YAC Swimming Dear Coach, YAC Swimming invites you to participate in the Wine Country Invitational to be held June 22-24, 2012. The meet is sanctioned by Inland Empire Swimming, Sanction # 1159 • • • • •

Location – This year Wine Country will be held in Toppenish, just 20 minutes southeast of Yakima in beautiful, SUNNY eastern Washington. Full Day Friday- The meet will be 3 full days. Warm ups will begin at 8:15 each day of the meet with the events starting at 10:00. Fly-Over starts - will be used for all sessions. Entry Limit - All swimmers will be limited to 4 individual events and 1 relay each day. Entry Procedure - No hand written entries accepted. Teams without Hy-Tek® Team Manager software may download Hy-Tek® TM Lite for free from this link: http://www.hy-tekltd.com/downloads.html.

Timers From Each Team Needed Staffing the lane timers will require volunteers from all teams for the meet to operate uninterrupted. Please prepare your parents to volunteer. A timer registration will be posted at the starting end of the pool and they are encouraged to sign in early. The swimmers entered in the 400 freestyle, 400 IM, and 1500 freestyle events will need to provide their own timers (and counter for the 1500). Relays The 200 Freestyle and Medley relays are required to make their 50 and 150 exchanges in the water. The turn end is not deep enough to permit starts from the deck. RV’s, Camping, and Parking No arrivals before 5:00 PM Thursday, June 21th. The grass is not for parking cars or campers, tents only. RV parking is limited to the empty lot near the Parks & Recreation building and to the streets behind the pool facility (Lincoln & A Street). If you have any questions, please call. I look forward to seeing you at the meet.

Amy Thorpe Hinze, Head Coach, YAC Swimming 2501 Racquet Ln. Yakima, WA 98902 509/453-6521 ext. #212 Email – [email protected]

YAC Swimming Wine Country Invitational Swim Meet June 22-24, 2012 Toppenish, Washington IES-USAS Sanction number: #IE-1159 In granting this sanction it is understood and agreed that USA Swimming, Inland Empire Swimming and YAC Swimming shall be free and held harmless from any liabilities or claims from damages arising by reason of injuries to anyone during the conduct of the event. Use of audio or visual recording devices, including a cell phone camera, is not allowed in changing areas, restrooms, or locker rooms. This meet is held under sanction of USA Swimming, Inc., and Inland Empire Swimming, Inc.

Host:

YAC Swimming and the City of Toppenish

Key Officials: Meet Director – Jeff VanTroba (509-453-6521 x212) Referee – Barry Bernfeld Starter – Mike Cunningham Stroke & Turn –Jill Cunningham, Jeff VanTroba Visiting officials are welcome and encouraged to help. Please bring current certification and USA Swimming registration cards; these will be verified by the meet referee before deck assignments are made. Location:

Toppenish City Pool - 28 Asotin Avenue, Toppenish, WA 98948, (509) 865-5150.

Description:

Outdoor 50 meter course. Eight lanes, each 7 feet wide, Competitor brand anti turbulence lane lines. Starting blocks conform to USA Swimming regulations and starting area depth exceeds 6 feet except for 200 relay exchanges, which will make the 50 and 150 exchange from the within the pool, where the depth fails to meet USA Swimming starting depth standard for starts from the deck. The competition course has not been certified in accordance with 104.2.2C(4). Backstroke flags at 5 meters from each wall, recall ropes at 15 meters from each wall and mid-course rope at 25 meters from each wall. Deck is wheel chair accessible.

Timing:

Colorado Timing System 6 timing system interfaced with Hy-Tek Meet Manager software.

Type:

Friday, Saturday and Sunday, timed final age group invitational. Age groups are 10-Under, 1112, 13-14, 15-Over, and Open.

Eligibility:

All entrants must be 2012 athlete members of USA Swimming. Age of each swimmer the first day of the meet determines their age for the entire meet. The registration number for each entrant must be included on each team’s master entry form or in the entry data on their entry file. Athletes with a disability are welcome and are asked to provide advance notice of necessary accommodations.

SWIMS:

The USA Swimming SWIMS database requires that all swimmer data be correct before any meet data (times) be loaded into the USA Swimming database. If you know of any swimmer data that is incorrectly entered in the meet database please notify the meet referee as soon as possible. The appropriate changes will be made. The data will be sent to USA Swimming within three days of the conclusion of the meet. Thank you for your cooperation.

Rules:

Current 2012 USA Swimming Rules and Regulations govern the meet. The rules and procedures of Inland Empire Swimming, Inc., are also in effect. The meet referee holds the final authority for the conduct of the competition. Swimmers participating in the meet without the presence of a USA Swimming registered coach member must report to the meet referee prior to warm up each day. Coaches must be USA Swimming 2012 registered coach members. Proof of coach certification may be required by the meet referee. The whistle starting protocol and no recall rule will be in effect. The IES scratch rules are in effect for the 400 IM, 400 Free and 1500 Free events. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from the water. When

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unaccompanied by a member coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement. Deck Area:

Only swimmers, coaches, officials, and meet workers are permitted in the deck area. Spectators are not allowed in the deck area without proof of current USA Swimming membership. The deck area is considered to be a three-foot area from the edge of the pool and the area behind the starting platforms up to the timer chairs.

