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08), ,\1 I.~':'; ' ~ ', ,\ · DEPARTIIENTJADMINISTRATIVE ORDER No._ _~·'-:-- · .·1 !• · : · ·. ·, ' Series of 2003 .:
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GUIDEuNES FOR THE IIANDATORYiACCREOITATlON ' ~REBUILDING
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.. ', , 10 l (~) ~ . Title : X., Book t.IV; of 'the Administrativ~ ! COde l 1987) ) and l provide l for, redress1 • ·. mechanism pursuanuo EO 913 and MinistTy,Order. N~.:sg,1 . · ' • .' ·
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(d)J"·,.,: To'impleme~t1h9 DT! ,fUnction ot :accrediting establiShmerJts and pradttio~rs,'{~edtOn l · . .
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P..o..1572-.(Regulatibn of .Rapah~, and Service ,Shops).\• · .~
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,Republic Act~ No:·. 7394 1(fhe · Con8umer ~ !Ot/the.JPhilippines) !and l Repubiic' Ad : No:.
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.. To suppl8ment the proviSions of
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., :. rebuildingPf,ogr-:nscoveringother~of.V~icles:<
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To develOp techal 'and management' expertise m truck rebuilding to pave the way for,·
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'S ection 3. •
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Definition of Terms
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. The foUowtng'terms; which1 are tJsed ·in this Order, shall. hBve.the~~ :indicatecHor each •
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(a)
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, A~· ' : A'formal recogniti~ b~ ,OTI ~ ~~ truck :~ilding ~eras competent to 1 .
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(b) I · , AppliCann · ·.· :· A Persof) ..natural or,juridical,~, seeking t'l,
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Assessment/ ;: A proce~ ,that determines whether an organization, individual,t process 1. · ~ ··. · · or, service·~.meets .ttie requirements of -standards or guides.
(d) •
Assessment' Procedure • Manual{ A 1document · embodying , the . standards · and 1 procedures for the accreditation of truck rebuilding centers.
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A group of tedvlical 1 persons , constituted by the ) Regi~l 1• • •• :·' .. OffioeiProvincial Office for the · primary, purpose of evaluating and 1 · 1 •! .. assessing the applicant's eligibility to be accredited as trucknt~ilding ; .· '};,.·f .... ,·~
Assessment . Team
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center and to engage in truck rebuilding activities: I
Blreau of Customs
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The bond mentioned in Section 10 of this Order~
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Certificate of Authority to Import
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·:. Import Entry Declaration , I
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i!'•. · ".' Frort'sole'ptopristorship: Certificate of Business Name Registration.
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Frori 'corporation/partnership: Securities and Exchange . Commission (SEC) Certificate ,of Registration; Articles of Incorporation/Partnership; and Board R~ under oath specifying the name of its authorized representative. I
For, Cooperative: Cooperative Development Authority (CDA) Certificate of Registration; Articles of Cooperation; and Board ~esolution under oath specifying the name of its ~uthorized representative.
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ARTICLE IV ACCREDITATION PROCEDURE . Section 15.
Where to File
Applications for acaedilation and payment of the applicable fees shall be filed with the BIS if the applicant's center is in the National Capital Region or with the PO where the center is located.
Section 16.
Revt.w of Documents
The BISIPO shall review the documentary requirements within five (5) woridng days from receipt thereof. The applicant lhall be notified in writing-of the review findings within five (5) · wondng days also: Should there be findings of deficiencyfees, the applicant shall be required to rectify the same within thirty (30) working days from notice.
· Section 17.';
A8••••ment
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An on-site · assessment in.:acx:ordanoe with the review aiteria set forth in the Assessment ., Prooedure Manual shall be conducted by the Assessment Team.
The asseament of the applicant's ~igibility for acaeditation shall include assessment of the competence c:l the applicant in terms of its organization in reference, its method of rebuilding, equipment capability, personnel competet10e of, and compliance with the requirements herein : •provided and in other applicable laws and regulations. Section 18.
A88n•ment Report ,
(a)
An Assessment Report.• in a presaibed form, shall be prepared and submitted by the Assessment Tearn to the Director/PD after compl~ion of the as~ssment. The Report shall contain the findings rand recommendations of the Assessment T earn. ;
(b)
In case of finding of deficiencies, the DirectoriPD shall notify the applicant in writing those areas in which the center failed to meet the requirements/standards and require any corrective action that must be performed within thirty (30)_worki.n g days.
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Section 19. ).
ComM:tive Actionls •
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Within thirty (30) working days, the applicant shall submit evidence of corrective actions on defiaencies. The ~/PO may grant upon request of the applicant, a thirty (30) WOf1
Section 20.
AI'MII AaMament Report end Evaluation Report
A Final Assessment Report, in a prescribed form, shall be prepared and submitted to the Director/PD by the Assessment Team after completion of the assessment. The Report shall contain the findings of the Assessment Team and shall be indorsed by the PD to the RD if the application i s filed with the PO.
