p e t e n t ju r is d ic t io n . In t h is e v e n t , t e r m in a t io n w ill b e w it h o u t c o m p e n s a t io n t o t h e S u p p lie r , p r o v id e d t h a t s u c h t e r m in a t io n w ill n o t p r e ju d ic e o r a ffe c t a n y r ig h t o f a c t io n o r r e m e d y w h ic h h a s a c c r u e d o r w ill a c c r u e t h e r e a ft e r t o t h e P R O C U R IN G E N T IT Y a n d / o r t h e S u p p lie r .
25.
T e rm in a tio n fo r C o n v e n ie n c e 2 5 .1
T h e P R O C U R IN G E N T IT Y m a y t e r m in a t e t h is C o n t r a c t , in w h o le o r in p a r t , a t a n y t im e fo r it s c o n v e n ie n c e . T h e H e a d o f t h e P R O C U R IN G E N T IT Y m a y t e r m in a t e a co n tra ct fo r th e e x is t e n c e
of
c o n v e n ie n c e
c o n d it io n s
th a t
o f th e m ake
G o v e rn m e n t if h e P r o je c t
has
d e t e rm in e d
Im p le m e n t a t io n
th e
e c o n o m ic a lly ,
fin a n c ia lly o r t e c h n ic a lly im p ra c t ic a l a n d / o r u n n e c e s s a ry , s u c h a s , b u t n o t lim it e d t o , fo rt u it o u s e v e n t (s ) o r c h a n g e s in la w a n d n a t io n a l g o v e rn m e n t p o lic ie s . 2 5 .2
T h e G O O D S t h a t h a v e b e e n d e liv e re d a n d / o r p e rfo rm e d o r a re re a d y fo r d e liv e ry o r p e r fo r m a n c e w it h in t h ir t y (3 0 ) c a le n d a r d a y s a ft e r t h e S u p p lie r ’s r e c e ip t o f N o t ic e t o T e r m in a t e s h a ll b e a c c e p t e d b y t h e P R O C U R IN G E N T IT Y a t t h e c o n t r a c t t e rm s a n d p ric e s . F o r G O O D S n o t y e t p e rfo rm e d a n d / o r re a d y fo r d e liv e ry , t h e P R O C U R IN G E N T IT Y m a y e le c t : (a )
t o h a v e a n y p o rt io n d e liv e re d a n d / o r p e rfo rm e d a n d p a id a t t h e c o n t ra c t t e rm s a n d p ric e s ; a n d / o r
(b )
to
c a n c e l t h e re m a in d e r a n d p a y t o t h e S u p p lie r a n a g re e d a m o u n t fo r
p a rt ia lly c o m p le t e d a n d / o r p e rfo rm e d G O O D S a n d fo r m a t e ria ls a n d p a rt s p re v io u s ly p ro c u re d b y t h e S u p p lie r. 2 5 .3
If t h e S u p p lie r s u ffe r s lo s s in it s in it ia l p e r fo r m a n c e o f t h e t e r m in a t e d c o n t r a c t , su ch a s p u rch a se o f ra w
m a t e ria ls fo r G O O D S s p e c ia lly m a n u fa c t u re d fo r t h e
P R O C U R IN G E N T IT Y w h ic h c a n n o t b e s o ld in o p e n m a r k e t , it s h a ll b e a llo w e d t o re c o v e r p a rt ia lly fro m t h is C o n t ra c t , o n a q u a n t u m m e ru it b a s is . B e fo re re c o v e ry m a y b e m a d e , t h e fa c t o f lo s s m u s t b e e s t a b lis h e d u n d e r o a t h b y t h e S u p p lie r t o t h e s a t is fa c t io n o f t h e P R O C U R IN G E N T IT Y b e fo r e r e c o v e r y m a y b e m a d e .
26.
T e rm in a tio n fo r U n la w fu l A c ts 2 6 .1
T h e P R O C U R IN G
E N T IT Y m a y t e r m in a t e t h is C o n t r a c t in c a s e it is d e t e r m in e d
p rim a fa c ie t h a t t h e S u p p lie r h a s e n g a g e d , b e fo re o r d u rin g t h e im p le m e n t a t io n o f t h i s C o n t r a c t , i n u n l a w f u l d e e d s a n d b e h a v i o r s r e l a t iv e t o c o n t r a c t a c q u i s i t i o n a n d im p le m e n t a t io n . U n la w fu l a c t s in c lu d e , b u t a re n o t lim it e d t o , t h e fo llo w in g :
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(a)
C o r r u p t , f r a u d u le n t, a n d c o e r c iv e p r a c t ic e s a s d e f in e d in IT B C la u s e 3 .1 ( a ) ;
(b )
D ra w in g u p o r u s in g fo rg e d d o c u m e n t s ;
(c)
U s in g a d u lt e ra t e d m a t e ria ls, m e a n s o r m e t h o d s , o r e n g a g in g in p ro d u c t io n c o n t ra ry t o ru le s o f s c ie n c e o r t h e t ra d e ; a n d
(d )
27.
A n y o t h e r a c t a n a lo g o u s t o t h e fo re g o in g .
P ro c e d u re s fo r T e rm in a tio n o f C o n tra c ts 2 7 .1
The
fo llo w in g p ro v is io n s s h a ll g o v e rn
th e
p ro c e d u re s fo r t e rm in a t io n o f t h is
C o n tra ct: (a)
U p o n re c e ip t o f a w rit t e n re p o rt o f a c t s o r c a u s e s w h ic h m a y c o n s t it u t e g ro u n d (s ) fo r t e rm in a t io n a s a fo re m e n t io n e d , o r u p o n it s o w n in it ia t iv e , t h e Im p le m e n t in g U n it s h a ll, w it h in a p e r io d o f s e v e n (7 ) c a le n d a r d a y s , v e rify t h e e x is t e n c e o f s u c h g ro u n d (s ) a n d c a u s e t h e e x e c u t i o n o f a V e rifie d R e p o rt , w it h a ll re le v a n t e v id e n c e a t t a c h e d ;
(b )
U pon
re c o m m e n d a t io n
by
th e
Im p le m e n t in g
U n it ,
th e
Head
of
th e
P R O C U R IN G E N T IT Y s h a ll t e r m in a t e t h is C o n t r a c t o n ly b y a w r it t e n n o t ic e t o t h e S u p p lie r c o n v e y in g t h e t e rm in a t io n o f t h is C o n t ra c t . T h e n o t ic e s h a ll sta te : (i)
t h a t t h is C o n t ra c t is b e in g t e rm in a t e d fo r a n y o f t h e g ro u n d (s ) a fo re m e n t io n e d , a n d a s t a t e m e n t o f t h e a c t s t h a t c o n s t it u t e t h e g ro u n d (s ) c o n s t it u t in g t h e s a m e ;
(ii)
t h e e x t e n t o f t e rm in a t io n , w h e t h e r in w h o le o r in p a rt ;
(iii)
a n in s t ru c t io n t o t h e S u p p lie r t o s h o w c a u s e a s t o w h y t h is C o n t ra c t s h o u ld n o t b e t e rm in a t e d ; a n d
(iv ) (c)
s p e c ia l in s t r u c t io n s o f t h e P R O C U R IN G E N T IT Y , if a n y .
T h e N o t ic e t o T e rm in a t e s h a ll b e a c c o m p a n ie d b y a c o p y o f t h e V e rifie d R e p o rt;
(d )
W it h in a p e rio d o f s e v e n (7 ) c a le n d a r d a y s fro m T e rm in a t io n , t h e
S u p p lie r s h a ll s u b m it t o
th e
re c e ip t o f t h e N o t ic e o f
Head
o f t h e P R O C U R IN G
E N T IT Y a v e r ifie d p o s it io n p a p e r s t a t in g w h y t h is C o n t r a c t s h o u ld n o t b e t e r m in a t e d . If t h e S u p p lie r fa ils t o s h o w c a u s e a ft e r t h e la p s e o f t h e s e v e n (7 ) d a y p e r io d , e it h e r b y in a c t io n o r b y d e fa u lt , t h e H e a d o f t h e P R O C U R IN G E N T IT Y s h a ll is s u e a n o r d e r t e r m in a t in g t h is C o n t r a c t ; (e)
T h e P R O C U R IN G E N T IT Y m a y , a t a n y t im e b e fo r e r e c e ip t o f t h e S u p p lie r ’s v e r ifie d p o s it io n p a p e r d e s c r ib e d in It e m (d ) a b o v e t o w it h d r a w t h e N o t ic e t o T e r m in a t e if it is d e t e r m in e d t h a t c e r t a in it e m s o r w o r k s s u b je c t o f t h e n o t ic e h a d b e e n c o m p le t e d , d e liv e r e d , o r p e r fo r m e d b e fo r e t h e S u p p lie r ’s re c e ip t o f t h e n o t ic e ;
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(f)
W it h in a n o n -e x t e n d ib le p e rio d o f t e n (1 0 ) c a le n d a r d a y s fro m re c e ip t o f th e
v e rifie d
p o s it io n
p a p e r, th e
Head
o f th e
P R O C U R IN G
E N T IT Y
s h a ll
d e c id e w h e t h e r o r n o t t o t e r m in a t e t h is C o n t r a c t . It s h a ll s e r v e a w r it t e n n o t ic e t o t h e S u p p lie r o f it s d e c is io n a n d , u n le s s o t h e rw is e p ro v id e d , t h is C o n t ra c t is d e e m e d t e rm in a t e d fro m re c e ip t o f t h e S u p p lie r o f t h e n o t ic e o f d e c is io n .
T h e t e rm in a t io n s h a ll o n ly b e b a s e d o n t h e g ro u n d (s ) s t a t e d in
t h e N o t ic e t o T e rm in a t e ; (g )
T h e H e a d o f t h e P R O C U R IN G
E N T IT Y m a y c r e a t e a C o n t r a c t T e r m in a t io n
R e v ie w C o m m it t e e (C T R C ) t o a s s is t h im
in t h e d is c h a rg e o f t h is fu n c t io n .
A ll d e c is io n s r e c o m m e n d e d b y t h e C T R C s h a ll b e s u b je c t t o t h e a p p r o v a l o f t h e H e a d o f t h e P R O C U R IN G E N T IT Y ; a n d (h )
T h e S u p p lie r m u s t s e r v e a w r it t e n n o t ic e t o t h e P R O C U R IN G E N T IT Y o f it s in t e n t io n t o t e rm in a t e t h e c o n t ra c t a t le a s t t h irt y (3 0 ) c a le n d a r d a y s b e fo re it s in t e n d e d t e rm in a t io n . T h e C o n t ra c t is d e e m e d t e rm in a t e d if it is n o t re s u m e d in t h irt y (3 0 ) c a le n d a r d a y s a ft e r t h e re c e ip t o f s u c h n o t ic e b y t h e P R O C U R IN G E N T IT Y .
