Sequoia Charter School
School Safety Plan 2014-2015
Revised Fall 2014
1 Revised 5/6/2015
Sequoia Charter School School Safety Plan 2014-2015 TABLE OF CONTENTS
1.
Emergency/Disaster Procedure
2.
General Information on Emergency Procedures
3.
Procedures For Student Release
4.
Student Emergency Release Form
5.
Emergency Plan Guidelines
6.
Accountability Report
7.
Emergency/Disaster Form
8.
Emergency Procedures
9.
Record of Student Release
10.
Disaster Flow Chart/Emergency Assignments
11.
Evacuation Map
12.
Emergency Bag Contents
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Sequoia Charter School School Safety Plan 2014-2015
EMERGENCY/DISASTER PROCEDURE In accordance with Board policy and California laws, each school in the William S. Hart Union High School District has developed specific plan in preparation for a possible emergency or disaster. The purpose is to prepare as much as possible in advance for the safety and welfare of each student. What is done now, when there is time to prepare, could result in preventing serious injury to or possible death of student (s). In the event of an emergency or disaster, you can expect the following: 1. Regularly scheduled fire and earthquake drills, as well as disaster drills will be conducted at school. 2. Preparation for an emergency or disaster will be reviewed and an emergency backpack will be maintained in each classroom. 3. Students will be kept AT SCHOOL during school hours UNLESS it is unsafe or inappropriate to do so. 4. Students will be instructed to continue on their way home if they are already going home. 5. Students will be instructed to continue on their way to school if they are already going to school. 6. Parents/guardians will be asked for identification before your student is released to you. 7. Unauthorized persons will not be allowed on campus. 8. Should a parent/guardian need to pick up their student, you may do so at the location where there is a sign stating PICK-UP POINT. 9. Parents/guardians will be asked to keep clear of all access roads and parking lots so that emergency vehicles can arrive safely and easily. 10. Should a student need to be evacuated from the school, he/she will be taken to the nearest safe location available.
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Sequoia Charter School School Safety Plan 2014-2015
PLEASE READ CAREFULLY It is important that all staff read and familiarize yourself thoroughly with these procedures. If you have any questions, please ask someone immediately.
1.
Read the Emergency/Disaster Procedure and Emergency Plan Guidelines located in the red binder in each classroom and in every substitute folder.
2.
Familiarize yourself with the Attendance and Accountability Report form.
3.
Locate the evacuation route and disaster assembly area for your classroom. This can be found on the Emergency Evacuation Map posted in each classroom.
4.
Locate the Emergency Supply backpack in each classroom and familiarize yourself with the contents of the bag. Should it become necessary to evacuate your classroom, you must take this backpack with you. Please see Emergency Bag Contents checklist and submit it to the School Office Manager when an item(s) needs to be replenished.
5.
If a drill or actual emergency occurs during your preparation period you are to report to the Sequoia Parking lot immediately.
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Sequoia Charter School School Safety Plan 2014-2015
PROCEDURES FOR STUDENT RELEASE
Procedures: 1. Gather the following materials: Student emergency cards Student release form 2. Select an appropriate location to facilitate the release of students to their parents/guardians. Unless the situation does not allow to, this location should be on the Sequoia campus. 3. When a person requests the release of a student the following procedure is to be followed:
i.
ii.
Verify that the person making the request is listed on the student’s emergency card. (Students will ONLY be released to those people listed on the emergency card). Complete the STUDENT EMERGENCY RELEASE form.
iii.
Send the form to the evacuation area to get the student. The runner is to request the student from the teacher.
iv.
When the student arrives, verify that the correct person is being picked up.
v.
Have the parent complete and sign the bottom portion of the release form. Release the student and keep the form.
4. It is EXTREMELY important that accurate records be kept for the release of students.
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Sequoia Charter School School Safety Plan 2014-2015
STUDENT EMERGENCY RELEASE FORM __________________________________ _________________________________ (First and last name of student)
(First and last name of parent/ guardian)
______________________________________________ (Student ID #)
____________________________________________ (Date of Emergency/Telephone # of person picking up student)
______________________________________________ (Status of student-uninjured/injured)
___________________________________________ (Verification of parent/guardian on Emergency Card)
Notes: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________
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Sequoia Charter School School Safety Plan 2014-2015
EMERGENCY PLAN GUIDELINES YOU ARE IN CHARGE! TRY TO REMAIN CALM, AS STUDENTS WILL LOOK TO YOU FOR GUIDANCE. CHECKLIST:
________
1.
Evacuate students to the appropriate area (map in red backpack and POSTED in classroom) in an orderly and safe manner. Teachers must decide if any students are to be left behind.
