Cape Fear Community College Student Organization Procedures

Definition and Purpose of a Student Organization A Student Organization is a group of students (faculty/staff included) voluntarily organized for the purpose of furthering their common interests in a particular subject, issue or educational endeavor. The purpose of each student organization shall be to promote and provide for the needs of the students through co-curricular, extra-curricular, and/or college related activities. The SGA shall not discriminate on any grounds in its recognition of student organizations. No student organization that is recognized by the SGA shall discriminate based on race, color, national origin, age, religion, disability or sex. Cape Fear Community College has two categories of Student Organizations: Student Clubs (Curriculum based) and Student Interest Groups (SIG). Each has its own rights and responsibilities: Student Clubs & Student Interest Groups – student members must be currently enrolled at CFCC. Membership is unrestricted to all currently enrolled CFCC students, faculty and staff and may include members other than enrolled CFCC students (i.e., coaches, community leaders) if approved by the College.

Requirements for CFCC Student Organizations/Clubs Membership All members of a student organization/club must be currently enrolled curriculum students at CFCC. Registration A Student Organization/Club Registration Form identifying the current officers, advisors, and SGA representatives must be completed at the beginning of every Fall Semester and submitted to Student Activities Office and SGA. Failure to do so will result in loss of the clubs “active” status. These forms will be made available at the beginning of the Fall semester in the student activities office on each respective campus. If a change occurs in the slate of officers or advisors during the year, a new form must be submitted (See Club/Organization Roster - Appendix 2). *Please fill out the Student Club or Organization Roster (Appendix 2) and return it to the Student Activities Office (L-112) or the SGA Office (L-110). Community Service Reports Student organization/clubs are encouraged to conduct community service projects. Results of all community service projects must be reported to Student Activities, including a brief description of the project, date, time, location, number of participants, and estimated total number of people-hours worked. (See Service Form - Appendix 8) *Please fill out the Club/Organization Community Service Form (Appendix 8) and return it to the Student Activities Office (L-112) or the SGA Office (L-110). Participation in SGA Student organization/clubs are required to send a representative to the Student Government Association. The organization/club representative is expected to attend at least three (3) General Assembly Monthly Meetings per semester. Each student organization/club is expected to participate in at least one of the Fall or Spring Festival events, and keep the SGA and Student Activities informed of the organization/club activities.

Starting or Reinstating a Student Organization

To start/reinstate a student organization at Cape Fear Community College, a group of students must submit a completed “Starting A New Student Organization Packet” to the Director of Student Activities within 30 days of hosting their first organization meeting. A completed “Starting A New Student Organization Packet” will consist of the following:      

Date of Application; Name of the student organization; The purpose or objectives of the student organization; The name(s) of the advisor(s); The names of the individuals constituting the initial membership of the student organization: to be eligible for recognition or to be acknowledged, at least eight (8) Cape Fear Community College students must indicate an interest in forming the student organization; A student organization Constitution & By-laws (Appendix 4 & 5)

*“Starting A New Student Organization Packet” are available in the Student Activities Office (Student Activity Center, Room L-112) or Student Government Association Office, Room L-110. *Those “active” organizations/clubs that are reinstating are required to complete the “Club Re-Approval Form” (Appendix 3) for consideration of the upcoming year.

