U-PASS Advisory Board Regular Meeting November 8th, 2016 Present Hakikat Bains, ASUW Dir. Of Campus Partnerships Alissa Mustre, ASUW Representative Adam Khan, ASUW Representative Naveen Sahi, ASUW Representative appointee Anna Wittow, GPSS Representative Cooper Smith, GPSS Representative Sarah Loeffler, GPSS Vice President of Internal Affairs Lucas Simons, Advisory Board Staff Zachary Howard, Transportation Advisor Rene Singleton, Student Life Advisor I.

Public Comment Period

(No comments) II.

Agenda approval

(Moved election to end of meeting so more people can vote) (Approved)

III.

Approval of Previous Meeting’s Minutes

(Approved) IV.

UW Tacoma Student Visit

Zack: UWT visited a few weeks ago with TS staff to discuss issues facing their program. All they have there is user fees. Gaps are filled with their parking budget. Adam: Is that their TDM fee? Zack: No. They just have a parking budget, not a specific fee. Their transit options are far fewer than we have here in Seattle. They are trying to figure out a way to make their program more resilient. This is particularly the case for students. 2 years ago we talked with students and they were interested in how the switch was made to universal. This past month it came up again what was proposed was that some student leaders come to one of our meetings so they can learn more about how universal U-pass works here. I see heads nodding, so I assume that means you are open to that. Then we’ll need to figure out logistics. We can come back to that when we adjourn since we are half way through the quarter. Any questions? Sarah: Do they want to come once or make it a regular thing? Zack: As far as I know it’s one time. The program here is more mature so they want to learn more about it and maybe establish an ongoing relationship with the group.

Sarah: Maybe we should consider appointing a UWT or UWB rep? Adam: If they universalize that would be a good idea. Zack: They are opt-in right now. They are not universal. The U-PASS advisory board was established on the Seattle campus because students wanted oversight when it was made universal. There they don’t have an advisory board themselves. The U-PASS there is financially separate from the Seattle campus U-PASS. They pay a lot less, $45 a quarter because their options are much less. We administer the cost aspects of U-PASS for them at Transportation Services. We separate costs out for different campuses. Cooper: Who are the students who are interested in our U-PASS program? Zack: I can get you more info on that. I think they’re student government or maybe non-student government students who are interested in moving in the direction that you have here. Cooper: Do they have undergrad and grad programs there? Zack: I would be surprised if they don’t have grad programs. I think they have 4000-5000 students at Tacoma, so the grad programs are probably much smaller than Seattle’s. Adam: Our meetings are open to the public so they can come any time. Zack: I wanted them to come more formally so we could give them an overview of the program and an opportunity for them to ask questions. In terms of dates we can come back to it next meeting. Daniele also wanted to hear more about the Nightride program and propose some changes. The Nightride manager gave me his schedule and we can determine where those things will fall for the remainder of the quarter. Should we talk about scheduling now? Adam: I don’t mind talking about it now (general agreement) Discussion of schedule for rest of quarter (not listed on agenda) Zack: The 22nd did not work for the shuttles manager but it would be enough notice for UWT students I suspect. Any time after that would probably work for them as long as it’s not finals week. For our shuttles manager, he is available next week. I don’t know how much of a discussion there will be. We can make it a center piece of a meeting if we want to hold one next week. The other big thing this group has not covered is prioritization of a work plan. Those are all the things we need to do. Cooper: Are we planning on meeting Tuesdays going forward? Zack: Yes, that’s a time that works for most students, and me and other staff. Adam: The budget presentation is on the 29th right? Zack: yes. Adam: It would probably be easier to do the work plan before we have to worry about the budget things. Sarah: Tuesdays don’t usually work for me.

Zack: Another meeting time is not off the table. If we want to propose that we need to work on that outside the meeting. Cooper: It sounds like the biggest priority should be the work plan. I’m not sure how the shuttle piece fits into that. I think we should hear from Danielle since she proposed it. Zack: If we look at the four topics we’ve discussed we have the Workplan, Tacoma visit, financial presentation, and Nightride. Maybe we need more clarification from Danielle on if the Nightride item is a priority. Adam: You said you wanted the Tacoma meeting to be the centerpiece of a meeting? Zack: I think they’ll ask a lot of questions and we should give them as much time as we can since they are making the trip up. Cooper: So next week we can do the work plan, then the UWT visit the 22nd, the budget presentation the 29th and the Nightride presentation after that. Naveen: I’d be interested in hearing about Nightride Cooper: Would it work for everyone to meet four weeks in a row. (group decides that would work for most people) Zack: Sounds like we have a plan for the rest of the month. We can talk to the other reps to get their availability. It would be good to have as many people here as possible for the Tacoma meeting. Cooper: Is there anything we should prepare for these meetings? Zack: The work plan we discussed a little last meeting. It was a little chaotic last year. Your best resource for preparing for it would be your binder which includes projects that were put on the agenda last year and some that were not finished. Thinking about what your priorities are for the year would be good preparation. Cooper: It would be good to have a list of what we discussed so we can have that written out. OUTCOMES OF SCHEDULING DISCUSSION: Finalizing Workplan next week’s meeting on November 15th, visit from UW Tacoma Students on the 22nd, budget update on the 29th, Nightride presentation sometime in December. V.