28.
A s s ig n m e n t o f R ig h ts T h e S u p p lie r s h a ll n o t a s s ig n h is rig h t s o r o b lig a t io n s u n d e r t h is C o n t ra c t , in w h o le o r in p a r t , e x c e p t w it h t h e P R O C U R IN G E N T IT Y ’s p r io r w r it t e n c o n s e n t .
29.
C o n tra c t A m e n d m e n t S u b je c t t o a p p lic a b le la w s , n o v a r ia t io n in o r m o d ific a t io n o f t h e t e r m s o f t h is C o n t r a c t s h a ll b e m a d e e x c e p t b y w rit t e n a m e n d m e n t s ig n e d b y t h e p a rt ie s .
30.
A p p lic a tio n T h e s e G e n e ra l C o n d it io n s s h a ll a p p ly t o t h e e x t e n t t h a t t h e y a re n o t s u p e rs e d e d b y p ro v is io n s o f o t h e r p a rt s o f t h is C o n t ra c t .
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S e c t io n V . S p e c ia l C o n d it io n s o f C o n t r a c t
G C C C la u s e 1 .1 g
T h e P R O C U R IN G E N T IT Y is t h e S IN IL O A N W A T E R D IS T R IC T
1 .1 i
T h e S u p p lie r is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ .
1 .1 j
T h e F u n d in g S o u rc e is :
( S IW A D I)
In t e r n a l C a s h G e n e r a t io n ( IC G ) F u n d s in t h e a m o u n t n o t e x c e e d t h e A B C ₱ 1 ,4 5 0 ,0 0 0 .0 0 f o r t h e S u p p ly a n d D e liv e r y o f W a t e r M e t e r 1 .1 k
T h e d e liv e r y s it e is S IW A D I, S in ilo a n , L a g u n a
5 .1
T h e P r o c u r in g E n t it y ’s a d d r e s s fo r N o t ic e s is : S IN IL O A N W A T E R D IS T R IC T E n g r . IS ID O R O V . R E A L E Z A G e n e ra l M a n age r S in ilo a n W a t e r D is t ric t B ib ia n a B ld g . E . C a s t ro S t . S in ilo a n , L A g u n a E - m a i l A d d r e s s : s i n il o a n w d @ y a h o o . c o m T e le p h o n e N u m b e r: 0 4 9 -5 0 1 -3 6 -2 0 F a c s im ile N u m b e r: 0 4 9 -5 0 1 -6 6 -5 6 W e b s i t e : w w w . s i n i l o a n w a t e r d is t r ic t . c o m T h e S u p p lie r ’s a d d r e s s fo r N o t ic e s is : [In s e r t a d d r e s s in c lu d in g , n a m e o f c o n t a c t , fa x a n d t e le p h o n e n u m b e r]
6 .2
D e liv e r y a n d D o c u m e n t s – The
d e liv e ry t e rm s a p p lic a b le t o t h is C o n t ra c t a re d e liv e re d
B rgy.
B u h a y , S in ilo a m , L a g u n a . R is k a n d t it le w ill p a s s fro m t h e S u p p lie r t o th e
P R O C U R IN G
E N T IT Y
upon
re c e ip t a n d fin a l a c c e p t a n c e o f t h e
G o o d s a t t h e ir fin a l d e s t in a t io n .” D e liv e ry o f t h e G o o d s s h a ll b e m a d e b y t h e S u p p lie r in a c c o rd a n c e w it h
t h e t e r m s s p e c ifie d in S e c t io n V I. S c h e d u le o f R e q u ir e m e n t s .
T h e d e t a ils o f s h ip p in g a n d / o r o t h e r d o c u m e n t s t o b e fu rn is h e d b y t h e S u p p lie r a re a s fo llo w s : U p o n d e liv e r y o f t h e G O O D S t o t h e P r o je c t S it e , t h e S u p p lie r s h a ll n o t ify t h e P R O C U R IN G E N T IT Y a n d p r e s e n t t h e fo llo w in g d o c u m e n t s t o t h e P R O C U R IN G E N T IT Y : (i)
O rig in a l a n d
fo u r c o p ie s o f t h e
S u p p lie r ’s in v o ic e
s h o w in g
G O O D S ’ d e s c rip t io n , q u a n t it y , u n it p ric e , a n d t o t a l a m o u n t ;
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(ii)
O rig in a l
and
fo u r
c o p ie s
d e liv e ry
re c e ip t / n o t e ,
ra ilw a y
re c e ip t , o r t ru c k re c e ip t ; (iii)
O r ig in a l S u p p lie r ’s fa c t o r y in s p e c t io n r e p o r t ;
(iv )
O rig in a l
and
fo u r
c o p ie s
of
th e
M a n u fa c t u r e r ’s
an d /o r
S u p p lie r ’s w a r r a n t y c e r t ific a t e ; (v )
O rig in a l
and
fo u r
c o p ie s
of
th e
c e r t ific a t e
of
o rig in
(fo r
im p o rt e d G O O D S ); (v i)
D e liv e ry re c e ip t d e t a ilin g n u m b e r a n d d e s c rip t io n o f it e m s re c e iv e d s ig n e d b y t h e a u t h o riz e d re c e iv in g p e rs o n n e l;
(v ii)
C e rt ific a t e
o f A c c e p t a n c e / In s p e c t io n
R e p o rt s ig n e d
b y th e
P R O C U R IN G E N T IT Y ’s r e p r e s e n t a t iv e a t t h e P r o je c t S it e ; a n d (v iii)
F o u r c o p ie s o f t h e In v o ic e R e c e ip t fo r P r o p e r t y s ig n e d b y t h e P R O C U R IN G E N T IT Y ’s r e p r e s e n t a t iv e a t t h e P r o je c t S it e .
F o r p u r p o s e s o f t h is C la u s e t h e P r o c u r in g E n t it y ’s R e p r e s e n t a t iv e a t t h e P r o je c t S it e is [in s e r t n a m e (s )].
In c id e n t a l S e r v ic e s –
The
S u p p lie r is
re q u ire d
to
p ro v id e
a ll o f t h e
fo llo w in g s e rv ic e s ,
in c lu d in g a d d it io n a l s e r v ic e s , if a n y , s p e c ifie d in S e c t io n V I. S c h e d u le o f R e q u ire m e n t s :
S e le c t a p p ro p ria t e re q u ire m e n t s a n d d e le t e t h e re s t .
(a)
p e rfo rm a n ce
or
s u p e rv is io n
of
o n -s it e
a s s e m b ly
an d /o r
s t a rt -u p o f t h e s u p p lie d G o o d s ; (b )
fu rn is h in g o f t o o ls re q u ire d fo r a s s e m b ly a n d / o r m a in t e n a n c e o f t h e s u p p lie d G o o d s ;
(c)
fu rn is h in g o f a d e t a ile d o p e ra t io n s a n d m a in t e n a n c e m a n u a l fo r e a c h a p p ro p ria t e u n it o f t h e s u p p lie d G o o d s ;
(d )
p e rfo rm a n c e o r s u p e rv is io n o r m a in t e n a n c e a n d / o r re p a ir o f th e
s u p p lie d
p a rt ie s ,
G o o d s , fo r
p ro v id e d
th a t
a
p e rio d
t h is
o f t im e
s e rv ic e
s h a ll
a gre e d not
by
th e
re lie v e
th e
S u p p lie r o f a n y w a rra n t y o b lig a t io n s u n d e r t h is C o n t ra c t ; a n d (e)
t r a in in g o f t h e P r o c u r in g E n t it y ’s p e r s o n n e l, a t t h e S u p p lie r ’s p la n t
an d /o r
o n -s it e ,
in
a s s e m b ly ,
s ta rt -u p ,
o p e ra t io n ,
m a in t e n a n c e , a n d / o r re p a ir o f t h e s u p p lie d G o o d s .
T h e C o n t ra c t p ric e fo r t h e G o o d s s h a ll in c lu d e t h e p ric e s c h a rg e d b y
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th e
S u p p lie r
fo r
in c id e n t a l
s e rv ic e s
and
s h a ll
not
e x ce e d
th e
p re v a ilin g ra t e s c h a rg e d t o o t h e r p a rt ie s b y t h e S u p p lie r fo r s im ila r s e rv ic e s .
Sp a re P a rts –
T h e S u p p lie r is n o t ific a t io n s ,
re q u ire d t o p ro v id e a ll o f t h e fo llo w in g m a t e ria ls , and
in fo rm a t io n
p e rt a in in g
to
sp a re
p a rts
m a n u fa c t u re d o r d is t rib u t e d b y t h e S u p p lie r:
S e le c t a p p ro p ria t e re q u ire m e n t s a n d d e le t e t h e re s t .
su ch
(a)
sp a re
p a rts
as
th e
P ro c u rin g
E n t it y
m ay
e le c t
to
p u rc h a s e fro m t h e S u p p lie r, p ro v id e d t h a t t h is e le c t io n s h a ll n o t re lie v e t h e S u p p lie r o f a n y w a rra n t y o b lig a t io n s u n d e r t h is C o n t ra c t ; a n d in t h e e v e n t o f t e rm in a t io n o f p ro d u c t io n o f t h e s p a re p a rt s :
(b )
i.
a d va n ce
n o t ific a t io n
to
th e
P ro c u rin g E n t it y o f t h e
p e n d in g t e rm in a t io n , in s u ffic ie n t t im e t o p e rm it t h e P ro c u rin g E n t it y t o p ro c u re n e e d e d re q u ire m e n t s ; a n d ii.
fo llo w in g s u c h t e rm in a t io n , fu rn is h in g a t n o c o s t t o th e
P ro c u rin g
E n t it y , t h e
b lu e p rin t s , d ra w in g s , a n d
s p e c ific a t io n s o f t h e s p a re p a rt s , if re q u e s t e d .
The
sp a re
p a rts
re q u ire d
a re
lis t e d
in
S e c t io n
V I. S c h e d u le
of
R e q u ire m e n t s a n d t h e c o s t t h e re o f a re in c lu d e d in t h e C o n t ra c t P ric e
The
S u p p lie r s h a ll c a rry
s u ffic ie n t in v e n t o rie s
to
a ssu re
e x -s to ck
s u p p ly o f c o n s u m a b le s p a re s fo r t h e G o o d s fo r a p e rio d o f fiv e (5 ) ye a rs.