________
2.
Take roll book and red backpack with you as you evacuate.
________
3.
Do NOT lock the door!
________
4.
Rooms 1, 2, 3, 4, 5, 6, 7, 8, 9, report to the Sequoia Parking Lot. Try to sit/stand in lines.
________
5.
If you have a medical or other emergency, send a student runner to command post at once and/or blow whistle (in red backpack).
________
6.
Emergency supplies are in your red backpack...first aid items, water, paper, and other emergency preparedness supplies. PUT ON YOUR ORANGE VEST!
________
7.
Take roll. Accuracy is of the utmost importance.
________
8.
Students are to stay put! However, please note any who leave.
________
9.
Complete the Accountability Report.
________
10.
Attendance & Accountability Reports WILL BE PICKED UP.
________
11.
Let students know “Release Procedure” will begin if and when appropriate.
________
12.
Continue to note any student who takes off.
________
13.
A runner will be around shortly!
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Sequoia Charter School School Safety Plan 2014-2015 ACCOUNTABILITY REPORT Please complete this form immediately and as accurately as possible.
Room No.
Teacher/Staff Member
Time report filed
Site/School
Immediate Assistance Required?___________________________________________________________________________ Describe above/use back if necessary
Condition of Students
All accounted for
No injuries
No immediate help required
Number MISSING: _____
Number TRAPPED in building:_____
Number INJURED:_____
Number requiring IMMEDIATE medical attention _____, location(s)_______________________________________ Condition of Staff
All accounted for
No injuries
No immediate help
required Number MISSING: _____
Number TRAPPED in building:_____
Number INJURED:_____
Number requiring IMMEDIATE medical attention _____, location(s)_______________________________________
ON REVERSE: LIST ABSENT STUDENTS
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Sequoia Charter School EMERGENCY/DISASTER FORM Directions:
Using your class period attendance sheet, please list the names (first and last) of those students NOT present. This form will be picked up by a runner, prior to you being given the signal to return to your classroom. Date
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____________________
Period _____
__________________________
__________________________
__________________________
__________________________
__________________________
__________________________
__________________________
__________________________
__________________________
__________________________
_______________________________
_______________________________
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Sequoia Charter School School Safety Plan 2014-2015
FIRE, FIRE DRILL / MINOR EVACUATION 1. SEE EVACUATION MAP 2. ALL TEACHERS direct students to assigned areas and supervise (red backpack). A. Take roll book/pencil/pen/paper. B. Leave doors unlocked. 3. All instructional assistants (unless otherwise assigned) report with assigned class/teacher to the Sequoia parking lot. 4. All office personnel to front of school. 5. Campus supervisors clear quad and restrooms -- report to Principal/School Psychologist (front of school). EARTHQUAKE / DISASTER / MAJOR EVACUATION 1.
Take cover (if appropriate). At the first sign of an earthquake teachers will automatically issue a “TAKE COVER” order. Teachers too will take the protective position. Remember to keep your head and body protected as best you can. Locate yourself AWAY from windows. Stay protected until all shaking and movement of objects stops. When it is safe to exit your classroom, grab your red backpack and take students to the assigned designated area. In the event of a severe earthquake we may find our P.A. system is inoperative and there are many injuries. This is when your good judgment will really count.
2.
Evacuate -- see Evacuation Map A. Take roll book/pencil/paper/pen. B. Leave doors unlocked. C. Note students left behind.
3.
EMERGENCY RESPONSE ASSIGNMENTS (Please see portion of Emergency/Disaster Procedure, which gives a detailed description of assignments.)
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Incident Commander - Brandi Davis Assistant Incident Commander - Shazia Shah (1st Alternate) and Lourdes Isaacson (2nd Alternate) Campus Supervisor - Josh Hammock
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Search and Rescue -Team #1 - Josh Hammock & Linda Dunn -Team #2 - Fidel Garcia & Bonnie Hoder -Team #3 - Laura Luxmore and Bobby Martinez Medical/First Aid - Juli Melton and Candace Moody Student Release - Pat Hibbert and Lourdes Isaacson Mental Health - Cory Christensen, Adriana Escamilla, Holly Cabuhat, Sarah Gilbert, Roberta Rubin and Ranel Zar Runner - Lori Monroe Mesa Recorder/Incident Log - Lourdes Isaacson Staff Relief Team - Designated by principal in an emergency Campus Map - Andrew Raskin Communications – Brandi Davis, Shazia Shah, Josh Hammond, Cory Christensen and Lourdes Isaacson
CODE RED ALERT/LOCKDOWN PROCEDURE (Procedure for an intruder in or around the building)
STAFF PROCEDURES 1. Report threatening person to main office, give description, location, and describe the
activity the threatening person is involved in. 2. Keep classroom/students secure. 3. Once classroom is secure (lock the door, close the blinds and move students away from all doors or windows), assess threat; determine degree of intervention.
