School District of Onalaska 1821 East Main Street, Onalaska, WI 54650-8757 www.onalaska.k12.wi.us
2011-2013
1
FORWARD It is declared to be a policy of this state that education is a state function... It is further declared that in order to provide reasonable equality of educational opportunity for all the children of this state, the state must guarantee that a basic educational opportunity be available to each pupil... Section 121.01, Wisconsin Statutes The elected Board of Education represents the School District of Onalaska citizens in maintaining and operating a system of public schools designed to provide for the educational welfare of the children within the school district. The Onalaska Board of Education is committed to work for the continuous improvement of educational programs and activities for its children. In order to meet this goal the Board has adopted relevant educational and operational rules, regulations and policies, established clear lines of authority and responsibility for governing the school system. The Board employs a cadre of professional administrators to implement the day to day functions of operating a public school system. This manual of policy and procedures has been formulated to serve as a guide for staff, students and parents to be used for the efficient and effective organization and administration of the School District of Onalaska. ***
***
2
SCHOOL DISTRICT OF ONALASKA 1821 East Main Street Onalaska, Wisconsin 54650-8757 SCHOOL BOARD POLICIES TABLE OF CONTENTS PAGES
1000
ORGANIZATION AND ADMINISTRATION POLICIES
4-48
2000
PERSONNEL POLICIES
3000
STUDENT POLICIES
105-169
4000
SUPPORT SERVICES POLICIES
170-194
5000
ACADEMIC PROGRAM POLICIES
195-225
6000
CO-CURRICULAR ACTIVITIES POLICIES
226-246
7000
PUBLIC USAGE POLICIES
247-256
8000
FINANCE POLICIES
257-273
A-AG
APPENDICES
50-104
1-342
3
1000 ORGANIZATION AND ADMINISTRATION POLICIES Cross Reference
1000 - DEVELOPMENT AND GOVERNANCE OF DISTRICT 1010 - History of District 1020 - School District Government 1030 - Operation of the District 1100 - BOARD OF EDUCATION 1105 - Authority, Ethics and Responsibility 1110 - Election and Reimbursement of Members 1111 - Number of Members 1112 - Election 1113 - Term of Office 1114 - Vacancies 1115 - Salary 1116 - Student Representation to the Board 1120 - Board Officers 1121 - President 1122 - Vice President 1123 - Clerk 1124 - Treasurer 1125 - Secretary 1130 - Board Policies 1131 - Statement of Scope 1132 - Changes and Amendments 1133 - Biennial Review 1140 - Board Meetings 1141 - Regular 1142 - Special 1143 - Closed 1144 - Public Notice 1145 - Quorum 1146 - General Rules of Conduct 1147 - Agendas 1148 - Public Participation at Board Meetings 1149 - Minutes 1150 - Public Records Policies 1151 - Open Access 1152 - Retention, Destruction, Preservation and Transfer 1153 - Minutes
4
Cross Reference
1160 - Board Committees 1161 - Negotiations with Teaching Staff, Secretaries, Paraprofessionals, Custodial Staff, School Nutrition Staff and Administrative Staff 1162 - Buildings and Grounds 1163 - Materials Reconsideration 1167 - Transportation 1168 - Other Committees 1170 - Professional Guidelines and Responsibilities 1171 - Board Authority 1172 - Policy Making Body 1173 - Selecting Superintendent and Other Administrative Positions 1174 - Evaluation of Superintendent 1175 - Dealing with Parent/Community Concerns 1176 - Shared Decision Making 1177 - School Board Advocacy 1178 - Accountability 1180 - Conventions and School Sponsored Activities 1181 - WASB State Convention 1182 - NSBA Annual Convention 1183 - Travel, Meals and Lodging Guidelines 1184 - School Sponsored Activities 1190 - Board Use of Email
1200 - SUPERINTENDENT OF SCHOOLS 1210 - Executive Responsibilities 1211 - Administration of the Schools 1212 - Board Meetings 1213 - Professional Leader 1214 - Long-Range Planning 1215 - Budget Preparation 1216 - Public Records Custodian 1217 - K-12 Curriculum 1220 - Professional Responsibilities 1221 - Administrative Team 1222 - Personnel Policies 1223 - Temporary Appointments 1224 - Staffing 1225 - Administrator Evaluation 1230 - Educational Responsibilities 1231 - Evaluation of Programs 1232 - Inservice 1233 - Selection of Textbooks, Equipment and Materials 1234 - Attendance at Workshops and Conventions 1240 - Public Relations Responsibilities 1241 - Advertising in Buildings 1242 - Distribution of Non-School-Related Materials to Students
5
Cross Reference
1250 - Financial Responsibilities 1251 - Requisitions 1260 - Negotiation Responsibilities 1261 - Role of Mediator 1262 - Source of Information 1263 - Board Strategy Sessions 1264 - Bargaining Table 1300 - DIRECTOR OF INSTRUCTIONAL SERVICES 1320 - Interviewing Applicants 1321 - System-Wide Policy Committee (SPC) 1322 - Curricular Responsibilities 1323 - Evaluation of Programs 1324 - Professional Development 1325 - Selection of Textbooks, Equipment and Materials 1326 - Financial Responsibilities 1327 - Personnel Responsibilities 1328 - Staff Leadership 1329 - Assessment 1330 - State and Federal Reports/State and Federal Grants 1331 - Open Enrollment 1332 - Home-Based Education 1333 - Harassment Compliance Official 1334 - Teacher Orientation and Peer Review and Mentoring 1335 - Informational Services 1336 - Attendance at Workshops and Conventions 1337 - Federal Programs 1338 - Summer School 1340 - Absence of Superintendent Duties 1400 - DIRECTOR OF FINANCE AND BUSINESS SERVICES 1410 - Finance 1411 - Financial Affairs 1412 - Budgeting and Planning 1413 - Accounting 1414 - Investments 1415 - Insurance 1416 - Support Services 1417 - Audit 1418 - Inventory and Fixed Assets 1420 - Enrollment 1430 - Record System 1440 - Negotiations 1450 - Administrative Team
6
Cross Reference
1460 - Employee Assistance 1470 - Coordination of Safety 1475 - Employee Wellness 1480 - Absence of Superintendent Duties 1490 - Attendance at Workshops and Conventions 1500 - DIRECTOR OF PUPIL SERVICES 1501 - Supervision and Evaluation 1502 - Program Development 1503 - Reports 1504 - Professional Development 1505 - Budgets 1506 - Work Schedules 1507 - Room/Building 1508 - Grant Proposals 1509 - Consultation 1510 - State/Federal Statutes 1511 - Transfer Students 1512 - Pupil Services Policies 1513 - Staffing 1514 - Coordination 1515 - Faculty and Parent Meetings 1516 - Attendance at Workshops and Conventions 1600 - BUILDING ADMINISTRATORS 1610 - Job Description 1620 - Pupil Personnel 1621 - Education and Welfare 1622 - Discipline 1623 - Truancy (Appendix T) 1624 - Suspension (Appendix B) 1630 - Educational Program 1640 - Public Relations 1650 - Personnel 1651 - Knowledge of Duties 1652 - Keeping Personnel Informed About Board Policies 1653 - Evaluation of Teaching Staff 1654 - Evaluation of Non-Teaching Staff 1655 - Meetings With Teachers 1656 - Substitutes 1657 - Hiring, Transfer, and Non-Renewal of Teaching Staff 1660 - Budget 1661 - Preparation 1662 - Administration
7
Cross Reference
1670 - Buildings and Grounds 1671 - Administration of Board Policies 1672 - Improvements 1673 - Fire and Civil Defense Drills 1680 - Inventory/Appraisal 1690 - Non-Educational Programs 1700 - ADMINISTRATIVE AND SUPPORT PERSONNEL 1710 - Associate Principals 1720 - District Support Personnel 1721 - Administrative Assistant to District Administrators and the Board 1722 - District Office Secretary 1723 - Transportation Secretary 1724 - Payroll and Benefits Manager 1725 - Payroll Specialist 1726 - Accounting Manager 1727 - Business Accounting Specialist 1728 - Reprographics Specialist 1800 - ACTIVITIES DIRECTOR/ASSOCIATE PRINCIPAL 1810 - General 1811 - Board of Education Policies 1812 - Job Descriptions 1813 - Activities Handbook 1814 - Annual Budget 1815 - Schedule Events 1816 - Secure Workers 1817 - WIAA Activities 1818 - Conference Meetings 1819 - Tournaments 1820 - Inventory 1821 - WIAA Rules 1822 - Paperwork and Reports 1823 - End of the Season Report 1824 - Game Contracts 1825 - Public Relations Program 1826 - Inservices 1827 - Other Duties 1840 - Student 1841 - Eligibility List 1842 - Physical Examination Forms 1843 - Student Spectators 1844 - Accident Insurance Program 1845 - Eligibility
8
Cross Reference
1846 - Disciplinary Action 1847 - Investigate Allegations of Student Violation 1848 - Athletic Awards Program 1849 - Pep Rallies 1850 - Available to Students 1851 - Athletic Participation Fees 1852 - Co-Curricular Policies and Appeals Committee 1860 - Community 1861 - Parent Concerns 1862 - Ambassador for the School District 1863 - Available to the Media 1864 - State Tournaments 1865 - Reports for the Board of Education 1900 - TEACHERS 1910 - Board Policies 1920 - Rules and Regulations 1930 - Certification 1940 - Professional Development 1950 - Supervision 1960 - Handbooks
9
1000 ORGANIZATION AND ADMINISTRATION POLICIES 1000 - DEVELOPMENT AND GOVERNANCE OF DISTRICT
1010 - HISTORY OF DISTRICT
The School District of Onalaska has evolved to its present organization through a series of actions by various governmental units: 1851 - The Onalaska area was registered as a city at the Mineral Point Land Office by Thomas G. Rowe. 1855 - A one room building served as both a school and church at the present location of City Hall on Main Street at Fifth Avenue. 1867 - Town of Campbell, District #3 school located near the intersection of County Highway OS and Highway 16. 1869 - The building burned down. 1870 - A white clapboard grade and high school building was constructed on the site now occupied by the Methodist Church on Fourth Street. 1878 - A new District #3 school built on Highway 16 and School District Road. 1895 - The white clapboard grade and high school building burned down. 1896 - Brick schoolhouse built on site of present City Hall, Fifth and Main streets. 1909 - The county built a three-story building at Wilson and Oak Avenue, La Crosse County School of Agriculture and Domestic Economy. 1919 - District #3 school named Fauver Hill. 1924 - New Fauver Hill School built for $8,944.07. 1924 - The grade and high school building at Fifth and Main burned down. 1925 - The city purchased the county Agriculture building at Wilson and Oak Avenue for use as a grade and high school (Onalaska Public School). 1951 - Irving Pertzsch Elementary School was built. 1956 - Addition to Fauver Hill built: 4 classrooms, 2 rest rooms, a teachers' room, a kitchen and a multi-purpose room. 1960 - Fauver Hill joined Onalaska District. 1961 - Onalaska High School was built and district becomes a Joint City District. 1967 - Addition to Irving Pertzsch school was dedicated - six classrooms and a gymnasium. 1970 - Addition to Onalaska High School, addition to Irving Pertzsch and gymnasium added to Fauver Hill. 1972 - Northern Hills Elementary School was built. 1975 - Band Addition to Onalaska High School and gymnasium addition to Fauver Hill Elementary School. 1976 - Onalaska Middle School was built. 1978 - Onalaska Middle School was burned due to actions of an arsonist. 1979 - Onalaska Middle School was reopened at the same location. 1982 - The School District of Onalaska was reorganized from a city school district to a unified school district making it an independent body. 1983 - Fauver Hill becomes a kindergarten center.
10
1988 - High School addition and remodeling project including the demolition of the "annex," the old agricultural building. 1990 - Purchase of a site of 36.5 acres of land at Riders Club Road and East Avenue and 10 acre site on French Road. 1991 - Additions to Northern Hills and Onalaska Middle School and air conditioning at Irving Pertzsch Elementary. 1992 - Purchase of 10 acres of land in Greens Coulee. 1998 -Purchase of 23 acres of land at the intersection of CTH “OS” and Theater Road. 1998 - Sale of 10 acres of land in Greens Coulee. 1999 - Eagle Bluff Elementary School is built and opens as a combination Kindergarten center and 1-5 elementary school. 1999 -Fauver Hill Kindergarten Center is sold. 2006 -Irving Pertzsch addition and remodeling including the demolition of the Pupil Services building. 2006 - Pre-Kindergarten program started. 2008 - Wall of Excellence established at the high school. 2008 - Onalaska Alternative Services and Instruction School is established. 1020 - SCHOOL DISTRICT GOVERNMENT
The School District of Onalaska is a Unified School District as outlined and provided under Chapter 120, Subchapter II of the Wisconsin Statutes. 1030 - OPERATION OF THE DISTRICT
The duly elected Board of Education will operate the School District of Onalaska in accordance with the Constitution of the State of Wisconsin, the various sections of Wisconsin Statutes, and policy provisions provided herein. In the operations of this district, the Board of Education will comply with the published rules and regulations as promulgated by the Department of Public Instruction within the time frame and conditions set forth by State legislative action. 1100 - BOARD OF EDUCATION
1105 - AUTHORITY, ETHICS AND RESPONSIBILITY
We will consider ourselves as trustees of public education and will do our best to protect it, conserve it and advance it, giving to the children of our community the educational opportunities that are as complete and adequate as it is possible to provide. WE BELIEVE THAT SCHOOL BOARD MEMBERS SHOULD: x
Attend all regularly scheduled Board meetings insofar as possible and become informed concerning the issues to be considered at those meetings.
11
x x x
x x x
x x x x
Recognize the primary function of the Board is to establish the policies by which the schools are to be administered. It shall delegate authority for administration of the district to the Superintendent. Listen and respect the opinions of others and recognize the integrity of their predecessors. Be motivated only by an earnest desire to serve the school district and the children of the community in the best way possible and will not use the schools or any part of the school program for their own personal advantage or for the advantage of their friends or supporters. Expect to spend more time on educational programs and procedures than on business details. Recognize that authority rests with the Board in legal session, and not with individual members of the Board, except as authorized by law. Make no disparaging remarks, in or out of the Board meetings, about the other members of the Board or their opinions and will express honest, thoughtful opinions frankly and openly, in Board meetings, in an effort to have all discussion for the best interests of the children and the schools. Conform to majority rule and promote implementation once a decision has been made. Respect the confidentiality of information that is privileged under applicable laws and take no private action that will compromise the Board, administrators, staff or students. Endeavor to keep informed on all local, state, and national educational developments of significance so that they become better school Board members. Promote effective Board service by maintaining a professional decorum, maintaining a sense of humor, and seeking first to understand and then to be understood.
1110 - ELECTION AND REIMBURSEMENT OF MEMBERS
1111 - NUMBER OF MEMBERS
The number of members on the Board of Education shall consist of seven (7) electors of the school district and shall take office at the second Board meeting in April following their election. 1112 - ELECTION
Members of the Board of Education shall be electors of the school district and shall be elected at large at the spring election in accordance with Wisconsin Statute 120.06. All candidates shall file a declaration of candidacy as provided in State Statute 120.06 (6) (b). 1113 - TERM OF OFFICE
The regular term of office shall be three (3) years in accordance with State Statute 120.42 (2). 12
1114 - VACANCIES
All Board vacancies shall be filled by appointment by the remaining members in accordance with State Statute 17.26 (1). Each appointee shall hold office until a successor is elected and takes office under State Statute 120.06 (4) or 120.42 (2). When a vacancy occurs in the office of a Board member who is in the last year of his or her term, or when a vacancy occurs after the spring election but on or before the last Tuesday in November in the office of a Board Member who is in the last year of his or her term, the successor shall be elected at the next spring election. When a vacancy occurs after the last Tuesday in November and on or before the date of the next spring election in the office of a Board member who is not in the last year of his or her term, the successor shall be elected at the 2nd following spring election. 1115 - SALARY
Board members shall receive $200.00 salary per month for their respective duties. A review of Board compensation will be done every two years. Board members shall receive payment of actual and necessary expenses when traveling outside the district in the performance of duties, and receive reimbursement for actual loss of earnings when duties require the Board member to be absent from regular employment. 1116 - STUDENT REPRESENTATION TO THE BOARD
The Board of Education recognizes the unique perspective on issues impacting the District held by students. Therefore, the Board shall welcome a student representative to the Board. This student (or alternate) shall represent the views of students enrolled in the District on agenda items discussed at regularly scheduled Board meetings. The student representative shall: A.
not be able to vote on any issues before the Board.
B.
be excluded for executive sessions of the Board.
C.
sit at the Board table and be free to enter into discussion or answer questions in the same manner as elected Board members.
D.
represent all students in the District and communicate with student councils at all buildings and levels – not just the high school.
E.
be a junior or senior at the high school and the term begins on June 1st.
13
F.
be selected to serve on an annual basis. An alternate shall be selected to serve during the absence of the selected representative.
G.
serve as a volunteer in this position.
1120 - BOARD OFFICERS
The Board shall hold an organizational meeting the fourth (4th) Monday in April to elect a president, vice president, clerk, and treasurer from among its members. A school board secretary, who need not be a Board member, shall be elected. 1121 - PRESIDENT
The president shall preside at all meetings of the Board, receive communications, sign all documents on behalf of the Board, and provide all other duties incidental to the office. 1122 - VICE PRESIDENT
The vice president shall preside in the capacity of the president at all meetings in the absence of the president. 1123 - CLERK
The clerk shall receive, record, transmit, and sign all school district documents required under prevailing State Statutes 120.17 applicable to the Unified School District. The clerk shall cause the superintendent and/or business manager to prepare all required reports and records for disposition. The clerk shall cause to implement the annual election of school district members according to the at-large plan under State Statute 120.06. In addition, the clerk shall cause to implement filling Board vacancies in accordance with State Statute 17.26 (1). 1124 - TREASURER
The treasurer shall receive, record and disburse all School District funds as required under prevailing State Statutes 120.16 and 66.042. The School District treasurer shall cause the superintendent and/or director of finance and business services prepare all required reports, voucher records and documents for disposition. 1125 - SECRETARY
14
The secretary shall receive, record, transmit, and file all required documents, including regular and special Board meeting minutes and correspondence. The Board secretary shall take direction from the Board officers and the superintendent. The secretary need not be a member of the Board of Education. 1130 - BOARD POLICIES
1131 - STATEMENT OF SCOPE
Board policy shall encompass the following areas: Organization and Administration Policies, Personnel Policies, Student Policies, Support Services Policies, Academic Program Policies, Co-Curricular Activities Policies, Public Usage Policies, Finance Policies, Appendices, Student and Staff Handbooks. 1132 - CHANGES AND AMENDMENTS
Policies of this Board of Education may be changed or amended by a majority vote of the membership at any time. However, normally a proposed policy revision would be presented at one meeting and passed at a subsequent meeting, either regular or special. The master agreement with certified and non-certified personnel shall take precedence in the event of variance. 1133 - BIENNIAL REVIEW
In order to keep policies current and in line with revised statutes, this policy manual shall be reviewed every other year by the Board of Education. Policies adopted by the Board during the year will not take effect until July 1 of each year, unless the Board takes action to the contrary. Copies of the policy book shall be distributed according to a master list kept in the district office. The policies are also available on the district website. 1140 - BOARD MEETINGS
1141 - REGULAR
The Board shall hold two regular monthly meetings unless the majority of the Board request that one of the two monthly meetings be canceled. The meetings shall be set during the organizational meeting in April. If either meeting falls on a legal holiday, the meeting will be canceled or rescheduled by the Board President. All meetings will be broadcast on the district’s cable channel. Live video streaming is available on the district web site. 1142 - SPECIAL
15
Special meetings may be called at any time by the president of the Board, or upon request of any two Board members or the administration. It is desirable that twenty-four (24) hour notice be given for such meetings. Special meetings shall deal only with the specific purpose for which the meeting was called. All special meetings dealing with the budget will be broadcast on the district’s cable channel. Live video streaming is available on the district web site. 1143 - CLOSED
Closed sessions are to be convened by motion duly made and carried by a majority vote and recorded in the minutes. The chief presiding officer must announce the nature of the business to be considered and the specific exemption(s) under the statutes by which the closed session is claimed to be authorized. (State Statute 19.85) The specific exemptions are as follows: A.
Deliberating after quasi-judicial trial or hearing.
B.
Considering dismissal, demotion, licensing or discipline of an employee or investigation of charges against an employee. The employee has the right to request an open meeting at meetings other than the preliminary or investigation stages.
C.
Consideration of employment, promotion, compensation, or performance data of applicants and employees.
D.
Deliberations of probation, parole, crime detection and/or prevention.
E.
Deliberations or negotiations on the purchasing of public property, the investing of public funds, or conducting "other public business" (must be specified) which require closed sessions for competitive or bargaining reasons.
F.
Consideration of financial, medical, social, or personal histories and disciplinary data as it relates to a specific employee, which may have a substantial adverse impact upon the reputation of the specific employee.
G.
Conferring with legal counsel for the Board when rendering oral or written strategy to be adopted by the Board with respect to litigation in which it is likely to become involved.
H.
Consideration of requests for confidential written advice from the ethics board under s. 19.46 (2), or from any local governmental ethics board.
16
I.
Considering any and all matters related to acts by businesses under s. 560.15, which, if discussed in public, could adversely affect the business, its employees or former employees.
1144 - PUBLIC NOTICE
In recognition of the fact that a representative government of the American type is dependent upon an informed electorate, it is declared to be the policy of the Onalaska Board of Education to conduct its meetings in a place reasonably accessible to members of the public. Board meetings shall be open to all citizens at all times within the framework of Wisconsin Statutes 19.81-19.98. Every Board meeting shall be preceded by public notice and shall initially be convened in open session. Discussion and action, formal or informal, shall be initiated, deliberated and acted upon in open session except where the meeting has been closed, with announcement made for purposes permitted by Section 19.85 of the Statutes. 1145 - QUORUM
A majority of the elected membership of the Board constitutes a quorum at a regular or special meeting. A majority consists of four (4) members. 1146 - GENERAL RULES OF CONDUCT
Roberts Rules of Order, Revised, shall govern the action of the Board in all matters unless inconsistent with statutes or the Board's own policies. A.
A roll call vote shall be ordered at the request of any member of the Board.
B.
Board members are not required to obtain the floor prior to making motions or speaking.
C.
Board members are not limited in the number of times they may speak to a question.
D.
Informal discussion of a subject is allowed without a motion pending.
E.
The Board president is allowed to make motions and vote on all questions.
1147 - AGENDAS
In preparation for regular Board meetings, the superintendent or designee shall prepare an agenda to be approved by the Board President or
17
designee and shall make it available to the Board at least forty-eight (48) hours preceding the time of the regular Board meeting. A.
Any Board member may call the superintendent prior to publishing the agenda and request that an item be placed on the agenda.
B.
Members of the public may request permission to speak on any item on the agenda. Residents requesting to speak on a specific topic of their choice must call the superintendent prior to publishing the agenda, at least four days ahead of the meeting, in order to have their item placed on the agenda under "Public Input."
C.
The Board president shall inquire whether public notice for the meeting was given.
D.
The Board shall approve the published agenda with or without deletions, as the normal procedure for initiating the meeting.
1148 - PUBLIC PARTICIPATION AT BOARD MEETINGS
The Onalaska School Board encourages constructive, orderly contributions from the public at regular and special meetings. Regular meetings are generally held on the second and fourth Mondays of each month. The Board recognizes that citizens of the district are entitled to this input and that citizens can provide the Board with a unique and important perspective on district affairs. The Board further believes that it is desirable for citizens of the district to understand the process by which their school district is governed. Citizens wishing to contribute to Board meetings should observe the following rules: A.
Specially printed forms will be available at the superintendent's office prior to Board meetings and at the Board meeting place prior to the start of the meeting. Citizens are asked to fill out the form prior to the start of the Board meeting. An administrator will collect the forms and organize them in terms of agenda items. Citizens wishing to speak on agenda items will be recognized as that item is reached.
B.
The Board President will recognize all speakers. Each person, when called, will give his/her name and address and the name of any group he/she represents. Citizens should limit their remarks to three minutes unless the chair grants an extension. The chair will not allow remarks from speakers, which may be injurious to the good name or reputation of school district personnel.
18
C.
Whenever possible, citizens' questions will be answered by the president or the best qualified staff member present. Questions requiring further investigation shall be referred to the proper staff member for study and response.
D.
Staff members may be heard during this time but only in their private capacity as taxpayer, parent or citizen.
E.
Citizens' contributions to special meetings will be limited to the topic of that meeting.
F.
While the Board recognizes its obligation to hear and respond to the public at regular and special meetings, it also reserves the right to meet in executive session on appropriate subjects.
1149 - MINUTES
The minutes shall be recorded by the Board secretary and given to the superintendent and Board Clerk for review. Official minutes are then presented to the Board for approval at the next regular meeting. The approved minutes are filed in the District Office and prepared for publication in accordance with State Statute 120.11 (4). Minutes are also available on the district website. 1150 - PUBLIC RECORDS POLICIES
1151 - OPEN ACCESS
A.
The school Board of the School District of Onalaska shall allow persons to have access to school district records in accordance with this policy and implement procedures in accordance with law.
B.
The superintendent of schools is designated as the legal custodian of records for any school district authority. Deputy custodian shall be the director of finance and business services to serve in the superintendent's absence. The legal custodian shall safely keep and preserve records of the authority and shall have full power to render decisions and carry out duties related to those public records maintained by any school district authority. The legal custodian may deny access to records only in accordance with the law.
C.
Public records may be inspected, copied and/or abstracted at any time during established district office hours. The legal custodian may establish fees in accordance with the law. A list of such fees shall be made available at the district office.
19
D.
Notice of access to public records shall be displayed in designated locations throughout the district.
1152 - RETENTION, DESTRUCTION, PRESERVATION AND TRANSFER
The Board of Education adopted the Wisconsin Records Retention Schedule for School Districts June 28, 2010 as prepared by the Wisconsin Department of Public Instruction. This action is in compliance with Wisconsin State Statutes Public Records Law Section 19.21(6). Once records are electronically archived, hard copies will be destroyed according to Wisconsin Public Records Law and Federal Rules of Civil Procedure. 1153 - MINUTES
A complete and accurate set of minutes of each Board and committee meeting shall be maintained in the official minute book designated for that purpose. The minutes shall constitute the official record of proceedings of the Board of Education or its committees and shall be open to public inspection at all reasonable times. The minute book shall be kept in the district office. Minutes are also available on the district website. 1160 - BOARD COMMITTEES
Ad hoc committees of the Board may be appointed by the President or chosen by vote of the Board. The superintendent or other administrators shall act as advisory members of these committees. Board appointed committees shall adhere to the provisions of the Open Meeting Law. These committees shall have no power to take action or to commit the Board or district to any course of action, except as specifically directed by the Board. They may act only in an investigatory and advisory capacity. Any Board member may attend any of the committee meetings. Board members attending a committee meeting in an exofficial capacity will have no voting power. 1161 - NEGOTIATIONS WITH TEACHING STAFF, SECRETARIES, PARAPROFESSIONALS, CUSTODIAL STAFF, SCHOOL NUTRITION STAFF AND ADMINISTRATIVE STAFF
The Board of Education, in the negotiation process, is governed by the Wisconsin Employment Relations Act, Statute 111.70-111.71. In essence, the act established the extent to which the state of Wisconsin has consented to a co-determination of the conditions of employment in the public sector. School districts being, by definition, a municipal employer are therefore, by law, committed to the provisions of collective bargaining with their employees concerning wages, hours and conditions of employment. The Board may determine the structure of its negotiation team in a manner deemed to be in the best interests of the district.
20
1162 - BUILDINGS AND GROUNDS
One Board member will be appointed annually to serve on the Buildings and Grounds Committee. The purpose of this committee is to address issues regarding facilities of the district. 1163 - MATERIALS RECONSIDERATION
One Board member will be appointed annually to serve on the Materials Reconsideration Committee. The purpose of this committee is to address any objections to materials used in the District’s educational programming. 1167 - TRANSPORTATION
One Board member will be appointed annually to serve on the Transportation Committee. This committee would address issues with pupil transportation. 1168 – OTHER COMMITTEES
The Board President may assign board members to be representatives on various district committees. 1170 - PROFESSIONAL GUIDELINES AND RESPONSIBILITIES
The following guidelines shall be adhered to by Board members acting as a body and individually: 1171 - BOARD AUTHORITY
Legal authority is granted only to the Board of Education as a whole. Individually, the members have no legal authority except that which is explicitly delegated to them by official action of the entire Board. 1172 - POLICY MAKING BODY
The Board of Education shall function as a policy making body, except as otherwise provided by Board action. The Board will direct, control and lead the district through the establishment of written policies. The administration and execution of Board policies shall be assigned to the superintendent. 1173 - SELECTING SUPERINTENDENT AND OTHER ADMINISTRATIVE POSITIONS
21
The Board shall interview and select the superintendent of Schools and, acting on his/her recommendations, approve and/or disapprove the selection of all other employees except administrative positions with major decision-making functions, such as building administrators, associate principals, director(s) of pupil services, finance and business services or instructional services. In such cases, the Board may form a screening committee or delegate total responsibility to the superintendent. 1174 - EVALUATION OF SUPERINTENDENT
The Board shall evaluate the job performance of the superintendent annually or every other year at the discretion of the Board. The written records shall be placed on file in the district office. 1175 - DEALING WITH PARENT/COMMUNITY CONCERNS
Individuals or groups confronting a board member with issues which can be handled by the administration, within existing Board policy, should be directed to the Administration. In those cases of apparent exception, the board member should withhold comment until the matter has been presented to the Board as a whole. All aspects of the problem should be aired prior to formulation of Board opinion. Board members should not obligate other members of the Board as to how they will vote. 1176 - SHARED DECISION MAKING
In order to meet the needs of the community, facilitate school success for all students and ensure the continuous improvement of District educational programs, the School District of Onalaska endorses the process of shared decision making. Shared decision making secures the involvement of all of the educational stakeholders – parents, students, staff, community members, School Board members and school administration. Shared decision making opportunities shall be made available in the District through a variety of means, including but not limited to the following: the Village Partnership Team, school site teams and committees. 1177 - SCHOOL BOARD ADVOCACY
The Board will act as lead community advocate for students and staff, actively pursuing resources necessary to support the educational system.
The Board will find opportunities to build relationships with other local leaders and state and federal legislators to help them understand the need for adequate funding and support for children and education.
22
The Board intends to inform elected state representatives of the Board’s position on issues that affect public education. A variety of methods may be employed, including correspondence, inviting representatives to Board meetings, and working through the Wisconsin Association of School Boards at its Delegate Assembly. Given prior Board direction and authorization, administrators or Board members may also testify at legislative hearings on behalf of the District. 1178 - ACCOUNTABILITY
The Board will establish annual long-term goals and monitor progress towards them. The Board will receive regular reports using a variety of data to evaluate the quality and equity of the district’s educational and cocurricular programs. 1180 - CONVENTIONS AND SCHOOL SPONSORED ACTIVITIES
1181 - WASB STATE CONVENTION
The Onalaska School Board shall make every effort to be represented each year at the Wisconsin Association of School Boards' Convention by board member(s) and/or administrator(s). 1182 - NSBA ANNUAL CONVENTION
Up to two members may attend the National Association of School Boards Convention in any one year. First choice of members to attend will be those members who are serving in their second year of the initial three year term of office. Remaining representatives will be selected on a rotating basis determined by seniority in office with most recent previous attendance going to the bottom of the list. Any Board member who is a WASB Regional Director shall also be able to attend the national convention. 1183 - TRAVEL, MEALS, AND LODGING GUIDELINES
A.
Travel to and from the Convention(s)
1.
The most reasonable mode of transportation available should be used.
When air travel is the most reasonable mode of transportation, the lowest coach class available for air travel shall be reimbursed. The making of reservations well in advance is recommended so as to assure the lowest possible air fare. Consideration of potential penalties by the airline shall be taken into account when determining the most economical airfare.
23
B.
Travel while at the Convention
1.
Charges for taxis, car rental or other modes of public transportation are reimbursable if incurred due to the trip's purpose. Only the rental cost of compact or subcompact models is reimbursable.
2.
Parking and toll fees are reimbursable expenses when incurred due to the trip's purpose.
Reimbursement 1.
The maximum amount that will be reimbursed for the national convention is $3,500 per Board member. Reimbursement will be per the guidelines of the University of Wisconsin System Administration. The reimbursement will be the lower of either the amounts listed in the guidelines or the actual cost. Taxes on expenses will be paid by the District on all lodging charges up to and including the amount of the University of Wisconsin System Administration guidelines.
2.
Board members attending the NSBA Convention shall be responsible for all expenses. Reimbursement will be made for all eligible expenses as documented by itemized receipts. Commercial transportation, registration and lodging may be prepaid by the District if the person submits an approval request authorizing the prepayment.
3.
In order to be reimbursed for approved expenses, the expense form (No ES0705) must be submitted to the business office. Receipts must be attached to the expense form.
1184 - SCHOOL SPONSORED ACTIVITIES
Board of Education members and their spouses shall be entitled to free admission to school sponsored activities held in the schools of the District, with the exception of tournament events, by presenting his/her staff ID badge. 1190 - BOARD USE OF EMAIL
By law, Board members are responsible for being custodian(s) of e-mail that is related to school board matters. E-mail communications with and between school board members will be used only for the purposes cited below. The State of Wisconsin Open Meetings Law requires that public bodies, including the School District of Onalaska School Board, conduct its business in public. In
24
addition, the Wisconsin Public Records Law requires these same bodies provide, upon request of the public, records maintained by the public body. E-mail messages are a form of communication that is subject to both the Open Meetings Law and the Public Records Law. Board members shall have the opportunity, but are not required, to have a district e-mail account. Use of a private (home or business) or district e-mail account for e-mail communications on official school board matters still holds to the standards and responsibilities required by other public records and open meetings regulations. I.
Wisconsin Open Meetings Law In order to comply with the Wisconsin Open Meetings Law, e-mail is to be used only for the purposes of communicating: 1. Messages between school board members or between a board member and employee that do not involve deliberating or rendering an opinion or decision on matters pending before the Board; 2. Possible agenda items between the Superintendent and Board President; 3. Times, dates, and places of regular or special board meetings; 4. The board meeting agenda or public record information concerning items on the agenda and agenda items from board members to committee chairpersons or Board President; 5. Information between the Board President and committee chairpersons and administrators, and other information used at board meetings; 6. Requests for public record information (from a member of administration, school staff or community pertaining to District operations); 7. Responses to individual questions posed by members of the public, administrators or school staff. Under no circumstances shall school board members use e-mail to discuss among themselves Board business that can only be discussed in an open meeting of the Board, as part of an executive session, or could be considered an invasion of privacy if the message were to be monitored by another party. When communicating by e-mail, complying with the law is complicated by the concept of a “walking quorum” and exchange of almost real time information. A. A walking quorum is a series of gatherings, usually informal, among separate groups of a governmental body, with each gathering less than quorum size. The members agree through mutual representations, tacitly or explicitly, to act and vote uniformly in sufficient number to reach a quorum. This produces a predetermined outcome, thus rendering the publicly held meeting a mere formality, violating the law. Sending e-mails soliciting opinions is an example of this type of problem. B. The transmittal of an e-mail message can occur in “almost” real-time thus approximating the delivery of information in a face-to-
25
face meeting of the Board. It is possible that a quorum of the Board may receive the specific message, and therefore, receive information about a subject within the Board’s jurisdiction. According to the State Attorney General, this is a violation of the Open Meetings Law. It is best to avoid any e-mail exchanges among board members that include information touching on subject matter falling within the authority vested in the School Board. II. Public Records Law All e-mail communication on official school board matters is subject to public records law whether it is a private (home or business) or district e-mail account. In order to comply with the Public Records Law, senders and receivers of email that utilize the School District of Onalaska’s Communications System for e-mail, shall do so with the understanding that there can be no expectation of privacy for any messages sent or received. In addition, messages that have been deleted from such an individual’s mailbox may still be accessible on the District’s system. Accordingly, unless an exemption applies, such e-mail messages, deleted or otherwise, may be subject to disclosure under the Public Records Law. Therefore, there should be no expectation of privacy for any messages sent by electronic mail. III. Records Retention The storage and archiving of School District of Onalaska records is important to the business and history of the District. In an effort to preserve such records for posterity, to make them more convenient to access, and to secure them from unplanned accidental destruction, the Board of Education authorizes such records as necessary be stored in an electronic format. This data shall be stored in a manner consistent with applicable state rules and statutes. Board members utilizing e-mail (including private and district accounts) shall follow the district’s retention rules in maintaining storage of email records and attached documents. Record retention rules shall be established by the Superintendent or designee. Furthermore, the format of such records shall be kept current so as not to render them inaccessible because of technological obsolescence. 1200 - SUPERINTENDENT OF SCHOOLS
1210 - EXECUTIVE RESPONSIBILITIES
The following responsibilities are delegated to the superintendent by the Board of Education: 1211 - ADMINISTRATION OF THE SCHOOLS
26
The superintendent shall be the executive agent of the Board of Education and, under the direction of the Board, shall administer the schools of the district in conformity with established Board policies. The superintendent may delegate such authority to other administrative personnel as necessary. 1212 - BOARD MEETINGS
The superintendent shall attend all regularly scheduled meetings of the Board. If the superintendent is unable to attend the meetings, the director of instructional services or director of finance and business services will substitute. The superintendent shall prepare all agendas for meetings of the Board of Education. In doing so, the superintendent or designee shall consult with the Board of Education president or designee and appropriate members of the administrative staff. Final approval of the proposed agenda will be the responsibility of the Board of Education president or designee. A consent grouping on the agenda may be used for those items, which usually do not require discussion or explanation as to the reason for Board of Education action. All items on the consent agenda will be acted upon under a single motion. Any item may be removed from the consent agenda prior to the motion and second to approve. All items removed from the consent agenda will be considered separately. The agenda, together with supporting materials, shall be made available to Board of Education members prior to the Board of Education meeting. 1213 - PROFESSIONAL LEADER
The superintendent shall act as the professional leader of the school system. As such, the superintendent shall coordinate the work of the schools, recommend policies and enforce such rules and regulations as may be necessary for the best interest and operation of the district. 1214 - LONG-RANGE PLANNING
The superintendent shall advise the Board and recommend appropriate action concerning future personnel, equipment, and facility needs to carry on the educational program of the district. 1215 - BUDGET PREPARATION
The superintendent and director of finance and business services shall annually submit a preliminary fiscal budget for the school district by the second Board meeting in May.
27
1216 - PUBLIC RECORDS CUSTODIAN
The superintendent shall be responsible for the orderly keeping of school district records including provisions for public access, deciding on system of storage and destruction, in accordance with prevailing statutes. 1217 - K-12 CURRICULUM
The superintendent and director of instructional services shall be responsible for the developing, supervising, and evaluating the K-12 curriculum programs throughout the district. Reports will be made to the Board of Education every other year by the chairpersons of the committees. 1220 - PROFESSIONAL RESPONSIBILITIES
The superintendent or other members of the administrative staff shall recommend the appointment, employment, promotion, demotion, and dismissal of all professional, support and related personnel to the Board of Education for approval. 1221 - ADMINISTRATIVE TEAM
The superintendent shall develop a plan for the administrative staff, which encompasses the administrative team concept. The administrative team shall consist of personnel in positions in the central office and building level who have the direct responsibility to supervise personnel, to make independent judgments affecting goal accomplishments and to commit district financial and non-financial resources for the common purpose of achieving the most effective and efficient school system. The administrative team is directly responsible, as a unit, through the superintendent, to carry out the policies established by the Board of Education. 1222 - PERSONNEL POLICIES
The superintendent shall make known to the Board, needed changes in policies governing selection, qualifications, and employment of district personnel. 1223 - TEMPORARY APPOINTMENTS
The superintendent shall have the authority to make needed temporary appointments to fill vacancies in the professional, support and related
28
staffs, caused by illness or other valid causes. The Board shall be advised of these temporary appointments at the next regularly scheduled Board meeting. 1224 - STAFFING
The superintendent shall present a staffing plan to the Board for approval each year. The timing of said plan shall be such as to logically mesh with the budgeting plan. 1225 - ADMINISTRATOR EVALUATION
The superintendent shall evaluate individual administrative staff members. Those administrative staff members with less than two years of experience with the district will be evaluated on an annual basis. Those administrative staff members with at least two years of experience with the district will be evaluated a minimum of once every three years. Written reports shall be retained in the district office. 1230 - EDUCATIONAL RESPONSIBILITIES
The superintendent and director of instructional services shall be responsible for the development of the K-12 curriculum appropriate to the needs of the district. The curricula of each department shall be presented to the Board for approval. 1231 - EVALUATION OF PROGRAMS
The superintendent and director of instructional services shall recommend and develop, with the assistance of the System-Wide Policy Committee, ways and methods of evaluating the effectiveness of the educational program. 1232 - INSERVICE
The superintendent and director of instructional services shall be responsible for the development, with the assistance of the System-Wide Policy Committee, of the district's in-service program. 1233 - SELECTION OF TEXTBOOKS, EQUIPMENT AND MATERIALS
The superintendent and director of instructional services shall provide for the selection and replacement of educational textbooks, materials and equipment, in each school building. 1234 - ATTENDANCE AT WORKSHOPS AND CONVENTIONS
The superintendent is strongly encouraged to attend the State Superintendent's Conference in the fall, the WASB/WASDA/WASBO
29
convention in January, one national convention such as NSBA, and other workshops, conferences, and conventions, which are deemed, by the superintendent and/or Board to have value to the School District of Onalaska. 1240 - PUBLIC RELATIONS RESPONSIBILITIES
The superintendent shall set up and supervise a program of informational services to advise the people of the district as concerns, problems, needs, and the development and progress of the school system. 1241 - ADVERTISING IN BUILDINGS
Advertising, either direct or indirect, shall be allowed in the schools or on the school grounds for non-profit groups or groups operating for the benefit of children or staff as authorized by the superintendent. 1242 - DISTRIBUTION OF NON-SCHOOL-RELATED MATERIALS TO STUDENTS
It is the policy of the Board to only send home with students certain nonschool-related information regarding community activities/programs that are for public school-age students if: (1) the information meets the criteria set forth below; (2) the person requesting to send the information home through the schools follows the procedure for the distribution of the material; and, (3) the distribution does not interfere with classroom instruction. Procedure 1. Requests for the distribution of non-school-related materials shall be submitted to the Superintendent or his/her designee who shall determine if the information should be distributed based upon the following criteria: a. The program/activity must serve public school-age children; b. The program/activity does not violate the law; and c. The program/activity must be considered appropriate as determined by the Superintendent or his/her designee 2. The material shall be sorted in appropriate bundles for distribution for each class and the information shall contain a non-endorsement statement on each piece of material requested to be distributed through the schools. Such statement shall indicate that this is not a school-sponsored activity and the School District of Onalaska does not necessarily endorse this program/activity. 3. All materials must have a telephone number on them in order for
30
parents to get further information. 4. Persons, groups or agencies seeking approval to distribute materials in schools are strongly encouraged to provide materials translated into languages spoken by the families receiving the information. 1250 - FINANCIAL RESPONSIBILITIES
The superintendent shall have the power to order the necessary equipment, materials, and supplies to operate the schools satisfactorily, subject to the limitations of the approved budget. 1251 - REQUISITIONS
Requisitions over $5,000.00 must be co-signed by the superintendent of schools. 1260 - NEGOTIATION RESPONSIBILITIES
The central role of the superintendent is the administration of adopted school board policy. In the negotiation process, the superintendent has the responsibility to provide information to the Board, to clarify issues under discussion, and to act as an advisor to the Board at the negotiation table. The following factors are essential ingredients of the role of the superintendent in negotiations. 1261 - ROLE OF MEDIATOR
The superintendent recognizes that the Board, administration, professional, support and related staff, all have essential contributions to make for the educational program. Because of this role, the superintendent should be able to see all sides of a question and be in a position to mediate in terms of what is best for the educational program. 1262 - SOURCE OF INFORMATION
The superintendent is to conduct research, gather information and provide general assistance to the Board on those issues under discussion. The superintendent will also provide information to the professional, support and related staff organizations, if available, upon request. 1263 - BOARD STRATEGY SESSIONS
The superintendent will attend all strategy sessions of the Board relative to planning for negotiations, if requested. 1264 - BARGAINING TABLE
31
The superintendent may participate in the mechanics of bargaining at the negotiation table. 1300 - DIRECTOR OF INSTRUCTIONAL SERVICES
1320 - INTERVIEWING APPLICANTS
The superintendent or director of instructional services shall approve all interviewing teams for applicants for teaching positions in the district. The superintendent and/or the director of instructional services shall also interview the applicant recommended by the interviewing teams. 1321 - SYSTEM-WIDE POLICY COMMITTEE (SPC)
The director of instructional services shall be the chairperson of the System-Wide Policy Committee (SPC) and shall prepare the monthly agenda for the meetings and facilitate the monthly System-Wide Policy Committee meetings. 1322 - CURRICULAR RESPONSIBILITIES
The director of instructional services shall be responsible for the development and implementation of the PK-12 curriculum. The director of instructional services is responsible to see that the core curriculums align with the state model academic standards, and assist the curricular chairs in their preparation of their presentation to the System-Wide Policy Committee and the Board of Education. The curricula of each department shall be presented to the Board for approval. 1323 - EVALUATION OF PROGRAMS
The director of instructional services shall recommend and develop with the assistance of the System-Wide Policy Committee (SPC) ways and methods of evaluating the effectiveness of the educational programs. 1324 - PROFESSIONAL DEVELOPMENT
The director of instructional services shall work with the System-Wide Policy Committee to develop an annual professional development focus for the district. The director of instructional services is also responsible for coordinating the district’s professional development programs. The director of instructional services will work with the building administrators to see that district professional development goals are attained. 1325 - SELECTION OF TEXTBOOKS, EQUIPMENT AND MATERIALS
The director of instructional services shall assist the curriculum committees in the selection and replacement of educational textbooks, materials and equipment in each school building.
32
1326 - FINANCIAL RESPONSIBILITIES
The director of instructional services shall assist in the development and coordination of the sections of the budget that pertain to curriculum, instruction and assessment. 1327 - PERSONNEL RESPONSIBILITIES
The director of instructional services shall assist in the recruitment, screening, hiring and assigning of teachers and substitute teachers. The director of instructional services shall provide a system for hiring substitute teachers for certified staff upon their absence. Responsibility for formulating job descriptions, which meets with Board approval, is the task of the director of instructional services. To insure efficient implementation, the job descriptions shall specify each person's authority and responsibility. 1328 - STAFF LEADERSHIP
The director of instructional services shall provide staff leadership to ensure understanding of and promote the educational objectives of the district, and plan and administer in-service programs of educational activities for instructional personnel. 1329 - ASSESSMENT
The director of instructional services shall assume responsibility for reviewing and evaluating results of district wide testing programs, and for the evaluative measures used by the schools. The director of instructional services will assist building administrators in test analysis and will coordinate the communication of this information to the public and board of education. The director of instructional services will be the district contact with the Department of Public Instruction regarding federal and state legislation. The director of instructional services will act as the District Assessment Coordinator and will communicate and distribute all state and federal assessment information to the building assessment coordinators. The director of instructional services will also represent the district on the CESA 4 School Improvement Services. 1330 - STATE AND FEDERAL REPORTS/STATE AND FEDERAL GRANTS
The director of instructional services shall direct the completion of state reports, audit information, survey forms and grant information related to curriculum and/or instruction. 1331 - OPEN ENROLLMENT
33
The director of instructional services will coordinate the open enrollment process for admittance or release from the district. 1332 - HOME-BASED EDUCATION
The director of instructional services will be responsible for communicating board policy regarding student re-admittance to parents who choose to home school their children. 1333 - HARASSMENT COMPLIANCE OFFICIAL
The director of instructional services will be responsible for investigating official harassment complaints within the district. 1334 - TEACHER ORIENTATION AND PEER REVIEW AND MENTORING
The director of instructional services will be responsible for coordinating and facilitating the district’s teacher orientation days and the District Induction Program. 1335 - INFORMATIONAL SERVICES
The director of instructional services shall communicate to the staff and community information regarding the performance of the school system. 1336 - ATTENDANCE AT WORKSHOP AND CONVENTIONS
The director of instructional services is strongly encouraged to attend one national convention annually, and other workshops, conferences and conventions which are deemed to have value to the School District of Onalaska. 1337 - FEDERAL PROGRAMS
The director of instructional services shall be responsible for Federal programs in the district. Programs may relate to curriculum or non-curricular projects. The director of instructional services may delegate the actual development, supervision and evaluation of the programs and personnel to other staff. 1338 - SUMMER SCHOOL
The director of instructional services shall have overall responsibility for summer school educational programs, which may be approved by the Board. The director of instructional services may delegate the development, supervision and evaluation of the program to other staff.
34
1340 - ABSENCE OF SUPERINTENDENT DUTIES
The director of finance and business services or director of instructional services, according to seniority in the district, shall assume the duties of superintendent in the absence of the superintendent. 1400 - DIRECTOR OF FINANCE AND BUSINESS SERVICES
1410 - FINANCE
1411 - FINANCIAL AFFAIRS
The director of finance and business services shall supervise the management of the financial affairs of the district. 1412 - BUDGETING AND PLANNING
The director of finance and business services shall assume responsibility for budget development and long range financial planning. 1413 - ACCOUNTING
The director of finance and business services shall establish and supervise all accounting operations in the district. 1414 - INVESTMENTS
The director of finance and business services shall supervise the collection, investment, and distribution of all funds in the district. 1415 - INSURANCE
The director of finance and business services shall be responsible for managing the district insurance coverages to provide adequate protection of the district’s assets, the Board of Education and employees working on the district’s behalf. 1416 - SUPPORT SERVICES
The director of finance and business services shall be responsible for supervising the district's transportation program, school nutrition program, buildings/grounds program and data systems program, and energy program through the directors of the respective programs. 1417 - AUDIT
The director of finance and business services shall arrange for an annual audit of school district financial accounts.
35
1418 - INVENTORY AND FIXED ASSETS
The director of finance and business services shall maintain and coordinate a system of inventory and fixed assets for all areas of the district. 1420 - ENROLLMENT
The director of finance and business services will have responsibility for collecting data for the third Friday in September and second Friday in January attendance audits for the Department of Public Instruction. In addition, monthly enrollment figures will be submitted to the director of finance from the schools in the district. 1430 - RECORD SYSTEM
The director of finance and business services shall maintain a record system for personnel in accordance with local, state, and federal requirements. 1440 - NEGOTIATIONS
The director of finance and business services shall participate in the contract negotiations process with each of the district’s bargaining units, according to the direction of each Board of Education negotiations committee. 1450 - ADMINISTRATIVE TEAM
The director of finance and business services shall attend regular meetings of the administrative team and actively serve to improve communication, cooperation, and planning. 1460 - EMPLOYEE ASSISTANCE
The director of finance and business services shall work with the director of pupil services to establish a comprehensive program of employee assistance which provides for insuring employees' rights under State and Federal legislation and attending to crisis intervention for all employees. 1470 - COORDINATION OF SAFETY
The director of finance and business services shall act as the safety coordinator for the district to provide a safe and healthful work environment for staff and students. 1475 - EMPLOYEE WELLNESS
36
The director of finance and business services shall serve on the leadership team of Well Ona Way!, the School District of Onalaska employee wellness organization. 1480 - ABSENCE OF SUPERINTENDENT DUTIES
The director of finance and business services or director of instructional services, according to seniority in the district, shall assume the duties of superintendent in the absence of the superintendent. 1490 - ATTENDANCE AT WORKSHOPS AND CONVENTIONS
The director of finance and business services is strongly encouraged to attend the WASB/WASDA/WASBO convention in January, one national convention annually such as ASBO, and other workshops, conferences, and conventions which are deemed by the superintendent/Board to have value to the School District of Onalaska. 1500 - DIRECTOR OF PUPIL SERVICES
1501 - SUPERVISION AND EVALUATION
The director of pupil services shall be responsible for the development, supervision and evaluation of the special education and ELL teachers, psychologists, school counselors, social workers, nurses and specialized programs and personnel within the district and/or contracted service from CESA, other school districts, hospitals and/or social agencies. The director of pupil services is responsible to the superintendent. 1502 - PROGRAM DEVELOPMENT
The director of pupil services shall be responsible for the supervision of all pupil service staff in terms of program development and will assist the principals in supervision of staff in these areas. 1503 - REPORTS
The director of pupil services shall be responsible to complete all Department of Public Instruction required reports. 1504 - PROFESSIONAL DEVELOPMENT
The director of pupil services shall provide or arrange in-service programs for pupil service staff according to a needs assessment. 1505 - BUDGETS
The director of pupil services shall prepare a fiscal budget for the pupil service staff and submit to the Director of Finance and Business Services.
37
1506 - WORK SCHEDULES
The director of pupil services shall monitor and approve all work schedule changes. 1507 - ROOM/BUILDING
The director of pupil services shall provide input regarding room-building utilization if the building administrator requests assistance. 1508 - GRANT PROPOSALS
The director of pupil services shall be responsible for the development of grant proposals related to all pupil service areas. 1509 - CONSULTATION
The director of pupil services shall consult with pupil service staff, parents, administrators and regular educators. 1510 - STATE/FEDERAL STATUTES
The director of pupil services shall interpret and apply pupil services, state/federal statutes, rules and regulations. 1511 - TRANSFER STUDENTS
The director of pupil services shall screen all transfer student records. 1512 - PUPIL SERVICES POLICIES
The director of pupil services shall formulate policies, standards and objectives related to pupil service programs. 1513 - STAFFING
The director of pupil services shall provide staffing plans for pupil services staff. 1514 - COORDINATION
The director of pupil services shall coordinate pupil service programming throughout the school district. 1515 - FACULTY AND PARENT MEETINGS
The director of pupil services shall participate in faculty and parent meetings, as needed.
