Tavistock Queen’s Park “The Royal Reno” Meeting Minutes Queen's Park Project Committee May 6, 2013 7:30 p.m. Attendance:
David Johnson Wayne Stock Erin McLaughlin Monica Schultz Steve Bender (TDRCFB)
Call to Order & Opening Remarks: Approval of Agenda:
Linda Stock Linda Fulton
by Dave Johnson @ 7:35 p.m.
Motion by Brian Wilhelm
Approval of March 19th Minutes:
Jane Bender Brian Wilhelm
2nd by Monica Schultz
Motion by Monica Schultz
Carried
2nd by Brian Wilhelm
Carried
Committee Correspondence Reports: TDRC / Construction Report: CIIF grant announcement May 14th @ 1:30 p.m. at QP, by Dave Mackenzie outstanding on pavilion; eaves troughs, down spouts, end caps, finish painting, metal flashing, grass seeded, finish topsoil, complete trails, screen and turkey curtains should have final inspection and approval to use by end of week Secretary/Treasurer Report: revenue $458,708; fundraising/marketing expenses to date - $8,823.53 Open House: park open house discussion, date June 22, 10:00 a.m. to 4:00 p.m. ribbon cutting ceremony scheduled at 1 p.m. several activities have been confirmed see charts attached for assignments and schedule brief discussion on name which may be used for the pavilion Other: TSN contest is now open, entries to be submitted by June 7 Next Meeting Date & Adjournment: Next meeting: Tuesday May 21st, 2013 7:30 p.m. Adjournment 9:37 p.m. Motion Linda Stock 2nd Brian Wilhelm Carried Minutes submitted by: Page | 1
Jane Bender
Minutes approved by:
www.tavipark.info 11 April 2013
Tavistock Queen’s Park “The Royal Reno” Task
Area
AM or PM
FINALIZE with Tavistock Tornadoes Soccer and schedule games &/or activities & arrange officials and field time and equipment
Soccer field
Both
COMPLETED - Contact Tavistock Minor Ball for scheduling games /activities & arrange officials and diamond time and equipment
Ball Diamond
Both
FOLLOW-UP with Ag Society to arrange space and times required
Probably one end of play area
CHECK with Paul Roth re: Fire Dept, fire &/or rescue truck
Age Range
all
Assigned to
Completion Date
Erin
May 21st
Tim
May 6th
Steve
May 21st
Monica
May 21st
Steve
May 30th
50%
% complete
100%
CONFIRMED Tractor Club will participate - follow-up with a flyer for them to circulate
Arena Parking Lot
CONFIRMED - Zumba instructor available at 12:00; confirm times and area with Sandy Haight, SH inquired about RMT also being included
Play area
A.M.
Erin
May 21st
50%
CONFIRMED David Querin re: Chair Yoga 1/2 time is sufficient but will do to 1 hour if required, time slot is 10:00 a.m.
Play area, one end
A.M.
Linda Stock
confirmed
100%
Crokinole; REQUIRE 4 crokinole boards and buttons (SCB, Ken W?, arena, Linda S) tables & chairs;
Play area, one end
10:00 till 12:00
All
CONFIRMED Musical entertainment; Dwight Steinman band, Followup re: sound system
Picnic Area
Monica
May 21st
50%
Children's Music Entertainer, craft/colouring table, face painting, kite making, bubble blowing, REQUIRE 6 tables and supplies
Picnic Area
Bonnie/Erin
May 21st
75%
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11 April 2013
Tavistock Queen’s Park “The Royal Reno” Floor Hockey; REQUIRE nets and tennis balls, bring your own stick Basketball; REQUIRE nets and balls
Play area
FOLLOW-UP with Dan Millar to see if we can borrow basketballs for afternoon
Play area
p.m.
All
Erin
May 21st
Committee Rep at each building to answer questions ?? Playground ideas and designated area / community input?? Send agenda to service clubs and organizations and ask them to distribute to their membership
May 22nd
Donor Wall Powerpoint and Donation Information Table
Donor Wall
Jane
Construction Pictures Powerpoint to include exp & rev breakdown
Donor Wall
Dave
Food: Opti-Mrs. will research easy & economical food ideas
Booth &/or Trailer
11 to 1
Agenda/Flyer/Advertisement Draft EZT newsletter ad
Monica Erin/Jane
May 20th
Rain Day Backup Plan; may need to re-arrange dependent on weather prediction; there will be no rain date set Ribbon Cutting - Mayor Don; send invites to all Councilors; bring your own scissors! Dave, Brett and Mayor Don; REQUIRE ribbon Invitations/Agenda should go out to: local clubs and organizations media: Gazette, Beacon, NH Indy, Sentinel nursing homes (Bonnie) OTF, Ernie Hardeman, Dave MacKenzie, Farm Credit, EZT Mayor, cows Historical Society since may affect their traffic
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Donor Wall Hallway
1 p.m.
Jane
Jane
Approx May 20th
11 April 2013