SCHOOL ADMINISTRATIVE PROCEDURES 1. Determine level of response. 2. During threatening situation, announce “Code red, code red (give instruction)” over the PA system. 3. Call 911 for sheriff from landline; otherwise use your cell phone to contact the sheriff’s directly at 661-255-1121 or fire/paramedic at 661-259-2111; direct to specific entrance of building if possible. 4. Locate threatening person and assess situation. 5. Administrator will meet police and direct them to location. 6. Announce “All clear, all clear” when situation is controlled. 7. Notify district office. 8. File incident report and send copy to district office.
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Sequoia Charter School School Safety Plan 2014-2015
COMMAND POST (CP) Location – Front of School: It is best to locate the CP so that the full Emergency Assembly Areas in view, while maintaining adequate separation from students, medical treatment area and Student Request Area. Also, it should be set up in close proximity to the outside disaster supply storage container. Have alternate locations in mind, including off-campus evacuation site(s). Identify Command Post location with a blue flag and sign, so that it is visible to staff and emergency responders.
INCIDENT COMMAND POST POSITIONS & RESPONSIBILITIES Incident Commander – Brandi Davis: an emergency requires constant management from the Command Post (CP). This means the IC does not leave the Command Post without delegating someone to take over. The IC will constantly: 1. 2. 3. 4. 5. 6.
Know what resources are available. Determine a strategy for implementing the plan to handle the incident. Monitor how well (or poorly) the plan is working. Adjust the plan to meet the realities of the situation. Make sure that the response is being fully documented-for legal and financial reasons. If appropriate to the situation-no other qualified person is available-act as Assistant Incident Commander to make sure that the safety of students and staff and others on the site is the highest priority.
The Incident Commander (IC) is to coordinate all response activities through the Assistant Incident Commander. The IC is to “stand back and keep hands off.” His/her role is “managing” from the Command Post. Duties: 1. Observe and direct all operations. 2. Coordinate all response actions with the appropriate disaster response team members. 3. Assign all disaster personnel or reassign as injuries or absences dictate. 4. Communicate situation status to the District on a regular basis by phone, two-way radio, written status reports-as appropriate. 5. Provide for the health and safety of students and personnel as the first priority of disaster response. 6. Remain calm. Lead by example; your behavior sets tone for staff and students.
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Location: Command Post Procedures: After evacuation from classroom or work area, report to Emergency Assembly Area (EAA) and check in with department. Proceed to the disaster storage area to form Command Post teams and get supplies. 1. 2. 3. 4. 5. 6.
Verify that Emergency Assembly Area is still safe. Establish location of Command Post. Direct opening of disaster container and Command Post setup. Obtain personal equipment. Assess type and scope of disaster. Assign all disaster personnel or reassign as injuries or absences dictate. Maintain an updated duty roster, with date and times indicated. 7. Provide for immediate set up of Student Release Team so that they will be available to deal with parents as quickly as possible. 8. With Assistant Incident Commander, determine threat to personnel and structures. 9. With Assistant Incident Commander, determine need for evacuation and take appropriate action. 10. With Assistant Incident Commander, determine which disaster teams need to be activated (i.e., Security to close campus, dispatch Search & Rescue teams, etc.) 11. Have Assistant Incident Commanders direct the setup of a sanitation area remote from Emergency Assembly Area. 12. Monitor that all actions taken are documented with time line. 13. Using the Site Status report-communicate on a regular basis with the District Emergency Operations Center (EOC), including: a. Number of students injured and extent of injuries. DO NOT TRANSMIT THE NAMES OF CRITICALLY INJURED OR DEAD OVER THE TWO-WAY RADIOS. These names will have to be hand delivered to the District EOC when time and circumstances permit. b. Type and extent of damage to buildings and grounds (i.e., utilities, roofs, ceilings, etc.). c.
Actions being taken by disaster teams and list of any actions being performed by outside agencies on campus.
d. Assistance requested from District. e. Establish time of next update.
