Village of Pesotum

103 E. Lincoln Street P.O. Box 200 Pesotum, IL 61863-0200

Phone (217) 493-0208 Fax (217) 867-2275 Website: www.pesotum.org

VILLAGE BOARD OF TRUSTEES REGULAR MEETING May 3, 2017 6:30 PM MINUTES

1. Call to Order - The meeting was called to order at 6:30 pm by Outgoing President Cheryl Smitley. 2. Pledge of Allegiance and Roll Call – Trustees Present were Katie Wilson, Joyce Ragle and Dianne Reed. Trustee Chaz McCrone was absent. Outgoing Trustees Present were Tim Schultz and Beth Wise. Incoming Trustee Dee Ann Hoffman was also present. Also present were outgoing President Cheryl Smitley, Treasurer Melanie Schultz, Clerk Mary Jo Harvey and Attorney Elizabeth Megli. 3. Swearing in of Appointed and Elected Officials 3.1. Appointment and Swearing in of Interim Village Clerk – Trustee Reed made a motion to appoint Mary Jo Harvey as Interim Village Clerk. Trustee Wilson seconded. Attorney Elizabeth Megli administered the oath. 3.2. Trustee Wilson made a motion to appoint Joyce Ragle as president pro tem. Motion carried with the exception of the vote of Joyce Ragle, abstaining. Attorney Elizabeth Megli administered the oath. Joyce Ragle continued the meeting. 3.3. Swearing in of Trustees – Dianne Reed and Dee Ann Hoffman were sworn in as Village Trustees. Elizabeth Megli administered the oath. 3.4. Appointment and Swearing in of Village Treasurer –Trustee Wilson made a motion to appoint Melanie Schultz as Village Treasurer. Trustee Reed seconded. Motion carried with the exception of the vote of Tim Schultz, abstaining. 3.5. Appointment of Building Inspector – Trustee Wilson made a motion to appoint Lyle Reed as building inspector. Trustee Hoffman seconded. Trustee Dianne Reed abstained. Motion carried with the vote of President Ragle in order to reach a quorum. 3.6. Appointment of Law Firm – Trustee Wilson made a motion to appoint LBBS as law firm. Trustee Hoffman seconded. Motion carried with President Ragle voting to reach a quorum. 4. Presentations/Comments from the General Public - none 5. Routine Matters 5.1. Approval of Regular Board Meeting Minutes April 5, 2017 – Trustee Reed made a motion to approve the Regular Board Meeting Minutes with amendment. Trustee Wilson seconded. Motion carried with the vote of President Ragle to reach a quorum. 5.2. Approval of Treasurer’s Report for the Month Ended, April 30, 2017 – Treasurer Schultz presented the report as usual. Trustee Wilson made a motion to approve the Treasurer’s Report. Trustee Hoffman seconded. Motion approved with the vote of President Ragle to reach a quorum. 5.3. Bill Payment 5.3.1. Approval of Monthly Bills for Payment – Trustee Reed moved to pay the bills. Trustee Wilson seconded. Motion approved with the vote of President Ragle to reach a quorum. 5.3.2. Approval of Bills Received After Treasurer’s Report - Trustee Wilson motioned to pay the bills for Real Estate Taxes for Davis Memorial Cemetery in the amount of $2, Real Estate Taxes for the Drainage District totaling $254, to First National Bank Visa Credit Card in the amount of $1283.35, to Illinois American Water in the amount of $27.76, and to Tuscola Home Center for $96.36 for a total of $1,663.47.

Trustee Hoffman seconded. Motion approved with the vote of President Ragle to reach a quorum. 6. Reports 6.1. Village Clerk, Mary Jo Harvey (Interim) - none 6.2. Village Maintenance, Fred Smitley - Kerry Grove was introduced to the Village Board as new Head of Maintenance. A sign knocked down on the west end of town was put back up. Standing water has delayed some mowing. Water was turned off at Hartman Park because of a water leak in bathrooms. The new truck is on hold for delivery with a recall repair being made on the new truck. 6.3. Village Building Inspector, Lyle Reed – A permit for a garden storage shed was issued to 313 West Adams, and a new house permit was issued to 306 West Adams. 6.4. ESDA Coordinator, Rob Russian - not present 7. Old Business 7.1. Discussion of Signage Ordinance – Attorney Megli gave some basic information on options for signage ordinances regarding state law and local restriction. Ordinances of other municipalities will be reviewed at the next study session. 7.2. Discussion of Pesotum Electronics Recycling Event – Trustee Wilson presented an option to the Board to consider including electronics recycling in Pesotum Clean-Up Days. Wilson had reached out to Republic Services for information about electronics recycling. An estimate for the cost of removing 4 pallets of waste was given, roughly $2,700. Discussion followed regarding number of pallets, advertising, and control of the process, and the possibilities of considering partnering with another community. Other estimates would be obtained before further action. 8. New Business 8.1. Approval of Designated Freedom of Information Act Officers – Trustee Reed moved to approve President Ragle as a designated FOIA officer. Trustee Wilson seconded. Trustee Reed removed her motion in light of the fact that a quorum was not able to be reached. Item was tabled for June meeting. 8.2. Approval of Open Meeting Act Officers - Tabled for June meeting. 8.3. Review and Approval of Fiscal Year 2017-2018 Budget - Trustee Wilson made a motion to approve the Fiscal Year 2017-2018 Budget. Trustee Reed seconded. Motion approved unanimously. 8.4. Approval of 2017-2018 Board Meeting and Study Session Dates – Trustee Wilson moved approval. Trustee Hoffman seconded. Motion approved unanimously. 8.5. Consideration of Ordinance to Sell 2003 Ford F-250 Four Wheel Drive White Truck – Attorney Megli explained that the vehicle must be declared as tangible excess property, that is no longer utilized for trade in purposes, and is deemed as being sold in “as is” condition. Trustee Reed so moved approval of Ordinance 17-02 “An Ordinance Authorizing Sale of Tangible Personal Property of the Village of Pesotum.” Trustee Wilson seconded. Motion approved unanimously. 9. Closed Session – Wilson made a motion to adjourn to closed session. Reed seconded. 7:22 pm. At 7:52 the meeting returned to open session. Trustee Wilson motioned to reconvene. Trustee Reed seconded. All voted AYE to reconvene. No action was taken at this point. 10. Presentations/Comments from the Board – 10.1. Trustee Reed expressed thanks to the people who, after faithfully serving the community, are leaving the Village Board and Maintenance Staff. Thank you and best wishes to Cheryl Smitley, Fred Smitley and Larry Meyer. 10.2. Summer Entertainment in the Park: Kilbourn Alley, a family friendly blues band, is lined up for summer. Dates and other events will be updated at the June meeting.

11. Correspondence - none 12. Announcements 12.1Next Village Board Meeting, Wednesday, June 7, 2017, 6:30 pm 12.2Next Study Session, Wednesday, May 17, 2017, 6:30 pm 12.3Pesotum Garage Sale Dates: May 12 and May 13 12.4Pesotum Clean-Up Day: May 20, 6:00 am to Noon; Trash and regularly allowed recycling items will be accepted with proof of residency required 13. Adjournment - Trustee Wilson moved to adjourn. Trustee Hoffman seconded. Motion adjourned at 7:56 pm. Respectfully Submitted, Mary Jo Harvey, Interim Village Clerk