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....._-U'I&-eent1er shall post conspicuously in an area ~ed by customers and make available upon request by the customer, a list of prices for specific activities for which it is licensed. Such posted prices shall include, but not limited to: (a)
(b)
Price charged for each type of vehicles, if such prices differ Flat rate c:A each kind of service to be performed
~ WatTmtt . ~shall provide a minimum warranty of three (3) months covenng ·the workmanship of the rebuilt unit
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Subcoubacting
center may only subcontract specialized WOf1(. such as repair/adjustment of the vehicle emission control system and fuel system calibration. However the center must obtain authorization from the customer for subcontract work and shall be responsible for the repairs performed by the suboonlractor as if the repairs were performed by the center or by itself.
SeCtion.33.
Reportorllll Requirement
The authorized representative of the center shall report in writing to the BIS/PO: :
(a)
Any change of information related to the center such as Change in aUthorized representatives. personnel or equipment not later than five (5) working days following such change. ' ·
(b)
Change of address or name of the center must be made known not later than five (5) working days before effecting such change.
(c)
Relevant statistics of their operation, such as number of motor vehicles rebuilt, complaints received and action taken in the manner and form the BIS will prescribe, to be submitted to the SIS/PO not later than five (5) working days after the end of each month.
(d)
Such other ....,arts whk:h the· DirectDr may deem necesMJY for the eftective implemei station of this Order and other related laws and regulations.
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The following fees relative to the accredit8tion Of'centers shall be payable to the DTI: p
Appltadion Fee
300.00
(Norwefundable. Payabte upor~ issuance of application form)
Aa...smllltFee
500.00Jman-hour
(Including doa.ment review, evat~on and inspection.
NDrH8f1.wldable.) ~Fee
500.00/man-hour
{Including document review, evaluation and inspection. Non-t'8fundable.)
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30,000.00
Accreditation Fee {Payable upon issuance of Certificate of Accreditation)
Other Fees: 1.
Issuance of a certified copy of a lost or destroyed Certificate of
500.00
Acaeditation 2.
100.00
Issuance of any other certification
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ARTICLEX
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RESPONSIBIUOES AND FUNCllONS
Section 34.
Buroau of Import Services (BIS)
The BIS shall perfonn the general function of overseeing the implementation of the accreditation scheme for centers. The BIS shall perform the following specific functions:
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Forroolate.poticy. guidelines·.forthe~·~ &tation of the accmditation scheme
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for·centera; t.\aintain a Registry of Accredited Truck Rebuilding Canters and · of accredited
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· technicians under their respective employ; Maintain a manual for the conduct of the accreditation; Maintain a Registry of recognized and authorized assessors; Enter into agreement with other government agencies as well as with private sector in the implementation of these guidelines; Represent DTI in various consultative meetings ·or W'C>rKshops geared t~rds the upgrading and improvement of the accreditation scheme; and \ · · Undertake such other measures as may be deemed neceSsary to Improve the accreditation scheme for centers.
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Region~!~ Offtce (RO)
Section 35:
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The RO shall perform the following functions: '
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Constitute ·an Evaluation Committee which shall evaluate and review the Assessment Report and prepare an Evaluation Report thereon. Issue Certificates of Acaeditation to applicants that comply with the requirements for
(a) '
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acaaditation. · Exarcile the adjudicatory functionS of the Secretary under EO 913 s. 1983 relative to complaints arising from the implementation of this Order.
(c)
t:'rovincilll omc. (PO)
Section 36. •
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.~ PO ~I perform 'the following functions:,
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. Accept 1applications 1 for ·accreditation of applicants operating within its provincial ' ' ju~sdiction; . · (b)', Constitute and convene the •Assessment Team to conduct assessment of applicant's · · . compliance with the accreditation requirements provided in this Order. (c) i ·: Maintain records Of accredited ifruck Rebuilding Centers and of accredited technicians under their anploy,•~ its provincial jurisdiction. (d) .,. Exercise the delegated functions under E.O. No. 913 s. 1983 relative to complaints , ariling from ·the ~on of this Order. (e) 1 • Exercise visitorial powec:s over truck rebuilding centers which are covered by this Order, · · whether or , not acCredited under this Order, to determine their compliance with this .. Order.
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Section 37.
Truck Rebuilding ~enters - Advi.ory Committee
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~ ·TrUCk Rebuilding Centers .....: Advisory Committee, hereinafter
refe'I'T'eO to as the TRC-AC, is
hereby created. 3.1 · · The TRC-AC shall be composed of: Director of SIS as Chairman (a) ·. (b) I 1 , Director of Btxeau of Product Standards 1 • (c) \ A representative tr0m Regional Operations Group (d) A private aector rapraMnt.ative (e) \ A·....llt1biltfe\fr0m TeSDA' The TRC-AC shall ftn:tion as an advisoJy body to the BIS. It shall assist the BIS in the review and formulatiQn of P'Micies pertaining to accreditation of centers and their technicians. The TRC~C shall establish rules to govern its internal affairs. The~ presence of four (4) members shall constitute a quorum, and the vote of the majority of the members present, there being a quorum. shall be necessary for the adoption of any ad or decision of the TRC-AC. ·
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e an Assessment Jearn composed of representativels from the BISIPO and technical experts/assessors duly recognized by the BIS, as members. The team shall be headed by a OTt-representative designated by the Director/PD.