Schedule: June 22-24

1500 Free:

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Coaches’ meeting 9:40 AM. 12-Under warm up 8:15 to 8:45. 13-Over warm up 8:45 to 8:35. Sprint lanes designated at the meet referee’s discretion. Meet marshals will be on duty during all warm-up periods. 15 minute break will follow event 40, 70, and 98. Positive check-in deadlines will be at 11:00 AM the day of the event. 15 minute open warm-up will follow event #34, 64, and 92.

The 1500 Free will be seeded fastest to slowest. The meet referee reserves the right to combine genders to expedite the meet. Swimmers must provide their own counter and 2 timers. st

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Individuals score points 1 through 8 place. Relay events score points 1 - 8 place. Teams may enter as many relays as possible, but only one relay per team per relay event is eligible to score and for awards.

Scoring:

Awards:

All Events & Relays – Ribbons 1st through 8th place st rd Team Trophies for 1 through 3 place overall Individual high point awards for each age group & gender

Entry Deadline:

Entries must be received by Wednesday, June 13, 2012. No phone entries will be allowed. IES teams are guaranteed acceptance up to the entrant limit if entries are received by June 1, 2012.

Address: YAC Swimming c/o Amy Hinze 2501 Racquet Ln Yakima, WA 98902 Please waive signature for delivery

Email entries to: [email protected] Please email the following attachments: 1. Commlink entry file from TM 2. Print to file (PDF or Word) of team individual entries 3. Print to file (PDF or Word) of team relay entries 4. Print to file (PDF or Word) of meet fees due Your emailed TM file will be used for your entry. The actual order of receipt for entries will be determined by the order of receipt of your entry fees not your TM file.

Entry Fees:

$3.00/individual event; $10/swimmer surcharge; $12/relay. Make checks payable to: YAC Swimming.

Entries:


Swimmers may enter a maximum of 4 individual events each day and 1 relay Entries limited to the first 500 swimmers received. Order of receipt of entries and one check for all fees, whichever is later, determines order of receipt and acceptance. All completed entries and fees received the day the entrant limit is reached will be accepted.

Positive check-in required for 400 freestyle, 400 IM, and 1500 freestyle Entry Procedure:

Parking:

Submit entries by best long course times only. Include attached Wine Country Invitational Meet Entries Summary Report with one check. E-mail TM file for individual events and relays. Please also email a Meet Entries Report with Details for individual and relay events sorted by swimmer and exported as a Word document. Please check the Meet Entries Report for accuracy before you send your entries. Parking is limited at pool site; however there is plenty of street parking nearby.

Concessions: A full concessionaire will be at the meet. Vendors:

NW Swim Shop and Fine Designs t-shirts will be in attendance.

Questions:

Amy Hinze email: [email protected], 509-453-6521 x212

Other Notes: • Alcohol, tobacco and glass containers are prohibited in the park and pool area. • Participating teams must provide volunteer timers. • Please keep your team area clean and free of trash. • Please advise your families that the meet is not structured to be completed within the four-hour rules of USA Swimming. Directions: turn left onto

From I-82 Eastbound - Exit 50 Toppenish/Buena onto WA-22. Go approximately 3 miles and Asotin Ave. Pool is located on the left next to the Parks & Recreation building. From I-82 Westbound - Exit 52 Toppenish. Turn left on Toppenish Zillah Rd. (.2miles) road changes to Meyers Rd (1.8miles) then turn Right on E Toppenish Ave. Turn right on Asotin Ave. Pool is located on the right next to the Parks & Recreation building. st From Hwy. 97 Northbound – continue on S Elm St WA-22. Turn Right on W 1 Ave. Turn Left on S Toppenish Ave. Turn Left on Asotin Ave. Pool is located on the right next to the Parks & Recreation building.

Tenting & RV: Tent and RV camping areas are available within designated areas of the park. There are no th reservations, and spaces are limited. No arrivals before Thursday, June 21 5:00 PM. RVs may NOT park on the grass. Alcohol, tobacco and glass are prohibited in park/pool area. Local Hotels: Best Western Toppenish Inn (Toppenish) – 509-865-7444 Toppenish Inn Motel (Toppenish) - 509/865-7444 or 800/222-3161 Ox Bow of Toppenish (Toppenish) - 509/865-5800 Comfort Inn of Zillah (Zillah) - 509/829-3399 Best Western Ahtanum Inn (Union Gap) - 509/248-9700 or 800/528-1234 Super 8 of Yakima (Union Gap) l - 509/248-8880 Quality Inn (Union Gap) - 509/248-6924 Best Western Oxford Inn (Yakima) - 509/457-4444 or 800/528-1234 Best Western Oxford Suites (Yakima) - 509/457-9000 or 800/528-1234 Best Western Peppertree Inn (Yakima) - 509/453-8898 or 800/528-1234 Best Western Prosser Inn (Prosser) - 509/786-7977 or 800/528-1234 Comfort Suites of Yakima (Yakima) - 509/249-1900 Doubletree Hotel/Yakima Valley (Yakima) - 509/248-7850 Fairfield Inn (Yakima) - 509/452-3100 or 800/576-0003 Holiday Inn Express (Yakima) - 509/249-1000) Westin Inn at Yakima Center (Yakima) - 509/248-5900 Country Inn & Suites (Sunnyside) – 509-837-7878 The Barn Motor Inn (Prosser) - 509/786-2121 RV Parks:

