ORGANIZATIONAL

JANUARY 11,

2016

The Minster Board of Education met on Monday, January 11, 2016 at 7:00 p.m. in the elementary large group room to re-organize for the 2016 calendar year. Connie Meiring was appointed as President Pro Tempore at the December 2015 meeting.. Laura Klosterman, Treasurer did roll call: Jeff Monnin, present; John Heitbrink, excused; Connie Meiring, present; Trina Nixon, present; Kurt Forsthoefel, present. The oaths of office for newly elected officials, Kurt Forstoefel and Katrina Nixon, were performed by Connie Meiring. Jeff Monnin nominated Connie Meiring as president for the year. Katrina Nixon motioned to close the nominations. Kurt Forstoefel motioned and Jeff Monnin seconded to elect Connie Meiring as President: All voted yes on the roll call vote. Motion carried The oaths of offices were performed for Connie Meiring and Kurt Forsthoefel administered by Jeff Monnin. Katrina Nixon motioned and Kurt Forstoefel seconded approve the agenda. All voted yes on the roll call vote. Motion carried. Jeff Monnin motioned and Kurt Forstoefel seconded to set the monthly meeting time on the third Monday of each month at 8:00 p.m. in the elementary large group meeting room. All voted yes on the roll call vote. Motion carried. Connie Meiring made the following appointments: Collaboration Committee Rep to Tri Star Career Compact Rep to Athletic Council Rep to Recreation Committee Levy Committee Liaison Rep to Scholarship Fund Community Fund Community Improvement Committee

Connie Meiring Kurt Forstoefel John Heitbrink Jeff Monnin Katrina Nixon Ted Beckman Tricia Pohl Brenda Boeke

Jeff Monnin motioned and Katrina Nixon seconded to approve the following items on the Treasurer consent agenda: 1. 2. 3. 4. 5. 6.

To authorize the Treasurer to invest interim and inactive funds. To authorize the Treasurer to make advance draws on tax settlements. To authorize the Treasurer to make short term loans to pay current expenses with the signature of the President or Vice-president. To authorize the Treasurer to pay bills within the limits of the appropriations. To authorize the Treasurer to make modifications within the appropriations as needed. To authorize the Treasurer to purchase or renew performance bonds.

All voted yes on the roll call vote. Motion carried. Kurt Forstoefel motioned and Jeff Monnin seconded to approve the following items on the Superintendent consent agenda: 1.

2.

3. 4. 5. 6.

Grant superintendent authority to accept resignations between board meetings subject to ratification by the board. (to authorize the Superintendent, on behalf of this Board, to accept resignations which have submitted by employees during times when this Board is not in session, subject to ratification by this Board; provided, however that upon ratification by this Board, such resignations shall be deemed effective as of the date and time of the Superintendent’s acceptance). Grant superintendent authority to hire employees between meetings subject to a subsequent vote of ratification by the board. (To authorize the Superintendent, during periods when this Board is not in session, to make offers of employment directly to candidates for either teaching or non-teaching positions on behalf of this Board, subject to subsequent vote of ratification by this board; provided, however, that upon ratification by this Board, the employment shall be deemed effective as of the date and time of the employee’s acceptance of the Superintendent’s offer). To grant the Superintendent authority to approve employee attendance to meetings and workshops. To appoint the Superintendent and Treasurer as purchasing agents for 2016. To grant to the Superintendent authority to submit application for federal and state programs. To accept the Superintendent’s report of enrollment for purpose of establishing the service fund currently at 883.

All voted yes on the roll call vote. Motion carried. The board then moved to the regular monthly meeting for January.

REGULAR

JANUARY 11,

2016

Kurt Forstoefel motioned and Jeff Monnin seconded to change the agenda to add personnel to the agenda. All voted yes on the roll call vote. Motion carried. Katrina Nixon motioned and Jeff Monnin seconded to approve the agenda as amended. All voted yes on the roll call vote. Motion carried. Katrina Nixon motioned and Kurt Forstoefel seconded to accept the following donations: 1.

$1930.24 from Matt and Annette Quinter for technology in the classroom

2. $1,500.00 from Todd and Julianne Weigandt (Area Energy & Electric) for the purpose of future projects or purchases to enhance our students’ education. All voted yes on the roll call vote. Motion carried.

Mrs. Boeke reported the following update on the strategic plan: 1.

2.

3.

4.

We will improve student progress and achievement in each subject area. a. Principal’s student learning objectives show assessments prepared by teachers are not always aligned to standards. b. Work to increase alignment is taking place c. State scores have been shared with parents Every student will leave Minster High School with a meaningful career focused credential to assist them in college, workforce, or military placement a. Blended learning consultant meeting with pilot teachers b. One-to one grade level teacher /tech coordinato meetings c. Surveying students concerning electives. We will communicate effectively and collaborate as a district staff with students, parents, and external stakeholders a. OFC final report due in February b. Garman and Miller are completing their assessment the moth of January c. Key Communicator’s update sent to local organizations and is attached We will review and analyze fiscal benchmarks to ensure efficiency and productivity a. Comparisons with area school data shared with board in second quarterly report

Under Curriculum, the Blended Learning Pilot Team presented.