O t h e r s p a re p a rt s a n d c o m p o n e n t s s h a ll b e s u p p lie d a s p ro m p t ly a s p o s s ib le , b u t in a n y c a s e w it h in t h re e (3 ) m o n t h s o f p la c in g t h e o rd e r. P a c k a g in g – The
S u p p lie r
s h a ll
p ro v id e
su ch
p a c k a g in g
of
th e
G O O DS
as
is
re q u ire d t o p re v e n t t h e ir d a m a g e o r d e t e rio ra t io n d u rin g t ra n s it t o t h e ir fin a l d e s t in a t io n , a s in d ic a t e d in t h is C o n t ra c t . T h e p a c k a g in g s h a ll b e s u ffic ie n t t o w it h s t a n d , w it h o u t lim it a t io n , ro u g h h a n d lin g d u rin g
t ra n s it
and
e x p o su re
to
e x tre m e
t e m p e ra t u re s , s a lt a n d
p re c ip it a t io n d u rin g t ra n s it , a n d o p e n s t o ra g e .
P a c k a g in g c a s e s iz e
a n d w e ig h t s s h a ll t a k e in t o c o n s id e ra t io n , w h e re a p p ro p ria t e , t h e
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re m o te n e ss
o f th e
G O O D S ’ fin a l d e s t in a t io n
and
th e
a b se n ce
of
h e a v y h a n d lin g fa c ilit ie s a t a ll p o in t s in t ra n s it . T h e p a c k a g in g , m a rk in g , a n d d o c u m e n t a t io n w it h in a n d o u t s id e t h e p a c k a g e s s h a ll c o m p ly s t ric t ly w it h s u c h s p e c ia l re q u ire m e n t s a s s h a ll be
e x p re s s ly
p ro v id e d
re q u ire m e n t s ,
if
an y,
fo r
in
th e
s p e c ifie d
C o n t ra c t , in c lu d in g
b e lo w ,
and
in
any
a d d it io n a l su b seq u en t
in s t r u c t io n s o r d e r e d b y t h e P R O C U R IN G E N T IT Y . T h e o u t e r p a c k a g in g m u s t b e c le a rly m a rk e d o n a t le a s t fo u r (4 ) s id e s a s fo llo w s : N a m e o f th e W D N a m e o f t h e S u p p lie r C o n t ra c t D e s c rip t io n F in a l D e s t in a t io n G ro s s w e ig h t A n y s p e c ia l lift in g in s t ru c t io n s : M a n u a l H a n d lin g A n y s p e c ia l h a n d lin g in s t ru c t io n s : D o n o t a llo w t e le s c o p ic s t a c k in g , s t a c k in g s h o u ld n o t e x c e e d o n e (1 ) m e t e r h ig h A n y re le v a n t H A Z C H E M c la s s ific a t io n s A
p a c k a g in g
lis t
id e n t ify in g
th e
co n te n ts
and
q u a n t it ie s
of
th e
p a c k a g e is t o b e p la c e d o n a n a c c e s s ib le p o in t o f t h e o u t e r p a c k a g in g if p r a c t ic a l. If n o t p r a c t ic a l t h e p a c k a g in g lis t is t o b e p la c e d in s id e t h e o u t e r p a c k a g in g b u t o u t s id e t h e s e c o n d a ry p a c k a g in g . In s u r a n c e – T h e G O O D S s u p p lie d u n d e r t h is C o n t ra c t s h a ll b e fu lly in s u re d b y t h e S u p p lie r in
a
in c id e n t a l t o
fre e ly
c o n v e rt ib le
m a n u fa ctu re
cu rre n cy
a g a in s t lo s s
o r d am age
o r a c q u is it io n , t ra n s p o rt a t io n , s t o ra g e ,
a n d d e liv e r y . T h e G O O D S re m a in a t t h e ris k a n d t it le o f t h e S u p p lie r u n t il t h e ir fin a l a c c e p t a n c e b y t h e P R O C U R IN G E N T IT Y . T r a n s p o r t a t io n – W h e re t h e S u p p lie r is re q u ire d u n d e r C o n t ra c t t o d e liv e r t h e G O O D S C IF , C IP o r D D P , t r a n s p o r t o f t h e G O O D S t o t h e p o r t o f d e s t in a t io n o r s u c h o t h e r n a m e d p la c e o f d e s t in a t io n in t h e P h ilip p in e s , a s s h a ll b e s p e c ifie d
in
t h is C o n t ra c t , s h a ll b e
a rra n ge d
and
p a id
fo r b y th e
S u p p lie r, a n d t h e c o s t t h e re o f s h a ll b e in c lu d e d in t h e C o n t ra c t P ric e . W h e re t h e S u p p lie r is re q u ire d u n d e r t h is C o n t ra c t t o t ra n s p o rt t h e G O O D S to
a
s p e c ifie d
p la c e o f d e s t in a t io n w it h in t h e P h ilip p in e s ,
d e fin e d a s t h e P r o je c t S it e , t r a n s p o r t t o s u c h p la c e o f d e s t in a t io n in
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t h e P h i l i p p i n e s , i n c l u d in g i n s u r a n c e a n d s t o r a g e , s h a l l b e s p e c i f i e d i n t h is C o n t ra c t , s h a ll b e a rra n g e d b y t h e S u p p lie r, a n d re la t e d c o s t s s h a ll b e in c lu d e d in t h e C o n t ra c t P ric e . W h e re t h e S u p p lie r is re q u ire d u n d e r C o n t ra c t t o d e liv e r t h e G O O D S C IF ,
C IP
or
DDP,
G O O DS
a re
to
be
tra n sp o rte d
on
c a rrie rs
of
P h ilip p in e r e g is t r y . In t h e e v e n t t h a t n o c a r r ie r o f P h ilip p in e r e g is t r y is a v a ila b le , G O O D S m a y b e
s h ip p e d
by a
c a rrie r w h ic h
is n o t o f
P h i l i p p i n e r e g i s t r y p r o v i d e d t h a t t h e S u p p l i e r o b t a in s a n d p r e s e n t s t o t h e P R O C U R IN G E N T IT Y c e r t ific a t io n t o t h is e ffe c t fr o m t h e n e a r e s t P h ilip p in e c o n s u la t e t o t h e p o r t o f d is p a t c h . In t h e e v e n t t h a t c a r r ie r s o f P h ilip p in e
re g is t ry
a re
a v a ila b le
b u t t h e ir s c h e d u le
d e la y s t h e
S u p p lie r in it s p e rfo rm a n c e o f t h is C o n t ra c t t h e p e rio d fro m th e
G O O D S w e re
s h ip m e n t t h e
firs t re a d y fo r s h ip m e n t a n d
p e rio d
th e
o f d e la y w ill b e c o n s id e re d
w hen
a ctu a l d a te o f
fo r c e m a je u r e in
a c c o rd a n c e w it h G C C C la u s e 2 2 . The
P R O C U R IN G
E N T IT Y
a cce p ts
no
lia b ilit y
fo r
th e
d am age
of
G O O D S d u r in g t r a n s it o t h e r t h a n t h o s e p r e s c r ib e d b y IN C O T E R M S fo r DDP
D e liv e r ie s . In
th e
ca se
of G O O DS
s u p p lie d
fro m
w it h in
th e
P h ilip p in e s o r s u p p lie d b y d o m e s t ic S u p p lie rs ris k a n d t it le w ill n o t b e d e e m e d t o h a v e p a s s e d t o t h e P R O C U R IN G E N T IT Y u n t il t h e ir r e c e ip t a n d fin a l a c c e p t a n c e a t t h e fin a l d e s t in a t io n . P a t e n t R ig h t s – The
S u p p lie r
s h a ll
in d e m n ify
th e
P R O C U R IN G
E N T IT Y
a g a in s t a ll
t h ird -p a rt y c la im s o f in frin g e m e n t o f p a t e n t , t ra d e m a rk , o r in d u s t ria l d e s ig n rig h t s a ris in g fro m u s e o f t h e G O O D S o r a n y p a rt t h e re o f. 1 0 .4
N o t A p p lic a b le .
1 1 .1
A n a d v a n c e p a y m e n t o f n o t m o re t h a n fift e e n p e rc e n t (1 5 % ) s h a ll b e m a d e a ft e r p r io r a p p r o v a l b y t h e H e a d o f t h e P R O C U R IN G E N T IT Y a n d u p o n is s u a n c e o f t h e b a n k g u a ra n t e e fo rm fo r a d v a n c e p a y m e n t .
1 3 .3 a n d 1 3 .4
F in a l C e r t ific a t e o f A c c e p t a n c e s h a ll b e is s u e d b y t h e P R O C U R IN G E N T IT Y a ft e r t h e S u p p lie r h a s c o m p lie d w it h G C C C la u s e 6 S c o p e o f C o n tra ct.
B e fo re is s u a n c e o f t h e fin a l C e rt ific a t e o f A c c e p t a n c e , t h e
G O O D S s h o u l d h a v e b e e n d e l i v e r e d p e r r e q u i r e d q u a n t it i e s a n d s i z e s as
s p e c ifie d
S e c t io n
V I S c h e d u le
o f R e q u ire m e n t s
and
fo u n d
to
c o n fo r m t o S e c t io n V II T e c h n ic a l S p e c ific a t io n , in c lu d in g a n d c o n d u c t a n d p a s s in g t h e s a m p lin g a n d t e s t in g re q u ire m e n t s . 1 6 .2
T h e t e s t in g a n d in s p e c t io n s h a ll b e c o n d u c t e d in t h e m a n u fa c t u r e r ’s p la n t a t n o c o s t t o t h e P R O C U R IN G E N T IT Y .
1 7 .3
T h e w a rra n t y p e rio d s h a ll b e fo r o n e (1 ) y e a r, w h ic h s h a ll s t a rt fro m t h e t im e C e rt ific a t e o f F in a l A c c e p t a n c e is is s u e d in a c c o rd a n c e w it h
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S C C C la u s e s 1 3 .3 a n d 1 3 .4 . 1 7 .4
T h e p e rio d fo r c o rre c t io n o f d e fe c t s in t h e w a rra n t y p e rio d is t h irt y (3 0 ) d a y s .
2 1 .1
S IN IL O A N
N o a d d it io n a l p ro v is io n
W A T E R D IS T R IC T
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S e c t io n V I. S c h e d u le o f R e q u ir e m e n t s T h e S u p p ly a n d D e liv e ry o f W a t e r M e t e r s h a ll b e d e liv e re d w it h in O n e (1 ) y e a r fro m re c e ip t o f t h e N o t ic e t o P ro c e e d b y t h e S u p p lie r.
IT E M
C O M P L E T IO N D E S C R IP T IO N
N O .
