Tip Sheet #17

Overview of Kurzweil 3000 (Version 12) Classic Toolbars Kurzweil 3000 is scan-and-read software that allows users to work with two types of documents: image files which are digitized from a scanner or imported from a digital source and word processing files that allow a user to generate their own content. Tools that are not available for use in either image mode or word processing mode will be grayed out in the menus/toolbars.

The Text Menu

The text menu at the top of Kurzweil’s work area allows users to access advanced features of the software. This menu also displays the keyboard shortcuts that are associated with various commands in the program. More common tools are provided in the colored toolbars that appear under the text menu. Click on each text menu to display the full contents (the most helpful contents are discussed briefly below). 1. File – Open, save, and extract documents; create audio files from a current document 2. Edit – Cut, copy, and paste in any type of file; edit the appearance of word processed documents, edit the page order or contents of an image document 3. Scan – Change the scanning mode, correct errors in page scanning, configure scanning options, and enter Zone Editing mode (CTRL + F5) – note that the Scan menu is only available in the Professional version 4. Read – Adjust the reading settings of the software 5. View – Change the appearance of the current page, change the page number of an electronic document to match a print document (use View | Page | Set Number…), and rotate pages in image documents. 6. Write – Access word processing tools to brainstorm, outline, draft, and review writing 7. Tools – Configure the way that Kurzweil tools respond and the way that Kurzweil handles documents (specifically, Tools | Options…) 8. Reference – Change the dictionary settings and look up word definitions by typing them 9. Window – View, hide, or tile multiple documents that are open in Kurzweil 10. Online – Search for content, definitions, and translations using internet-based tools 11. Help – Search for help and access built-in “how to” videos on common features

Useful Tips •

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Teach the use of ink highlighters in the order presented by Kurzweil. This will aid users in easily transitioning from paper-based highlighting to the much more powerful highlighting features of Kurzweil 3000. Right-click an empty area of the toolbars to customize toolbar appearances or to apply specialized toolbar sets that are specific to the use of the current document or to the needs of the current user. Right-clicking on a document or icon to quickly access important features.

Allegheny Intermediate Unit #3, Scott A. Dougherty (2013)

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Work efficiently with scanned documents by working in this order: 1) zone edit, 2) spell check, and 3) edit underlying text (as presented in the Document Preparation toolbar set). If a scanned document features horizontal lines (blanks) that need to be filled by the student, it is often most efficient to scan the document in Black & White mode. This will allow the user to take advantage of Tools | Fill in the Blanks. This will add a text box to each available line, giving the student a place to enter answers onscreen. Orange placeholders will appear for each text box. These may be deleted or ignored (they are not visible to a printer until text is entered into them). Use Tab or Shift + Tab to navigate forward and backward between text boxes.

The Icon Toolbars Main Toolbar

This toolbar is used to initiate scans (Professional version only), open texts, and access language and reference tools. Click once on the red strip along the left-edge of the toolbar to hide/unhide the tools. 1. New – Create a new word processing document 2. Open – Open a saved text or image file 3. Save – Save a file that already has a name (or use File | Save or CTRL + S) 4. Print – Send the current file to the printer 5. Scan – Create or add to an image document (Professional version only) – if Kurzweil is set to scan in Black and White, the scanner will have a blue center; if Color mode is configured, the icon will have a rainbow center 6. Web – Launch Kurzweil’s web reading toolbar (configured in Tools | Options | Reading) 7. Back – Move the reading cursor to the beginning of the previous reading unit 8. Read – Press this to have Kurzweil read text aloud (this toggles to become a Pause function) 9. Forward – Move the reading cursor to the beginning of the next reading unit 10. Audible – Use this button to mute or enable the sound quickly 11. Translate – Access English, French, or Spanish translations for selected text 12. Picture – View a picture representation for selected text (from Kurzweil’s 1,300-word dictionary or a custom-made library) 13. Definition – Look up a selected word in the dictionary (Reference | Select Dictionary) 14. Synonym – This language-learning tool will separate and read a highlighted word by its syllables; it also shows the dictionary’s pronunciation guide for that word. 15. Pronounce – Plays a human recording of select root words from the American Heritage Human Pronunciation dictionary 16. Syllables -- Displays syllable breaks and shows/announces the pronunciation for a selected word 17. Spell – Use this language-learning tool to say the word, spell it, and repeat the word 18. Help – Access the Kurzweil help guide

Allegheny Intermediate Unit #3, Scott A. Dougherty (2013)

