School Closing Information School Closing Procedures The South Portland School Department system uses a variety of sources of information to determine whether to close schools, or dismiss school early. These sources include actual physical inspection of the roads and school conditions by transportation officials and other staff at spots throughout the district, and an analysis of independent reports from the South Portland Public Works Department and the National Weather Service. Consistent procedures are maintained in order to respond quickly to emergency weather conditions and protect the safety and well-being of students. All public schools within the South Portland School Department adhere to the same procedures concerning emergency weather conditions. The decision to change school operations is made by the Superintendent of Schools or his/her designee and will affect all schools within the school system. Public Announcements Information about school operations is announced publicly as soon as possible on local radio, television stations, and on twitter at (South Portland Maine espsdme). Television Stations Radio Stations Channel 6

WBLM 102.9 FM WMGX 93.1FM

Channel 8

WPOR 101.9 FM WYNZ 100.9 FM

Channel 13

WGAN 5600FM

If schools are closed or delayed, the announcement is usually made by 5:30 am. If schools are closing early, the announcements are made in a timely manner. The South Portland School Department uses the SchoolMessenger notification system to send email and text alerts directly to parents and staff. See the attached guide to help you get started. Early Dismissal Schools may be closed early, and all operations affecting dismissal of students including Bus Transportation will be activated earlier than the regular school closing time. The Superintendent of Schools will decide if school and community activities for the afternoon and evening are cancelled. 1

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The Trusted Platform for School Community Engagement

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Your organization has implemented InfoCenter, allowing you to better control how you receive communications from your school or district. The following is a guide to help you get started.

What is InfoCenter?: InfoCenter provides access to all the messages and information sent by your organization. Accessible from any internet-enabled device, InfoCenter visually displays and organizes alerts, notifications, and attachments for easy review and reference. InfoCenter also allows you to customize how you receive communications from your school or district. How do I sign up for InfoCenter?: Signing up for InfoCenter is easy. Using the email address that you have on file for your district, follow these three steps. If you do not know which email address is on file, please call your child's school: 1. Download the InfoCenter by SchoolMessenger app from the Apple App Store or 600gle Play Market. You can also access the InfoCenter web portal at https://infocenter.schoolmessenger.com/ 2. Click the "New User" button, enter your email address, and create a password. An email will be sent to that address with a secure token. Note: If you receive an "already claimed by another

user account" error message that means you've already created a SchoolMessenger account via another SchoolMessenger product, such as Contact Manager. Simply follow the "Return to login" link and login. Use the "Forgot your password" link if needed. 3. After authenticating via the token sent to your email, return to InfoCenter and sign in using your email and password.

What's in InfoCenter?: Once you've created your account, the records associated with your email address will be linked automatically. You can then: 0 View the records associated with your account. 0 Review the last 30 days worth of messages for all your associated records. 0 View your contact information, and configure how you'd like to receive notifications.

Important Things to Know: 0 Regardless of how you choose to receive notifications, all messages associated with your records will be retained in the InfoCenter inbox for 30 days.

1

The Trusted Platform for School Community Engagement

SCHOOLMESSENGER°

0 You can opt into receiving Device Notifications (Push) under Notification Preferences. When choosing to receive Device Notifications, a badge or alert will appear when you receive new communications from your organization.

Our provider, SchoolMessenger, makes the security and privacy of your data a top priority. As one of over 100 approved signatories to Student Privacy Pledge, you can feel ensured that your student's information is safe and will never be sold, rented or shared. The Student Privacy Pledge was developed in concert with the Future of Privacy Forum (FPF) and the Software & Information Industry Association (SIIA), and it spells out 12 commitments related to the protection and responsible use of student data. Signatories to this pledge can be held legally responsible for actions or practices which do not conform to it. Among key elements of the pledge are promises to: 0 Not sell student information 0 Not behaviorally target advertising (targeting advertising based on browsing behavior) 0 Use data for authorized education purposes only 0 Not change privacy policies without notice and choice 0 Enforce strict limits on data retention 0 Support parental access to, and correction of errors in, their children's information 0 Provide comprehensive security standards 0 Be transparent about collection and use of data SchoolMessenger was already 100% in compliance with all applicable state and federal laws on student data privacy, but chose to sign the Pledge to set an example for other education technology companies that facilitate school communications. For more information on Student Privacy Pledge please visit: http://studentprivacypledge.org/ For more information about Android app permissions please visit Google's official website: https://support.google.com/googleplay/answer/6014972?h1=en For more information on SchoolMessenger please visit: http://www.schoolmessenger.com/

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The Trusted Platform for School Community Engagement

1/4 SCHOOLMESSENGER®

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