#1 MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES OF THE INDEPENDENT SCHOOL DISTRICT OF BOISE CITY MONDAY, NOVEMBER 14, 2016 6:00 P.M. REGULAR BOARD MEETING EDWARD L. DAVIS DISTRICT SERVICES CENTER 8169 W. Victory Road - Boise, Idaho ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ REGULAR SESSION At 6:00 p.m. President Nancy Gregory called the meeting to order. Those in attendance were Trustees Nancy Gregory, Maria Greeley, Doug Park, Troy Rohn, AJ Balukoff, Dave Wagers and Beth Oppenheimer. Also present were Superintendent Dr. Don Coberly; Deputy Superintendent Coby Dennis and Clerk Jennette Clark; Directors Lisa Roberts, Amy Kohlmeier, Dr. Ann Farris and Matt Kobe; Administrators Dr. Betty Olson, Debbie Donovan, Nancy Landon , Nick Smith, Tamera Fredrickson, Stacey Roth and Tom Willis; Communications Specialist Ryan Hill; Public Information Specialist Dan Hollar; BEA President Stephanie Myers, Boise School District Foundation Director Jennifer Henderson, Safety and Security Specialist Steve Rosendin; Supervisors Kelly Hall, Dr. Teri Thaemert, Marnie Snell, Amy Lamping, Laura Brower, Maria Kingsbury, Dr. Irene Westrick, Chris Taylor and Becca Anderson; Principals Val Ulhorn, Beverly Boyd, Sandy Winters, Erin Kubena, Dr. Gale Zickefoose, Deb Watts, Amy Pinkerman, Derek Gardner, Tammy Burks, Dr. Stacie Curry, Brian Walker, Chris Ryan and Juli Bronner ; Assistant Principal Benj Simmonds, Jeff Roberts and Camille Fraley. All stood for the Pledge of Allegiance led by the Extended Resource Room – Riverglen Junior High, Teacher Carolyn Bender and Principal Deb Watts. Administrator Dr. Betty Olson introduced Special Education Supervisor Kelly Hall and Maria Kingsbury. The following students received the “Yes I Can” award: Makambo Kamulete, Rachel Sacchi, Mei Quinn, Noah Bishop, Kaleb McCloughan and Eliane Benge RED APPLE AWARD It is our pleasure this evening to recognize an individual who has served the children of the Boise School District for over 27 years. This person is greatly admired and respected by his peers. Over the years, this person has been a student of his profession. He is extremely knowledgeable in the areas of instruction, social development, and support for students with special needs. As important as understanding the compliance and instruction requirements for these students is his ability to build relationships with students and their families. This person has an exceptional ability to work with all parents and students. This person is a master of cultivating trust with students and families. When he makes suggestions, parents and staff members listen and implement those strategies. He truly loves his students and is always seeking ways to best support them. In addition to developing trusting relationships with students and their families, this person also has outstanding relationships with his peers and fellow staff members. Tonight it is our distinct honor to present the Red Apple Award for November 14, 2016 to Brett Dewey, resource room teacher, Owyhee Elementary School, for outstanding service to education and for educating today for a better tomorrow.

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GOLDEN APPLE AWARD It is our pleasure this evening to recognize an individual who has served the children of the Boise School District for over 23 years. This person has devoted her life to working with the District. This person has held a number of positions and job titles since coming to work for the District. Her willingness to take on new responsibilities and different assignments has made her an invaluable asset. This person knows the history of the District, how processes were developed and why those processes were developed to safeguard taxpayer funds. She is honest, ethical and beyond reproach. She is not afraid to question and suggest improvements to improve the operations of the District. She wears many hats, however, everything she does is invaluable to the District and the taxpayers she serves. This person oversees and manages records, assists in preparing bids and quotes, processes payments, trains new staff on the District’s business software, and assists coworkers on a daily basis. This person is a team player who is willing to drop whatever she is doing to help the public and fellow employees at a moment’s notice. She will research any problem, no matter how large or small, and will do so with a helpful smile and calm demeanor. She is calm, cool and collected and a pleasant person to work with. She is a responsible person who puts her nose to the grindstone and her shoulder to the wheel in order to get done what needs to be done. Tonight it is our distinct honor to present the Golden Apple Award for November 14, 2016, to Kathy Kite, accounting technician, District Services Center, for outstanding service to education and for educating today for a better tomorrow. ASB REPRESENTATIVES REPORTS ASB representatives from Capital High School and Frank Church High School reported to the Board of Trustees: Capital – Ty Miller and Alexia Felsted and Frank Church – Jessica Wiley and Jay Kenner. CONSENT AGENDA ITEMS Upon a motion by Trustee Park with a second by Trustee Balukoff, the Board unanimously approved Enclosures #1 - #19. 1. Minutes of previous meetings: a. Enc 1 – Minutes: Regular Board Meeting – October 10, 2016 b. Enc 1a – Minutes: Board Workshop – October 27, 2016 c. Enc 1b – Minutes: Special Board Meeting – November 1, 2016 2. Business and Financial Items: a. Enc 2 - Regular Bills – Report reflected total checks written in October 2016 of $21,025,671.81. b. Enc 3 - Treasurer’s Report – Report reflected a balance on the books as of October 31, 2016 of $3,485,180.32. c. Enc 4 - Capital Outlay Projects Completed: Maple Grove Parking Lot Projects in Progress: New Operations & Maintenance Facility