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Reading Toolbar This toolbar controls reading, highlighting, and page navigation. Click once on the yellow strip along the leftedge of the toolbar to hide/unhide the tools. 1. Speaker – Use the first drop-down menu to select the voice used when the Read button is pressed. 2. Read Mode – Use the second drop-down menu to control when Kurzweil stops reading once the Read button is pressed 3. Reading Unit – Use the third drop-down menu to control navigation and set the amount of text that is highlighted during reading 4. Decrease Reading Speed – Use the first, downward arrow to reduce the reading rate by 5 words per minute (wpm) 5. Increase Reading Speed – Use the first, upward arrow to increase the reading rate by 5 wpm 6. Words Per Minute – Type an exact value and press Enter to control the rate of speech 7. Zoom Out – Use the second, downward arrow to reduce the size of the image, allowing more of the overall page to be viewed at once 8. Zoom In – Use the second, upward arrow to increase the size of the image, allowing less of the overall page to be viewed at once 9. Zoom – Type a numerical value and press Enter or choose from one of the presets to temporarily change the appearance of the current page 10. First Page – Use the first, numbered button to navigate to the first page of the current document 11. Previous Page – Use the third, downward arrow to move to the previous page 12. Next Page – Use the third, upward arrow to move to the next page 13. Current Page – Type a numerical value and press Enter to move to a specific page 14. Last Page – Use the second, numbered button to navigate to the last page of the current document 15. Page Thumbnail – The second-to-last icon displays a page view panel and is especially helpful when a large zoom value is used 16. Thumbnail View of Document – The last icon displays thumbnails of all document pages – this is another quick way to jump to specific pages in a large, image file

Study Skills Toolbar

Use this toolbar to annotate an image file and take notes. Click once on the green strip along the left-edge of the toolbar to hide/unhide the tools. 1. Highlight Eraser – Removes highlights that have been made in a document 2. Yellow Highlight – Use this to highlight the highest level of text (e.g., Main Idea) - hovering the mouse above a highlighter’s icon will show the ToolTip, which may have been customized in Tools | Options… | Highlighters 3. Green Highlight – Use this to highlight the second-highest level of text (e.g., Topic) 4. Blue Highlight – Use this to highlight the third-highest level of text (e.g., Subtopic) 5. Pink Highlight – Use this to highlight the fourth-highest level of text (e.g., Detail) Allegheny Intermediate Unit #3, Scott A. Dougherty (2013)

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6. Add a Footnote – Opens a footnote window at the bottom of the screen - once set, a numbered icon is added to the document to show that a footnote is available (double-click on the footnote to view it) 7. Add a Sticky Note – Use this to make a “Post It-style” note that is displayed on the page 8. Add a Text Note – Use this tool to type directly onto an image 9. Close the Current Footnote – Use this icon to close the footnote window (alternately, click the small Close icon in the upper-right corner of the footnote) 10. Add a Voice Note – Use an external or integrated microphone to record a spoken message – a clickable sound icon will appear at the location where the sound was created 11. Add/Edit Hyperlink – Create or edit a hyperlink to material from an outside source 12. Delete the Current Note – Click on a footnote, voice note, or bookmark icon on the page to select it before using this icon to permanently delete the note 13. Add/Go to Bookmarks – Add and navigate to bookmarks in order to quickly jump from one section of the document to another 14. Open Column Notes – Open new or existing three-columned notes file 15. Open Note Snippets – Display a floating window that shows a Column Notes file in read-only mode 16. Open Floating Word Lists – Display up to four word lists to aid writing

Writing Toolbar Use this toolbar to quickly change the font, size, style, alignment, and spacing of what you type in word processed documents. Click once on the blue strip along the left-edge of the toolbar to hide/unhide the tools. Writing Font – Select a different system font for a word processed file in Kurzweil Writing Font Size – Select a font size from a drop-down list of options between 8 and 72 points Bold – Change selected text to a bolded typeface Italic – Change selected text to an italicized typeface Underline – Change selected text to an underlined typeface Text Alignment – Choose left, right, or center alignment for text Line Spacing – Select from options for single, double, or triple-line spacing Start Writing – Launch a new brainstorm map, outline, or draft or select a template for writing Brainstorm View – Create and edit a brainstorming graphic Outline View – Create and edit an outline Split Screen View – Vertically split the screen to show the outline and draft simultaneously Draft View – Hide the split screen view so that the draft file fills the work area Review Writing – Vertically splits the work area to display a review checklist to the left side of the main document 14. Spell Check the Current Document – Runs the spell checking tool (alternately, use Tools |Spell Check or Shift + F8) 15. Word Prediction – Displays the word prediction palette 16. Word Lists – Displays the word list palette

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.

Allegheny Intermediate Unit #3, Scott A. Dougherty (2013)

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