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14. Provide for periodic reports of confirmed information to students and staff. Refer requests for assistance to the Assistant Incident Commander, including list and last known location of missing personnel to search teams. 15. After student accounting is complete authorize Assistant Incident Commander to direct Student Release Team to begin releasing students according to established procedures. 16. Assess total school situation: a. View campus map periodically for Search & Rescue progress and damage assessment information. b. Check with Assistant Incident Commander for periodic updates. c. Approve all information before release by Information/Liaison Officer to parents or general public. 17. Direct Information/Liaison Officer to coordinate with all off-campus organizations, including press on scene, Red Cross personnel on scene, law enforcement and fire personnel on scene. 18. Utilize your backup; plan and take regular breaks: 5-10 minutes every hour, relocate away from the Command Post. 19. When the situation warrants it, release staff according to predetermined priority list established by school site. 20. Remain on and in charge of your campus until redirected or released by the District Superintendent. Assistant Incident Commander-Shazia Shah (1st Alternate) and Lourdes Isaacson (2nd Alternate): this position is located directly under the Incident Commander and will be expected to carry out his/her directives. As appropriate to the scope of the disaster, this person will also serve as the point person for assisting and cooperating with agency representatives (fire, law enforcement, Red Cross, etc.). Duties: 1. Monitor and assess hazardous and unsafe situations and develop measures for assuring personnel and student safety. 2. Correct unsafe acts or conditions through the regular line of authority, i.e., report it to the Incident Commander for appropriate resolution. 3. When immediate action is required, Assistant Incident Commander has emergency authority to instantly stop or prevent unsafe acts. 4. Distribute information authorized by Incident Commander to parents and community. 5. Serve as liaison to outside agencies (fire, law enforcement, Red Cross, etc.) by providing them assistance in coming onto campus safely and assisting them with any services they might need. Location: Immediately adjacent to Command Post
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Procedures: After evacuation from classroom or work area, report to Emergency Assembly Area (EAA). Classroom teachers take roll of students (and other school personnel assigned to their classrooms) and report to Command Post, using Accountability Report. Other school personnel report to the EAA and assist teachers as needed. When released, proceed to the disaster storage area to form Command Post team and get supplies. Incident Commander will brief you and direct you to various locations.
1. Set up a table immediately adjacent to the Command Post. 2. Review with Incident Commander the location and physical set-up of all response teams. Identify any hazards. Correct any safety issues if possible or declare the area/situation (out-of-bounds) and rope off with warning tape or post sign(s). 3. Maintain awareness of active and developing situations relative to the safety and health of students and staff at the school site. 4. Review with Incident Commander (Principal) the INITIAL STATEMENT for appropriateness and issue to Student Release Team at their station at the request gate(s). In addition, if the telephones are operational and it is safe to reenter the building, issue the INITIAL STATEMENT to the Telephone Communications Team who will have someone stationed in the school office. 5. Refer all media to the District Public Information Officer. You are not authorized to speak for the District. 6. As appropriate to the scope of the disaster situation, serve as a Liaison-the point of contact for assisting and coordinating agency representatives (fire, law enforcement, Red Cross, etc. Maintain activities log.
EMERGENCY RESPONSE ASSIGNMENTS CAMPUS SUPERVISORS SEARCH & RESCUE MEDICAL/FIRST AID STUDENT RELEASE MENTAL HEALTH RUNNERS RECORDER/INCIDENT LOG TEACHERS WITH & WITHOUT CLASSES/PARAPROFESSIONALS STAFF RELIEF TEAM CAMPUS MAP COMMUNICATIONS
CAMPUS SUPERVISORS Duties: Secure campus and control traffic to prevent unauthorized entry into or exit from school—lock all gates. Revised 5/6/2015
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Location: 1. Critical campus entrances/exits as predetermined in site specifics 2. Critical area(s) as directed by Incident Commander
Procedures: After evacuation from classroom or work area, report to Emergency Assembly Area (EAA). Classroom teachers take roll of students (and other school personnel assigned to their classrooms) and report to Command Post, using Accountability Report. Other school personnel report to the EAA and check in with Assistant Incident Commander. Unless assigned to Student Supervision, proceed, to the disaster storage area to form disaster team and get supplies. 1. If needed: Shut off gas main (only if you can smell gas leak) Shut off electricity Shut off water 2. If needed, double check location of student request/release point with Command Post. 3. Lock all outside access gates or doors. 4. Station personnel as needed to refer people to the student/release point. 5. Direct parents to student request/release point. Report problems or status to Assistant Incident Commander. (Personnel assigned to securing entrances/exits and directing people to student request/release point should continue in this assignment for duration of emergency situation.)