Q U A N T IT Y
TO TAL
(D A Y S )
W a t e r M e t e r ½ ” c o m p le t e w it h 1
1 0 0 0 p cs.
t a il p ie c e s , n u t s a n d g a s k e t s
1 year
C o n fo rm e :
_____________________________________________________________ N a m e o f C o m p a n y (in p rin t )
_____________________________________________________________ N a m e o f S ig n a t u re o f C o m p a n y A u t h o riz e d R e p re s e n t a t iv e
_____________________________________________________________ D ate
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W A T E R D IS T R IC T
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S e c t io n V II. Te c h n ic a l S p e c if ic a t io n s B id d e rs
m u st sta te
p a ra m e te rs o f e a ch
h e re
e it h e r “ C o m p ly ” o r “ N o t C o m p ly ” a g a in s t e a c h
S p e c ific a t io n
s t a t in g t h e
o f th e
in d iv id u a l
c o rre s p o n d in g p e rfo rm a n c e p a ra m e t e r o f t h e
e q u ip m e n t o ffe re d . S t a t e m e n t s o f “ C o m p ly ” o r “ N o t C o m p ly ” m u s t b e s u p p o rt e d b y e v id e n c e in a
B id d e rs
B id
and
cro s s -re fe re n ce d
to
th a t
e v id e n c e . E v id e n c e
s h a ll
be
in
th e
fo rm
of
m a n u fa c t u r e r ’s u n -a m e n d e d s a le s lit e r a t u r e , u n c o n d it io n a l s t a t e m e n t s o f s p e c ific a t io n a n d c o m p lia n c e is s u e d b y t h e m a n u fa c t u r e r , s a m p le s , in d e p e n d e n t t e s t d a t a e t c ., a s a p p r o p r ia t e . A s t a t e m e n t t h a t is n o t s u p p o r t e d b y e v id e n c e o r is s u b s e q u e n tly fo u n d t o b e c o n t r a d ic t e d b y t h e e v id e n c e p r e s e n t e d w ill r e n d e r t h e B id u n d e r e v a lu a t io n lia b le fo r r e je c t io n . A s t a t e m e n t e it h e r in t h e B id d e rs s t a t e m e n t o f c o m p lia n c e o r t h e s u p p o rt in g e v id e n c e t h a t is fo u n d t o b e fa ls e e it h e r d u rin g
B id
e v a lu a t io n , p o s t -q u a lific a t io n
o r th e
e x e c u t io n
o f th e
C o n tra ct m a y b e
r e g a r d e d a s fr a u d u le n t a n d r e n d e r t h e B id d e r o r s u p p lie r lia b le fo r p r o s e c u t io n s u b je c t t o t h e p r o v is io n s o f IT B C la u s e 0 a n d / o r G C C C la u s e 0 .
Ite m s D e s c rip tio n s W a te r
M e te r
½ ”
w ith
one(1)
ta ilp ie c e ,
nut
and
gasket
per
m e te r
F e a tu re s : -
O n ly o n e m o v in g p a r t - th e im p e lle r – in c o n ta c t w ith th e w a te r fo r m in im u m
-
w e a r a n d u tm o s t r e lia b ility .
M a g n e tic a lly d r iv e n s e a le d r e g is te r s . s te e l/g la s s e n c a p s u la te d
-
S ta in le s s
g u a r a n te e d a g a in s t fo g g in g .
W id e s e le c tio n o f d ia l c o n fig u r a tio n ( 3 - 4 p o in te r s ;c e n tr a l p o in te r ) ,u n its o f m e a s u r e m e n ts
T e c h n ic a l S p e c ific a tio n s : M a x im u m
W o r k in g P r e s s u r e
: 1 0 b a r ( 1 6 b a r o p tio n a l)
M a x im u m
W o r k in g T e m p e r a tu r e
:
50°C
- 60°C
9 0 ° C – fo r H O T w a te r B ody
:
C o r r o s io n p r o o f c o p p e r a llo y W ith c o a te d w ith b lu e p a in t
C a s t Iro n u p o n re s q u e s t P e rfo rm a n c e D a te :
S IN IL O A N
N o r m a l S iz e
:
Q m a x - (m ³/h )
: 3
½ ”
Q n – (m ³/h )
: 1 .5
Q t – (1 /h )
: 120
Q m in – ( 1 /h )
: 30
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M a x . r e g is te r c a p a c ity ( m ³ )
: 10
M in . r e g is te r c a p a c ity ( lite r )
: 0 .1
A c c u ra c y b e t.Q m a x & Q t
: + 2%
A c c u r a c y b e t.Q t & Q m in .
: + 5%
D im e n s io n s : N o m in a l S iz e ( m m ) ( in c h )
15 1 /2
L e n g th w /o c o u p lin g ( m m )
170 - 190
L e n g th w // c o u p lin g ( m m )
265 - 285
W id th ( m m )
75 - 95
H e ig h t( m m )
90 - 108
W e ig h t ( k g .)
1 .2 -1 .4
W e ig h t w ith c o u p lin g ( k g .)
1 .4 – 1 .6
C o n fo rm e :
_____________________________________________________________ N a m e o f C o m p a n y (in p rin t )
_____________________________________________________________ N a m e o f S ig n a t u re o f C o m p a n y A u t h o riz e d R e p re s e n t a t iv e
_____________________________________________________________ D ate
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S e c t io n V III. B id d in g F o r m s
TA B LE O F C O N TEN TS
B id F o rm
… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … .5 9
F in a n c ia l D o c u m e n t s fo r E lig ib ilit y C h e c k
… … … … … … … … … … … … .. 6 1
C r e d it L in e C e r t ific a t e … … … … … … … … … … ...… … … … … … … … … … … … … … .6 2 C o n tra ct A gre e m e n t Fo rm
… … … … … … … … … … … … … … … … … … … … … .64
O m n ib u s S w o rn S t a t e m e n t
… … … … … … … .… … … … … … … … … … … … … … 6 6
B a n k G u a ra n te e F o rm fo r A d v a n ce P a y m e n t
.… … ...… … … … … 6 8
L is t o f A ll O n g o in g G o v e rn m e n t & P riv a t e C o n t ra c t s … … … … … … … … . 6 9 S t a t e m e n t o f S in g le L a rg e s t C o m p le t e d C o n t ra c t S im ila r t o t h e C o n t ra c t t o B id … … … … … … … … … … … … … … … … … … … … … … … … … … 7 0 S a m p le F o rm : S u re t y B o n d : B id S e c u rit y
… … … … … … … … … … … …… 71
S a m p le F o rm : S u re t y B o n d : P e rfo rm a n c e S e c u rit y
S IN IL O A N
W A T E R D IS T R IC T
… … … … … … … … . 73
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B id F o rm
D a te : IT B N o :
2 0 1 6 -0 4 -0 0 4
T o : S IN IL O A N W A T E R D IS T R IC T B A C S e c r e t a r ia t , S IW A D IC o m p o u n d
G e n t le m e n : H a v in g e x a m in e d t h e B id d in g D o c u m e n t s in c lu d in g B id B u lle t in N u m b e rs _ _ _ _ _ _ _ _ _ _ _ _ , th e
re c e ip t
of
w h ic h
is
[s u p p ly / d e liv e r/ p e rfo rm ] D o cu m e n ts fo r th e s u m
h e re b y
d u ly
(d e s c rip t io n
of
a c k n o w le d g e d , the
G oods]
of
w e,
th e
c o n fo rm it y
u n d e rs ig n e d , w it h
of _______________________________________
th e
o ffe r
s a id
to
B id d in g
(P _ _ _ _ _ _ _ _ _
) or
s u c h o t h e r s u m s a s m a y b e a s c e rt a in e d in a c c o rd a n c e w it h t h e S c h e d u le o f P ric e s a t t a c h e d h e re w it h a n d m a d e p a rt o f t h is B id . W e
u n d e rt a k e , if o u r B id
is
a cce p te d , to
d e liv e r t h e
G O O D S in
a cco rd a n ce
w it h
th e
d e liv e ry s c h e d u le s p e c ifie d in t h e S c h e d u le o f R e q u i re m e n t s . If o u r B id
is a c c e p t e d , w e
u n d e rta ke
to
p ro v id e
a
p e rfo rm a n ce
s e c u rit y in
th e
fo rm ,
a m o u n t s , a n d w it h in t h e t im e s s p e c ifie d in t h e B id d in g D o c u m e n t s . W e a g re e t o a b id e b y t h is B id fo r t h e B id V a lid it y P e rio d s p e c ifie d in
B D S p r o v is io n IT B
C la u s e 1 8 .2 a n d . it s h a ll r e m a in b in d in g u p o n u s a n d m a y b e a c c e p t e d a t a n y t im e b e fo r e t h e e x p ira t io n o f t h a t p e rio d . C o m m is s io n s o r g ra t u it ie s , if a n y , p a id o r t o b e p a id b y u s t o a g e n t s re la t in g t o t h is B id , a n d t o c o n t ra c t e x e c u t io n if w e a re a w a rd e d t h e c o n t ra c t , a re lis t e d b e lo w :1 N am e and
A m ount and
P u r p o s e o f C o m m i s s io n
a d d re ss o f a ge n t
C u rre n cy
o r g ra t u it y
______________
______________
__________________
______________
______________
__________________
U n t il a fo rm a l C o n t ra c t is p re p a re d a n d e x e c u t e d , t h is B id , t o g e t h e r w it h y o u r w rit t e n a c c e p t a n c e t h e re o f a n d y o u r N o t ic e o f A w a rd , s h a ll b e b in d in g u p o n u s . W e u n d e rs t a n d t h a t y o u a re n o t b o u n d t o a c c e p t t h e lo w e s t o r a n y B id y o u m a y re c e iv e . W e c e r t if y / c o n f ir m t h a t w e c o m p ly w it h t h e e lig ib ilit y r e q u ir e m e n ts a s p e r IT B C la u s e 5 o f t h e B id d in g D o c u m e n t s .
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D a t e d t h is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ d a y o f
[s ig n a t u re ]
________________ 201 6.
[in t h e c a p a c it y o f]
D u ly a u t h o riz e d t o s ig n B id fo r a n d o n b e h a l f o f
______________________________
F o r G o o d s O ffe r e d F r o m W it h in t h e P h ilip p in e s
N a m e o f B id d e r
1
2
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3
4
5
6
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ite m
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7
8
9
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T o ta l P r ic e
la b o r , r a w
E X W p e r ite m
ite m f in a l
ta x e s p a y a b le
d e liv e r e d F in a l
( c o ls . 4 x 5 )
d e s tin a tio n a n d
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(c o l 8 + 9 ) x 4
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2
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1
W ater M eter ½ ” w it h o n e (1 ) 1000 t a ilp ie c e , n u ts an d gask ets
T O T A L B ID P R IC E : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
D a t e d t h is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ d a y o f
[s ig n a t u re ]
________________ 201 6.
[in t h e c a p a c it y o f]
D u ly a u t h o riz e d t o s ig n B id fo r a n d o n b e h a lf o f
S IN IL O A N
W A T E R D IS T R IC T
______________________________
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F IN A N C IA L D O C U M E N T S F O R E L IG IB IL IT Y C H E C K A .
