U-PASS Advisory Board Meeting December 5, 2017 1:30-2:30 HUB 332 Attendees Bucoda Warren Steven Tuttle Anna Johnson Jacob Turpin Brian O’Rourke Tori Hernandez Zach Howard Jacob Brett Evan Ulman Absent Jonathan Dang Anne Eskridge Rene Singleton Reed Keeney I. II. III.

Five Minute Public Comment Period a. No public comment Approval of the Agenda and Previous Meeting Minutes a. The agenda and previous meeting minutes are approved. Work Plan Scheduling, Timeline, and Implementation a. BRETT: If everyone would be so kind, please take a look at the detailed work plan program over the holidays to see if there are and additions or subtractions you would like to make. I have made some changes based on last week’s discussion. b. CONT: The schedule is designed to show the advisory board what some of the lead times are on these projects. If there are any questions on these items, this would be the time to go over them. Goes over the work plan schedule handout. Please note that the work plan is very ambitious but that there are only twelve meetings left in the year. We can adjust the schedule as the work continues. c. HOWARD: To reiterate, this work plan schedule is to help the Board understand what the priorities are and how we will transition these efforts to the next Board. Whatever doesn’t get finished this year will be left to the next Advisory Board. d. JOHNSON: In the Memorandum of Understanding, is it prescriptive to a one year term? e. HOWARD: There have been members who have stayed on for multiple years. That would depend on student interest and the appointing processes. f. BRETT: If there are any other questions or changes to the first point of the work plan, we can move on.

g. CONT: Seeing none, the second point is providing ORCA Lift resources on campus. Goes over the steps needed to coordinate with King County Metro. h. CONT: Moves on to topic three, increasing U-PASS value via bike share integration. Transportation Services will meet with Spin and Limebike and coordinate a meeting time with the Advisory Board. i. CONT: Moves on to topic four, planning for 2021 Northgate Link Light Rail expansion. We have begun ridership analysis already. Sound Transit won’t begin the public comment period until 18 months before opening but we can begin to speak with them next quarter. j. Moves on the topic five, meet with the UW Bothell and UW Tacoma to discuss the Universal U-PASS model expansion. The Advisory Board should begin to come up with points that can be passed on to their student governments and staffs. k. Moves on the point six, NightRide evaluation. The Advisory Board should determine metrics for the evaluation. Transportation Services can help with the implementation of the assessment. After that, we can begin to develop proposals for changes. l. TUTTLE: What are the current NightRide evaluations like? Do they take ridership counts? m. HOWARD: Yes, they do count ridership. Briefly describes the process for counting ridership. n. JOHNSON: We should consider looking into seeing if the NightRide shuttles are shared with other shuttles, so we can avoid conflicts in scheduling if we were to extend service hours. o. HOWARD: I don’t believe there have ever been scheduling conflicts, but we can look into it. p. HERNANDEZ: There are a lot of points on our work plan, and so I would like a discussion with everyone to see if they feel that the work they have signed up for is manageable. q. TURPIN: Offers to work on NightRide or Northgate Expansion. r. HERNANDEZ: I wanted to add a point to the work plan schedule for the week of April 9th to plan for drafting questions for the expansion of the universal U-PASS model to other campuses. s. WARREN: Can we move up the time we contact the other campuses’ transportation managers so we have more time to coordinate with their student governments? t. HOWARD: Of course. We can move on that piece promptly. u. WARREN: Suggests moving the invitation to UW Tacoma and Bothell up to winter quarter. v. BRETT: Yes, and the priority on the work plan is denoted by the order they appear on the list. The order can change and we can send out updates before everyone goes home. w. O’BRIAN: Moves to add a point to safety concerns under point three, bike share integration. x. HOWARD: We will have an active transportation coordinator hired next quarter, and hopefully she can come and talk to this group to add to our conversation about bike share and active transport.

IV.

y. BRETT: To add to that, Transportation Services is currently working with the bike share companies to provide helmets. We look forward to presenting those program specs next year. z. TURPIN: To clarify, there are already discounts for UW students on bike share apps? aa. HOWARD: Yes, those are ongoing on Limebike and Spin. bb. BRETT: Asks for any other questions. cc. HOWARD: Before we move on, I’d just like to say that we have developed work plans in the past, and this is the first time I have seen students take the lead on it in this way. Thanks everyone for your initiative. Independent Work Assignments a. ULMAN: I’ve penciled out some time to discuss work division for the work plan. If anyone would like to make changes to their work assignments, please do so now. b. WARREN: I would be happy to collaborate with anyone who needs help on their lead project. c. HERNANDEZ: I had a question about what marketing resources Transportation Services has. One idea I had was putting together a video about U-PASS and bike share safety. d. HOWARD: We can provide information that might be useful in your marketing materials. We do have a communications team and they can provide some assistance. However, the message is always strongest if it comes from students. e. HERNANDEZ: Proposes to meet with the Transportation Services communications team. f. BRETT: We can add a meeting with them to our schedule. g. ULMAN: I can present on previous communications campaigns that the Advisory Board has conducted. h. HERNANDEZ: Affirms. i. HOWARD: Reminds everyone that the Advisory Board is compliant with the Open Public Meetings Act. In any conversations Advisory Board members may have with outside groups during independent work should be brought up during meetings so we can hold ourselves accountable to the students. j. JOHNSON: What should our meetings look like from here on out? Especially when most of the busy work will be happening outside of scheduled meeting times. k. HOWARD: That would be up to the board. l. WARREN: Asks ULMAN to add time for individual work plan reports in future meetings. m. TUTTLE: Is there a list of common U-PASS concerns we should address in the marketing campaign? n. HERNANDEZ: The marketing campaign that I envision would focus on bolstering student support for the U-PASS program. o. JOHNSON: We can also look at what First Year Programs does so that we don’t provide redundant information. p. HERNANDEZ: First Year Programs doesn’t apply to graduate students. We should make sure that grad students see information about U-PASS, too.

V.

q. BRETT: From the tap-off campaign, it was evident that many students are unaware the U-PASS pays for each individual trip. r. HOWARD: As a part of our programmatic work, we do outreach for the U-PASS program. We did not have a fall campaign this year due to staff transitions, but we will do one next year. We can work to be in concert with the Advisory Board’s communications strategy. s. TUTTLE: Are there additional programs where students would receive information about U-PASS? t. HOWARD: There are so many academic departments and programs it can be a challenge to ensure that everyone is receiving the same information. We do work with First Year Programs and send our quarterly newsletters. We are open to other ideas. u. AN: How does it work for transfer student orientation? v. O’BRIAN: Comments that because transfer students have already gone through orientation at their previous school, they tend to be unreceptive to going through orientation again. w. JOHNSON: States that the Advisory Board should partner with the commuter commons. x. HOWARD: We have partnered with them in the past and they are great advocates for U-PASS. y. WARREN: Are there any other points we need to clarify on the work plan? z. CONT: Seeing none, moves to next agenda item. Scheduling Meetings for Winter Quarter a. ULMAN: Reminds everyone to fill out the when2meet for next quarter. b. WARREN: Moves to adjourn.

Adjourned 2:19 PM

Meeting Minutes Prepared by EVAN ULMAN U-PASS Liaison