SEARCH AND RESCUE Duties: 1. Search all facilities for injured or trapped personnel to ensure complete evacuation. 2. Perform fire suppression on small fires. (School fire extinguishers are not capable of putting out large fires. The only time they would be used in a large fire is to assist with evacuation.) 3. Perform life-saving first aid when needed. 4. DO NOT ENTER UNSAFE BUILDING OR LOCATIONS. 5. DO NOT REMOVE DEAD BODIES. Location: Near the Command Post and/or Storage Container so that the tools are readily accessible following aftershock or subsequent disaster occurrences. Procedures: After evacuation from classroom or work area, report to Emergency Assembly Area (EAA). Classroom teachers take roll of students (and other school personnel assigned to their classrooms) and report to Command Post using Accountability Report. Other school personnel report to the EAA and check in with the Assistant Incident Commander.
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MEDICAL/FIRSTAID Duties: 1. Triage (evaluate and sort all victims suffering injuries) 2. Establish first aid treatment area. 3. Provide emergency first aid. 4. Document all first aid treatment administered. 5. Follow recommended mortality management guidelines (FEMA Multihazard Safety Program for Schools.) Location: To be determined by Incident and Assistant Incident Commander Procedures: After evacuation from classroom or work area, report to Emergency Assembly Area (EAA). Classroom teachers take roll of students (and other school personnel assigned to their classrooms) and report to Command Post, using Accountability Report. Other school personnel report the EAA and check in with their department. Unless assigned to Student Supervision, proceed, when released, to the disaster storage area to form disaster team and get supplies. 1. With Incident Commander and Assistant Commander, establish first aid treatment area. The area needs to be protected and shaded, away from the view of others for psychological reasons, close to ambulance access, and, if possible, not too close but within a reasonable distance of the Command Post. The sheriff and fire departments need to be informed as to proposed location (and actual location during incident). 2. Determine the status of patients-immediate category, delayed category, ambulatory, or deceased. 3. Command Post should be continually updated on injury status (names of students/staff and severity of injuries). 4. In conjunction with the Incident Commander and Assistant Incident Commander, determine availability of emergency medical services (as responders to the scene or hospital capability). 5. Medical/First Aid Team fills out Treatment Log as to major injuries, if transported and where, etc. These are updated throughout disaster. 6. Treat immediate category patients and prepare for transport if that is a possibility. 7. When outside disaster responders arrive, they must be fully briefed as to injury status. 8. Establish a separate area for students and staff psychological first aid/crisis intervention. 9. Establish a morgue area if needed. a. Major concerns are identification and reservation of the body and documentation as to the cause of death. b. In most instances of death, the body will be under rubble and should be left in place until the coroner or other authorized responder comes on the scene. Follow the guidelines regarding date, time, location, identity, and other pertinent information/circumstances. Most likely, the only bodies that will be in a morgue area will be persons who died while at the Medical/First Aid station.
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STUDENT RELEASE Duties: Document the release of students to responsible guardians or designated adults.
Location: Perimeter of school, away from view of the students, Medical/First Aid, and the Command Post Procedures: After evacuation from classroom or work area report to Emergency Assembly Area (EAA). Classroom teachers take roll of students (and other school personnel assigned to their classrooms) and report to Command Post, using Accountability Report. Other school personnel report to the EAA and check in with the Assistant Incident Commander. Unless assigned to Student Supervision, proceed, when released, to the disaster storage area to get supplies. 1. Establish parent communication/request point and student release point and notify Command Post. 2. Interview people requesting release of students and verify authorization with personal identification. Assist with the completion of the Student Release Form. 3. Direct the authorized parent/adult to student release gate to wait for student to be brought to them. 4. Runners transfer the completed Student Release Form to the supervising teachers. 5. The teacher at the EAA signs the Student Release Form and the requested student proceed to the Release Area with the runner. 6. The authorized parent/adult signs the Student Release Form and in doing so accepts responsibility for the student. 7. The completed and signed Student Release Form is then returned to the parent request point to be entered into the Student Release Log and to be filed alphabetically for future reference. 8. Note on the Student Release Log the date, time and name of person releasing the student and to whom student is released and destination. Release students only to personnel on emergency cards. 9. If the student is uninjured and is willing to go with the adult, the student may be released. If the student cannot be released to the person making the request, due to injury or other trauma, the teacher notes that fact on the Student Release Form and returns the form via the runner, to the Team members at the Request Area for notation in the Student Release Log. 10. Keep the completed Student Release Forms in alphabetical order. (If the Request and Release functions are at the same location, the team should keep a separate file of the forms of students who have been reunited.) 11. Maintain updated list of students who have been released to parents or authorized persons. NOTE:
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The Runners need to be aware of the special procedure for situations when A student has been injured or is missing. If a “requested” student is at the Medical/First Aid Station or is missing, the Runner will be directed to the Command Post. The Incident Commander and/or Assistant Incident Commander will take appropriate action-direction the counselor to tactfully inform the parent of 18
the situation and bring the parent to the Medical/First Aid Station or other appropriate location.
