Proposed Outline for NH ELO Planning Meeting (See Visual Flow Diagram on the following pages !)

I. Welcome and Introductions/ Overview of the Day ( Review of Visual Chart ) II. Review of NH ELO Mission and Vision: Working Definitions Definitions of Mission and Vision relative to NH ELO Strategic Direction template: Create Content/Structure – Build Network- Market- Execute III. Identification of Key Mission Elements: Where will we have the most impact? Identify our Key Mission Elements ( KME) from an analysis of our mission statement “do’s” mapped against the ELO “super system”: IV. Creating a plan to move our critical KME’s forward in 2013-2014: 1. Prioritze KME’s based on Strategic Direction Sequence 2. Prioritized KME’s assigned to small team workgroups 3. Small teams brainstorm activities necessary to move their respective KME from the current state to the vision state. (captured on post-its ) 4. Small teams create a full sequence chart of brainstormed actions. 5. Small teams report out to entire group / get feedback. V. Sequence Chart consolidation and analysis 1. Stack Charts by timing 2. Assess timing challenges/ Identify champions and teams

VI. Next steps Plan reflection Plan finalization at next meeting Concluding words…..

See Visual Flow Diagram on the following pages !

Visual Flow Diagram for NH ELO Retreat

I. Introductions / Agenda Review

Agenda for the Day

II. Some working definitions: Mission: Our identity - “ what we do that is of value to stakeholders” Vision: Future State: “what we, fulfilling our mission, endeavor to become” Strategic Direction Sequence: Content/Structure

Network Creation

Marketing

Delivery

III. Identify our Key Mission Elements ( KME) from an analysis of our mission statement “do’s” mapped against the ELO “super system”:

ELO “ Super System”

(ELO Basic Sequence)

stakeholders

KME1

KME 2

NH ELO System

KME 3

KME 4

KME 5

(NH ELO Basic Sequence) Partners/support

KME = Key Mission Elements: Those significant dimensions of our mission oriented “ do’s” ( not metrics )

IV. Creating a plan to move our critical KME’s forward in 2013-2014: 1. Prioritze KME’s based on Strategic Direction Sequence 2. Prioritized KME’s assigned to small team workgroups 3. Small teams brainstorm activities necessary to move their respective KME from the current state to the vision state. (captured on post-its ) 4. Small teams create a full sequence chart of brainstormed actions. 5. Small teams report out to entire group / get feedback.

3.

KME 3

4.

KME 3 Plan

2013

2014

V. Combine/Stack 2013 sections of KME Sequence Charts: 1. Stack Charts by timing 2. Assess timing challenges/ Identify champions and teams NH ELO 2013 Action Plan May Jun Jul Aug Sep Oct Nov Dec.

KME1 KME 2 KME4

VI. Next Steps Consolidation of 2013 Plan chart into Plan Matrix Distribution to membership for feedback and assignments Plan finalization at next meeting

Glossary of terms:

Mission: statement of what we do that is of value to our stakeholders Vision: statement of the future state of our organization as we execute our mission. (i.e. “We will be recognized as…… ) Can include “motto”

Strategic Direction Template: The sequence for successful strategy execution Key Mission Elements: Those critical elements of our core operational flow to achieve our mission and vision. “ Do” items, not metrics

Sequence Chart: One of the 7 Management and Planning tools used for group project planning and deployment.

Sequence Chart Creation Instructions: 1. Clarify the Objective of the Plan or Process. 2.

Brainstorm the steps required to achieve the objective.

3.

Capture Steps on removable notes (3x5) and randomly post on a wall chart.

4.

When brainstorming is complete, identify the Step that must be completed first. Place this first step on the upper left hand side of the wall chart. (A theoretical timeline runs from left to right.)

5.

Identify the second Step(s) that follow once the first step is complete. Place these Steps to the right of the first Step. Steps that are concurrent are placed in a vertical column. Repeat this for all Steps that follow.

6.

Calculate the cumulative start and end times for each Step in the right bottom corner of the Step card.

7.

Identify champion for each Step.

8.

Fill in calendar dates and create monitoring chart.