Parent Production Survival Guide Aladdin is an opportunity to showcase the talent we have at Alfriston School. Our students have gained a great deal of confidence and satisfaction from being involved in this production. They have learnt about working in a theatre and gained valuable stage experience. We are sure that they will receive recognition, praise and congratulations for their efforts from their families and an applauding audience. We hope that you enjoy watching your children perform on stage. This has been an exciting, enjoyable and rewarding time for both students and teachers. We appreciate greatly the support that parents and caregivers have shown and hope that this survival guide will be useful throughout show week.
Important information regarding student arrival and departure during Production Week: Lead Parts & Dancers will need to be at school between 5.00pm - 5.30pm - for makeup & costuming. (Exact times to be confirmed after dress rehearsal) All Singing Troupe, Junior, Middle, Senior and Intermediate School students (Years 0-8) will need to be at school for their evening performances by 6.15pm. Not earlier, as holding rooms will not be manned until 6.15pm. ALL STUDENTS GO STRAIGHT TO HOLDING ROOM. This is for Health and Safety reasons. Junior and Middle school students (Sunshine In My Pocket & Friend Like Me) may leave at half time (8pm - this will be confirmed on Thursday 29th of June), and they must be signed out of their holding room by a parent. Those parents not watching the show and collecting at this time must wait at the Alfriston Road school entrance for security team to unlock the gates. The Senior and Intermediate items are throughout the show, so students must remain until the end. (Approx 8.30 - 8.45pm) Parents must sign their child in and out of their holding room. If alternative arrangements have been made for pick up of students, this must be advised on drop off. Parent Production Survival Guide 2017
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Activities will be provided by the holding room teachers however, students may like to bring the following items whilst in the holding rooms (please make sure that all items are named): Boardgames Books to read Puzzles Colouring in A ‘G’rated DVD will be playing for those that would prefer to watch. No food or drinks will be provided for your child, you may like to pack a small snack bag with a bottle of water. Drinks such as fizzy drinks, high sugar drinks or juice and foods such as lollies, chocolate, chips, candy and other sweet foods are not permitted. These will be confiscated if they arrive at school. NO DEVICES are permitted. NO PHONES are permitted.
The show will be finished by approx. 8.45pm All students will need to be collected from their holding rooms at the end of the night. Parking is available in both carparks straight after the show for parents to enter the school to collect their child. The back gate will be closed 15 minutes after the show. PLEASE ENSURE YOU ARE ON TIME, as we don’t want the students to have to wait for long periods of time. They need to be resting at home after the show. If there is any need to contact the school during the evening performances please contact. Bonnie Jones - 02102949465 Miss Jones will take all communication regarding emergencies only and relay these to the right people.
The night after your child performs they are able to sleep in and begin school after morning tea (11am). All students must attend school in full school uniform during performance week.
Lead Parts, Dancers etc may have earlier call times for make up. We will let you know asap.
FAQ's...
(frequently asked questions)
Q: WHERE IS THE PRODUCTION HELD? A: This year’s school production “Aladdin.” will be held in the Alfriston School Performing Arts Centre. Q: WHEN IS THE PRODUCTION? A: The production runs from Thursday 29th June to Thursday 6th June. Production times are as follows: Parent Production Survival Guide 2017
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There are some families with children in both junior and middle rooms. We have moved students around to accommodate this. Please check at the office when purchasing tickets as to which group your children will be in.
Students in Group B NOT Performing in the Thursday 29th June Matinee - may attend the show if they attend with a parent / designated adult, and a ticket is purchased for them. For the evening performances - Junior / Middle students NOT performing on a given evening may attend with an adult if a ticket has been purchased for them. They could also join their parent on a night they are performing at half time if a ticket has been purchased for them. Q: MY CHILD IS IN JUNIOR / MIDDLE SCHOOL AND I AM CONCERNED ABOUT THEM GETTING TO BED AT A REASONABLE HOUR. WHAT TIME WILL I BE ABLE TO PICK MY JUNIOR / MIDDLE /SCHOOL CHILD UP? A: Junior and Middle school students will be able to be picked up at Halftime / Intermission. Exact times will be notified to parents in Week 8. (Approx. 8pm) Junior / Middle school students will be able to stay in their holding room for the entire show if parents / caregivers are watching the show or are returning at the end of the show to pick up older students.