Members include

Michelle Link, Kim Schwieterman, Phyllis Kremer and Heather McClurg. They each showed how they are using technology and google docs in their classrooms to enhance instruction. Under the consent agenda for Treasurer’s report, Kurt Forstoefel motioned and Jeff Monnin seconded to approve the following: 1.

Treasurer’s Report a.

b.

c.

Bus #2 has been sold for $3,000 to the Honduras. According to Public Surplus, the auction site, someone will drive from Texas to pick up the bus and then ship it from Texas to the Honduras. The purchaser/interpreter contacted me today and they will be coming at the end of January. We have received the certificate of estimated resources from the county auditor. Property valuation is up 2.2% in residential/ag; 1.1% in commercial; 5% in public utilities. As with increased values, collection rates decrease. Increase in tax revenue for general fund due to new construction is $75,795. Bond levy collection rate remains same as last year at 7.5 mills. For the debt payment, mills are set to collect enough revenue to cover the debt payments for the next calendar year. I had a conference call today with Donna Borges and ODE Child Nutrition. We are due this year for an on-site review of the cafeteria. In December we uploaded documentation of free and reduced meal applications, food policies, wellness policies and other required information. The conference call was for Ode to clarify some of the documents so that when ODE comes in 2 weeks, they have a better understanding of our cafeteria operation. Our December 31 ending balance was $138,414—more than 3 months’ worth of expenses requires a spend down plan as the cafeteria is not to be a for profit operation. Donna and I are working on the spend down plan over the next 3 years—a new combi oven is needed as well as a new deep freezer in the high school kitchen.

2.

Minutes of the December meeting.

3.

Financial report and Payment of bills— general - $700,113..36; permanent improvement - $560.00; food services - $34,073.04; recreation - $136.70; rotary - $442.00; student activities - $7,401.18; district managed - $13,771.92; IDEA Part B - $35,475.34; Title I - $3,671.46; Title IIA – $1,505.40.

4.

Approve Permanent Appropriations

REGULAR

JANUARY 11,

2016

001 GENERAL FUND 100 Personal Services 200 Retirement & Benefits 400 Purchased Services 500 Supplies & Materials 600-700 Capital Outlay 800 Miscellaneous Objects 900 Transfers TOTAL GENERAL FUND 002 BOND RETIREMENT FUND CAPITAL PROJECTS FUNDS 003 PERMANENT IMPROVEMENT FUND PROPRIETARY FUNDS 006 FOOD SERVICES 009 UNIFORM SCHOOL SUPPLIES 013 RECREATION FUND TOTAL PROPRIETARY FUNDS SPECIAL REVENUE FUNDS 018 BOARD SERVICE FUND 019 TECHNOLOGY FUND 035 TERMINATION BENEFITS 300 ATHLETIC FUND 300 COKE FUND 300 RENAISSANCE 300 BAND 300 ELEMENTARY SCHOOL FUND 300 CHOIR 451 ONENET 516 - IDEA PART B 572 TITLE I 590 CLASSROOM REDUCTION GRANT/EISENHOWER 599 LUNCHROOM GRANTS TOTAL SPECIAL REVENUE FUNDS 014 ROTARY-INTERNAL SERVICES FIDUCIARY FUNDS 007 STEINEMANN & HERKENHOFF TRUSTS 022 OHSAA TOURNAMENT FUND 200 STUDENT ACTIVITIES TOTAL FIDUCIARY FUNDS TOTAL ALL FUNDS

$

4,370,000.00 1,750,000.00 1,460,000.00 185,000.00 737,574.00 124,569.00 149,367.00 8,776,510.00 1,106,504.00 30,000.00 370,800.00 25,000.00 18,000.00 413,800.00 1,200.00 37,367.00 109,000.00 15,641.00 1,500.00 3,000.00 2,000.00 70.00 3,600.00 141,445.13 48,627.00 15,883.16 2,253.00 381,586.29 70,000.00

$

7,892.00 90,000.00 97,892.00 10,876,292.29

All voted yes on the roll call vote. Motion carried. Under the superintendent’s report, the school board members were recognized with certificates for the exemplary leadership and service to public schools. Under new business, the calendar for 2016-2017 school year was reviewed. The staff were given 2 options to vote on. In February, the board will take action on the calendar. Kurt Forstoefel motioned and Katrina Nixon seconded to accept the resignation of Larry Topp due to retirement effective at the end of the 2015-16 school year. All voted yes on the roll call vote. Motion carried. The next board meeting was confirmed for February 15, 2016 at 8:00 p.m. in the elementary large group meeting room. Kurt Forstoefel motioned and Jeff Monnin seconded to adjourn. Motion carried.

PRESIDENT

TREASURER