S u m m a r y o f t h e A p p lic a n t S u p p lie r ’s / D is t r ib u t o r ’s / M a n u fa c t u r e r ’s a s s e t s a n d lia b ilit ie s o n th e
b a s is o f t h e
a tta ch e d
in c o m e t a x re t u rn a n d a u d it e d fin a n c ia l s t a t e m e n t , s t a m p e d
“ R E C E IV E D ” b y t h e B u r e a u o f In t e r n a l R e v e n u e o r B IR a u t h o r iz e d c o lle c t in g a g e n t , fo r t h e im m e d ia t e ly p re c e d in g y e a r a n d a c e rt ifie d c o p y o f S c h e d u le o f F ix e d A s s e t s p a rt ic u la rly t h e lis t o f c o n s t ru c t io n e q u ip m e n t . Year 2013
B.
1.
T o ta l A sse ts
2.
C u rre n t A sse ts
3.
T o t a l L ia b ilit ie s
4.
C u rre n t L ia b ilit ie s
5.
N e t W o rth (1 -3 )
6.
N e t W o rk in g C a p it a l (2 -4 )
Year 2014
Year 2015
T h e N e t F in a n c ia l C o n t ra c t in g C a p a c it y (N F C C ) b a s e d o n t h e a b o v e d a t a is c o m p u t e d a s fo llo w s : N F C C = K (c u rre n t a s s e t – c u rre n t lia b ilit ie s ) m in u s v a lu e o f a ll o u t s t a n d in g w o rk s u n d e r o n g o in g c o n t ra c t s in c lu d in g a w a rd e d c o n t ra c t s y e t t o b e s t a rt e d N FC C = P _______________________________________ K = 1 0 fo r a c o n t ra c t d u ra t io n o f o n e y e a r o r le s s , 1 5 fo r m o re t h a n o n e y e a r u p t o t w o y e a rs a n d 2 0 fo r m o re th a n tw o y e a rs or C o m m it m e n t fro m a U n iv e rs a l o r C o m m e rc ia l B a n k t o e x t e n d t o it a c re d it lin e if a w a rd e d t h e c o n t r a c t in t h e a m o u n t o f a t le a s t 1 0 % o f t h e p r o p o s e d p r o je c t t o b id . N a m e o f B a n k: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ A m o u n t: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ H e re w it h a t t a c h e d a re c e rt ifie d t ru e c o p ie s o f t h e in c o m e t a x re t u rn a n d a u d it e d fin a n c ia l sta te m e n t: sta m p e d
“ R E C E IV E D ” b y
th e
B IR
o r B IR
a u t h o riz e d
c o lle c t in g a g e n t fo r t h e
im m e d ia t e ly p re c e d in g y e a r a n d c e rt ific a t e o f c o m m it m e n t fro m a U n iv e rs a l o r C o m m e rc ia l B a n k t o e x t e n d a c re d it lin e . S u b m it t e d b y : ________________________________________ N a m e o f S u p p lie r / D is t rib u t o r / M a n u fa c t u re r
______________________________________ S ig n a t u re o f A u t h o riz e d R e p re s e n t a t iv e D a te : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
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N O TE: If P a r t n e r s h ip o r Jo in t V e n t u r e , e a c h P a r t n e r o r M e m b e r F ir m
o f Jo in t V e n t u r e s h a ll s u b m it t h e
a b o v e re q u ire m e n t s .
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C R E D IT L IN E C E R T IF IC A T E
D a t e :_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ E n g r . IS ID O R O V . R E A L E Z A G e n e ra l M a n a ge r S in ilo a n
W a t e r D is t ric t
B ib ia n a B ld g . E . C a s t ro S t . S in ilo a n , L a g u n a
C O N T R A C T / P R O JE C T
: ______________________________
C O M P A N Y / F IR M
: _______________________________
A D D RESS
: _______________________________ ________________________________
B A N K / F IN A N C IN G IN S T IT U T IO N :
_______________________________
A D D RESS
:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ________________________________
A M O U N T
T h is
is
to
:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
c e rt ify
th a t th e
ab o ve
B a n k / F in a n c in g
In s t it u t io n
w it h
b u s in e s s
a d d re ss
in d ic a t e d a b o v e , c o m m it s t o p ro v id e t h e < S u p p lie r/ D is t rib u t o r/ M a n u fa c t u re r/ C o n t ra c t o r > , if a w a rd e d t h e a b o v e -m e n t io n e d C o n t ra c t , a c re d it lin e in t h e a m o u n t s p e c ifie d a b o v e w h ic h s h a ll b e e x c lu s iv e ly u s e d t o fin a n c e t h e p e r fo r m a n c e o f t h e a b o v e -m e n t io n e d c o n t r a c t s u b je c t t o o u r t e rm s , c o n d it io n s a n d re q u ire m e n t s .
T h e c re d it lin e s h a ll b e a v a ila b le w it h in fift e e n (1 5 ) c a le n d a r d a y s a ft e r re c e ip t b y t h e < S u p p lie r/ D is t rib u t o r/ M a n u fa c t u re r/ C o n t ra c t o r > o f t h e N o t ic e o f A w a rd a n d s u c h lin e o f c re d it s h a ll b e m a in t a in e d u n t il t h e p r o je c t is c o m p le t e d b y t h e C o n t r a c t o r .
T h is
C e rt ific a t io n
is
b e in g
is s u e d
in
fa v o r
of
sa id
< S u p p lie r/ D is t rib u t o r/ M a n u fa c t u re r/ C o n t ra c t o r > in c o n n e c t io n w it h t h e b id d in g re q u ire m e n t o f _ _ (N a m e o f t h e P ro c u rin g E n t it y ) _ _ fo r t h e a b o v e -m e n t io n e d C o n t ra c t . W e a re a w a re t h a t a n y fa ls e s t a t e m e n t s is s u e d b y u s m a k e u s lia b le fo r p e r ju r y .
N a m e a n d S ig n a t u re o f A u t h o riz e d F in a n c in g In s t it u t io n O ffic e r
: _______________________
O ffic ia l D e s ig n a t io n
: _______________________
C o n cu rre d B y:
N a m e & S ig n a t u r e o f < S u p p lie r / D is t r ib u t o r / M a n u fa c t u r e r / C o n t r a c t o r > ’s A u t h o riz e d R e p re s e n t a t iv e
S IN IL O A N
W A T E R D IS T R IC T
: _______________________
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O ffic ia l D e s ig n a t io n
: _______________________
N ote : T h e a m o u n t c o m m it t e d s h o u ld b e m a c h in e v a lid a t e d .
A C KN O W LE D G M E N T
S U B S C R IB E D a ffia n t e x h ib it e d
to
A N D m e
SW O RN
to
b e fo re
m e
t h is
_____
h is / h e r C o m m u n it y T a x C e rt ific a t e
day
of _____________, 20___,
N o . _ _ _ _ _ _ _ _ _ _ _ _ _ _ is s u e d o n
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ a t _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , P h ilip p in e s .
N o t a ry P u b lic U n t il 3 1 D e c e m b e r 2 0 1 6 P T R N o ._ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Is s u e d a t :_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Is s u e d o n :_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ T IN N o . _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ D o c. N o . _ _ _ _ _ _ _ Page N o . _______ Book N o. _______ S e rie s o f _ _ _ _ _ _ _ .
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C o n tra c t A g re e m e n t F o rm
T H IS A G R E E M E N T m a d e t h e
_ _ _ _ d a y o f _ _ _ _ _ _ _ _ _ _ , 2 0 1 6 b e tw e e n th e
S IN IL O A N
W A T E R D IS T R IC T (S IW A D I) o f t h e P h ilip p in e s ( h e r e in a f t e r c a lle d “ t h e E n t it y ” ) o f t h e o n e p a r t a n d [n a m e o f S u p p lie r] o f [c it y a n d c o u n t ry o f S u p p lie r] (h e re in a ft e r c a lle d “ t h e S u p p lie r” ) o f t h e o th e r p a rt:
W HEREA S
th e
E n t it y
in v it e d
B id s
fo r c e rt a in
G O O DS
and
a n c illa r y s e r v ic e s , v iz ., t o
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ h a s a c c e p t e d a B id b y t h e S u p p lie r
fo r
th e
s u p p ly
of
th o se
G O O DS
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (P
and
s e rv ic e s
__________)
in
th e
(h e re in a ft e r
su m
c a lle d
of
“th e
P ESO S: C o n tra ct
P r ic e .” ) N O W 1.
In
T H IS A G R E E M E N T W IT N E S S E T H A S F O L L O W S :
t h is
A gre e m e n t
w o rd s
and
e x p re s s io n s
s h a ll
h ave
th e
sam e
m e a n in g s
as
a re
re s p e c t iv e ly a s s ig n e d t o t h e m in t h e C o n d it io n s o f C o n t ra c t re fe rre d t o . 2.
T h e fo llo w in g d o c u m e n t s s h a ll b e d e e m e d t o fo rm a n d b e re a d a n d c o n s t ru e d a s p a rt o f
t h is A g r e e m e n t , v iz .:
3.
(a )
t h e B id F o rm a n d t h e P ric e S c h e d u le s u b m it t e d b y t h e B id d e r;
(b )
t h e S c h e d u le o f R e q u ire m e n t s ;
(c)
t h e T e c h n ic a l S p e c ific a t io n s ;
(d )
t h e G e n e ra l C o n d it io n s o f C o n t ra c t ;
(e )
t h e S p e c ia l C o n d it io n s o f C o n t ra c t ; a n d
(f)
t h e E n t it y ’s N o t ific a t io n o f A w a r d .
In c o n s id e r a t io n o f t h e p a y m e n t s t o b e m a d e b y t h e E n t it y t o t h e S u p p lie r a s h e r e in a ft e r
m e n t io n e d , t h e S u p p lie r h e re b y c o v e n a n t s w it h t h e E n t it y t o p ro v id e t h e G O O D S a n d s e rv ic e s a n d t o re m e d y d e fe c t s t h e re in in c o n fo rm it y in a ll re s p e c t s w it h t h e p ro v is io n s o f t h e C o n t ra c t . 4.
T h e E n t it y h e re b y c o v e n a n t s t o p a y t h e S u p p lie r in c o n s id e ra t io n o f t h e p ro v is io n o f t h e
G O O D S a n d s e r v ic e s a n d t h e re m e d y in g o f d e fe c t s t h e re in , t h e C o n t ra c t P ric e o r s u c h o t h e r s u m a s m a y b e c o m e p a y a b le u n d e r t h e p ro v is io n s o f t h e c o n t ra c t a t t h e t im e a n d in t h e m a n n e r p re s c rib e d b y t h e c o n t ra c t . 5.