38
1516 - ATTENDANCE AT WORKSHOPS AND CONVENTIONS
The director of pupil services is strongly encouraged to attend those workshops, conferences and conventions, which are deemed by the superintendent/Board of Education to have value to the School District of Onalaska. 1600 - BUILDING ADMINISTRATORS
1610 - JOB DESCRIPTION
The building administrator shall be the chief administrative officer of the school, accountable to the superintendent of schools. The building administrator shall be responsible for the general supervision of the pupils, the educational program, the employees, the budget, and the buildings and grounds of the school. 1620 - PUPIL PERSONNEL
1621 - EDUCATION AND WELFARE
The building administrator(s) shall be responsible for the education and welfare of all the pupils in the school. 1622 - DISCIPLINE
The building administrator(s) shall be responsible for the discipline of the pupils and shall set expectations necessary to effectively administer and regulate the behavior of students to and from school, on school grounds or at school-sponsored activities. 1623 - TRUANCY
The building administrator(s) shall act as the truant officer of the attendance area. Where violations warrant, the building administrator(s) shall pursue a course of action in compliance with the requirements of compulsory school attendance of State Statutes 118.15-118.16. (See Appendix T) 1624 - SUSPENSION
The building administrator(s) may suspend any pupil pursuant to the suspension policy adopted by the Board in Appendix B of Board policies. (See Appendix B) 1630 - EDUCATIONAL PROGRAM
39
The educational leadership of the building administrator(s) shall be demonstrated by active involvement in all phases of the planning, development, and direction of the total school program. 1640 - PUBLIC RELATIONS
The building administrator(s) shall realize the effectiveness of a good public relations program for the school. With the help of the staff, the building administrator(s) shall provide the leadership to promote such a program. 1650 - PERSONNEL
1651 - KNOWLEDGE OF DUTIES
The building administrator(s) is/are responsible for the performance of all school employees. The building administrator shall be familiar with the responsibilities and duties of each employee. 1652 - KEEPING PERSONNEL INFORMED ABOUT BOARD POLICIES
The building administrator(s) shall be responsible for keeping the employees informed of Board policies. 1653 - EVALUATION OF TEACHING STAFF
The building administrator(s) shall be responsible for all phases of instruction. In this connection, regular classroom visitations shall be conducted, and recommendations and evaluations of teachers shall be prepared as may be requested by the superintendent and Board and written records shall be kept on file. 1654 - EVALUATION OF NON-TEACHING STAFF
The building administrator(s) shall conduct annual written evaluations for non-teaching staff members assigned to the respective schools. Copies shall be kept on file. 1655 - MEETINGS WITH TEACHERS
The building administrator(s) shall, at such time as may be considered appropriate, conduct meetings with the school staff for purposes of discussion relative to the improvement of instruction and professionalism. 1656 - SUBSTITUTES
The building administrator(s) shall be responsible for professional, support staff and related employee substitutes who carry on the functions of the
40
regular employees in their absence. The building administrator(s) or designee shall secure substitutes as the need arises. 1657 - HIRING, TRANSFER, AND NON-RENEWAL OF TEACHING STAFF
The building administrator(s) shall screen all teaching applications along with a second administrator to determine applicants for interviews. The building administrator(s) shall then develop a team that may be composed of administrators, teachers, parents, and, where appropriate, students to conduct the interviews. The proposed team shall be approved by the superintendent or director of instructional services, and a candidate of choice shall be forwarded to them by the interviewing team. The building administrator(s) shall also recommend transfer and nonrenewal of the teaching staff to the superintendent and Board. 1660 - BUDGET
1661 - PREPARATION
The building administrator(s) shall prepare and present an annual budget to the director of finance and business services, which will meet the needs of the school. 1662 - ADMINISTRATION
The building administrator(s) shall be responsible for administering the budget for the school. 1670 - BUILDINGS AND GROUNDS
1671 - ADMINISTRATION OF BOARD POLICIES
The building administrator(s) and director of buildings & grounds shall be responsible for administering Board policies as they relate to the use of buildings and grounds. 1672 - IMPROVEMENTS
The building administrator(s) and director of buildings & grounds shall be responsible for recommending and planning improvements and additions to the building and grounds. 1673 - FIRE AND CIVIL DEFENSE DRILLS
The building administrator(s) and director of buildings & grounds shall be responsible for the enforcement of all laws in the state dealing with fire
41
drills, civil defense drills and other safety laws and regulations as prescribed by State Statute or local ordinance. 1680 - INVENTORY/APPRAISAL
The building administrator(s) shall be responsible for maintaining and updating their building's instructional materials and equipment inventory on an annual basis. Additions and deletions shall be recorded throughout the year and data recorded for the fiscal year asset appraisal report. 1690 - NON-EDUCATIONAL PROGRAMS
The building administrator(s) will work with the district’s directors regarding educational, health, maintenance and lunch programs in the building, and shall supervise personnel providing these services in the building. 1700 - ADMINISTRATIVE AND SUPPORT PERSONNEL
1710 - ASSOCIATE PRINCIPALS
The position of associate principal is based upon the concept of providing additional administrative help at the building level. The associate principals shall meet the same certification requirements as the building administrator. 1720 - DISTRICT SUPPORT PERSONNEL
1721 - ADMINISTRATIVE ASSISTANT TO DISTRICT ADMINISTRATORS AND THE BOARD
The administrative assistant to the district office shall provide for the efficient and effective operation of the district office. The administrative assistant to the district office shall maintain a system for filing district records required by the State of Wisconsin, Board of Education, superintendent, director of finance and business services and director of instructional services; shall attend all Board meetings, take minutes, and distribute copies of minutes after receiving Board approval; shall perform secretarial duties for the Board of Education, superintendent, director of finance and business services and director of instructional services; and shall supervise the district office secretary. This position is classified as confidential and is not a union position. 1722 - DISTRICT OFFICE SECRETARY
The district office secretary shall be responsible for directing all visitors to the proper office, answering all incoming telephone calls, coordinating application materials for teachers and paraprofessionals, food servers and
42
custodians who wish to substitute for the district, coordinate and distribute SPC agendas, enclosures, forms and taking minutes for the System-Wide Policy Committee (SPC), coordinating/ tracking the tuition waiver/open enrollment students throughout the year, preparing the September and January pupil count report and performing secretarial duties as prescribed by the administrative assistant to the district office. This is a union position. 1723 - TRANSPORTATION SECRETARY
The transportation secretary shall be responsible for setting up and maintaining the district’s transportation/boundary computer program, assist the transportation director in modifying the route system, prepare any correspondence for/from the transportation director and provide secretarial duties as directed by the Director of Buildings and Grounds/Transportation. This is a union position. 1724 - PAYROLL AND BENEFITS MANAGER
The Payroll and Benefits Manager shall be responsible for overseeing payroll and administration of employee benefits. The Payroll and Benefits Manager is responsible for complying with Federal and State employment laws including FMLA, unemployment and worker’s compensation; complying with and reporting to the Wisconsin Retirement System; informing employees about their benefits and/ or deductions; assisting in maintaining personnel records; preparing for the annual financial and worker’s compensation audits and assisting in preparation of school district budget. This position is actively involved in the negotiation process and is classified as confidential and not a union position. 1725 - PAYROLL SPECIALIST
The payroll specialist is responsible for all aspects of producing a payroll using a biweekly (every two week) payment procedure. Payroll will be every other Friday (unless Friday is a Federal Reserve Bank Holiday then payroll will be on Thursday). The biweekly period is measured for a two week period beginning on Sunday and ending the Saturday after the next. The payroll specialist is responsible for processing and distributing the payroll, preparing W-2 forms, maintaining payroll records, verifying and maintaining time-off records; paying and filing all payroll related taxes and reports; verifying payroll payables and forwarding the payments to the vendors. This is a union position. 1726 - ACCOUNTING MANAGER
The accounting manager shall be responsible for reviewing all invoices and purchase orders for the district; assisting administrators and teachers with budgeting and purchasing issues; reconciling district bank statements
43
and preparing the monthly financial statements for the Board of Education and Administration; coordinating the annual financial audit at the end of each fiscal year and preparing the DPI annual and budget reports; preparing all E-rate reports, filing all financial grant claims, doing 1099 tax forms, and maintaining scholarship accounts; maintaining all student activity accounts and records for the district; assisting the Director of Finance and Business Services in preparing the district budget; and supervising the business accounting specialists. This position is involved in the hiring process, is classified as confidential and is not a union position. 1727 - BUSINESS ACCOUNTING SPECIALIST
The business accounting specialists are responsible for inputting all requisitions into the computer in order to generate purchase orders and sending them out to vendors upon approval by the accounting manager; verifying all invoices, receipting of merchandise, and processing the payment of these invoices for the Board of Education’s approval; handling purchasing and billing problems and maintaining the accounts payable records; reconciling the general fund and payroll checking accounts; and is responsible for facility use billing. This is a union position. 1728 - REPROGRAPHICS SPECIALIST
The key operator shall be responsible for the completion, processing and distribution of daily work orders for all district staff. The key operator shall maintain and troubleshoot machine hardware, solicit and evaluate quotes from vendors on machines and paper needs for the district, and train/supervise the copy center aide and back up personnel, and submit a yearly budget analysis to the director of finance and business services. This is a union position. 1800 - ACTIVITIES DIRECTOR/ASSOCIATE PRINCIPAL
1810 - GENERAL
1811 - BOARD OF EDUCATION POLICIES
The activities director shall be responsible for insuring that all co-curricular activity programs are adhering to related Board of Education policies and the statutes of the WIAA, WSMA and WSFA. 1812 - JOB DESCRIPTIONS
The activities director shall update job descriptions and evaluate coaches or advisors at the end of the season. 1813 - ACTIVITIES HANDBOOK
44
The activities director shall annually review and present to the Board of Education the activities handbook. 1814 - ANNUAL BUDGET
The activities director shall develop and administer an annual budget. 1815 - SCHEDULE EVENTS
The activities director shall schedule events and arrange for officials, transportation, supervision and facilities for co-curricular activities. 1816 - SECURE WORKERS
The activities director shall secure workers for all activities. 1817 - WIAA ACTIVITIES
The activities director shall participate in WIAA activities at local, regional and state levels. 1818 - CONFERENCE MEETINGS
The activities director shall participate in conference meetings of activities directors. 1819 - TOURNAMENTS
The activities director shall facilitate all tournaments conducted at Onalaska High School facilities, the Omni Center and Riders Club fields. 1820 - INVENTORY
The activities director shall be responsible for an up-to-date inventory of all activities’ equipment and supplies. 1821 - WIAA RULES
The activities director shall ensure that all head coaches participate in all WIAA rules interpretation meetings and complete WIAA tests. 1822 - PAPERWORK AND REPORTS
The activities director shall complete all paperwork and reports as may be required by the administration and WIAA. 1823 - END OF THE SEASON REPORT
45
The activities director shall obtain and file an end of the season report from all coaches and advisors. 1824 - GAME CONTRACTS
The activities director shall prepare and sign all game contracts on behalf of the district. 1825 - PUBLIC RELATIONS PROGRAM
The activities director shall provide an ongoing public relations program for all co-curricular activities. 1826 - INSERVICES
The activities director shall conduct in-services for new coaches and advisors. 1827 - OTHER DUTIES
The activities director shall perform other duties as assigned. 1840 - STUDENT
1841 - ELIGIBILITY LIST
The activities director shall prepare a student eligibility list for each sport. 1842 - PHYSICAL EXAMINATION FORMS
The activities director shall file physical examination forms and parent permits. 1843 - STUDENT SPECTATORS
The activities director shall determine acceptable and unacceptable behavior of students at home events for student spectators. 1844 - ACCIDENT INSURANCE PROGRAM
The activities director shall administer a voluntary student accident insurance program. 1845 - ELIGIBILITY
The activities director shall prepare and administer a system to track eligibility for activity awards.
46
1846 - DISCIPLINARY ACTION
The activities director shall prepare and administer a system to track disciplinary action. 1847 - INVESTIGATE ALLEGATIONS OF STUDENT VIOLATION
The activities director shall investigate allegations of student violation of training rules according to the guidelines in the activities handbook. 1848 - ATHLETIC AWARDS PROGRAM
The activities director shall prepare and administer athletic award programs. 1849 - PEP RALLIES
The activities director shall coordinate student pep rallies when appropriate. 1850 - AVAILABLE TO STUDENTS
The activities director shall be available to students to listen to any concerns they may have about their activity programs. 1851 - ATHLETIC PARTICIPATION FEES
The activities director shall implement school district policy regarding athletic participation fees and prepare and administer a system to collect such fees. 1852 - CO-CURRICULAR POLICIES AND APPEALS COMMITTEE
The activities director shall prepare the agenda and chair the CoCurricular Policies and Appeals Committee meetings. 1860 - COMMUNITY
1861 - PARENT CONCERNS
The activities director shall respond to parent concerns about their children and the activities program. 1862 - AMBASSADOR FOR THE SCHOOL DISTRICT
The activities director shall be an ambassador for the school district representing the positive aspects of involvement of students in activities.
47
1863 - AVAILABLE TO THE MEDIA
The activities director shall be available to the media to answer questions. 1864 - STATE TOURNAMENTS
The activities director shall represent the district at all state tournaments and/or activities for which an Onalaska "team" has qualified. 1865 - REPORTS FOR THE BOARD OF EDUCATION
The activities director shall prepare reports for the Board of Education and present said reports to the Board of Education at the end of each season. 1900 - TEACHERS
1910 - BOARD POLICIES
Teachers shall familiarize themselves with the policies and procedures established by the Board and shall be responsible for observing and enforcing them. 1920 - RULES AND REGULATIONS
Specific rules and regulations relating to teachers shall be developed administratively on a district basis and shall be supplemented as required at each school by the building administrator within Board policy. 1930 - CERTIFICATION
Teachers must obtain the proper certificate or license from the Department of Public Instruction and must have it on file in the office of the superintendent prescribed by State Statute 118.19. 1940 - PROFESSIONAL DEVELOPMENT
Teachers are to keep informed of instructional improvement ideas through workshops, group discussions, and in-service training. 1950 - SUPERVISION
Teachers shall be directly responsible to the building administrator of their building and shall be supervised by them. 1960 - HANDBOOKS
Handbooks are considered as part of Board policies, and teachers shall
48
familiarize themselves with information contained therein. They will enforce the rules and regulations set forth in the handbooks.
49
2000 PERSONNEL POLICIES Cross Reference
2100 - EMPLOYEE NON-DISCRIMINATION 2110 - Equal Opportunity Employment 2120 - Recruitment of Applicants 2121 - Minorities 2122 - Discriminatory Data on Application 2123 - Advertisements 2124 - Screening of Applications 2130 - Interviewing Applicants 2131 - Tests 2132 - Certification Guidelines 2133 - Selection Criteria 2134 - Reasons for Not Selecting After Interview 2135 - Equal Employment Opportunity 2140 - Placement 2150 - Grievance Procedure 2151 - Informal 2152 - Formal 2153 - Local Coordinators 2160 - Harassment 2170 - Nondiscrimination of Pay, Benefits & Advancement 2200 - EMPLOYEE RELATIONS 2210 - Board Powers 2211 - Enforcement of Board Policies 2212 - Strikes, Slowdowns, and Sanctions 2220 - Unions 2221 - Teachers 2222 - Custodians 2223 - Secretaries and Specialists 2224 - Paraprofessionals 2225 - School Nutrition 2226 - Board Policies and Negotiated Agreements 2230 – Performance Reviews 2231 - Superintendent 2232 - Probationary Teachers 2233 - Non-Probationary Teachers 2234 - Non-Teacher Probationary Employees
50
(Appendix S & V)
Cross Reference
2235 - Non-Teacher, Non-Probationary Employees 2236 - Conferences 2237 - Filing of Reports 2238 - Communications 2300 - CERTIFIED PERSONNEL 2310 - Administrators 2311 - Term of Contract for Superintendent, Building Administrators and Associate Principals 2312 - Term of Contract for Directors of Pupil Services, Instructional Services and Finance and Business Services 2313 - Notice of Renewal/Nonrenewal 2314 - Compensation for Substitute 2320 - Teachers 2321 - Qualifications 2322 - Contracts 2323 - Contract Renewal Date 2324 - Nonrenewal of Contracts 2325 - Return of Contract Date 2326 - Class Size 2327 - Instructional Staff Work Schedules 2330 - Substitute Teachers 2331 - Requirements 2332 - Compensation 2333 - Homebound Rates 2340 - Summer School Employment 2341 - Reimbursement Rates 2342 – Supervision 2350 - Daytime Tutors 2360 - Limited Term Employees 2400 - NON-TEACHING PERSONNEL 2410 - Paraprofessionals 2411 - Certification for Special Education 2412 - Length of Day 2413 - Split Assignments 2414 - Assignment Tasks 2415 - Building Allocations 2416 - Special Education Paraprofessional Allocations 2420 - Substitute Pay Rate 2421 - Limited Term Employees – (LTE)
51
Cross Reference
2500 - VOLUNTEERS 2510 - Security and Confidentiality 2520 - Classroom 2530 - Tutors 2540 - LMC Assistant 2550 - Clerical Assistant 2560 - Recreational 2570 - Lunchroom 2600 - STAFF DEVELOPMENT 2610 - System-Wide Policy Committee 2620 - Trade-Off Days 2621 - Parameters 2622 - Time Allotments 2623 - Application 2624 - Appeal Procedure 2625 - Change in Location 2630 - Workshops and Conferences 2640 - Regional and National Conventions for Administrators 2641 - Travel, Meals and Lodging Guidelines 2650 - Conferences and Workshops for All District Travel 2651 - Reimbursement 2660 - District Sponsored Professional Development Compensation 2661 - Compensation for Presentations by District Teachers 2662 - Summer Professional Development Compensation 2670 - After School Study Compensation 2700 - EMPLOYEE BENEFITS 2710 - Health Benefits 2711 - Physical Examination 2712 - Group Plan 2713 - Emergency Card 2714 - Accidents 2720 - Communicable Disease Benefits 2721 - Education and Prevention 2722 - Reporting/Confidentiality 2723 - Immunosuppressed School Personnel 2724 - School Personnel Exclusion from Work Due to Communicable Disease 2725 - Appeal Procedure 2730 - Absences 2731 - Notification Guidelines 2732 - Administrative Absences
52
(Appendix Q)
Cross Reference
2733 - Procedure for Reporting Absences 2740 - Family and Medical Leave Act (FMLA) Benefits (Federal/State Law) 2741 - Application for Leave 2742 - Notice of Leave 2743 - Medical Certification of Leave 2744 - Benefit Coverage During Leave 2745 - Restoration To Employment 2746 - Return From Leave 2747 - Failure to Return From Leave 2750 - Child-Rearing Leave Benefits 2751 - Request 2752 - Insurance Coverage 2753 - Failure to Return to Work 2760 - Miscellaneous Leave Benefits 2761 - Military Leaves 2762 - Teaching Abroad and Other Related Leaves 2763 - Non-FMLA Illness or Disability Leaves 2764 - Study Leaves 2765 - Jury and Witness Duty Leaves 2766 - Public Official's Leaves 2767 - Other Leaves 2770 - Guidelines for Extended Leave Benefits 2771 - Unpaid Leaves 2772 - Extension of Medical Leaves 2773 - Insurance Coverage While on Leaves 2774 - Insurance Coverage for Resignee 2775 - Worker's Compensation 2780 - Tax Sheltered Annuities and Deferred Compensation Program 2781 - Tax Sheltered Annuity (TSA) Benefits 2782 - Wisconsin Deferred Compensation Program (WDC) Benefits 2790 - Salary and Wage Benefits 2791 - Payroll Deduction 2792 - Extra Duty Pay 2800 - EMPLOYEE CONDUCT 2810 - Access to Personnel Files 2820 - Employee Ethics 2821 - Solicitation Guidelines 2822 - Remuneration Guidelines 2823 - Speaking Engagement Guidelines 2824 - Care of Equipment and Materials 2825 - Expectations for Staff-Student Relationship
53
Cross Reference
2830 - Employee Wellness 2840 - Employee Assistance 2850 - Tobacco Products 2851 - Use of Tobacco Products Prohibited 2852 - Enforcement Guidelines for Employees 2853 - Enforcement Guidelines for General Public 2860 - Alcohol and/or Other Controlled Substances 2861 - General Guidelines 2862 - Prohibited Actions 2863 - Standards of Conduct 2864 - Employee Assistance 2870 - Violent Behavior (Appendix Y) 2880 - Restraint of Students 2881 - Threat of Physical Injury 2882 - Dangerous Weapon 2883 - Self-Defense 2884 - Protection of Property 2885 - Remove Disruptive Student 2886 - Inflicting Harm on Self or Others 2887 - Safety of Others 2888 - Reasonable Physical Contact Allowed 2890 - Discipline Procedure for Non-Union Personnel 2891 - Step 1 2892 - Step 2 2893 - Step 3 2900 - MISCELLANEOUS EMPLOYEE POLICIES 2910 - Supervision of Student Teachers 2911 - Written Permission 2912 - Placement 2913 - Maximum Time Limits 2914 - Limit on Number of Student Teachers 2915 - Assignments 2920 - Employee Retirement 2930 - Employee Recognition 2940 - Use of Personal Vehicles 2950 - Coaching/Advising 2960 - Information Resources Policy 2970 - Employee Concerns 2980 - HIPAA Privacy Policy
54
2000 PERSONNEL POLICIES 2100 - EMPLOYEE NONDISCRIMINATION
2110 - EQUAL OPPORTUNITY EMPLOYMENT
The District is an equal opportunity employer and does not discriminate against applicants or employees on the basis of age, race, sex or sexual orientation, disability, citizenship, marital status, pregnancy, national origin, handicap, creed, color, political affiliation, genetic information, ancestry, arrest or conviction record, military service, use or nonuse of a lawful product off school premises during nonworking hours, declining to attend a meeting or participate in any communication about religious or political matters, or any other reason prohibited by state or federal law. Exceptions to non-discrimination are made in accordance with state and federal law. Reasonable accommodations shall be made for qualified individuals with a disability or handicap, unless such accommodations would impose an undue hardship to the District. 2120 - RECRUITMENT OF APPLICANTS
2121 - MINORITIES
The district shall make every effort to recruit from all segments of the population including minorities and shall maintain the necessary records to evaluate the recruitment efforts. 2122 - DISCRIMINATORY DATA ON APPLICATION
Recruitment tools, applications, and employment questionnaires will not include requests for unneeded data or data which will identify persons in regard to age, marital status, sex, color, religion, race or national origin. 2123 - ADVERTISEMENTS
Advertising will include appropriate language to reflect the will and intent of the district to be an Equal Opportunity Employer. Advertisements will describe the position and necessary qualifications. Except for duly advertised positions, applications will not be accepted or solicited, nor shall interviews be held. 2124 - SCREENING OF APPLICATIONS
Applications shall be screened by the designee and interviews shall be granted only to selected persons who meet the job posting qualifications. 2130 - INTERVIEWING APPLICANTS
55
2131 - TESTS
Tests and selection criteria must be job-related. Such performance predictors must be free from bias in accordance with Federal and State guidelines. 2132 - CERTIFICATION GUIDELINES
Professional certification guidelines and rulings by the Wisconsin Department of Public Instruction (DPI) shall be applied for professional employment in all positions requiring such certification. Position titles will not be artificially designated to create arbitrary requirements for the purpose of discrimination against any person or group of persons. 2133 - SELECTION CRITERIA
Selection criteria for properly certified applicants shall be in accordance with realistic job requirements. Arrest records or minimum education requirements are not to be the sole criteria for disqualifying applicants. 2134 - REASONS FOR NOT SELECTING AFTER INTERVIEW
Applicants selected for interview, but not employed, shall be notified of the reason for nonselection, upon request. 2135 - EQUAL EMPLOYMENT OPPORTUNITY
Procedures used shall seek to establish equal employment opportunity and career progression between entry-level, nonmanagement positions for minority and non-minority persons. 2140 - PLACEMENT
It shall be the function of the Board to make initial job assignments. Each vacancy shall be filled by the candidate who best matches the position. In the case of a transfer request, negotiated agreements will be followed. When in the best interest of the district, qualified personnel shall be promoted from within the organization. 2150 - GRIEVANCE PROCEDURE
If any person believes that the School District of Onalaska has violated the regulations of Title VI of the Civil Rights Act prohibiting the discrimination of employees on the basis of handicap, he/she may bring forward a complaint to the local coordinator listed in Board policy. 2151 - INFORMAL
The person who believes he/she has a valid basis for complaint shall discuss the concern with the local coordinator, who shall, in turn, investigate the complaint and reply to the complainant, in writing, within two (2) business
56
days. If this reply is not acceptable to the complainant, he/she may initiate formal procedures according to the steps listed. 2152 - FORMAL
STEP 1:
A written statement of the grievance shall be prepared by the complainant and signed. This grievance shall be presented to the local coordinator within five (5) business days after receipt of the written reply to the informal complaint. The coordinator shall further investigate the matters of the grievance and reply, in writing, to the complainant within five (5) business days by certified mail. STEP 2:
If the complainant wishes to appeal the decision of the local coordinator, he/she may submit a signed statement of appeal to the superintendent of schools within five (5) business days after receipt of the local coordinator's response to the grievance. The superintendent shall meet with all parties involved; formulate a conclusion, and respond, in writing, to the complainant within ten (10) business days by certified mail. STEP 3:
If the complainant remains unsatisfied, he/she may appeal through a signed, written statement, to the Board of Education within five (5) business days of her/his receipt of the superintendent's response in Step 2. In an attempt to resolve the grievance, the Board of Education shall meet with the concerned parties and their representatives within fifteen (15) days of the receipt of such an appeal. A copy of the Board's disposition of the appeal shall be sent by the Board secretary to each concerned party within ten (10) business days of this meeting by certified mail. STEP 4:
If, at this point, the grievance has not been satisfactorily settled, further appeal may be made to the Office for Civil Rights, U.S. Department of Education, Washington, D.C. 20201. 2153 - LOCAL COORDINATORS
A.
Any questions concerning Section 504 of the rehabilitation Act of 1973: Nondiscrimination on the basis of handicap should be directed to: Director of Pupil Services School District of Onalaska 612 Main Street Onalaska, WI 54650 (608) 783-4610
57
B.
Any questions concerning other areas of nondiscrimination should be directed to: Director of Instructional Services School District of Onalaska 1821 East Main Street Onalaska, WI 54650-8757 (608) 781-9700
2160 - HARASSMENT
See Appendix S & V 2170 - NONDISCRIMINATION OF PAY, BENEFITS AND ADVANCEMENT
The district shall, through its various negotiated agreements, provide equal pay and benefit contributions for non-minority, minority and female employees. Pregnancy leaves and fringe benefits for pregnant employees shall be equal in all manners as leave and benefits for all temporarily disabled employees. Non-minority, minority and female employees will be encouraged and assisted to upgrade skills and/or certification to provide employees with the widest range of job opportunity. 2200 - EMPLOYEE RELATIONS
2210 - BOARD POWERS
The Board, after consultation with the superintendent, has the power and responsibility to employ and dismiss all school district employees, and to fix the terms and conditions of their employment within the confines of State Statute and the negotiated agreements. 2211 - ENFORCEMENT OF BOARD POLICIES
The Board expects that all employees shall share in the responsibility and enforcement of Board policies and rules and regulations pertaining thereto. 2212 - STRIKES, SLOWDOWNS, AND SANCTIONS
Employees of the school district shall not engage in, condone, assist or support any strike, slowdown or sanction, or withhold, in full or in part, any services to the district. In the event of a violation of this policy, the Board will take whatever disciplinary action it deems appropriate within the boundaries established by State Statute. 2220 - UNIONS
2221 - TEACHERS
Personnel items relating to the professional employees are stated in the negotiation agreement with the Onalaska Education Association/Teachers. A
58
current copy of the agreement shall be made available to each certified employee, board member, and administrator. 2222 - CUSTODIANS
Personnel items relating to the custodian/maintenance employees are stated in the negotiated agreement with SEIU Healthcare, CTW, CLC, Local 150 for Custodians. A current copy of the agreement shall be made available to each certified employee, board member, and administrator. 2223 - SECRETARIES AND SPECIALISTS
Personnel items relating to secretaries and specialists are stated in the negotiated agreements with the Onalaska School District Secretaries and Specialists Local 136, WCCME, AFSCME, AFL-CIO. A current copy of the agreement shall be made available to each certified employee, board member, and administrator. 2224 - PARAPROFESSIONALS
Personnel items relating to paraprofessionals are stated in the negotiated agreements with the Onalaska Education Association for Paraprofessionals. A current copy of the agreement shall be made available to each certified employee, board member, and administrator. 2225 - SCHOOL NUTRITION
Personnel items relating to the school nutrition employees are stated in the negotiated agreement with SEIU Healthcare, CTW, CLC, Local 150. A current copy of the agreement shall be made available to each certified employee, board member, and administrator. 2226 - BOARD POLICIES AND NEGOTIATED AGREEMENTS
Policies stated herein supplement the previously mentioned agreements. Where disagreements occur between the agreements and board policy, the agreements shall take precedence. 2230 - PERFORMANCE REVIEWS
The Board recognizes the importance and value of a strong performance review program. Performance review is seen as a continuous process, which identifies both strengths and areas for improvement of an employee. The objective of performance reviews is to align employees’ professional performance with District goals, and to receive employee input for system improvements. 2231 - SUPERINTENDENT
The Board shall evaluate the superintendent annually or every other year at the discretion of the board. A written report shall be signed by the Board
59
president and the superintendent. A copy shall be placed on file with the Board clerk. 2232 - PROBATIONARY TEACHERS
Each probationary teacher will be formally observed six times per year (three times each by two administrations - the supervising administrator and another district administrator). Each observation will be followed by a postobservation conference with the teacher and conducted by the two administrators. The observing administrators will be responsible for working with the teacher on any deficiencies. At the discretion of the supervising administrator, second year observations can be reduced to a total of three. Those observations must be conducted by the supervising administrator. In addition, the final observation(s) of the second year may be waived at the discretion of the supervising administrator. 2233 - NON-PROBATIONARY TEACHERS
All Department of Public Instruction certified teachers will be evaluated by the individual building administrator a minimum of once every three years.
2234 - NON-TEACHER PROBATIONARY EMPLOYEES
An administrator will conduct a minimum of one formal written evaluation during the probationary period, and a minimum of one additional evaluation during the first year of employment for all nonteaching employees. 2235 - NON-TEACHER, NON-PROBATIONARY EMPLOYEES
An Administrator will conduct a minimum of one formal written evaluation of non-teaching staff annually. 2236 - CONFERENCES
Formal evaluations shall be conducted openly and with the full knowledge of the employee. Individual conferences will be part of the evaluation process. The employee shall be given a copy of the evaluation report. The report shall be signed by the employee and the respective administrator and/or director/manager. The signature of the employee shall indicate knowledge of the report and not necessarily agreement with it. Employees may file a written response to the evaluation report. 2237 - FILING OF REPORTS
Evaluation reports will be filed in the district office. 2238 - COMMUNICATIONS
60
The building administrators will be expected to develop oral and/or written methods to communicate with teachers regarding informal and/or formal appraisal/evaluation programs and schedules within their building. 2300 - CERTIFIED PERSONNEL
2310 - ADMINISTRATORS
2311 - TERM OF CONTRACT FOR SUPERINTENDENT, BUILDING ADMINISTRATORS, AND ASSOCIATE PRINCIPALS
In accordance with State Statute 118.24, the Board may employ a school district administrator, a business manager, school administrators and assistants to such persons. The term of each employment contract shall not exceed two (2) years, and may provide for one or more extensions of one (1) year each. 2312 - TERM OF CONTRACT FOR DIRECTORS OF PUPIL SERVICES, INSTRUCTIONAL SERVICES AND FINANCE FINANCE AND BUSINESS SERVICES
In accordance with State Statute 118.24, personnel administrators and supervisors, curriculum administrators and assistants to such administrative personnel, when employed by the School Board of any district to perform administrative duties only, may be contracted for a term not to exceed two (2) years. The contract may provide for one or more extensions of one year each. 2313 - NOTICE OF RENEWAL/NONRENEWAL
The employment contract of any person described under sub. (A), (B) shall be in writing and filed with the school district clerk. At least 4 months prior to the expiration of the employment contract, the employing school Board shall give notice in writing of either renewal of the contract or of refusal to renew such person's contract. If no such notice is given, the contract then in force shall continue in force for two years. 2314 - COMPENSATION FOR SUBSTITUTE
Substitute administrators shall be paid $135.00 for the first ten (10) consecutive days, $160.00 from the eleventh through the twentieth (20) consecutive day. If the substitute administrator is a retired administrator from the School District of Onalaska, whose contract permits availability for 10 days of consultation services in exchange for health & dental premiums, the consultation days shall be completed first, then payment will begin per the above schedule. 2320 - TEACHERS
2321 - QUALIFICATIONS
61
The Board shall employ teachers for the instructional staff who hold minimum of a bachelor's degree with a major in the appropriate teaching area. The Board will comply with the certification requirements set by the Department of Public Instruction. 2322 - CONTRACTS
The Board shall contract, in writing, with qualified teachers. An annual contract shall be issued to all teachers employed by the district. (State Statute 118.21) 2323 - CONTRACT RENEWAL DATE
Contract renewal notices shall be given to teachers on or before March 15. Intent to nonrenew a contract shall be given to the teacher on or before February 15 and shall be in written form. 2324 - NONRENEWAL OF CONTRACTS Written preliminary notice of consideration to nonrenew a contract shall be given to the teacher on or before February 15. Under 118.22, the preliminary notice must state that if the teacher files a request with the Board within 5 days of receipt of the notice, he/she is entitled to a private conference with the Board prior to being given written notice of refusal to renew. Formal written notice of refusal to renew shall be given at least fifteen (15) days after the preliminary notice of consideration to nonrenew.
2325 - RETURN OF CONTRACT DATE
Teachers who wish to continue as employees of the district shall return their signed contracts to the superintendent or designee on or before April 15 of each school year. 2326 - CLASS SIZE
The Board of Education will be apprised by the building administrators of teaching situations where teachers, parents and/or administrators believe the number of students in a given class detracts from the ability of the teacher to provide a quality education for students. The Board of Education recognizes that class overload may be the result of the composition of the class as well as the number of students in a class. The Board of Education will take action, where feasible, to resolve the problem. 2327 - INSTRUCTIONAL STAFF WORK SCHEDULES
Instructional staff will file an individual work schedule with the building administrator on or before the fifth teaching day of the school year. The
62
building administrator will review and approve the work schedule on or before the second Friday in September. Teachers will report overloads, which may result in a work load excess of the parameters of the negotiated contract. The situation will be resolved by the building administrator and teachers within the parameters of Board policy and the negotiated contract. 2330 - SUBSTITUTE TEACHERS
The administration shall compile and maintain a list of substitute teachers for the district. Building administrators are to be informed of those substitute teachers who perform best at a particular building. 2331 - REQUIREMENTS
Substitute teachers are required to provide the same services, which the regular teacher provides. 2332 - COMPENSATION
Substitute teachers shall be paid $100.00 for the first ten (10) consecutive days, $115.00 from the eleventh (11) through the twentieth (20) consecutive day. The pay rate shall be based upon the established Teacher Salary Schedule, first step of a BA, after the twentieth (20) consecutive day. Long Term Assignments (LTA) are assignments, which will last more than 10 days, but less than 90. LTA substitute teachers shall be paid according to the same pay structure above whether or not the days are consecutive. A substitute who completes a long-term assignment and begins another longterm assignment on the next school day will remain at the BA, first salary step until completion of the assignment. A Limited Term Teacher is a teacher who fills a single assignment for a period to exceed ninety (90) consecutive working days. A regular teaching contract will be issued, with the pay rate based on the Limited Term Teacher education level (with pay per standards for new teacher hire) specified in the current master agreement between the Association and the District. The Limited Term Teacher will receive fringe benefits specified in the master agreement (except for dollars deposited into an investment account for new hires after 7/1/07). All insurance benefits will end in the month in which the limited term contract ends. The Limited Term Teacher is required to pay OEA dues and will receive all rights and privileges in the contract except accrual of seniority, transfer rights, benefit of layoff procedure and recall rights. (Specifics are outlined in the Letter of Understanding between the Association and the District dated September 13, 2007.) 2333 - HOMEBOUND RATES
Regular and special education homebound instructors shall be based on the beginning teacher's hourly wage for that year. 2340 - SUMMER SCHOOL EMPLOYMENT 63
When a summer instructional program is approved by the Board, the personnel will be selected from the district before selecting personnel from outside the district. 2341 - REIMBURSEMENT RATES
The salary for summer teachers will be based on the beginning teacher's BA, first step hourly wage for that year unless the course is a credit or remedial course. For credit or remedial courses, the rate of pay will be based upon the negotiated contract. 2342 - SUPERVISION
Summer instructional programs shall be jointly planned by staff and administration. The program shall be supervised by an administrator. 2350 - DAYTIME TUTORS
Daytime tutors are scheduled and supervised by the building administrator, and paid at the rate of $15 per hour to tutor students in academic subjects. Daytime tutors must have four-year degrees or be enrolled in four-year degree programs and are not contracted with the school district as teachers. 2360 - LIMITED TERM EMPLOYEES
Limited term employees are certified teachers, serving not as substitute teachers, but performing teacher duties when additional help is needed. Such help would include, but not be limited to, proctoring student assessments. The pay rate is an hourly rate based upon the district substitute teacher rate. 2400 - NON-TEACHING PERSONNEL
2410 - PARAPROFESSIONALS
2411 - CERTIFICATION FOR SPECIAL EDUCATION
The Board shall employ paraprofessionals to assist teachers and students in a wide variety of tasks. Paraprofessionals assigned to the special education program must secure certification from the Department of Public Instruction. Paraprofessional positions will not replace certificated teacher positions. 2412 - LENGTH OF DAY
Paraprofessional positions will be set at a minimum of 4 hours and maximum of 7.5 hours. 2413 - SPLIT ASSIGNMENTS
64
Split assignments will be avoided, for example: 4 hours in a special education assignment with 3.5 hours in a regular paraprofessional assignment. Exceptions are made for positions paid by a grant. 2414 - ASSIGNMENT TASKS
Assignments (job tasks) Areas Priority List - First to Last Ranking: A.
Supervision; i.e., noon hour, playground, bus, recess, hallway, inside/outside areas, lunchroom, field trips, health and safety of students.
B.
Instruction (Specialized); i.e., LMC, computer labs, remedial labs, learning centers, resource areas, special projects, etc.
C.
Instruction (Classroom); i.e., drill and practice, makeup tests, listening to reading, monitoring self-directed lessons, instructing individual or 3-4 students (small group - large group), recording, using AV material. All instructional duties of paraprofessionals must be prescribed by a teacher.
D.
Clerical (Building-Wide); i.e., attendance, parental contact, collection of monies, filing, forms, report cards, typing, sorting, testing, conference scheduling, medical, cut-paste, bulletin boards, fairs, plays, programs school-wide activities.
E.
Clerical (Staff); i.e., typing, filing, cut-paste, etc., (time permitting). Paraprofessional may perform clerical tasks on a first-come, first-served basis.
2415 - BUILDING ALLOCATIONS
Contingent upon funding, suggested staffing guidelines for regular paraprofessionals will be based on the following paraprofessional to student ratios, which exclude health and Title I paraprofessionals: Kindergarten Center - 1:75 Grades 1-8 - 1:90 Grades 9-12 - 1:175 2416 - SPECIAL EDUCATION PARAPROFESSIONAL ALLOCATIONS
Staffing allocations for special education paraprofessionals will be based upon program needs and special education student needs. 2420 - SUBSTITUTE PAY RATE (Revised November 2012 & Effective December 11, 2012)
Substitute hourly pay for secretaries, paraprofessionals, school nutrition and custodians shall be as follows: School Nutrition: $8.75
65
Secretary: Paraprofessional: Custodian:
$10.25 $8.75 $10.00
Rates to be adjusted periodically by the Board. 2421 - LIMITED TERM EMPLOYEES - (LTE) (Revised November 2012 & Effective December 11, 2012)
The hourly rate of pay for limited term employees for buildings and grounds shall be $10.00. Board TV crew and LTE Computer Techs shall be paid minimum wage plus $1.00 per hour. Co-Curricular non-staff coaches will be paid the staff rate without longevity. All other limited term employees hourly rate of pay shall be at minimum wage. 2500 - VOLUNTEERS
2510 - SECURITY AND CONFIDENTIALITY
Before volunteering in any school, potential volunteers must submit to a background check with acceptable results. Volunteers are expected to maintain confidentiality as presented to them during inservice training conducted or supervised by administrators. 2520 - CLASSROOM
Volunteers will assist teachers with "non-teaching" tasks such as reading stories, setting up displays, getting supplies ready for teachers, playing games. 2530 - TUTORS
Volunteers will assist individuals who need additional one-to-one assistance, which has been authorized by the teacher. 2540 - LMC ASSISTANT
Volunteers will assist the librarian or LMC director with sorting, carding, cataloging and replacing books, as well as helping students locate materials and equipment. 2550 - CLERICAL ASSISTANT
Volunteers will assist with filing, typing, running copies and keeping records. 2560 - RECREATIONAL
Volunteers will assist in supervised playground activities or guide around the school. 2570 - LUNCHROOM
Volunteers will direct student movement, and maintain order.
66
2600 - STAFF DEVELOPMENT
2610 - SYSTEM-WIDE POLICY COMMITTEE
The Board recognizes the need for continual staff development. The administrative staff shall initiate a planned, continuous program for the personnel. District, as well as individual needs, shall be considered in the plan. The System-Wide Policy Committee shall have the collective responsibility for overseeing and monitoring the teacher, staff development program. 2620 - TRADE-OFF DAYS
Teachers are able to trade professional development time that takes place outside of the school day for district designated staff development days. Trade-off requests must be made on the district trade-off form for professional development and only with administrator approval. Professional development options include but are not limited to, workshops, conferences, seminars, conventions or clinics that are related to a teacher's field, assignment, professional goals or co-curricular assignment. In addition, trade-off time may be granted for district curriculum meetings as approved by the director of instructional services. Curriculum trade off time must be requested on the district trade off form for curriculum meetings. Trade-off time may also be approved for administrator initiated activities outside of the school calendar year. 2621 - PARAMETERS
A.
Travel time shall not apply to the hours accumulated for trade-off.
B.
The trade-off day must be one of the days specified for trade-off in the negotiated contract.
C.
The trade-off day must be taken in the same school calendar year as the professional development activity.
D.
Once the trade-off day has been established, it may only be changed by mutual agreement.
2622 - TIME ALLOTMENTS
A.
Activities FUNDED by the district through district or grant funds shall be at the rate of one hour trade-off for every ONE hour of professional development activity. If a stipend is given for attendance at the workshop, the teacher shall have the choice between the trade-off day or the stipend. If the trade-off day is taken, the teacher will remit the stipend to the district.
B.
Activities NOT FUNDED or sponsored by the district through the district or grant funds:
67
1. 2. 3. 4. 5.
Up to 2 hrs. professional development activity - no trade-off 2 hrs. but less than 4 hrs. professional development activity - .5 trade-off day 4 hrs. but less than 8 hrs. professional development activity - 1 trade-off day 8 hrs. but less than 12 hrs. of professional development activity - 1.5 trade-off days 12 hrs. but less than 16 hrs. of professional development activity - 2 trade-off days
2623 - APPLICATION
A.
A written request for a trade-off day must be submitted to the building administrator.
B.
The request must include (A) a description of the inservice activity suggested as an alternative, (B) the date of the professional development activity, and (C) the trade-off day requested.
C.
The written request is to be dated.
D.
All requests are to be submitted a MINIMUM OF TWO WEEKS prior to the alternative professional development activity to preserve the ability of the teacher to appeal the decision of the building administrator to deny the application.
2624 - APPEAL PROCEDURE
A.
The teacher has a right to appeal the building administrator’s decision denying the professional development alternative providing the application was submitted within the guidelines above.
B.
The appeal committee shall be designated by the superintendent as follows: 1.
SPC administrator outside the school of the teacher submitting the appeal, who shall act as chairperson.
2.
SPC teacher from within the same school as the teacher submitting the appeal.
3.
SPC teacher from outside the school of the teacher submitting the appeal.
C.
The appeal shall be submitted in writing to the building administrator.
D.
The appeal shall be dated.
E.
The decision of the appeal committee shall be final.
68
2625 - CHANGE IN LOCATION
Teachers who are reassigned to another room by the administration either within the same building or to a different building may request a stipend of ten dollars per hour up to a maximum of sixteen hours, or they may request compensation of time off on an hour per hour basis for up to two days. The time off would be taken during the October Convention Days, which are a part of the negotiated calendar. To qualify for either the stipend or time off during the convention days, teachers must complete the work outside the regular contract day. 2630 - WORKSHOPS AND CONFERENCES
The Board recognizes the value of participation and attendance at workshops and conferences. Requests for permission to attend such meetings must be initiated by the employee. These requests are rated by the building administrator for approval or denial. The requests should be submitted on a trip request form. 2640 - REGIONAL AND NATIONAL CONVENTIONS FOR ADMINISTRATORS
The Board recognizes the value of participation and attendance at workshops, conferences and seminars. With approval of the Superintendent, administrators may attend a regional or national convention once every three years. The superintendent may approve additional administrator attendance at regional or national convention events. The superintendent and directors of instruction and finance and business services may attend a national convention each year (policies 1234,1336, & 1490). 2641 - TRAVEL, MEALS, AND LODGING GUIDELINES
A.
Travel To and From The Convention(s)
1. 2.
B.
The most reasonable mode of transportation available should be used. When air travel is the most reasonable mode of transportation, the lowest coach class available for air travel shall be reimbursed. The making of reservations well in advance is recommended so as to assure the lowest possible air fares. Consideration of potential penalties by the airline shall be taken into account when determining the most economical air fare.
Travel While At The Convention(s) 1.
Charges for taxis, car rental, or other modes of public transportation are reimbursable if incurred due to the trip's purpose. Only the rental cost of compact or subcompact models is reimbursable, unless the number of district employees attending requires a vehicle with greater seating capacity.
69
2. C.
Parking and toll fees are reimbursable expenses when incurred due to the trip's purpose.
Reimbursement
1. The maximum amount that will be reimbursed for the national convention is $3,500 per administrator. Reimbursement for meals and lodging will be per the guidelines of the University of Wisconsin System Administration. The reimbursement will be the lower of either the amounts listed in the guide or the actual cost. In addition to reimbursing lodging charges up to and including the amount of the University of Wisconsin System Administration guidelines, the district will reimburse for applicable room taxes. 2. Administrators attending a national convention shall pay for preregistration fees, registration fees, meals, travel expenses and lodging. All expenses will be the responsibility of the individual administrator. Commercial transportation, registration and lodging may be prepaid by the District if the administrator submits an approval request authorizing the prepayment. 3. In order to be reimbursed for approved expenses, the expense form (No ES0705) must be submitted to the business office. Receipts must be attached to the expense form. 2650 - CONFERENCES AND WORKSHOPS FOR ALL DISTRICT TRAVEL
2651 - REIMBURSEMENT
A.
Reimbursement for expenses shall be granted according to the rating given to the trip. All requests for reimbursement shall be on the appropriate form. If the conference/workshop is one day or less, the meal allowance reimbursement is considered by the IRS to be taxable wages.
B.
Personnel attending conferences, clinics, seminars, workshops, etc. authorized by the district shall pay for preregistration fees, registration fees, meals, mileage and lodging. All expenses will be the responsibility of the individual. If reimbursement has been approved, the expense form (No. ES0705) must be submitted to the business office. Itemized receipts must be attached to the expense form. Meals will be reimbursed at actual cost (with an itemized receipt), including tax and tip, excluding alcoholic beverages, up to the following maximum daily amounts as stated in the University of Travel Regulations: http://www.uwsa.edu/fadmin/fppp/fppp3610.htm#claims
70
Breakfast Lunch Dinner Special Daily Maximum
In-State $8.00 $9.00 $17.00 $34.00
Out-of-State $10.00 $10.00 $20.00 $40.00
For conferences that require an overnight stay, the district will reimburse a maximum allowance of the Special Daily Maximum for full days of attendance and 75% of the Special Daily Maximum for days traveling to and from the conference, based upon itemized receipts. This amount will be adjusted by the appropriate amount in the table above if a meal is included in the conference registration fee. Lodging will be reimbursed at actual cost up to the maximums listed below. Applicable taxes on lodging expenses will be paid by the District on all charges up to and including the maximum specified in state travel regulations. Lodging, in-state, per day maximum $89 for one employee in a room, $124 for two employees in a room Adjustments to be made annually in accordance with the Consumer Price Index (Midwest Region, All Urban Consumers, Price Change from May to May) rounded to the nearest whole dollar. Lodging, out-of-state, per day maximum, per employee: Same as the in-state rate (one employee in a room) unless a larger amount is listed for a specific locality in the University of Wisconsin System Administration Lodging Maximums, available on the Internet at: http://www.uwsa.edu/fadmin/fppp/fppp36d.htm
Mileage per mile: C.
IRS mileage rate
If a staff member is requested to attend a convention or workshop by the administration or Board of Education, the District will pre-pay actual costs for registration and lodging.
2660 - DISTRICT SPONSORED PROFESSIONAL DEVELOPMENT COMPENSATION
2661 - COMPENSATION FOR PRESENTATIONS BY DISTRICT TEACHERS
Teachers who present district sponsored professional development offerings during non-contract time will be compensated in the following manner:
For direct instruction time, compensation will be at that teacher’s
71
hourly rate based on the contracted daily rate derived from the current teacher salary schedule. For curriculum development time, compensation will be paid at the current curriculum rate. For organization time, compensation will be paid at the current allied function rate of $10.00 per hour. As part of determining the feasibility of a district sponsored professional development activity, a budget will be submitted to the director of instructional services outlining compensation expenses for presenters. This budget and presentation plan must be approved by the administrative team prior to any preliminary work being completed towards the presentation. 2662 - SUMMER PROFESSIONAL DEVELOPMENT COMPENSATION
Teachers who participate in district sponsored professional development activities during summer months will be reimbursed for work time at the hourly curriculum rate. Participation requests for summer school professional development must be pre-approved by a building administrator. 2670 - AFTER SCHOOL STUDY COMPENSATION Teachers employed by the school district who teach in before and after school intervention programs will be paid at their per diem rate on an hourly basis. Certified teachers who are not district employees and work in the intervention program will be paid at the BA base rate on an hourly basis. Teachers who tutor in the after school study program will be paid at the curriculum rate. 2700 - EMPLOYEE BENEFITS
2710 - HEALTH BENEFITS
2711 - PHYSICAL EXAMINATION
As a condition of employment, the Board requires an initial employment physical examination including a tuberculin test. A chest x-ray shall be given only if there is a valid medical reason (State Statute 118.25 (a)). Freedom from tuberculosis in a communicable form is a condition of employment. In lieu of taking such examination, proof may be submitted of an applicable examination, chest X-ray or tuberculin test complying with this section, performed within the past 90 days. The Board will pay the established rate at Board approved clinics. If the employee has the examination at a clinic of
72
his/her choice, the employee will pay the cost. At the Board's discretion, a physical examination may be requested for reasons other than employment qualification. The Board may also conduct tuberculin screenings of staff members. A copy of the physician's report, on the approved medical form, shall be placed on file in the superintendent's office in accordance with State Statutes. 2712 - GROUP PLAN
The School District of Onalaska offers group health plans that include medical, prescription drug and dental plans. Public law 99-272, known as COBRA requires that the Board provide certain continuance rights to employees and dependents. A.
The Board will provide written notice of a covered employee's termination, reduction in hours, and/or death, to the insurance carrier within 30 days of the qualifying event.
B.
The covered employee will give notice within 30 days to the insurance carrier of a divorce and/or cessation of dependent child eligibility.
C.
Covered employees may elect to continue coverage or have coverage terminated based upon specific COBRA and insurance carrier rules.
D.
The Board's intent is to comply with governing state and federal regulations.
2713 - EMERGENCY CARD
Each year all school personnel will be required to complete an emergency card. This card will provide contact information in the event the employee is ill or injured and will grant permission for emergency medical care. These cards will be on file in the administrative office of each assigned building. 2714 - ACCIDENTS
All school personnel accidents shall be logged. Work-related accidents must be reported to the business office within twenty-four (24) hours of the first business day of occurrence and a written report on a Worker's Compensation Form WKC-12-E must be completed and sent to the business office immediately. Employees reporting to a health care provider must inform the provider that the purpose for the appointment is a work-related accident. Each administrative office has the appropriate forms and preferred health provider information. Please refer to Policy 2740 (Family and Medical Leave Act (FMLA) if time off is due to work-related accident and is more than three (3) days. 2720 - COMMUNICABLE DISEASE BENEFITS
73
In an effort to maintain a safe and healthful school environment, the District will: A.
Provide information to school personnel regarding measures that can be taken to reduce the risk of contracting or transmitting communicable diseases at school.
B.
Enforce policies intended to prevent discrimination toward school personnel who have suspected or diagnosed communicable disease(s).
The District recognizes that an individual's health is personal and private. All information regarding school personnel with suspected or confirmed communicable disease(s) will be monitored in accordance with state and federal law and School Board policies. Confidentiality regarding school personnel records will be observed while simultaneously complying with applicable public health reporting requirements. 2721 - EDUCATION AND PREVENTION
A.
A health station in each school shall be maintained under the supervision of the district nurse(s). First aid kits and supplies appropriate for reducing the risk of transmission of communicable disease will be provided in each building.
B.
Each school shall post the Wisconsin Communicable Disease Chart, provided by the Department of Health and Social Services. Information regarding reportable diseases and the suppression and control of communicable diseases shall be available on request to interested school personnel.
C.
Information regarding suppression and control of communicable diseases will be provided in periodic orientation/inservice.
D.
Universal precautions/standard procedures to prevent the spread of communicable diseases by air, by exchange of body fluids, or by direct contact will be followed by school personnel in the performance of their duties. (See Appendix Q)
E.
Mandatory screening for communicable diseases that are not spread by casual, everyday contact, shall not be a condition for employment or continued employment. School personnel are free to obtain such tests through their own means without risk to their educational programming or employment.
2722 - REPORTING/CONFIDENTIALITY
A.
The district nurse, in consultation with the building administrator, shall serve as the district's liaison with school personnel, physicians and public health officials and the community at large concerning communicable disease issues in the school.
74
B.
Any individual who knows or suspects school personnel of having a communicable disease which may threaten the health of those in direct contact shall report the facts/circumstances to the district nurse(s). The district nurse(s) will confer with the building administrator and/or school personnel as warranted and permitted by the circumstances. The district nurse(s) will report to the La Crosse County public health officials if required by public statutes to do so.
C.
The District will maintain the confidentiality of health information of school personnel, and will not disclose any such information except to the extent required or permitted by law and necessary for the safe operation of the District.
D.