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Q: CAN MY JUNIOR / MIDDLE SCHOOL CHILD JOIN ME AT HALF TIME TO WATCH THE SECOND HALF OF THE SHOW? A: Yes. You will need to buy them a ticket and save them a space. Q: WHAT AND WHERE IS MY CHILD’S HOLDING ROOM? A: Holding Rooms are in the classrooms listed below. This is where the majority of children change into their costumes and wait to be taken to the Performing Arts Centre for their item. Lead Part Males : Room 1b Performing Arts Centre Townspeople / Guards / Henchmen: staffroom from 6.15pm (no earlier) Lead Part Females & Dancers: Room 1a Performing Arts Centre Senior School: Room 11 & 12 Middle School: Room 7 & 8 (can go home at half time) Junior School: Room 1 & 2 (can go home at half time) Intermediate School: R14 / LRC (Library) Please Note: For safety and security purposes, there will be sign out sheets for Junior and Middle students in their holding rooms that will need to be signed by an adult when or if they leave at half time. Ms Olivia Brown will be coordinating this. Q: WHAT TIME WILL MY CHILD NEED TO BE AT THEIR HOLDING ROOM? Children will need to be at their holding room at 6:15pm. Students are not to be out playing from 6.15pm instead need to be inside with their adult supervisor. Lead parts and specialist dancers will need to be at school at 5.30pm for Makeup and Costuming. Some lead parts may be called earlier than this - for specialist make up. They will be notified of this. This will be a very busy time and parking will be a premium - please allow plenty of travel time so that your child arrives at school on time. ONCE AT SCHOOL STUDENTS ARE TO GO TO THEIR HOLDING ROOM, AS THERE ARE NO STAFF TO SUPERVISE PLAYGROUNDS. Please Note: The Performing Arts Centre will not be open for ticket holders until 6:30pm on evening performances and 12.30pm on Friday matinee. The foyer will be open to wait for ticket holders from 6pm. Q: SHOULD I WAIT AT SCHOOL FOR MY CHILD TO FINISH? A: NO. Please leave as there will be no where for you to wait. Q: WHAT TIME AND WHERE SHOULD I COLLECT MY CHILD FROM? A: Children must be collected from their holding rooms by an adult. No children will be permitted to wait for parents in the car park/s. Collection time for all students will be finalised prior to performances, and parents/caregivers will be notified by an email news update during Week 8. Please ensure that you are on time for halftime and final pick up. The gates will be locked after half time by security staff and will not be opened again until the production is finished. Please note: The back gates will be locked during performances but will be open from 6pm for drop-offs and again at the conclusion of the show. Halftime or intermission pick ups (Junior / Middle school students) must be done from the Alfriston Road car park as the back gate will be locked. Volunteer parents will be available to assist and to ensure our school remains safe and secure at all times during evening performances. Q: WHERE IS THE BEST PLACE TO PARK WHEN DROPPING STUDENTS TO OR COLLECTING STUDENTS FROM Parent Production Survival Guide 2017
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PERFORMANCES? A: The carpark beside the staff car park on Alfriston Road and the carpark beside the Community Hall on Mill Road are ideal for drop off and collection of students. Please carpool where possible to reduce traffic and ensure students arrive at school on time to avoid traffic for show patrons. Q: WHAT DOES MY CHILD WEAR? A: For the evening performances (Friday 30th June - Monday 3rd - Thursday 6th July) children should wear comfortable, warm named clothing (does not have to be uniform). Students need to wear their school uniform to school every day during show week.
Students must please remove all jewellery - watches, earrings, bracelets etc prior to arriving at school for performances. Q: WHAT ABOUT COSTUMES? A: All costume items remain at school for the entire week, even those that have been provided by home. All costume items that belong to students will be available after the final performance on the Thursday evening. Q: CAN I TAKE A VIDEO OR PHOTOS DURING THE SHOW?
No. During performances no recording equipment or photography is allowed. There will be DVDs on sale early
A:
in Term 4. The DVD’s are being professionally filmed and edited and will be of excellent quality. There will also be photos available following performance week on the school website for viewing. Order details will be available next term.
The use of Video cameras, cellphones and cameras are NOT permitted during the performance. People using these devices will be asked to put them away. (Parents will be reminded of this at the beginning of the show) Please don’t be offended should patrons who insist on using devices are asked to leave the auditorium. Q: WHAT HAPPENS IF I ARRIVE A LITTLE BIT LATE? A: No latecomers will be permitted to enter the performance once it has started. Latecomers will be required to wait until half time to enter. Q: DOES MY CHILD HAVE TO ATTEND EVERY PERFORMANCE? A: Yes. (Juniors / Middles please refer to A and B Grouping above) Q: WILL SCHOOL HOURS REMAIN THE SAME? A: Yes, however, students MAY arrive late to school following an evening performance, all students must be present at 11am for a morning roll call on Tuesday 4th July, Wednesday 5th July , Thursday 6th July and Friday 7th of July. Teachers will be at school at the usual time every day for students who do not wish to or cannot arrive late to school. School will finish at 2:45 pm each day as usual. Buses will run as normal. Q: WHAT ABOUT FOOD? A: Students need to have their dinner at home, early. They will need a bottle of water and may choose to bring sensible snacks to their holding room. (Fizzy drinks, sweets, chippies, chocolate or gum are not permitted and will confiscated as above) Q: WHAT IS AVAILABLE FOR SALE DURING PERFORMANCES? A: There will be water & chocolate available to purchase before and during intermission for ticket holders. There Parent Production Survival Guide 2017
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will also be raffles sold and drawn at every performance. Please bring cash as there may be limited eftpos facilities. Q: IF I MISS A SHOW, CAN I USE MY PURCHASED TICKETS FOR ANOTHER SHOW? A: No. All tickets are colour coded and can only be used for entry for the intended show. Q: IS THERE ALLOCATED SEATING FOR THE SHOW? A: There is no allocated seating for the show - the numbered tickets are for administration purposes only. Please let staff know as soon as possible if there are any ticket holders that will need special assistance or seating requirements as this is limited. Q: WHO SHOULD I CONTACT IN CASE OF AN EMERGENCY DURING PRODUCTION WEEK? A: During school hours please phone the school office: 2667845 A: After school hours or during performance times please phone Bonnie Jones - 02102949465 Miss Jones will take all communication regarding emergencies only and relay these to the right people. Q: CAN I RESERVE OR HOLD A SEAT? A: No Q: I HAVE AN ELDERLY OR DISABLED GUEST ATTENDING, CAN THEY HAVE PRIORITY SEATING? A: Please let staff know as soon as possible if there are any ticket holders that will need special assistance or seating requirements as this is limited. Arrangements must be made through the office or with the Front Of House Team (As early as possible) No Prams, Pushchairs or Walkers allowed inside. (Arrangements can be made to assist guests with walkers getting to their seats.) Q: How much do tickets cost? A: Adults cost $12 and Children cost $8 Please note if a child is a school age child or younger they are considered a child. Q: Is there an Aladdin Mufti Day like last year? A: Yes there is the flyer is below.
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