Warner House Annual Meeting January 16, 2013 Strawbery Banke Museum Visitors Center Welcome Ronan Donohoe thanked attendees for their presence and called the meeting to order. He announced a large bequest made by John Butler and Gladys Smith. Their incredible unrestricted donation will allow the Warner House to proceed with the museum’s mission. Donohoe then asked for a motion to accept the minutes from the 2012 annual meeting. A motion was made by Lorn Buxton to accept the report as is and was seconded by Russel Cox. All were in favor. The Treasurer’s Report Warner House Treasurer Lorn Buxton presented the fiscal report for 2012. It is attached. Highlights include a low deficit of $706, made possible by unexpected gifts. Admissions remained the same. Museum member Bob Barth questioned whether the total cash assets were not much higher in years passed. Buxton explained that the funds have not recovered from the 2008 market crisis. Donohoe announced that members do not need to vote on accepting the report and thanked Buxton for his efforts. Governance Sandra Rux made the announcements for the 2013 slate as follows: Co-Chairs Vice-Chair Recording Secretary Treasurer Corresponding Sec.

Ronan Donohoe and Deborah Richards Peter Michaud Elizabeth Farish Lorn Buxton Jane Clark

Directors for the three year term: Lou Ferland Peter Michaud

Edward Robinson Louise Richardson

Mary Crane Sandra Rux

Phillip Kendrick Clint Springer

Committee Chairs Buildings and Grounds Curatorial Marketing Governance Finance

Kerry Vautrot Louise Richardson and Carolyn Roy Sandra Rux Peter Michaud Lorn Buxton

Rux also announced two amendments to the by-laws (attached.) Member Bob Barth questioned why there is no limit for serving as ex-officio in response to the amended section 4. Rux said she would look into a change for next year. Bill Owens moved to accept the by-law amendments, seconded by Allan Haesche. All were in favor. Clint Springer moved to accept the slate of officers

as presented, seconded by Louise Richardson. All in favor. New officers were noted. Lou Ferland is the ex-police chief for the City of Portsmouth and will serve on the Buildings and Grounds Committee. Ned Robinson is a lawyer from New Castle. Basil Richardson moved to accept these new members. Seconded by Russle Cox. All in favor. Donohoe thanked Rux for her work. House Manager’s Report House Manager Tara Ball was unable to attend. Donohoe spoke in her place, thanking the guides for their work over the season. Buildings and Grounds Report No report. Curatorial Report Louise Richardson announced a 1713 exhibition in the entry hall of the house. The table currently housing fire buckets will be moved to allow room for a display case featuring early objects. Archaeology will be included in the Colonial Revival kitchen. A partnership with the Mt. Kearsarge Museum in Warner has been formed and there will be events such as a basket identification workshop. A madrigal performance will be held to support the early eighteenth century theme. Marketing Report Sandra Rux presented the marketing committee report, giving credit to James Smith for his dedicated work on the newsletter. She also mentioned the special tours focusing on slaves and servants, archaeology and a tour designed for children. She recognized the positive effect of the banners depicting the memorial bridge that were hung on the house fence. It was announced that the tour script will be analyzed for its emphasis on the early Macphaedris period for the upcoming year and a lecture series will be planned. Co-chairs Report Deborah Richards presented out-going Buildings and Grounds Chair with an engraved trowel, thanking him for his 25 years of service. Springer, along with Joyce Volk and Larry Kent, were announced as Honorary Governors. Donohoe adjourned the business meeting and announced John Lyons, the speaker for the evening. John Lyons spoke on the life of Governor Benning Wentworth, from whom he descends. Respectfully submitted, Elizabeth Farish

Attachment 1 – Annual Budget Report

Warner House Association Annual Report Nov '11 - Oct '12 Income: Admissions Annual Appeal

3,989 6,890

Fund Raising Event

6,705

Total Gifts and Contributions

6,510

Grants

-

Investment Income

8,233

Total Membership Dues

8,100

Merchandise Sale / Misc Inc

809

Sale of Deaccessioned Items (Net)

50

Total Income

$

41,286

Expenses: Total Building Maintenance

14,709

Total Curatorial Expense

-

Finance and Development

1,847

Fund Raising Event

1,629

Total Marketing Expense

3,085

Misc (Including Donated G&S)

889

Office Expense

584

Payroll Expenses

19,199

Total Expenses

$

Net Income

41,942

$

(656)

$

(706)

Minus: Non-Operating

50

Net Operating Income

Financial Assets 31-Dec-12 Cash Investments

$ Oppenheimer MM Liq Fd Vanguard Prime MM

41,855 155,814 5,262

Vanguard Select Value

29,491

Vanguard Emerging Mkts

11,517

Dodge & Cox International Fd

11,296

IBM

38,310 251,690

Restricted

Greater Piscataqua Comm Fund (NHCF)

184,251

Oppenheimer MM Liq Fd

40,270

Vanguard Balanced Index Fd

68,880 293,401

Total

$

586,946

Attachment II – Amendments to the Warner House By-laws Section 3. Officers. At each annual meeting, the membership, by vote of the majority of those present and proxies in hand, shall elect officers as follows. Beginning in 2014, the Chair (or co-Chairs) will be elected for one 3 year term. The Treasurer and Recording Secretary will be elected for a 1 year term and the Vice-Chair and Corresponding Secretary will be elected for a 2 year term. In 2015, the Treasurer and Recording Secretary will be elected for a 2 year term. This results in staggering expiration of terms for the officers. Officers other than the Chair do not have term limits. The current co-Chairs may serve a maximum of 5 years (ending in January, 2014).

Section 4. Qualifications for Chair. The Chair may serve one 3 year term. Prior to being eligible to serve as Chair, a member must have served on the Board. Immediately upon stepping down, the member shal serve on the Board as an ex-officio member, and, in the capacity as past chair, shall serve as a nonvoting member of the Executive Committee for one year. After having served as Chair, a member may, upon election by a majority of the Board, serve as an officer on the Board other than Chair.