In general, school personnel suspected of or diagnosed with HIV infection will be allowed to work at their present job and will be considered eligible for all rights, privileges, and services provided by law and District policy.
E.
If the district is informed that an employee is infected with HIV, this information will be held with utmost confidentiality. With the infected employee’s permission, individuals who may be informed might include the individual’s physician, a public health official or the district nurse. These individuals, with the employee, may discuss and determine whether there are extenuating circumstances, which suggest a risk of transmission in the school setting.
F.
All medical information and other written documentation pertaining to who is infected with HIV shall be kept by the district nurse(s) in a locked file. Access to this file will be granted only to those individuals who have signed consent of the infected individual.
2723 - IMMUNOSUPPRESSED SCHOOL PERSONNEL
Some school personnel with chronic and/or infectious diseases may be immunosuppressed and may be at risk of suffering severe complications when other communicable diseases are present in the school environment. The affected school personnel are encouraged to consult with the district nurse(s) regarding communicable diseases that may be occurring in the school/building. Upon the recommendation of the district nurse(s), or an employee’s health care provider, school personnel who may be exposed to a significant health risk because of their own immunosuppressed status may be excused from performance of their regular duties by the building administrator/director, upon request of the school personnel, until the risk has abated. During this period, at the discretion of the district, staff so excused may be reassigned to other duties to the extent permitted by School Board policies and/or collective bargaining agreement provisions. 2724 - SCHOOL PERSONNEL EXCLUSION FROM WORK DUE TO COMMUNICABLE DISEASE
75
School personnel may be excluded from work and work-related activities if they are suspected of or diagnosed with a communicable disease that poses a significant health risk to others or that renders them unable to adequately perform their duties. School personnel excluded due to these concerns may appeal their exclusion as established by administration procedures. A.
If there is reasonable cause to believe that a staff member has a communicable disease that poses a significant risk to the health of self or others in school environment, the District reserves the right, in consultation with the district nurse(s) and in accordance with existing School Board policies and/or state statutes, to require a medical examination and a physician's statement indicating whether the staff member is in suitable condition to continue working.
B.
School personnel who are diagnosed as having a communicable disease that poses a significant risk of transmission to others in the school environment or that renders them unable to perform their duties shall be excluded from work. The determination as to whether school personnel who have a communicable disease need to be excluded from work shall be made by the district nurse(s) in consultation with the school personnel's physician(s), and, where appropriate, the district medical advisor, the supervising building administrator/director and/or public health officials.
C.
Prior to making the determination to exclude school personnel, the district nurse(s) shall inform the school personnel of the contemplated action and consider any information the school personnel may choose to offer regarding his/her condition. The district nurse(s) and other participants in the decision-making process shall also consider whether a reasonable accommodation could eliminate the health risk to the school personnel or others and/or permit adequate performance.
D.
When it is determined through these procedures that school personnel must be excluded from work, the district nurse(s) shall inform the building administrator who shall provide written notice of any action to the school personnel.
2725 - APPEAL PROCEDURE
A.
School personnel excluded from work pursuant to this procedure who are subject to a collective bargaining agreement may appeal the determination according to the grievance procedure set forth in the collective bargaining agreement.
B.
School personnel excluded from work pursuant to this procedure who are not subject to a collective bargaining agreement may appeal the determination according to the following procedure:
76
1.
School Personnel who dispute the decision to exclude them from work may appeal the decision by filing a complaint with the superintendent. The complaint must be made in writing, signed by the complainant, and submitted within five (5) consecutive school days of the disputed decision and must contain: a. b. c.
A statement of the facts, A statement of the relief requested, Any necessary medical information.
2.
The superintendent shall confer with the district nurse(s) and meet with the complainant within ten (10) consecutive school days of receipt of the complaint to verify the nature of the complaint and to explain the procedure that will be followed to address the complaint.
3.
A complainant who remains unsatisfied with the superintendent's decision may appeal to the school board. This appeal must be made in writing, signed by the complainant, and submitted to the school board within ten (10) consecutive school days of the superintendent's decision and must state the reasons for disagreement with that decision. The school board will schedule a hearing, upon request, and will render a written decision within thirty (30) consecutive school days of receipt of the appeal or (if hearing is held) at the conclusion of the hearing.
4.
School personnel may be excluded from school throughout the appeal process except as prohibited by law.
2730 - ABSENCES
2731 - NOTIFICATION GUIDELINES
Employees, who find they are unable to be present to discharge their assigned duties, shall notify the building administrator or designee no later than one (1) hour prior to the employee's starting time. Employees who anticipate continued absence shall notify the building administrator or designee before the work day ends, in order to retain if possible, the same substitute for the following day. 2732 - ADMINISTRATIVE ABSENCES
Administrative personnel shall notify the superintendent's office in case of absence. 2733 - PROCEDURE FOR REPORTING ABSENCES
77
The following general procedures will be used when a teacher is absent from job assignment: A.
ABSENCE FROM SCHOOL
All teachers are required to call or log on to the automated calling system when absent from school. This system is available 24 hours a day. Directions to access the system are available in the employee handbook. B.
ABSENCE REQUIRING AN EMERGENCY DAY
1.
AT SCHOOL, THE TEACHER WILL
a. b. c. 2.
Report the situation to building administrator. If leaving immediately, call office secretary for substitute. If a substitute is needed for the next day, call or log on to the automated calling system to record absence.
AWAY FROM SCHOOL, THE TEACHER WILL
a. Call building administrator; if unable to contact, call associate principal; if unable to contact, call superintendent. b. Call or log on to the automated calling system to record absence. c. Report to building administrator immediately upon return. 2740 - FAMILY AND MEDICAL LEAVE ACT (FMLA) BENEFITS (FEDERAL/STATE LAW)
The Family and Medical Leave Act (FMLA) allows eligible employees of a covered employer to take job-protected unpaid leave, or to substitute appropriate paid leave if the employee has earned or accrued it. Under federal law the employer may require the employee to take accrued paid leave. (If FMLA does not apply to an employee leave situation, please see policy 2763). Employees on unpaid leave will not receive holiday pay. The following comparison of federal and state FMLA presumes, in comparing any two provisions, that employer coverage and employee eligibility requirements have been met for both jurisdictions. Where FMLA and WFMLA regulate the same subject, the law that is more favorable to the employee will apply. ISSUES Employees Eligible
FEDERAL Have worked for employer at least 1,250 hours in preceding 12 months and employed for at least 12 months; and employed at worksite by employer with 50
78
WISCONSIN Have worked for employer at least 1,000 hours in preceding 52 weeks and for at least 52 consecutive
Amount of Leave
or more employees within 75 miles of that worksite. 12 weeks during a 12 month period.
weeks.
Leave for birth, adoption, or to care for a sick parent should be shared by spouses working for same employer.
x 6 weeks for birth or
During a 12 month period adoption
x 2 weeks for serious health condition of parent, child or spouse. 2 weeks for employee’s own serious health condition.
Type of Leave
Serious Health
Health Care Provider
Birth, placement of child for adoption or foster care, to provide care for parent, child or spouse with serious health condition, or employee’s own serious health condition.
Means illness, injury, impairment, or physical or mental condition involving incapacity of treatment connected with inpatient care in hospital, hospice, or residential medical-care facility; or, continuing treatment by a health care provider involving: (1) incapacity or absence of more than 3 days from work, school, or other activities; (2) chronic or long term condition incurable or so serious if not treated would result in incapacity of more than 3 days; or (3) prenatal care. Means doctors of medicine or osteopathy authorized to practice medicine or surgery in the State; podiatrists, dentists, clinical psychologist, optometrist, chiropractors (for manual manipulation of spine to correct subluxation demonstrated by Xray), nurse practitioners, and nursesmidwifes, if authorized to practice under State law; or, Christian Science practitioners listed with the First Church of Christ Scientist in Boston, Massachusetts.
79
During a 12 month period
x 6 weeks for birth or adoption
x 2 weeks for serious health condition of parent, child or spouse. x 2 weeks for employee’s own serious health condition. Means a disabling physical or mental illness, injury, impairment or condition involving inpatient care in a hospital, nursing home or hospice, or out-patient care that requires continuing treatment or supervision by a health care provider.
Means a licensed physician, nurse, chiropractor, dentist, podiatrist, physical therapist, optometrist, psychologist, certified occupational therapist, occupational therapist assistant, respiratory care practitioner, acupuncturist, social worker, marriage and family therapist, professional counselor, speech-language pathologist or audiologist, and Christian Science practitioner.
Intermittent Leave
Permitted for serious health condition when medically necessary. Not permitted for birth or adoption unless employer agrees.
Permitted for all family and medical leaves in increments equal to the shortest increment permitted by employer for any other non-emergency leave.
Substitution of Paid Leave
Employee may elect or employer may require accrued paid leave to be substituted in some cases. No limits on substituting paid vacation or personal leave. Employee may not substitute paid sick leave, medical, or family leave for any situation not covered by employer’s leave plan.
Employee may elect to substitute accrued paid or unpaid leave of any other type provided by employer.
For purposes of accounting for leave under the state law, the twelve-month period begins at midnight on January 1 and ends at midnight on December 31 of each year. The twelve-month period used by the District for federal Family and Medical Leave Act purposes will be the calendar year, commencing January 1 and concluding December 31 of any given year. 2741 - APPLICATION FOR LEAVE
In all cases, an employee requesting a leave will be notified in writing and given a Medical Certification Statement, which is to be completed by the applicable health care provider (refer to Policy 2743). 2742 - NOTICE OF LEAVE
An employee intending to take family or medical leave because of an expected birth or placement, or because of a planned medical treatment, should submit an application for leave at least thirty (30) days before the leave is to begin. If leave is to begin within thirty (30) days, an employee should give notice to his or her immediate supervisor and to the district office as soon as the necessity for the leave arises. 2743 - MEDICAL CERTIFICATION OF LEAVE
The “Medical Certification Statement” should be completed by the applicable health care provider for the employee or the employee’s spouse, child or parent. The certification should state the date on which the health condition commenced, the probable duration of the condition, and the appropriate medical facts regarding the condition. If the employee is needed to care for a spouse, child or parent, the certification should so state along with an estimate of the amount of time the employee will be needed. If the employee has a serious health condition, the certification should state that the employee cannot perform the functions of his or her job.
80
2744 - BENEFIT COVERAGE DURING LEAVE
During a period of family or medical leave, an employee will be retained on the district’s health plan under the same conditions that applied before leave commenced. To continue health coverage, the employee must continue to make any contributions that he or she made to the plan before taking leave. Failure of the employee to pay his or her share of the health insurance premium may result in loss of coverage. 2745 - RESTORATION TO EMPLOYMENT
An employee eligible for family or medical leave - with the exception of those employees designated as “highly compensated employees” - will be restored to his or her old position or to a position with equivalent pay, benefits, and other terms and conditions of employment. The district cannot guarantee that an employee will be returned to his or her original job. A determination as to whether a position is an “equivalent position” will be made by the Board. 2746 - RETURN FROM LEAVE
An employee must complete a “Notice of Intention to Return From Leave” (NIRFL0299) before he or she can be returned to active status. If an employee wishes to return to work prior to the expiration of a family or medical leave of absence, notification must be given to the employee’s supervisor at least five (5) working days prior to the employee’s planned return. 2747 - FAILURE TO RETURN FROM LEAVE
The failure of an employee to return to work upon the expiration of a family or medical leave of absence will subject the employee to immediate termination unless an extension is granted. An employee who requests an extension of family leave or medical leave due to the continuation, recurrence or onset of her or his own serious health condition, or of the serious health condition of the employee’s spouse, child, or parent, should submit a request for an extension, in writing, to the Board. This written request should be made as soon as the employee realizes that he or she will not be able to return at the expiration of the leave period. 2750 - CHILD-REARING LEAVE BENEFITS
The child-rearing leave is a district policy, which permits an extended leave beyond the federal/state mandate. 2751 - REQUEST
Upon request, for the purpose of rearing a natural newborn or a newly adopted child, an unpaid child-rearing leave shall be granted in combination with the Family and Medical Leave Act not to exceed 365 days.
81
2752 - INSURANCE COVERAGE
Employees granted an unpaid child-rearing leave shall be responsible for paying the entire cost of their insurance coverage while on leave. 2753 - FAILURE TO RETURN TO WORK
In the event that an employee fails to return to work at the end of the childrearing leave, he or she upon notice shall be declared to have resigned and all employment rights and benefits shall cease. 2760 - MISCELLANEOUS LEAVE BENEFITS
2761 - MILITARY LEAVES
Leaves of absence shall be granted employees who are compelled to enter the armed forces of the United States. Such leaves shall be without pay. Professional staff members will be given one year's credit on the salary schedule for each year of active military service accumulative to a maximum of four years unless there are extenuating circumstances. 2762 - TEACHING ABROAD AND OTHER RELATED LEAVES
Extended leaves of absence may be granted for the purpose of teaching out of the country, accompanying spouse in military duty, and/or other extenuating circumstances approved by the Board. In the event that any employee fails to return to work following a leave of absence, the employee shall be decreed, after notice, to have resigned the position with the district and has thereby, waived any and all rights to compensation and accrued fringe benefits. 2763 - NON-FMLA ILLNESS OR DISABILITY LEAVES
Employees may be granted leaves of absence for personal/family illness or disability for a period of time during which the employee is unable to perform the duties of the assigned position. The employee must still comply with policies 2741, 2742, 2743, and 2746 and must make written request to the Board. The Board may require a physician’s verification for all leaves over three consecutive days in duration. Health/dental, long-term care and life insurance payment is per policy 2773. Whenever possible applicable sick, personal, vacation or incentive days will be used rather than requesting unpaid leave. Employees on unpaid illness or disability leave are not entitled to holiday pay or district-paid benefits. 2764 - STUDY LEAVES
Leaves of absence shall be considered for employees who have completed three (3) years of satisfactory service in the Onalaska School District at the
82
time of application. Requests, in writing, should be made to the Board. The Board will use the following guidelines in making its determination. A.
LENGTH OF LEAVE
The Board will consider leaves not to exceed one year. B.
ENROLLMENT REQUIREMENT
The employee must be enrolled in a four year degree granting institution or employed in an industry in which work experience leads to the requirements for vocational certification. C.
COURSE WORK
The employees must be enrolled in course work in major academic field or a related educational field for which there is a certified position in the district. D.
TIMETABLE FOR APPROVAL
The Board will not approve these leaves before April 15 of each year. E.
LIMIT ON NUMBER OF REQUESTS PER YEAR
No more than three (3) leaves shall be granted in any fiscal year. F.
RETURNING TO WORK
Upon returning to work in the district, a reasonable effort will be made to return personnel to the same position they assumed when they left on leave; however, the Board has the right to assign employees to new positions. 2765 - JURY AND WITNESS DUTY LEAVES
Employees under court order to attend court proceedings as a juror or a witness shall be granted leave with pay. Compensation received from such duty shall be turned over to the school district. 2766 - PUBLIC OFFICIAL'S LEAVES
Members of the staff shall have the right afforded all citizens with respect to holding public office as an elected or appointed public official. The holding of public office shall not interfere with the specific job requirements of the employee's position within the district. The employee shall refrain from exploiting the institutional privileges of his/her position within the district. Specifically, employees shall refrain from using students for campaigning purposes, nor shall they use school facilities, premises and/or
83
supplies/equipment in seeking or holding public office. Employees granted leaves under this policy may not use any other established leave or vacation days to supplant said leave except incentive days when applicable. A.
CAMPAIGNING
The Board may grant an unpaid leave of absence to an employee for the purpose of campaigning for said public office. The leave shall not exceed fifteen (15) school work days. Partial days will not be considered. B.
FULL TIME LEAVES
The Board may grant an unpaid leave of absence to an employee elected or appointed to public office, which requires the employee to be absent from the regular district assignment. The Board shall investigate and determine whether full-time is warranted. The leave shall extend through one term of office. The leave shall be without pay and all other benefits as determined by the Board. Full-time Public Office leaves will not be extended beyond one term of office. The employees will need to return to the district or resign from the elected or appointed position. C.
PART-TIME LEAVES
The superintendent may grant any employee, elected or appointed to public office, an unpaid leave for required periodic absences from the district position. Leaves will be granted for full days only through the one term of public office. Total days during one term shall not exceed the equivalency of two school days per employment month. 2767 - OTHER LEAVES
All other leaves shall be at the discretion of the Board. 2770 - GUIDELINES FOR EXTENDED LEAVE BENEFITS
2771 - UNPAID LEAVES
It is the philosophy of the Board of Education that employees have a primary commitment to the agreed upon workdays. Therefore, requests for unpaid leave time during the school calendar year should only be approved based on highly unusual or a unique major life event. Requests for unpaid leave for vacation purposes will not be granted. A.
Whenever possible all applicable leave, (personal, vacation, floating birthdays, personal business days or incentive days) will be used rather than requesting unpaid leave.
84
B.
Request for unpaid leave are to be made on the Unpaid Leave Form and submitted to the building administrator.
C.
A total of 1-3 days of unpaid leave may be granted to an employee by the building administrator for the purpose of attending family functions, when such attendance would be ordinarily anticipated by his/her immediate family. An example of this would be a son or daughter's wedding or a graduation.
D.
Requests for leave beyond three (3) days in any fiscal year must be submitted to the Board of Education. Unpaid leave beyond three (3) days in a fiscal year will be without district-paid benefits unless the district is reimbursed for the missed days.
E.
A longer unpaid leave may be granted by the Board of Education for an exceptional or unusual situation where the employee may have what some employers call a "chance of a lifetime opportunity". Obviously, this type of occurrence is hard to define, but it should be extremely rare. An example of this type of situation may be where an employee’s spouse is given a trip by his/her employer for personal accomplishments.
F.
Requests for unpaid leave to chaperone or accompany one's child(ren) on a school or other activity related trip may be granted but should not be an annual occurrence.
G.
Requests for unpaid leave for basic vacation purposes will not be granted.
ADMINISTRATIVE PROCEDURES:
Definition or understanding of the term "highly unusual or a unique major life event" is as follows: A graduation of your child(ren) or spouse, a recognized milestone in your personal life such as a 25th, 30th etc. wedding anniversary or special recognition that you or your spouse might achieve. A.
Prior to coming to the building administrator for permission to use 1-3 unpaid days the employee must use any applicable paid time-off available to the employee.
B.
When all applicable leave days have been used, the employee may ask the building administrator for up to three (3) days of unpaid leave. The building administrator will base his/her decision upon the following: 1. 2. 3.
Is this a unique, major life event or a chance of a life time? Is this a critical time of the year? (In schools, the last two weeks of the school year and the three weeks prior to the start of school are critical times for building secretaries) Does the employee work closely with students?
85
4.
C.
Is the employee a year-round employee?
If additional days of unpaid leave are requested, the employee must submit a request to the superintendent who will meet with all building administrators and reach a decision as to whether or not this will be forwarded to the Board with a positive recommendation.
1.
The superintendent must have the request three (3) weeks prior to the requested date(s) for unpaid leave.
2.
The employee requesting the unpaid leave from the Board will be notified by the superintendent of the administrators' decision. In reaching the decision, the administrators will use the definitions and criteria as stated in letter B listed above.
D.
If not approved, the employee will be notified in writing the reason for denial.
E.
The employee may request the leave be forwarded to the Board even though it will not receive administrative endorsement.
F.
The employee may withdraw the request for unpaid leave.
G.
This policy does not apply to inclement weather. (See Policy 4175)
2772 - EXTENSION OF MEDICAL LEAVES
An employee choosing to extend a medical leave of absence beyond the recommendation of the physician should make the request to the superintendent, in writing. The requests will be handled on an individual basis by the Board and are limited to one (1) year in duration. This leave will be without compensation and district-paid benefits. 2773 -INSURANCE COVERAGE WHILE ON LEAVES
While an employee is on Board approved unpaid leave of absence, membership in the group insurance plan (health, dental, long term care, life, as applicable) may be continued by the employee by making payment to the insurance company for the total premium and pursuant to continuation rights as established by COBRA, insurance policies, and/or applicable state law. 2774 - INSURANCE COVERAGE FOR RESIGNEE
Covered employees who are terminated or have reduced hours, shall have continuation rights as established by COBRA, insurance policies, and/or applicable state law. 2775 - WORKER'S COMPENSATION
86
A.
Personnel of the school district are protected by worker's compensation and the employer's liability insurance.
B.
If any personnel are injured while on school business, the injury shall be reported within twenty-four (24) hours of the first business day of the occurrence to the business office and the written report on Worker Compensation form WKC-12-E is to be completed and sent to the business office immediately thereafter.
C.
Personnel employed through individual or master contract, who are injured while performing their duties for the School District of Onalaska and who are entitled to worker's compensation, shall receive their regular pay rate for the remainder of the fiscal year in which their qualified injury occurred plus one additional fiscal year if they remain unable to work and are disabled due to the job-related injury.
2780 - TAX SHELTERED ANNUITIES AND DEFERRED COMPENSATION PROGRAM
2781 - TAX SHELTERED ANNUITY (TSA) BENEFITS
The Board shall allow appropriate pay deductions for all employees electing 403(b) tax sheltered annuity programs within the Board guidelines. CONTRIBUTION TYPES
The following types of contributions can be made to employee’s 403(b) accounts: A.
Elective deferrals – Contributions made using the District approved salary reduction agreement. Money is withheld pre-tax from employee’s paycheck to be contributed directly into a 403(b) account;
B.
Nonelective contributions – Employer contributions made under contractual obligations;
C.
After-tax contributions – Contributions made using the District approved salary reduction agreement. Money is withheld after-tax from employee’s paycheck to be contributed directly into a Roth 403(b) account; or
D.
A combination of any of contribution types listed above.
CONDITIONS
Deductions, as described above, shall be made upon receipt of: A.
School District of Onalaska approved salary reduction agreement, signed and dated,
87
B.
Verification that the employee has established a 403(b) Tax Sheltered Annuity (pre-tax) or Roth 403(b) (after-tax) account with the District’s 403(b) Service Provider,
C.
A Contribution Limit Calculation from the tax sheltered annuity company or a qualified professional, if the employee is electing a “catch-up” provision, documenting compliance with Internal Revenue Service code, sections 402(g), 403(b), and 415(g) and,
D.
Verification of the company's tax sheltered annuity program compliance with Internal Revenue Service regulations.
CONTRIBUTIONS, EXCHANGES AND TRANSFERS
Effective January 1, 2009 new contributions, exchanges and transfers are made in accordance with the School District of Onalaska 403(b) Plan Document and Adoption Agreement. CHANGING CONTRIBUTION AMOUNTS
The contribution amount may be modified up to twelve (12) times per year. The approved Salary Reduction Agreement must be received by the 15th of the month before the month the change is to be effective. The tax sheltered annuity contribution can be cancelled with eight (8) business days notice prior to payroll dates and by June 15 for July and August teacher payrolls. DISCLAIMER
The District assumes no liability for any employee’s election to participate in the 403(b) plan, choice of vendor(s), investment performance, or tax consequences resulting from participation in the 403(b) plan. The District does not provide tax, legal or investment advice and recommends that employees seek advice from professionals who specialize in these areas. 2782 - WISCONSIN DEFERRED COMPENSATION PROGRAM (WDC) BENEFITS
The Board has adopted a resolution for inclusion under the State of Wisconsin Deferred Compensation Program (WDC), administered by the Department of Employee Trust Funds, regulated by Section 457 of the Internal Revenue Code. The Board shall allow appropriate pay deductions for all eligible employees electing deferred compensation in this program within the Board guidelines. Such deductions shall be made upon receipt of: A.
A School District of Onalaska 457 Plan Salary Reduction Agreement, signed and dated,
88
B.
Verification that the employee has established a 457 Deferred Compensation account with the WDC by completing a Participation Agreement and,
C.
A Contribution Limit Calculation from the State of Wisconsin Deferred Compensation Program or a qualified professional, if the employee is electing a “catch-up” provision, documenting compliance with Internal Revenue Service code, sections 457.
NEW EMPLOYEES
New employees to the School District of Onalaska who have previously had a deferred compensation deduction with the Wisconsin Deferred Compensation Program (WDC) will be provided payroll deductions for continuance, in accordance with the above procedure. CHANGING CONTRIBUTION AMOUNTS
The contribution amount may be modified up to twelve (12) times per year. The approved Salary Reduction Agreement must be received by the 15th of the month before the month the change is to be effective. The tax sheltered annuity contribution can be cancelled with eight (8) business days notice prior to payroll dates and by June 15 for July and August teacher payrolls. An application for change consists of the following: A.
A School District of Onalaska WDC-457 Salary Reduction Agreement, signed and dated and
B.
A Maximum Allowance Calculation from the State of Wisconsin Deferred Compensation Program or a qualified professional, if the employee is electing a “catch-up” provision, documenting compliance with Internal Revenue Service code, sections 457.
2790 - SALARY AND WAGE BENEFITS
2791 - PAYROLL DEDUCTION
The Board will make the payroll deductions for the following authorized items if requested by the employee: A. B. C. D. E. F.
Association Dues (“fair share” will be deducted regardless) Marine Credit Union Dental Insurance Dependent Care FSA Health Insurance Short-Term Disability
G.
Health Care FSA
H. I. J.
403(b) and 457 plans United Way Sunshine Funds
89
K. L.
Onalaska Foundation for Educational Excellence, Inc. Long Term Care Insurance
2792 - EXTRA DUTY PAY
Employees who take an extra class period for a teacher, work noon hours in the lunchroom, chaperone activities, work at co-curricular events, and other such duties for which they receive compensation must submit the proper pay request form to their supervisor in order to receive money due to them. The pay request form should be submitted as soon as reasonably possible after the completion of the event(s). Employees are not to wait until the end of the season, semester, or school year to turn in their pay request form. 2800 - EMPLOYEE CONDUCT
2810 - ACCESS TO PERSONNEL FILES
Employees may review their file upon sending a request to the superintendent or designee. Recommendations and credentials from other districts or college/university placement agencies are not open for review unless the employee has designated that the credential file from the placement office is an open file. The credential file must indicate this fact. The files may not be removed from the district office. The employee is entitled to include any statement or report of his/her choosing in the file. Such statements or reports should be signed and dated by both the employee and the superintendent. 2820 - EMPLOYEE ETHICS
2821 - SOLICITATION GUIDELINES
District employees shall not solicit or act as agents, accept commissions, royalties, or other rewards for books or other school materials which they may recommend for selection or purchase nor will employees solicit or collect money from pupils without the expressed approval of the building administrator or superintendent. A.
GIFTS Employees in the performance of district duties shall not accept gifts of substantial value from salespeople.
B.
DONATIONS Employees shall not be permitted to solicit memberships or donations within the staff except as approved by the administration. Donations must be entirely voluntary without any pressure.
C.
PROMOTIONAL DRIVES
90
The use of pupils, employees, buildings or equipment, shall not be permitted for the promotion of financial drives or for other promotional purposes, unless it be for the school. D.
QUOTAS No fund collection campaign involving the solicitation of money from pupils or employees will be made by or for any organization on district property without the express approval of the supervising building administrator and superintendent. In no case will quotas be set for pupils or teachers.
2822 - REMUNERATION GUIDELINES
In no event shall any teacher receive private remuneration for performing known duties and responsibilities within the hours of employment for which employee receives compensation from the School District of Onalaska. 2823 - SPEAKING ENGAGEMENT GUIDELINES
Employees will be allowed to speak at functions outside the school district. Topics should pertain to work assignment, or related topics. A.
PERMISSION Written requests for permission to speak will be submitted to building administrators and superintendent for approval. Requests will contain the following:
B.
1.
A copy of written request by sponsoring organization for individual to speak.
2.
Listing of dates of presentation and actual contract dates presentation will be given.
3.
A brief summary of how this presentation is directly or indirectly related to work assignment.
APPROVAL Upon approval by building administrator and superintendent, the teacher making the request will plan accordingly.
C.
BOARD PRESENTATION At the completion of the out-of-district speaking engagement, the individual will present a brief reaction to the speaking engagement to the Board of Education.
D.
TIME CONSTRAINTS
91
In granting requests, the following time constraints will apply.
E.
1.
Building administrator/superintendent may approve up to four cumulative days per academic year.
2.
Any requests that go beyond four cumulative days per academic year will require Board of Education approval.
HONORARIUM: Staff members requested to speak will keep all honorariums. 1.
Type I - Requests in this classification represents an invitation to speak on topics directly related to, or in part of, your work assignment. District will pay all sub costs, staff member will receive salary for days gone.
2.
Type II - Requests in this classification represents an invitation to speak on topics related to field of education, but not directly part of work assignment. Staff member will receive salary for days missed, but staff member will reimburse district for sub.
3.
Type III - Request in this classification represents an invitation to speak on topics not related to work assignment but represents an area in which the individual requested to speak is recognized as a person knowledgeable in this area. Staff will have loss of daily salary for time gone.
2824 - CARE OF EQUIPMENT AND MATERIALS
All employees shall be responsible for the proper care of all books, apparatus, supplies, and equipment used by them in their instructional program. 2825 - EXPECTATIONS FOR STAFF-STUDENT RELATIONSHIP
Staff members are expected to conduct themselves as professionals and adults in all dealings with students. In this context, staff members will do everything possible to sustain positive student relationships. The use of sarcasm, ridicule, insults, profanity, belittling statements or sustained yelling will not be tolerated in the school environment. 2830 - EMPLOYEE WELLNESS
The Board of Education as an employer is concerned for the health, safety and general welfare of its employees. It recognizes that to be most productive, employees need to be both physically and mentally healthy. To implement this philosophy, the Board of Education supports an Employee Wellness Program and directs the administration to develop a program that encourages fitness, nutrition,
92
stress management, health risk assessment, preventative care, and making informed lifestyle choices. 2840 - EMPLOYEE ASSISTANCE
It is the goal of the school district to assist all employees to maintain and improve their physical, social, and emotional well-being. Sometimes it may be necessary to seek support through outside resources and/or consultation with pupil services personnel. According to policy and state statute, all conversations will remain confidential. To assist in this effort, Great Rivers 2-1-1, formerly First Call For Help, provides free, confidential community information, referrals and crisis line services 24 hours a day. They are available by dialing 211, or 800-632-8255, or online at www.greatrivers211.org
2850 - TOBACCO PRODUCTS
2851 - USE OF TOBACCO PRODUCTS PROHIBITED
Because of the extreme health risk to students and adults, along with compliance of Wisconsin State Statute 120.12 (19), the Onalaska Board of Education prohibits the use of all tobacco products on the premises of all district owned property, as well as in all district-owned vehicles and in all contracted vehicles while on school business. This applies to all students, district employees and the general public. 2852 - ENFORCEMENT GUIDELINES FOR EMPLOYEES
ENFORCEMENT: Violators of this policy and Wisconsin State Statutes 120.12(19) (Prohibition of Tobacco) and 101.123 (Clean Air Act) will be handled as follows:
A.
1st Offense - Verbal reprimand
B.
2nd Offense - Written reprimand
C.
3rd Offense - Written reprimand forwarded to the superintendent for Board action (Persistent violation of this policy could result in dismissal proceedings)
D.
Employee Assistance Program After each violation, it will be recommended that the employee seek help through the Employee Assistance Program.
2853 - ENFORCEMENT GUIDELINES FOR GENERAL PUBLIC
A.
1st Offense - Verbal reprimand
B.
2nd Offense - Asked to leave the premises
93
C.
3rd Offense - Could be charged with Disorderly Conduct.
2860 - ALCOHOL AND/OR OTHER CONTROLLED SUBSTANCES
2861 - GENERAL GUIDELINES
Employees have the right to work in an environment that is free from the non-medical use of alcohol and controlled substances. These substances interfere with the learning environment of students and the performance of students and employees. 2862 - PROHIBITED ACTIONS
The following actions are prohibited by employees in or on school property, in any district-owned or contracted vehicle or at school sponsored activities: A.
The use, possession, dispensing, distribution, manufacture, transfer, sale or possession with intent to sell controlled substances, alcohol or drug paraphernalia (as defined by local, state, and federal statutes); and
B.
Being under the influence of alcohol or controlled substances.
C.
Anyone violating this policy shall be referred to law enforcement officials and, if applicable, disciplined in accordance with established Board policies or provisions of current employee agreements.
2863 - STANDARDS OF CONDUCT
Employees will be informed of the established standards of conduct and possible sanctions related to the use and abuse of alcohol and controlled substances. Failure to abide by this policy will result in disciplinary action up to and including termination of employment. Such disciplinary action shall be done in accordance with state law, established procedures and provisions of the current employee agreements. Violation of this policy may also result in referral to law enforcement officials for prosecution under specific local, state, or federal laws. 2864 - EMPLOYEE ASSISTANCE
The district shall assist staff to be aware of procedures that exist to deal with the problems associated directly or indirectly with controlled substance and alcohol use and abuse. The district will participate in programs, including employee assistance programs, which focus on prevention of drug and alcohol use and abuse and provide intervention and support for those employees affected, directly or indirectly, by controlled substance or alcohol problems. These programs should be part of a network of community services and be provided through both school and community efforts. 2870 - VIOLENT BEHAVIOR
94
Violent behavior in any form will not be tolerated by anyone on school premises, school buses or at any school-sponsored activity. (Appendix Y) For policy purposes, "violent behavior" includes, but is not limited to: A.
Aggressive behavior, which subjects a person to unwanted physical contact (e.g. striking, shoving, kicking)
B.
Behavior, which causes fear, physical or psychological discomfort (e.g. physical conduct, verbal or nonverbal threats or gestures).
C.
Anyone violating this policy may be referred to law enforcement officials and, if applicable, disciplined in accordance with established Board policies or provisions of current employee agreements.
2880 - RESTRAINT OF STUDENTS
1993 Wisconsin Act 334 amended the corporal punishment statute to allow any official, employee or agent of the school board to use reasonable and necessary force. 2881 - THREAT OF PHYSICAL INJURY
Reasonable and necessary force may be used to quell a disturbance or prevent an act that threatens physical injury to any person. 2882 - DANGEROUS WEAPON
Reasonable and necessary force may be used to obtain possession of a weapon or other dangerous object within a student's control. 2883 - SELF-DEFENSE
Reasonable and necessary force may be used for the purpose of selfdefense or the defense of others. 2884 - PROTECTION OF PROPERTY
Reasonable and necessary force may be used for the protection of property. 2885 - REMOVE DISRUPTIVE STUDENT
Reasonable and necessary force may be used to remove a disruptive student from a school premises or motor vehicle or from school-sponsored activities. 2886 - INFLICTING HARM ON SELF OR OTHERS
Reasonable and necessary force may be used to prevent a student from inflicting harm on him/herself.
95
2887 - SAFETY OF OTHERS
Reasonable and necessary force may be used to protect the safety of others. 2888 - REASONABLE PHYSICAL CONTACT ALLOWED
The policy allows any official, employee or agent of the school board to use incidental, minor or reasonable physical contact designed to maintain order and control. 2890 - DISCIPLINE PROCEDURE FOR NON-UNION PERSONNEL
Occasionally, the conduct and/or job performance of any employee may be questioned for acts of impropriety including, but not limited to, failure to follow established procedures and/or assigned duties. The following process will be used, with the goal of resolving the problem as soon as possible. 2891 - STEP 1
The building administrator and/or supervisor shall hold a conference with the employee regarding the action in question. If the incident has merit, the administrator will make a written statement specifying the step, outlining the problem, indicating the expected correction to be made by the employee, and setting a time period to achieve the correction. The administration will present a signed copy of the statement to the employee. 2892 - STEP 2
If still unresolved, the parties involved shall forward the investigation to the superintendent who shall investigate the alleged incident and resolve the problem, if possible. If the incident has merit, the superintendent will make a written statement specifying the step, outlining the problem, indicating the expected correction to be made by the employee, and setting a time period to achieve the correction. The superintendent will present a signed copy of the statement to the employee. 2893 - STEP 3
If still unresolved, the superintendent shall forward the investigation to the Board of Education. A.
The Board will conduct a hearing to determine appropriate action. The parties shall be notified, in writing, of the hearing date which shall be set not less than five (5) working days nor more than fifteen (15) days after the investigation has been forwarded.
B.
At the hearing the parties involved and the Board may be represented by counsel and may present evidence and call, examine, and cross examine witnesses. Such witnesses shall be sworn in by the person conducting the hearing. The hearing may be conducted by either the
96
Board or their designee. Notes and/or recordings of the hearing shall be taken. C.
The decision of the Board shall be given to the party(s), in writing, within ten (10) days after the hearing.
2900 - MISCELLANEOUS EMPLOYEE POLICIES
2910 - SUPERVISION OF STUDENT TEACHERS
The Board recognizes that in the process of training teachers, colleges and universities require pre-service experience for their students. The Board recognizes that the training of teachers requires a partnership whereby a member of the public schools' teaching profession provides a setting for pre-service student teaching in cooperation with a university/college education department. The following conditions shall be adhered to upon the acceptance of student teacher placement within the district. 2911 - WRITTEN PERMISSION
Building administrator shall give written permission to the university placement personnel. The student teacher placement director shall contact and coordinate all assignments with the building administrators before any contact is made with the teaching staff and the student teacher. This procedure must take place prior to the beginning of each semester. 2912 - PLACEMENT
Student teachers shall not be placed with a probationary teacher and/or teacher who will be on leave within the student teaching experience. Exceptions may be granted by the building administrator if the probationary teacher has had prior teaching experience. 2913 - MAXIMUM TIME LIMITS
The maximum time a district staff teacher shall be assigned a student teacher during a school year shall be 18 weeks. 2914 - LIMIT ON NUMBER OF STUDENT TEACHERS
Building administrator may limit the number of student teachers assigned to the building, department, section and/or unit. 2915 - ASSIGNMENTS
A.
At the high school and middle school, district supervising teachers are not to exclusively assign a student teacher to any section for the entire student teaching experience but are required to rotate them throughout the entire teaching assignments.
97
B.
At the K-5 level, independent teaching of all classes shall not exceed two weeks.
2920 - EMPLOYEE RETIREMENT
Employees planning to retire following the completion of any work year shall inform the Board, in writing, regarding the specific date of retirement as early as possible during the year. Teachers and other employees covered by a negotiated contract should consult their contract for other provisions and requirements regarding retirement. 2930 - EMPLOYEE RECOGNITION
The Board recognizes that long dedicated service to the school district deserves recognition. Therefore, when an employee reaches retirement, the Board will plan an appropriate recognition, if given sufficient time prior to actual retirement. 2940 - USE OF PERSONAL VEHICLES
Employees who travel between schools or outside the district, at the direction of the administration, and use their personal vehicle, shall use seatbelts in accordance with Wis. Stat. 347.48(2m) and shall be paid mileage reimbursement according to the negotiated agreements. Teachers and other personnel, who travel between schools with the exception of maintenance personnel, shall be reimbursed per mile according to the following mileage: MILES High School to Irving Pertzsch .7 High School to Eagle Bluff 2.7 High School to Northern Hill 1.8 High School to Middle School 1.3 Middle School to Irving Pertzsch .9 Middle School to Eagle Bluff 2.3 Middle School to Northern Hills .6 Irving Pertzsch to Northern Hills 1.0 Irving Pertzsch to Eagle Bluff 1.9 Northern Hills to Eagle Bluff 2.9 2950 - COACHING/ADVISING
Members of the teaching staff shall be employed to fill co-curricular assignments. If teachers are not available, vacancies will be filled by other available personnel. Administrators may chaperone or be employed for miscellaneous duties. In the event no member of the OEA teacher bargaining unit requests to fill a vacant co-curricular position, administrators may apply for said position. The superintendent will accept or reject recommendation of the activities director and make a recommendation to the Board for action.
98
2960 - INFORMATION RESOURCES POLICY
General Policy - The School District of Onalaska provides employees with access to and use of a variety of information technology resources. These resources are provided to employees in an effort to allow them to be more efficient, creative, productive and have information that is necessary for them to carry out their responsibilities as a district employee. Employees are expected and required to use these information technology resources in a manner consistent with their positions and work responsibilities with the district. Inappropriate use of the district’s technology resources may result in discipline according to the employee’s negotiated agreement and/or Board Policy.
A.
Definitions
1.
Employee - all regular full time, regular part time, limited term employees, seasonal employees, temporary employees and employees from other agencies working within the district who have been granted access and use of the district’s information technology resources. Volunteers and pre-service staff are expected to follow the same guidelines as district employees.
2.
Information Technology Resources - For the purpose of this policy, the district will define information technology resources as any equipment, hardware or software that is assigned and available for employees to use in the course of their employment or their affiliation with the district. These resources include, but are not limited to, fax machines, printers, software applications, Internet access, voice mail, e-mail, desk/lap top computers, scanners, multi media equipment, computer terminals, telephones, copy machines and data networks.
B.
Software Use - Only work-related software is to be used on district computers. No personal software, even if bought by an individual specifically for classroom/office computer use, may be installed and used without prior authorization from the building administrator and the Data Service Department. This applies to, but is not limited to, games, screen savers, utilities and communication software.
C.
Copying and Duplication of Software - The copying and duplication of software for any reason is expressly prohibited. Any software in use on any district computer must be a legally licensed copy. The only exceptions to the above policy are demo software, shareware and freeware. Software such as these must be checked for viruses by the employee before being used.
D.
Copyright - District employees are expected to comply with all copyright laws.
E.
Internet Use - Internet access is provided to authorized district employees. Employees are encouraged to use the Internet and the resources found therein for research and instruction for official district responsibilities.
99
F.
Monitoring/Auditing Internet Use -The network software and hardware possessed by the district have the capability to monitor Internet activity by users. The network will be configured to prevent employees from visiting sites that are inappropriate and unlikely to be helpful in conducting district business. The district reserves the right to perform random audits of all Internet activity with the intent of insuring that such activity conforms to district guidelines.
Under no circumstances shall an employee, unless directly related to work, or unless requested by a building administrator, visit or make repeated attempts to visit, any Internet site that is educationally inappropriate. These sites include, but are not limited to: 1. 2. 3. G.
Pornographic sites Sites with nudity Sites that deal with illegal activity
Electronic mail (E-mail) - The e-mail system is the property of the district and is provided to employees to assist them in conducting district business. Email of a personal nature should not be used during the student contact time (if a teacher) or work related times (if a classified employee).
All messages composed, sent or received on the e-mail system are and remain the property of the district. The district reserves the right to monitor the e-mail system in order to ensure that it is being used for approved purposes only and to ensure that district policies are being followed. All email and associated file attachments are archived by the district for a period of time in accordance with Board policy 1152. Employees do not have a personal privacy right to any material created, stored or sent from the district e-mail system. E-mail is not secure.
H.
Prohibited E-mail Activities - Employees are prohibited from sending e-mail or otherwise using the e-mail system in connection with any of, but not limited to, the following activities:
1. 2. 3. 4. 5. 6. 7. 8.
Engaging in personal business or entertainment outside of approved times. Engaging in illegal, fraudulent or malicious activities. Sending or storing offensive, discriminatory, disruptive, obscene or defamatory material. Annoying or harassing other individuals. Using another individual’s account or identity without explicit authorization. Attempting to test, circumvents or defeats security/auditing systems without prior authorization. Accessing/retrieving or reading e-mail messages sent to other individuals without prior authorization. Permitting unauthorized individuals to access the district’s e-mail system.
100
9. 10. I.
Sending out mass e-mail messages with the intent of disrupting the email system. Sending non-work related attachments.
Other Information Technology Resource Use - Information technology resources are the property of the district and are provided to employees to conduct their day-to-day operations. The use of such resources for personal use of any kind is not permitted without authorization of the building administrator. Examples of unacceptable use include, but are not limited to:
1. 2. 3. 4. 5. 6. 7. 8.
Unauthorized uses. Illegal purposes. Transmitting threatening, abusive, obscene, lewd, profane or harassing material, or material which may suggest any lewd or lascivious act. Intentionally preventing or attempting to prevent disclosure or your identity with the intent to frighten, intimidate, threaten, abuse or harass any other person. Transmitting or distributing material that is confidential to the district. Disrupting network services, such as distributing computer viruses. Intercepting or altering the network. Reproduction and/or distribution of copyrighted materials without appropriate authorization.
J.
Remote Access - Employees who wish to either take work home or have a need to work from home may access their stored resources by accessing them via a VPN connection with approval of the building administrator. The user will be given a username and password to access their district-stored resources.
K.
Passwords - Users who have the need to access the district wide network will be required to have a password. The password will be agreed upon by the Data Services Department.
L.
Security - The following security guidelines have been set up for all authorized information technology resources users:
1. 2.
3. M.
Users may not seek to gain unauthorized access to information resources. Users are responsible for properly safeguarding any administrative data and are held accountable for any activity that occurs under their login name and password. Any unauthorized activity on an account must be reported to the employee’s supervisor immediately. Users may not obtain copies of files or modify files of others.
Confidential Information - Standard procedures for protecting confidential information shall be followed. If the document is sensitive in nature, it should be copied to a different media, secured and then deleted from the computer system.
101
N.
Intellectual Property - It is the policy of the Board to encourage creativity. Should an employee develop written documents, computer software, or other teaching equipment/materials that may be published and/or produced for public sale during both contracted and non-contracted time periods, the Board agrees to waive its rights under the copyright law relative to the property, provided that such employee makes available to the School District copies of the property at no cost. This policy does not apply when an employee develops the intellectual property while working on the project exclusively during Board contracted time periods. Under these conditions, the property developed would become the property of the Board.
Should an employee of the Board intend to develop intellectual property in the manner set forth in the policy, the employee or employee union representative should first contact the Superintendent. On behalf of the Board, the superintendent will have the authority to negotiate an agreement with the employee that is in the spirit of the policy. If an agreement is not reached, the employee and/or the union representative may appeal to the Board for further consideration of the matter. O.
A staff member may request a personal laptop computer be allowed access to the district network. Request forms will be provided at the main office of each building. With approval of the building administrator, the Data Services Department will check the laptop to insure that all of the latest security patches are installed, the anti-virus is up-to-date, and the computer is free of malware and spyware. When that process is complete, the user’s laptop will be allowed access the district network for a period of one calendar year. The district assumes no responsibility for the repair or replacement of employeeowned computers. District software will not be installed on personal laptops except by the Data Services Department
P.
Audit - Any computer that belongs to the district or personal computers approved for district use may be subject to auditing for content and activity by the Data Systems Director under the direction of a school district administrator. Random audits will be conducted on a routine basis and by special request of the superintendent. Additional reasons for audits include, but are not limited to:
1. 2. 3. Q.
Detecting the presence of unauthorized, personal or illegal software. A summary of the contents of the hard drive. Content of e-mail found in the inbox, sent mail, deleted mail or other mail folders.
Errors and Omissions - This policy is designed to enable employees to maximize use of the resources available to them. The district believes the knowing of bounds of activity protects both the individual employee and the district from potential disciplinary or liability issues.
While this policy is not all encompassing, the district believes that each employee would apply personal standards of professional, moral and ethical conduct when using information system resources. This does not mean that
102
any activity/item/event not mentioned in this document, is a condoned act. Any items not mentioned in this policy that relate to inappropriate behavior or actions with respect to the district information technology resources will be addressed on a case-by-case basis. 2970 - EMPLOYEE CONCERNS
The Board shall deal with all school employees through the superintendent. However, any employee, after exhausting all remedies in Board Policy and employee contract, has the right to appear before the Board after submitting a written notice outlining the reasons for the request to the Board through the building administrator and superintendent. 2980 - HIPAA PRIVACY POLICY
Definition of HIPAA
HIPAA is the Health Insurance Portability and Accountability Act of 1996. This legislation was designed, in part, to help improve the administrative efficiency of the health care system. It also covers the privacy and security of protected health information. Health information needed to carry out an employer’s obligation under other laws is not protected, not subject to HIPAA privacy standards, and not covered in this policy. Such employer obligations include Family Medical Leave Act, Worker Compensation, Americans with Disabilities Act, disability, sick leave, fitness-for-duty, and pre-employment physicals. Privacy Officer The District’s Director of Finance and Business Servicse will serve as the HIPAA Privacy Officer. The Privacy Officer will receive complaints and ensure internal compliance with employees’ protected health information. Privacy Team The privacy team will consist of the District’s Privacy Officer, Payroll & Benefit Manager, and Payroll Specialist. Authorizing Use and Disclosure of Protected Health Information An employee’s protected health information will not be disclosed to anyone for any purpose except as required by law, unless the employee has given written authorization. Such written authorization may be revoked by the employee at any time. The employee may appoint a representative to act on his/her behalf. Information will only be disclosed to the formally appointed representative designated by the employee. A written designation must be provided to the Privacy Officer or designated Business Associate.
103
Employee’s Rights and Obligations
The employee has the following rights regarding protected health information: x
The right to request restrictions on certain uses and disclosures of protected health information. The employer is not required to agree to a requested restriction, however.
x
The right to receive confidential communications of protected health information, as applicable.
x
The right to inspect and copy protected health information, as provided in the Privacy Regulation.
x
The right to amend protected health information, as provided in the Privacy Regulation.
x
The right to receive an accounting of disclosures of protected health information.
x
The right to obtain a paper copy of the “Notice of Privacy Practices” upon request, even if the employee agreed to receive this Notice electronically.
Employer’s Obligations
x
The employer is required by law to maintain the privacy of protected health information and to provide the employee with notice of its legal duties and privacy practices with respect to protected health information.
x
The employer is required to abide by the terms of this policy and the “Notice of Privacy Practices.”
x
The employer reserves the right to change the terms of this policy and the “Notice of Privacy Practices.” The new provisions will be effective for all protected health information that it maintains.
x
The employer will provide the employee with a revised “Notice of Privacy Practices” upon request.
Complaints
The employee may complain to the employer and to the Secretary of the Department of Health and Human Services (HHS), without fear of retaliation by the organization, if the employee believes his/her rights have been violated. The employee may file a complaint with the Privacy Officer of the employer or submit a written complaint to HHS. The employer’s contact person for matters related to complaints is the Privacy Officer.