Steps to Starting a New Student Organization at Cape Fear Community College 1. Pick up a “Starting a New Student Club Packet” in the Student Activities Office (L-112) or the SGA office, L-110. Meet with the Director of Student Activities to review the process for chartering a new student organization. 2. Using the Sample Constitution and By-laws as a guide (Appendix 4), develop a Constitution and Bylaws (Appendix 5) for your club. Items that must be included in this document are: a. Proposed name b. Purpose of the club c. Procedures for electing and removal of officers d. Proposed meeting times e. Prerequisite of qualifications of membership f. Proposed means of financial support of the organization g. Amendment methods 3. Information that must be turned in with the proposed Constitution & By-laws are: a. List of proposed activities for the first year b. A list of officers (temporary or permanent) c. The name(s) of the faculty/staff advisor to the organization d. A completed “Starting a New Organization/Club Form” (Appendix 1) e. A non-discrimination statement 4. Return the completed “Starting a New Student Club Packet” with all the required materials and forms to the Student Activities Office, L-112. Meet with the Director of Student Activities to review the submitted material. Criteria for Student Organization/Club as determined by College Officials 1. Is the stated purpose of the student organization consistent with the published mission and values of the College? 2. Are the proposed activities of the student organization consistent with the stated purpose of the student organization as outlined in its Constitution? 3. Are the proposed activities of the student organization consistent with that of the mission of the College? 4. Is there sufficient interest for this organization at Cape Fear Community College? 5. Are there already too many of the same type of student organizations at Cape Fear Community College as the one being proposed?

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6. Is outside affiliation proposed? (If so, you must provide a copy of the governing policies of this outside organization along with the submitted material). 7. Is there evidence that once the organization is approved that the operations of the student organization will not be in harmony with the educational mission of the College? 8. A complete “Starting a New Student Organization Packet” has been submitted for review?

Criteria for Judging Student Organizations The student organization must not present a clear and present danger to the College or individual students; must not violate existing policies, statutes, or laws; and must be in accord with the stated mission, values and goals of the College. If at any point a student organization is alleged to have violated this section, its status may be suspended pending investigation and resolution. Registration Process for Student Organizations

Student organizations are required to register each Fall and Spring semester with the Student Activities Office. Registration paperwork will be distributed at the beginning of each semester and will be due no later than the fourth Friday of each semester. Any student organization not completing a registration form will lose its “active” status and all rights & privileges granted by the registration process. After registering, a student organization must: 1. Have all of its officers in good standing with the College. 2. A current copy of the organization’s Constitution (Appendix 4) and By-laws (Appendix 5) must be on file in the Student Activities Office and the SGA office. 3. Have a faculty or staff advisor. 4. Conduct official meetings not less than once (1) a month.

Requesting Funds from SGA A separate club account can be established for your club. The business office maintains the funds for your club until such time as the club draws from them. All club funds must be used for legitimate expenses with educational purpose in mind. Respective club funds may be expended using the requisition process only. This process ensures that those persons (CFCC Advisor) within the club are authorized by the college to administer the funds and must follow purchasing guidelines and all CFCC business transactions. Money Disbursement In order to treat each club fairly, the following policy has been adopted for use in dispersing student activity funds to clubs. The total allocated funds is to assist clubs and organizations with worthy educational endeavors and activities. With this in mind, we expect that all organizations will do their best to raise other funds for any activities each respective club wishes to participate in. With this effort, student activities will match a clubs total money raised by 50% (Cap $500). Requests for funds must be made by completing the financial forecast enclosed in this packet. This forecast must be as specific as possible to ensure that money is being used appropriately. Keep in mind that funds will be given on a first come, first serve basis.  

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SGA will only match a percentage of funds raised by clubs over the academic school year (subject to funds availability and approval). All “active” organizations and clubs planning to request money from the SGA are required to submit a budget and a forecasted amount to SGA no later than the fourth Friday of each semester. This should be submitted with the “New Student Organization Packet” and/or “Club Re-Approval Form” due at the beginning of each semester. Depending on funds available, a cap will be applied on all club appropriations rewarded.

Steps To Follow For Requesting Funds

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Step 1: Step 2: Step 3: Step 4: Step 5:

Step 6:

Outline Plans for the proposed activity, including date, location, and budget. Fill out the Activities Approval Form (Appendix 7) Complete a CFCC Student Organization/Club Fund Request Form (Appendix 6) Review the plans and Student Organization Fund Request Form with advisor. If approved, the advisor should sign and date the request. Submit the completed Student Organization Fund Request Form to the SGA, or the Director of Student Activities Office. The SGA and the Student Activities Director will review The Student Organization Fund Request Form. Student Organization Officers, Representatives, or the Advisor should attend the meeting at which the request is considered to describe and justify the cost. After consideration, the advisor will be notified as to the outcome of the Funds Requested.