T h e s u p p ly a n d d e liv e ry o f t h e G O O D S is re q u ire d w it h in o n e (1 ) y e a r fro m re c e ip t b y t h e
S u p p lie r o f t h e N o t ic e t o P r o c e e d (N T P ). IN W IT N E S S W H E R E O F t h e P a r t ie s h e r e t o h a v e c a u s e d t h is A g r e e m e n t t o b e e x e c u t e d in a c c o rd a n c e w it h t h e la w s o f t h e R e p u b lic o f t h e P h ilip p in e s o n t h e d a y a n d y e a r firs t a b o v e w rit t e n . S ig n e d , s e a le d , d e liv e re d b y _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ t h e _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (fo r t h e E n t it y )
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S ig n e d , s e a le d , d e liv e re d b y _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ t h e _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (fo r t h e E n t it y )
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R E P U B L IC O F T H E P H IL IP P IN E S ) C IT Y / M U N IC IP A L IT Y O F
) S .S . )
A C K N O W
L E D G E M E N T
B E F O R E M E , a N o t a r y P u b lic fo r a n d in t h e a b o v e p la c e a n d ju r is d ic t io n t h is
___ day
o f _ _ _ _ _ _ _ _ _ 2 0 1 6 , p e rs o n a lly a p p e a re d t h e fo llo w in g p e rs o n s w h o h a v e s a t is fa c t o rily p ro v e n t o m e t h e ir id e n t it ie s u p o n p re s e n t m e n t o f t h e ir g o v e rn m e n t is s u e d id e n t ific a t io n d o c u m e n t s :
N am e
G o v e r n m e n t Is s u e d ID N o .
P la c e o f Is s u e
D a t e o f Is s u e
IS ID O R O V . R E A L E Z A
K n o w n t o m e a n d t o m e k n o w n t o b e t h e s a m e p e rs o n s w h o e x e c u t e d t h e fo re g o in g C O N T R A C T A G R E E M E N T a n d w h o a c k n o w le d g e d t o m e t h a t t h e s a m e is t h e ir fre e a n d v o lu n t a ry a c t a n d d e e d a s w e ll a s t h e fre e a n d v o lu n t a ry a c t o f t h e e n t it y t h e y re p re s e n t a s in d ic a t e d a b o v e w it h fu ll a u t h o rit y t o s ig n in s a id c a p a c it ie s .
T h is C O N T R A C T A G R E E M E N T c o n s is t s o f t h re e (3 ) p a g e s in c lu d in g t h e p a g e o n w h ic h t h is a c k n o w le d g m e n t is w rit t e n , s ig n e d b y t h e p a rt ie s t o g e t h e r w it h t h e ir in s t ru m e n t a l w it n e s s e s o n e a ch a n d e v e ry p a g e th e re o f.
W IT N E S S M Y H A N D A N D S E A L o n t h e d a t e a n d a t t h e p la c e f ir s t h e r e in a b o v e w r it t e n .
N O T A R Y P U B L IC
Doc N o.
_______
Page N o . _______ Book N o. _______ S e rie s o f 2 0 1 6
S IN IL O A N
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O m n ib u s S w o rn S ta te m e n t
R E P U B L IC O F T H E P H IL IP P IN E S
)
C IT Y / M U N IC IP A L IT Y O F _ _ _ _ _ _
) S .S .
A F F ID A V IT
I,
[N a m e o f A ffia n t ], o f le g a l a g e , [C iv il S t a t u s ], [N a t io n a lit y ], a n d re s id in g a t [A d d re s s o f
A ffia n t ], a ft e r h a v in g b e e n d u ly s w o rn in a c c o rd a n c e w it h la w , d o h e re b y d e p o s e a n d s t a t e t h a t : 1.
S e le c t o n e , d e le t e t h e o t h e r : If a s o le p r o p r ie t o r s h ip : I a m t h e s o le p r o p r ie t o r o f [N a m e o f B id d e r ] w it h o ffic e a d d r e s s a t [a d d re s s o f B id d e r]; If a p a r t n e r s h ip , c o r p o r a t io n , c o o p e r a t iv e , o r jo in t v e n t u r e : I a m t h e d u ly a u t h o r iz e d a n d d e s i g n a t e d r e p r e s e n t a t iv e o f [ N a m e o f B i d d e r ] w i t h o f f i c e a d d r e s s a t [ a d d r e s s o f B i d d e r ] ;
2.
S e le c t o n e , d e le t e t h e o t h e r : If a s o le p r o p r ie t o r s h ip : A s t h e o w n e r a n d s o le p r o p r ie t o r o f [N a m e o f B id d e r ] , I h a v e fu ll p o w e r a n d a u t h o rit y t o d o , e x e c u t e a n d p e rfo rm a n y a n d a ll a c t s n e c e s s a ry t o re p re s e n t it in t h e b id d in g fo r [N a m e o f t h e P r o je c t ] o f t h e [N a m e o f t h e P R O C U R IN G E N T IT Y ]; If a p a r t n e r s h ip , c o r p o r a t io n , c o o p e r a t iv e , o r jo in t v e n t u r e : I a m g r a n t e d fu ll p o w e r a n d a u t h o rit y t o d o , e x e c u t e a n d p e rfo rm a n y a n d a ll a c t s n e c e s s a ry a n d / o r t o re p re s e n t t h e [N a m e
o f B id d e r] in
d o c u m e n t s h o w in g
th e
b id d in g
as
sh o w n
p ro o f o f a u t h o riz a t io n
in
th e
a tta ch e d
[s ta te
t it le
of attache d
(e .g ., d u ly n o t a r iz e d S e c r e t a r y ’s C e r t ific a t e
is s u e d b y t h e c o r p o r a t io n o r t h e m e m b e r s o f t h e jo in t v e n t u r e )] ; 3.
[N a m e o f B id d e r] is n o t “ b la c k lis t e d ” o r b a rre d fro m b id d in g b y t h e G o v e rn m e n t o f t h e P h ilip p in e s o r a n y o f it s a g e n c ie s , o ffic e s , c o rp o ra t io n s , o r L o c a l G o v e rn m e n t U n it s , fo re ig n
g o v e rn m e n t / fo re ig n
o r in t e rn a t io n a l fin a n c in g in s t it u t io n w h o s e b la c k lis t in g
ru le s h a v e b e e n re c o g n iz e d b y t h e G o v e rn m e n t P ro c u re m e n t P o lic y B o a rd ; 4.
E a ch
o f th e
d o c u m e n t s s u b m it t e d
in
s a t is fa c t io n o f t h e b id d in g re q u ire m e n t s is a n
a u t h e n t ic c o p y o f t h e o rig in a l, c o m p le t e , a n d a ll s t a t e m e n t s a n d in fo rm a t io n p ro v id e d t h e re in a re t ru e a n d c o rre c t ; 5.
[N a m e
of
B id d e r]
is
a u t h o riz in g
th e
Head
of
th e
P R O C U R IN G
E N T IT Y
or
it s
d u ly
a u t h o riz e d re p re s e n t a t iv e (s ) t o v e rify a ll t h e d o c u m e n t s s u b m it t e d ;
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6.
S e le c t o n e , d e le t e t h e r e s t : If
a
s o le
p ro p rie t o rs h ip : I a m
n o t re la t e d
to
th e
Head
o f th e
P R O C U R IN G
E N T IT Y ,
m e m b e rs o f t h e B id s a n d A w a rd s C o m m it t e e (B A C ), t h e T e c h n ic a l W o rk in g G ro u p , a n d t h e B A C S e c r e t a r ia t , t h e h e a d o f t h e P r o je c t M a n a g e m e n t O ffic e o r t h e e n d -u s e r u n it , a n d t h e p r o je c t c o n s u lt a n t s b y c o n s a n g u in it y o r a ffin it y u p t o t h e t h ir d c iv il d e g r e e ; If a p a r t n e r s h ip o r c o o p e r a t iv e : N o n e o f t h e o ffic e r s a n d m e m b e r s o f [N a m e o f B id d e r ] is re la t e d
to
th e
Head
o f th e
P R O C U R IN G
E N T IT Y , m e m b e r s o f t h e
B id s a n d
A w a rd s
C o m m it t e e (B A C ), t h e T e c h n ic a l W o rk in g G ro u p , a n d t h e B A C S e c re t a ria t , t h e h e a d o f t h e P r o je c t M a n a g e m e n t O ffic e o r t h e e n d -u s e r u n it , a n d t h e p r o je c t c o n s u lt a n t s b y c o n s a n g u in it y o r a ffin it y u p t o t h e t h ird c iv il d e g re e ; If
a
c o rp o ra t io n
or
jo in t
s t o c k h o ld e rs o f [N a m e
ve n tu re :
N one
of
th e
o ffic e rs , d ire c t o rs , a n d
c o n t ro llin g
o f B id d e r ] is r e la t e d t o t h e H e a d o f t h e P R O C U R IN G
E N T IT Y ,
m e m b e rs o f t h e B id s a n d A w a rd s C o m m it t e e (B A C ), t h e T e c h n ic a l W o rk in g G ro u p , a n d t h e B A C S e c r e t a r ia t , t h e h e a d o f t h e P r o je c t M a n a g e m e n t O ffic e o r t h e e n d -u s e r u n it , a n d t h e p r o je c t c o n s u lt a n t s b y c o n s a n g u in it y o r a ffin it y u p t o t h e t h ir d c iv il d e g r e e ; 7.
[N a m e o f B id d e r] c o m p lie s w it h e x is t in g la b o r la w s a n d s t a n d a rd s ; a n d
8.
[N a m e o f B id d e r] is a w a re o f a n d h a s u n d e rt a k e n t h e fo llo w in g re s p o n s ib ilit ie s a s a B id d e r: a)
C a re fu lly e x a m in e a ll o f t h e B id d in g D o c u m e n t s ;
b)
A c k n o w le d g e a ll c o n d it io n s, lo c a l o r o t h e rw is e , a ffe c t in g t h e im p le m e n t a t io n o f t h e C o n tra ct;
c)
M a d e a n e s t i m a t e o f t h e f a c i l i t i e s a v a i l a b le a n d n e e d e d f o r t h e c o n t r a c t t o b e b i d , i f an y; an d
d) 9.
In q u ir e o r s e c u r e S u p p le m e n t a l/ B id B u lle t in (s ) is s u e d fo r t h e [N a m e o f t h e P r o je c t ] .
[N a m e o f B id d e r] d id n o t g iv e o r p a y , d ire c t ly o r in d ire c t ly , a n y c o m m is s i o n , a m o u n t fe e , or
any
fo rm
of
c o n s id e ra t io n , p e c u n ia ry
or
o t h e rw is e , t o
any
p e rso n
or
o ffic ia l,
p e r s o n n e l o r r e p r e s e n t a t iv e o f t h e g o v e r n m e n t in r e la t io n t o a n y p r o c u r e m e n t p r o je c t o r a c t iv it y .