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d. Enc 5 ASB Financial Reports: SCHOOL BOISE BORAH CAPITAL FRANK CHURCH PROF TECH TIMBERLINE EAST FAIRMONT HILLSIDE LES BOIS NORTH RIVERGLEN SOUTH TVMSC WEST

BEG. BAL. 436,554.06 253,155.71 315,690.17 32,987.50 48,067.98 522,906.81 77,550.45 76,364.82 61,279.28 63,708.60 90,113.27 51,406.25 100,527.66 47,025.81 91,975.25

INCOME EXPENSE 43,009.15 65,307.65 60,706.10 81,131.74 52,482.04 91,675.57 1,419.71 2,392.32 5,154.23 3,325.80 44,402.45 103,829.71 23,879.43 10,989.19 5,801.20 19,505.32 5,225.26 16,187.50 4,039.01 17,543.75 13,802.27 12,399.36 1,186.72 7,510.69 7,106.32 7,206.90 3,562.79 1,349.07 11,835.10

22,210.91

BALANCE 414,255.56 232,730.07 276,496.64 32,014.89 49,896.41 463,479.55 90,440.69 62,660.70 50,317.04 50,203.86 91,516.18 45,082.28 100,427.08 49,239.53 81,599.44

e. Enc 6 Elementary Financial Reports: Reports were approved as presented. f. Bid Awards: Enc 7 Sale of Surplus Vehicle – The high bid from Jeffrey Cotton in the amount of $2,203.00 for the 2004 Buick Century has been accepted. This amount exceeded the minimum bid requirement of $1,750.00 which was determined by the average trade in price as reported by NADA Guides for this type of vehicle. g. Final Pays: Enc 8 JFK Partable at Garfield Elementary – The final contract amount was $100,350.00 including change orders totaling $3,350.00. Previous payments totaling $95,332.50 have been issued on this project. Therefore, it is recommended that the project be approved and final payment in the amount of $5,017.50 be made to Richard Jordan Construction. The final contract amount was $50,500.00. There were no change orders. Previous payments totaling $47,975.00 have been issued on this project. Therefore, it is recommended that the project be approved and final payment in the amount of $2,525.00 be made to Cano Roofing, dba Signature Roofing. 3. Personnel Items: a. Enc 9 Personnel Report – The Board approved the Personnel Report for November, 2016. New Hire Employee Certified Anders, Stefanie

Location

Position

Vacancy Reason

Borah High

Teacher-Sec

New Position

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Effective 11/7/2016

Classified Amundson, Nolan Whittier Elem Bishop, Kendra Valley View Byrd, Breanna DSC Golden, Dustin Les Bois Jr Hoffman, Joshua Hillside Jr Krueger, Joel Shadow Hills Martin, Elizabeth North Jr Ndayishimiye,Tom Borah High Nelson, Summer Adams Elem Pangaro,Stephanie Cynthia Mann Taylor, James Fort Boise Torres, Tony Timberline High Wilson, Aida Boise Evening Facilities & Operations Glavan, Milenka Adams Elem Hofheins, John F&O Leyba, Dallas F&O Stringer, Seth Hidden Springs Food Service Hartford, Georgia Food Service Maltby, Donna Boise High Just For Kids Barrientos, Gomez DSC Leaving the District Employee Location Certified Clements, Charles Les Boise Jr Classified Adams, Daniel Valley View Elem Ducey, Hailey Hawthorne Elem English, Kim Timberline High Schiess, Michelle Garfield Elem Wunder, Lori Adams Elem Facilities & Operations Kitch, Adam Adams Elem Krishnek, Kevin Timberline High Westermeier, Greg F&O Food Service Christensen, Dinia Horizon Elem Kovatch, Candace Garfield Elem Thompson, Char Boise High Vance, Daneva Whitney Elem Leave of Absence Employee Location Classified Jacob, Hannah Hillcrest Elem Facilities & Operations Andric, Nermina F&O