104
3000 STUDENT POLICIES Cross Reference
3100 - ADMISSIONS 3101 - Admission Requirements 3102 - Residents 3103 - NonResidents 3104 - Entrance To School 3105 - Early Entrance to PreKindergarten, Kindergarten, and First Grade 3106 - Delayed Placement for Five-Year-Olds 3107 - Admission to Grade One for Children Who Did Not Attend Kindergarten 3110 - Public School Open Enrollment Policy 3111 - Non Resident Open Enrollment Guidelines 3112 - Preferences 3113 - Selection Procedures 3114 - Class Size Restrictions for Open Enrollment 3115 - Transportation 3117 - Resident Open Enrollment Guidelines 3118 - Procedures for Handling Public School Open Enrollment Applications 3119 - Procedures for Handling Public School Open Enrollment Exceptions 3120 - Change in Residence Outside the District 3121 - During First Semester of Year 3122 - After Achieving Senior Status 3130 - Student International Exchange Programs 3131 - Host Families Within School District 3132 - Exchange Organizations 3133 - Documentation Required for Exchange Consideration 3200 - ADMISSION/PLACEMENT PROCEDURES 3210 - Initial Grade Placement 3211 - Grade Level Assignment 3212 - Five-Year-Old Kindergarten Attendance and First Grade Admission 3213 - Children at Risk (Appendix U) 3214 - Classroom Placement Procedures 3215 - Classroom Placement Procedures for Kindergarten 3220 - Home-Based Private Education Program (Home Schooling) 3221 - Records (Policy 3360) 3222 - K-8 Placement 3223 - 9-12 Placement 3224 - Accommodation of Home-Based Educational Program Students
105
3225 - Awards/Scholarship Qualification 3226 - Achievement Testing Cross Reference
3300 - ATTENDANCE 3310 - Parameters of Attendance 3311 - Instructional Days During School Year 3312 - Daily Time Schedule 3313 - Compulsory Attendance 3320 - Attendance Boundaries 3321 - Northern Hills Elementary, Irving Pertzsch Elementary and Eagle Bluff Elementary 3322 - Middle School and High School 3330 - Daily Attendance 3331 - Enforcement 3332 - Truancy Definition (Appendix T) 3333 - Exemptions 3340 - Absences 3341 - Permitted Reasons 3342 - Calculation of Half Day 3343 - Examinations and Grades 3344 - Reporting Procedures 3350 - Definition of Full-Time Student 3400 - STUDENT CONDUCT 3401 - Code of Conduct 3410 - Student Handbooks (Appendix A) 3415 - Violent Behavior (Policy 2870 & Appendix Y) 3420 - Dangerous Weapons 3421 - Definition 3422 - Violation Penalties 3423 - Exceptions to Policies 3430 - In-School Suspension 3440 - Bus Conduct (Appendix B & F) 3450 - School Activities Conduct 3460 - Student Assistance (Appendix I) 3461 - Suicide Prevention (Appendix R) 3470 - Student Representation on Board of Education 3471 - Guidelines 3480 - Protective Services 3481 - Referral of Students 3482 - Parent Notification 3483 - Interviewing Students (Appendix E) 3484 - Children's Code Investigations 3490 - Alcohol and Other Controlled Substances
106
Cross Reference
3491 - Prohibited Actions 3492 - Parent Notification 3493 - Educational Programs 3494 - Penalties for Violations 3495 - Student Assistance
(Appendix I)
3500 - STUDENT RECORDS 3510 - Retention 3520 - Types of Records 3521 - Progress Records 3522 - Behavioral Records 3523 - Directory Information 3530 - Confidentiality of Records 3540 - Location of Records 3550 - Maintenance and Destruction of Records 3560 - Transfer of Records 3570 - Parent Challenges of Record Contents 3600 - STUDENT HEALTH 3610 - Illness and Accidents 3611 - Student Enrollment Information Form 3612 - Student Health Record 3613 - Student Accident Reports 3620 - Early Childhood, PreSchool and Kindergarten Entrance Examinations 3621 - Health Update Form and Health Alert 3630 - Immunizations (Statute 140.05) 3631 - Waiver 3632 - Enforcement 3640 - Communicable Disease Control 3641 - Education and Prevention (Appendix Q) 3642 - Reporting and Confidentiality 3643 - Health Care Team 3644 - Protection of Immunosuppressed Students 3645 - Communicable Disease Students with HIV Infection/Aids 3646 - Exclusion from School 3647 - Appeal Procedure 3650 - Medications 3651 - Authority to Administer Medications 3652 - Liability Protection 3653 - Medication Administration by Designated School Personnel 3654 - Administering Prescription Medications to Students 3655 - Administering Non-Prescription Medications to Students
107
Cross Reference
3656 - Administering Medications During Cocurricular Activities Or Field Trips Extending Beyond The Regular School Day 3657 - Medication Administration During Summer School 3658 - Delegation of Care 3660 - Class Exemptions 3661 - Staff Consultation 3662 - Written Excuse from Parent 3663 - Written Statement from Health Care Provider 3670 - Religious Exemptions 3680 - Collaboration With Outside Agencies 3690 - Student Nutrition, Wellness and Physical Activity 3700 - FUND RAISING AND OTHER STUDENT FINANCIAL MATTERS 3710 - Fees and Fines 3711 - Instructional Materials Fees 3712 - Co-Curricular Fees 3713 - LMC Fines 3720 - Student Sponsored Fund Raising (Policy 5760) 3721 - Voluntary Participation 3722 - PreK-5 Students Participation 3723 - Length of Fund Raiser 3724 - Fund Raising Accountability 3725 - Ownership of Funds 3726 - Purpose for Fund Raising 3727 - "Thons" 3728 - Transportation 3729 - Raffles 3730 - Board Approval 3731 - Purchase Orders 3740 - School Sponsored Fund Raising 3741 - Parent Permission for Students in Grades 4-5 3742 - Supervision for Students in grades PreK-3 3750 - Parent Sponsored Fund Raising (Policy 5760) 3751 - Voluntary Participation of Students 3752 - Application 3753 - Parent Permission 3754 - Supervision for Minor Under Age 9 3755 - Ownership of Fund Raising Purchases 3756 - Board Approval 3760 - Sales Solicitations 3800 - MISCELLANEOUS
108
3810 - Student Census 3820 - Voluntary Finger Printing 3830 - School Activities on Wednesdays and Sundays 3840 - Student/Family Surveys 3850 - Student Participation in Organized Political and Community Activities 3860 - Locker Room Privacy
109
3000 STUDENT POLICIES 3100 - ADMISSIONS
(Policy 3100 BOE approved 1/28/13, Effective 2/1/13)
3101- ADMISSION REQUIREMENTS
3102 - RESIDENTS
All school age persons who reside within the established boundaries of the School District of Onalaska shall be provided free admission to the various schools of the district. (121.77) a. Residents that leave the district (become nonresidents) are eligible to attend if they meet the criteria of DPI form PI 9419-A Request for Tuition Waiver Due to Move. (121.84 Wis Stats) 3103 - NONRESIDENTS (Revised December 2012) a. Non residents that Pay Tuition: If facilities are adequate, the Board of Education may admit nonresident students. A written application by the parent or legal guardian must be presented to the superintendent or designee at the District Office. Tuition shall be charged in accordance with the prevailing statutes. (121.81) b. Nonresidents that have other school districts or organizations pay tuition.: If facilities are adequate, the Board of Education may admit nonresident students. A written application by the parent or legal guardian must be presented to the superintendent or designee at the District Office. Tuition shall be charged in accordance with the prevailing statutes. (121.78) c. Nonresidents that apply through the open enrollment process. If facilities are adequate, the Board of Education may admit nonresident students. (118.51) See 3112. d. Nonresidents that present a written application to the Board for a nine-week waiver. (121.81) (2)
3104 - ENTRANCE TO SCHOOL
All children seeking admission to kindergarten or first grade must have their fifth and sixth birthdays, respectively, on or before September 1 of the school year. Children seeking entrance to preschool must have their fourth birthday on or before September 1 of the school year. The administration shall verify the age and residence of all children enrolling in the district schools. 3105 - EARLY ENTRANCE TO PRE-KINDERGARTEN, KINDERGARTEN, AND FIRST GRADE (Revised December 2012)
A child who is three, four, or five years old and whose birth date does not meet the date requirements set forth in Policy 3104, may apply between February 1 and April 30 of the school year prior to enrollment for early admission. The application deadline will be waived in the event a family
110
moves into the district after April 30, but not if the school year has already begun. Applicants for early admission to pre-kindergarten, kindergarten, or first grade must meet the standards, conditions and procedures prescribed by the State Superintendent of Public Instruction and adopted by the Board. The child must have a chronological age of four by October 31 to be considered for early entrance to pre-kindergarten. The child must have a chronological age of five by October 31 to be considered for early entrance to kindergarten. (See Appendix N) 3106 - DELAYED PLACEMENT FOR FIVE-YEAR OLDS (Revised December 2012)
The district’s preschool program is for children turning four years of age by September 1 of the year enrolled into the program. The Kindergarten program is for children turning five years of age by September 1 of the year enrolled into the program. Families requesting to delay Kindergarten entrance and enroll their Kindergarten-eligible child in the preschool program should contact the building administrator or the district director of instruction to discuss the district’s procedures (Appendix N) for delaying placement. Parents are asked to contact the district by April 30 if they want to delay placement into kindergarten and have their five year old attend pre-kindergarten. 3107 - ADMISSION TO GRADE ONE FOR CHILDREN WHO DID NOT ATTEND KINDERGARTEN (Revised December 2012)
The district criteria for first grade admission are based on the child demonstrating the required levels of proficiency on the end of the year kindergarten learning outcomes in reading, writing, and math, an interview with the parent and child by the elementary school principal, and an observation by a kindergarten teacher. Procedures: 1.
Parents/guardians requesting admission of their child into first grade who did not attend kindergarten will enroll their child at the pupil service office.
2.
A personal interview shall be held with the building administrator and designee.
3.
A formal screening will be conducted by a kindergarten teacher.
4.
After the formal screening and personal interview, a conference shall be held with the parents to consider the appropriateness of placement into first grade.
3110 - PUBLIC SCHOOL OPEN ENROLLMENT POLICY (Revised December 2012)
111
This policy shall be administered in accordance with Wisconsin State Statutes 118.51 and 118.52 and 2011 Wisconsin Act 114. A.
Definitions: 1. Nonresident District - The school district receiving students from another district. 2.
Nonresident Student - A student from another district attending the schools of Onalaska under the open enrollment program.
3.
Part Time Enrollment - A student from another public school district attending Onalaska High School for one or two classes. Part time enrollment only applies to high school students.
3111 - NONRESIDENT OPEN ENROLLMENT GUIDELINES
A nonresident student may apply for full time enrollment in the School District of Onalaska or in a program under the open enrollment program in accordance with state law. The district shall consider the following criteria when accepting or rejecting a nonresident student's application for full time enrollment: A.
The district will consider the availability of space in the schools, programs, classes or grades within the school district, including any class size limits, student-teacher ratios, nonresident students currently attending district schools whose tuition is paid by other school districts, or enrollment projections established by the Board.
B.
The district will not accept a student who has been expelled by a school district during the current school year or preceding two school years for conduct specified in the law or who has disciplinary proceedings pending on such conduct.
C.
The district will deny the enrollment of the nonresident student for disciplinary actions occurring after initial acceptance of the student and prior to the student starting school in the district.
D.
When considering the admission of a student with exceptional educational needs, the district will consider whether the special education program or related services described in the student's IEP are available in the district or whether there is space available in the special education program identified in the student's IEP, including any class size limits, student/teacher ratios or enrollment projections established by the Board.
E.
The district may discontinue allowing the student to attend school if a nonresident student's IEP changes after the student begins attending school and the special education program or services required by that IEP are not available or there is no space available in the special education program identified in the IEP.
112
F.
The district may deny an application if the student has been referred for a special education evaluation but has not yet been evaluated.
G.
Acceptance will be based on information provided in the application form and the records requested and received from the resident district.
H.
The nonresident district may require a student to reapply one time – at the beginning of middle school, junior high or high school.
I.
If a nonresident school districts determines that a pupil is habitually truant, the nonresident district may prohibit the pupil from attending the nonresident district in the succeeding semester or school year (2009 Wisconsin Act 304). This act also permits a school district to deny open enrollment to a pupil who was habitually truant from that school district in the current or preceding school year.
3112 - PREFERENCES (Revised December 2012)
The district shall give preference in accepting full time enrollment applications to any nonresident students already attending school in the district and their siblings. A.
The district will give preference in attendance at a school, program, class or grade to resident students who live outside the school's attendance area.
3113 - SELECTION PROCEDURES (Revised December 2012)
If the district receives more nonresident applications for full time or part time enrollment than there are spaces available, determination of which students to accept shall be made on a random basis. 3114 CLASS SIZE RESTRICTIONS FOR OPEN ENROLLMENT (New December 2012)
The District reserves the right to reject open enrollment applications that would cause the grade level class sizes to exceed a designated number. Class size limitations for open enrollment are as follows: Pre K –18 Grade K – 20 Grade 1 – 21 Grade 2 – 22 Grade 3 – 23 Grade 4 – 24 Grade 5 – 25 Grades 6-8 – 28 Grades 9-12 – no limits
113
3115 - TRANSPORTATION
The district will not provide transportation to nonresident students participating in the full time open enrollment program. Transportation shall be provided by the parent to and from the assigned school. Parents may contract with the district for transportation services from a scheduled district bus stop. The district must provide transportation for special education students if required in their IEP’s or otherwise required by law. The district shall not provide transportation to resident students who are accepted as nonresident students in another school district. A nonresident district may enter into the School District of Onalaska boundary area for the purpose of picking up and dropping off open enrolled students. 3117 - RESIDENT OPEN ENROLLMENT GUIDELINES (Revised December 2012)
Resident students may apply for full time enrollment in another school district in accordance with state law. A.
The district will limit the number of district resident students that will be allowed to attend school in another public school district. The maximum number of students applying for open enrollment into another school district shall be 10%. The percentage figure permitted to leave will be based on the 2nd Friday in January of each year.
B.
If the district receives more applications to attend nonresident districts than the maximum allowable, the district will determine which student applications to accept based on the date of application to leave. Preference will be given to resident students who or whose siblings are already attending school in the district to which they are applying.
C.
The district will deny attendance in another school district if the cost of special education services required in the student's IEP would place an undue financial burden on the resident district.
D.
The district may discontinue allowing the student to attend school in the nonresident district if a student's IEP changes after the student begins attending a nonresident school district and the cost of the special education program or services required by the IEP would place an undue financial burden on the resident district.
E.
District high school students may apply for part-time open enrollment in no more than two courses in other public school districts in accordance with state law. Districts shall reject a student's application to attend a course in another public school district if the course conflicts with the student's individual educational program (IEP). 1.
The district will reject an application to attend a course in another public school district if the cost would impose an undue financial burden on the district.
114
2.
The district will not provide transportation to resident students participating in the part time open enrollment program.
3118 - PROCEDURES FOR HANDLING PUBLIC SCHOOL OPEN ENROLLMENT APPLICATIONS (Revised December 2012)
A.
Nonresident Student Open Enrollment Applications 1.
Full Time Enrollment a.
The parent(s)/guardian(s) of a nonresident student who wishes to attend school in the district shall complete the on-line application (DPI recommended) at https://www2.dpi.state.wi.us/OpenEnrollApp or request a paper application from DPI during the open enrollment application period. Act 114 established the open enrollment application period being from the first Monday in February until the last weekday in April. The on-line application will be “live” on this site at 12:01 the first day of the application period and will go down precisely at 4:00 p.m. on the last day of the application period. Parents will not be able to complete any applications that have not been submitted before that time. Parents who choose to complete paper applications must ensure the application is physically received in the nonresident school district office by the application deadline.
b.
The application will be forwarded for review and recommendation to the director of instructional services. The director of pupil services and administrator of the building the student may be attending may also be involved in the review process. All applications shall be reviewed using the acceptance/rejection criteria outlined in Board Policy. The director of instructional services and the director of pupil services shall make the final decision regarding acceptance or rejection of applications.
c.
The nonresident district must send a copy of the application form to the resident district by the first weekday following the last weekday in April. The resident district must send copies of the Individualized Education Program (IEP) to the nonresident district by the 1st Friday following the 1st Monday in May. The nonresident district must provide the estimate of special education costs by the third Friday following the first Monday in May. If the nonresident district fails to provide the estimate by this date, the nonresident district may not charge additional costs (unless it has not received an IEP). The nonresident district is prohibited from acting on any application prior to May 1. The nonresident district may not send any notices of approval or denial prior to that date.
115
d.
If the application has been accepted by the district, and not denied by the student's resident school Board, the "Determination Committee", which will be made up of the Director of Instructional Services and building administrators, will determine which school or program the nonresident student, may attend in the following year. The determination shall be made in consultation with other appropriate staff and in accordance with established district policies and procedures. The nonresident district is required to notify the parent, in writing, whether it has approved or denied the application. If the application is approved, the district must notify the parent of the school or program to which the student is assigned at the same time. The notice must be mailed (postmarked) or delivered to the parent no later than the first Friday following the first Monday in June. If a notice of denial is not postmarked or delivered to the parent on or before the deadline, the application is considered approved. If the application is denied, the notice shall include the reason(s) for the denial. 2009 WI Act 304 provides that a nonresident school board may notify the parent of a habitual truant, that the pupil may not attend the nonresident school district in the following semester or school year. “Habitual truant” means a pupil who is absent from school without an acceptable excuse for part or all of five or more school days on which school is held during a school semester.
2.
e.
The nonresident student's parent(s)/guardian(s) must notify the nonresident district, on or before the last Friday in June, of the student’s intent to attend the nonresident district in the following school year. The parent must provide this notification in writing or via phone, email, in person or other method.
f.
Annually by July 7, the nonresident school districts must notify resident school districts of students planning to attend.
Part-Time Enrollment – High School a.
The parent(s)/guardian(s) of a nonresident public high school student who wishes to take a course(s) in the district, shall submit the required application to the high school principal or the director of instructional services. The application shall specify the course(s) that the student wishes to attend and may specify the school(s) at which the student wishes to attend the course. The application shall be submitted no later than six weeks prior to the date the course is scheduled to commence. The district shall send a copy of the application to the district in which the student resides.
116
B.
b.
Upon receipt of the application, the director of instructional services, director of pupil services and the building administrator of the high school will review and act on the request. Pertinent Board policies and procedures will be used in making the decision. No later than one week prior to the date the course is scheduled to commence, the director of instructional services shall notify the applicant and the resident school Board in writing, whether the application has been accepted and the school at which the student may attend the course. If the application is rejected, the notice shall include the reason for rejection. If accepted, the acceptance applies only for the following semester, school year, or other session in which the course is offered.
c.
The parent(s)/guardian(s) of a nonresident student accepted for enrollment shall notify the district of the student's intent to attend a course(s) in the district prior to the date the course(s) is/are scheduled to commence.
Resident Student Open Enrollment Applications 1.
Full Time Enrollment a.
b.
2.
Upon receipt of a copy of a resident student's application to attend a school or program in another public school district, the school office staff shall forward it to the director of instructional services, director of pupil services and the building administrator for review and recommendation. All applications shall be reviewed using the criteria outlined in Board policy. The director of instructional services and the director of pupil services shall submit recommendations regarding acceptance or rejection of applications to the Board for action. If the application is rejected, the applicant and the nonresident school Board shall be notified, in writing, that the application has been rejected. This notification shall be made on or before the second Friday following the first Monday in June. The notice shall include the reason(s) for the rejection.
Part Time Enrollment a.
Upon receipt of a copy of a resident high school student's application to attend a course(s) in another public school district, school office staff shall forward it to the director of instructional services, director of pupil services and the high school building administrator for review and action.
b.
All applications shall be reviewed using the criteria outlined in Board policy. If the application is rejected, the applicant and
117
the nonresident school Board shall be notified, in writing, that the application has been rejected. This notification shall be made no later than one week prior to the date the course is scheduled to commence. The notice shall include the reason(s) for the rejection. c.
C.
If the application is accepted, the building administrator of the high school shall determine whether or not the course(s) satisfies district graduation requirements. If it is determined that the course does not satisfy district graduation requirements, the building administrator of the high school shall notify the applicant of that fact no later than one week prior to the date the course is scheduled to commence.
Appeal or Rejection of an Open Enrollment Application If an application for enrollment is rejected the student's parent(s)/guardian(s) may appeal the decision to the DPI within 30 days after the decision.
D.
Termination of Open Enrollment Due to Habitual Truancy 2009 WI Act 304 provides that a nonresident school board may notify the parent of a habitual truant (see 3332 A.), that the pupil may not attend the nonresident school district in the following semester or school year.
3119 - PROCEDURES FOR HANDLING PUBLIC SCHOOL OPEN ENROLLMENT EXCEPTIONS (Revised December 2012)
A.
Nonresident Student Open Enrollment Exception Applications 1.
Full Time Enrollment a.
2011 Act 114 established a procedure by which parents may apply for open enrollment outside of the regular application period. The application is available on the open enrollment web site at http://dpi.wi.gov/sms/psctoc.html. The parent/guardian must specify at least one of the allowable criteria upon which the request is being based and provide an explanation of the circumstances leading to the request. Some of the criteria have timelines that require that the exception application be submitted within a specific number of days of the qualifying event.
The seven (7) circumstances under which parents may apply for an exception are: x The student’s resident school district determines that the student is a victim of a violent crime. x The student is or has been homeless in the current or preceding school year. x The student has been the victim of repeated bullying or
118
x x x
x
harassment that has been reported to the resident school district and continues in spite of action taken. The student’s place of resident has changed due to the parent’s military orders. The student moved into this state within the past 30 days. The student’s place of residence has changed as a result of a court order or custody agreement, or the student was placed in a foster home or with a person other than the student’s parent, or removed from a foster home or the home of a person other than the student’s parent. The student’s parent and the nonresident and resident school districts agree that attending the nonresident school district is in the best interests of the student.
The completed paper application with supporting documents, should be physically turned into the nonresident school district office. b.
Upon receiving the application, the nonresident school district must immediately (within 1 day), enter the information from the application and supporting documents on OPAL as an exception application. Within 10 days of receiving the notification of the exception application, the resident school district must provide the non resident school district: x copy of any expulsion finding and orders pertaining to the student, copy of records of any pending disciplinary proceeding involving the student, a written explanation of the reasons for the expulsion or pending disciplinary proceeding and the length of the term of the expulsion of the possible outcomes of the pending disciplinary proceeding. x For a student with a disability, a copy of the student’s IEP. If the student is not attending the resident school district but is attending public school in another Wisconsin or out-of-state school district, the nonresident school district should request special education and expulsion records from the public school district the student is attending. Within 10 days of receiving a copy of the student’s IEP, the nonresident school district must provide to the resident school district an estimate of any actual, additional costs incurred by the nonresident school district to provide the special education or related services to a student with a disability.
c.
The nonresident school district must notify the parent, in writing and within 20 calendar days after receiving the application,
119
whether it has approved or denied the application. If the nonresident school district has approved the application, it must identify the specific school or program the student may attend. If the nonresident school district has not approved or denied the application within 20 calendar days, it is presumed to be denied. The nonresident school district may deny the application for the same reasons it may deny an application submitted during the regular application period. A nonresident school district’s denial may not be appealed to the Department of Public Instruction (DPI).
A.
d.
If the nonresident school district has approved the application, the student may immediately begin attending the nonresident school district and must begin attending the nonresident school district no later than the 15th day following receipt of the notice of approval. If the student has not enrolled in or attended the nonresident school district by the 15th day after receiving the notice of approval, the nonresident school district may notify the parent that the student may not attend the nonresident school district.
e.
Once a student is open enrolled, the student may continue to attend the nonresident school district without annual reapplication. The only time a student needs to apply for the following school year is if the student is entering middle school, junior high or high school and the non resident school district requires reapplication at those grade levels.
Resident Student Open Enrollment Exception Applications 1.
Full Time Enrollment a.
b.
Upon notification from OPAL or receipt of a copy of a resident student's exception application to attend a school or program in another public school district, the school office staff shall forward it to the director of instructional services, director of pupil services and the building administrator for review and recommendation. Within 10 days of receiving the notification of the exception application, the resident school district must provide the non resident school district: x copy of any expulsion finding and orders pertaining to the student, copy of records of any pending disciplinary proceeding involving the student, a written explanation of the reasons for the expulsion or pending disciplinary proceeding
120
x
and the length of the term of the expulsion of the possible outcomes of the pending disciplinary proceeding. For a student with a disability, a copy of the student’s IEP.
Within 10 days of receiving a copy of the student’s IEP, the nonresident school district must provide to the resident school district an estimate of any actual, additional costs incurred by the nonresident school district to provide the special education or related services to a student with a disability. c.
The resident school district may deny the application only for the following reasons: x If the resident school district determines that the criteria upon which the application is based do not apply to the student. x If the resident school district determines that actual, additional cost to be charged by the nonresident school district to provide the special education or related services required by the student’s IEP is an undue financial burden, in light of the resident school district’s total economic circumstances. (The resident school district may not deny for this reason if the request is based on the resident school district’s finding that the student has been the victim of a violent criminal offense.)
d.
Appeal or Rejection of an Open Enrollment Application A resident school district’s denial may be appealed to the DPI within 30 days of receiving the notice of denial from the resident school district. There is no statutory date by which the resident school district must notify a parent if a student’s application has been approved or denied. However, if the resident school district determines that the criteria upon which the application is based does not apply to the student, it should notify the parent within five (5) days of making that determination, or as soon as possible. If the resident school district determines that the cost to be charged by the nonresident school district is an undue financial burden, it should notify the parent within five (5) days of receiving the estimate of costs from the nonresident school district, or as soon as possible. If a resident school district denies an application after a student has already begun attending the nonresident school district and
121
the parent does not file an appeal, the student is required to return to the resident school district. If the parent files an appeal of a resident school district’s determination that a transfer is not in the best interests of the student, the student may remain in the nonresident school district pending the outcome of the appeal. If the parent files an appeal of a resident school district’s denial based on “undue financial burden,” the student may remain in the nonresident school district pending the outcome of the appeal if the resident and nonresident school districts agree to allow the student to do so. 3120 - CHANGE IN RESIDENCE OUTSIDE THE DISTRICT
3121 - DURING THE FIRST SEMESTER OF YEAR
Students, whose residence is moved out of the district after the start of school, may be permitted to finish the school year dependent on if they meet the criteria of PI 9419-A Request for Tuition Waiver Due to Move from the Wisconsin Department of Public Instruction. This form is available at the District Office and should be completed at the time of the move out of the district. State statute 121.84 (1) (a). 3122 - AFTER ACHIEVING SENIOR STATUS
Seniors in Onalaska High School who were residents of the district at the time of gaining senior status shall be allowed to complete their senior year at Onalaska High School tuition-free, even though their parents move or have moved out of the district after the students reach senior status. State Statute 121.84 (1) (b). 3130 - STUDENT INTERNATIONAL EXCHANGE PROGRAMS (Revised December 2012)
The Onalaska Board of Education encourages participation with civic organizations in the community that plan and execute student exchange programs between other countries and the district. The Board and Administration welcomes exchange students because of the learning experiences associated with students from other nations and cultures. An organization planning a student exchange program must receive initial approval from the high school principal for the program. Priority for available placements will be given to organizations with long standing commitments for placing students in Onalaska. 3131 - HOST FAMILIES WITHIN SCHOOL DISTRICT
International exchange students living with host families within the school district boundaries are residents and shall be afforded the services of the district's educational programs. 3132 - EXCHANGE ORGANIZATIONS
122
The School District of Onalaska recognizes international youth exchange programs that have been evaluated and found to be in compliance with the Council on Standards for International Educational Travel (CSIET). This organization’s Advisory List of International Educational Travel and Exchange Programs is intended to be used as a guide to identify reputable programs for school administration. 3133 - DOCUMENTATION REQUIRED FOR EXCHANGE CONSIDERATION
1. 2. 3. 4.
J - 1 visa with passport Transcript in English Organizational support documentation Immunization records and health insurance
Organizations seeking approval from the District must be listed in the Advisory List of International Education Travel and Exchange Programs developed by the Council on Standards for International Educational Travel of Leesburg, VA.
Organizations must apply to the school no later than August 25 for placement in the district. The sponsoring organization must give notification of student placement to the school the student will be attending as early as possible in advance of the student’s departure from his/her native country. The exchange student will be responsible for arranging for payment of any required student fees and related costs such as but not limited to school pictures, yearbook, and lunches. All credentials or other data supporting the request of the proposed student shall be furnished to the district prior to the time when the prospective student exits from his/her native country.
A.
The administration reserves the right to examine the request and the credentials of the student who is applying for admission.
B.
All requests shall be submitted to and processed by the building administrator.
Exchange students accepted under this policy and these procedures shall be treated as resident students. Program exchange officers will call the school to check on the student’s progress at least once each quarter. The host family will check in on a monthly basis to assess student progress. An honorary diploma of attendance will be issued to the student upon successful completion of the school year.
123
Failure of the sponsoring organizations to abide by these guidelines may result in future nonparticipation in exchange programs with the School District of Onalaska. 3200 - ADMISSION/PLACEMENT PROCEDURES
3210 - INITIAL GRADE PLACEMENT
3211 - GRADE LEVEL ASSIGNMENT
Resident students entering the Onalaska Schools will be assigned to those grades and programs determined by the building administrator and the director of pupil services to be in the best interest of the students. A.
Transfer Students Students transferring from other public and private schools shall be placed in accordance with the recommendations of their previous schools except when experience, diagnosis and consultation indicate a change in placement is more appropriate.
B.
Returning Students Students, who have left Onalaska High School prior to completing their senior year and graduation from high school, may return to finish their education prior to reaching the age of 20. A resident over 20 years of age may be admitted to school when, in the judgment of the school board, the resident will not interfere with the education of pupils of school age. (Statute 118.14 (2))
3212 - FIVE-YEAR-OLD KINDERGARTEN ATTENDANCE AND FIRST GRADE ADMISSION
Beginning with the 2011-12 school year, Wis. Stat. Sec. 118.33 (6)(cm) prohibits a school board from enrolling a child in first grade unless the child has completed 5-year-old kindergarten or has received an exemption. Actual revision to be brought to the board at a later date for July 1, 2011 implementation. 3213 - CHILDREN AT RISK
The School District of Onalaska has designed a program for children at risk in accordance with State Statutes 118.153. The program is designed to identify and serve those children who have difficulty completing regular curriculum programs. The goal is to assist students to successfully earn a school diploma. (See Appendix U) 3214 - CLASSROOM PLACEMENT PROCEDURES
The Board recognizes the importance of partnering with parents/guardians in providing a successful educational experience. This home/school
124
collaboration includes honoring input in the determination of classroom placements when possible and according to the guidelines outlined in this policy. Building administrators and teachers have a responsibility for providing a balance within each classroom, considering such factors as total enrollment, students’ ability levels, gender, special education needs, English language learners, and other considerations that benefit all students. Striving to achieve a reasonable balance in each classroom may not allow for granting all placement requests by parents/guardians. Parents/guardians making requests for placement with a specific teacher will adhere to the following: 1. Requests must be made on the Parent Input Form, which can be obtained by contacting the building administrator. Each year schools will notify parents of the due dates for completed Parent Input Forms. 2. Requests for specific teachers must be based on educational criteria and personal experience. A communication concerning student placement may also be in the form of a request to avoid placement with a specific teacher. 3. If a requested teacher resigns, retires, or is reassigned to another grade level, students will be assigned to the replacement teacher’s classroom. 4. Ultimately, the final placement of a student in a class is the responsibility of the building principal and is subject to his or her discretion. Classroom placement process 1. Teachers will provide the building principal with the following information for each student: academic ability, behavior, social skills, special programming, etc. 2. Principals will create a draft of homeroom classes using information from teachers and parents. 3. Principals will share classroom rosters with the teaching staff in May to determine any needs/suggestions for changes in student placement. 4. As students move in and out of the school over the summer, the principals will continue to balance class rosters based on the criteria above. 5. Classroom placements will be announced to students and families when back to school information packets are mailed. 3215 - Classroom Placement Procedure for Kindergarten
The Board recognizes the importance of partnering with parents/guardians in providing a successful educational experience. This home/school collaboration includes honoring input in the determination of classroom placements when possible and according to the guidelines outlined in this policy. 125
Building administrators have the responsibility of providing a balance within each classroom while considering the following guidelines: 1. Students will be assigned to kindergarten sections based on total enrollment, students’ ability levels, gender, special education needs, English language learning needs, and other considerations that benefit all students. 2. The building principals will consider written requests from parents for special consideration. A communication concerning student placement may also be in the form of a request to avoid placement with a specific teacher. These requests must be based on educational criteria and personal experience. Striving to achieve a reasonable balance in each classroom may not allow for granting all placement requests by parents/guardians. The deadline for submission is July 1. 3. As students move in and out of the school over the summer, the principals will continue to balance class rosters based on the criteria above. 4. Ultimately, the final placement of a student in a class is the responsibility of the building principal and is subject to his or her discretion. 5. Classroom placements will be announced to students and families when back to school information packets are mailed. 3220 - HOME-BASED PRIVATE EDUCATION PROGRAM (HOME SCHOOLING)
Beginning with the 2010-11 school year, parents who want to home-school their child(ren) must complete the PI-1206 form for the Home Based Private Educational Program and submitted online. The electronic form is available as a link on the Department of Public Instruction Home-Based Private Education Program Website (http://dpi.wi.gov/sms/homeb.html). Under current law, parents who wish to home school their child(ren) must submit the PI-1206 form online on or before October 15. However, if a parent wishes to withdraw their child from a public or private school after October 15, the parent is still able to enroll the student in a home based program using the online form.
When the School District of Onalaska is notified of a home-based program for a resident pupil, a copy of this board policy is to be mailed to the home of the parent or guardian. The Director of Instructional Services or their designee will mail this policy and indicate in the file that this information was mailed to the parent/guardian. Students entering or reentering Onalaska Schools after attending a home-based education program shall be governed by the following: 3221 - RECORDS
Any pupil who has been in attendance in a home-based private educational program for a period of sixty (60) days or more and wishes to enter or reenter 126
the School District of Onalaska will furnish the building administrator with the following information: A.
Home-Based Private Educational Program Form A copy of Home-Based Private Educational Program Wisconsin DPI approval form (PI - 1206).
B.
Home-Based Calendar/Log A copy of the Home-Based calendar or log, that verifies that each school term or Home-Based Private Educational Program instruction consisted of a minimum of 875 hours. Wisconsin Statute 118.165 (1).
C.
Curriculum Taught Copies of the sequential curriculum that was taught in the (6) mandated subject areas. Wisconsin Statute 118.165 (1) (2).
D.
Performance Records Records of pupil performance for each subject/course taken.
3222 - K-8 PLACEMENT
Temporary placement will be made on the basis of the information received at the time of registration. Formal placement of pupils in grades K-8 will depend on a number of factors including but not limited to the childs chronological age, student records, parent/guardian conversation, student knowledge and social maturity as determined by school administration. A placement examination as determined by school administration may also be used to determine student knowledge. School administration will communicate the final placement decision to the parent/guardian. 3223 - 9-12 PLACEMENT
Temporary placement will be made on the basis of the information received at the time of registration. Formal placement of pupils entering grades 9-12 will be made by the school counselor, if the decision regarding placement is not apparent. The counselor will consult with one or more of the following: Building Administrator Teachers (Representatives of Departments) Psychologist Specialists (Reading, Speech & Language, Nurses, etc.) Director of Pupil Services Credit Review Committee The information used for placement may come from a variety of sources including standardized testing, previous records, parental interviews and pupil interviews. Items for consideration are chronological age, functional achievement level, social maturity, and approved. Formal placement will be made as soon as possible, but will not exceed thirty (30) calendar days.
127
If placement is made to the sophomore class (10th grade) or higher, five and one-half (5 1/2) credits shall be allowed toward high school graduation for each of the high school years below the grade level of placement. Courses taken in a home-based private educational program shall be recorded in the pupil's permanent record card. These credits shall be recorded as satisfactory (S) and no grades or grade point average from a home-based program will be used for class standing or rank. In the event that a home-based pupil did attend a recognized accredited public or private high school for a single or multiple semesters or years, the credit earned at such recognized school or schools may be accepted and recorded by the school. 3224 - ACOMMODATION OF HOME-BASED EDUCATIONAL PROGRAM STUDENTS
The District shall accommodate resident parents/guardians who wish to have their children’s education in a home-based private educational program. To accommodate home-based educational program students, the District shall:
A.
Provide assistance and information to parents/guardians who seek information on alternative educational programs, including private schools and home-based educational programs.
B.
Allow a student in a home-based educational program to enroll in no more than two courses during the school year in a District school provided the following conditions are met: 1.
The student is eligible for high school admission;
2.
The student resides in the School District of Onalaska; and
3.
There is sufficient space in the classroom.
C.
Accommodate other requests from students in a home-based educational program to enroll in a class or classes not prohibited by state law or co-curricular activity in the District where space is available and the District would not incur any additional cost due to such accommodation. The rules of the Wisconsin Interscholastic Athletic Association (WIAA) and other co-curricular activity regulatory entities will be followed where applicable when making decisions regarding student involvement in a co-curricular activity.
D.
The School District of Onalaska does not provide text resources to home-based students/parents. Fees for other items (printed materials, curriculum guides, etc) will be established at the actual cost of reproducing such items.
128
3225 - AWARDS/SCHOLARSHIP QUALIFICATION
No School District of Onalaska awards and/or scholarships will be available to pupils from home-based educational programs unless they have attended Onalaska High School for the four (4) semesters preceding graduation. 3226 - ACHIEVEMENT TESTING
Public schools in Wisconsin are not allowed by the Department of Public Instruction to administer the Wisconsin Student Assessment System exams to students enrolled in home-based private educational programs. 3300 - ATTENDANCE
3310 - PARAMETERS OF ATTENDANCE
3311 - INSTRUCTIONAL DAYS DURING SCHOOL YEAR
Students shall receive 177 days of face-to-face instruction and 4 days for parent conferences. 3312 - DAILY TIME SCHEDULE
The Board of Education shall set the daily beginning and ending hours for the student instructional day. Total annual instructional minutes and total number of instructional days shall meet or exceed the state requirements. 3313 - COMPULSORY ATTENDANCE
Children between the ages of six and eighteen are compelled by law to attend school regularly during the established time and calendar except as provided by State Statute 118.15 and the provisions of State Statute 115.82. 3320 - ATTENDANCE BOUNDARIES
Except with specific permission of the superintendent, students shall attend the school serving the area of their residence. Attendance boundaries may be amended by the Board of Education as required. 3321 - NORTHERN HILLS ELEMENTARY, IRVING PERTZSCH ELEMENTARY, AND EAGLE BLUFF ELEMENTARY
The boundary division for Northern Hills and Irving Pertzsch Elementary Schools is Quincy Street between the western boundary of the School District of Onalaska and Hanson Court. From Hanson Court to Highway 53-157 the dividing line shall be a line tracing an eastward continuation of Quincy Street. North of this line is the Northern Hills attendance area and south of the line is Irving Pertzsch area.
129
The boundary line for Eagle Bluff Elementary consists of that portion of the school district that is east of Highway 53-157 and south of the line running from Ash Street on the western side of the district and Oak Forest Drive continuing to Highway 53-157. Also included is that portion of the school district that is west of Highway 53-157/East Avenue North and north of Riders Club Road. Requests for attendance outside of designated areas will be considered by building administrators. A student may be permitted to attend school outside of a designated boundary area if the student has previously attended school in the requested area. The decision to grant such a request will be made after considering the effect the transfer will have on student/teacher ratios and teacher assignment within the school district. All other requests for attendance outside of designated boundary areas will be acted upon according to the following process: A.
Requests to attend a school outside of a designated boundary area should be presented in writing to the building administrator of the school attached to the designated boundary area of the students' residence, and also to the building administrator of the requested school.
B.
The building administrators will present a recommendation to the superintendent after considering the effect the transfer will have on student/teacher ratios and teacher assignment within the school district.
C.
Parents will be informed in writing of the decision to grant or deny the request to attend a school outside of the designated boundary area.
D.
The decision of the administration may be appealed to the Board of Education.
3322 - MIDDLE SCHOOL AND HIGH SCHOOL
Boundaries are the same as those of the school district. 3330 - DAILY ATTENDANCE
The Board shall encourage students to attend school regularly in order to fulfill state requirements and to benefit from the daily instructional programs for all the students. Students shall not be denied credit in a course or subject solely because of unexcused absences. 3331 - ENFORCEMENT
The director of instructional services is the attendance officer for the District. Where violations warrant, the attendance officer shall pursue a course of action in compliance with the requirements of compulsory school attendance.
130
Building administrators and/or assistants shall serve as truancy officers for their students. Timely reports shall be filed with the district attendance officer. (State Statute 118.16) 3332 - TRUANCY DEFINITION
Truancy means any absence, part or full day from school during which school officials have not been notified of legal cause of absence by parent/legal guardian and intermittent attendance carried on for the purpose of defeating the intent of compulsory attendance. A.
Habitual Truant means a pupil who is absent from school without an acceptable excuse as outlined in Board policy 3341 and State Statute 118.15 for part or all of five (5) or more days on which school is held during a school semester.
B.
As specified by County Plan Statute 118.162. (See Appendix T)
3333 - EXEMPTIONS
A student not in proper physical or mental condition to attend school or class may be excused temporarily. Certification for such action shall be presented to the school attendance officer by the proper authority. (State Statute 118.15) 3340 - ABSENCES
3341 - PERMITTED REASONS
A. Personal illness/injury and/or medical/dental appointments. The attendance officer reserves the right to request a health care provider’s statement when circumstances are warranted. B.
Death or serious illness in immediate family.
C.
Vacations approved in advance after consultation with parents by building administrator or assistant principal.
D.
Special cases approved in advance of absence after consultation with parent by building administrator or assistant principal.
3342 - CALCULATION OF HALF DAY
Students in grade K-8 will be recorded as absent for a half day if they miss a total of 105 instructional minutes. Students in grades 9-12 will be recorded as absent for a half day if they miss a total of four (4) instructional periods. 3343 - EXAMINATIONS AND GRADES
131
Students shall have the right to take an examination missed during their absences from class. Teachers may not deny course or subject credit solely because of unexcused absences. 3344 - REPORTING PROCEDURES
When a PreK-12 student is absent, the parent shall contact the respective school office. School personnel shall contact the student's home if the parent fails to contact the school. 3350 - DEFINITION OF FULL-TIME STUDENT
Students enrolled in the district's schools shall be considered full-time when enrolled in a full course of study or approved alternate course of study for the minimum number of instructional minutes per day set forth in State Statutes 121.01 (f) (2). A.
Preschool – 150 minutes per day.
B.
Full Day Kindergarten through grade 5 – 390 minutes per day.
C.
Middle School – Grades 6-8 - 405 minutes per day.
D.
High School – Grades 9-12 - 395 minutes per day.
3400 - STUDENT CONDUCT
3401 - CODE OF CONDUCT
To establish and maintain positive and orderly learning environments designed to facilitate student growth and to teach decision making, the School District of Onalaska adopts the “Student Code of Conduct,” as prescribed by section 120.13 (1) (a) of the Wisconsin state statutes. The “Student Code of Conduct”, which applies to all students in grades PreK-12, creates expectations for student behavior that allow teachers to teach effectively and students to fully participate in classroom learning activities. Removal under the policy should reflect a teacher’s judgment that State Statute 120.13 standards reflected in this policy have been satisfied. It is neither possible nor necessary to specify every type of improper or inappropriate behavior or every inappropriate circumstance that would justify removal under this Code. Therefore, in every circumstance the teacher should exercise his/her best judgment in deciding whether it is appropriate to remove a student temporarily from class. Student behavior that is dangerous, disruptive, unruly (as defined below), or interferes with the teachers’ ability to teach or students’ ability to learn effectively will not be tolerated. Any student who engages in such behavior may be subject to removal from class as outlined below. In addition, the student may be subject to disciplinary action in accordance with established Board policies and school rules.
132
A.
Code of Conduct Expectations Students are expected to follow guidelines established in building handbooks and school board policy. Students will show respect of teachers, all school authorities, volunteers, visitors, students and school property. Students participating in educational programs are expected to demonstrate behavior, which maintain good decorum and contribute to a favorable academic atmosphere.
B.
Grounds For Disciplinary Removal From Class A student may be removed from class for conduct or behavior which a) violates the District’s policies regarding suspension or expulsion, b) violates the State suspension or expulsion law, c) violates the behavioral rules and expectations set forth in the Student Handbook, and d) is disruptive, dangerous or unruly. When School Board Policy and student handbook policies are in conflict with pertinent state statutes regarding student discipline, state statutes will govern. The building administrator may, exercising his/her discretion, return the student to class in appropriate circumstances 1.
2.
Behavior that violates the District’s policies on suspension and expulsion (as specified in State Statute 120.13 - Suspension and Expulsion and School Handbooks) or which violates the expulsion statute. a.
Physical violence toward a teacher, another student or anyone else present in the classroom, harassment, as defined and outlined in the District anti-discrimination policies, of a teacher, another student or someone else in the classroom.
b.
Threats of bodily or emotional harm or property damage. These threats may include direct physical threats or implied threats in the form of physical gestures, pictures, sounds or other means through which a student would intend to physically intimidate another person. It would also include implied threats toward a student, teacher, threats against school property, a School Board member or other employees of the School District, or visitors, or volunteers working in the District.
c.
Property damage of possessions or items that belong to a student, teacher, or administrator or damage school property.
d.
A student brings into the classroom a controlled substance, drug paraphernalia, tobacco, tobacco products, tobacco paraphernalia, alcohol, alcohol products, alcohol paraphernalia, or a dangerous weapon.
Behavior that violates behavioral rules and expectations in the
133
Student Handbooks. Student Handbooks contain behavioral expectations for the individual schools in the District. These handbooks are approved by the Board of Education each year and are extensions of board policy. The rules and expectations that are expressed in the handbook must be explained and discussed with the students near the beginning of each school year. Such discussions should include an explanation of this Code, and the District’s policy regarding removal. 3.
Behavior, which is disruptive, dangerous or unruly For the purposes of this Code, the following behavior may warrant removal from class: * behavior that interferes with a student’s or teacher’s work or school performance or creates an intimidating, hostile, or offensive classroom environment * fighting * taunting, baiting, inciting and/or encouraging a fight or disruption * disruption and intimidation caused by gang or group symbols or gestures, gang or group posturing to provoke altercations or confrontations * pushing or striking a student or teacher * obstruction of classroom activities or other intentional action taken to attempt to prevent the teacher from exercising his/her assigned duties * interfering with the orderly operation of the classroom by using, threatening to use or counseling others to use violence, force, coercion, threats, intimidation, fear or disruptive means * dressing or grooming in a manner that presents a danger to health or safety, causes interference with work or creates classroom disorder * restricting another person's freedom to properly utilize classroom facilities or equipment * throwing objects in the classroom * repeated disruptions or violation of classroom rules * excessive or disruptive talking * behavior that causes the teacher or other students fear of physical or psychological harm * physical confrontations or verbal/physical threats
C.
Non-Disciplinary Reasons for Removing Students from Class In some cases, a teacher may believe that a student should be temporarily removed from class for the good of the student and in the best interests of the whole class. Such reasons may, but need not be, disciplinary in nature and may include irreconcilable personality differences or issues between the student and other students, or in rare circumstances, between the student and the teacher.
134
D.
Persons Authorized to Remove a Student From Class Any student may be temporarily removed from class under this Code by a teacher of that class. For the purpose of this Code, a “student” is considered any student enrolled in the District, an exchange student or a student visitor to the district school. For the purpose of this Code, a “class” is any class, meeting, or activity, which students attend, or in which they participate while in school under the control or direction of the District. This definition of “class” includes, without limitation, regular classes, special classes, resource room sessions, labs, library time, counseling groups, assemblies, study halls or field trips. Such activities include District sponsored field trips, A “teacher”, is generally considered to be any certified instructor, counselor, social worker, nurse or administrator in the employ of the District. A “teacher of that class” means the regularly assigned teacher of the class, or any teacher assigned to teach, monitor, assist in or oversee the class. This definition includes, without limitation, any assigned substitute teacher, proctor, monitor or group leader. A “building administrator” means a principal or assistant principal of a school or other individual duly designated by the building administrator or Superintendent.
E.
F.
Procedures for Removing a Student From Class 1.
When a student is removed from class, the teacher shall send the student to the building administrator or designee and inform him/her of the reason for the student's removal from class. Within 24 hours of the student's removal from class, the teacher will provide a written explanation of the reasons to the principal or designee. It is also the responsibility of the teacher to call the parent or guardian to inform him/her of the removal within the same 24-hour time period.
2.
The building administrator shall inform the student of the reason(s) for removal from class and shall allow the student the opportunity to present his/her version of the situation. The principal shall then determine the appropriate educational placement for the student removed from class.
Placement of Students Removed from Class For consideration in this policy, a short-term removal from class would be defined as a removal not to exceed all or part of two consecutive days. A long-term removal from class would be defined as any removal for longer than two days 1.
Procedures for short-term removal: Students shall remain in
135
the short-term removal area for at least the remainder of the class period. If deemed necessary, the student may be placed in an alternative educational location until the short-term removal is over. 2.
Procedures for long-term removal: Long-term removal is an extremely serious step, which should not be undertaken hastily or for less than compelling reasons. Such a step could have profound consequences for the affected student and his/her class as well as for subsequent classes. For these reasons, long-term removal should not ordinarily be considered or implemented except after a thorough consultation and consideration of alternatives between the teacher(s) and the building administrator or designee. For the same reasons long term removal should not ordinarily be considered on the basis of a single incident. Unlike short-term removal, the ultimate decision regarding long-term removal rests with the building administrator. Where a teacher believes that the best interests of the student and /or the class requires a long term removal, the teacher should so notify the building administrator in writing. Such statement should set forth as clearly and completely as possible: a) the basis for the removal request, b) the alternatives, approaches and other steps considered or taken to avoid the need for the removal, c) the impact, positive and negative, on the removed student and d) the impact, positive and negative, on the rest of the class. Upon receipt of such statement, the principal or designee at his/her discretion may consult with other appropriate school personnel as deemed necessary when making or evaluating placement decisions. A student's parent/guardian may also be consulted regarding student placement decisions when determined by the principal or designee to be in the best interests of the persons involved or required by law.
3.
Following consideration of the teacher’s statement and any other information, the building administrator or designee shall place a student who has been removed from class by a teacher in one of the following alternative educational settings: a. An alternative education program approved by the Board. State law defines this as an instructional program approved by the school board that utilizes successful alternative or adaptive school structures and teaching techniques and is incorporated into existing, traditional classrooms or regularly scheduled curricular programs or is offered in place of regularly scheduled curricular programs.
136
b. Another class in the school or another appropriate place in the school where removal has been found appropriate by building administrator. c. Another instructional setting as determined by the building administrator. d. The class from which the student was removed, if, after weighing the interests of the removed student, the other students in the class and the teacher, the principal or designee determines that readmission to the class is the best or only alternative. 4.
When making placement decisions, the building administrator or designee generally will consider the following factors: * the reason the student was removed (severity of the offense) * the type of placement options available for students in that particular school and any limitations on such placements (cost, available space) * the estimated time of placement * the student's individual needs and interests * whether the student has been previously removed from the teacher's class * the relationship of the placement to any disciplinary action * any other pertinent factors
5.
G.
All placement decisions shall be consistent with established Board policies and in accordance with state and federal laws and regulations.
Notification of Parents 1.
The building administrator or designee shall notify the parent/guardian of a minor student, in writing, when a teacher has removed a student from a class. This notification shall include the reasons for the student's removal from class and the placement decisions involving the student. The notice shall be given as soon as practicable after the student's removal from a class and placement decision. The building administrator or designee shall keep written logs of records regarding unsuccessful attempts to contact the parents in accordance with this provision.
2.
If the removal from class and change in educational placement involves a student with a disability, parent/guardian notification shall be made consistent with state and federal laws and regulations.
3.
If the student removed from a class is also subject to
137
disciplinary action for the particular classroom conduct (i.e. suspension or expulsion), the student's parent/guardian shall also be notified of the disciplinary action in accordance with state and federal laws. H.
Special Education Students Students identified as requiring special education services under IDEA or an accommodation plan under Section 504 of the Rehabilitation Act may, in general, be temporarily removed from class under the same terms and conditions as non-disabled students. However, no removal from class may be made for a child with a disability under the IDEA or Section 504, which constitutes a change in placement. For purposes of this policy, a “change in placement” means a removal from the classroom setting for more that ten (10) consecutive school days or a series of short-term removals from the classroom setting which accumulate to greater than ten (10) school days and which constitute a pattern of exclusion. This ten (10) limit generally applies to out of school suspensions as well as days of removal from class. Changes in placement for a child with a disability are made by the child’s IEP team or Section 504 team, subject to stringent procedural safeguards. Changes in placement cannot be made unilaterally by teachers or administrators. In addition, students who have IEP’s under IDEA or accommodation plans under Section 504 sometimes have behavior plans which may address (a) whether and to what extent the student should be expected to conform to the behavioral requirements applicable to nondisabled students and (b) alternative consequences or procedures for addressing behavioral issues. It is highly advisable that all IEP teams and Section 504 teams address these issues, and this Code, at least annually, for each IDEA or Section 504 student and set forth in writing the consensus of the IEP team or Section 504 team with regard to behavioral expectations and consequences for each student.
I.
Parent Notification Prior to the school year, a copy of this code shall be sent to each parent in the District. In addition, this Code shall be provided to, and discussed with, students of the District early in the school year.
3410 - STUDENT HANDBOOKS
Rules and regulations governing student life within the confines of each school are provided for in student handbooks. The Board approves these handbooks and they are part of the Board Policy (Appendix A). Maintenance of order and discipline are essential to operate a proper educational institution. These rules are not intended to envision every eventuality; many details must be left up to the prudent judgment of the school administration, faculty and individual teachers. 3415 - VIOLENT BEHAVIOR
138
Violent behavior in any form will not be tolerated by anyone on school premises, school buses or at any school-sponsored activity. (See Policy 2870) For policy purposes, "violent behavior" includes, but is not limited to: 1.
aggressive behavior, which subjects a person to, unwanted physical contact (e.g. striking, shoving or kicking),
2.
behavior, which causes fear, physical or psychological discomfort (e.g. physical conduct, verbal or nonverbal threats or gestures).
Anyone violating this policy shall be referred to law enforcement officials and, if applicable, disciplined in accordance with established Board policies. 3420 - DANGEROUS WEAPONS
No person is permitted to possess, transmit or use a weapon or look-alike weapon in school buildings, on school grounds, in District vehicles, in vehicles provided by a contractor or at school sponsored activities, except as otherwise specifically provided by this policy or by law. In addition, the possession, transmission or use of a weapon on school premises may be punishable under State law as a misdemeanor or a felony, depending upon the seriousness of the offense. Under certain circumstances, minors also can be punished under State criminal laws and/or the Children's Code. 3421 - DEFINITION
A weapon or look-alike weapon is defined in State Statutes and includes, but is not limited to, a gun, knife, razor, martial arts equipment, or any other object which, by the manner in which it is used or intended to be used, is capable of inflicting bodily harm or could create the impression of being capable of inflicting bodily harm. 3422 - VIOLATION PENALTIES
Any student who brings a weapon to school defined as a "firearm" (See Policy 3422, A) or a look-alike weapon (See Policy 3421) will be referred to the criminal justice or juvenile delinquency system and will face a ONE YEAR EXPULSION FROM SCHOOL, subject to a case-by-case exception as related to the Individuals With Disabilities Act (IDEA) and Section 504. The requirement is part of the federal Gun-Free Schools Act (GFSA) enacted on October 20, 1994, as part of the Improving America's Schools Act (IASA) of 1994. Under the Gun-Free Schools Act a firearm is defined as follows: A.
Any weapon, which will or is designed to or may readily be converted to expel a projectile by the action of an explosive.
B.
The frame or receiver of any weapon described above
C.
Any firearm muffler or firearm silencer.
139
D.
Any explosive, incendiary or poison gas such as: a bomb, grenade, rocket having a propellant charge of more than four ounces, missile having an explosive or incendiary charge of more than one-quarter ounce, mine, or similar device.
E.
Any weapon which will, or which may be readily converted to, expel a projectile by the action of an explosive or other propellant, and which has any barrel with a bore of more than one-half inch in diameter.
F.
Any combination of parts either designed or intended for use in converting any device into any destructive device described in the two immediately preceding examples, and from which a destructive device may be readily assembled.
The following are not included in the definition of a firearm: an antique firearm; a rifle which the owner intends to use solely for sporting, recreational, or cultural purposes; any device which is neither designed nor redesigned for use as a weapon; any device, although originally designed for use as a weapon, which is redesigned for use as a signaling, pyrotechnic, line throwing, safety, or similar device; surplus ordnance sold, loaned or given by the Secretary of the Army; or class-C common fireworks. 3423 - EXCEPTIONS TO POLICIES
Under the following circumstances, weapons may be permitted on school property: A. Where weapons are under the control of or used by authorized law enforcement personnel. B. Upon prior authorization by the building administrator, weapons that are legally registered and handled in a safe manner for the purpose of education. (Example: For a hunter's safety class.) C. Upon prior authorization by the building administrator, weapons that are legally registered and safely handled during the authorized use of school facilities by a member of the community. 3430 - IN-SCHOOL SUSPENSION
As an alternative to out-of-school suspensions, the Board endorses the concept of in-school suspension as one method to enforce, school rules and regulations.
A.
A conference room or a corner of the classroom separated by a portable wall, cabinets, etc., may be used for this purpose.
B.
School assignments will be brought to the student during the time spent in isolation.
140
C.
The student will be recorded as being in attendance and the suspension will not be recorded on the student's record.
D.
Parents or legal guardians will be notified in advance of the in-school suspension or detention.
3440 - BUS CONDUCT
Any pupil or pupils whose conduct on the school bus is such that it represents a threat to the health, security and safety of the other passengers, is subject to suspension of school bus transportation by the supervising building administrator. Bus riders shall conform to the same standard of conduct and cleanliness that is expected of them at school. (See Appendix B & F) 3450 - SCHOOL ACTIVITIES CONDUCT
Any student, who, while attending school activities, exhibits extreme negative sportsmanship, uses profanity, or makes inappropriate or racial statements, commits acts that could endanger the safety of others, or interferes with effective games, meets or activity management, may be suspended from further attendance at these activities. Length of suspension will vary from three months to a year depending upon severity. 3460 - STUDENT ASSISTANCE
The School District of Onalaska acknowledges the appropriateness of the school as a public institution, and the extraordinary opportunity of the school as a pool of accessible resources in minimizing the effect of issues, which significantly interfere with learning potential. These issues may include but are not limited to academic performance, mental/physical health, and/or personal/social development. The district will cooperate with community agencies and families to provide support through the Student Assistance Program. (See Appendix I) 3461- SUICIDE PREVENTION
When any person employed by the School District of Onalaska shall have reason to believe, either by virtue of direct knowledge or a report from another person, that a student is in any danger of harming him or herself through an attempted suicide, or has attempted suicide, that person is to report the situation immediately. The procedure to report this situation is as follows: A.