Update on Senate Presentations

Adam: I’ll update on the ASUW senate presentation. I contacted Nick, he said December 6th is earliest. The bottom line is they can’t put us in earlier. He has reserved that slot for us. The presentation will be the same as last year. I just worried about attendance since it will be close to finals but he said people would be there. I just wanted to make sure everyone is ok with that time. Naveen: Who’s doing the presentation? Adam: It’s up to us.

Zack: Whoever does the presentation among the ASUW reps we’ll provide a presentation to them. The goal is to provide an overview of what the U-pass is and what the AB does so that in the event of rate change you are not just showing up without any background asking for that. I and other TS staff will be there to answer technical questions. Rene: Is GPSS doing the same thing? Zack: Last time we met, Tori got a time reserved in January. Since then I explained the situation to Eloise (GPSS president) that this was an idea previous boards had. Her response was she felt GPSS has a decent understanding and they did not need a presentation. I mentioned that if there was a rate change recommendation it would come up that night. That as an introduction to the Senate can be daunting. However, I didn’t feel it was my place to push it further with her. Sarah: We have scheduled out our guests but the conversation I had her was that maybe it wasn’t necessary because of the changes. If we do want to get U-pass in before then. It might just have to be shorter. Rene: The strongest opposition usually comes from GPSS. I think doing a 10 minute presentation with some handouts would be a way to make sure the senators get a heads up. As long as everyone gets some information earlier so if a fee increase does come up they can’t say you didn’t tell us anything. Zack: We can help with handout. Sarah: If this is how we want to go forward, we can do that. Or we can bring myself or someone else to present. (Cooper indicates he can) Sarah: We can probably get you in November 16th or December 2nd. Zack: I could probably make the 16th work. Let me get back to you about next week. Cooper: Are you thinking a presentation or handout or both? Sarah: Normally we have 20 minutes but if we do the quick presentation we can have a 5 minutes for a presentation. Zack: We have a slideshow but that would probably make it go overtime. Sarah: OK, we can make it happen. OUTCOMES OF SENATE PRESENTATION DISCUSSION: ASUW reps will meet to decide who will do the presentation. GPSS will put them on the agenda for the Senate meeting on November 16th. Lucas and Zack will put together an informational flyer to handout at that presentation. VI.

Election of chairs

Vote by acclimation to elect Adam as chair Vote by acclimation to elect Anna as vice-chair VII.

Update on Name/Location Change of Fee on Tuition Statement

Adam: one item left, I tried to speak to Abe Mclenny but I haven’t had much time to hear back from but I might have an update at next meeting. Lucas: The Advisory Board attempted to change the name of the fee in 2012 to something with transportation in it but they found out that is illegal under Washington state law to call it a transportation fee if it is not mandatory for both staff and students. You also discussed moving the fee to the tuition breakdown at the bottom of the tuition statement. I spoke with some people in fiscal services who told me it is not there because all the fees listed under tuition are prorated while U-PASS is not. Cooper: Wanted to give it legitimacy not necessary change the name. I’d be more interested in seeing about moving it to tuition section. Rene: To give more context, at the time the U-PASS was new and there were a lot of people in complaining about it. They were discussing it because there was so much angst at the time. Since that was 2012 maybe those concepts are not as much of a problem. I imagine there are still some complaints but not like there was then. Cooper: Who is the person or group who decides how the tuition statement is laid out? Why does the prorated fees need to be grouped? Zack: We can follow up with fiscal services and see if a rep can come to a meeting. Rene: I think an upgrade to the fiscal services system is in the works and that might solve that problem. You can ask about that if they have a rep come. Adam: What is the timeline on that? Zack: Since this comes up regularly, I think it is worth getting into the record what is possible. OUTCOMES OF FEE NAME/LOCATION DISCUSSION: Zack and Lucas will work more with Fiscal Services to get more information on location of fee on statement and ask about an FS rep coming to an advisory board meeting.

Adam: That concludes the items on the agenda. ASUW people we’ll talk about the presentation. (Adjourned at 3:47)