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School Support Asst. Title 1 Tutor Advanced Opp. Coord Spec Ed Asst Detention Monitor Spec Ed Asst Admin Asst Behavior Sup Spec Spec Ed Asst Spec Ed Asst IT Systems Engineeer Spec Ed Asst Admin Asst/Sr

New Position Resignation New Position New Position Transfer New Position Transfer New Position Resignation New Position Involuntary Term Resignation Transfer

11/10/2016 11/14/2016 11/28/2016 10/24/2016 10/24/2016 11/7/2016 11/7/2016 10/31/2016 12/19/2016 11/14/2016 11/15/2016 10/31/2016 10/11/2016

Custodian Warehouse Delivery Carpenter Custodian

Resignation Transfer New Postion Retirement

11/9/2016 11/14/2016 11/1/2016 11/28/2016

Food Service Worker New Position Food Service Worker Resignation

11/7/2016 10/31/2016

Child Care Provider

Leave

10/10/2016

Position

Reason

Teacher-Music

Personal

10/31/2016

Title 1 Tutor Health Tech Spec Ed Asst Spec Ed Asst Spec Ed Asst

Personal Personal Personal Leave Ed Prof Personal

11/11/2016 6/2/2016 10/13/2016 10/27/2016 10/28/2016

Custodian Custodian Carpenter

Personal Personal Retirement

10/13/2016 10/31/2016 1/1/2017

Food Service Worker Food Service Worker Food Service Worker Food Service Worker

Retirement Personal Retirement Personal

12/21/2016 10/14/2016 10/28/2016 11/2/2016

Position

Reason

Effective

Spec Ed Asst

Medical

9/23/19-11/1/16

Custodian

FMLA

Effective

10/26/16-12/1/16

Other Items: a. Enc 10 Enrollment Report: The total enrollment for November 9, 2016 is 26,304 up 294 from the same time last year. b. Enc 11 Quarterly Maintenance Report: Presented as requested

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c. Enc 12 – Quarterly Leasing Report: Presented as requested d. Enc 13 – School Calendar 2017-18: Presented as requested e. Enc 14 – Surplus Property Disposal: The District initially estimated the value of the John Deere Tractor/Backhoe to be less than $500.00 because of the condition of its transmission, hydraulics and other mechanical issues. It was advertised on Craigslist for sale to the highest bidder. The District received 39 bids and awarded the sale of the tractor to an individual who bid #3,500.00, The trash compactor was advertised for sale in the Idaho Statesman in accordance with Idaho Code but no bids were submitted. As required by Idaho Code, the District will advertise it for sale in the Idaho Statesman a second time and attempt to sell it to the highest bidder. 5. Committee Reports: a. Enc 15 – Communications: Trustee Dave Wagers presented the following report from November 3, 2016. Attendees: Coby Dennis, Dr. Ann Farris, Ryan Hill, Dan Hollar, Dr. Troy Rohn, Nick Smith and Dave Wagers The Communications Committee discussed the following topics. 1) Calendar updates - Nick Smith Options were shared to address issues such as holidays and EOCs. The District Calendar Committee has several options to consider. The District Calendar Committee will gather input and the administration will propose communication plans prior to any decision making. The committee’s current proposal will stay with a more traditional calendar for school year 2017-18. 2) Policy review/updates - Dan Hollar and Ryan Hill The committee reviewed the 4000’s group of policies as requested by the Governance Committee. Several small changes were suggested and will be forwarded to the Governance Committee for further review. 3) New grading policy information to parents - Ann Farris This policy is planned to be implemented in 2017-18. There is a need for a brochure, card, or something similar for next year’s parent/teacher conferences with key messages. It should address myths - i.e. students do not have to turn in work, grade inflation, etc. Focus should be on student mastery of the material. It will provide relevant messages to students, parents, news media, etc. Upcoming staff trainings on new grading policy: November 29 DSC November 30 JUMP

Grading Training Secondary Teams (Schimmer) 8:30-3:30 Grading Training Elementary Teams (Schimmer) 8:30-3:30

4) Facilities audit - Coby Dennis District will prepare a news release to be disseminated immediately following Board’s Bond Election decision on November 14, 2015 with key messages. In the next Communications Committee meeting, the committee will review communication tools that District will use for the bond communication effort.