Contact the building administrator and/or a member of pupil services staff. If the student's life is in imminent danger, summon law enforcement personnel to transport the student to the nearest hospital emergency room.
B.
The building administrator and the pupil services team shall contact the student's parents/guardian/family and request that they meet with
141
the school staff immediately. The parents shall be informed that their child has attempted or is planning to attempt suicide. C.
If the danger to the student is not imminent, the building administrator and/or the pupil services team shall determine if it is appropriate to involve the county department of social services or urge the parents to involve these agencies.
D.
When any outside agency is to be used, a release-of-information form shall be signed which will allow a two-way flow of information between the school and the community agency.
E.
After the immediate crisis has been resolved, the building administrator and the pupil services team shall meet to evaluate the situation and decide on an appropriate role for the school to take in assisting the student. This group shall appoint a member to be case manager to keep close contact with the student and the community agencies treating the student to insure a coordinated school and agency approach.
F.
All teachers involved with the student shall be invited to an informational staffing to assist them in appropriately dealing with the student.
G.
The pupil services staff person assigned as case manager shall maintain a written record of all actions taken by the school in the case and shall perform a monitoring and follow-up function to support the student and assist the teachers after the student returns to class. The case manager shall maintain weekly contact with parents during a 90day time period after the referral.
H.
The case manager shall make a report to the building administrator and pupil services team at the end of the 90 days to clarify the status of the student at the time. The building administrator and the pupil services team shall determine what, if any, further action shall be taken.
I.
The case manager shall meet with the student's parents to inform them of the decisions of the school staff on district follow-up and to obtain their reaction.
J.
Procedure to be used by crisis response team following the death of a student. (See Appendix R)
3470 - STUDENT REPRESENTATION ON BOARD OF EDUCATION
A high school student representative will be invited to sit on the Board of Education during the school year. 3471 - GUIDELINES
142
A.
The student representatives are encouraged to attend all regular open meetings during the school year.
B.
The student representatives may not attend closed sessions.
C.
The student representatives are nonvoting members of the school Board but may participate in discussion.
D.
The student representatives will give a student report at each Board meeting.
E.
The student representatives will act as a liaison between the school Board and students.
F.
The student representatives will make a school Board report at each student council meeting.
3480 - PROTECTIVE SERVICES
3481 - REFERRAL OF STUDENTS
The professional staff employed by the district are not liable for referring a pupil of the school to law enforcement authorities, for removing a pupil from the school premises or from participation in a school-sponsored activity, for suspicion of possession, distribution or consumption of an alcoholic beverage or a controlled substance, as defined in State Statute 161.01 (q). 3482 - PARENT NOTIFICATION
The building administrator or designee will notify parents prior to releasing any student from the school premises to police officers. If parent(s) cannot be notified, the person listed as the emergency contact person on the enrollment card will be contacted. 3483 - INTERVIEWING STUDENTS
Law enforcement officials will be permitted to interview student(s) only with the consent of the building administrator. If the circumstances warrant, the building administrator shall notify the parents prior to the questioning. (Appendix E) 3484 - CHILDREN'S CODE INVESTIGATIONS
Local law enforcement agencies and county departments of social services required to investigate under the Children's Code (Chapter 48 State Statutes) may interview students on school premise without school personnel being present. School officials are not obligated to notify parents or guardians. That is the duty of the agencies.
143
3490 - ALCOHOL AND OTHER CONTROLLED SUBSTANCES
Students have the right to attend school in an environment that is free from the nonmedical use of alcohol and controlled substances. These substances interfere with the learning environment of students and the performance of students and employees. 3491 - PROHIBITED ACTIONS
The following actions are prohibited by students in or on school property, in any district-owned or contracted vehicle or at school-sponsored activities: A.
the use, possession, dispensing, distribution, manufacture, transfer, sale or possession with intent to sell controlled substances, alcohol or drug paraphernalia (as defined by local, state, and federal statutes); and
B.
being under the influence of alcohol or controlled substances.
3492 - PARENT NOTIFICATION
Parents/guardians and students will be informed of the established standards of conduct and possible sanctions related to the use and abuse of alcohol and controlled substances. Failure to abide by this policy will result in disciplinary action up to and including suspension or expulsion from school. Such disciplinary action shall be done in accordance with state law and established procedures. Violation of this policy may also result in referral to law enforcement officials for prosecution under specific local, state, or federal laws. 3493 - EDUCATIONAL PROGRAMS
Because of the extreme health risk to students and adults, the district shall provide educational programs and activities regarding the health dangers involved in the use of alcohol and other controlled substances. The district will strive to promote classes and activities in accordance with applicable state statutes and federal drug free schools legislation. 3494 - PENALTIES FOR VIOLATIONS
Students are prohibited under State Statutes 120.12 (9) from using any tobacco product on school district premises. Students violating the statute will receive a citation and/or suspension. Persistent violations of the use of tobacco could result in expulsion. Students will be advised to seek help through the Student Assistance Program. 3495 - STUDENT ASSISTANCE
144
The district shall assist students, parents/guardians and staff to be aware of procedures that exist to deal with the problems associated directly or indirectly with controlled substances and alcohol use and abuse. The district will participate in programs, including student assistance programs, which focus on prevention of drug and alcohol use and abuse and provide intervention and support for those students affected, directly or indirectly, by controlled substance or alcohol problems. These programs should be part of a network of community services and be provided through both school and community efforts. (See Appendix I) 3500 - STUDENT RECORDS
3510 - RETENTION
Records are maintained in the interest of the student to assist the school in providing appropriate educational experiences. All records will be retained per Wisconsin Records Retention Schedule. 3520 - TYPES OF RECORDS
Student records include all records relating to an individual student other than notes or records maintained for personal use by teachers or other certified personnel which are not available to others, and records necessary for and available only to persons involved in psychological treatment of a student. 3521 - PROGRESS RECORDS
Progress records maintained by the school include a statement of courses taken by the student, the student's grades, the student's extracurricular activities and the student's attendance record.
3522 - BEHAVIORAL RECORDS
Behavioral records maintained by the school include all student records other than progress records. For example: standardized achievement tests, psychological tests, physical health records, evaluations other than grades, and written documents relating to individual student's behavior.
3523 - DIRECTORY INFORMATION
The Onalaska Board of Education, has designated the following data for its students as "Directory Data": A.
Student's name and date of birth
B.
Names of students participating in approved athletic events and other recognized school activities.
C.
Height and weight data for members of athletic teams.
145
D.
Student photographs.
E.
Awards or degrees received by students.
F.
Name of the school most recently/previously attended.
The Onalaska Board of Education has declared the following data for parents/legal guardians as "Directory Data": A.
Parent/legal guardian's name(s)
B.
Address
C.
Phone Number
D.
Student's name and name of school most recently attended.
Directory data will be disclosed upon request after the school has notified the parent(s), legal guardian(s) or guardian ad litem of the categories of information which it has designated as directory data with respect to each student and has allowed fourteen (14) days for the parent, legal guardian, or guardian ad litem of that student to inform the school that all or any part of the directory data may NOT be released without the prior consent of the parent(s), legal guardian(s) or guardian ad litem. 3530 - CONFIDENTIALITY OF RECORDS
All student records are confidential, with the following exceptions: A.
A pupil, or the parent or legal guardian of a minor pupil, shall, upon request, be shown and provided with a copy of the pupil's progress records within a reasonable period of time.
B.
An adult pupil, or the parent or legal guardian of a minor pupil, shall, upon request, be shown in the presence of a person qualified to explain and interpret the pupil's behavioral records. Such pupil or parent or legal guardian shall, upon request, be provided with a copy of the behavioral records within a reasonable period of time.
C.
The judge of any court of this state or of the United States, shall, upon request, be provided by the school district clerk with a copy of all progress records of a pupil who is the subject of any proceeding in such court.
D.
Pupil records may be made available to persons employed in the school which the pupil attends who are required by the Department of Public Instruction under Statute 115.28 (7) to hold a certificate, license or permit.
E.
Upon the written permission of an adult pupil, or the parent or legal guardian of a minor pupil, the school shall make available to the person named in the
146
permission form, the pupil's progress records of such portions of his behavioral records as determined by the person authorizing the release. F.
Pupil records shall be provided to a court in response to a subpoena by parties to an action for in camera inspection, to be used only for purposes of impeachment of any witness who has testified in the action. The court may turn said records or parts thereof over to parties in the action or their attorneys if said records would be relevant and material to a witness's credibility or competency.
G.
The Board may provide the Department of Public Instruction or any public officer with any information required under State Statutes Chapter 115 to 121. Notwithstanding their confidential status, student records may be used in suspension and expulsion proceedings and by the I.E.P. team under Chapter 115 of the Statutes. The building administrator shall have primary responsibility for maintaining the confidentiality of all student records kept at that school. All requests for inspection or for transfer to another school or school district should be directed to the building administrator or designee, who will then determine whether inspection or transfer is permitted under this policy. The building administrator or designee shall be present to interpret behavioral records when inspection is made under Series 3522. Upon transfer of student records to the pupil services office (under Series 3550), these duties shall be assumed by the director of pupil services.
3540 - LOCATION OF RECORDS
The records of students entering Onalaska Schools shall be located in the school offices and will be shared with classroom teachers as requested. 3550 - MAINTENANCE AND DESTRUCTION OF RECORDS
While students are attending school, their records will be maintained in the school of attendance. Upon transfer of the student to another school operated by the district, the records shall be transferred to that school. When the student ceases to be enrolled in a school operated by the district, his or her records will be transferred to the pupil services office. Records, which are transferred to the pupil services office when the student ceases to be enrolled, shall be maintained per policy 1152. 3560 - TRANSFER OF RECORDS
Student records relating to a specific student shall be transferred to a new school or school district where the student moves. When the transfer of records is to a new district, a written request for records must come from the adult student, the parent or legal guardian of a minor student, or the receiving district. All requests for records and the transferring of requested records shall be through the pupil services office.
147
3570 - PARENT CHALLENGES OF RECORD CONTENTS
Parents shall have the opportunity for a hearing to challenge the content of their student's school records as it relates to the accuracy of said record, or violation of privacy, or student rights. Further, parents shall have an opportunity for a hearing when student records are sent to other schools or school systems, in which student intends to enroll. A.
Parents shall file a written request with the Board of Education.
B.
The hearing shall be scheduled within a reasonable period of time following the request.
C.
The superintendent or designee shall have primary responsibility for conducting the hearing and selecting the tribunal members.
3600 - STUDENT HEALTH
3610 - ILLNESS AND ACCIDENTS
In the event of emergency, calls will be made to 9-1-1, the District Nurse, then the parent/guardian. During co-curricular activities or field trips, 9-1-1 and then the parent will be called. If supervising adult is unsure whether situation represents an emergency, it should be treated as though it is, with calls made as outlined above. For non-emergencies, the following guidelines apply: A.
Parents/legal guardians/foster parents are to be contacted in the event of significant student illness and injuries.
B.
Parents/legal guardians/foster parents are expected to take an ill student home or to designate an adult to take the student home.
C.
Ill students will be cared for in school only if a parent/legal guardian/foster parent or designated contact person cannot be reached and the student is not seriously ill.
D.
An ill student should not ride the school bus, if alternate transportation can be arranged.
E.
Students should return to school as soon as they recover sufficiently to function in school with a reasonable level of wellness, and they do not pose a significant risk of transmitting illness to others. 3611 - STUDENT ENROLLMENT INFORMATION FORM
148
Families are required each year to review and correct the student enrollment information form. This form will provide contact information in the event the student is ill or injured. This form also provides information regarding student health problems that may be shared with school-related staff. The form requires parent/guardian signature. These forms will be on file in the school office. 3612 - STUDENT HEALTH RECORD
A Student Health Record provides the means through which student health information and school health services are documented, maintained, and shared on a need-to-know basis, in accordance with applicable statutes protecting privacy and record retention requirements. The district nurses and the health paraprofessionals are responsible for documenting student health services in the Student Health Record. Occasionally, there is need for other individuals to document student health services such as during field trips, summer school, or co-curricular activities, or for students receiving student health services within the classroom. 3613 - STUDENT ACCIDENT REPORTS
All accidents, which occur during the school day or during school-related activities will be documented and reported. A.
Accident reports must be filled out for the following: 1.
Any injury for which a student visits or is advised to visit a health care provider.
2.
Traumatic injuries to the head, neck or back. Minor injuries to the head neck, or back will be documented in the Student Health Log.
B.
Documentation that an Accident Report has been filed will be noted in the Student Health Record.
C.
School personnel who witness an accident or who are supervising the activity in which the accident occurs, shall initiate and sign the Accident Report. Additional documentation will be made by the nurses or other personnel who provide care to the injured individual. Documentation shall be factual and complete.
D.
Accident Reports shall be submitted to the paraprofessional in the health office who will review them for completeness and accuracy. Accident Reports will be forwarded to the building administrator. Incidents resulting in treatment by a health care provider shall be reported immediately to the building administrator.
E.
The Accident Reports will be forwarded to and maintained by the
149
District Office in accordance with the State’s guidelines for record retention. 3620 - EARLY CHILDHOOD, PRESCHOOL AND KINDERGARTEN ENTRANCE EXAMINATIONS
Students enrolling for the first time shall submit a record of physical examination performed by a licensed health care provider or by the La Crosse County Health Department Health Screening Staff. A record of dental examination by a licensed dentist shall also be submitted. In addition, an eye examination by an ophthalmologist, optometrist or other authorized health care provider is requested under Wisconsin Statute. 3621 - HEALTH UPDATE FORM AND HEALTH ALERT
A.
Parents are requested to update student health status as changes occur.
B.
Information from the Student Health Update form is entered as a medical alert for the student. 1.
The Health Alert List identifies student health problems.
2.
Teachers and other staff are required to review the Health Alerts periodically to acquaint themselves with the health problems of their assigned students. Teachers and other staff must sign off each time that they have reviewed the medical alerts and related student health information in the health office, through the school’s health paraprofessional. It is especially important to review the health alerts when staff are assigned new students and/or when there are changes in class lists, such as at quarter or semester changes. Staff should also review health alert information prior to field trips or other activities away from the school building.
3.
Protocols established by the Activities Directors shall ensure that coaches/advisors are informed of the health alerts and related Individual Health Plans for students who have them.
4.
A hard copy of the Health Alert List is maintained by the health paraprofessional as a confidential document in the health room of each school.
3630 - IMMUNIZATIONS (STATUTE 140.05)
The Wisconsin Immunization Law (Statute 140.05) requires all students to be immunized according to age/grade level by the beginning of the school year. Immunizations are required for tetanus, diphtheria, and pertussis (DPT, Td and/or Tdap); polio (OPV); hepatitis B and measles, mumps and rubella (MMR).
150
Immunization for varicella (chicken pox) or documentation of the year a student had the disease, is required for grades K-12. A.
Parents/guardians/foster parents or adult students must provide the school with written evidence of compliance with minimum immunization requirements as noted in the District Information Handbook and the District website. Documentation of acceptable immunization verification shall include the day, month and year of each dose received.
B.
At least one dose of each vaccine required for student’s age/grade must be received within 30 school days of school entrance. The second dose(s) of vaccines must be received within 90 school days of school entrance. 3631 - WAIVER
Exemptions from the immunization requirements may be obtained for medical, religious, or personal conviction reasons. An authorized health care provider must sign a medical waiver. The parent, legal guardian or adult student over age 18 must sign the religious or personal conviction waiver. 3632 - ENFORCEMENT
The district nurses will send legal notices of immunization non-compliance in accordance with legal requirements to parent/legal guardian/ foster parent of students who enter school with incomplete immunizations or have not signed a waiver. In addition to informing the parent/legal guardian/foster parent or adult student that the student does not meet the minimum legal requirements for immunizations, these notices serve to inform the responsible party of the potential legal consequences of failing to meet the requirements. A.
The district will exclude students when it is required by law to do so. No student may be excluded from public school for more than 10 consecutive days unless, prior to the 11th consecutive school day of exclusion, the School District of Onalaska provides the student and the student's parent/legal guardian/foster parent with an additional notice, a hearing and the opportunity to appeal the exclusion, as provided by law.
B.
The district nurses will report all students who are not in compliance by the 60th school day to the District Attorney, as required by law.
C.
Wisconsin Statutes provide for the District Attorney to petition the court to direct the student to be immunized as required or to sign a waiver. The court may require a parent/legal guardian/foster parent or adult student to pay a fine of up to $25 per day for every day that the student remains noncompliant.
D.
In the event of a substantial outbreak of a vaccine preventable disease, the School District of Onalaska will exclude students who are not immunized including those with waivers on file if the district is
151
advised to do so by the La Crosse County Health Department or the Wisconsin Department of Health and Social Services. Students may be excluded until the outbreak subsides. 3640 - COMMUNICABLE DISEASE CONTROL
In an effort to maintain a safe and healthful school environment, the District will: A.
Provide educational opportunities to students regarding measures that can be taken to reduce the risk of contracting or transmitting communicable diseases at school.
B.
Enforce policies intended to prevent discrimination toward students who have suspected or diagnosed communicable diseases.
The District recognizes that an individual's health is personal and private. All information regarding students with suspected or confirmed communicable diseases will be monitored in accordance with state and federal law and School District of Onalaska policies. Confidentiality regarding student records will be observed. Public health reporting requirements will be met in accordance with local and state laws. 3641 - EDUCATION AND PREVENTION
A.
Annually, the District will provide review and follow-up of student immunization status and verify that required physical examinations have been obtained.
B.
Each school shall post the Wisconsin Communicable Disease Chart, provided by the Wisconsin Department of Health and Social Services. Information regarding reportable diseases shall be available on request to interested parents/legal guardians/foster parents.
C.
Information regarding suppression and control of communicable diseases will be included as a regular part of the K-12 health curriculum.
D.
Concerns regarding the prevention and control of communicable illness at school or in the community should be directed to the district nurses. The district nurses will determine when communication to staff and parents is indicated, and in what manner the communication should be shared.
E.
Universal precautions to prevent the spread of communicable disease by air, by exchange of body fluids, or by direct contact will be followed by all school personnel in the performance of their duties. (See Appendix Q)
F.
The following protocol will be used should an incident occur in which it is suspected that a student has sustained a significant exposure to blood or other potentially infectious materials (See Appendix Q):
152
G.
1.
The district nurses will be notified.
2.
The district nurses will contact the parent/legal guardian/foster parent and inform them of the incident and suspected significant exposure.
3.
The district nurses will recommend to the parent/legal guardian/foster parent to seek consultation and care from their health care provider.
Mandatory screening for communicable diseases that are not spread by casual every day contact, shall not be a condition for school entry or attendance. Students are free to obtain such tests through their own means without risk to their educational programming.
3642 - REPORTING AND CONFIDENTIALITY
A.
The district nurses, in consultation with the building administrator, shall serve as the district's liaison with students, parents/guardians/foster parents, physicians and public health officials and the community at large concerning communicable disease issues in the school.
B.
Any individual who knows or suspects a student of having a communicable disease which may threaten the health of those in direct contact shall report the facts/circumstances to the district nurses. The district nurses will confer with the building administrator and/or school personnel as warranted and permitted by the circumstances. The district nurses will report to the La Crosse County Health Department officials if required by public statutes to do so.
C.
The District will maintain confidentiality of health information of students, and will not disclose any such information except to the extent required or permitted by law and necessary for the safe operation of the District.
3643 - HEALTH CARE TEAM
A.
The health care team will consist of the district nurses, in cooperation with the student's parent/legal guardian/foster parent and student's health care provider. The team will confer, as necessary and permitted, with the district medical advisor, legal counsel, and local or state public health officials.
B.
The health care team will confer at the request of the district nurses or building administrator to determine whether and under what circumstances a student may be sent home for diagnosis and treatment or excluded from school attendance. The health care team will also serve as consultants to make recommendations regarding educational program modification short of exclusion that could permit
153
the student to attend school without posing a significant threat to the health of self or others. C.
The health care team will provide, at regular intervals, re-evaluations of the health status of students temporarily removed from the usual school setting.
D.
The health care team may provide information to the superintendent and School Board to the extent permitted by law in view of confidentiality requirements.
3644 - PROTECTION OF IMMUNOSUPPRESSED STUDENTS
Students with chronic and/or infectious diseases may be immunosuppressed and may be at risk of suffering severe complications when other communicable diseases are present in the school environment. Parents should inform the district nurses in writing if their child is immunosuppressed, and in need of extra protective measures to reduce the chance of exposure to communicable illness. For each student known to be immunosuppressed, the district nurses or building administrator will notify the parent/legal guardian/foster parent or adult student, when such communicable disease occur in the school setting. Upon the recommendation of the district nurses, students who may be exposed to a significant health risk because of their own immunosuppression may be excused from school attendance, upon request of the parent/legal guardian/foster parent or adult student, until the risk has abated. 3645 - COMMUNICABLE DISEASE STUDENTS WITH HIV INFECTION/AIDS
A.
Students suspected of or diagnosed with HIV infection will be allowed to attend school in their regular classroom settings and will be considered eligible for all rights, privileges, and services provided by law and District policy.
B.
The health care team will decide on the appropriate educational setting on an individual basis. The decision will be based on an objective assessment of each affected student's neurological development, physical condition, and behavior. If it is determined that the student poses a significant health risk to others, she/he may be placed in an alternative educational setting.
C.
If the District is informed that a student is infected with HIV, this information will be held with utmost confidentiality. The only district personnel who shall know the identity of a student who is infected with HIV are those who need to participate in the planning process. The parent/legal guardian, with the student’s health care provider, determines whether the individual has extenuating circumstances (e.g. secondary infection) that constitutes a medically recognized risk of transmission in the school setting. These individuals who may know
154
the identity of the student may include the district nurses, the student’s health care provider, and public health official, depending on the willingness of the infected individual and/or parent/legal guardian to release the health information to the identified individuals. Additional individuals may be notified if it is felt essential to protect the health of the infected individual or others, or if additional individuals are needed to periodically evaluate or monitor the circumstances/situation. D.
The district nurses shall maintain all medical information and other written documentation pertaining to a student who is infected with HIV in a locked file. Access to this file will be granted only to those individuals who have signed consent of the infected individual or parent/legal guardian in the case of students under age 18.
3646 - EXCLUSION FROM SCHOOL
A.
Students who are suspected of having a communicable disease that could be detrimental to the health of themselves or others in the school environment may be sent home for diagnosis and treatment. Students who are diagnosed with a communicable disease that renders them unable to pursue their studies or poses a significant risk of transmission to others in the school environment shall be excluded until their presence no longer poses a threat to the health of themselves or others.
B.
The determination as to whether and under what circumstances a student may be sent home for diagnosis and treatment or excluded from school attendance shall be made by the district nurses and/or the building administrator or designee. Where appropriate, communicable disease resources and/or local public health officials will be consulted. The building administrator, or designee, must report cases, in which a student’s health related absence exceeds five (5) days, to the district nurses.
C.
Cases in which the disease in question appears to require a lengthy period of exclusion, or to pose a serious threat to the health of the student or others, will be referred to the health care team, unless referral to the I.E.P. Team is warranted.
D.
When circumstances warrant and permit, the parent/legal guardian/foster parent shall be contacted. Parental input will be requested prior to making the determination to send a student home for diagnosis and treatment. If a student is sent home or excluded from school attendance, the district nurses, the building administrator or designee shall immediately notify the student's parent/legal guardian/foster parent regarding the action and the reason for exclusion.
E.
Alternative educational opportunities will be arranged for students who must be excused from school attendance for a lengthy period of time.
155
F.
The building administrator, district nurses or health care team shall determine when a student who has been excluded from school may return. The District may require a statement signed by the student's health care provider clearing the student for readmission.
3647 - APPEAL PROCEDURE
A.
A parent/legal guardian or adult student who disputes the decision to exclude a student from school attendance may appeal the determination or action by filing a complaint with the superintendent, 1821 East Main Street, Onalaska, Wisconsin, 54650. The complaint must be made in writing, signed by the complainant, and submitted within five (5) consecutive school days of the disputed determination or action and must contain: 1. A statement of the facts. 2. A statement of the relief requested. 3. Any necessary medical information.
B.
The superintendent shall confer with the district nurses and meet with the complainant within ten (10) consecutive school days of receipt of the complaint to verify the nature of the complaint and to explain the procedure that will be followed to address the complaint.
C.
A complainant who remains unsatisfied with the superintendent's decision may appeal to the School Board. This appeal must be made in writing, signed by the complainant, and submitted to the School Board within ten (10) consecutive school days of the superintendent's decision and must state the reasons for disagreement with that decision. The School Board will schedule a hearing, upon request, and will render a written decision within thirty (30) consecutive school days of receipt of the appeal or (if hearing is held) at the conclusion of the hearing.
D.
A student may be excluded from school throughout the appeal process except as prohibited by law.
E.
Complaints involving pupil discrimination on the basis of physical, mental, emotional, or learning disability will be resolved through the procedures established by the District to comply with laws governing those circumstances.
F.
Complaints involving the identification, evaluation, educational placement, or provision of a free appropriate public education of a student with exceptional education needs will be resolved through established procedures.
3650 - MEDICATIONS
156
3651 - AUTHORITY TO ADMINISTER MEDICATIONS
In addition to the District Nurses, employees who are assigned by their administrator to administer medication to students, and who meet medication training requirements per Wisconsin statutes, including successful completion of skill checks for non-oral and emergency medications, where required by the Department of Public Instruction may: A. Administer any nonprescription drug product to a student in compliance with the written instructions and written consent of the student's parent or guardian; 1. When the nonprescription drug is provided by the parent or guardian, it must be in the original manufacturer’s package. 2. The package must list the ingredients and recommended therapeutic dose in a legible format. 3. The nonprescription drug may be administered in a dosage other than the recommended therapeutic dose only with the written order of the student’s licensed practitioner. B. Administer a prescription drug to a student in compliance with the written instructions of a licensed practitioner if the student's parent or guardian or adult student consents in writing. 1. When the prescription drug is provided by the parent or guardian, it must be in the original pharmacy-labeled package and must specify: the name of the student, the name of the prescribing practitioner, the name of the prescription drug, the dose, the effective dates and the directions in a legible format. Foster parents may sign for the administration of nonprescription or prescription medication if they have a document signed by the parent/legal guardian granting the foster parent authority to seek medical care or sign for medical needs. 3652 - LIABILITY PROTECTION
A.
As provided for by Wisconsin law, designated school personnel are immune from civil liability for acts or omissions in administering a drug or prescription drug to a student unless the act or omission constitutes a high degree of negligence. This immunity does not apply to health care providers.
B.
The building administrator who authorizes designated school personnel to administer a drug or prescription drug to a student is
157
immune from civil liability unless the act or omission constitutes a high degree of negligence. C.
Designated school personnel who in good faith render emergency care to a student are immune from civil liability for their acts or omissions in rendering such emergency care unless the act or omission constitutes a high degree of negligence.
D.
No school personnel except a health care professional may be required to administer a drug or prescription drug to a student under the Statute 118.29 by any means other than ingestion.
3653 - MEDICATION ADMINISTRATION BY DESIGNATED SCHOOL PERSONNEL
The district nurses are the managers of protocols for the administration of medications. The following guidelines will be used to in-service designated school personnel. A.
The task must be commensurate with the educational preparation and demonstrated abilities of the designated school personnel.
B.
Direction/in-service and assistance will be provided, as needed and in accordance with Wisconsin statues, to the designated school personnel.
C.
The designated school personnel who administer medication on a daily basis will be supervised and monitored in medication administration by the district nurses.
D.
All medication administered at the school will be kept in a locked file or locked drawer in the health office in each school, unless an exception is directed by the district nurses.
E.
The duration of time for which the medication is to be administered which is not to exceed the current school year, including summer school, shall be contained in the written instructions from the prescribing health care provider. If there are changes from the original written instructions, these changes must be received from the health care provider.
F.
An accurate and confidential system of record keeping is monitored and maintained on an ongoing basis for students receiving medication. 1.
The health paraprofessional in each building will maintain upto-date medication reports and records.
2.
Every dose of medication administered to a student will be documented by the health paraprofessional or other person
158
assigned the duty of medication administration. 3.
G.
The Medication Form for each student receiving medication will remain on file in the school health office. The Medication Form will remain in place until the medication is discontinued or until the end of the school/summer school year at which time it will be included in the student's health file. If a written medication change in dosage is made, a new form will replace the existing form.
Medication errors must be reported immediately upon realization of the error to the district nurses. 1.
All medication errors will be documented on a medication error report.
2.
The parent /legal guardian/foster parent or adult student will be informed by the district nurse, unless the nurse directs another person to inform the parent.
3.
The district nurse will inform the student’s health care provider, when indicated.
H.
The district nurses shall periodically review the policies, procedures and records governing the administration of medications at school. Upon request the district nurses will be available to answer questions regarding administration of medication to students.
I.
School personnel are requested to report suspected side effects or any unusual behavior of students on medication to the district nurses/building administrator.
J. Exceptions 1.
Students who need to carry and self administer medication for asthma in the form of an inhaler, or self-injected medication such as injectable epinephrine or insulin will be allowed to do so upon receipt of a written request from the parent/legal guardian/legally authorized foster parent/adult student, along with the health care provider’s signature
2.
As provided by Wisconsin law, no employee except a health care professional may be required to administer a prescription medication to a student by any means other than ingestion
159
3.
In accordance with Wisconsin law, some medications may be administered when available in urgent or emergency situations without the written consent of the parent or order of the individual student’s health practitioner.
4.
Other exceptions to the medication policies/procedures are to be made only by or under the direction of the district nurses, in collaboration with the medical advisor, as needed.
3654 - ADMINISTERING PRESCRIPTION MEDICATIONS TO STUDENTS
The School Board encourages parents/legal guardians/legally authorized foster parents or adult students, whenever possible, to schedule medication to be given at home. In the event medication must be given during school hours or school-related activities, the parent/legal guardian/legally authorized foster parent or adult student is responsible for providing the prescription medication and a valid School Medication Form, obtained from the school office. To be valid, the School Medication Form requires student information, parent/legal guardian/legally authorized foster parent or adult student signature, in addition to the signature of the student’s health care provider. A.
School Medication Form 1.
Student information includes a student name, birthdate, school, name of medication, medication dosage, time/frequency of administration, school year/effective date, health care provider and the reason for medication.
2.
Parent/legal guardian/foster parent or adult student signature: a.
Authorizes administration of medication.
b.
Acknowledges that medication must be supplied in its original, properly labeled container from the pharmacy.
c.
Acknowledges that the medication order is in effect for the school year unless otherwise indicated.
d.
Acknowledges responsibility to notify the school in writing of any changes and obtain a new health care provider’s order.
e.
Authorizes verbal/written exchange of information between school personnel and student's health care provider concerning the administration of medication.
160
f.
3.
Releases the school district and school personnel from any liability claims as a result of the administration of medication as directed.
The student’s health care provider must sign the order for medication.
B.
The properly labeled container from the pharmacy and valid Medication Form must contain the identical written information for the medication to be administered to the student. If there is a change in medication, another written order by the health care provider must be obtained by the parent/legal guardian/foster parent. The change must also be on a newly labeled container from the pharmacy.
C.
Prescription medication provided by the parent/legal guardian/foster parent or adult student will not be administered by designated school personnel without a valid School Medication Form. Medications will be administered in accordance with the written orders of the health care provider.
3655 - ADMINISTERING NON-PRESCRIPTION MEDICATIONS TO STUDENTS
School personnel may not administer non-prescription medicine to students without meeting all the criteria listed above under Policy 3654 - Administering Prescription Medications to Students. A health care provider’s signature is not required for non-prescription medication. Non-prescription medication must be in the original container and clearly labeled with the student's full name. The parent/legal guardian/legally authorized foster parent/adult student must provide the directions for medication administration in writing on the School Medication/Procedure Form. 1. Aspirin or medication containing aspirin should be used with great caution in school-aged children because of its association with Reye's syndrome. For this reason, parents/legal guardian/legally authorized foster parents are asked to obtain an Order for Medication, signed by a health care provider, before school personnel may administer medication containing aspirin. 3656 - ADMINISTERING MEDICATIONS DURING COCURRICULAR ACTIVITIES OR FIELD TRIPS EXTENDING BEYOND THE REGULAR SCHOOL DAY
Medications will be administered to students on field trips extending beyond regular school hours and during co curricular activities when the following requirements are met: A. The Medication Orders for Field Trip Extending Beyond the Regular School Day or Other Co curricular Activity form is completely and accurately filled out and signed by the parent/guardian (for all
161
medications) and health care provider (for prescriptions only). 1. Only medications (prescription and over-the-counter) provided by the parent/guardian will be administered to the student. There are no stocked medications. 2. The parent/guardian must obtain the required health care provider’s signature for prescription medications given at hours other than the usual school day (i.e. after school, bedtime, etc.) 3. All medications to be administered must be received by the school prior to the activity. 4. Each medication to be administered must be properly labeled with: The student’s name The name of the medication The dosage to be administered The time of administration 3657 - MEDICATION ADMINISTRATION DURING SUMMER SCHOOL
At the end of each school year, parents will receive a letter from the district nurses prompting them to pick up medication. In the event a student is going to attend summer school – including academic, enrichment or co-curricular activities, parents must request in writing to hold medication that was provided to the school during the regular school year, through the summer. Parents of children who have individual health plans requiring urgent or emergency medications such as EpiPens, insulin, glucagon, rectal valium, etc. are encouraged to call the district nurses to make plans for their children during summer school, including the moving of medication from one building to another, where needed. The summer school coordinator with the help of the district nurses will be responsible to see that summer school teachers are informed of students in their classes who have health alerts or who require medication administration and to see that the medication is available in the school(s) of the students attendance. 3658 - DELEGATION OF CARE
A.
The district nurses are responsible for making the decision whether, and under what circumstances, the delegation occurs. In delegating nursing acts to assistive personnel, the registered nurse must adhere to the requirements of the rules of the Board of Nursing set forth in section 6.03(3) and section 6.04(2), Wisconsin Administrative Code.
B.
The following guidelines will be used to delegate care to school personnel:
162
1.
The task must be commensurate with the educational preparation and demonstrated abilities of the designated school personnel.
2.
Direction/in-service and assistance will be provided to the designated school personnel.
3.
The designated school personnel will be supervised and monitored in delegation of care.
3660 - CLASS EXEMPTIONS
When a student is temporarily unable to participate in physical education or any other class or activity due to illness or injury, he/she may be excused upon receipt of a written note from the parent/foster parent/legal guardian for a period not to exceed three (3) consecutive days. The teaching staff shall arrange for alternative instruction for the student. 3661 - STAFF CONSULTATION
The School Board encourages parents/foster parents/legal guardians to require their children to participate in physical education and other classes to the fullest extend that is healthy. Parents/foster parents/legal guardians are invited to seek the input of the physical education teachers, the building administrator, the district nurses and/or other staff in making the determination of specific restrictions necessary to ensure the student's wellbeing. 3662 - WRITTEN EXCUSE FROM PARENT
The written excuse must be delivered to the school office and should state: the student's name, the nature of the problem or reason for the excuse, the specific restriction or exclusion requested, and the date(s), for which the restrictions apply. 3663 - WRITTEN STATEMENT FROM HEALTH CARE PROVIDER
A written statement from a health care provider or other licensed provider listed in State Statute 118.15, confirming the medical need for restriction or exclusion from class, is required to excuse a student for more than three (3) consecutive days. The health care provider’s request should also indicate the duration of the restrictions. Students will be excluded from outdoor recess when a medical statement is received that excludes or significantly restricts a student from participating in Physical Education class. 3670 - RELIGIOUS EXEMPTIONS
163
Provisions of Section 3600, Health, shall not be required of students if the parents file with the supervising building administrator an affidavit setting forth that they depend exclusively upon prayer or spiritual means for healing, in accordance with the teachings of a bona fide religious sect, denomination or organization, and that they claim exemption on this ground. 3680 - COLLABORATION WITH OUTSIDE AGENCIES
The School District of Onalaska requires district school personnel to work with the school, county, and state health departments to maintain a healthful and safe school environment; to promote the good health of students and their families; to educate students in health promotion, disease prevention and good health practices; and to help students develop a sense of responsibility for personal and community health. 3690 - STUDENT NUTRITION, WELLNESS AND PHYSICAL ACTIVITY
The School District of Onalaska supports healthy practices by promoting wellness, good nutrition, and regular physical activity as a part of the total learning environment. The District recognizes the following components as essential to the implementation of positive nutrition and wellness practices. I. Student Nutrition Program The district will support and promote proper dietary habits through the school nutrition programs. A. Breakfast/Lunch Programs
School sponsored meal programs will provide nutritionally balanced foods for the students. The program will strive to meet or exceed the U.S. Dietary Guidelines. Posted on the District web site. These guidelines will focus on a healthy eating plan that: x x x x
Emphasizes fresh fruits, vegetables, whole grains and fat-free or lowfat milk and milk products. Includes lean meats, poultry, fish, beans, eggs and nuts. Is low in saturated fats, trans fats, cholesterol, salt and added sugars. When possible and feasible, is derived from purchases made in collaboration with local farmers and growers for the purpose of increasing the consumption of minimally processed foods.
Foods shall be served with consideration toward variety, appeal, taste, safety and packaging to ensure high quality meals and healthy dietary habits. The lunchroom environment should provide a relaxed atmosphere where students have time to eat their meals. Lunch times will be a minimum of 20 minutes in length with minimal interruptions.
164
B. A la Carte / Milk Program
A la Carte programs will be available at the middle and high schools. Snacks available from a la Carte will follow the U.S. Dietary Guidelines and may include beverages such as water, milk or juice. A la Carte times will vary but should relate to the lunchtime schedule to not discourage eating a healthy lunch. A milk program will be available at each elementary school. C. Other Sale of Foods
The building principal must approve all other food sales during the school day. D. Student / Teacher Fundraising
All fundraising projects involving food and affiliated with the schools shall have a goal of supporting healthy nutrition and wellness. E. School Sponsored Events Outside the School Day
It is highly recommended that foods and beverages sold at school sponsored events outside the school day place an emphasis on promoting good health and nutrition. F. Vending Machines and Non-Vending Food Items
Vending machine and non-vending machine food sale of milk, water, fruit juices, nutritionally fortified beverages and snacks that follow the U.S. Dietary Guidelines will be permitted on school grounds. G. School Nutrition Advisory Committee
Each school will develop a process in which a group of stakeholders will consult with the school nutrition director on food products, décor, food presentation and other school nutrition related areas. Members of this group should include, but would not be limited to, students, teachers, parents, administrators and school nutrition employees.
H. School Store
School store(s) will only sell food items that comply with the district nutrition policy. I. Class Celebrations / Student Incentives Parents are encouraged to bring healthy snack choices for classroom celebrations such as but not limited to children’s birthdays, holiday celebrations and special classroom events. A recommended list of
165
snacks will be made available to parents upon request from the building administrator. (List to be attached.) Teachers will also make parents aware of restricted food/non-food products to prevent any allergic reactions within the class population. Teachers will be required to follow district nutrition guidelines with regard to snacks they purchase for student treats or student incentives. Strong consideration should be given to non-food items as part of any teacher to student incentive program. J. Parent Groups
Parent groups are encouraged to follow the district nutrition policy when including food as part of school functions such as but not limited to Putting On the Lips, Family Reading Nights, Fun Fairs and pre-game meals. It is also recommended that parents refrain from providing foods of minimal nutritional value as defined by the USDA. K. Water Consumption
Increased consumption of water throughout the day is encouraged. Staff members should be particularly sensitive of student needs for water during periods of hot weather. Students should be allowed to carry bottles of water during the school day. Water should be available during meal times and through school vending machines, concessions and a la Carte. Water Bottles 1. Water bottles should be clear and have secure caps. 2. Students may not share water bottles. 3. Empty bottles should be sanitized for continued use, discarded or recycled on a regular basis. 4. Students misusing water bottles shall be subject to school disciplinary policies. 5. Water bottles can be restricted in certain areas where equipment, instruction or appropriateness is a factor – example: science labs, LMCs, computer labs, L. Co-Curricular Travel
Co-Curricular participants are encouraged to eat healthy snacks and pre/post event meals when traveling on school trips. Parents are also encouraged to provide food products that meet the US Dietary Guidelines in sack type lunches for such events. II. Physical Activity
Physical activity is an essential component for all students. Students will be encouraged to engage in physical activity through a curriculum that promotes life-
166
long activities. The district recommends at least 60 minutes of physical activity for student per day. This activity should include regular instruction in physical education classes, co-curricular activities, recess and other opportunities for physical activity before, during and after school. When possible, schools will encourage students to actively commute to and from school. The goal of the district is to meet or exceed the physical education requirements set by the State of Wisconsin. (See district physical education curriculum on district web site). The district will continue to collaborate with the City of Onalaska, the La Crosse County Health Department and the YMCA to find ways to increase the physical activity of students. Schools are encouraged to explore the availability of Safe Routes to Schools and Walking School Bus activities within the county in an effort to expand student physical opportunities and an educational awareness of the benefits of such efforts. III. Health Education
The K-12 health curriculum will educate students to develop the knowledge, attitudes, skills and behaviors for life-long wellness. The health curriculum supports the philosophy that the quality of life is dependent upon the student’s interaction with their total environment – including physical, mental and social well-being. It is the goal of the district to meet or exceed the requirements for health education of the State of Wisconsin. (See district health education curriculum). A. Parent/Family Wellness Education
The district will provide parents with informational materials that will help support the notion of family wellness, good nutrition and physical activity. This information will be in the form of (but not limited to) curriculum materials, family education nights, newsletter articles or recommended home activities/practices. 3700 - FUND RAISING AND OTHER STUDENT FINANCIAL MATTERS
3710 - FEES AND FINES
3711 - INSTRUCTIONAL MATERIALS FEES
The school may charge each student enrolled basic fees. This fee shall be determined annually by the Board. Students and/or parents shall be notified within two weeks of the start of any semester what expenses are involved in a course. In a case of financial hardship, this fee may be waived by the Board or designee by contacting your building administrator. When a pupil withdraws from school or a pupil enrolls, the fee shall be prorated on a quarterly basis. 3712 - CO-CURRICULAR FEES
High School students will be assessed fees for participation in certain co-
167
curricular activities. Please refer to high school activities handbook for specific information. 3713 - LMC FINES
A.
LIBRARY BOOKS LOST
Students will be assessed the full replacement cost for new through five (5) year old books. If book is older than five years, the replacement cost will be prorated at the discretion of the library/LMC personnel. B.
LIBRARY BOOKS DAMAGED
Students will be assessed the cost of binding or replacement of the book(s), whichever is cheaper. C.
MAGAZINES LOST
Students will be assessed the cost as indicated on the cover of the magazine. D.
OTHER MATERIALS
Students will be charged replacement cost. 3720 - STUDENT SPONSORED FUND RAISING
The goal of raising and expending funds is to promote the activities toward which the activity groups were formed and for no other purpose. Eligibility of groups to raise funds is limited to those activities, which are approved by the Board of Education as co-curricular activities. Funds are not raised to supplant items rejected by the Board in its general fund budget, but instead are to be used to supplement the expenses for items beyond which the Board is willing to supply for the program over the course of its existence. (See Policy 5762) 3721 - VOLUNTARY PARTICIPATION
All student participation in fund-raising shall be strictly voluntary. There shall be no direct or indirect coercing of students. 3722 - PreK-5 STUDENTS PARTICIPATION
Students in grades PreK-5 shall not solicit funds or sell products. 3723 - LENGTH OF FUND RAISER
No fund-raiser will last longer than two weeks, unless approved by the Board of Education.
168
3724 - FUND RAISING ACCOUNTABILITY
All funds originating from school-sponsored fund-raising will be processed through the business office's school activity fund. 3725 - OWNERSHIP OF FUNDS
All funds originating from school-sponsored fund-raising projects shall become the property of the students and are not subject to the control or discretion of the Board of Education as to their use and distribution. 3726 - PURPOSE FOR FUND RAISING
Funds raised by a school-sponsored group for an approved and specified purpose shall be utilized for that purpose. Any revision to the purpose will be made by the school-sponsored group with building administrator approval. 3727 - "THONS"
"Thons" (walkathon, danceathon, etc.) are discouraged. 3728 - TRANSPORTATION
No fundraisers will be allowed for transportation, unless approved by the Board of Education. 3729 - RAFFLES
No student-sponsored raffles will be allowed as fundraisers. 3730 - BOARD APPROVAL
A.
On or before the second Board meeting in May, advisors will submit their proposals, in writing, for fund raising to the building administrator who will determine if it meets the guidelines established by the Board. The building administrator will then submit the request to the Board for approval. The only exception to this date is for the group(s) who do not have an advisor for the following year as of the second Board meeting in May. The advisor(s) are permitted to make requests for fund raising to the Board within one month of their date of hire.
B.
The above proposals shall include a request for fund raising dates, the reason funds need to be raised, the amount to be raised, and the purpose for which the funds will be used. Also, the statement will indicate the exact method of raising funds (request form FRRF 0685) which includes the following: 1.
Name of group, advisor and purpose of fund-raiser.
2.
Product, service, etc., to be sold.
169
3.
Name and address of fund-raising company, if any.
4.
Number of students to be involved in raising the funds.
3731 - PURCHASE ORDERS
Requisitions for fund-raising products must be signed by the building administrator and submitted to the business office before the purchase order is issued. No purchase orders will be given over the telephone. Under no circumstances should students or advisors charge goods or services and later present a bill for payment. The district will not be responsible for purchases made without approval. 3740 - SCHOOL SPONSORED FUND RAISING
These guidelines will not apply to the usual school sponsored fund-raising projects in the school, such as ticket sales for athletics, music events, dances, picture sales, etc., as approved by the building administrator except as follows: 3741 - PARENT PERMISSION FOR STUDENTS IN GRADES 4-5
If a student in grade 5 or below participates, said student must give the school written approval from parent or guardian. 3742 - SUPERVISION FOR STUDENTS IN GRADES PREK-3
Each participating student in grade 3 or below or each group containing one (1) or more students in grade 3 or below must be physically accompanied by parent or a person at least sixteen (16) years of age when fund raising. Students in preschool programs will not participate in fund raising. 3750 - PARENT SPONSORED FUND RAISING
The ultimate goal of raising and expending funds by parents and outside groups for school purposes shall always be to promote the educational welfare of the pupils. (See Policy 5760) 3751 - VOLUNTARY PARTICIPATION OF STUDENTS
Students in grade 5 or below may participate in fund-raising events. Their participation shall be voluntary. There shall be no direct or indirect coercing of students. Students in preschool programs will not participate in fund raising. 3752 - APPLICATION
Parents and other groups raising funds for school purposes shall first apply to the building administrator who will then bring the request to the Board of Education for permission whenever students are to be used to raise funds.
170
3753 - PARENT PERMISSION
If students in 5th grade or below participate in door-to-door solicitation and/or fund raising sales, each such student must give the public school or nonprofit organization written approval from the student’s parent or guardian. 3754 - SUPERVISION FOR MINOR UNDER AGE 9
In addition, each participating minor under nine (9) years of age or each group containing one (1) or more minors under nine (9) years of age must be physically accompanied by a parent or a person at least sixteen (16) years of age. 3755 - OWNERSHIP OF FUND RAISING PURCHASES
All gifts from parents and outside groups derived from fund-raising shall become the property of the School District of Onalaska and are subject to the control and discretion of the Board of Education as to their use and distribution. 3756 - BOARD APPROVAL
At least two weeks before the date established for the fund raiser, the parent or any member of an outside group, will submit a statement to the building administrator for approval, indicating the exact method of raising funds, including the following: A.
Name of group.
B.
Beginning and ending dates of fund-raiser.
C.
The manner and extent of student involvement.
D.
The number of students to be involved.
All of the above guidelines are in accordance with State Statutes 120.12 (1), 120.16 (2), 120.16 (5), and 118.27. 3760 - SALES SOLICITATIONS
No money will be solicited or collected nor any merchandise pertaining to sales or contracts from sales representatives permitted on behalf of students in any building at any time without the approval of the building administrator, superintendent or the Board of Education. 3800 - MISCELLANEOUS
3810 - VOLUNTARY FINGER PRINTING
171
The school Board encourages the voluntary finger printing of students as permitted under the Missing Children's Act of 1982. The school Board will cooperate with local law enforcement agencies in distributing and/or posting information regarding the program. Finger printing will not be done during the school day. 3820 - SCHOOL ACTIVITIES ON WEDNESDAYS AND SUNDAYS
In cooperation with the community, the Board shall prohibit school sponsored co-curricular activities on Sunday and Wednesday. The following exceptions with authorization by building administrator shall prevail: A.
Sunday practices shall be permitted for those co-curricular activities, which have pre-scheduled contests on Monday nights. The practices shall be held between 1:30 p.m. and 5:30 p.m.
B.
When co-curricular groups are participating in activities and the group departure time conflicts with worship services, parents may make arrangements to transport their own son or daughter to the location of the event. Arrangements shall be cleared through the coach/advisor.
C.
Wednesday
1.
Co-curricular practice sessions shall end at 5:00 p.m. for all middle school students.
2.
Practices for high school students on non-varsity teams shall end at 5:00 p.m.
3.
Practices for high school students on varsity teams shall end at 6:00 p.m.
4.
In case of scheduled activities beyond the control of the school district or religious community, each party shall communicate the situation.
3830 - STUDENT/FAMILY SURVEYS
A survey of student or parent information for the purpose of gathering data to be used outside the educational setting must be approved in advance by the Board of Education. Issues, which will be considered, may include: x x x x x x x
Benefit of the survey to staff and students Relationship of topics to the curriculum Time needed to complete the survey Controversial nature of topics Suitability of the survey to a diverse student population Use of survey results including sharing with the School District of Onalaska Privacy issues which relate to the survey
172
Surveys to be used within the educational setting must be approved by the building administrator and the Board of Education. 3840 - STUDENT PARTICIPATION IN ORGANIZED POLITICAL AND COMMUNITY ACTIVITIES
The board recognizes that worthy and appropriate educational values can accrue from student participation in appropriate political and community activities. Therefore, the board authorizes the administration to approve participation by students in political activities and community activities which are not normally possible in a classroom setting, so long as they do not unduly interfere with the student program and/or the normal operation of the school. GUIDELINES FOR STUDENT PARTICIPATION IN ORGANIZED POLITICAL AND COMMUNITY ACTIVITIES The purpose of these guidelines is to assist building administrators with participation procedures for determining when participation is appropriate. 1. 2. 3. 4. 5. 6.
All requests by organizations for student participation should be from the authorized spokesperson(s) and normally be in writing, listing all other schools invited to participate. All requests to participate must be approved by the building administrator. Student attendance, under normal circumstances, should be voluntary. . Individual students may participate in an organized political or community event with parent approval. Parent approval shall be given when travel is required. Administration of these guidelines shall not be with the intent to inordinately advantage a particular party or community organization. Participation in political or community activities should provide significant educational advantage or opportunity for the participants.
3850 - LOCKER ROOM PRIVACY
Locker rooms are provided for the use of physical education students, athletes and other activity groups or individuals authorized by the principal, activities director, events manager, or Board policy. The District shall observe measures intended to protect the privacy rights of individuals using school locker rooms. The following provisions outline the extent to which that protection can and will be provided: No media is allowed access to locker rooms before, during or after any school event or practice. No one will be permitted to enter the locker room or remain in the locker room to interview or seek information from an individual in the locker room at any time. Such interviews may take place outside of the locker room consistent with applicable District policies and /or school rules. Cameras, video recorders or other devices that can be used to capture, record or transfer images, may not be used in the locker room at any time.
173
No person may use a cell phone to capture, record or transfer a representation of a nude or partially nude person in the locker room or take any other photo or video image of a person in the locker room. Persons violating this policy shall be subject to appropriate disciplinary action in accordance with District procedures and /or penalties under state law or local ordinance. This policy shall be posted in every locker room in the District and shall be publicized annually. Policy enforcement shall be the responsibility of the building principal, activities director, events manager, or designated locker room supervisor.
