McKenzie School District School Board Meeting October 21, 2015 5:00 P.M. CALL TO ORDER Present: Patrick Starnes, Melissa Norlund, Kent Roberts, Alyssa Brownlee, Darla Rinehart, Kathy Keable , late James Rudisill

5:02 P.M. Executive Session ORS 192.660 (1) Evaluating the superintendent 5:37 P.M. Adjourn Executive Session 5:38 P.M. Return to Open Session PLEDGE OF ALLEGIANCE COMMUNITY COMMENTS None CONSENT AGENDA Add Action Item 3. McKenzie Trekkers High School Hiking Club Move Action Item 3 to before Reports & Discussion 1. School Board Minutes September 16, 2015 2. Approval of Financial Report/Statements 3. Acceptance of Donations: None 4. Personnel Matt Raleigh Student Council Extra Duty Contract Hire Brent Caulley Gear Up Coordinator Hire Brian Gerondale Youth Transition Program Coordinator Hire Melissa Norlund Volunteer Tea Time Production (Mothers’ Tea) Coordinator 5. Enrollment 6. Policies Second Reading GBK/JFGG/KGC Prohibited use, Possession, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems , JFCG/KGC/GBK in section J and KGC/GBK/JFGC in section KL JEDA – Truancy JFC- Student Conduct JFCG/JFCH/JFCI – Use of Tobacco Products, Alcohol, Drugs or Inhalant Delivery Systems JFCG-AR – Discipline for Use, Possession, Distribution or Sale of Tobacco Products or Inhalant Delivery Systems JG-Student Discipline JGD - Suspension JGE- Expulsion KGB-Public Conduct on District Property Kent moved to approve the consent agenda as amended, seconded by Patrick. Approved by Patrick, Kent, Alyssa, Kathy, James and Darla. Melissa abstained because she is on the consent agenda.

ACTION ITEM McKenzie Trekkers Hiking Club High School students Angel Botello and James Rimmer explained the hiking club to the school board. A copy of the constitution was provided to the board members. Lane or Matt would be acting staff advisor. Cliff Richardson, Volunteer Advisor, supplied the board chair with a written plan for club activities. The intent is for half day hikes on non-school days in our surrounding area. Volunteer staff members are welcome to attend the hikes; Cliff has a type 20 mini bus drivers license and is certified in CPR/First Aide. Hikes would have field trip permission slips and school provided transportation. Alyssa Brownlee offered transportation if school vehicles were not available. Patrick moved to approve the McKenzie Trekkers Hiking Club, seconded by Darla and unanimously approved. REPORTS & DISCUSSION 1-Principal Lane provided an update to the board via e mail:  Attendance: Elementary - 96% of elementary students are at or above 90% attendance for the month. The Middle and High School currently sits at 85% of students attending 90% or more days.  I’m working to improve on our communication to students, families and community stakeholders. I’m trying to update our Facebook pages each day. I’ve been writing a blog entry each week (http://principaltompkins.blogspot.com/) which highlights what happened the previous week and what events are coming up in the current week and in the future.  We Are McKenzie Night 9/22 Approximately 150 parents, students and community members were present or represented.  Teacher and Administrator evaluation system changes are coming. Kathy Keable and Corey Culp will be working with me as we reevaluate the federal governments desire to have Student Learning and Growth goals tied to Smarter Balanced scoring as measured by Student Growth Percentiles.  Safety Week 10/12 - 10/15 Staff and students participated in Directed Evacuation, Fire, Earthquake/Higher Elevation, and Lockdown/Dangerous Person drills. The drills went smoothly. There are new elements in the Lockdown/Dangerous Person drill due to the implementation of our A.L.I.C.E. protocols.  Oregon RTI Tier 2 & 3 Training 10/13 & 10/14 Lacey Joy, Mike Abrams, Mary Lipp and myself as the District Implementation team attended training in Salem to support us in further implementing RTI in our elementary classrooms.  PSAT on 10/14 & 10/15 - Students in grades 11-8 took the PSAT.  GEAR-UP Family Kickoff Meeting on 10/15 7th and 8th grade students and their families attended the GEAR-UP Kickoff Event hosted by Brent Caulley and Lacey Joy. This served as an orientation to the GEAR-UP program as well as to the student iPad pilot. Students in 8th grade received their iPads on Monday. The 7th grade students will receive theirs as soon as they arrive from Apple and get set up.  The Lane County Sheriff’s Department will be meeting tomorrow with students and staff regarding the Every 15 Minutes program. You are invited to attend tomorrow’s session with HS Staff. We’ll be meeting in the HS Staff room at 12:30pm.



Staff Collaboration Half Day 10-22-15 These half days have allowed teachers to analyze achievement data to make decisions about instruction. Staff will look at the students who are currently receiving supports in reading to see if they are progressing and if the intervention they are placed in is working. Mike Abrams has facilitated these meetings.

2. Financial Wendy reviewed the financial report. $112,000 Revenue $3000 Tax Revenue In November and December we will receive the majority of our property tax money. Expenditures $260,000 The beginning fund balance is very important to have to carry payroll and expenditures through November when we begin to receive our tax money. Jim mentioned October enrollment is down 30 students from June enrollment. Wendy said the district is getting paid for enrollment of 215, we currently have enrollment of 185. Next year we will get paid at enrollment of 185; we would receive $230,000 less than we will receive this year. The district is currently on a supply spending freeze. The board discussed ways to increase enrollment: foster families, foreign exchange students, Chamber of Commerce website link to our school website, marketing our school. 3-Superintendent       

Jim reported on the following: Priority to increase enrollment OSBA region meeting: Nancy Golden/Patrick Starnes-Student Assessment OSBA Convention in November- Smart Balance, Attendance Graduation Success Summit- discussed low graduation rates and reasons Legislature- property tax increase, sales tax, junk food tax Update on track meeting. Concerns – no mandatory parking fees, fundraising opportunities for the school, community service for students, track meet fees Will Rutherford received the honor of “ASPIRE MENTOR Volunteer of the Year for the State of Oregon”

ACTION ITEMS Internal Audit Procedures Wendy reviewed the suggested wording for the use of the square for student body fees and concession stands. Kent moved to approve the internal audit procedures for the student body funds using the “Square” for payment of study body fees and athletic concession, seconded by Darla and unanimously approved. Budget Calendar – 2016-2017 Darla moved to approve the 2016-2017 Budget Calendar, seconded by Alyssa and unanimously approved. SCHOOL BOARD COMMENTS Patrick asked about having seeing the webinar from Oregon Community Foundation concerning scholarships.

Wendy will contact Sarah at OCF and ask her to come to a meeting with the McKenzie Scholarship Committee in November to explain scholarships and endowments. Sarah from OCF will come to the December board meeting to answer questions the board may have on the scholarship decision. This would involve board approval of the transfer of funds from the Pat Steele Scholarship C.D. at Umpqua bank to Oregon Community Foundation. Kathy Keable is promoting the sale of McKenzie Education Foundation Calendars for $10.00. The calendar features wonderful black and white pictures from Lane Country Archives of the McKenzie River area. Melissa Norlund reported on the alumni Volleyball game, it was so much fun and such a success they hope to make it an annual event. COMMUNITY COMMENTS None FUTURE AGENDA November 18, 2015 Regular School Board Meeting 5:30 P.M. ADJOURNMENT 7:05 P.M. Kathy moved to adjourn, seconded by Darla and unanimously approved.