*Please fill out the CFCC “Organization/Club Activity Funds Request Form”(Appendix 6) and return it to the Student Activities Office (L-112) or the SGA Office (L-110).

Responsibilities of Student Organizations 1. Be aware of and able to abide by all applicable laws, as well as all Cape Fear Community College policies, procedures, rules, and regulations. 2. Be aware of and abide by all applicable procedures as outlined in the SGA Constitution and Bylaws. 3. Neither deny nor interfere with the rights and privileges of others. 4. Recognize that extra-curricular college involvement may not be used to justify non-compliance with college policies, rules and regulations. 5. Keep student organization advisor informed of all planned activities.

Rights of Student Organizations Student Clubs & Student Interest Groups: 1. Use of the College name 2. Use of College facilities (subject to space availability) 3. Use of College vehicles (only when approved Advisor is driving) 4. Fundraising (see procedures for fundraising) 5. Application for Funding from the SGA (see Requesting Funds from SGA) 6. Listed in College publications 7. Representation on the Student Senate

Governance of Student Organizations The Student Government Association governs all student organizations and clubs at CFCC. The college reserves the exclusive right to immediately suspend any activity that is not being conducted in exact accord with the college-approved description of the activity or any activity that substantially disrupts or materially interferes with the work, discipline, and/or educational activities of the College (e.g., by violating reasonable college rules and regulations, interrupting classes or other college programs or activities, or inciting or producing imminent violence or other lawless action on college premises) as adjudged by designated college officials. The College reserves the exclusive right to disband any student organization and/or club that; (1.) conducts such inappropriate and/or unapproved activities; and (2.) fails to follow college guidelines. Moreover, Cape Fear Community College has a “No Tolerance Policy” when it comes to drugs and alcohol consumption while representing the college during college events. Any violation will result in immediate suspension from the college for one academic year and complete withdrawal from all current classes; no exceptions. In addition, the suspended individual will have a notation placed on their

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permanent record. Refer to the Cape Fear Community College Catalog and Student Handbook for more information regarding the CFCC’s Alcohol and Drug Policy. Cape Fear Community College does not differentiate among unlawful users, sellers or pushers of drugs or alcohol. Any student who uses, possesses, sells, gives or in any way transfers alcoholic beverages or a controlled substance is subject to disciplinary proceedings by the college and referred for prosecution.

Computer Use Policies (Student Use) “Allowing a student to use a Faculty/Staff computer, or any computer attached to the "Administrative network is against college policy”. The State Auditor and the North Carolina Department of Community Colleges require a strong security system to protect the integrity of the information stored on our computing system. Cape Fear Community College has adopted regulations to insure the security and the integrity of the data stored on the CFCC computer network. An individual who is not a regular Cape Fear Community College employee, should have no access to the CFCC administrative system or areas of institutional networks, which are reserved for administrative use unless prior written approval is obtained from the appropriate department head. Students and guests will be provided limited access to academic computing systems as required for instructional purposes, Campus Cruiser and student networks only.

Removal of Active Status Recognition of any student organization may be revoked if:  The student organization fails to register each semester/year;  The student organization violates College policies or procedures;  The student organization violates policies or procedures outlined in the SGA constitution and/or by-laws;  The student organization fails to have at least 8 active members during any one semester unless otherwise negotiated with the Director of Student Activities. The Director of Student Activities has primary responsibility for granting and revoking status. However, the Director will discuss with the Vice President of Student Development any new student organization and any question of status.

Procedure for Student Organization Appeal If the officers of the student organization wish to appeal, the procedures outlined in the CFCC Student Handbook under “Grievance Procedures for Student Appeal” must be followed regarding the completion of due process for the student organization.