174
4000 SUPPORT SERVICES POLICIES Cross Reference
4100 - SAFETY SERVICES 4110 - Philosophy of Safety Program 4120 - Responsibility for Program 4121 - General Areas of Responsibility 4122 - Superintendent Responsibility 4123 - Director of Finance Responsibility 4124 - Safety Committee Responsibility 4125 - Safety Reports 4130 - Emergency Precautions 4131 - Emergency Drills (Policy 1673) 4132 - Fire Department Inspections 4133 - Fire Extinguishers 4134 - Wireless Telephone 4140 - Community Emergency Response (Policy 1673) 4141 - Designated Health Services Area 4142 - Supplies and Equipment 4143 - Automated External Defibrillators (AED’s) 4150 - Bomb Threats (See Staff/Emergency Handbooks) 4160 - Building Security 4161 - Central Station 4162 - Onalaska Police 4163 - Security Keys 4164 - Security Alarm Response List 4165 - Electronic Surveillance of Public Areas of School Buildings 4170 - Inclement Weather 4171 - Student Access to Buildings 4172 - School Closing Procedure 4173 - Delayed Opening/Early Closing Procedures 4174 - Make Up Days 4175 - Employee Options 4180 - Playground Safety 4181 - New Equipment Approval Procedure 4182 - Surface Area 4183 - Inspection and Maintenance 4184 - Supervision of Children 4200 - PUPIL SERVICES 4210 - School Psychologists 4211 - Assessment Case Manager 4212 - Assessment 4213 - Conferences 4214 - Inservice 4215 - Reports
175
Cross Reference
4220 - School Counselors 4221 - Counseling 4222 - Information 4223 - Cumulative Records 4224 - Student Orientation 4230 - Social Workers 4240 - District Health Services 4241 - Nursing Services 4242 - Emergency Nursing Services 4243 - First Aid, CPR and AED 4244 - Use of the Automatic External Defibrillator 4245 - Emergency Care at School Sponsored Activities 4250 - Staff Development Plan 4300 - TRANSPORTATION SERVICES 4310 - Director 4311 - Liaison to Bus Contractor 4312 - Establishment of Routes 4313 - Communications Regarding Buses 4314 - Negotiations for Bus Contractor 4315 - Record Keeping 4320 - Bus Routes 4321 - Establishment 4322 - Modification 4323 - Two Mile Limit 4324 - Designated Bus Stops 4325 - Hazardous Transportation Areas 4326 - Day Care Providers 4327 - Use of Video/Audio Recording Systems on School Buses 4330 - Contracted Bus Carrier 4331 - Compliance with State and Federal Regulations 4340 - Employee Drivers 4350 - Emergency Procedures 4351 - Accident/Breakdown 4352 - Severe Weather 4353 - Fire 4354 - Dangerous Weapons 4400 - SCHOOL NUTRITION 4410 - Organizational Plan 4420 - Nutritional Plan 4430 - Director 4431 - Responsibilities 4432 - Food Preparation 4433 - Budgeting 4434 - Purchasing 4435 - Accounting
176
Cross Reference
4436 - Negotiations 4440 - National School Lunch and Breakfast Programs 4441 - Free and Reduced Meals 4442 - School Nutrition Funds 4450 - Food Product Recall 4500 - BUILDINGS AND GROUNDS SERVICES 4510 - Director 4511 - General Responsibilities 4512 - Maintenance 4513 - Personnel 4514 - Negotiations 4520 - Maintenance and Operational Services 4521 - Hazardous Materials and Asbestos
177
4000 SUPPORT SERVICES POLICIES 4100 - SAFETY SERVICES
4110 - PHILOSOPHY OF SAFETY PROGRAM
It shall be the policy of the School District of Onalaska to take every reasonable precaution for the physical safety of the staff, students, visitors and all others having business with the school district. The Board of Education believes that safety education and accident prevention are important to everyone concerned with schools, as a protective measure during school hours, and as an instructional means to develop an appropriate mode of behavior to maximize safety at all times. 4120 - RESPONSIBILITY FOR PROGRAM
4121 - GENERAL AREAS OF RESPONSIBILITY
The general areas of responsibility include, but are not limited to, building inspections, accident prevention procedures, fire prevention, security procedures, emergency response procedures and traffic safety related to students, employees and the community. 4122 - SUPERINTENDENT RESPONSIBILITY
It shall be the responsibility of the superintendent to execute this policy. The responsibility for developing the total safety program shall be delegated to the director of finance and business services who will be directly responsible and report to the superintendent. 4123 - DIRECTOR OF FINANCE AND BUSINESS SERVICES RESPONSIBILITY
The director of finance and business services, acting as an advisor to the building administrators or directors of all buildings/departments, shall have the responsibility for the promotion and development of an aggressive prevention program for safety of students, visitors, and staff. 4124 - SAFETY COMMITTEE RESPONSIBILITY
In keeping with the Occupational Safety and Health Act of 1970, as amended, a safety committee will be established to discuss and make recommendations to the administration concerning the safety and health of students and employees of the district. Building Safety Committee shall be composed of building administrators and his/her designees along with the director of finance and business services and the director of buildings and grounds. The Safety Committee will:
178
A.
conduct safety inspections of each building on an annual basis and report findings to the director of finance and business services. The inspection is to be made by the director of buildings and grounds and the building administrator or department head.
B.
review all accidents, determine cause, correct hazards and make necessary changes.
C.
review and publish loss information as provided by the district’s insurance company.
D.
Promote safety and communicating the importance of safety.
4125 - SAFETY REPORTS
Reports shall be used as a guide in an attempt to meet and keep facilities safe and healthful. Suggestions shall be reviewed at budget time. Emergencies shall be reported immediately to the Board for action. 4130 - EMERGENCY PRECAUTIONS
4131 - EMERGENCY DRILLS
The three (3) drills that we conduct in our district are: evacuation (fire drill); shelter in place (tornado drill); and lock down. Each month, without previous warning, each building administrator shall hold a fire drill. All pupils and staff will practice exiting the school (inclement weather conditions may alter this plan). Building administrators shall send an annual report to the Chief of the Onalaska Fire Department. (State Statutes 118.072(a). (See Policy 1673) Each school, without previous warning, will hold two (2) tornado drills per year. Each school will also hold two lockdown drills per year. 4132 - FIRE DEPARTMENT INSPECTIONS
Semi-annually, the Onalaska Fire Department will visit each building in the district to insure compliance with current fire regulations. The Onalaska Fire Department will notify each building administrator or the director of buildings & grounds of deficiencies. 4133 - FIRE EXTINGUISHERS
The director of buildings and grounds shall insure that adequate and properly tested fire extinguishers are available throughout all buildings.
179
4134 - WIRELESS TELEPHONE
If a building fire emergency should develop where the use of an office telephone is not possible, a wireless telephone shall be in the possession of the building administrator or designee. 4140 - COMMUNITY EMERGENCY RESPONSE
Community emergency response is a community responsibility, which is shared with the schools. The Board of Education shall cooperate with community agencies in developing plans for action under emergency conditions. Each building administrator shall submit a copy of Building Disaster Plans to the superintendent. (See Policy 1673) 4141 - DESIGNATED HEALTH SERVICES AREA
Each building administrator/director shall designate an area for the care and observation of ill or injured persons. The area should provide for isolation/privacy and the delivery of school health services. The district nurse(s) shall assess the area and make recommendations. 4142 - SUPPLIES AND EQUIPMENT
The district nurse(s) shall maintain a sufficient inventory of equipment and supplies for health care in each health service area. First Aid kits will be kept in each health service area for use in classrooms or for transport and use at all school sponsored activities. Additional First Aid kits are located at strategic points, identified by the principals and district nurses, throughout each building. 4143 - AUTOMATED EXTERNAL DEFIBRILLATORS (AED’s)
The director of buildings and grounds shall insure that adequate and properly tested Automated External Defibrillators (AED’s) are available in all school buildings. 4150 - BOMB THREATS (SEE STAFF/EMERGENCY HANDBOOKS)
Whoever intentionally conveys or causes to be conveyed any threat or false information, knowing such to be false, concerning an attempt or alleged attempt being made or to be made to destroy any property by the means of explosives would be reported to law enforcement for possible criminal charges. 4160 - BUILDING SECURITY
The Board of Education has approved the operation of a silent early warning system. Each building administrator shall establish a security time schedule for the calendar year. 4161 - CENTRAL STATION
180
The central station is located at Per Mar Security Services, P.O. Box 1101, Davenport, IA 52805-1101. 4162 - ONALASKA POLICE
The Onalaska police will respond to the first call for intrusion and fire. The fire department has lock box access for all buildings. 4163 - SECURITY KEYS
Building administrators will issue keys to the security system access panel and control switch to specified custodial staff and administrative personnel. 4164 - SECURITY ALARM RESPONSE LIST
The director of buildings and grounds will establish a schedule for custodial personnel to answer the fire and intrusion call. Personnel answering the call shall be paid in accordance with provisions stated in the negotiated agreements. 4165 - ELECTRONIC SURVEILLANCE OF PUBLIC AREAS OF SCHOOL BUILDINGS
It is the policy of the School District of Onalaska to provide a safe and healthy environment for all persons on its premises or attending any of its activities or functions. Where surveillance cameras are installed on school property, video surveillance shall be used only to promote the order, safety and security of students, staff, visitors and property. When cameras are used, signs will be posted stating “ NOTICE: This facility employs video surveillance equipment for security purposes. This equipment may or may not be monitored at any time.” Cameras are authorized for use in the following areas where public, students, and staff have no reasonable expectation of privacy such as: entrances, hallways, commons, gymnasiums, parking lots, athletic fields and the exterior of buildings. Under no circumstances will video cameras be used in any area where the public, students or staff have a reasonable expectation of privacy, including restrooms, locker rooms and health rooms. Only individuals authorized by the superintendent or building administrator may view surveillance recordings. Should surveillance recordings become part of a student disciplinary action, they become part of that student’s record and shall be dealt with consistent with the district’s student records policy and procedures. The District reserves the right to provide copies of recordings to law enforcement agencies as deemed appropriate by the district administrator and in compliance with appropriate federal and state laws.
181
This policy is part of the district information handbook. 4170 - INCLEMENT WEATHER
4171 - STUDENT ACCESS TO BUILDING
Students will be allowed in the buildings when the weather is inclement. The administration will consider such weather conditions as rain, sleet, lightning, and chill factor, and heat. Building administrators shall notify the students during the first weeks of school of the regulation regarding entrance to the buildings during inclement weather. 4172 - SCHOOL CLOSING PROCEDURE
WINTER CONDITIONS The superintendent or designee is authorized to cancel classes due to hazardous winter conditions. The Board president shall be consulted in the decision-making process. Student and staff safety, and the decisions of area schools shall be given considerable weight in the decision-making process. If buses are unable to run, school will be closed. When the decision is made, the superintendent and/or designee shall notify the administrators and arrange for announcements via area radio and TV stations by 6:00 a.m. SEVERE HEAT The superintendent or designee is authorized to cancel classes due to severe heat conditions. The Board president shall be consulted in the decision-making process. Student and staff safety in conjunction with other relevant facts and conditions that might be present will be given considerable weight in the decision making process. When the decision is made, the superintendent and/or designee shall notify the administrators and arrange for announcements via area radio and TV stations. 4173 - DELAYED OPENING/EARLY CLOSING PROCEDURES
A.
If weather becomes threatening prior to the beginning of classes or before dismissal, the administration may delay or dismiss classes. Announcements shall be made via local radio stations, TV stations and other appropriate media.
B.
Students arriving at school prior to the delayed starting time will be allowed in the buildings. They will be supervised prior to beginning of instruction. Daily instruction shall begin at the designated time.
4174 - MAKE UP DAYS
Days missed due to cancellation for inclement weather, shall be made up on the calendar as determined by the Board of Education and the Onalaska Education Association. 4175 - EMPLOYEE OPTIONS
182
On days when school is canceled due to inclement weather, the following procedure will be in effect for school employees: A.
Custodians are to report to their work places. If employees are delayed in arriving for work at the beginning of their shifts, they may report as soon as possible and extend their shifts to complete the eight hour day. If employees cannot report due to inclement weather, they may use an emergency day or floating birthday.
B.
Less than 52 Week Employee Work Schedule
Teachers, coaches/advisors, administrators, secretaries, paraprofessionals and school nutrition personnel do not report to work. Days will be made up. C.
52 Week Employee Work Schedule
1.
Administrators Report to work, or do not report and use emergency, incentive, vacation or a day without pay.
2.
Administrative Assistants Report to work, or do not report and use emergency, incentive, vacation or a day without pay.
3.
Secretaries Report to work, or do not report to work and use a personal, vacation or a day without pay.
4180 - PLAYGROUND SAFETY
4181 - NEW EQUIPMENT APPROVAL PROCEDURE
Additions to, or purchases of, new playground equipment will be processed through the director of buildings and grounds and submitted to the Board of Education. A.
Requests From Parent Groups Requests for additions to, or purchases of, new playground equipment will be processed through the building administrator. Upon support of the building administrator the parents will present the request to the director of buildings and grounds. The director will follow the same procedure as listed above.
4182 - SURFACE AREA
183
It is recommended that cushioning material be placed around and beneath structures to reduce the danger of injury from falling. Cushioning material must be properly maintained. 4183 - INSPECTION AND MAINTENANCE
Playground structures must be inspected monthly by custodial personnel at each school. A written report must be submitted to the director of buildings and grounds. A.
Removal of equipment is the responsibility of the director of buildings and grounds.
B.
Areas where equipment is in need of or under repair will be closed until repairs are completed.
4184 - SUPERVISION OF CHILDREN
The following guidelines are to be established to ensure playground safety: A.
Written safety rules for playground operation should be prepared and taught to children.
B.
A written supervision schedule should be established.
C.
Playground supervisors should be certified in First Aid.
D.
Playground supervisors should monitor the number of children in any particular area of the playground to ensure the safety of the children.
4200 - PUPIL SERVICES
4210 - SCHOOL PSYCHOLOGISTS
The school psychologists shall provide diagnostic assessment, program planning, psychological testing for students referred for special education, and testing for students referred for nonspecial educational needs. The psychologists will work closely with special education personnel and students in designated programs in the district. School psychologists will be directly responsible to the director of pupil services. 4211 - ASSESSMENT CASE MANAGER
The psychologists shall function as the case managers during the assessment as it relates to the mandates of federal and state statutes. 4212 - ASSESSMENT
184
The psychologists shall administer and interpret individual and group psycho-educational and curriculum related assessment procedures. 4213 - CONFERENCES
The psychologists will meet with teachers, administrators, parents, and other appropriate personnel inside and outside the school system on behalf of any pupil. 4214 - INSERVICE
The psychologists will provide inservice training for district personnel involved in special education programs. 4215 - REPORTS
The psychologists shall maintain reports and records as required by the Board and Department of Public Instruction. 4220 - SCHOOL COUNSELORS
School Counseling and social work services shall be under the direction of the director of pupil services. 4221 - COUNSELING
The school counselors shall provide PreK-12 students, parents, guardians, graduates, and dropouts with developmentally appropriate instruction and support as requested. These counseling services must address academic, personal, social and career issues and concerns, and can be delivered in large group, small group and/or individual settings. 4222 - INFORMATION
The school counselors shall gather, file and disseminate information for students, parents, and teachers relative to work, education, career, and military service. 4223 - CUMULATIVE RECORDS
The school counselors shall accumulate and coordinate meaningful information concerning students and their activities in and out of school in accordance with Wisconsin Statutes 118.125 and Federal Law 93-380. 4224 - STUDENT ORIENTATION
The school counselors shall be part of orientation with parents and students to explain the curricular and co-curricular offerings and choices upon entering middle school and high school.
185
4230 - SOCIAL WORKERS
The social workers shall provide services to students and to their families in order to enhance the social-emotional development of the students. The social workers shall be directly responsible to the director of pupil services. 4240 - DISTRICT HEALTH SERVICES
The School Board shall employ registered nurse(s), licensed to practice professional nursing in Wisconsin, who will provide direction for the provision of emergency nursing services during the regular school day and at all school sponsored activities. The board shall arrange for a physician to serve as medical advisor for the Emergency Nursing Services. 4241 - NURSING SERVICES
The nurses shall oversee student health documentation of all district students; develop procedures to keep district staff informed about health problems of students under their care; maintain student immunization records; maintain an appropriate supply of first aid materials in each building; maintain a list of all employees currently certified in First Aid, Cardio Pulmonary Resuscitation (CPR), Automatic External Defibrillation (AED) and share with building administrators and perform other duties assigned by the director of pupil services. 4242 - EMERGENCY NURSING SERVICES
Emergency Nursing Services provide for the assessment and/or intervening action by the registered nurse(s), or care by designated school personnel for student or school personnel whose health conditions require prompt or immediate action. Each year the district nurses shall initiate a review of Emergency Nursing Services. The review process shall include: A.
Conferring with building administrators concerning annual recommendations.
B.
Submitting a written report with recommendations to the administrative team and to the district medical advisor. After their review, revisions or additions will be made as necessary.
C.
Submitting the annual evaluation of Emergency Nursing Services to the Board of Education for approval.
4243 - FIRST AID, CPR AND AED
Building administrators along with the nurses will designate staff to be trained in First Aid/CPR/AED. These designated school personnel will respond to school health emergencies as needed.
186
Standard first aid procedures, endorsed by the American Red Cross and/or by the district nurses in collaboration with the district medical advisor shall be followed. A.
If immediate medical attention is needed call 911 and provide First Aid/CPR/AED. Immediately notify the district nurse and the parent/guardian or designated contact person.
B.
If medical attention is needed, but urgent transport is not warranted, first aid or appropriate care will be provided and the parent/guardian or designated contact person will be called to make the decision regarding transport plans.
C.
In cases of injury or illness requiring immediate action, but that do not appear to require medical care, the parent or designated person will be called regarding plan of action. Students shall be sent home only upon the approval of parents or designated person.
D.
In the event the parent/guardian or designated contact person cannot be reached, the district nurse(s) shall assess the student or school personnel health needs to determine an appropriate plan of care. A building administrator and/or the district medical advisor may be consulted.
4244 - USE OF THE AUTOMATIC EXTERNAL DEFIBRILLATOR
The automatic external defibrillator (AED) will be used in rendering emergency care or treatment to an individual who appears to be in cardiac arrest. The AEDS are located in all five schools. 1.
Onalaska High School (2 AEDS) a. b.
2.
Attached to the wall, across from the Men’s and Women’s Restroom, in the East Hallway of Exit B that leads to the football field. Attached to the wall, across from the High School Office in the North Hallway close to the Wilson Street doors, Exit F.
Onalaska Middle School (1 AED) Attached to the wall, on the Southeast corner of the hallway, on the East side of the gym.
3.
Irving Pertzsch Elementary School (1 AED) Attached to the wall, in the West Hallway outside of the gym.
187
4.
Northern Hills Elementary School (1 AED) Attached to the West wall of the Commons, close to the main office.
5.
Eagle Bluff Elementary School and Onalaska Kindergarten Center (1 AED) Attached to the wall, outside of the South gym doors leading to the Commons.
The AED is to be used by individuals specifically trained in application of the device in a course approved by the Department of Health and Family Services (DHFS). Annually, the Onalaska Emergency Medical Services will be notified in writing regarding the type of AEDS, their location in the schools, the intended usage area for the AEDS and the School District of Onalaska as the owner of the AEDS. The AED will be maintained and tested in accordance with all the operational guidelines of the manufacturer and monitored by the Building and Grounds Department. Health paraprofessionals may be asked to assist with the daily monitoring during the regular school year. The School District of Onalaska is the owner of all AED’s. Liability exemption applies to persons who meet the applicable requirements of Wisconsin Statute 146.50 (8g) and who act within the applicable limitations of this statute. 4245 - EMERGENCY CARE AT SCHOOL-SPONSORED ACTIVITIES
The individual(s) in charge of any school-sponsored activity/event is responsible for providing for emergency care of participants. The Activity Directors are responsible for ensuring that coaches/advisors have received the information and training necessary to provide appropriate care and emergency response for students involved in co-curricular activities. The individual(s) in charge of any school-sponsored activity/event must assure the following: A.
The activity/event will be held in a place where there is access to a telephone or a plan is in place for calling 911. If the activity/event will be held in an area outside the district that does not have 911 as an emergency number, the alternate emergency number must be known and available. A plan to access parents/guardians/foster parents by telephone must be in place.
B.
When going on a field trip, student(s) with the most substantial health problems will be accompanied by a chaperone with a wireless phone.
188
C.
When attending an athletic practice, or a contest, a coach, trainer or advisor must have access to a telephone.
D.
Staff must review the Health Alert List for the students under their supervision to determine those students with special medical needs or health problems.
E.
A first aid kit, approved by the district nurses will be available in an emergency situation.
F.
Recommended district policy should be followed when managing accidental injury, illness and administration of medication. If possible, at least one (1) school designated individual currently certified in First Aid/CPR/AED should accompany a school sponsored activity/event.
4250 - STAFF DEVELOPMENT PLAN
The School Board recognizes the responsibility to provide training and education for school personnel to prevent injuries and to assure students and school personnel of competent care in situations involving accident or illness. Administration will consult with the district nurses to determine staff training needs. The following will be provided for inservice training each year: A.
American Red Cross Cardiopulmonary Resuscitation (CPR/Automatic External Defibrillator) training and First Aid.
B.
Mandatory bloodborne pathogen inservice for all school personnel, Employee Right to Know and the Exposure Control Plan.
C.
Inservices as needed will be provided on specific topics, i.e. diabetic emergencies, allergic reactions, or care of eye injuries.
4300 - TRANSPORTATION SERVICES
4310 - DIRECTOR
The director of transportation is responsible to the director of finance and business services for the busing of students to and from schools on a daily basis. 4311 - LIAISON TO BUS CONTRACTOR
The director must be familiar with the bus contract and work closely with the drivers and management of the bus contractor. 4312 - ESTABLISHMENT OF ROUTES
The director must be familiar with all bus routes in the district. It is the responsibility of the director to establish the routes within the parameters established by the Board.
189
4313 - COMMUNICATIONS REGARDING BUSES
The director must be responsible for seeing that the building administrators are alerted whenever buses are running late due to inclement weather or bus breakdowns. 4314 - NEGOTIATIONS FOR BUS CONTRACTOR
The director will assist the Board in negotiations relative to the bus contract. 4315 - RECORD KEEPING
The director of transportation shall maintain a record of all written and verbal complaints regarding transportation and notify the superintendent of any significant problems, which may affect the safety of students; and also, act as liaison between the School District and the community for good public relations. 4320 - BUS ROUTES
4321 - ESTABLISHMENT
The Board of Education shall provide transportation for district students in accordance with State Statutes. Bus routes shall be determined by the district in consultation with the bus contractor. This determination shall be made no later than August 15. 4322 - MODIFICATION
Bus routes and/or stops may be modified by the administration during the school term depending upon changing conditions within the service area. Contract with the bus contractor shall provide for such a contingency. Residents suggesting changes in bus routes and/or stops shall contact the transportation director. The director of transportation will consult with the bus contractor to address requests for changes and make a decision. If necessary, the request will be forwarded to the Transportation Committee for a decision. 4323 - TWO MILE LIMIT
Students, public or private, (K-12) residing within the boundaries of the School District of Onalaska, will receive bus transportation if they live two miles and beyond from the district school or approved private schools of attendance. Distances over established routes will be measured from residence driveway to school entry driveway. Kindergarten bus transportation will be based on measured distance within the elementary school boundaries associated with each residence. Northern
190
Hills and Irving Pertzsch area kindergartners residing under that two mile limit will be transported to Eagle Bluff from their area school. If families need bussing for their prekindergarten students enrolled at a school site or partner site, the students will be bussed door to door as long as the pick up and drop off locations are within the school district's boundaries. 4324 - DESIGNATED BUS STOPS
Students, public or private, (K-12) receiving district transportation, will be expected to walk to a designated safe bus stop. The distance shall be limited to .5 mile. 4325 - HAZARDOUS TRANSPORTATION AREAS
Students, public or private, (K-12) residing within the boundaries of the city shall be provided transportation from specific areas designated as unusually hazardous. 4326 - DAY CARE PROVIDERS
Students, public or private, (PreK-5) attending a child day care facility before and/or after school, can qualify for busing: A.
If the care provider is located in the existing designated busing areas.
B.
If there is room on the bus(es).
C.
If a request is submitted to the director of transportation.
The parent/guardian and care provider will be responsible for the student at the designated school district bus stop before and after school. 4327 - USE OF VIDEO/AUDIO RECORDING SYSTEMS ON SCHOOL BUSES
The School District of Onalaska approves the use of video/audio recording systems on the school busses to enhance safety and provide a record of student behavior. Parents will be notified once a year via the student handbook, and the school newsletter or the school’s newspaper that video/audio recording systems are being used on the buses. A sign will be placed in front of each bus stating that video cameras are used on that bus. The transportation director, transportation contractor’s bus manager, and the district’s administrators shall be authorized to view the record for the purpose of documenting a problem. Administrators from the private schools whose students ride the District’s routes are also authorized to view the record if
191
students from a private school are involved in a problem. Disciplinary action may be taken with students or drivers based on a video/audio documentation. The records shall not be available for viewing by the public in general, employees in general, media, or other individuals. The principals, district administrator or transportation director may authorize parents or other individuals, such as school counselor, school psychologist, nurse, teacher or social worker, to view segments of a specific record, if viewing the record is beneficial to their role in assisting the student. A log shall be kept of the dates and names of all individuals viewing the record. These recordings are not public record and do not need to be saved or archived. If the transportation director or administrators decide that a record segment may involve the violation of a law, the appropriate legal authorities may view the segment. Legal ref:
PI 9 Wisconsin Administrative Code Wisconsin Statutes 118.125, 118.13 (1), 120.13, 121.52 Family Education Rights and Privacy Act.
4330 - CONTRACTED BUS CARRIER
4331 - COMPLIANCE WITH STATE AND FEDERAL REGULATIONS
Students transported to and from school by the district shall be carried in state approved vehicles. The contractor will be responsible for complying with all state and federal regulations and laws, and the district's transportation specifications. 4340 - EMPLOYEE DRIVERS
District employees, who drive district-owned or privately owned vehicles to and from school sponsored co-curricular and/or field trip activities, must comply with relevant state statutes regarding insurance, vehicle inspection, and operator requirements. Only employees may drive district owned vehicles. Per policy 2851, the use of tobacco products is prohibited in all district-owned and contracted vehicles when on school business. 4350 - EMERGENCY PROCEDURES
The driver's and/or school district personnel's first responsibility is with the safety and care of the students, whether using a school bus or the district van. 4351 - ACCIDENT/BREAKDOWN
In case of an accident or breakdown, when practical and physically able to perform duties, the following general procedures should be used by the bus driver and/or school district personnel: A.
Remain with the vehicle (Driver)
192
B.
Notify home base and/or 911 immediately via two-way radio of any injury to passengers and/or accident. (Driver)
C.
Decide whether passengers are safe in vehicle or if evacuation is necessary. If evacuation is needed (fire, collision, or other potential hazard), select a safe place, evacuate to that place and supervise. (Driver and School District Personnel)
D.
Set out warning devices. (Driver)
E.
If assistance is not secured by two-way radio, or other immediate means (passerby or other motorist), an adult should go to the nearest place to secure help. Should no adult be available, send two (2) responsible students.
F.
Administer first aid as necessary, in accordance with training and level of ability. (Driver and School District Personnel)
G.
Account for all passengers. (Driver and School District Personnel)
H.
When the situation has stabilized and aid has been received, notify home base, school district and place of destination. (Driver)
I.
File required reports as soon as possible, and within ten (10) days following the incident. (Driver and School District Personnel)
4352 - SEVERE WEATHER
If a bus is stuck or stalled in cold or severe weather, the driver should do the following: A.
B.
STUCK OR STALLED 1.
Call for assistance on two-way radio and wait for help.
2.
Frequently monitor the condition of passengers.
3.
Monitor conditions relative to the bus itself.
TORNADOS If there is the likelihood that a tornado will hit the bus, and there is no escape route available or no time to drive to a safe location, passengers should be evacuated to the basement of a nearby building or nearest depression/ditch toward the storm and away from the bus. Take the first aid kit during evacuation. (Driver and School District Personnel)
4353 - FIRE
193
In the event of a fire, the first responsibility is to safely evacuate the bus. Once passengers are safe, the fire can be taken care of and the needed procedures listed in 4352 A. followed. (Driver and School District Personnel) 4354 - DANGEROUS WEAPONS
If the driver or school district personnel observes or learns of the presence of a dangerous weapon on the bus, the driver should call for assistance on the two-way radio, continue the route and wait for assistance. 4400 - SCHOOL NUTRITION
4410 - ORGANIZATIONAL PLAN
The director of finance and business services shall provide for the overall coordination of the program. The director of school nutrition shall report directly to the director of finance and business services. The building administrators and the director of school nutrition shall work together to insure that the needs of the each school are met. 4420 - NUTRITIONAL PLAN
It shall be the policy of the school district to participate in the National School Lunch and Breakfast Program and, in so doing, it shall: A.
encourage and promote the maintenance and improvement of the health and nutrition of children by supporting the implementation of nutritionally adequate, educationally sound, financially accountable, nonprofit school food and nutrition programs;
B.
work for the highest standards for school food and nutrition programs with emphasis on nutritionally sound meals which are acceptable to children;
C.
encourage and promote united efforts between school personnel and the general public to assure every child an opportunity to receive the benefits of school food and nutrition programs which incorporate nutrition education and
D.
encourage and develop the highest standards and provide appropriate educational programs for professional growth of the school food and nutrition personnel.
4430 - DIRECTOR
The school nutrition director is responsible for directing the school nutrition program in the district. 4431 - RESPONSIBILITIES
194
It is the intent of the Board of Education to provide nutritional meals at a nominal cost to all students. The director is encouraged to work with teachers, staff and building administrators to coordinate a program that best meets nutritional needs of all students in the district. The directors main responsibilities include: A.
Involvement in the school's health and nutrition program.
B.
Administration of an effective and efficient operation of the district's school nutrition department.
C.
Making recommendations annually to the Board on the operational needs of the department.
D.
Maintaining records required by the Federal, State, and local governing board.
E.
Implementation of the nutritional components of the School Wellness Plan as outlined in Board Policy 3690.
4432 - FOOD PREPARATION
The director is responsible for the preparation of nutritional meals served to students participating in the lunch program. 4433 - BUDGETING
The director is responsible for submitting an annual budget for the program to the director of finance and business services. 4434 - PURCHASING
The director is responsible for the purchase of all food, materials, and equipment utilized in the program. 4435 - ACCOUNTING
The director is responsible for keeping financial accounts of all purchases and assisting the director of finance and business services in the audit of the program. 4436 - NEGOTIATIONS
The director will assist the Board in negotiations relative to the personnel. 4440 - NATIONAL SCHOOL LUNCH AND BREAKFAST PROGRAMS
The Onalaska Schools may participate, as approved by the Board of Education, in the Federal Commodities program and shall abide by the rules and regulations of
195
that program and the program of the State Department of Instruction. The School Nutrition Department shall offer programs including Wisconsin School Day milk, breakfast, lunch, ala carte, in-district catering, and outside sales to other non-profit institutions. Contracts for Federal and State Programs shall be reviewed annually by the Board of Education. 4441 - FREE AND REDUCED MEALS
The School District of Onalaska shall make free and reduced priced meals available to families and students based on USDA regulations. The most current regulations and timelines shall be followed for the following procedures: A. Community notification of benefit availability. B. Income qualifications or direct certification for benefits. C. Family/guardian notification of benefits. D. Annual verification procedures. E. Correct counting and claiming of meals served by category. 4442 - SCHOOL NUTRITION FUNDS
(effective immediately at 1/24/11 BOE meeting)
A.
Parents/Guardians are expected to maintain a positive school meal account. Parents/Guardians who feel that the financial condition of their families are such that they cannot afford to pay for the cost of their children’s meals are encouraged to apply for free or reduced meals in accordance with federal regulations. These applications are made available to every family in August and can be found in every school office and on the district web site. Applications should be completed and returned immediately to help avoid negative balances in the meal account. School staff will be available to help families complete the applications in a timely manner. These applications can be completed at any time in the school year.
B.
The School Nutrition Director shall be responsible for the accurate and timely collection of funds due the District from related transactions.
C.
Any refunds must be requested by phone or in writing. A check will be sent to the address listed on the account. No cash refunds will be given to students except graduating seniors. If the senior is the only student left in the family lunch account and the family lunch account contains less that $10.00, refunds will be issued in cash. If the family lunch account contains more than $10.00 refunds will be mailed to the student’s home.
D.
Families will be notified via the phone dialing system and/or e-mail when meal accounts are at or below $10.00 per student.
196
E.
Families with accounts at or below negative $10.00, will be notified of their account status by mail and a phone call from the School Nutrition Director or designee. The letter will include contact information for school social workers if the family needs help with additional resources. They will also be made aware that they can apply or reapply for free/reduced meals. The letter will also outline the meal account limits as described below. Payment will be expected one week after the contact is made. 1. Administrators/Social Workers will be informed by nutrition staff when a family meal account reaches negative $20. 2. When a family meal account reaches negative $20, a building administrator or social worker will contact the family to see if they are in need of other resources or problem solving. 3. Meal services will no longer be available to students when their family account reaches negative $25 per child or negative $50 for families with multiple children in school. After an account has been inactivated, meal services will be reinstated when the account is brought back to a positive balance. The School Nutrition Director will make contact with these families when their accounts are inactivated. 4. An alternate meal can be temporarily made available to students until a plan is made to bring the family meal account to a positive balance. This will be at the discretion of the building administrator. 5. Parents can choose to have their meal account inactivated before reaching the $25/$50 limit.
F.
In accordance with the USDA regulations, children receiving free meal benefits cannot be denied a meal for any reason, including failure to maintain their school meal account in a positive status.
G.
No ALA CARTE sales will be allowed if the family account has less than $5.00.
H
All staff members and other adults (long-term substitutes, volunteers, student teachers) will be expected to keep a positive account balance. In the event that the account balance is negative, the adult/staff identification number will be inactivated immediately and the School Nutrition Director will notify the staff member.
I.
End of the School Year: Monies owed by families at the end of the year will be treated like other fines or monies owed in the district.
4450 - FOOD PRODUCT RECALL
197
A.
When notification of a food product recall is received, action will be taken immediately. Removing and securing the food product involved shall be of the highest priority.
B.
Food product recall procedures shall be coordinated by the school nutrition director or designee.
C.
In order to avoid misinformation and unnecessary alarm, the sharing of information about the food product recall shall be strictly according to the following protocol: 1. Initially, food product recall information shall be shared with school nutrition department personnel only. 2. Direct verbal contact shall be made first with the central kitchen supervisor and the school nutrition custodian. 3. Direct verbal contact shall then be made with representatives of each school’s kitchen. 4. Communication shall not be through messages left with secretaries or other staff members. 5. When the school nutrition director has ascertained that each kitchen has been notified, the director shall notify principals, school nurses, the director of pupil services, and the district safety coordinator – sharing information about the particular food product that is recalled and the district’s status regarding that product. 6. The school nutrition director and the principals shall decide whether an information release to parents/guardians and/or press is warranted, and determine the form and content of that communication. 7. All subsequent questions about the food product recall shall be referred to the school nutrition director. In the absence of the director, questions shall be referred to the district safety coordinator.
D.
The school nutrition custodian shall pick up 100% of the recalled food product, both opened and un-opened containers, per directions of the school nutrition director. Recalled products shall be stored at the central kitchen, taped with masking tape, and labeled with red “Contaminated – Do Not Use” signs.
E.
No recalled product shall be used until the school nutrition director releases the product, even if the recall has been lifted.
F.
The school nutrition director shall coordinate the pick-up and replacement of the recalled food product with the vendor.
4500 - BUILDINGS AND GROUNDS SERVICES
4510 - DIRECTOR The director of buildings and grounds is responsible to the director of finance and business services for directing and coordinating the operation and maintenance of the buildings and grounds of the Onalaska School District.
198
4511 - GENERAL RESPONSIBILITIES
The buildings and grounds director will be responsible for working closely with each building administrator in establishing fair and equitable work schedules for the custodians and maintenance personnel, designing appropriate job descriptions, providing training and retraining procedures, coordinating and follow-up on project activities, monitoring work assignments, and implementing regular building inspections. 4512 - MAINTENANCE
The buildings and grounds director will be responsible for providing a schedule of preventative maintenance for each piece of equipment related to building operation and maintenance. The schedule will be carried out by building personnel and checked by the buildings and grounds director for completion. 4513 - PERSONNEL
The buildings and grounds director in conjunction with building administrator will supervise and evaluate custodial staff, administer disciplinary actions, direct the hiring process, and recommend staffing needs. 4514 - NEGOTIATIONS
The buildings and grounds director will serve in a support role during contract negotiations with the custodial bargaining group. 4520 - MAINTENANCE AND OPERATIONAL SERVICES
The services of maintenance and operation of the buildings and equipment shall include the work involved in keeping the school buildings, grounds, lawns, machinery, equipment, furniture, apparatus, and other property of the school district in a safe, clean, and well maintained satisfactory condition at all times. The custodial department shall adhere to federal, state and local regulations relating to safe and healthful facilities. 4521 - HAZARDOUS MATERIALS AND ASBESTOS
The director of buildings and grounds shall assist the director of finance and business services to establish a uniform standard to meet safety and health requirements in such areas including hazardous substances, asbestos, combustible materials, PCB and other health/safety related areas. The director of buildings and grounds shall direct/conduct inspections and keep maintenance records and shall provide information for staff/students and shall respond to inquiries.
199
5000 ACADEMIC PROGRAM POLICIES Cross Reference
5100 - EDUCATIONAL MISSION AND BELIEFS 5200 - CURRICULUM AND INSTRUCTION 5210 - Opportunity to Learn 5300 - SYSTEM-WIDE POLICY COMMITTEE 5310 - PK-12 Curriculum Committees (Appendix H) 5311 - Mission of Committees 5312 - Structure of Committees 5400 - ASSESSMENT 5410 - Purpose of Assessment 5420 - Forms of Assessment 5430 - Course Placement 5500 - PROMOTION AND RETENTION 5510 - Board Authority 5520 - Grade Advancement Placement Policy (GAP) 5530 - Grade Advancement Expectations – Kindergarten to Grade Four 5540 - Procedure for Retention 5541 - Student/Program Factors 5542 - Responsibility for Decision to Retain 5543 - Notification to Parents/Guardians 5550 - Promotion into Grade 9 5551 - Transfer From Private School, Home School, Public School 5560 - High School Promotion (Grades 10-12) 5561 - High School Retention 5562 - Senior Requirements for Graduation 5600 - HIGH SCHOOL REQUIREMENTS 5610 - Credit Requirements 5611 - Definition of a Credit 5612 - Credits 5613 - Transfer Students 5614 - Special Programs (Individual Education Program (IEP), and Section 504 Plan 5615 - Earning High School Credit for a Course Taken in Middle School 5620 - Course Offerings 5621 - Minimum Number of Students 5622 - Youth Options 5623 - Released Time for External or Post-Secondary Coursework for School Credit 5624 - Credit Review Committee
200
Cross Reference
5625 - International Exchanges 5626 - Assignment of Credit for Other Courses 5627 - Virtual Education (Appendix AD) 5630 - Specialized High School Programs 5631 - WTC Approved Program 5632 - Work Study Program 5633 - School-Aged Parent Program 5634 - Mentorship Program 5635 - School-To-Work Programs 5636 - Onalaska Alternative Services & Instruction School (O.A.S.I.S.) 5640 - Graduation Standards 5641 - Diploma Options 5642 - General Education Diploma (GED) 5643 - Early Completion 5644 - Graduation Ceremony Participation Policy 5700 - ACADEMIC HANDBOOK PROGRAM PARAMETERS 5710 - Controversial Topics 5711 - Controversial Issues in Classes 5712 - Student Exclusion 5713 - Sectarian Instruction 5714 - Sacred and Secular Music 5715 - Contests 5716 - Selection of Instructional Materials (Appendix J) 5717 - Advertising Promotions 5720 - Summer School 5730 - Adult Education 5750 - Field Trips and Excursions Funded by District 5751 - Educational Value 5752 - Safety Procedures 5753 - Parent Permission 5754 - Overnight Trips 5760 - School Related Field Trips and Excursions Not Funded by the District 5761 - Building Administrator Approval 5762 - Board of Education Approval (Policy 3720 & 3750) 5763 - Parent Notification 5764 - Financial Accountability 5765 - Cost/Benefit Analysis 5800 - SCHOLASTIC AWARDS 5810 - Guidelines 5811 - Attendance Requirement 5812 - Scholarship Selection Committee
201
Cross Reference
5820 - Established Scholarships 5821 - Vernon F. Dale Scholarships 5822 - William E. Johnson, Jr. Scholarship 5823 - Colleen Jacob Memorial Scholarships 5824 - Kent Grimslid Music Scholarship 5825 - James E. Summers Memorial Scholarship 5826 - Tim Gullikson Memorial Scholarship 5827 - Coulee Golf/Bowl – Mulder Scholarship 5828 - Herb Fregin Memorial Scholarship 5829 - Achieve Excellence Scholarship 5830 - Excellence at Large Scholarship 5831 - Onalaska Masonic Lodge #214 Scholarship 5832 - Gundersen Lutheran Sports Medicine Scholarship 5833 - State of Wisconsin Academic Excellence Scholarship
202
5000 ACADEMIC PROGRAM POLICIES 5100 - EDUCATIONAL MISSION AND BELIEFS
The mission of the School District of Onalaska is to ensure that all students of the district acquire the skills, abilities and attitudes needed to be respectful, responsible, productive citizens in a global society. The belief statements, which were developed in October 1995 by the Onalaska Village Partnership, support this mission statement and are listed below: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.
We believe that every human being has intrinsic worth. We believe that involvement in the decision-making process promotes ownership. We believe that communication promotes understanding. We believe that the family plays a major role in an individual's development. We believe that learning is a lifelong process. We believe that people learn in diverse ways. We believe that all individuals have the right to develop their potential. We believe that setting higher expectations can lead to higher results. We believe that democracy functions best with informed and literate citizens. We believe that we live in a global society. We believe that all people have the right to feel safe. We believe that diversity enriches both the individual and society. We believe that responsibility and accountability rest with the individual. We believe that all individuals deserve equitable opportunities. We believe that cooperation and competition are equally important.
5200 - CURRICULUM AND INSTRUCTION Course work is available to students in the following curriculum areas: literacy, mathematics, reading, science, social studies, international language, computer/information technology, environmental education, fine and performing arts, health, physical education and vocational education.
5210 - OPPORTUNITY TO LEARN
Curricular Validity – Curriculum is based upon goals, which are aligned with the Wisconsin Model Academic Standards and the Common Core Standards. The goals must incorporate unifying threads for each age level, kindergarten through high school. Articulation must be both horizontal and vertical. District curriculum committees and the Director of Instructional Services will be expected to monitor for curricular validity. Instructional Validity – To ensure that School District of Onalaska students learn the prescribed curricula, the Board of Education expects that teachers teach the curricula. Building administrators will be expected to monitor instructional validity. Remediation – Students who do not meet Grade Advancement Policy expectations on state and district assessments student academic performance or grade advancement committee recommendation will be offered remediation in the failed core areas. 203
5300 - SYSTEM-WIDE POLICY COMMITTEE
The System-wide Policy Committee (SPC) is composed of nine (9) teachers and seven (7) administrators who meet monthly from September to May throughout the school year. Decisions reached by this committee have implications for the entire district and are binding on teachers and administrators alike. SPC is not a sounding board for individual teachers or buildings to air concerns about their particular circumstances. It is a committee dedicated to establishing policy on a PK-12 basis, hence the name SYSTEM-WIDE (PK-12) POLICY COMMITTEE. SPC is charged with the following functions: x
To make recommendations to the Board of Education regarding major changes in the presentation of subject matter.
x
To make recommendations to the Board of Education for new courses to be added to the curriculum or the removal of courses which no longer fit the curriculum.
x
To make recommendations to the Board of Education concerning major priorities for the upcoming fiscal year budget in terms of curricular needs.
x
To plan, coordinate and approve district wide in-service education for all staff members by developing an annual in-service schedule for the negotiated in-service days in the negotiated calendar and developing trade-off guidelines for personal inservice options.
x
To give guidance and direction to the PK-12 curriculum committees as they present their reports to SPC and the Board of Education.
x
To ensure that the district meets the guidelines and intent of the Twenty Standards and the Wisconsin Model Academic Standards and Common Core Standards established by the state legislature. (See Appendix K)
x
To provide a vehicle for systematic and orderly PK-12 communication between buildings and grade levels. 5310 - PK-12 CURRICULUM COMMITTEES
The following items were approved by the System-Wide Policy Committee (SPC) as guidelines that all SPC Curriculum Committees should follow. x
Every curriculum committee should meet at least once per year. Time spent on curriculum development should reflect the needs of each specific committee to complete curriculum goals. A copy of the minutes of each meeting will be kept on file with the Director of Instructional Services.
x
In lieu of release time, curriculum committees are asked to meet after school or on staff development days to work on curriculum. The committee chair will document hours of participation by committee members. Trade-off forms specifically for curriculum trade-off are available in each school office or the district office.
x
SPC and the Board of Education must approve new courses for the next school year by December of the previous year. Curriculum chairs should bring new courses to SPC during the October – December agendas by making
204
arrangements with the director of instructional services. x
Curriculum chairs need to communicate the committee’s financial needs to each level building administrator. All budget requests for the next school year must be submitted to administrators of each building by November 30 of the current school year. Items to consider are staff, equipment, textbooks, in-service, supplies, etc.
x
Curriculum chairs will serve two-year term increments. In the event that a chairperson is no longer on the curriculum committee (or resigns his/her chair position) after serving only one year, a new election will be held at the organization meeting at the beginning of the school year. Nominations will be taken from the floor and a secret ballot will be cast in the event of multiple candidates for the chair.
x
A teacher will not be selected as curricular chair until he/she have at least three (3) years experience in their job. Special circumstances may arise in which this requirement will need to be waived.
x
Each curriculum committee chair is required to provide a copy of the PK-12 curriculum report to the director of instruction prior to the annual SPC presentation.
x
Curriculum chairs are responsible for seeing that all committee members have input into the annual report to SPC/Board of Education.
x
Each curriculum committee chairperson shall report to the System Policy Committee (SPC) annually and to the Board on alternating years except PreKindergarten, which will report to the Board annually.. The report shall include progress made during the year and goals for the following year.
x
All curriculum committee members must sign off on the report to SPC/Board of Education prior to the report being presented at SPC.
x
Each curricular area will participate in a program audit, review and revision process, every 7-10 years according to a curriculum review cycle schedule.
x
Minutes of curriculum meetings need to be sent to the building administrators and the Director of Instructional Services after each committee meeting.
5311 - MISSION OF COMMITTEES
The purpose of any curriculum committee established by the SPC is as follows: A.
Review all levels for sequential instruction.
B.
Review all levels for any duplication of instruction.
C.
Review all levels to ensure all instructional personnel are teaching the curriculum.
205
D.
Review all levels to ensure methods of evaluation and measurement of instruction are being used.
E.
Review all levels in terms of compatibility of materials and methods used.
F.
Develop a basic philosophy for each discipline.
G.
Develop a curriculum outline (PK-12) containing the goals to be accomplished at each level that are aligned to the Wisconsin Model Academic Standards and Common Core Standards. List the major sources of instruction to be used in carrying out these goals.
H.
Utilize the Department of Public Instruction’s recommended curriculum guidelines.
I.
Review Wisconsin Student Assessment System (WSAS) tests and make the necessary changes to the curricula to ensure that standards are being met.
J.
Ensure integration of environmental education, equity and instructional technology literacy standards across the curriculum.
K.
Recommend research based best practices in terms of instruction, assessment and intervention.
L.
Oversee the professional learning community work being accomplished by the teaching teams.
5312 - STRUCTURE OF COMMITTEES
All curriculum committees are to be considered creations of the SPC. The size and breadth of the committee will be determined by the Director of Instructional Services. Chairpersons will be selected by the committee at their first meetings. Individual committee members will be selected by the building administrators. Teachers will not be required to serve on curriculum committees but are encouraged to do so. 5400 - ASSESSMENT
5410 - PURPOSE OF ASSESSMENT
The following are the purposes of assessment in the School District of Onalaska: A.
To evaluate curriculum and instruction and determine that both are aligned with the Wisconsin Model Academic Standards and Common Core Standards.
B.
To measure and report student progress.
206
C.
To inform instruction.
D.
To plan program improvements.
E.
To assist students in planning their educational and career goals.
5420 - FORMS OF ASSESSMENT
The district assessment plan (see Appendix AC) outlines the types of assessments used in the School District of Onalaska and their purposes. 5430 - COURSE PLACEMENT
The following criteria will be considered when placing students into courses: x Student interest x Student grades in subject area x Proficiency test scores x Other related national, state, local assessments including but not limited to MAP, WKCE and algebra readiness x Teacher recommendation x If a student chooses to attend recommended summer school remediation, his/her progress in the course will be used in the placement process. The building administrator will make the final decision regarding student placement in these courses. 5500 - PROMOTION AND RETENTION
5510 - BOARD AUTHORITY
The Board has authority to establish the placement requirements for advancement or retention in any grade. The superintendent is responsible for recommending appropriate policies. 5520 - GRADE ADVANCEMENT PLACEMENT POLICY (GAP)
The promotion of students from the fourth grade to the fifth grade and from the eighth to the ninth grade is affected by a grade advancement policy outlined in State Statute (ss. 118.33). Other district policies relating to the promotion of students apply only if they are consistent with this policy. Under this statute, no student may be promoted from the fourth grade to the fifth grade or from the eighth grade to the ninth grade unless the student satisfies the criteria for promotion in this policy. Grade advancement decisions will be based on the four criteria listed below. For those students whose parents/guardians opt them out of the Wisconsin Knowledge and Concepts Exam (WKCE), judgment is based on the other three specified criteria. A.
Student Score on Wisconsin Knowledge and Concepts Exam (WKCE)
207
Receives a score of Basic or above on writing (numerical equivalent of Basic), reading and mathematics OR Receives or exceeds a Basic in three (3) out of five (5) sub-tests (math, science, social studies, reading, language arts) and writing must be Basic (numerical equivalent of Basic) or above. IF NOT, THEN B.
Student’s Academic performance For fourth grade advancement, the student must receive a grade of 3 or higher in 75% of the math and literacy benchmarks by the end of the school year. For eighth grade advancement, the student must have an overall GPA of 2.00 or better in reading, math and language arts in the 8th grade and an overall GPA of 1.50 or better based upon grades received in 7th and 8th grade. OR By successfully completing the Goals and Objectives as outlined on the Individual Education Program (IEP), Section 504 Plan, ELL Plan (English Language Learners), or At-Risk Plan.
IF NOT, THEN C.
Committee Recommendation The recommendation will be determined through consensus of the grade advancement committee. The grade advancement committee from the elementary and middle school may consist of the following membership: building administrator or associate building administrator, school counselor, classroom teachers of the student in question from the core areas of math, science, language arts, social studies, writing and reading, Director of Pupil Services (or designee) and school psychologist, if appropriate. In addition, the building administrator may include others in the formal teacher recommendation, if deemed appropriate. The Teacher Recommendation Committee, in its formal process, may evaluate the following: 1. 2. 3. 4.
The child’s school developmental history. The effectiveness of instruction (e.g., teaching practices, the match between teaching and learning style and between student achievement level and curricular demands). The type and quality of alternative instructional strategies available and currently being implemented (e.g., direct instruction, remedial services, cooperative learning, and peer tutoring, etc.). The extent of alternative programming available in both the new and
208
5. 6.
repeated grade. Age of the student. The results of special education testing.
Parent(s) or guardian(s) will be invited to attend the meeting of the Teacher Recommendation Committee. However, the final decision rests with the Onalaska Board of Education. The student may participate as deemed appropriate by parent(s) or guardian(s). IF NOT, THEN D.
Other Academic Criteria Approved by Board of Education Upon successful completion of an individual remediation plan as designed by the grade advancement committee.
IF NOT, THEN E.
Student Retained The building administrator, after consultation with the Teacher Recommendation Committee, shall determine whether a student has satisfied the criteria in this policy. This policy is designed to encourage early identification and interventions for those students who have academic difficulties. Written confirmation will be sent to the parent/guardian regarding the final decision by June 15 of the just completed school year. Decisions will apply for following year.
5530 - GRADE ADVANCEMENT EXPECTATIONS – KINDERGARTEN TO GRADE FOUR
Statute 118.33 requires districts to outline grade advancement procedures. In grades K to 4, to be promoted into the next grade, a student must demonstrate the required level of proficiency on grade level learning outcomes in four of the five core content areas (reading, language arts, math, science, and social studies). Proficiency in the content area may be demonstrated in one or more of the following alternatives: 1.
A grade of two (2) or three (3) on 80 percent of the outcomes listed on the elementary report card. If proficiency cannot be demonstrated in the manner above, then,
2.
Overall proficiency on classroom and district assessments in the content areas. Or,
3.
An evaluation of samples of the student’s work in the specific content areas. Or,
209
4.
By successfully completing the goals and objectives as outlined in the Individual Education Program (IEP), Section 504 Plan, English Language Learner Plan (ELL), or At-Risk Plan. Or,
5.
Committee Recommendation The recommendation will be determined through consensus of a grade advancement committee. The grade advancement committee from the elementary school may consist of the following membership: building administrator or associate building administrator, guidance counselor, classroom teachers of the student in question from the core areas of math, science, language arts, social studies, writing and reading, Director of Pupil Services (or designee) and school psychologist, if appropriate. In addition, the building administrator may include others in the formal teacher recommendation, if deemed appropriate. The Teacher Recommendation Committee, in its formal process, may evaluate the following: 1.
The child's school developmental history.
2. The effectiveness of instruction (e.g., teaching practices, the match between teaching and learning style and between student achievement level and curricular demands). 3. The type and quality of alternative instructional strategies available and currently being implemented (e.g., direct instruction, remedial services, cooperative learning, and peer tutoring, etc.). 4. The extent of alternative programming available in both the new and repeated grade. 5.
Age of the student.
6.
The results of special education testing.
Parent(s) or guardian(s) will be invited to attend the meeting of the Teacher Recommendation Committee. However, the final decision rests with the Onalaska Board of Education. The student may participate as deemed appropriate by parent(s) or guardian(s). Or, 6.
Other Academic Criteria Approved by Board of Education Upon successful completion of an individual remediation plan as designed by the grade advancement committee.
210
If the student does not meet any of the above criteria for advancement into the next grade the student will be considered for retention. The building administrator, after consultation with the Teacher Recommendation Committee, shall determine whether a student has satisfied the criteria in this policy. This policy is designed to encourage early identification and interventions for those students who have academic difficulties. Written confirmation will be sent to the parent/guardian regarding the final decision by June 15 of the just completed school year. Decisions will apply for following year. 5540 - PROCEDURE FOR RETENTION
Individual schools are to develop their own standards for successful completion of the prescribed curriculum. The procedure to be followed for any student who is not meeting the minimum standards is outlined below. The process of reviewing a student for retention should include: A. Screening of Records The school psychologist will screen records to determine if there is adequate and reliable information for a team to make a promotion / retention decision. B. Conference Summary The psychologist or counselor will submit a written report to the building administrator summarizing conference recommendations. The report must also include suggestions for alternative strategies to retention. C. Promotion/Retention Conference The building administrator or designee shall schedule a promotion/retention conference. Individuals to be included in the conference may be: x x x x x x
Building Administrator or Associate Administrator School Counselor Classroom Teachers Parents / Guardian Director of Pupil Services School Psychologists
5541 - STUDENT/PROGRAM FACTORS
In order to insure the appropriate placement for an individual child, the items listed below should be carefully evaluated prior to a decision on retention. A.
The child's school and developmental history.
B.
Possible factors contributing to school failure (e.g., emotional problems, low ability, frequent school moves or absences). 211
C.
The effectiveness of instruction (e.g., teaching practices, the match between teaching and learning style and between student achievement level and curricular demands).
D.
The type and quality of alternative instructional strategies available and currently being implemented (e.g., direct instruction, remedial services, cooperative learning, peer tutoring, etc.).
E.
Student attitude toward retention and degree of parental/guardian support.
F.
The extent of alternative programming available in both the new and repeated grade.
G.
The age of the student.
H.
Prior retention of the student.
I.
The results of special education testing.