The Direct
The functions of the
Assessment Team are:
(a)
Review and evaluate ~application and the documentary requirements.
(b)
Conduct . orHiiiB asaesstlel1flreassessm of the applicant's and/or the accredited cenlar's facility and equipment. and prepare an ASsessment Report.
(c)
Exercise visitorial powers to monitor the activities of the accredited centers in order to ensure their faithful complianCe with these guidelines.
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ARTICLE XI
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GROUNDS FOR ADIIINISTRA11VE SANCTIONS
(a)
. OpecatiiiQ a-truck.. rebuildillQ.__center oc engaging-in truck rebuilding business without proper acaedMation by DTI;
(b)
Vio&ation of tln'f of the conditions of accreditation;
(c)
Engagir'lg in acts of miarepresentation for the purpose of securing an acaeditation or renewal thereof or in the pursuit of business, such as giving a material false statement in the application or submitting falsified or spurious documents;
(d)
Obstructing or attempting to obstruct inspection by the BISIPO, BIS or its authorized
representativals; (e)
Doing any willful or fraudulent act as a consequence of which another is injured or damaged;
(f)
Willful and deliberate abandonment without lawful and/or just excuse of any job accepted or oodertaken by the center;
(g)
Any Kt or oniaiot 1 similar or . . . . .,to 1he·foragoing.
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ARTICLE XII : ADMINISTRAllVE ADJUDICAOON '. I'.
Section 39.
Modes of Commencing an Adminiata atlva· Action
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An administrative action in the BIS or in the PO may be commenced either: .
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by the DireciDriPD
motu proprio. by signing a Formal Charge against the offender,
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b.• · ·. : by,any other parson (natlnl or juridical) 'or by an entity,authorized by~ to sue,·py, ·: filing 's complaint against the offender,· with BISIPO conoerrled.' The cOmplaint shall not be converted to a Formal Charge.· ·
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When to File •
Section 40.•1
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ComplaintiFormal Charge
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, . . . The >Complaint/Formal ! Charge shall be filed within.l three ' (3) years from': the date 1 of r the , ·.- 1 ·, commission' of the olfente .or from the date of ·t he .disc:Overy.thereof.l.l Afterrthe said tperiod of I
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three (3) yEaS,' the filing thereof shall be barred.' '
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ARTICLE XII I ·
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Probable C.... Rule •
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The !probable •cause rule and not the Drime facie case rule shall be ·.applied to complai~s and 1 '
Formal Charges.
Section 42.'
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M..-.cbtory Mediation .
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Three (3) kinds' of Decision ln the Mediation Stage; Ofder of DismiSsal I : ~ .
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Decision based on compromiae•agr.••ut ,between the parties. This daciaion is immediately executory and is not appealable.•... , ·· ·
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Decisi~ ,based on a Voluntary Undertaking ,submitted by, the respondent.. This · decision ·!s,l immediately executory and tis not . appealable.- The' conforme of ·the complainant 'is not required beCause this is not a comPfOITlise agreemenl.l . '
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Decision based on the respondenrs admission Of the offense charQed (like •ptea of: guilty,').\. The Director/PD ·$111 i~ 100 \~ .offender, peraltieslsanctions taken '., from E:O. 913-and 1 Ministry; Ordert No. 69,'. S~ 1983.t The 1penaltieslsanctions .. · whether one (1) only or more than one (') should be commensurate to the offense, · · ' ' ' taking into ·account the adrniasion of the 1offense and '.other ·circumstances.· This . decision c;n be appealed to the Office of legal Affairs (if the decision was rendered · '' by, the Dinlca) or,to the Regional Director (if the decision Was rendered by a PO) . ~thin fifteen (15) day_s from receipt of the decision.<
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'. 1l The .SIS/PO 'elects not ito adjudicate the case.• This order of dismissal is not t 1 appealable. (Section ,1 5 (b), M.O. 69).··
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To ,designate, from ·among ~thE! employees :under. his supervision or control,' the / · · prosecution officer, mediation officer and other officers who may be needed in 1 carrying out the BIS /PD's functions under this Order.
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After format hEN:wing, the OLA Hearing ,Officer or the · RD may impose one or · more , ofJthe 11 following administrative penalties, even if not prayed for in the complaint:(M.O.' 69,1E.O. 913) l: ··
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The iprocadure )provided Jin :this ;Article shall lbe 'supplemented iby M.O.t No. 69. S.· 1983:. ~s ~ ·· !.· · ·:,·. i ;. ~ I • • I .. . .. ,. . ~ . ,. . '•' . ... ,
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mitigating,·~ aggravating. and alternative; set ·forttfin DAO No. 7~·. s. 1999, shall ~ba' taken t into
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If tor any reason these ruleS ·and regulations or any of ·i ts provisions :o~1t!'& applit:ation of /such 1 ·,. : • :
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ARTICLE XVI EF.FECTMTY
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This Order shall be published in full in , a newspaper of general circulation and shall take effect sixty (60) ,days after1said publication.'
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