Officer’s Responsibilities President’s and/or Vice President Responsibilities To represent the student organization and/or the College, preside over the organization’s meetings, assure that all requirements for the organization are met, facilitate, coordinate, and lead the organization in its business and activities. Secretary’s Responsibilities To keep minutes of all meetings, to record attendance, prepare agendas, and handle correspondence to members. Treasurer’s Responsibilities To provide financial accountability for the student organization, providing financial status reports each semester, maintaining club bank accounts, balancing club bank account books, preparing each semester an annual financial report for on-campus club accounts for review and approval by the advisor.

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Fund Raising Ideas For Student Organizations Attic Sales Candy Sales (Pre packaged) Doughnut Sales (Pre packaged) Fresh Fruit/Vegetables Sales Raffle Tickets Scavenger Hunts T-Shirt Sales Valentine’s Day Specials Yard Sales NO BAKE SALES

Auctions Car Washes Drawings Garage Sales Plant Sales Recycling Projects Stationery Sales

IDEAS FOR SPONSORED ACTIVITES AND COMMUNITY SERVICE Adopt a Street or River Affiliations with Professional Associations Big Brother-Big Sister Program Environmental Awareness Program Financial Donations to Charities Habitat for Humanity Projects Holiday Parties for Children Hospital Information Booth on First day of Class International Food Festivals Mentor Programs Music Performers Salvation Army Volunteer Student Appreciation Programs Voter Registration Drives

Aluminum Can Drives African History Programs Blood Drives Clean-up Hikes DWI Awareness Programs Exhibits or Conferences on Campus Guest Lectures Homeless Shelters Local Travel to Exhibits or Conferences Graduations On-Campus Health Fairs Special Olympics Volunteers Toy Drives for the Needy Yard Work for the Elderly

*Please fill out a Club/Organization Community Service Form (Appendix 8) and return it to the SGA Office, L-110 or Student Activities Office, room L-112 Note: Due to Health Department Guidelines and Health Risks, Bake Sales or any sale of food items is prohibited, unless approved by the Student Activities Office. For any Fundraiser, An “Activities Approval Form” (Appendix 7) must be filled out and returned to the SGA Office L-110 or Student Activities Office in room L-112 two weeks prior to the event or activity for approval.

Notice about Club fundraisers State Law permits non-profit organizations/associations which are tax-exempt (by NC Dept of Revenue standards) to conduct raffles. The limits are that the choosing of the winner must be random, no alcohol can be served in the room in which the raffle is taking place, the maximum cash prize is $10,000.00 cash or $50,000 in personal property (real property cannot be a prize), no more than two raffles may be held each year by the organization, at least 90% of the net proceeds must be used for the charitable, religious, educational, civic, or other nonprofit purposes and the raffle can't be held in conjunction with bingo. It is advised that unless the organization is a officially a nonprofit recognized by the Dept. of Revenue, nothing even looking like a raffle should be held...even if it "make a donation" is part of the "game". Consider this...if the organization isn't officially recognized as a nonprofit and money is generated by the organization, that money is likely taxable under the NC revenue code.