MENTAL HEALTH Duties: Coordinate, administer, and document the counseling and care of individuals identified as being incapacitated and/or dysfunctional due to their reaction to stress or experiencing trauma as a result of being a victim of a disaster. Location: Command Post Procedures: After evacuation from classroom or work area, report to Emergency Assembly Area (EAA). Classroom teachers take roll of students (and other school personnel assigned to their classrooms) and report to Command Post, using Accountability Report. Other school personnel report to the EAA and check in with the Assistant Incident Commander. Proceed to the disaster storage area to get disaster supplies. 1. Establish a location to which personnel identified as being emotionally upset may be escorted and given attention by team members. 2. Organize team members to receive and document personnel in need, diagnose needs, and coordinate personnel being serviced. 3. Maintain documentation of all personal information of all personnel receiving services, their initial condition, and the services rendered, any follow up services, and disposition.
RUNNERS Duties: Carry messages/information from and to Command Post. Assignment: First Aid and Student Release Runner Location: Immediately adjacent to Command Post Procedures: After evacuation from classroom or work area, report to Emergency Assembly Area (EAA). Classroom teachers take roll of students (and other school personnel assigned to their classrooms) and report Command Post, using Accountability Report. Other school personnel report to the EAA and check in with the Assistant Incident Commander.
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Unless assigned to Student Supervision, proceed, when released, to the disaster storage area to get supplies. 1. As directed by the Incident and Assistant Incident Commander the Runners will carry messages/reports between the Command Post and the following teams: Search & Rescue Student Request/Release Gates Medical/First Aid Mental Health Student Supervision (classes located in Emergency Assembly Area) 2. Monitor campus two-way radio 3. Accurately write out messages from the teams and verbally relate the messages to whomever they are directed and then to the Recorder/Incident Log position.
RECORDER/INCIDENT LOG Duties Maintain time log of all actions/reports. Assignment: Office staff and/or other personnel as designated Location: Command Post Procedures: After evacuation from classroom or work area, report to Emergency Assembly Area (EAA). Classroom teachers take roll of students (and other school personnel assigned to their classrooms) and report to Command Post, using Accountability Report. Other school personnel report to the EAA and check in with the Assistant Incident Commander. Unless assigned to Student Supervision, proceed, when released, to the disaster storage area to get supplies. 1. Log all reports coming into the Command Post Record verbal communications for basic content Record content of all radio communication with District EOC Log in all written reports 2. Give the information (actual written report or verbally) to the Incident and Assistant Incident Commander. 3. File all reports for reference (file box or binder). 4. Take frequent breaks, as this is a very high-pressured assignment. Important:
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A permanent log may be typed or rewritten at a later time for clarity and better understanding. Keep all original notes and records. They are legal documents! 20
TEACHERS WITH CLASSES 1. Lead students through proper drop drill if appropriate. 2. Ascertain the extent of any injuries. Tape the RED “HELP NEEDED” sheet on the outside of the door if any injured must be left in the classroom. Tape the GREEN “ALL CLEAR” sheet on the outside of the door if the classroom is clear. 3. Evacuate classroom in a calm, orderly manner. 4. Escort class to the assembly area designated assembly area and take roll call. 5. Complete an Accountability Report sheet for your class. 6. Supervise and reassure your students throughout the emergency. 7. Keep all of your students with you for student location/reunion purposes. 8. Involve your students in activities that will keep them busy and maintain order. TEACHERS WITHOUT CLASSES Immediately report to the Command Post and assist as directed. PARAPROFESSIONALS Immediately report to the Command Post and assist as directed. GENERAL RESPONSIBILITIES 1. If a disaster were to strike during school hours, our primary responsibility is to ensure the safety and security of our students first, and each other second. We can expect student flight and panic to some degree, however, most students will look to us for their safety and proper actions in a disaster. 2. Due to the fact that most of us have our own families and our concern for them will be great, once we have established control here, we will initiate a relief system. This system will allow certain employees to leave, unite with their loved ones, take care of things, and then return (if requested) to relieve others to do the same until all of our students have been united with their families.
STAFF RELIEF TEAM Duties: Coordinate and document the systematic relief of faculty and staff. Assignment: 1. School personnel assigned by the Incident Commander 2. Responsible students (student runners)
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Location: Command Post Procedures: After evacuation from classroom or work area, report to Emergency Assembly Area (EAA). Classroom teachers take roll of students (and other school personnel assigned to their classrooms) and report to Command Post, using Accountability Report. Other school personnel report to the EAA and check in with the Assistant Incident Commander. Unless assigned to Student Supervision, proceed, when released, to the disaster storage area to get supplies. 1. Establish a system by which staff members may be relieved or allowed to go home and check on their families and notify Command Post. 2. Determine the need for staffing at school to properly supervise and care for students and staff on site. 3. Direct departing staff members to return if staffing needs remain high. This will allow the person to return at a designated time and relieve another staff member.