Yakama Nation RV Park (Toppenish) - 509/865-2000 or 800/874-3087 The Barn RV Park (Prosser) - 509/786-2121 Smitty’s RV Overniter (Grandview) - 509/882-585

YAC Swimming Wine Country Invitational Swim Meet

Friday, June 22, 2012 Warm Up: 12-Under 8:15 to 8:45. 13-Over 8:45 to 9:30 Session 2: 15 min warm-up: after the conclusion of event 40 Check in Deadline: 400 Free – 11 AM (provide your own lane timers) Session 1

Friday Events

Girls Event # 1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37

Event Name 10 & Under 200 IM 11-12 200 IM 13-14 200 IM 15 & Over 200 IM 12 & Under 200 Medley Relay 13 & Over 200 Medley Relay 11-12 50 Freestyle 13-14 50 Freestyle 15 & Over 50 Freestyle 10 & Under 100 Butterfly 11-12 100 Butterfly Open 200 Butterfly 10 & Under 100 Breaststroke 11-12 100 Breaststroke 13-14 100m Breaststroke 15-Over 100m Breaststroke 10 & Under 200 Freestyle Session 2: 15 Minute Break 12 & Under 400 Freestyle 13 & Over 400 Freestyle

Boys Event # 2 4 6 8 10 12 14 16 18 20 22 24 26 28 30 32 34 36 38

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Saturday, June 23, 2012

Saturday Events

Warm Up: 12-Under 8:15 to 8:45. 13-Over 8:45 to 9:30 Session 4: 15 min warm-up: after the conclusion of event 70 Check in Deadline: 400 IM – 11 AM (provide your own lane timers) Session 3 Girls Event # Event Name Boys Event # 39 10 & Under 50 Freestyle 40 41 11-12 200 Freestyle 42 43 13-14 200 freestyle 44 45 15 & Over 200 freestyle 46 47 12 & Under 200 Freestyle Relay 48 49 13 & Over 200 Freestyle Relay 50 51 10 & Under 50 Breaststroke 52 53 11-12 50 Breaststroke 54 55 Open 200 Breaststroke 56 57 10 & Under 100 Backstroke 58 59 11-12 100 Backstroke 60 61 13-14 100 Backstroke 62 63 15 & Over 100 Backstroke 64 Session 4 : 15 Minute Break 65 Open 400 IM 66

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Sunday June 24, 2012 Warm Up: 12-Under 8:15 to 8:45. 13-Over 8:45 to 9:30 Session 6: 15 min warm-up: after the conclusion of event 98 Check in Deadline: 1500 free – 11 AM (provide your own lane timers and counter)

Sunday Events

Sunday Events

Warm Up: 12-Under 8:15 Session 5 8:45. 13-Over 8:45 to 9:30 Girls Event # Event Name Boys Event # 67 10 & Under 50 Backstroke 68 69 11-12 50 Backstroke 70 71 Open 200 Backstroke 72 73 12 & Under 400 Freestyle Relay 74 75 13 & Over 400 Freestyle Relay 76 77 10 & Under 50 Butterfly 78 79 11-12 50 Butterfly 80 81 13-14 100 Butterfly 82 83 15 & Over 100 Butterfly 84 85 10 &Under 100 Freestyle 86 87 11-12 100 Freestyle 88 89 13-14 100 Freestyle 90 91 15 & Over 100 Freestyle 92 Session 6: 15 Minute Break 93 Open 1500 Freestyle 94

YAC Swimming Wine Country Invitational Swim Meet Toppenish, Washington June 22-24, 2012 Meet Entries Summary Report Please complete and submit this form with your payment. Please print legibly. Team:

Coach:

Address: Phone: Email: Entries Prepared by: Phone: Email: Entry Fee Tabulation Surcharge # Swimmers______x $10.00 =

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Individual Events # _________x $3.00

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Relays # _________________x $12.00 =

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Make one check payable in US funds to: YAC Swimming Mail entry materials and check to: YAC Swimming c/o: Amy Hinze 2501 Racquet Ln. Yakima, WA 98902 509/453-6521 x212 Please waive signature for delivery Email entries: [email protected] Please read the following: ™

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1. Your emailed Team Manager CommLink files will be used for your entry. Reports requiring your confirmation will be emailed to you for review and comments. After the entry deadline no changes will be made. 2. The actual order of receipt for entries will be determined by the order of receipt of your entry fees.