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Advisors Responsibilities  To serve as the College liaison with student organization  To serve as financial account manager and approve and sign all approved requests submitted by the organization to Student Activities or the SGA, including funds requests, travel requests, petty cash, purchase requisitions, on-campus club bank account reports, etc.  To have advance knowledge of all meeting and activities of the organization. Although attendance at all meetings is not mandatory, advisors should attend as many meetings as possible.  To attend all off-campus activities or travel sponsored by the organization or require the organization to make arrangements for another faculty or staff member to attend, in which case the Director of Student Activities should be informed of changes.  To be aware of the campus drug-free policy, and ensure that students leaders understand the implications of the policy as they plan both on-campus, and off-campus activities for the organization.  To remain aware of the goals and purposes of the organization, and to see that these goals and purposes are followed by the group.  To offer guidance without domination, reminding the organization of the College’s rules and enforcing them when necessary.  To notify Student Activities when an organization’s actions are contrary to its general purposes, or when an action is planned without the advisor’s approval.  To see that the organization adheres to all College rules and regulations regarding off-campus events and travel.  To attend meetings scheduled by Student Activities for the advisors of student organizations.  To communicate with the organization regarding all College meetings and announcements affecting the group. Liability Issues for Advisors As an advisor, be aware of the scope of your authority. Advisors have the authority to make decisions or take actions within the stated responsibilities outlined in this handbook, particularly if a student organization deviates from College policies and procedures. Student organizations must have advisor consent and approval for all activities. Appointment Advisors register annually by filling out the Club Re-Approval Form at the beginning of the Fall Semester. This form serves as sanction by the College to act in the capacity of an advisor to the organization.

College Policies and Procedures

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Please refer to the Cape Fear Community College Catalog and Student Handbook for policies and procedures. The Director of Student Activities also serves as a resource if you have any questions, or concerns. Scope of Duty An advisor is an agent of the College acting within the course and scope of employment. Advisors are cautioned to act pragmatically, avoid negligence, display reasonable prudence, fairness, and plain common sense. Maintaining a sense of what is fair and reasonable and using your best professional judgment will reduce incentives for the filing complaints against you or the college. Safety Precautions Students should be clearly warned by the advisor if there are any inherent risks involved in participating in a program or traveling out of town to a conference or meeting. Anticipate risks, which may arise out of any decision or situation and apply reasonable precautions to minimize such risks. Any questions about liability issues can be discussed with the Director of Student Activities.

Characteristics of Successful Student Organization/Club Three core activities of an effective group includes: 1. Accomplishing its goal 2. Maintaining itself internally 3. Developing and changing in ways that improve its effectiveness Eight essential characteristics of a successful organization: 1. Group members know each other well This characteristic provides a method for team and communities building within an organization and with it the remaining characteristics are built. It must be present, and continuously renewed if the organization/club is to function effectively. 2. Members are involved in defining organizational purposes The level of motivation of group members to work for group goals increases in proportion to the level of involvement by members in establishing those goals. 3. Members help generate ideas While it may be quite simple for a few group leaders to produce and sponsor special programs, this does not develop a sense of ownership and participation and participation among other group members. 4. There is a commitment to group decision making People support programs they help to create. Full participation by the membership in generating ideas, coupled with group decision-making, ensures full measures of group participation and support. 5. Skills, resources and liabilities of the group and community are identified Many groups are often rich in natural resources and skilled members. Likewise, the college campus and the community in which it’s located are sources of additional resources. 6. Systematic problem solving techniques are used Resolve conflicts when they appear. Do not wait for them to fester and grow. 7. The group effectively communicates itself and it projects to its members and the college/community. The time line with which the group communicates itself to others outside the group and members inside the group affects such important factors as recruitment of new members and attendance at functions sponsored by the group. 8. The group participates in periodic evaluation and assessment.

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Groups need to become accustomed to evaluating routinely a variety of aspects of group life, ranging from the way meetings are handled to assessing the success of a particular project or program. Five Most Important Factors in College Student Success 1. Membership in an active student organization 2. Participation in campus activities 3. Establishing a good relationship with a faculty or staff member 4. Working on campus, either paid or volunteer 5. Leadership on campus, either paid or volunteer

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Model Constitution Constitution for (Name of Club) Article I

Name The name of this club shall be_________________________________

Article II

Purpose The purpose of this club shall be (state the club’s goals and objectives in general terms)

Article III

Membership Section 1: Section 2: Section 3:

Article IV

Membership shall be open to any interested student. Active members shall be those students who attend meetings regularly. Active members shall have the right of voice, vote, and to hold office. (possibly a comment on dues, if any)

Officers Section 1: Section 2:

Section 3: Section 4:

Only active members shall be eligible for office within the club. The terms of office for all elected officials shall be two (2) consecutive semesters beginning on commencement day and ending on commencement of the following year. The title of the elected officials shall be: President, Vice-President, Secretary, and Treasurer (names of other officers desired may be added). The duties of the elected officials shall be:

a. President 1. Shall preside over all meetings. 2. Shall set the date for the next meeting when the normal schedule conflicts within the school schedule. 3. Shall appoint members to chair committees. 4. Shall cast the deciding vote of there is a tie in normal voting procedures. b. Vice-President 1. Shall preside over all meetings in the absence of the President. 2. Shall act as advisor to all committees 3. Shall have the right to vote except when acting as President. c. Secretary 1. Shall preside over all meetings in the absence of the President and VicePresident. 2. Shall have the right to vote except when acting as President. 3. Shall keep accurate minutes of all meetings and maintain them. 4. Shall be responsible for presenting a copy of the minutes to all members, the faculty/staff advisor(s), and the Director of Student Activities when necessary. 5. Shall keep a list of all active members.

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d. Treasurer 1. Shall preside over all meetings in the absence of the President, VicePresident, and Secretary. 2. Shall have the right to vote except when acting as President. 3. Shall be in charge of all club finances. 4. Shall keep an accurate account of all finances and shall give a report at every meeting. 5. Shall be responsible for preparing the club’s budget proposal for the upcoming year, as outlined by the Student Government Association. Section 5: Election of Officers a. Active members only shall be nominated for office. b. An officer/candidate must be in “good academic standing”. c. To be elected, it is necessary for a member to be nominated and seconded, and thereupon receives majority approval of those members present and voting. d. The current slate of officers shall set the dates of election. e. All voting will be by secret ballot. f. A member may be nominated to positions (number dependent upon the nature and size of group) but may hold only one position by election. g. If there are any office vacancies during the year, with the exception of President, new elections shall be held at the publicized meeting to fill the position(s). In the case of the Presidency, the Vice-President will succeed and an election will be held for the position of the Vice-President. Article V

Faculty/Staff Advisor The advisor shall be a member of the faculty or staff and shall serve in an advisory capacity.

Article VI

Quorum, Meetings and Voting Section 1:

Section 2: Section 3: Section 4: Article VII

A quorum shall consist of at least one officer and a percentage of the active membership (the percentage should be dependent upon the size and nature of the group). Meetings will be held (how often). Emergency meetings will be called when deemed necessary, by a majority of the officers. A simple majority of those present and voting is required to pass a proposal.

Financial Structure (Statement on dues and/or membership fees or how the club will receive it’s funding)

Article VIII

Impeachment An officer may be removed from his or her position due to neglect of duty, inefficiency of any other action, which is considered detrimental to the name or purpose of the club. An officer may be removed from office by a two-thirds (2/3) vote of the active membership, present and voting, at a meeting of the club.

Article IX

Amendments Section 1: Section 2:

Require two-thirds (2/3) vote of those present and voting at an official meeting. The Student Government Association must ratify all amendments.

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Model BY-LAWS Article I. Name and Office Location Section I. The name of this organization is the _____________________, hereinafter called the __________________________.” Section II. The principle office of the Board is located in Cape Fear Community College, 411 North Front Street, Wilmington, NC room _______. Article II.

Purpose Section I. The purposes for which the _____________ is organized are as follows: a. b. c. d. Article III.

Membership Section I. Students enrolled in the curriculum receive automatic membership if they desire to participate in the club. Section II. One instructor from the curriculum will receive automatic membership and advise the club/organization. Section III. Memberships will be available to persons involved in the community that pertain to the club/organization such as employers, purveyors, etc. Section IV. All members must have at least 50% attendance at club meetings a semester. Section V. All members must have the desire to learn, provide information, and work together with others for positive productivity.