5542 - RESPONSIBILITY FOR DECISION TO RETAIN
Using the information from the promotion/retention conference report, the building administrator will make a decision to promote or retain a regular education student. The decision to promote or retain a student who has a qualified educational plan will be made by the plan team which may include the building administrator, director of pupil services, teachers, parents/guardians, counselor, school social worker and student, if appropriate. 5543 - NOTIFICATION TO PARENTS/GUARDIANS
Parents/guardians will be notified in writing of the possibility of retention on or before May 10 of each year. Written confirmation will be sent to the parents/guardian regarding the final decision by August 1. 5550 - PROMOTION INTO GRADE 9
In order to advance into grade 9, the Board shall certify that district pupils have completed the prescribed curricula in the elementary grades, K-8. (A list of all students completing eighth grade (8) shall be filed with the clerk of the Board at the first Board meeting following the close of each school term.) 5551 - TRANSFER FROM PRIVATE SCHOOL, HOME SCHOOL, PUBLIC SCHOOL
Pupils entering ninth grade (9) who transfer from a private school, home school or other public school shall present a progress report, transcript or certificate which verifies completion of the prescribed curricula for the
212
elementary grades (K-8) before their placement is official. If this document is not available, then Board Policy 3223 will be followed. 5560 - HIGH SCHOOL PROMOTION (GRADES 10-12)
Required courses for students in grades 9-12 which are failed must be repeated. That includes those courses that are required of seniors, which must be passed if the student is to graduate. 5561 - HIGH SCHOOL RETENTION
Retention means a pupil has not made progress in a prescribed course of study. According to the Department of Public Instruction, a student is considered retained according to the guidelines in the chart below: Going into Grade 10
The # of credits earned must at least equal the (credits required for graduation multiplied by 1/4) minus (credits required for graduation multiplied by 1/7). See table below.
Going into Grade 11
The # of credits earned must at least equal the (credits required for graduation multiplied by 1/2) minus (credits required for graduation multiplied by 1/7). See table below.
Going into Grade 12
The # of credits earned must at least equal the (credits required for graduation multiplied by 3/4) minus (credits required for graduation multiplied by 1/7). See table below.
If the number of credits required for graduation is:
24
Then the minimum number of credits earned by the student for advancement to the specified grade must at least equal the following:
Going Into Grade 10
Going Into Grade 11
Going Into Grade 12
2.5
8.5
14.5
5562 - SENIOR REQUIREMENTS FOR GRADUATION
To earn a diploma at Onalaska High School, a senior must have completed and passed all required courses and have a minimum of 17.5 - 24 credits depending on the selected diploma option. 5600 - HIGH SCHOOL REQUIREMENTS
5610 - CREDIT REQUIREMENTS
5611 - DEFINITION OF A CREDIT
One class period per day per 181 instructional days = one (1) credit. 45 minutes X 181 days = 8145 minutes or 135.75 instructional hours. When
213
determining credit for transfer students or for students taking approved course work outside of the Onalaska High School curriculum, the following schedule is used: 120 hours to 135.75 hours = 1 credit 60 hours to 119 hours = .5 credit 30 hours to 59 hours = .25 credits Less than 30 hours = No Credit Grading Scale – Letter grades are converted into numbers to enable the calculation of a Grade Point Average (GPA). Letter Grade Grade Point A+/A 4.00 A3.75 B+ 3.25 B 3.00 B2.75 C+ 2.25 C 2.00 C1.75 D+ 1.25 D 1.00 D.75 F .00 Other codes used: E = Effort and with credit; P = Pass with credit. 5612 - CREDITS
In order to be eligible for a standard diploma, a student must earn the following minimum twenty-four (24) credits while in high school: Required Credits (16.75) 1. English: Four (4) credits including language usage, English, grammar, English composition, American literature, speech or integrated communication 2. Social Studies: Four (4) credits including state and local government, U.S. history, world history, world studies, geography and economics 3. Mathematics: Three (3) credits 4. Science: Three (3) credits including physical science and biology 5. Health: One (1) credit including health 9, 10, and junior/senior 6. Physical education: One and three fourths (1.75) credits including PE 9, 10, 11/12 Elective Credits (7.25) 5613 - TRANSFER STUDENTS
Students transferring into the high school from private or public high schools will have graduation credit requirements reviewed for comparability by
214
building administrator. 5614 - SPECIAL PROGRAMS (INDIVIDUAL EDUCATION PROGRAM (IEP), AND SECTION 504 PLAN, ELL PLAN
Students enrolled in a program with an Individual Educational Program (IEP) may have their individual educational sequence modified to meet their specific needs. Students must obtain the required number of credits - but required course credits may be obtained by taking a required course from a regular education class with modifications by the case manager or taking a required course from a case manager with the course content being approved by the respective departments as meeting minimum requirements.
5615 - EARNING HIGH SCHOOL CREDIT FOR A COURSE TAKEN IN MIDDLE SCHOOL (Policy 5615 BOE approved 3/14/11 retroactive to 7/1/10)
Students with demonstrated ability may have the opportunity to take high school courses while enrolled in middle school. These are typically courses in mathematics. The cases below outline the conditions in which middle school students will receive high school credits, grades, and other course prerequisites for high school courses taken during the middle school years. **Please note that the typical math sequence is Algebra I, Geometry, and Algebra II. At times there is a need to deviate from this sequence due to financial reasons or the availability of staff to teach a course. In those instances, the course sequence could be Algebra I, Algebra II, and Geometry. 1. If a student completes Algebra I in grades 6, 7, or 8 and earns a final grade of A or B in the course and scores an A or B on the Algebra proficiency test, then that student fulfills the grade level middle school math requirement, fulfills the Algebra I prerequisite for the next level of high school math, does not earn a high school credit in Algebra I, does not have this grade recorded on the high school transcript, and is able to enroll in Geometry or Algebra II in the next grade.** 2. If a student completes Algebra I in grades 6, 7 or 8 and earns a final passing grade of C or lower in the course, then that student fulfills the grade level middle school math requirement, does not earn a high school credit in Algebra I, does not have this grade recorded on the high school transcript, does not fulfill the Algebra I prerequisite for the next level of high school math, and will be required to repeat Algebra I. (If still in middle school the next school year, that student would have the option to first take the next grade-level appropriate math or pre-algebra.) 3. If a student completes Geometry in grade 7 and earns a final grade of A or B, then that student fulfills the 7th grade middle school math requirement, fulfills the Geometry prerequisite for Algebra II, earns a high school credit in Geometry, and has the associated Geometry grade
215
recorded on the high school transcript and used in the calculation of the high school GPA. 4. If a student completes Geometry in grade 7 and earns a final passing grade of C or lower in the course, then that student fulfills the 7th grade middle school math requirement, does not earn a high school credit in Geometry, does not have this Geometry grade recorded on the high school transcript, does not fulfill the Algebra II prerequisite, and must repeat Geometry. 5. If a student completes Algebra II in grade 8 and gets a final grade of A or B, then that student fulfills the 8th grade middle school math requirement, fulfills the Algebra II prerequisite for the next level of math, earns a high school credit in Algebra II, and has the associated Algebra II grade recorded on the high school transcript and used in the calculation of the high school GPA. 6. If a student completes Algebra II in grade 8 and earns a final passing grade of C or lower in the course, then that student fulfills the 8th grade middle school math requirement, does not earn a high school credit in Algebra II, does not have this Algebra II grade recorded on the high school transcript, does not fulfill the Algebra II prerequisite for the next level of math and must repeat Algebra II. Students who take high school courses in middle school are still required to take three (3) math courses in high school as part of their graduation requirement. Students who transfer into Onalaska High School from another district with high school math courses listed on their transcript will be treated in the same manner as Onalaska students. 5620 - COURSE OFFERINGS
5621 - MINIMUM NUMBER OF STUDENTS
At times it may become necessary to cancel individual classes at Onalaska High School because of limited enrollment. The following formula will be used to determine if a class will or will not be offered. At the time that all known students have made initial course selections a minimum of 1.75% of all enrolled students must be in the class for it to be offered. Whether or not a course will be offered will normally be made between April 15 and May 15. (Example: 750 students x 1.75% = 13.1250 or 13 students for a class to be offered.)
In certain situations, these policy requirements may need to be waived by administration due to safety and graduation requirements. 5622 - YOUTH OPTIONS
216
The Youth Options program allows all public high school juniors and seniors who meet certain requirements to take postsecondary courses at a UW Institution, a Wisconsin Technical College or one of the state’s participating private, nonprofit institutions of higher education (IHE). A.
Students applying to an IHE under the Youth Options must complete application and all paper work by October 1 of each school year if they want to be considered for the second semester of that academic year. Students applying for admission in the fall under the Youth Options program must complete all application forms by March 1 of the previous academic year.
B.
Additional requirements such as discipline record, attendance record, academic standing etc. will be considered once the application is made.
C.
Complete guidelines regarding admission and requirements can be obtained from the student services office at the High School.
D.
The District may pursue tuition reimbursement from a parent/guardian when a student does not pass the Youth Option Course.
5623 - RELEASED TIME FOR EXTERNAL OR POST-SECONDARY COURSEWORK FOR SCHOOL CREDIT
This policy is intended to address certain educational and legal issues (SS.118 & 120) that may arise when pupils are given permission to leave School District of Onalaska facilities during the student day for external or post-secondary instruction that does not qualify for Youth Options credit under Wisconsin state statutes. General Application Of Policy Pupils may seek District permission to be released from school to attend courses offered through other institutions. The District reserves the right to determine, in its discretion, whether an application for such released time will be granted and/or whether credit toward graduation (and the type of credit) will be granted for attending such courses. Youth Options Program Not Applicable Pupils and/or parents/guardians applying for release time under this policy do so with full knowledge that this program does not apply to situations that are covered by statutory provisions concerning Youth Options. Further, pupils and/or parents/guardians understand that requests that do not qualify for Youth Options under state statutes will not automatically be reviewed or approved under this policy. Released Time Is In The Sole Discretion Of The District
217
Pupils and their parents/guardians understand that under this policy, the District may, in its discretion, grant or decline requests for released time. In certain situations, pupils and/or their parents/guardians have expressed an interest in taking external/post-secondary courses for enrichment purposes, and do not always request that the District provide credit toward graduation for such coursework. Accordingly, pupils and/or parents/guardians who do seek credit toward graduation for such course(s) must secure both District approval for released time and District authorization to take the designated course(s) for credit toward graduation under this policy. Applicants must not assume that District approval of requests for released time under this policy automatically means that related coursework has been approved for credit. External/post-secondary course offerings may vary greatly in terms of content, degree of difficulty, homework expectations, composition of the student body, cost, and other factors impacting on the applicant’s educational experience. In addition, different students have different educational needs and may not be viewed as similarly situated when they apply to take particular external/post-secondary courses. Finally, pupils’ entire academic and co-curricular schedules must be accounted for in determining whether an application to take a particular course can be approved. Accordingly, applications must be evaluated on a case-by-case basis, and the District cannot guarantee that even seemingly similar applications will be reviewed and adjudicated in the same manner. Components Of Application An application for released time and/or credit toward graduation under this policy shall include any information requested by the District, as well as the following: 1. A statement that Youth Options credit is not sought for the application (and related coursework) submitted. 2. An acknowledgement that the pupil and/or parents/guardians have been provided with information regarding the Youth Options program. 3. Information including the proposed course curriculum, syllabus, materials, institution offering the course(s), and instructor. 4. A statement indicating the day of the week and the time at which the course(s) will be taught, as well as a statement concerning necessary transportation time. 5. A statement as to whether credit toward graduation is sought for the proposed coursework. Applicants Receiving Special Education Services In the event that pupils receiving special education services or their parents/guardians submit applications under this policy, such applications must be reviewed by the Director of Pupil Services, an IEP team, and any other responsible administrator and personnel. Further, any application must
218
be reviewed in light of the pupil’s current IEP, course schedule, and comply with any other requirements of state or federal law and this policy. Approval of an application under this policy does not constitute a finding by the District that such course(s) is/are necessary to providing the pupil with a free and appropriate education, nor does such approval mean that any funding for such courses will be provided by the District. Time For Submitting An Application In order to provide the District with a meaningful opportunity to evaluate an application under this policy, as well as to assess how a pupil’s schedule may be impacted or adjusted in light of that application, pupils and/or parents/guardians must submit applications under this policy no later than May 1 for courses to be taken during the fall semester and no later than December 1 for courses to be taken during the spring semester. Approved Applications When an application is approved under this policy, fully or in part, the following will apply, together with any additional conditions that the District may provide for in approving an application. The District reserves the right to revoke any approval that has been given to an applicant if any of the following are not completed satisfactorily: 1.
2.
3.
4.
Pupils and parents/guardians will execute a waiver, releasing the District from any liability associated with pupils’ conduct while on released time, and indemnifying and holding the District harmless for said conduct. Pupils and parents/guardians acknowledge that transportation will not be provided by the District, will specify how transportation will be provided and by whom, and will provide proof of appropriate insurance for any driver designated as providing transportation to or from the location where the approved course is offered. Parents/guardians shall certify that they assume responsibility for supervising their child during periods of released time and acknowledge that the District will not provide for supervision of pupils during released time under this policy. Pupils and parents/guardians understand that pupils’ conduct during released time under this policy may be deemed conduct while at school or while under the supervision of a school authority under state statutes concerning pupil suspension and expulsion, and that pupil conduct during released time under this policy may provide grounds for the District to, in its discretion, revoke its grant of released time, without any reimbursement of costs to the pupil and/or parents/guardians and regardless of whether such revocation may render pupils ineligible for District credit or unable to complete such coursework for credit.
When pupils are attending external/post-secondary courses that have been approved under this policy, their absence is deemed approved under the
219
District’s written attendance policy and applicable state statutes, unless and until the District revokes its approval of an application under this policy. VIRTUAL YOUTH OPTIONS
Online courses offered for youth options will be treated in the same manner as those taken on the post secondary institution campus. All criteria pertaining to Youth Options will apply. VENUE
1.
Students must be enrolled in the district to take advantage of online/virtual course work.
2.
Students may take virtual or online courses on or off campus (with the approval of the building administrator or pupil services director).
3.
Students working on course requirements at home will be in compliance with compulsory attendance.
5624 - CREDIT REVIEW COMMITTEE
A Credit Review Committee will review all course work, learning opportunities, and other situations, in which credit is requested for outside work. The Credit Review Committee will consist of the high school administrator, teachers and counselors as appointed by the building administrator. In addition, the Director of Pupil Services, Director of Instructional Services, Board of Education member(s) and Representatives of post-secondary education, will serve in an advisory capacity as needed. 5625 - INTERNATIONAL EXCHANGES
A student from Onalaska High School who attends school in another country may earn credit towards a diploma. The student and his/her parent(s) must meet with his/her counselor to review current progress toward the earning of a diploma. Following the student’s exchange, he/she must submit a transcript to the school counselor to determine the number and subject area credit awarded. Additionally, the student must include documentation of course titles (in English), the number of hours per semester attended, and a numerical or grade evaluation of each course. Any questions or concerns regarding awarding of credits/grades will be directed to the Credit Review Committee for consideration and decision. Failure to follow the above procedures could result in a delay in earning the Onalaska High School Diploma. 5626 - Assignment of Credit for Other Courses
Courses not included in the OHS Course Description Book or not a part of a student’s qualified educational plan must be submitted to the Credit Review
220
Committee. The Committee will study the course description and/or course outline/syllabus to determine: A.
The number of credit(s) to be awarded based on the hours required for the class.
B.
Whether the credit awarded should be general elective credit or required departmental credit.
The above decisions will be made as a result of review by, and recommendations of, the department(s) involved and then by a final review of the Credit Committee. The requesting student’s school counselor will be responsible for maintaining the records regarding this request. Courses/programs to be considered for credit include but are not limited to Youth Option courses, Distance Learning courses, Language/Leadership Camps, Correspondence Courses, Upward Bound, and Badger Challenge. 5627 - VIRTUAL EDUCATION
Virtual education is a way of delivering curriculum and instruction using the Internet. Online coursework, as it is called, offers a learning time shift and flexibility in how and when students and staff learn. Online Course Standards x
Online courses must maintain the same high standards of a quality pedagogical excellence as those which are taught in traditional formats.
x
Any online course should be equal in rigor and depth and breadth to traditionally delivered courses.
x
Online courses may allow for an alternative in class schedule. Online courses that incorporate in class time as well as out of class time are called “Blended Courses”.
x
Online courses should provide for multiple modes of interaction: studentteacher, student-content and student-student.
x
The course should be designed to address the needs of learners from a wide variety of learning styles, diverse social, economic and cultural backgrounds, as well as students with disabilities.
x
Online courses submitted by staff members must meet the approval of the department/unit, curriculum committee, SPC, Director of Instruction and the Board of Education.
Online instruction is viewed as a supplement to permit the School District of Onalaska to enhance or expand course offerings or to provide as an alternative better suited to the learning needs of some students.
221
Participation in a virtual education opportunity will be voluntary. OUTSOURCED COURSEWORK
Students must apply for permission to take on-line or virtual course work. The application and paperwork must be completed by October 1 of each school year for second semester consideration. The deadline for first semester is March 1 of the previous academic year. Students must complete prerequisites and provide teacher/counselor recommendations to confirm the student possesses the maturity level needed to function effectively in an online learning environment. In addition, approval by the building administrator or pupil services director shall be obtained before a student enrolls in an online or virtual course. Virtual course work as part of an educational plan (special education, gifted/talented, Section 504, at risk, ELL will have to be approved by the plan team. GRADING
Grades received for online course work will count the same as any other course grade. The school must receive an official record of the final grade before credit is determined. All grades received as a result of a student taking an approved course will be recorded on the student’s official transcript. CREDIT
Credit for online coursework will be granted the same as other courses. ENROLLMENT
Online coursework enrollment may be limited based on the number of courses and number of students enrolling. Class size will follow the district enrollment guidelines. See board policy 5621. Enrollment in online outsourced courses will be determined by the following circumstances. 1.
The course is not offered by a district school.
2.
Although the course is offered by a district school, the student will not be able to take it due to an unavoidable scheduling conflict or special circumstances.
3.
The course may serve as a supplement to extend homebound instruction.
4.
The student has been expelled from the regular school setting, but educational services are to be continued.
222
5.
The building administrator/director of pupil services, with agreement from the student’s teachers and parent/guardians, determines the student required a differentiated or accelerated learning environment.
6.
The course must be taken from a list of approved vendors.
7.
The building administrator or his/her designee will determine the maximum number of credits a student can earn online.
8.
The courses must be similar to those listed in the school academic handbooks in terms of curricular content and alignment to state and national standards. Those courses, which do not meet that rigor, must include supplemental materials/activities to ensure content validity. Exceptions could be made for virtual courses used for credit recovery/remediation by the approval of the building administrator or pupil services director.
Outsourced coursework will need to be approved by the credit review committee, SPC and the Board of Education. Guidelines outlined by the DPI in Appendix AD should be considered during this review process. COURSE SUPERVISION
A certified staff member will be assigned to oversee student course work. Students will be able to access that supervisor in person, by phone, through the U.S. mail or e-mail. PAYMENT OF FEES/HARDWARE
The School District of Onalaska will pay tuition fees for virtual/online courses. The school will provide the hardware and software needed for a student to take a virtual/online course on school premises. The School District of Onalaska will not provide equipment for home instruction, nor pay for home Internet access or technical assistance. 5630 - SPECIALIZED HIGH SCHOOL PROGRAMS
5631 - WTC APPROVED PROGRAM
Students may enroll in approved course work upon completion of appropriate paper work/forms at Onalaska High School and WTC (Western Technical College). Students will continue to be enrolled at Onalaska High School and may take classes on both campuses. Upon completion of prescribed courses and all other graduation requirements, an Onalaska High School diploma will be granted. (This does not include GED.) 5632 - WORK STUDY PROGRAM
223
The Work Study program combines academic studies with work components as documented in the student’s qualified educational plan. These programs form a partnership arrangement with work stations in business or industry. 5633 - SCHOOL-AGED PARENT PROGRAM
This program is designed to provide prenatal and postnatal information, and vocational/career planning to identified students. Coordination is provided through the Pupil Services Department. 5634 - Mentorship Program
This graded course with a two-credit maximum is intended to provide a hands-on, advanced learning experience in a particular area of study outside the walls of the traditional classroom. Students discover the skills, habits, and attitudes necessary to be successful in the work world by observing and working with a professional in their area of interest. 5635 - School-To -Work Programs
School-To-Work programs are offered to students in their junior and senior years. These programs have school-based (classroom) and work-based components. These programs may include, but are not limited to, Finance and Banking Youth Apprenticeship, Automotive Technology Youth Apprenticeship, Skilled Nursing Assistant, and Hotel/Motel Certificate Program. Students must apply for admittance to these programs through the School-To-Work Coordinator located in the OHS Student Services Office. 5636 - ONALASKA ALTERNATIVE SERVICES & INSTRUCTION SCHOOL (O.A.S.I.S.)
OASIS is a program that provides an alternative educational setting for students who have been unsuccessful in a traditional setting. OASIS is intended to fulfill the educational needs of students not being serviced by traditional means, including Special Education services, and Gifted & Talented programming. OASIS will address the needs of Onalaska High School students (Grades 9 12) who exhibit one or more of the following characteristics: x Have failing grades, credit deficiencies, or retention risk; x Have failed to comply academically and would benefit from a different, non-traditional instructional approach; x Displays serious behavioral indicators (chronically absent, habitually truant, chronically late, or a history of disciplinary infractions); x May be or has been involved in the juvenile justice system; x Have poor or adverse home environments or family crisis (poverty, AODA issues, abuse situation); x Home-schooled student; x Are disengaged or under-achieving as a result of high risk-taking behaviors;
224
x x x
Are a parent or parent-to-be; Are employed out of necessity, and in such a way that interferes with the instructional day; or, Have social, emotional, or other health issues.
OASIS is housed within Onalaska High School, and utilizes on-line credit recovery, OASIS teacher instruction, and limited courses at Onalaska High School. Enrollment is never guaranteed. Students may be referred by teachers, administrators, pupil services personnel, parents/guardians, or the students themselves. Students must apply and interview for the program. 5640 - GRADUATION STANDARDS
5641 - DIPLOMA OPTIONS
High school students shall have the option of working towards the following differentiated diplomas approved by the Board: HONORS DIPLOMA
A.
Honors Diploma
The Board will authorize an Honors Diploma for a student who completes all district requirements earning the minimum number of credits prescribed with a letter grade of A, B, C, D and a 3.5 cumulative GPA during, through and including the student’s last day of high school. OHS High Honors Diploma
A student must qualify as an Honor Student and have successfully completed at least one honors course in three (3) of the four (4) core areas (math, science, language arts and social studies) and have successfully completed at least one honors course from outside the core areas. OHS Highest Honors Diploma
A student must qualify as an Honors Student and have successfully completed at least one honors course in each of the core areas (math, science, language arts and social studies) and have successfully completed at least two (2) honors courses from outside the core areas. B.
Standard Diploma
The Board will authorize a standard diploma for a student who completes all district requirements, earning the minimum number of credits prescribed with at least a letter grade of D-. If an “E” (Effort) or “P” (Pass) grade is issued in any class, elective credit only can be awarded towards this diploma.
225
C.
Certficiate of Completion
The Board will authorize a Certificate of Completion for a student who completes all district requirements, earning the minimum number of credits prescribed with a letter grade of A, B, C, D, and E. (If a student gets a grade of E in a required class, this diploma will be issued. If a student receives a grade of E in an elective class and has sufficient credits (24) of non-E grades, an Honor or Standard Diploma will be used.) Parents/guardians must indicate in writing that they understand this option for a diploma before it can be issued. D.
Career/Vocational Diploma
The Career Vocational Diploma is designed for the special education, Section 504, ELL, and at risk students who have an Educational Plan, as identified by the Pupil Services Department. The career/vocational diploma is also an option for students enrolled in OASIS and is designed to emphasize the acquisition of basic skills in academics, job preparation and further education in the career/vocational area. The Career Vocational Diploma requires fourteen (14) credits to be taken from the following: Written Language/English (4), Math (2), Career/Vocational Information (1), Government/Social Studies (3), Science (2), and Physical Education (1.5), and Health (.5, earned over the course of grades 7-12). The remaining ten (10) credits may be taken as electives earned from regular or special education teachers, case managers and/or WTC upon IEP Team or Pupil Services recommendation. Credit will be issued with a letter grade of A, B, C, D, E, or P in the appropriate content area. The decision to select the type of diploma must be made: (1) before the end of the sophomore year; (2) or upon identification as a special education, Section 504, ELL, at risk, etc. student. The acceptance of the Career Vocational Diploma must be in writing with parent(s) signature required, before this diploma option can be implemented. E.
State Diploma
The State Diploma is designed for students with extenuating circumstances or are in the special education, 504, ELL or At-Risk programs. Those students who do not have Individualized Education Plans will be required to go before the Credit Review Committee for approval to pursue this diploma option. Acceptance of the State Diploma must be in writing with parent(s) signature required, before this diploma option can be implemented. This plan is designed to emphasize the acquisition of basic academic skills. The State Diploma requires the following credits to be earned: Written/Oral Language/English (4), Government/Social Studies (3), Science (2), Math (2), Physical Education (1.5), Health (.5) earned
226
over the course of grades 7-12, and 4.5 credits of non-specified electives. Credit will be issued with a letter grade of A, B, C, D, E, or P in the appropriate content area. The Credit Review Committee shall have the final authorization in determining whether a student (those without Individualized Education Plans) will be allowed to develop a State Diploma. F.
Certificate of Attendance A Certificate of Attendance is awarded when a student meets the course work and graduation requirement as outlined by the IEP team. This decision will be made before the end of the sophomore year. The acceptance of this option must be in writing with parent signature(s). An alternative curriculum, which includes vocational or work-study skill development may be deemed more appropriate. A Certificate of Attendance is not an option for those students who have failed to meet the requirements for one of the diplomas listed above.
International students will receive certificates of attendance unless they meet the standard diploma requirements outlined in Board Policy. Special education students may complete the year in which they turn twenty-one in order to complete graduation requirements. If the student graduates with his/her class and has completed the minimum number of classes and/or credits to qualify for one of the above mentioned diplomas/certificates, the responsibility of the School District of Onalaska to continue to provide the education until the age of 21 ceases with the granting of the diploma/certificate. 5642 - GENERAL EDUCATION DIPLOMA (GED)
A student who does not meet the minimum course and credit requirements for an Honors Diploma, a Standard Diploma, A Diploma of Completion or a Qualified Diploma will not be allowed to participate in the formal graduation ceremony. However, the student may earn credits at a post-secondary educational institution in pursuit of a GED (General Education Diploma) or HSED (High School Equivalency Diploma). Students who have not earned a diploma but have only four or less credits to earn may do so at the postsecondary institution of their choice and upon successful completion and documentation of required courses will be granted a Standard or Qualified Onalaska High School Diploma. 5643 - EARLY COMPLETION
A high school student planning to complete all diploma requirements in less than a four-year sequence and no longer regularly attending must notify the high school administrator and his/her counselor in writing. Completion of credit and course requirements will be reviewed and the Board of Education will be notified of the student’s intention. The student will no longer be listed
227
on the high school attendance roster but may participate in the formal graduation ceremony. 5644 - GRADUATION CEREMONY PARTICIPATION POLICY
High school senior level students shall be required to meet all Board of Education graduation requirements and State Department of Public Instruction standards in order to be eligible to receive a diploma and participate in the graduation ceremony. Every student at Onalaska High School has the right to earn a high school diploma. The graduation ceremony is a privilege, not a right, and therefore every student does not have the right to participate in graduation. If a student engages in conduct that is detrimental to the school, the student may not be afforded the opportunity to participate in the graduation ceremony. 5700 - ACADEMIC HANDBOOK PROGRAM PARAMETERS
5710 - CONTROVERSIAL TOPICS
5711 - CONTROVERSIAL ISSUES IN CLASSES
Teaching about issues that some might consider controversial is, at times, a necessary part of some courses. Teachers are expected to use good judgment and propriety when discussing student-initiated subjects. Prior to the instruction date(s), building administrators must approve the lesson plans of any district curriculum topic that might be considered controversial based on current community norms. 5712 - STUDENT EXCLUSION
The Board recognizes parental requests to have students temporarily excused from a class session involving a discussion of a controversial issue, which may conflict with the teachings of a bonafide religion, or from participation in holiday activities, specific parts of the health curriculum as outlined in State Statute 118.01(2), human growth and development instruction, or Pledge of Allegiance. A.
Students will be informed of the unit objectives at the beginning of the unit.
B.
Students will have the option to be released from class during the unit if the unit or individual issue interferes with their family beliefs.
5713 - SECTARIAN INSTRUCTION
Sectarian instruction shall not be part of any schools' curricula. However, instruction regarding religion, as it relates to history, will be permitted.
228
5714 - SACRED AND SECULAR MUSIC
The inclusion of sacred and secular music is an important means to facilitate a comprehensive music experience for Onalaska's youth. Considerations For Selection of Repertoire 1.
Select repertoire on musical and educational value.
2.
Show sensitivity to the traditions of different people and their cultures.
3.
Neither promote nor inhibit religious views.
4.
Observe all school policies.
5.
Develop a community awareness of various religious beliefs.
6.
Show a balance of musical selections throughout the year.
7.
Document all performances by printing and saving copies of concert programs.
5715 - CONTESTS
The Board shall not allow contests by outside groups within the district's schools without the approval of the superintendent and/or the Board and only if they are construed to be beneficial in nature to classroom instruction and are in the best interests of the district. 5716 - SELECTION OF INSTRUCTIONAL MATERIALS
The responsibility for the selection of instructional materials rests with the district library staff acting in consultation with the teaching and administrative staff. Final authority for the selection policy is vested in the Board. (See Appendix J for policy and procedure) 5717 - ADVERTISING PROMOTIONS
Teaching aids prepared and distributed by private organizations may be used if the primary purpose of the material supports the mission statement of the School District of Onalaska. 5720 - SUMMER SCHOOL
The Board shall determine the summer school instructional program. The summer school coordinators shall present a list of proposed classes to the Board each spring for the upcoming summer and will make a final report at the end of the session. 5730 - ADULT EDUCATION
229
Evening education classes may be formed and conducted upon acceptance of a plan of instruction developed by district personnel and approved annually by the Board. Courses must be self-supporting or as specified by the Board. 5750 - FIELD TRIPS AND EXCURSIONS FUNDED BY DISTRICT
5751 - EDUCATIONAL VALUE
Field trips and excursions must be a part of the school program, must be educationally worthwhile, and must be planned the same as any other lesson, unit or portion of a unit of work. 5752 - SAFETY PROCEDURES
Students shall be instructed regarding safety procedures, personal conduct, rules and regulations governing the trip. Arrangements regarding trips shall be sent to the students' parents/guardian. Emergency contact information and related medical alerts must accompany the field trip supervisor on the trip. 5753 - PARENT/GUARDIAN PERMISSION
Parent/guardian permission shall be secured from every student participating on a field trip. 5754 - OVERNIGHT TRIPS
Overnight trips shall be presented to the Board for authorization. 5760 - SCHOOL RELATED FIELD TRIPS AND EXCURSIONS NOT FUNDED BY THE DISTRICT
5761 - BUILDING ADMINISTRATOR APPROVAL
Requests for trips, tours, or excursions not funded by the Board, must be approved by the building administrator prior to student involvement. 5762 - BOARD OF EDUCATION APPROVAL
Upon the approval of the building administrator, the teacher will present a detailed plan for the trip, tour, or excursion to the Board of Education. The plan must include objective, relationship to class or co-curricular activity, time, cost factors, mode of travel, housing and financial plan. The teacher must be aware of Policy 3720 and 3750 on fund raising. Students are not to be involved at this stage of the planning. 5763 - PARENT NOTIFICATION
Upon Board approval, the advisor shall proceed by scheduling a student/parent meeting or send home information to explain the details of the
230
trip. Signed parental permission slips must be obtained and additional insurance coverage will be explored. 5764 - FINANCIAL ACCOUNTABILITY
Advisors must report status of progress to the building administrator at two week intervals. All monies raised by students through class or educational projects must be deposited in the activity fund and accounted for by the district's business office. 5765 - COST/BENEFIT ANALYSIS
The advisor is responsible to see that the trip meets the educational goals as outlined to the Board of Education and parents/guardians. In relating specific details, goals must be considered along with cost. 5800 - SCHOLASTIC AWARDS
5810 - GUIDELINES
The Board of Education authorizes the administration to establish the necessary procedures for determining scholastic awards, such as honor roll, scholarships, and National Honor Society. Copies will be forwarded to the Board of Education. 5811 - ATTENDANCE REQUIREMENT
The following statement will serve to clarify "attendance" criteria: Onalaska High School students having personal residence in the district but enrolled in a one (1) year, approved, foreign exchange program, shall be considered "in attendance" at Onalaska High School for the purpose of qualifying for the scholarships listed in this policy. 5812 - SCHOLARSHIP SELECTION COMMITTEE
Unless a specific group is listed as the selection committee for a scholarship, the following committee will serve in the selection of candidates for scholarships. A.
Faculty committee consisting of one member from each of the following disciplines shall be on the selection committee: Social Studies, Science, Math, and English. In addition, three at large members of the staff shall be selected from the remaining disciplines. A total of seven (7) voting members.
B.
School counselor(s) will serve on the committee as voting member(s).
C.
The building administrator or designee shall chair the committee but shall not have a vote in the selection of the recipient.
5820 - ESTABLISHED SCHOLARSHIPS
231
The scholarships listed below are not inclusive of all scholarships Onalaska students receive. These are scholarships in which the district has received funds from the donors for distribution. 5821 - VERNON F. DALE SCHOLARSHIPS
The criteria for the selection of the Vernon F. Dale Scholarships shall be as established in the will of Vernon Dale. A.
Student must have been in attendance their junior and senior year.
B.
Financial need shall not be a factor in selecting students.
C.
Students must be enrolling in a four-year, degree granting college or university.
D.
Scholarships shall be given out starting with top G.P.A. and working down from there.
E.
Grade point average to be based on eight semesters.
F.
If recipient does not meet the above criteria, the money will revert back to the fund.
G.
Recipients shall not receive payment until the successful completion of the first term of the following academic year. Copies of transcripts or grade reports must be submitted to the scholarship coordinator (or district office for Vern Dale scholarship). The transcript or grade report must indicate that the student is in good standing with the post secondary institution. Good standing is defined as successfully earning a full term of credits.
H.
The number of the scholarships shall be 24.
I.
The amount in the fund shall be pledged each spring to the selected students.
5822 - WILLIAM E. JOHNSON, JR. SCHOLARSHIP
The criteria for the selection of the William E. Johnson Jr. Scholarships shall be as established by the family of William E. Johnson Jr. and the Board of Education. A.
Students must have been in attendance their junior and senior years.
B.
Financial need shall not be a factor in selecting students.
C.
Students must be enrolling for additional training at a vocational or technical school.
232
D.
Scholarships shall be in the amount of $500.00. The number of scholarships will be determined by the availability of funds, with a minimum of two scholarships awarded per year.
E.
The scholarship selection committee will choose the recipient.
F.
Recipients shall not receive payment until the successful completion of the first permanent grading period of the following academic year.
5823 - COLLEEN JACOB MEMORIAL SCHOLARSHIPS
The requirements and criteria for the scholarships have been set by the Jacob family. Two (2) $1,000.00 scholarships will be awarded annually to a deserving senior at Onalaska High School. A.
Preference for this scholarship is to be given to those seniors who have been involved in Show Choir and/or the Golf Program, Clubs, Music, or Athletics.
B.
The recipient shall have demonstrated the ability to cope with adversity in their lives and/or the lives of a family member.
C.
The recipient shall be a “fine moral and social character.”
D.
The recipient must have maintained a “B” or better cumulative grade point average while in high school unless an extenuating circumstance prevented this.
E.
The recipient must be continuing their education in a two-year or fouryear institution.
F.
The recipient shall not be receiving more than one other local scholarship.
G.
All candidates will complete the standard OHS scholarship application letter required by the OHS Scholarship Committee and return it to the OHS Scholarship Chairman no later than the stated due date.
H.
In the event that there are no worth candidates who meet the criteria, the committee reserves the right to select an individual who the committee feels matches the “spirit of this scholarship”.
I.
The Onalaska High School Scholarship Committee shall make the final decision.
J.
Recipients shall not receive payment until the successful completion of the first term of the following academic year. Copies of transcripts or grade reports must be submitted to the scholarship coordinator (or district office for Vern Dale scholarship). The transcript or grade report must indicate that the student is in good standing with the post
233
secondary institution. Good standing is defined as successfully earning a full term of credits. K.
The scholarship check shall be payable to the recipient.
5824 - KENT GRIMSLID MUSIC SCHOLARSHIP
The requirements and criteria for the scholarship have been set by the Grimslid family. The family administers this annual scholarship under the guidelines listed below: A.
The student does not have to be majoring in music at the college they wish to enter. However, special consideration should be given by the selection committee to any applicants who plan to enter the field of music.
B.
The student must have completed their sophomore, junior and senior year at Onalaska High School.
C.
The student must have been an active and contributing member of the high school marching band during their sophomore, junior and senior year. Preference should be given to those active in other musical organizations in the high school.
D.
The student must rank in the top 33% of his/her graduating class.
E.
The student must be attending a four-year degree granting (BS/BA) college or university on a full time basis.
F.
Financial need shall not be a factor in the selection process.
G.
The student should rate above average in the following categories:
1. Motivation as a student. 2. Relations with others. 3. Attitude and citizenship. H.
Recipients shall not receive payment until the successful completion of thev first term of the following academic year. Copies of transcripts or grade reports must be submitted to the scholarship coordinator (or district office for Vern Dale scholarship). The transcript or grade report must indicate that the student is in good standing with the post secondary institution. Good standing is defined as successfully earning a full term of credits.
I.
Candidate is selected by members of the music department.
5825 - JAMES E. SUMMERS MEMORIAL SCHOLARSHIP
234
The requirements and criteria for the scholarships have been set by the Summers family. A $500.00 scholarship will be awarded annually to a deserving senior at Onalaska High School. A.
The scholarship is to be awarded to an Onalaska High School senior who is considering a career in engineering.
B.
The recipient shall be of “fine moral and social character,” and shall project a positive attitude towards life.
C.
The recipient must be continuing his/her education in a four-year institution.
D.
The recipient must have maintained a B or better cumulative grade point average while in high school.
E.
Financial need shall not be a factor in choosing the recipient.
F.
All candidates will complete the standard OHS scholarship application letter required by the OHS Scholarship Committee and return it to the OHS Scholarship Chairman no later than the stated due date.
G.
The Onalaska High School Scholarship Committee shall make the final decision.
H.
Recipients shall not receive payment until the successful completion of the first term of the following academic year. Copies of transcripts or grade reports must be submitted to the scholarship coordinator (or district office for Vern Dale scholarship). The transcript or grade report must indicate that the student is in good standing with the post secondary institution. Good standing is defined as successfully earning a full term of credits.
I.
The scholarship check shall be payable to the recipient.
5826 - TIM GULLIKSON MEMORIAL SCHOLARSHIP
The criteria for the Tim Gullikson Memorial Scholarship shall be as follows: A.
Students must have demonstrated the ability to succeed at further education.
B.
Students must have participated in co-curricular activities.
C.
Possesses good moral character.
D.
Recipient will be selected by the Onalaska High School Scholarship Committee.
235
E.
Scholarship is to be used for further education at a 4-year or 2-year accredited school including technical school.
F.
Financial need shall not be a factor.
G.
The amount of the scholarship will be one $500.00 scholarship, per year.
H.
Recipients shall not receive payment until the successful completion of the first term of the following academic year. Copies of transcripts or grade reports must be submitted to the scholarship coordinator (or district office for Vern Dale scholarship). The transcript or grade report must indicate that the student is in good standing with the post secondary institution. Good standing is defined as successfully earning a full term of credits.
I.
The Memorial Committee will select the person to present the scholarship each year.
5827 - COULEE GOLF/BOWL - MULDER SCHOLARSHIP
Criteria for the Coulee Golf/Bowl – Mulder Scholarship shall be as follows: A.
The student must have participated on the Onalaska High School golf team during their junior and senior year.
B.
If there is no graduating senior who has participated on the Onalaska High School golf team during their junior and senior year; 1. 2.
consideration shall be given to those seniors who have been on the team during their senior year. consideration shall be given to those graduating seniors who have been actively involved in co-curricular activities.
C.
The recipient must be continuing their education at a 2 or 4-year institution.
D.
The recipient must have earned at least a 2.75 cumulative GPA based on seven semesters.
E.
The recipient shall be of “fine moral and social character”.
F.
Financial need shall not be a factor.
G.
Candidates must apply for the scholarship using the scholarship letter required for other local scholarships by the Onalaska High School Scholarship Committee.
H.
Recipients shall not receive payment until the successful completion of the first term of the following academic year. Copies of transcripts or grade reports must be submitted to the scholarship coordinator (or district office for Vern Dale scholarship). The transcript or grade report must indicate that the student is in good standing with the post secondary institution. Good standing
236
is defined as successfully earning a full term of credits. I.
The scholarship shall be presented at the annual Onalaska High School Awards Program. The Mulder family shall designate the presenter.
J.
The amount of the scholarship shall be between $300 - $500.
K.
The Onalaska High School Scholarship Committee will select the recipient.
5828 - HERB FREGIN MEMORIAL SCHOLARSHIP
The requirements and criteria for the scholarship have been set by the family of Herb Fregin. A scholarship will be awarded annually to a deserving senior at Onalaska High School. A.
The scholarship is to be awarded to a senior who plans to attend a two or four-year school.
B.
The recipient shall have taken advantage of what OHS has to offer both in academics and co-curriculars.
C.
The recipient shall be a positive role model and display a positive attitude.
D.
Selection shall be made by the OHS Scholarship Committee.
E.
Candidates must complete the standard OHS application letter by the stated due date.
F.
The OHS scholarship committee may establish further criteria.
G.
Financial need shall not be a factor.
H.
Recipients shall not receive payment until the successful completion of the first term of the following academic year. Copies of transcripts or grade reports must be submitted to the scholarship coordinator (or district office for Vern Dale scholarship). The transcript or grade report must indicate that the student is in good standing with the post secondary institution. Good standing is defined as successfully earning a full term of credits.
5829 - ACHIEVE EXCELLENCE SCHOLARSHIP
The Achieve Excellence Scholarship awards $1,000 to two (2) graduating Onalaska High School seniors. Recipients would symbolize all-around excellence in academics, co-curricular and leadership. If there are no candidates in a given year, the scholarship will not be awarded. If there is a single candidate, the total amount shall be awarded. The recipient(s) shall receive their award after delivering a copy of their first term grades to the Scholarship Chairperson. Students should demonstrate:
237
A.
a commitment to the pursuit of excellence, recognizing that perfection is unattainable, but committing them selves to expand their personal horizons through involvement in the community and extracurricular activities.
B.
epitomize the qualities of selfless service and leadership, accepting the challenge of bettering themselves and others around them.
The Onalaska High School Scholarship Committee will select the recipients. Recipients shall not receive payment until the successful completion of the first term of the following academic year. Copies of transcripts or grade reports must be submitted to the scholarship coordinator (or district office for Vern Dale scholarship). The transcript or grade report must indicate that the student is in good standing with the post secondary institution. Good standing is defined as successfully earning a full term of credits. This scholarship shall continue until notification of discontinuation by the donor no later than January 1 of the year the scholarships are to be awarded. 5830 - EXCELLENCE AT LARGE SCHOLARSHIP
The Excellence at Large Scholarship awards $500 to four (4) graduating Onalaska High School seniors. Recipients of this award are exceptional all-around students who have been overlooked by other scholarship award reviews. Students should demonstrate: A.
a commitment to the pursuit of excellence, recognizing that perfection is unattainable, but committing them selves to expand their personal horizons through involvement in the community and extracurricular activities.
B.
epitomize the qualities of selfless service and leadership, accepting the challenge of bettering themselves and others around them.
The Onalaska High School Scholarship Committee will select the recipients. Recipients shall not receive payment until the successful completion of the first term of the following academic year. Copies of transcripts or grade reports must be submitted to the scholarship coordinator (or district office for Vern Dale scholarship). The transcript or grade report must indicate that the student is in good standing with the post secondary institution. Good standing is defined as successfully earning a full term of credits. This scholarship will continue in tandem with the Achieve Excellence Scholarship until notification of discontinuation by the donor occurs no later than January 1 of the year the scholarship(s) are to be awarded. 5831 - ONALASKA MASONIC LODGE #214 SCHOLARSHIP
238
The requirements and criteria for the scholarship have been set by the Onalaska Masonic Lodge #214. The scholarship will be awarded annually to a deserving senior at Onalaska High School. A.
Recipient must complete the standard OHS application letter by the stated due date.
B.
The Onalaska Masonic Lodge #214 will select the recipient.
C.
Recipients shall not receive payment until the successful completion of the first term of the following academic year. Copies of transcripts or grade reports must be submitted to the scholarship coordinator (or district office for Vern Dale scholarship). The transcript or grade report must indicate that the student is in good standing with the post secondary institution. Good standing is defined as successfully earning a full term of credits.
5832 - GUNDERSEN LUTHERAN SPORTS MEDICINE SCHOLARSHIP
The requirements and criteria for the scholarship have been set by Gundersen Lutheran Sports Medicine. The scholarship will be awarded annually to a deserving senior at Onalaska High School. A.
Recipient must be a participant on at least one athletic team.
B.
Recipient must have made a contribution to improving the quality of athletics at the school through personal attitude and/or action outside of athletic performance.
C.
Recipient must have been involved in athletics for at least one season per year for a minimum of two years on junior varsity and/or varsity levels.
D.
Recipient must have a cumulative grade point average of 3.0 based on eight semesters.
E.
Financial need is not a requirement.
F.
The Onalaska High School Scholarship Committee will select the recipient.
G.
Recipients shall not receive payment until the successful completion of the first term of the following academic year. Copies of transcripts or grade reports must be submitted to the scholarship coordinator (or district office for Vern Dale scholarship). The transcript or grade report must indicate that the student is in good standing with the post secondary institution. Good standing is defined as successfully earning a full term of credits.
A.
If no one qualifies, the money will be retained by Gundersen Lutheran.
5833 - STATE OF WISCONSIN ACADEMIC EXCELLENCE SCHOLARSHIP
239
The Wisconsin Academic Excellence Scholarship is awarded to the top student(s) in each graduating class as verified by the Principal. The student(s) must be have applied to a college or university in Wisconsin. (Statute HEA 9). If a tie exists between applicants for this scholarship the following tie breaker will be applied in the following sequence: A.
Graduation with Highest Honors
B.
ACT Score (first high school score recorded)
C.
Total number of honors courses
D.
Consideration of Co-Curricular involvement
Although the funds for this scholarship are not held by the District, it is listed as part of Board Policy because school personnel are responsible for administering the tiebreaking criteria.
240
6000 CO-CURRICULAR ACTIVITIES POLICIES Cross Reference
6100 - LEVELS OF PARTICIPATION 6101 - Elementary (K-5) 6102 - Middle School (6-7-8) 6103 - High School (9-12) 6110 - General Guidelines 6111 - Size of Team or Group 6112 - Size of Program 6113 - Maximum Team or Group Size (Appendix P) 6114 - Activities/Athletic Handbooks (Appendix G) 6115 - Conduct of Coaches and Advisors 6120 - Co-Curricular Policies Committee 6121 - Composition of Committee 6122 - Responsibilities 6200 - TOURNAMENT/COMPETITION/PERFORMANCE PARTICIPATION – (W.I.A.A.) WISCONSIN INTERSCHOLASTIC ATHLETIC ASSOCIATION AND OTHERS 6210 - W.I.A.A. State Tournaments 6211 - Participants 6212 - Coaches and Advisors 6213 - Spectators 6214 - Administrators and Activities Directors 6215 - Teachers 6216 - Non-Teachers 6220 - Athletic Tournaments Not Sponsored by W.I.A.A. 6230 - Non-Athletic Tournaments/Competitions/Performances 6240 - National Tournaments 6300 - COMMUNITY POLICIES 6310 - Booster Clubs 6320 - Complimentary Tickets 6321 - Senior Citizens 6322 - Staff Members 6323 - Board of Education 6330 - Parents' Night 6340 - Radio and Cable Broadcasts of Events 6400 - TRAVEL POLICIES 6410 - Transportation 6411 - Use of School Buses 6412 - Motor Coach Buses 6420 - Registration Fees 6430 - District-Owned Vehicle 6500 - INSURANCE 6510 - W.I.A.A. Physical Examination 6520 - Athletic Insurance Form
241
6000 CO-CURRICULAR ACTIVITIES POLICIES 6100 - LEVELS OF PARTICIPATION 6101 - ELEMENTARY (K-5)
At the K-5 level, general activities may be provided to students. 6102 - MIDDLE SCHOOL (6-7-8)
At the 6th, 7th and 8th grade levels, a schedule of athletic and general activity programs will be offered to students. The programs will emphasize maximum participation of students and minimum guaranteed playing times for those participants based upon facilities, equipment, personnel and total number of students. 6103 - HIGH SCHOOL (9-12)
At the 9th through 12th grade levels a full schedule of athletic and general activity programs will be offered to students. The programs will emphasize competition based on limited participation of students and no guaranteed playing time for those participants. 6110 - GENERAL GUIDELINES
6111 - SIZE OF TEAM OR GROUP
Team or group size should have a broader base at the middle school and decrease, as competition demands higher levels of skill at the high school level as student’s progress to varsity competition. 6112 - SIZE OF PROGRAM
Programs are not to expand in size or number of contests, games, activities, etc., which would necessitate additional salary and/or personnel unless approved by co-curricular committee and the Board of Education (See Policy 6122). 6113 - MAXIMUM TEAM OR GROUP SIZE
Teams will be adjusted to the maximum size according to Appendix P. The maximum group size is based upon philosophy, facilities, available equipment and coaching personnel. A.
Coaches/advisors may limit the number of activity participants to less than the maximum number prescribed at the high school level with administrative approval. Coaches/advisors may not limit the number of activity participants to less than the maximum number prescribed at
242
the middle school level, unless there is a set number of participants based on the number of roles or homerooms. (For example, drama or student council.) B.
Maximum group size will not be enforced until after initial practices have indicated interest and ability of the participants as determined by the coaches/advisors.
6114 - ACTIVITIES/ATHLETIC HANDBOOKS
Rules and regulations governing co-curricular activities within the middle school and high school are contained in Activities/Athletic handbooks. The Board approves these handbooks as part of Board policy. (See Appendix G) A.
Students will not be allowed to participate in co-curricular athletics until a W.I.A.A. physical card, parent permission, and acknowledgment of co-curricular and insurance policy has been signed by the parent(s)/legal guardian/surrogate parent as well as the student and are on file with the activities director.
B.
Students will not be allowed to participate in non athletic co-curricular activities until parent permission and acknowledgment of co-curricular and insurance policy has been signed by the parent(s)/legal guardian/surrogate parent as well as the student and are on file with the activities director.
C.
It is the coaches/advisors’ responsibility to ensure these requirements are met before a student may participate in any way.
D.
High school students participating in athletics will be assessed a participation fee. These fees will be specified in the high school cocurricular handbook.
6115 - CONDUCT OF COACHES AND ADVISORS
Co-curricular activities are an extension of the classroom, and as such, coaches and advisors will be held to the same standards as teachers. Accordingly, the use of sarcasm, ridicule, insults, profanity, belittling statements sustained yelling or inappropriate physical contact as deemed by school administration, will not be tolerated in the school or co-curricular environment. Coaches and advisors are expected to develop and expand their skills in sustaining positive student relationships. Violations of this policy will result in disciplinary action. 6120 - CO-CURRICULAR POLICIES COMMITTEE
The committee is charged with making policy decisions for co-curricular activities. 6121 - COMPOSITION OF COMMITTEE
243
There shall be eleven (11) members of the committee as follows: The high school activities director (chairperson); a Board of Education member; two (2) Onalaska Education Association members; the superintendent or designee; the middle school activities director; the high school principal or assistant principal; one (1) high school coach; one (1) high school advisor; one (1) middle school coach; and a community member not employed by the school district. 6122 - RESPONSIBILITIES
A.
To develop an overall philosophy for co-curricular activities.
B.
To recommend proposed additions/deletions of activities to the cocurricular schedule for Board approval.
C.
To review job descriptions of coaches/advisors.
D.
To review problems and concerns of coaches/advisors with respect to pay level classification. (Changes in pay level classification are voted on by the Board member and the OEA member only by authority of the Board/OEA negotiating teams who delegated this responsibility to these two individuals.)
E.
To make recommendations to the Board of Education for pay levels for new positions to the co-curricular schedule.
F.
To make policy decisions about concerns confronting various activities throughout the season/year. As concerns are raised by coaches/advisors, the activity directors may bring these concerns to the Co-curricular Policy Committee for resolution.
G.
Make recommendations for changes to the activity code.
6200 - TOURNAMENT/COMPETITION/PERFORMANCE PARTICIPATION - (W.I.A.A.) WISCONSIN INTERSCHOLASTIC ATHLETIC ASSOCIATION AND OTHERS 6210 - W.I.A.A. STATE TOURNAMENTS
6211 - PARTICIPANTS
A.
Students will be excused from classes according to the tournament schedule.
B.
Meals, transportation and lodging shall be provided on an as needed basis for participants, cheerleaders and managers. (See Policy 6410) 1.
Meals shall not exceed $7.00 for breakfast, $7.00 for lunch, and $9.00 for dinner.
244
2. C.
Lodging shall not exceed $125.00 per room with four (4) students per room.
Participating athletes and those students requested to perform at away tournament games, shall receive one complimentary ticket. (Tickets paid by District or W.I.A.A.)
6212 - COACHES AND ADVISORS
A.
Contracted varsity coaches of teams that qualify for W.I.A.A. State Tournaments will be provided lodging and meals. Those coaches who have other employment in the district will also be given release time with no loss of salary.
B.
Contracted coaches of high school teams who have other employment in the district are allowed to attend the state tournament in the sport they coach with no loss of salary but must pay their own expenses.
6213 - SPECTATORS
A.
When requested, arrangements will be made for student paid spectator buses to travel to tournaments held outside the daily school schedule.
B.
When approved by the Board President and the building administrator, arrangements will be made for student and adult paid spectator buses, to be paid by the spectators, to travel to tournaments held during the daily school schedule (per negotiated teacher contract).
C.
When high school students attend a W.I.A.A. tournament, student spectators will be dismissed at an appropriate time so student spectators can make it to the start of the game on time. Students remaining in school will continue with the regular class schedule.