CAMPUS MAP Duties: Mark site map appropriately as related reports are received. Location: Command Post Procedures: After evacuation from classroom or work area, report to Emergency Assembly Area (EAA). Classroom teachers take roll of students (and other school personnel assigned to their classrooms) and report to Command Post, using Accountability Report. Unless assigned to Student Supervision, proceed, when released, to the disaster storage area to get supplies. 1. After site related reports are received at the Command Post and logged in to the person assigned to the position of Recorder/Incident Log, note the information on the campus map. (Recorder/Incident Log gives Campus Map site relate reports. Mark a “C” for location cleared by Search & Rescue. Mark all locations declared unsafe by Search & Rescue. Mark any changes to Emergency Assembly Area class locations. Mark all other information that provides a concise picture of the campus. 2. Return the site related reports to Recorder/Incident Log. 3. Keep Incident Commander update on any situations of concern, i.e., no information re: a wing of classrooms. 4. Preserve map as legal document until photographed.
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COMMUNICATIONS Duties: Coordinate and document all communications within and outside of the school during and after a disaster. Assignment: 1. School personnel assigned by the Incident Commander 2. Responsible students (student runners) Procedures: After evacuation from classroom or work area, report to Emergency Assembly Area (EAA). Classroom teachers take roll of students (and other school personnel assigned to their classrooms) and send an Accountability Report to Command Post—remain with students until relieved. Other school personnel report to the EAA and check with the Assistant Incident Commander. Proceed, when relieved, to the disaster storage area and get supplies. 1. Establish a system of internal and external communications under the directions of the Incident Commander. 2. Document all communications from school, into school, and within school. 3. Appoint team members to other emergency teams in need of communications.
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SEMS DISASTER FLOWCHART
Wm S. Hart UHSD
Sequoia Charter School
Holly Cabuhat
Roberta Rubin
Josh Hammock
First Aid, Student Release, Information
Mental Health
Cory Christensen
Safety Officer
Incident Commander Brandi Davis
Adriana Escamilla
Sarah Gilbert
First Aid Juli Melton
Candace Moody (Back Up)
Student Release
First Aid & Student Release Runner
Pat Hibbert
Lori Monroe Mesa
Lourdes Isaacson
Communications
Brandi Davis (Principal) Shazia Shah (1St Alternate)
Cory Christensen
Lourdes Isaacson Recorder/Incident log
Ranel Zar
(2nd Alternate)
Staff Relief Team Designated by Principal in an Emergency
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School Information Officer
Josh Hammock Linda Dunn
Search & Rescue
Team #1 Josh Hammock Linda Dunn Team #2 Fidel Garcia Bonnie Hoder Team #3 – Back up Laura Luxmore Bobby Martinez
Campus Map Andrew Raskin
EMERGENCY EVACUATION MAP Sequoia Charter School Storage Bin
Storage Bin
Fire Sprinkler Shut Off Valve
Basketball Court
Bldg 2
Bldg 3
Bldg 4
Bldg 5
ERICS Office
Class
Class
Class Student Restroom
Bldg 1 ERICS Office
Bldg 6 Main Office
Class
Picnic Tables And Trees
Bldg 7 Class
MPR QUAD
Bldg 8
Staff Restroom
Class Bldg 9
Gate
Class Gas Electric Grass Area Disaster Bin
Evacuation Site
Parking
COMMAND STATION Commander, S&R, First Aid
Parking
Warehouse Bldg
Parking Lot 25
Revised 5/6/2015
Room 3 Room 4 Room 5 Room 6 Room 7
G R A S S Y H I L L S I D E
Sequoia Charter School School Safety Plan 2014-2015 RED EMERGENCY BAG CONTENTS ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
Red vest (2) Clip board (1) Accountability Report/ Class List sheets (10) Pencils/pens (2 each) Safety goggles Work gloves Dust mask Water cartons (3) Whistle Emergency space blankets (3) Masking tape Flashlight with batteries Rain poncho (2)
___ ___ ___ ___ ___ ___ ___ ___ ___
First aid items triangular bandage gauze pads 4X4 (2) gauze pads 2X2 (4) bloodstopper band-aids latex gloves (2 pairs) instant ice pack bandage tape blunt scissors
___________________________________
____________
(First and last name of teacher)
Revised 5/6/2015
(Location of backpack)
26
Sequoia Charter School School Safety Plan 2014-2015
CHILD ABUSE REPORTING PROCEDURES
1.