IN
W IT N E S S
W HEREO F,
I
h ave
h e re u n to
set
m y
hand
t h is
__
day
of
___,
20__
at
_ _ _ _ _ _ _ _ _ _ _ _ , P h ilip p in e s .
_____________________________________ B id d e r ’s R e p r e s e n t a t iv e / A u t h o r iz e d S ig n a t o r y
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B a n k G u a ra n te e F o rm fo r A d v a n c e P a y m e n t
To:
[n a m e a n d a d d r e s s o f P R O C U R IN G E N T IT Y ] [n a m e o f C o n tra c t]
G e n t le m e n a n d / o r L a d ie s :
In a c c o r d a n c e w it h t h e p a y m e n t p r o v is io n in c lu d e d in t h e S p e c ia l C o n d it io n s o f C o n t r a c t , w h ic h a m e n d s C la u s e 0 o f t h e G e n e ra l C o n d it io n s o f C o n t ra c t t o p ro v id e fo r a d v a n c e p a y m e n t , [n a m e a n d a d d r e s s o f S u p p lie r ] (h e r e in a ft e r c a lle d t h e “ S u p p lie r ” ) s h a ll d e p o s it w it h t h e P R O C U R IN G E N T IT Y
a
b a n k g u a ra n t e e t o g u a ra n t e e it s p ro p e r a n d fa it h fu l p e rfo rm a n c e u n d e r t h e s a id
C la u s e o f t h e C o n t ra c t in a n a m o u n t o f [a m o u n t o f g u a ra n t e e in fig u re s a n d w o rd s ] .
W e , t h e [b a n k o r fin a n c ia l in s t it u t io n ] , a s in s t ru c t e d b y t h e S u p p lie r, a g re e u n c o n d it io n a lly a n d irre v o c a b ly t o g u a ra n t e e a s p rim a ry o b lig a t o r a n d n o t a s s u re t y m e re ly , t h e p a y m e n t t o t h e P R O C U R IN G E N T IT Y o n it s fir s t d e m a n d w it h o u t w h a t s o e v e r r ig h t o f o b je c t io n o n o u r p a r t a n d w it h o u t it s firs t c la im
t o t h e S u p p lie r, in t h e a m o u n t n o t e x c e e d in g [a m o u n t o f g u a ra n t e e in
fig u re s a n d w o rd s ].
W e
fu rth e r a g re e
t h a t n o c h a n g e o r a d d it io n t o o r o t h e r m o d ific a t io n o f t h e t e rm s o f t h e
C o n t ra c t t o b e p e rfo rm e d t h e re u n d e r o r o f a n y o f t h e C o n t ra c t d o c u m e n t s w h ic h m a y b e m a d e b e t w e e n t h e P R O C U R IN G E N T IT Y a n d t h e S u p p lie r , s h a ll in a n y w a y r e le a s e u s fr o m a n y lia b ilit y under
t h is
gu a ra n te e ,
and
w e
h e re b y
w a iv e
n o t ic e
of
any
su ch
ch a n ge ,
a d d it io n ,
or
m o d ific a t io n .
T h is g u a ra n t e e
s h a ll re m a in v a lid a n d in fu ll e ffe c t fro m
th e d a te o f th e a d va n ce p a ym e n t
re c e iv e d b y t h e S u p p lie r u n d e r t h e C o n t ra c t u n t il [d a t e ].
Y o u rs t ru ly ,
S ig n a t u re a n d s e a l o f t h e G u a ra n t o rs
[n a m e o f b a n k o r fin a n c ia l in s t it u t io n ]
[a d d re s s ]
[d a te ]
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L ist o f a ll O n g o in g G o v e r n m e n t & P r iv a te C o n tr a c ts in c lu d in g c o n tr a c ts a w a r d e d b u t n o t y e t sta r te d , w h e th e r sim ila r o f n o t sim ila r in n a tu r e
B u s in e s s N a m e
: _________________ ____ ___ ___ ____ ___ ___ ____ ___ ___ ____
B u s in e s s A d d r e ss
: _________________ ____ ___ ___ ____ ___ ___ ____ ___ ___ ____
B id d e r ’s R o le N a m e o f C o n tr a c t/ P r o je c t C o s t
a.
a.
D a te A w a r d e d
b.
D a te S ta r te d
c.
D a te o f
O w n e r ’s N a m e
b.
A d d re ss
c.
T e le p h o n e N o s .
N a tu r e o f W o r k D e s c r ip tio n %
C o m p le tio n
% of
V a lu e o f
A c c o m p lis h m e n t
O u ts ta n d in g W orks /
P la n n e d
A c tu a l
U n d e liv e r e d P o r tio n
T o ta l C o s t
N o t e : T h is s t a t e m e n t s h a ll b e s u p p o r t e d w it h : 1
N o t ic e o f A w a r d a n d /o r C o n t r a c t
2
N o t ic e t o P r o c e e d is s u e d b y t h e o w n e r
3
C e r t ific a t e o f P e r fo r m a n c e s ig n e d b y t h e o w n e r o r a u t h o r iz e d r e p r e s e n t a t iv e
S u b m it t e d b y
: _________________ ____ ___ ___ ____ ___ ___ ____ ___ ___ ____
D e s ig n a t io n
: _________________ ____ ___ ___ ____ ___ ___ ____ ___ ___ ____
D ate
: _________________ ____ ___ ___ ____ ___ ___ ____ ___ ___ ____
(P r in t e d N a m e & S ig n a t u r e )
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S ta te m e n t o f S in g le L a r g e st C o m p le te d C o n tr a c t S im ila r to th e C o n tr a c t to b e B id B u s in e s s N a m e
: __________________________________________ ________ _
B u s in e s s
: __________________________________________ ________ _
A d d re ss
: __________________________________________ ________ _
B id d e r ’s R o le a.A m ount at N am e o f C o n tract
a . O w n e r ’s N a m e b . A d d ress
A w ard N atu re o f W o rk
c . T e le p h o n e N o s .
D e s c r ip t io n %
b .A m o u n t at C o m p le t io n c . D u r a t io n
a. D ate A w ard ed b .C o n tract E ffe c t iv it y c. D ate d . C o m p le t e d
N o t e : T h is s t a t e m e n t s h a ll b e s u p p o r t e d w it h : 1
C o n tract
2
C e r t ific a t e o f C o m p le t io n
3
C e r t ific a t e o f A c c e p t a n c e
S u b m it t e d b y
: __________________________________________ ________ _ ( P r in t e d N a m e & S ig n a t u r e )
D e s ig n a t io n
: __________________________________________ ________ _
D a te
: __________________________________________ ________ _
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(S U R E T Y A N D / O R IN S U R A N C E C O M P A N Y ) (P r in c ip a l O ffic e A d d r e s s ) (C o n ta c t N u m b e r) T IN N o . _ _ _ _ _ _ _ _ _ _
BO N D N O . ____________
P r e m iu m
: ______
D oc. S.
: ______
E vat
: ______
N /S
: ______
L gt
: ______
N /F
: ______
M isc . F e e
: ______
T O T A L
: ______
G (2 ) -B
S U R E T Y B O N D : B ID S E C U R IT Y (F O R G O V E R N M E N T B ID S )
B y t h is b o n d , W e ,
N a m e o f B id d e r)
re p re se n te d b y
A u t h o riz e d R e p re s e n t a t iv e ), a s P rin c ip a l, a n d
(N a m e o f
(S u r e t y a n d / o r In s u r a n c e C o m p a n y )
, a
c o r p o r a t i o n d u l y o r g a n i z e d a n d e x i s t in g u n d e r a n d b y v i r t u e o f t h e l a w s o f t h e P h i l i p p i n e s , w i t h p rin c ip a l o ffic e a t E n t it y )
(o ffic e a d d re s s ) as
O b lig e e
in
th e
, a re h e ld a n d firm ly b o u n d u n t o t h e su m
of
A m o u n t in
(P ro c u rin g
W o rd s)_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
(P _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ), P h ilip p in e C u rre n c y , c a lla b le o n d e m a n d b y
(P ro c u rin g E n t it y )
fo r t h e p a y m e n t o f w h ic h s u m , w e ll a n d t ru ly t o b e m a d e , w e b in d o u rs e lv e s , o u r s u c c e s s o rs a n d a s s ig n s , jo in t ly a n d s e v e r a lly , fir m ly b y t h e s e p r e s e n t s .
W H E R E A S , t h e P r in c ip a l w ill s u b m it a w r it t e n B id t o t h e O B L IG E E [P r o c u r in g E n t it y ] th e
_ _ _ _ _ _ _ (D a te )_ _ _ _ _ _ _ _
day
of
_ _ _ _ _ _ _ _ _ _ (M o n th )_ _ _ _ _ _ _ _ _ ,
(N a m e o f P r o je c t / P r o c u r e m e n t )
20
_ _ Y e a r,
fo r
on th e
(P r o je c t ).
N O W , T H E R E F O R E , t h e c o n d it io n s o f t h is o b lig a t io n a re :
(a )
if t h e P rin c ip a l: a)
w it h d r a w s it s b id d u r in g t h e p e r io d o f b id v a lid it y s p e c ifie d in In s t r u c t io n t o B id d e r s (IT B );
b)
does
n o t a cce p t th e
c o rre c t io n
o f a rit h m e t ic a l e rro rs o f h is b id
p ric e
in
a c c o r d a n c e w it h t h e IT B ; c)
fa ils t o s u b m it t h e re q u ire m e n t s w it h in t h e p re s c rib e d p e rio d o r a fin d in g a g a in s t t h e ir v e r a c it y a s s t a t e d in t h e IT B ;
d)
s u b m it s
e lig ib ilit y
re q u ire m e n t s
c o n t a in in g
fa ls e
in fo rm a t io n
o r fa ls ifie d
d o cu m e n ts; e)
s u b m it s b id s t h a t c o n t a in fa ls e in fo rm a t io n o r fa ls ifie d d o c u m e n t s , o r t h e c o n c e a lm e n t
of
su ch
in fo rm a t io n
in
th e
b id s
in
o rd e r to
in flu e n c e
th e
o u t c o m e o f e lig ib ilit y s c re e n in g o r a n y o t h e r s t a g e o f t h e p u b lic b id d in g ;
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f)
a llo w s t h e u s e o f o n e ’s n a m e , o r u s in g t h e n a m e o f a n o t h e r fo r p u r p o s e s o f p u b lic b id d in g ;
g)
w it h d ra w s a b id , o r re fu s e s t o a c c e p t a n a w a rd , o r e n t e r in t o c o n t ra c t w it h t h e G o v e r n m e n t w it h o u t ju s t ifia b le c a u s e , a ft e r t h e B id d e r h a d b e e n
h)
a d ju d g e d a s h a v in g s u b m it t e d t h e L o w e s t C a lc u la t e d a n d R e s p o n s iv e B id ;
i)
re fu s e s
or
fa ils
to
p o st
th e
re q u ire d
p e rfo rm a n ce
s e c u rit y
w it h in
th e
p re s c rib e d t im e ; j)
re fu s e s t o c la rify o r v a lid a t e in w rit in g it s b id d u rin g p o s t -q u a lific a t io n w it h in a
p e rio d
of
seven
(7 )
c a le n d a r
d ays
fro m
re c e ip t
of
th e
re q u e st
fo r
c la rific a t io n ; k)
p e rfo rm s a n y d o c u m e n t e d a t t e m p t t o u n d u ly in flu e n c e t h e o u t c o m e o f t h e b id d in g in h is fa v o r;
l)
fa ils t o e n t e r in t o t h e jo in t v e n t u r e w it h p o t e n t ia l jo in t v e n t u r e p a r t n e rs a ft e r t h e b id is d e c la r e d s u c c e s s fu l; o r
m )
p e rfo rm s a ll o t h e r a c t s t h a t t e n d t o d e fe a t t h e p u rp o s e o f t h e c o m p e t it iv e b i d d i n g , s u c h a s h a b i t u a ll y w i t h d r a w i n g f r o m b i d d i n g , s u b m i t t i n g l a t e B i d s o r p a t e n t ly in s u ffic ie n t b id , fo r a t le a s t t h re e (3 ) t im e s w it h in a y e a r, e x c e p t fo r v a lid re a s o n s .