D.
PreK-8 classes will continue as scheduled.
6214 - ADMINISTRATORS AND ACTIVITIES DIRECTORS (Revised November 2012, Effective July 1, 2012)
A.
The activities directors, high school building administrator, high school assistant principal and superintendent may attend one (1) tournament of their choice and will receive reimbursement for admission, mileage, lodging and meal expenses, and be given release time with no loss of salary.
B.
In the event that a team coached by a non-staff member of the school district participates in a state tournament, the activities director or an administrator shall also attend the tournament in order to have a school employee present for emergencies or discipline problems that need administrative input.
245
C.
Board Policy 1864 requires the Activities Director or designee to represent the District in each state tournament in which an Onalaska High School team or individual has qualified. The Activities Director or designee will receive reimbursement for admission, mileage, lodging and meal expenses and will be given release time with no loss of salary for attending these events.
6215 - TEACHERS
A.
High school teachers chaperoning spectators' buses and games will be paid according to the negotiated contract for time worked after the regular eight-hour day.
B.
High school teachers attending the tournament and not chaperoning students will be permitted to leave at the same time as students. All costs associated with the trip will be at their expense.
C.
High school teachers not going to the tournament will complete their regular eight-hour day working on assigned classes.
D.
PreK-8 teachers may only attend high school tournaments by using their earned incentive and/or personal reason days.
6216 - NON-TEACHERS
A.
High school non-teachers may follow the same procedure as high school teachers as outlined in policy 6215.
B.
PreK-8 secretaries may attend tournaments by using their personal/vacation day(s).
C.
PreK-8 paraprofessionals may attend tournaments by using their personal day(s).
D.
PreK-8 custodians may attend tournaments by using their floating birthday and/or vacation days.
E.
PreK-8 school nutrition personnel may attend tournaments upon completion of their noon hour duties.
6220 - ATHLETIC TOURNAMENTS NOT SPONSORED BY W.I.A.A.
The schedule for the season is determined by the activities director. Coaches who would like to participate in tournaments not sponsored by W.I.A.A., such as holiday tournaments, etc. must have the tournament scheduled as part of their season. A.
Teams participating in tournaments not sponsored by the W.I.A.A. will have transportation provided by the school district.
246
B.
Meals, lodging and transportation upgrade will be provided only if the tournament sponsor gives the district funds for participating in the tournament equal to, or in excess of, the cost of the meals and lodging.
6230 - NON-ATHLETIC TOURNAMENTS/COMPETITIONS/PERFORMANCES
Non-athletic tournaments, competitions or performances must be approved by the building administrator and the activities director. A.
Transportation will be provided at district expense to tournaments within 250 miles and within the allotted budget.
B.
Students may travel to the tournament the evening prior to the tournament if the tournament is more than 150 miles away and it begins prior to 10:00 a.m.
C.
Meals and lodging will be at the expense of the students and their parents except for state level tournaments. (See Policy 6211)
D.
Coaches or advisors must obtain administrator approval and then school board approval for tournaments, competitions or performances that are more than 150 miles away, require an overnight stay, or require the loss of more than one half day of school or classes. (W.I.A.A. tournaments are exempt.)
6240 - NATIONAL TOURNAMENTS
Co-curricular groups qualifying for national competition through a competitive process or through a registration process must receive approval from the Board of Education prior to registration. The Board will judge each request for participation based upon distance, time of year, loss of instructional time and total cost. Travel costs for student participants will be the responsibility of the students unless the Board agrees to underwrite a portion or all of the cost based upon the circumstances of the competition. 6300 - COMMUNITY POLICIES
6310 - BOOSTER CLUBS
The Board recognizes and appreciates Booster Clubs' past and continued support of co-curricular activities. These clubs are a recognized vehicle whereby members of the community work with the Board to promote and enhance the quality of co-curricular programs and facilities. Their involvement in the district's programs foster school and community pride. The school administration, Board and officers of the Booster Clubs shall work cooperatively toward common goals for the benefit of the district and students. Any and all tangible assets donated to the schools shall become part of the district property. 6320 - COMPLIMENTARY TICKETS
6321 - SENIOR CITIZENS
247
Complimentary tickets will be issued to senior citizens of the school district who are 60 years of age or over, upon their request, to attend athletic and non-athletic home events and activities scheduled in the district. This does not include events scheduled by parent groups or W.I.A.A. tournament games. 6322 - STAFF MEMBERS
Presentation of a district ID badge will allow complimentary admission for each staff member and spouse to attend athletic or non-athletic home events and activities scheduled in the district. This does not include events scheduled by parent groups or W.I.A.A. tournament games. 6323 - BOARD OF EDUCATION
Presentation of a district ID badge will allow complimentary admission for Board of Education members and spouses to attend athletic and non-athletic home events and activities scheduled in the district. This does not include events scheduled by parent groups or W.I.A.A. tournament games. Members of the Board of Education shall receive (2) complimentary passes for all home athletic events and other activities with the exception of W.I.A.A. tournament events. 6330 - PARENTS' NIGHT
Coaches are encouraged to schedule a parents’ night for all high school athletic teams. Other teams may conduct a parents' night. The activity will be held during a regular season selected home contest. 6340 - RADIO AND CABLE BROADCASTS OF EVENTS
A.
Sporting events to be broadcast for public viewing shall be presented via delayed tapes. The W.I.A.A. recommends next day viewing. (See Appendix X)
B.
The media is to send a sports schedule to the activities director notifying what, when, and where events will be covered. The activities director may refuse permission if conditions warrant.
C.
The number of broadcasting personnel should be kept to a minimum.
D.
The activities director is authorized to designate the companies to cover the event, with the approval of the building administrator(s).
E.
The respective companies will furnish all technical and special equipment with no interference to athletic programs.
F.
Broadcasting space to be occupied shall not interfere with the paying spectators.
248
G.
The activities director shall work with the media personnel to seek balance between coverage of boys' and girls' events.
H.
Media coverage of sporting events is to be accomplished under existing lights, except when the activities director determines supplemental lighting does not affect the event.
6400 - TRAVEL POLICIES
6410 - TRANSPORTATION
6411 - USE OF SCHOOL BUSES
School district bus contractor will provide school buses for transporting co-curricular groups, field trip groups, and student spectator groups, unless exempted under policy 6412. 6412 - MOTOR COACH BUSES (Revised November 2012, Effective July 1, 2012)
Motor coach busing may be contracted for out-of-town school functions only when the one-way travel distance exceeds 75 miles or if the activity requires equipment (i.e., football gear, band instruments, etc.) and it is less costly to contract a motor coach bus, which can transport equipment along with passengers as compared to the conventional bus. A..
The activities director, the building administrator or designee for curricular activities, and/or the director of transportation shall investigate the cost advantage of using district or rental vans for transporting equipment, prior to the consideration of motor coach authorization. The activities office should make every effort to rent vans from the carrier who holds the current state contract.
B.
The activities director, building administrator or designee, and/or director of transportation shall make the final decision in regard to Policy 6412. The upgrade to the motor coach will be paid from the activity director’s budget.
C.
When a motor coach bus is used to transport student activity groups, the coach and/or advisor will secure the motor coach as follows: 1.
Select preferred first choice of carrier from the following: Ready Bus Lines, La Crescent, MN Lamers Countryside Tours, La Crosse, WI Luxury Limousines, Holmen, WI Bernard Coach, Inc., Chatfield, MN An updated list will be provided each August by the Director of Transportation.
249
E.
2.
Submit a trip request form to the activities director, building administrator or designee five (5) working days prior to the date of use. Included should be the preferred first choice of carrier from the designated list. The activities director, building administrator or designee will secure the motor coach per the indicated request.
3.
Cases where service is not provided according to reasonable expectations are to be reported to the director of transportation.
4.
Motor coach bus contractors shall abide by all state and federal regulations and laws, the district's transportation specifications and have proof of insurance filed at the district office.
Special package-type trips, that may require contractors other than those on the district list, shall be presented to the director of transportation for evaluation.
6420 - REGISTRATION FEES
The Request of Co-Curricular Payment for fees paid to another school district for teams to participate in co-curricular activities should be submitted with a requisition to the district office as soon as possible in order to process the payment through the regular channels. 6430 - DISTRICT-OWNED VEHICLE
When Coaches/advisors use the district–owned vehicle to transport students to district activities, they will be required to follow the guidelines below: A. Be inserviced on vehicle use procedures. B. Make prior arrangements with the District Office to secure their use date. C. Sign out the vehicle and district credit cards. D. Return the vehicle, credit cards, any receipts for expenditures, and the mileage chart to the District Office upon return. 6500 - INSURANCE
6510 - W.I.A.A. PHYSICAL EXAMINATION
All students participating in interscholastic athletics shall have a prescribed W.I.A.A. health and physical fitness examination every other year. W.I.A.A. fitness cards shall be filed with the activities director or delegated representative prior to participation. 6520 - ATHLETIC INSURANCE FORM
The School District of Onalaska does not provide student accident insurance to provide for medical costs. The School Board encourages all parents or guardians to
250
provide adequate accident/medical insurance for their children. The School Board will make available insurance that the parent/guardian can purchase at their own expense.
251
7000 PUBLIC USAGE POLICIES Cross Reference
7100 - DISTRICT GUIDELINES 7200 - STATUTORY PROVISIONS 7210 - Discussion of Public Questions 7220 - Temporary Use of School Property (State Statute 120.13 (17)) 7225 - Temporary Use of Buildings as Public Shelters (State Statute 166.09 (1)) 7230 - Lectures (State Statute 120.13 (21)) 7300 - APPLICATION GUIDELINES 7400 - FACILITY RENTAL FEES 7410 - Group I - Directly Affiliated with School System 7415 – Group II – Indistrict Youth Sports Organizations 7420 - Group III - Indirectly Affiliated with the School System & Not Operating for Direct Financial Profit 7430 - Group V - Indistrict Groups / Individuals Not Affiliated with the School System 7440 - Group V - Out of District Groups / Individuals Not Affiliated with School System 7450 - Group III, V and IV Facility Fee Schedule (hourly rates) 7451 – Group I, I, III, IV and V Personnel Fee Schedule (hourly rates) 7452 – Group III, IV and V Additional Equipment Fee Schedule 7453 – Group III, IV and V Miscellaneous Fee Schedule 7460 - Facility Use By Before-And-After-School Child Care 7470 - Use of School Production Kitchens 7500 - ATHLETIC FIELDS AND CONCESSION STANDS 7510 - Riders Club Road Varsity Baseball Field 7511 - Restrictions 7512 - Application 7520 - Rowe Park Tennis Courts 7600 - SCHOOL EQUIPMENT 7610 - Guidelines 7620 - Library Media Centers 7700 - ADULT RECREATIONAL ACTIVITIES 7710 - Schedule 7720 - Clean-up 7730 - Equipment
252
7000 PUBLIC USAGE POLICIES 7100 - DISTRICT GUIDELINES
The Board of Education encourages and permits the widespread use of its physical facilities by the School District of Onalaska community, and area groups and organizations for educational, spiritual, recreational, and cultural activities under the following conditions: A.
It does not interfere with a school group's plans to use the facilities at the time desired.
B.
The Board retains the right to set the length of time for use of facilities; i.e., hours, days, months and year. The school district reserves the right to reject applications for public use of facilities, when or if it is determined that the use would result in unacceptable damage to district property or facilities.
C.
School facilities are not used for activities that, in the view of the Board of Education would reflect discredit on the history or government of the United States or its political subdivisions, or any racial, ethnic, political, or religious group.
D.
Approved groups and organizations using the building and grounds agree to be responsible for the care and order of those facilities, including crowd control and clean up of the area used. Groups and organizations failing to do so shall be required to pay the costs incurred in bringing those buildings and grounds to their prior condition and to pay for any damages sustained. Costs will be documented and determined by the Board of Education. Matters of judgment will be determined by the Board of Education. Responsibility for personal injury shall be assumed by the parties using school district facilities.
E.
The facilities to be used are properly supervised: 1.
An adult member of the group or organization approved by the building administrator or superintendent shall be in attendance and be in charge of the activity whenever school facilities are used.
2.
The person in charge shall be responsible for the conduct of all guests taking part in the activity.
3.
When minors are in the building, approved adult supervision shall be provided at all times.
F.
The groups or organizations allowed use of a building will be responsible for leaving the building in the condition in which it was at the beginning of the program/session.
G.
The usage complies with district's smoke-free environment policy 2850 and 2851.
H.
A member of the school nutrition department appointed by the school nutrition director shall be on duty whenever school nutrition facilities are being used for food
253
preparation activities. For safety reasons, children under the age of 12 shall not be permitted in these kitchens. I.
Users shall be primarily liable for any damage to property or persons and for any expense incurred as a consequence of any use of school grounds, buildings, facilities and/or equipment. Users may be required to furnish proof of liability insurance at the time of application. Such general liability insurance should have minimum coverage limits of $1,000,000 per occurrence, $1,000,000 for personal injury, and $100,000 for damage to rented premises. The Board of Education reserves the right to require insurance in excess of these limits.
J.
In general, when facilities are needed for school-related activities, they shall be available on a first come, first served basis.
K.
The Board of Education reserves the right to accept or reject any or all applications for the use of its buildings, grounds or equipment, except as may otherwise be governed by Statute (Section 120.13).
L.
Users failing to comply with Board rules and regulations shall be notified, in writing, of the infractions and shall be denied permission to apply for another period.
M.
The Board may grant use of school facilities to religious organizations during non-school hours, provided that: 1. The arrangement is for a limited, specific, time period. 2. A reasonable rental fee is charged. 3. There is no school involvement in the religious function. 4. All religious organizations are treated equally and preference is not given to one group over another. 5. Groups comply with the established policies and other conditions set by the Board.
7200 - STATUTORY PROVISIONS
7210 - DISCUSSION OF PUBLIC QUESTIONS
Upon the written application of one-half of the electors of the school district, the Board of Education shall allow the use of the school buildings or grounds for the free discussion of public questions, so far as such use does not interfere, in the opinion of the Board, with the prime purpose of the school buildings or grounds. State Statute 120.12 (9). 7220 - TEMPORARY USE OF SCHOOL PROPERTY (STATE STATUTE 120.13 (17))
Upon application, the Board may grant the temporary use of school building(s) grounds, facilities or equipment, upon such conditions, including fees not to exceed actual costs, as determined by the school board, to any responsible person for any lawful non-school purpose if such use does not interfere with use for school purposes or school-related functions.
254
7225 - TEMPORARY USE OF BUILDINGS AS PUBLIC SHELTERS (STATE STATUTE 166.09 (1))
The Onalaska Fire Department, as a result of the development of a Standard Operating Guide and State Statute 166.09 (1), will be permitted to use the Onalaska School buildings for housing numbers of displaced people by an emergency evacuation. The need for emergency evacuation may be caused by weather, hazardous chemicals or any other emergency situation that may arise. This procedure will provide for the proper access to the Onalaska school building(s) needed and the notification of the proper persons and is contained in the City of Onalaska Emergency Response Plan. 7230 - LECTURES (STATE STATUTE 120.13 (21))
The Board may provide free lectures on educational subjects in school buildings, public library buildings or other suitable places, and provide for the further education of the adult residents of the school district. The school board may purchase books, stationery, charts and other things necessary to conduct such lectures and may designate a person to manage such lectures. 7300 - APPLICATION GUIDELINES
A.
Applications for use of school facilities shall be submitted for approval to the administrator of each building. Proof of insurance and naming district as additional insured may be required before application is processed. The applicant will secure the insurance information from the carrier.
B.
Application forms are to be made out with copies distributed as follows: 1. White – building administration 2. Yellow – business office 3. Gold – buildings & grounds department 4. Pink – requesting organization. If use of school nutrition facilities is requested, building administration will send a copy to the school nutrition director.
C.
Buildings or facilities are to be used only for the purpose(s) designated in the application.
D.
In no instance should members of outside organizations and groups be furnished a key to the building. The building administrator should make arrangements in advance for one of the school employed personnel, preferably a custodian, to open the building, be on call in the building during meeting and close the building after the meeting.
E.
The business office will send a statement to the person(s) or organization in a timely manner once the necessary information such as custodian time sheets are received.
F.
Groups may be required to furnish, at their own expense, portable toilet facilities. They shall be located at the spot chosen by the designated administrator, head custodian, or director of Building and Grounds.
255
G.
Any club or organization that does not comply with this policy and fails to control their team or group's ability to conduct themselves in an orderly manner may be denied permission to return.
H.
Requests for facility use shall be submitted to the building administrator(s) each year.
I.
If the request to use the facility is canceled, the organization using the facility must contact the building administrator within 24 hours of the cancelation to avoid facility usage fees. This may be waived at the discretion of administration.
7400 - FACILITY RENTAL FEES
Revisions approved by Board of Education 8/27/12
Fees are established for use of school facilities based on the group definitions below. Under Groups III, IV and V reservations for facility use may not be accepted for more than six weeks prior to the date of use. The School District reserves the right to deviate from this six week guideline when dealing with Onalaska District constituents who have a need to schedule events further out than six weeks or to schedule events that are held annually. The District also reserves the right to reschedule events that conflict with school sponsored events that need to be rescheduled due to unforeseen circumstances. Finally, the School District reserves the right to reject any and all usage requests that would not be in the best interest of the District and/or community. 7410 - GROUP I - DIRECTLY AFFILIATED WITH SCHOOL SYSTEM
Those classes, clubs, student or teacher organizations, parent/teacher organizations, etc., directly affiliated with the school system or operating for the benefit of the schools, including but not limited to P.T.A./P.T.O./P.T.S.O., Parent Support Groups and Booster Clubs, the City of Onalaska Parks and Recreation Department, Onalaska Foundation for Educational Excellence, YMCA-North, shall not be charged. School personnel required for such meetings shall be paid from district funds, except for school nutrition, and/or PAC Sound/Light Technician, which will be billed. 7415 - GROUP II - INDISTRICT YOUTH SPORTS ORGANIZATIONS
This group consists of youth sports organizations that are non-profit and that benefit the Onalaska youth such as but not limited to, the Onalaska Suns, Onalaska Royals, and the Ona Attack. A. B.
Group II shall be charged only for personnel services requiring special or additional district personnel. Group II organizations will not pay for facility space rental except for the school nutrition kitchen area.
7420 - GROUP III - INDIRECTLY AFFILIATED WITH THE SCHOOL SYSTEM AND NOT OPERATING FOR DIRECT FINANCIAL PROFIT
256
Group III consists of service groups, civic groups, charitable organizations and educational institutions oriented to Onalaska community service. Examples of Group III organizations include but are not limited to: city or town governments, police or fire departments, Rotary, Lions, Jaycettes, U.S. Army Reserves, University of Wisconsin/La Crosse, Viterbo University, Western Technical College, CESA #4, Mississippi Valley Athletic Conference, Department of Natural Resources, Department of Transportation, Boy Scouts, Girl Scouts, Coulee Region United Soccer Association, La Crosse Symphony, La Crosse Area Youth Symphony, UWExtension, Miss Onalaska Pageant, and Tornado Youth Hockey. A.
Group III shall be charged only for personnel services requiring special or additional district personnel.
B.
If an organization in Group III collects, charges for admission, registration, or tuition fees for their activities, they shall be charged an hourly rate.
7430 - GROUP IV - IN-DISTRICT GROUPS/INDIVIDUALS NOT AFFILIATED WITH THE SCHOOL SYSTEM
Non-civic, private, religious, and commercial group usages (by School District of Onalaska constituents) shall be approved beforehand by both the supervising building administrator and superintendent. The fee schedule noted Section 7450 below, plus payment of custodial, school nutrition or technician’s wages, as needed will prevail. 7440 - GROUP V - OUT-OF-DISTRICT GROUPS/INDIVIDUALS NOT AFFILIATED WITH THE SCHOOL SYSTEM
Hourly fee schedule for club, associations, and/or other profit-making organizations is two (2) times Group IV. 7450 – GROUP III, IV AND V FACILITY FEE SCHEDULE (hourly rates)
Classrooms – Elem., MS, HS Technology Labs (each) – Elem., MS, HS Gymnasium – Elem. Gymnasium – MS Field House (HS) Baseball Fields (each) – Riders Club Athletic Fields Softball Fields (each) – Elem. & MS & HS Soccer Fields (each) – MS Soccer Fields (each) – Riders Club Ath. Fields Stadium (Football Field / Track) – HS Performing Arts Center – HS *Specialized Areas
Group III $10.00 $20.00 $15.00 $15.00 $30.00 $15.00 $15.00 $15.00 $30.00 $30.00 $40.00 $15.00
Group IV $10.00 $30.00 $20.00 $25.00 $50.00 $20.00 $15.00 $20.00 $40.00 $40.00 $100.00 $20.00
Group V $20.00 $60.00 $40.00 $50.00 $100.00 $40.00 $30.00 $40.00 $80.00 $80.00 $200.00 $40.00
*Specialized Areas are rooms such as: concession, kitchen, locker room, choir room, commons, multi-purpose room, media center, board room.
257
7451 - GROUP I, II, III, IV AND V PERSONNEL FEE SCHEDULE (hourly rates)
Groups II - V $26.00 $30.00 $26.00
Group I $26.00 $26.00
School Nutrition Custodian PAC Sound/Light Technician
7452 - GROUP III, IV AND V ADDITIONAL EQUIPMENT FEE SCHEDULE
Rehearsal, Construction and tear down – per hour Video Equipment – per piece per session Piano – per session Lighting and Sound System (Excludes house lights) – per session Athletic Field Lights – per hour
Group III $15.00 $10.00 $25.00 $25.00
Group IV $30.00 $20.00 $50.00 $50.00
Group V $60.00 $40.00 $100.00 $100.00
$75.00
$75.00
$75.00
7453 - GROUP III, IV AND V MISCELLANOUS FEE SCHEDULE
Materials copied by the District Copy Center – per copy fee
Group III $0.15
Group IV $0.15
Group V $0.15
7460 - FACILITY USE BY BEFORE-AND AFTER-SCHOOL CHILD CARE
The district shall allow the use of district elementary schools for such programs that provide child care services before school, after school, or both before and after school in accordance with Wis. Statutes 120.125. The district may charge for incremental costs incurred by the district in connection with the program. The provider shall submit a request for facility use to the School District Office. If approved, a written agreement will be entered into, specifying compliance with all provisions of Wis. Statutes 120.125. 7470 - USE OF SCHOOL PRODUCTION KITCHENS
To ensure the safety of students and protect the resources of the district’s school nutrition program, all production kitchen use by any group or individual must be consistent with Wisconsin State Food Code and School District of Onalaska school nutrition guidelines. A school nutrition employee must be present at all times to supervise the kitchen use, and the group/individual using the facility will be billed per Board policies 7450 and 7451. In addition, the group/individual requesting to use the facility must sign a Kitchen Use Agreement, which lists the specific expectations of the facility use. 7500 - ATHLETIC FIELD AND CONCESSION STANDS Revisions approved by Board of Education 8/27/12
Groups using the athletic field and/or school grounds, shall be responsible for the care and order of the facility used, including crowd control and clean up of the area used. Groups failing to do so shall be required to pay the costs incurred in restoring grounds to their prior condition and to pay for any damage sustained. Costs will be documented and determined by the School District.
258
Teams using the field will be charged for specialized areas and personnel fees as needed. In case of inclement weather or wet grounds, the building administrator, director of buildings and grounds, activities director and/or superintendent will be the final judge as to the playing condition of the fields and grounds and may deny access to the fields and grounds. 7510 - RIDERS CLUB ROAD VARSITY BASEBALL FIELD
In accordance with the guidelines established under the Land and Water Conservation Fund Act (LAWCON - Public Law 88-52880 Congress effective January 1, 1965), the School District encourages and permits the widespread use of Riders Club Road Varsity Baseball Field facilities by the general public of the area for the pursuits of outdoor recreational, educational and cultural activities. 7511 - RESTRICTIONS
A.
The School District reserves the right to accept or reject any and/or all applications for the use of Riders Club Road Varsity Baseball Field facilities.
B.
Groups using Riders Club Road Varsity Baseball Field facilities agree to be responsible for the care and order of the building and grounds, including crowd control and clean up of area used. Groups failing to do so shall be required to pay the costs incurred in bringing facilities to their prior condition and to pay for any damages sustained. Matters of judgment will be determined by the School District administration. Responsibility for personal injury shall be assumed by the parties using the facilities.
C.
No modification of the grounds will be permitted such as changing the baseball field bases and mound.
7512 - APPLICATION
A.
Applications for use of Riders Club Road Varsity Baseball Field facilities shall be submitted to the high school office. Forms for this purpose will be available at the school office or can be downloaded from the District web site.
B.
Application forms are to be completed with copies distributed to (a) adult requesting; (b) high school building administrator; (c) business office.
C.
Building and/or grounds are to be used only for the purpose(s) designated in the application.
D.
The high school office will make arrangements in advance for a school employee to open building, be on call, and properly secure building
259
after the activity. The group(s) using the building and grounds must designate an adult to work with the school employee during the utilization period. E.
Payment of fees is to be included at the time application is approved, payable to the School District of Onalaska.
F.
Alcoholic beverages may be permitted if State Statute 125.09 (2) is complied with.
7520 - ROWE PARK TENNIS COURTS
All groups, organizations or individuals using the tennis courts, are expected to abide by the common court rules of courtesy. All district-scheduled classes and events shall have first use privileges. Rules and regulations for the use of Rowe Park Tennis Courts shall be posted by the Onalaska Park and Recreation which shall provide for fair and equitable use of courts for all participants. ROWE PARK TENNIS COURTS - No fee. 7600 - SCHOOL EQUIPMENT
Revisions approved by Board of Education 8/27/12
7610 - GUIDELINES
A.
School equipment may be used on school premises at the discretion of the superintendent and/or building administrator. Approved usage shall be considered part of the rental agreement for use of school facilities.
B.
School furniture and equipment shall not be used off premises except for emergency situations, and then only with the approval of the superintendent or building administrator involved.
C.
Other equipment, such as computers, band instruments, sound systems, may be used off premises with the building administrator's approval, provided such usage will:
D.
1.
Further the educational experiences of students and/or enhance the educational productivity of our school system.
2.
Provide an educational or community service.
Any loss or damage is to be paid for by the user.
7620 - LIBRARY MEDIA CENTERS
A.
The District’s first obligation is to the students and staff of each building regarding the appropriation and use of materials.
B.
Center materials will not be checked out of the media centers (buildings) because of their extensive use by students and staff. Centers are open for
260
public use during regular school hours. Members of the public must check in at the school office before using the media center. Special circumstances may dictate exceptions, which will be decided upon by the certified media person and/or the building administrator in each center. The fee for copies of materials will be at the reproduction cost. 7700 - ADULT RECREATIONAL ACTIVITIES
7710 - SCHEDULE
A definite schedule shall be given to the supervising building administrator with the application. Any changes thereafter shall have advance approval of the building administrator. 7720 - CLEAN-UP
Clean-up, supervision, etc., shall be the responsibility of the organization. 7730 - EQUIPMENT
Equipment is to be furnished by the organizations using the school facilities, except as otherwise approved by the supervising building administrator and/or activities director with consultation of media personnel as necessary. 7700 - ADULT RECREATIONAL ACTIVITIES
7710 - SCHEDULE
A definite schedule shall be given to the supervising building administrator with the application. Any changes thereafter shall have advance approval of the building administrator. 7720 - CLEAN-UP
Clean-up, supervision, etc., shall be the responsibility of the organization. 7730 - EQUIPMENT
Equipment is to be furnished by the organizations using the school facilities, except as otherwise approved by the supervising building administrator and/or activities director with consultation of media personnel as necessary.
261
8000 FINANCE POLICIES Cross Reference
8100 - OPERATIONAL BUDGET 8110 - Planning 8120 - Preparation 8130 - Approval 8140 - Administration 8150 - Budget Transfers 8151 - Transfers Between Board Approved Budget Functions 8152 - Transfers Within Board Approved Budget Functions 8160 - Fund Balance 8170 - Debt 8180 - Financial Reports 8181 - Monthly Financial Statements 8182 - Annual Financial Audit 8183 - Annual Property Appraisal 8200 - REVENUES AND DISBURSEMENTS 8210 - Local Receipts 8220 - State and Federal Aid Receipts 8230 - Investments 8240 - Borrowing 8250 - Preparation of Vouchers 8260 - Approval of Bills 8261 - Review of Check Summary 8270 - Petty Cash 8300 - PURCHASING 8310 - Requisitions 8311 - Procedure To Minimize Requisitions 8312 - Superintendent Approval 8313 - Distribution of Requisition Copies 8320 - Purchase Orders 8321 - Open Purchase Orders 8322 - Confirming Purchase Orders 8323 - Distribution of Copies 8330 - Bids and Quotations 8331 - Bids 8332 - Rules for Bidding 8333 - Opening Bids 8334 - Preparation of Quotations 8335 - Opening of Quotations 8336 - Conflict of Interest 8340 - Gifts, Bequeaths and Grants
262
Cross Reference
8350 - Insurance 8351 - District Insurance 8352 - Student Accident Insurance 8360 - Computer Replacement Policy 8370 - Fixed Asset Accounting System 8400 - PAYROLL AND BENEFITS 8410 - Pay Periods 8420 - Direct Deposit 8430 - Time Sheets 8500 - STUDENT ACTIVITY ACCOUNTS 8510 - Purchases 8511 - Requisitions 8512 - Purchase Orders 8513 - Payment of Bills 8520 - Financial Reports 8521 - Deposit Summary 8522 - Disbursement Summary 8523 - Balance Sheet 8524 - Financial Audit 8530 - Activity Account Funds 8531 - Investment of Funds 8532 - Bank Interest and Service Charges 8533 - Accounts With Negative Balances 8534 - Disbanded Activity Accounts 8600 8610 - Energy Management Program
263
8000 FINANCE POLICIES 8100 - OPERATIONAL BUDGET
8110 - PLANNING
The director of finance and business services shall plan for the budget preparation throughout the year. Each department within the school district shall submit program needs in terms of projected costs. The director of finance and business services shall plan cooperatively with the Board and other members of the administrative team. 8120 - PREPARATION
A.
The director of finance and business services shall design the fiscal budget in accordance with the State Department of Public Instruction's requirements.
B.
Administrators shall work with respective staff members to develop site-based budgets to be turned in to the director of finance. The director of finance and business services and business services shall prepare a first draft of the proposed fiscal budget.
C.
The director of finance and business services, in cooperation with the other administrative team members, shall present the first draft to the Board prior to May 15. The Board shall review, amend, and alter the first draft.
D.
The director of finance and business services shall prepare a summary data for publication prior to the public hearing, on or before the fourth Monday in August.
8130 - APPROVAL
The Board shall present the fiscal budget to district citizens at a public hearing. After the public hearing, the Board shall approve the fiscal budget and set the levy according to its statutory authority. 8140 - ADMINISTRATION
A.
The Board Clerk shall certify to the municipal clerks, on or before November 6, the required levy voted for the district's budget and as apportioned to each municipality within the boundaries of the school district.
B.
The director of finance and business services shall receive, expend, and invest revenue in accordance with the established budget and State Statutes. Timely reports shall be furnished to each Board member.
264
8150 - BUDGET TRANSFERS
8151 - TRANSFERS BETWEEN BOARD APPROVED BUDGET FUNCTIONS
Any budget transfer requests which involve different functions at the level of detail of the Board-adopted budget (ex. a transfer between pupil transportation 256740 and social studies 127000) requires, by state statute, approval of two-thirds of the Board, or five (5) Board members as well as a Class A notice in the official newspaper. 8152 - TRANSFERS WITHIN BOARD APPROVED BUDGET FUNCTIONS
A.
Except for contracted compensation costs, the district’s budget is subdivided into site budgets.
B.
For each site budget, there is a supervising administrator who proposes and monitors the budget.
C.
Administrators are accountable for having their site budget activity fall within the baseline allocation for each fiscal year.
D.
Reallocation of funds within the site budgets typically results in certain budget accounts having a negative balance, which is offset by having surplus funds in other accounts.
E.
Such budget transfers within a Board-approved function do not require formal Board action.
F.
Site administrator approved transfers are permitted under the following conditions: Account Overage: $1 to $2,499 $2,500 to $4,999
Above $5,000
Required Additional Approval(s): Director of Finance and Business Services Director of Finance and Business Services & Superintendent Dir. of Finance and Business Services, Supt., & Board Treasurer
8160 - FUND BALANCE
Fund balance is the amount by which all the assets of a fund exceed all the liabilities of a fund. The fund balance does not necessarily represent the District’s cash position. Cash is an asset, but is usually not the fund’s only asset. Additionally, a fund may have liabilities, such as an accounts payable amount due to a supplier which, when paid, results in a decrease in fund cash balance Government Accounting Standards Board (GASB) Statement 54, indicates that all dollars in a fund balance must be accounted for in one of the following classifications: x Nonspendable – not in spendable form or legally or contractually required to be maintained intact (example: inventory, principal of a permanent fund). x Restricted – resources are constrained by creditors, grantors, regulations, or
265
x x x
law (example accounts payable). Committed – directed by the Board through formal action (example: Boarddirected expenditure for an identified capital project). Assigned – directed by the Superintendent, Director of Finance & Business Services, or designee to be used for specific purposes, but not meeting the criteria for restricted or committed. Unassigned– the residual classification for the general fund, also for funds with a negative fund balance.
When an expenditure is incurred for purposes for which both restricted and unrestricted (committed, assigned, or unassigned) amounts are available, it shall be the policy of the District to consider restricted amounts to have been reduced first. When an expenditure is incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used, it shall be the policy of the District that committed amounts would be reduced first, followed by assigned amounts and then unassigned amounts. The district shall endeavor to maintain an end-of-year unassigned general fund balance, to be used for cash flow purposes, amounting to between 10% and 15% of the next year’s budgeted expenditures. 8170 - DEBT
The debt level of the School District of Onalaska shall not exceed 10% of the equalized value of the taxable property located in the school district (State Statute 67.03(1) (a)). The District shall target a debt level of 2.5% with a normal maximum of 4%. 8180 - FINANCIAL REPORTS
8181 - MONTHLY FINANCIAL STATEMENTS
The director of finance and business services shall submit to the Board on a monthly basis a printout showing budgetary appropriations, expenditures, receipts and balances to date. This report shall conform to the Wisconsin Uniform Financial Accounting Requirements (WUFAR). 8182 - ANNUAL FINANCIAL AUDIT
It shall be the policy of the Board of Education to have all school district funds audited at the close of each school year (June 30). The auditor shall submit a report, as required by law, to the Board of Education, the Board Clerk, and the State Department of Public Instruction. The report to the Board shall be within six (6) months of the end of the fiscal year. 8183 - ANNUAL PROPERTY APPRAISAL
Annually, the district shall update the appraised values of school district property, i.e., land, buildings, equipment and other contents for inventory and
266
insurance purposes and to meet the fixed assets requirement of the Annual Report to the Department of Public Instruction. 8200 - REVENUES AND DISBURSEMENTS
8210 - LOCAL RECEIPTS
Monies collected by each school are counted and deposited at the depository designated by the Board and credited to the Board of Education Special Account. Each building administrator shall send to the business office a monthly deposit record, indicating the distribution of money for specified accounts. Examples of such receipts are the following: milk and lunch monies, athletic ticket sales, resale monies, fees and fines, sale of property and other transportation receipts, gifts or other funds received on behalf of the school district. Monies received directly by the Business Office are counted and deposited at the depository designated by the Board. Examples of such receipts are property taxes, refunds, gifts or other funds received on behalf of the school district. 8220 - STATE AND FEDERAL AID RECEIPTS
State and federal aids such as general state aid, handicapped aid, transportation aid, and Title funds are sent directly to the district’s designated depository. Information on these payments is available to the Board and public at the Department of Public Instruction’s School Financial Services web page, under “Aids Register” (http://dpi.state.wi.us/dpi/dfm/sfms/online_ar.html) 8230 - INVESTMENTS
The Board authorizes a program of safe and sound investment of all district cash balances in an effort to maximize interest revenue while securing and protecting the investment principal. The primary objectives of the District’s investment activities, in order of priority shall be: 1. Safety – safety of the principal is the foremost objective of the investment program. 2. Liquidity – the district’s portfolio of investments must allow sufficient liquidity to meet the district’s cash flow needs. 3. Return on Investment – investment practices should seek the highest available rate of return while allowing the necessary safety and liquidity, and using investment instruments allowable under State Statutes 34.05, 66.0603(1m)(a), and 67.11(2). In line with the above objectives, the following instruments, as well as any others authorized by state law may be used for district investments: Regular Cash Balances 1. Interest bearing demand deposits of any type at FDIC-insured institutions.
267
2. State of Wisconsin Local Government Investment Pool. 3. Wisconsin Investment Series Cooperative (WISC). 4. Certificates of deposit and time deposits at FDIC-insured institutions with a fixed maturity of a term not to exceed two years. 5. U.S..Treasury obligations. Debt Service Fund Cash Balances 1. State of Wisconsin Local Government Investment Pool 2. U.S. Treasury obligations.
Trust Fund Cash Balances The assets of trust funds maintained by the district do not belong to the district. Investment of trust fund cash balances is governed by a State Statute 881.01 (The Uniform Prudent Investor Act).
Funds deposited in FDIC-insured institutions in excess of the FDIC insurance limit shall be secured by collateral. Collateral instruments shall be any that are acceptable under Wisconsin statutes. Third-party safekeeping is required for all collateral. The Director of Finance and Business Services is authorized to manage all activities of the investment program in such manner as to accomplish the above objectives, including the timely execution of documents and transactions relating to the investment program, and conferring with consultants when necessary. The Director of Finance and Business Services will report to the Board any material change in investments. 8240 - BORROWING
The Board shall, by resolution, authorize the school district's director of finance and business services to borrow funds for current operating expense in accordance with State Statutes 67.12 (8). 8250 - PREPARATION OF VOUCHERS
The accounting manager or designee shall check the accuracy of all expense statements and invoices. Invoices are then attached to the purchase order or a requisition. All bills shall be attached to a voucher jacket and recorded on a check summary for submittal to the Board for approval. Any correspondence related directly to the purchase shall be filed with the voucher. 8260 - APPROVAL OF BILLS
The Board shall approve payment of all bills. The check summary of bills shall indicate clearly the object of the expenditure, as well as payee, amount and account against which payment is charged. The superintendent and director of finance and business services shall be authorized to issue voucher checks to vendors prior to formal Board action, to take advantage of discounts, avoid fines for late payment and to handle emergency situations. All transactions shall appear on the check summary, a copy of which is provided to all Board members.
268
8261 - REVIEW OF CHECK SUMMARY
All building administrators and Board members shall review the check summary list prior to the Board meeting. Any questions should be directed to the director of finance and business services and/or the Board treasurer prior to the Board meeting. 8270 - PETTY CASH
The superintendent, school nutrition director, pupil services director, director of building and grounds, and building administrators shall be provided with a petty cash fund in order to conduct incidental transactions. Replenishment of these petty cash funds shall be on the basis of documentation. Petty cash funds shall be subject to audit. 8300 - PURCHASING
8310 - REQUISITIONS
No employee shall make direct expenditures without submitting a requisition to the building administrator or direct supervisor. The building administrator or direct supervisor shall review all requisitions and, if approved, forward them to the business office for processing. If the requisition is denied, it shall be returned to the employee with a notation of the reason. 8311 - PROCEDURE TO MINIMIZE REQUISITIONS
A.
Whenever possible, employees are to order supplies for an entire year in order to lessen the number of purchase orders and prevent minimal orders for individual items.
B.
Whenever possible, employees are to order instructional supplies from one vendor rather than splitting the order between two or more vendors.
8312 - SUPERINTENDENT APPROVAL
All requisitions totaling $5,000 or more shall be countersigned by the superintendent. 8313 - DISTRIBUTION OF REQUISITION COPIES
A. B. C. D.
White Copy Yellow Copy office Pink Copy Gold Copy
- Filed with voucher jacket in business office - Filed in building administrator's or direct supervisor's - Returned to employee - Filed in Pupil Services office
8320 - PURCHASE ORDERS
269
Purchase orders are to be attached to all requisitions in excess of $30.00, except confirming requisitions. All invoices for payment are referenced by purchase order number so it is necessary to include this number on all orders. Purchase orders are dispensed by the business office. 8321 - OPEN PURCHASE ORDERS
Building administrators or direct supervisors may encumber part of a budget account to an "open" purchase order for a business firm with which they have repeated purchases for small amounts of money, where it is not practical to assign a separate purchase order to each purchase. Open purchase orders are also used for contracts, utilities, freight, UPS, telephone and other normal operating expenses. The open purchase order number may be used repeatedly until the encumbered amount has been expended or until the end of the fiscal year, whichever comes first. 8322 - CONFIRMING PURCHASE ORDERS
Confirming purchase orders will be issued only upon vendor request. 8323 - DISTRIBUTION OF COPIES
A. B. C.
White Copy - Sent to vendor Yellow Copy - Sent to building administrator's office. Copy is signed, dated and returned to business office when order is complete. Pink Copy - Filed in business office with voucher
8330 - BIDS AND QUOTATIONS
The business office shall, from time to time, request bids, proposals or quotations from various vendors to supply goods or services to the district. 8331 - BIDS
Bids are binding agreements on both parties and are regulated by specific legal parameters. Strict adherence to procedures must be followed. A.
A record shall be kept by the business office of all persons, firms, corporations, or others, to whom bid forms are supplied.
B.
The bid forms shall cite the time and place for the opening of the bids.
C.
A class A notice in the local newspaper shall alert all interested parties of the opportunity to bid goods or services.
8332 - RULES FOR BIDDING
270
A.
All bids must be received by the closing time specified on the bid form. No bid shall be withdrawn after the scheduled closing time for receipt thereof.
B.
Any bidder may withdraw his or her bid at any time prior to the scheduled closing time for receipt of bid.
C.
At any time prior to the opening of bids, a bidder may change or modify the bid in the same manner in which the original was executed and submitted.
8333 - OPENING BIDS
A.
At the time and place set for the opening and reading of bids, each and every bid received prior to the scheduled closing time for receipt of bids shall be publicly opened and read aloud, by the Board's representative, irrespective of any irregularities or informalities in such bids. The public reading of each bid shall include at least the following: 1. 2. 3. 4.
Name and address of bidder. For lump sum contracts, the lump sum base bid and the bid for each alternate. For unit price contracts, the unit price for each item and the total, if stated. The nature and the amount of security furnished with the bid, if requested.
B.
If any bid or security furnished therewith is irregular or informal, the facts must be noted and publicly announced at the time of the reading thereof.
C.
In cases where only one bid is received, such bid shall be publicly opened and read aloud in the usual manner.
D.
All bid prices must be submitted on forms provided or approved by the Board.
E.
Bids must be for the article or articles specified unless the words "or equivalent" are inserted. Where substitutions "or equivalent" articles are permitted and offered, samples of such substitutions must be submitted with the bids when requested.
F.
Samples, when requested, must be marked with the name of the vendor and unit price. Samples must be delivered free of charge. Those samples carelessly soiled in process or spoiled in examination or tests will not be paid for by the Board.
G.
The Board reserves the right to accept or reject any and all bids and parts thereof.
271
8334 - PREPARATION OF QUOTATIONS
From time to time the Board will invite quotations for supplies, equipment and services which do not come under the purview of the law requiring more formal procedures and for which they do not desire to use the bidding procedure. The administrative level employees shall use a procedure, which specifies clear, uniform data for prospective vendor response. The director of finance and business services or superintendent shall approve requests for quotations prior to being sent to vendors. 8335 - OPENING OF QUOTATIONS
The director of finance and business services or designee shall open all quotations prior to Board meetings and a summary of the quote shall be prepared for distribution to the Board. Administrative recommendations shall be made at the Board meeting. A.
The Board or its representative may call upon vendors to review and clarify their quotation prior to Board presentation.
B.
The Board reserves the right to accept or reject any and all quotes or any combination of quotes, which would be in the best interest of the school district.
C.
The Board reserves the right to waive any irregularities in any one or all quotes received on the basis of the best interest of the school district.
8336 - CONFLICT OF INTEREST
Members of the Board of Education, superintendent, or public employees shall not negotiate, bid or enter into a public contract(s) in which such person has a private pecuniary interest, direct or indirect, if at the same time such person is authorized or required by law to participate in making or to perform in regard to said contract (State Statutes 946.13). 8340 - GIFTS, BEQUEATHS AND GRANTS
The Board may accept or reject gifts or grants of furniture, books, equipment, supplies, monies, securities or other property, real or personal, used or useful for school research and educational purposes. Such gifts may be accepted for a specific purpose. Gifts to the School District of Onalaska are tax exempt under Internal Revenue Code 501(c) (3). All monies received as gifts or grants shall be managed by the school district and if necessary shall be placed in segregated trust funds. In the absence of any specific direction, the Board may determine the use of or invest the same in accordance with the law applicable to trust investments. In the
272
use, control, or investment of such gifts or grants, the Board may exercise the rights and powers generally conferred upon trustees. Individuals, organizations and businesses desiring to contribute supplies or equipment will consult with school administrators regarding the acceptability of such contributions. Gifts valued in excess of $2,500 will need approval of the Board of Education. To be accepted, the gift shall: 1. 2. 3. 4. 5. 6. 7.
Be consistent with the mission and objectives of the district; Be offered by an acceptable donor; Not begin a program, which the Board would be unwilling to continue when funds are exhausted; Place no restrictions on the school program; Not be in any conflict with any provisions of Board policy or public law. Be cleared with the activities director, if the gift is to the athletic department, to ensure conformity with district, conference and Wisconsin Interscholastic Athletic Association (WIAA) policies. Not grant exclusive rights to the donor.
The nature of the acknowledgement will be determined by the donor and school administrators or Board of Education. The School District of Onalaska shall not discriminate in the acceptance and administration of gifts, bequests, scholarships and other aids, benefits or services to students on the basis of sex, race, national origin, religion, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or physical, mental, emotional or learning disability. Discrimination complaints shall be processed in accordance with established procedures. 8350 - INSURANCE
The district shall maintain appropriate insurance to protect the district, its Board and its employees. 8351 - DISTRICT INSURANCE
District insurance is treated separately from the insurance that is part of employee benefits, which is outlined either in contract or handbook. Annually, the director of finance and business services will examine the District’s insurance coverage, as detailed below. A decision will be made whether or not to seek quotes at that time, or to continue with the current carrier. The coverage may be examined more frequently if the situation warrants. The school district shall have insurance in the following areas: A. B.
Automobile Liability General Liability
273
C. D. E. F. G. H. I. J.
Umbrella Liability Board of Education Liability Boiler and Machine Liability Property (replacement cost basis) Money and Securities Blanket Bond Fidelity Workers' Compensation
8352 - STUDENT ACCIDENT INSURANCE The district shall make available to parents, at parent cost, a voluntary program of low cost accident insurance. Enrollment forms will be distributed at the beginning of the school year. Money will be collected at each school and submitted to the participating company. 8360 - COMPUTER REPLACEMENT POLICY
If additional computers are needed, requests should be directed to supervising administrators, who will consider the request and can authorize the placement of additional computers. In general, when a computer is replaced, the old computer will either be cycled out of the system, or used in another area of the district causing another computer to be cycled out of the system. 8370 - FIXED ASSET ACCOUNTING SYSTEM
A. Under direction of the Director of Finance and Business Services, the District shall maintain a fixed assets accounting system that tracks all items of District property with an individual initial value of $300 or more. B. All assets with an initial value equal to or greater than $300 shall be marked with an inventory tag. The Data Services Department shall receive and tag all technology related assets. The School Nutrition and Buildings & Grounds Departments shall receive and tag all assets related to their operations. All other assets shall be tagged by the site administrator’s designee, at the building in which they are received. C. Assets with an initial value greater than $1,000 shall be depreciated according to the schedule below, using straight line depreciation. For depreciation purposes only, assets shall be assumed to have an immaterial salvage value when at the end of the useful life – they will be depreciated at 100% of cost. Asset Class
Land School Buildings Furniture & Equipment, Playground Equipment Machinery & Major Equipment, Maintenance & Groundskeeping Equipment, Kitchen Equipment Laboratory Equipment, Business Machines, Musical Instruments, Athletic Equipment, Two-way Radios, A-
274
Estimated Useful Life (years) Unlimited 50 20
15
10
V Equipment, Telephone Systems, Miscellaneous Classroom Furnishings Vehicles Computer Equipment
8 5
D. Leased assets shall not be recorded in the fixed asset accounting system. E. Assets with a valued between $300 and $1,000 shall be tracked in the District’s fixed asset accounting system, but shall not be capitalized. F. Physical Inventory 1.
Annually, a list of each building’s assets, by room, shall be distributed to the site administrator or designee, who shall be responsible for having each room’s list verified and exceptions noted.
2.
The verified lists shall be reconciled by the Director of Finance and Business Services or designee.
3.
A list of items that appear to be missing will be submitted to each site administrator for verification.
4.
The Superintendent shall have the authority to adjust inventory accounting records to reflect variances detected in the reconciliation.
8400 - PAYROLL AND BENEFITS
8410 - PAY PERIODS
Starting in the fiscal year 2009-2010, the biweekly (every two week) payment procedure will be used. Payroll will be every other Friday (unless Friday is a Federal Reserve Bank Holiday then payroll will be on Thursday). The biweekly period is measured for a two week period beginning on Sunday and ending the Saturday after the next. Employees should submit their timesheets at the end of the day on the following Monday Supervisors are to submit timesheets to the District Office on Tuesday. 8420 - DIRECT DEPOSIT
Employees may deposit their entire check directly to any financial institution in the United States that accepts direct deposits. A.
Employees may sign up for direct deposit any time during the year.
B.
Direct deposit can be changed at any time during the year.
C.
Direct deposits can be made to only one account. (Arrangements must be made by the employee with the financial institution if the check is to be divided between savings, checking or other accounts.)
8430 - TIME SHEETS
275
Administrators will verify the accuracy of all time sheets prior to submitting them to the payroll office for processing for payment. All requests for overtime are to be verified. 8500 - STUDENT ACTIVITY ACCOUNTS
All pupil activity accounts will be in Fund 60 and controlled by the district business office. The schools shall deposit monies from classes and student clubs in the activity account at the depository designated by the Board of Education. Each building administrator shall send to the business office a monthly deposit record indicating the distribution of money for specified activities. The director of finance and business services shall authorize all new accounts. 8510 - PURCHASES
No student activities advisor shall make direct expenditures. Any requests for expenditures must have the signature of both the student and advisor of that activity on the requisition. Requisitions shall be submitted to the building administrator or activities director for approval and forwarded to the business office. If the requisition is denied it will be returned to the advisor with a notation of the reason. The director of finance and business services shall countersign the requisition prior to the issuance of the purchase order. A.
The three-part requisition form shall be distributed as follows: 1. 2. 3.
B.
White Copy - Filed with purchase order in business office. Yellow Copy - Filed in building administrator's or direct supervisor's office. Pink Copy - Returned to advisor.
All requisitions totaling $5,000 or more shall be countersigned by the superintendent. 8511 - REQUISITIONS
All requisitions over $10.00 shall require a purchase order. Advisors are not to confirm orders with vendors prior to the filling out of requisitions and the issuance of purchase orders. 8512 - PURCHASE ORDERS
The three-part purchase order shall be distributed as follows: A. B. C.
White Copy - Sent to vendor. Yellow Copy - Sent to building administrator's office, signed, dated and returned to business office when order is completed. Pink Copy - Filed in business office with requisition.
8513 - PAYMENT OF BILLS
276
Upon approval of the activity advisor, the business office will issue payment from the activity account to vendors who have submitted invoices. Checks shall be signed by two authorized district officials before mailing payment. 8520 - FINANCIAL REPORTS
8521 - DEPOSIT SUMMARY
A deposit summary shall be provided to the Board each month showing the deposits to the activity fund. 8522 - DISBURSEMENT SUMMARY
A disbursement summary of activity fund expenditures shall be provided to the Board each month. 8523 - BALANCE SHEET
A simple balance sheet comprised of the beginning balance, total deposits, total expenditures, and ending balance shall be provided to the Board each month. 8524 - FINANCIAL AUDIT
At the close of each year, the records of class and student club funds shall be subject to audit, and the auditor shall submit a report to the Board as part of the annual audit of the district. 8530 - ACTIVITY ACCOUNT FUNDS
8531 - INVESTMENT OF FUNDS
Except for the amount necessary for cash flow, the deposits of the activity fund shall be placed in an interest bearing account at a Board designated financial institution. 8532 - BANK INTEREST AND SERVICE CHARGES
Interest earned investments shall be used to pay incidental costs of the accounting system such as printing checks and deposit slips. The remainder of the interest earned in the activity account will be placed in a separate account until June 30 when it will be divided between High School Student Council (90%) and Middle School Student Council (10%). The rationale is that these accounts benefit the entire student body rather than selected segments. Bank service charges are divided in the same manner as interest earned. 8533 - ACCOUNTS WITH NEGATIVE BALANCES
277
Student organizations may operate with negative balances on a temporary basis, in effect borrowing from other student groups. Prior approval is required from the superintendent or the director of finance and business services. 8534 - DISBANDED ACTIVITY ACCOUNTS
When student organizations are disbanded, the balance shall be returned to the student council fund except in the case of a "class" whereby the class officers will be asked to determine the disposition of these funds within one year following the graduation of their class, at which time the account will be closed. 8610 - ENERGY MANAGEMENT PROGRAM
In order to conserve energy and natural resources while exercising sound financial management., the School District of Onalaska will implement and maintain an energy management program.
The district will maintain accurate records of energy consumption and cost of energy and will provide information on the goals and progress of the energy conservation program. The building administrator will be accountable for energy management on his/her campus with energy audits being conducted and conservation program outlines being updated. Judicious use of the various energy systems of each campus will be the joint responsibility of the building administrator and head custodian to ensure that an efficient energy posture is maintained on a daily basis. To ensure the overall success of the energy management program, the following specific areas of emphasis will be adopted: 1. 2. 3.
All district personnel will be expected to contribute to energy efficiency in our district. Every person will be expected to be an “energy saver” as well as an “energy consumer.” Energy management on his/her campus will be made a part of the building administrator’s evaluation. Energy guidelines adopted by administration will be the “rules of the game” in implementing our energy program.
Further, to maintain a safer and healthier learning environment and to complement the energy management program, the district shall conduct a preventative maintenance and monitoring plan for its facilities and systems, including HVAC, building envelope, and moisture management.
278