What is Child Abuse? Any act of omission or commission that endangers or impairs a child’s physical or emotional health and development. These acts include: Physical abuse and corporal punishment resulting in an injury Emotional abuse Emotional deprivation Physical neglect and/or inadequate supervision Sexual abuse and exploitation
2.
Reporting Process Classified employees shall report known or reasonable suspected child abuse immediately to the principal for investigation and required action. Certificated employees shall report known or reasonable suspected child abuse immediately to: Department of Children and Family Services at 1 (800) 540-4000
AND SHALL
Complete a Child Abuse Report form within 36 hours of reporting the suspected child abuse by phone. These forms can be obtained from the office.
AND SHALL
Immediately inform the Principal regarding the details of such report.
The Principal shall facilitate preparation of the written report on the proper form for the certificated employee to sign.
A copy of each report shall be sent to the Director of Pupil Personnel Services.
Any certificated employee who fails to report an instance of child abuse, which he or she knows to exist, or reasonably should know to exist may be found guilty of a misdemeanor punishable by confinement in county jail for up to six months or by fine up to $1,000 or both.
Revised 5/6/2015
27
3.
When is a Certificated Employee Responsible for Reporting? Responsibility for reporting arises while in the scope of his or her employment or if in his or her professional capacity a certificated employee has knowledge of, observes, or suspects a student has been the victim of child abuse. Within the scope of employment encompasses all times and occasions when an individual is performing required job duties, both on and off the school campus. In his or her professional capacity conceivably extends this duty to occasions where an individual is not on the job but is present in a situation as a professional educator. Send Reports To: Child Protection Hotline Dpt. Of Children & Family Services 3075 Wilshire Blvd., 5th floor Los Angeles, CA 90020
Revised 5/6/2015
28
SEQUOIA CHARTER SCHOOL ACTIONS / REPORTS TIME LOG
For: _________________ Through: __________________ At: _ Sequoia Charter School_ (Date)
Time
Revised 5/6/2015
Situation
(Date)
Response / Decision / Action
29
Initial
SEQUOIA CHARTER SCHOOL ACTIONS / REPORTS TIME LOG
For: _________________ Through: __________________ At: _ Sequoia Charter School_ (Date)
Time
Revised 5/6/2015
Situation
(Date)
Response / Decision / Action
30
Initial
HART DISTRICT SCHOOL SITE EMERGENCY CHECKLIST ACTION
WHO
Plan in place: Appoint Incident Commander and alternate Select Command Center location on site (Principal’s office?) Select Media Center set-up site / supplies (EZ up, table, chairs, podium, mic, power, cables) Establish emergency call protocol / first aid / supplies Establish plans to secure or lock down campus Establish plan for student / staff counseling
Brandi Davis Shazia Shah Brandi Davis Juli Melton Josh Hammock/ Brandi Davis Brandi Davis
During an incident: Call 911 if appropriate, or sheriff’s department Call Superintendent Secure perimeter, lock down, prevent campus access Call Sheriff Capt. / Fire Chief and Community Liaison Officer Institute “safe mode,” evacuation, etc., as appropriate for student safety / Notify staff with radios, using code Set up Command Center Notify parents of students involved Initial ConnectED message to parents Translated parent message as appropriate Info to site & district switchboard/ emergency voice mailbox Notify District Nurse Emergency pop-up on District Web site Notify all Hart District principals / Board members / Cabinet Notify nearby elementary district(s) Contact local media and Sheriff’s Dept. PIO Ongoing info to teachers/staff Control parent/student release—access to campus Coordinate media access-information – set up media center if appropriate Implement counseling services for students / staff
Brandi Davis / Lourdes Isaacson / Shazia Shah Brandi Davis Josh Hammock/ Brandi Davis Superintendent’s Office Brandi Davis / Josh Hammock Brandi Davis Brandi Davis / Lourdes Isaacson Brandi Davis Lourdes Isaacson / Adriana Escamilla Brandi Davis Juli Melton Community Liaison Officer District office District office Community Liaison Officer Brandi Davis Brandi Davis / Shazia Shah Brandi Davis Shazia Shah
Next day following an incident, and ongoing, if appropriate: Follow-up ConnectEd message to parents, other stakeholders Follow-up message to media Message to students via site TV / teachers Continued counseling and student training, as appropriate
Revised 5/6/2015
31
Brandi Davis Community Liaison Officer Brandi Davis Brandi Davis
DONE