Article IV. Meetings Annual Meeting The annual meeting for the members of the _______________shall be held during the month of October of each year, or on such other date as may be fixed by the advisory members. The purpose of the annual meeting is to elect officers and to transact such other business as may come

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before the meeting. Regular Meeting The frequency and dates of the regular meetings of the __________________shall be fixed by the members at any regular meeting of the __________________. Location Meetings of the _______________may be held at the principle office of the ______________ on the campus of CFCC or at any other place within or outside of the State of North Carolina. The notice of the meeting shall include the place and time of the meeting. Notice Written notice of the time and place of the annual meeting shall be posted at the_________________ at least ten (10) days, but no more than thirty (30) days prior to the date of such meeting. Notice of regular meetings shall be posted at the _____________________. Quorum A quorum exists and the President may conduct business when a minimum of fifteen (15) percent of the membership is present at regularly scheduled meetings of the ________________. However, one-third (1/3) of membership must be present when the _______________ votes to remove a member, officer, or change the By-laws of the ______________. Voting At all meetings, every member is entitled to vote thereat shall have one (1) vote on all matters pertaining to the club/organization for mentioned. Article V. Officers The principal officers shall be a President, Vice-President, Treasurer, and Secretary. There will also be a Student Government Association representative and a SGA Alternate. The officers shall be elected annually by the ___________________ members at its annual meeting. The members at any meeting may by resolution elect additional officers as it may deem advisable. An officer shall be elected to serve a one-year term and shall hold office until the next annual meeting of the _____________ following election or until his or her successor shall have been elected, except in the case of death, resignation, or removal as provided for in the By-Laws.

President The President shall preside at all meetings of the ______________ and generally do and perform all additional powers and duties as may from time to time be assigned to him or her by the ______________. The President is an ex-officio member of all committees, except the Nominating Committee. The President may appoint Ad Hoc Committees as deemed necessary. Vice-President In the absence of the President, the Vice- President shall exercise the powers and perform the duties of the President. Treasurer The Treasurer is responsible for the collection, management, and disbursement of the funds of the ____________________. The Treasurer maintains the proper records of these transactions and provides regular

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reports to the President. Secretary The Secretary shall bear the responsibility for keeping the minutes of all meetings of the _______________ and shall see that minutes of the _______________ are distributed promptly to all members. The Secretary shall see that all notices are duly given in accordance with these By-Laws. SGA Representative This Representative will become a Senator and must attend SGA meetings. The SGA Representative will report to the President on topics and results from all SGA meetings. SGA Representative Alternate The Alternate will take the place of the Representative at SGA meetings if the Representative is unable to attend. Removal Any officer may be removed at any time at any ________________ Meeting at which one-third (1/3) of the members are present and vote in Favor of removal by two-thirds (2/3) vote. Reasons for removal may include, but not limited to, missing the majority of meetings (50%), poor behavior, and/or disruptive to meetings and functions. Vacancies Vacancies among officers shall be filled by a majority vote of_____________members present at any regular meeting of the______________at which there is a quorum present. Article VI. Committees The President may by resolution at any meeting of the ______________, designate standing and/or Ad Hoc Committees of the ________________. Membership Each standing committee shall consist of at least three (3) members of the___________________. The Chairman of each standing and ad hoc committee shall be appointed by the President of the_______________. Committee Guidelines Each committee shall keep minutes of the proceedings and report to the President.

Article VII. Amendments These By-Laws may be altered, amended, or repealed in whole or part at a regular meeting of the proposed change has been posted at least seven (7) days prior to the meeting and provided that a majority vote in favor by two-thirds (2/3) of the membership is received.

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Article VIII. Fiscal Year The Fiscal year of the board shall be the calendar year. Current Executive Officers President President’s Phone ________________________ President’s Email ______________________________ Vice President Secretary Treasurer SGA Representative SGA Rep. Alternate Advisor Advisor’s Email__________________________ Advisor’s Phone__________________________

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