(b )
if t h e P rin c ip a l, h a v in g b e e n d e t e rm in e d a s t h e b id d e r w it h t h e L o w e s t C a lc u la t e d R e s p o n s iv e / R a t e d R e s p o n s iv e B id , (i)
fa ils , re fu s e s , o r is u n a b le t o s u b m it t h e d o c u m e n t s re q u ire d u n d e r S e c t io n s 3 4 .2 a n d 3 7 .1 .4 o f t h e r e v is e d Im p le m e n t in g R u le s a n d R e g u la t io n s (IR R ) o f R e p u b lic A c t (R A ) N o . 9 1 8 4 ;
In
(ii)
fa ils t o s ig n t h e c o n t r a c t in a c c o r d a n c e w it h t h e IT B ; o r
(iii)
fa ils t o fu r n is h p e r fo r m a n c e s e c u r it y in a c c o r d a n c e w it h t h e IT B .
ca se
of
th e
o ccu rre n ce
(P ro c u rin g E n t it y )
of
A N Y
O F
th e
a b o v e m e n t io n e d
gro u n d s,
th e
s h a ll c a ll u p o n t h e B o n d u p o n a w rit t e n d e m a n d t o t h e S u re t y ,
a n d t h e S u re t y s h a ll p a y
(P ro c u rin g E n t it y )
u p to th e e n te re d a m o u n t o f th e B o n d d u e
t o t h e o c c u rre n c e o f a n y o r c o m b in a t io n o f t h e c o n d it io n s s t a t e d a b o v e . P R O V ID E D
H O W E V E R , t h a t t h e S u re t y s h a ll n o t b e lia b le fo r a g re a t e r s u m
th a n th e
s p e c ifie d p e n a lt y o f t h is b o n d . The
Su re ty
c a le n d a r d a y s
fro m
a gre e s th e
t h a t t h is d a te
in s t ru m e n t s h a ll b e
o f th e
o p e n in g
o f th e
v a lid
fo r _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (_ _ _ )
b id s , a s s u c h
p e rio d
is s t a t e d
in
th e
In s t r u c t io n t o B id d e r s o r a s it m a y b e e x t e n d e d b y t h e E n t it y , n o t ic e o f w h ic h e x t e n s io n (s ) t o t h e S u re t y is h e re b y w a iv e d . IN
W IT N E S S
W HEREO F,
w e
h ave
set
our
hands
and
s ig n e d
our
nam es
on
t h is
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ a t _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , P h ilip p in e s . _____________________________________________________________________
S IN IL O A N
W A T E R D IS T R IC T
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B ID D IN G D O C U M E N T S
S U P P L Y A N D D E L IV E R Y O F W A T E R M E T E R
2016
S U R E T Y A N D / O R IN S U R A N C E C O M P A N Y
P R IN C IP A L
S IG N E D IN T H E P R E S E N C E O F :
_____________________________________________________________________
(S U R E T Y A N D / O R IN S U R A N C E C O M P A N Y ) (P r in c ip a l O ffic e A d d r e s s ) (C o n ta c t N u m b e r) T IN N o . _ _ _ _ _ _ _ _ _ _
BO N D N O . __________________
P r e m iu m
: __________
D oc. S.
: __________
E vat
: __________
N /S
: __________
L gt
: __________
N /F
: __________
M isc . F e e
: __________
T O T A L
: __________
S U R E T Y B O N D : P E R F O R M A N C E S E C U R IT Y (F O R G O V E R N M E N T P R O C U R E M E N T )
That A u t h o riz e d
w e,
_ _ _ _ _ _ _ _ _ _ _ (N a m e
R e p re s e n t a t iv e ),
as
of
B id d e r)_ _ _ _ _ _ _ _
P R IN C IP A L ,
and
re p re se n te d
by
_ _ _ _ _ _ _ _ _ _ _ _ _ _ (S u re ty
_ _ _ _ _ (N a m e
an d /o r
of
In s u r a n c e
C o m p a n y )_ _ _ _ _ _ _ , a c o rp o ra t io n d u ly o rg a n iz e d a n d e x is t in g u n d e r a n d b y v irt u e o f t h e la w s o f th e
P h ilip p in e s ,
w it h
p rin c ip a l
a d d re s s )_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (P ro c u rin g
a re
o ffic e h e ld
and
E n t it y )_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
at
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (o ffic e
firm ly as
bound O B L IG E E
in
u n to th e
th e
su m
of
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (A m o u n t in W o rd s )_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (P _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ), P h ilip p in e C u rre n cy,
c a lla b le
p a y m e n t o f w h ic h
on
dem and
by
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (P ro c u rin g
E n t it y )_ _ _ _ _ _ _
fo r
th e
s u m , w e ll a n d t ru ly t o b e m a d e , w e b in d o u rs e lv e s , o u r s u c c e s s o rs a n d
a s s ig n s , jo in t ly a n d s e v e r a lly , fir m ly b y t h e s e p r e s e n t s .
W H E R E A S , t h e P rin c ip a l h a s b e e n d e c la re d t h e w in n in g b id d e r a n d re c e iv e d a N o t ic e o f A w a rd o n th e _ _ _ _ _ _ _ (D a te )_ _ _ _ _ _ _ _ d a y o f _ _ _ _ _ _ _ _ _ _ (M o n th )_ _ _ _ _ _ _ _ _ , 2 0 _ _ Y e a r_ _ _ _ , fo r t h e _ _ _ _ _ _ _ _ _ _ _ _ _ _ (N a m e o f P r o je c t / P r o c u r e m e n t )_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (P r o je c t );
W H E R E A S , t h e P R IN C IP A L is r e q u ir e d t o p o s t a P e r fo r m a n c e S e c u r it y w it h in t e n (1 0 ) d ays u p o n
re c e ip t o f s u c h
N o tice
o f A w a rd a n d b e fo re t h e s ig n in g o f t h e C o n t ra c t fo r t h e
P r o je c t t o g u a r a n t e e t h e fa it h fu l p e r fo r m a n c e b y t h e w in n in g B id d e r o f it s o b lig a t io n s u n d e r t h e C o n tra ct;
N O W , T H E R E F O R E , t h e S u re t y B o n d , fo rm in g a s P e rfo rm a n c e S e c u rit y fo r t h e C o n t ra c t p o s t e d in fa v o r o f _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (P ro c u rin g E n t it y )_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
S IN IL O A N
W A T E R D IS T R IC T
s h a ll b e fo rfe it e d
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B ID D IN G D O C U M E N T S
S U P P L Y A N D D E L IV E R Y O F W A T E R M E T E R
2016
in t h e e v e n t it is e s t a b lis h e d t h a t t h e w in n in g b id d e r fa ile d t o fa it h fu lly p e rfo rm it s o b lig a t io n s u n d e r t h e c o n t ra c t in a c c o rd a n c e w it h t h e b id d in g d o c u m e n t s .
IN C A S E O F F A IL U R E , t h e _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (P r o c u r in g E n t it y )_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ s h a ll c a ll o n t h e B o n d u p o n a w rit t e n d e m a n d t o t h e S u re t y , a n d t h e S u re t y s h a ll p a y t h e P ro c u rin g E n t it y
up
to
th e
e n te re d
am ount
of
th e
Bond;
p ro v id e d
th a t,
in
th e
dem and,
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (P r o c u r in g E n t it y )_ _ _ _ _ _ _ _ w ill s t a t e t h e v io la t io n / s o f t h e P R IN C IP A L .
P R O V ID E D
H O W E V E R , t h a t t h e S u re t y s h a ll n o t b e lia b le fo r a g re a t e r s u m
th a n th e
s p e c ifie d p e n a lt y o f t h is b o n d .
T h is p e rfo rm a n c e b o n d is v a lid u n t il t h e is s u a n c e o f t h e C e rt ific a t e o f F in a l A c c e p t a n c e b y t h e O B L IG E E . T h is b o n d s h a ll c o v e r a n y e x t e n s io n o f p e r fo r m a n c e a s a llo w e d b y t h e O B L IG E E a n d n o t ic e t o t h e s u re t y is h e re b y w a iv e d .
In c a s e o f a r e d u c t io n o f t h e c o n t r a c t v a lu e , t h e O B L IG E E s h a ll a llo w
a p ro p o rt io n a l
re d u c t io n in t h e o rig in a l p e rfo rm a n c e s e c u rit y , p ro v id e d t h a t a n y s u c h re d u c t io n is m o re t h a n t e n p e rc e n t (1 0 % ) a n d t h a t t h e a g g re g a t e o f s u c h re d u c t io n s is n o t m o re t h a n fift y p e rc e n t (5 0 % ) o f t h e o rig in a l p e rfo rm a n c e s e c u rit y .
IN
W IT N E S S
W HEREO F,
w e
h ave
set
our
hands
and
s ig n e d
our
nam es
on
t h is
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ a t _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , P h ilip p in e s .
__________________________________ S U R E T Y A N D / O R IN S U R A N C E C O M P A N Y
_________________________________ P R IN C IP A L
S IG N E D IN T H E P R E S E N C E O F :
_________________________________
S IN IL O A N
W A T E R D IS T R IC T
_________________________________
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