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b. Enc 16 – Facilities: Trustee Doug Park presented the following report from November 3, 2016. Attendees: Nancy Gregory, Maria Greeley, Coby Dennis, Dr. Ann Farris, Nancy Landon, Tom Willis and Doug Park. Updating the Facilities Master Plan The committee met and discussed the progress to date on the District’s effort to update the facilities master plan. Much progress has been made over the past 30 days in a series of public meetings as well as sharing the results of the latest public survey conducted by our consultant DeJONG RICHTER. Public discussions were held regarding the plan and/or possible funding at: October 10, 2016 – Regular Board Meeting October 17, 2016 – Community Meeting facilitated by Tracy Richter from DeJONG RICHTER October 27, 2016 – Board/Cabinet Workshop November 1, 2016 – Special Board Meeting for discussion and adoption of the plan The committee also discussed the feedback provided by the parents and patrons in our November 1st Board meeting. We were appreciative of their testimony and advocacy. It was also noted that the feedback provided by the public in the latest DeJONG RICHTER survey was helpful and instructive. We look forward to the Regular Board Meeting on November 14th to finalize our funding plan. c. Enc 17 – Governance: Trustee Maria Greeley presented the following report from October 4, 2016. Attendees: Jennette Clark, Amy Kohlmeier, Coby Dennis, Dr. Don Coberly, Doug Park, Beth Oppenheimer and Maria Greeley There were no revisions suggested for the following policies. 2134 Physical Education and Athletic Physical Exam 3237 Assault and Battery 3310 Safe and Secure Learning Environment 3311 Visitor Identification 3312 Releasing Students to Authorized Individuals 3330 Child Abuse 3340 School Patrols 3350 Emergency Response Plan 3351 Emergency Response Drills 3352 Emergency School Closure 3411 Immunizations 3410 Health Records & Emergency Care 3430 Exclusion for Communicable Diseases 3431 Communicable Diseases 3460 Allergy Accommodations 3460P Allergy Accommodation Procedure 3574 Ninth Grade Participation in High School Interscholastic Activities 3580 Suspension from Extracurricular and Co-Curricular Activities 3580P Suspension from Extracurricular and Co-Curricular Activities-Procedure There were suggested revisions for the following policies.

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3261 Detection Dog Use and 3261P Detection Dog Use Procedure: Revisions were suggested that encouraged a robust discussion regarding protecting students’ civil rights, burden of proof and deterring drugs in schools. The Governance Committee sought a legal opinion on the suggested revisions. 3313P Security Imaging System: There is a deletion suggested which creates consistency with the deletion seen in the first reading. 3440 Administering Medication: Revisions were suggested to incorporate a change in State law. 7210 Disposal of Surplus Equipment and Material: Revisions were suggested to clarify approved methods of disposal. d. Enc 18 – Legislative and Government Affairs: Trustee Dr. Troy Rohn presented the following report from November 1, 2016. Attendees: Ryan Hill, Coby Dennis, Nick Smith, Troy Rohn and Doug Park I. Legislative Luncheon planning – 11/4/16, 11:30-1:00 A. Meeting details 1. Friday, 11/4/ 11:30-1:00 2. RSBP count – 13 legislators have confirmed to attend. Four Board Trustees have also committed. 3. Lunch order 4. Ryan is preparing an agenda 5. Other-What is the format? Is it casual gathering. It’s a little more formal with presentations. For what we would like to see in terms of legislation, we like to present a little more detail for the legislators. We also give the Legislators time to expound on the issues they think are going to be important in the upcoming session. B. Items to discuss (It would be good to aim for roughly 10 minutes per item) 1. Fully funding career ladder – Nick. Nick has provided a nice document with talking points that will be used during the luncheon. Handouts will be provided to legislators. 2. Increased funding for classified staff – Nancy. Raise classified salaries by 7% is what is proposed by S.I. Ybarra which is supported by IASA and ISBA. Nancy will be this up with numbers that support this increase. 3. Health insurance funding – Nick. Funding formula committee was to take up the issue of health insurance. What’s the conversation and potential proposal? There was little information available to the committee at that time and so we took the time to educate the committee on what we see are important issues around health insurance. Nick has provided a detailed outline on what we would like to see happen in terms of budgeting of health insurance for school districts. 4. Background checks – Nick. Allow SDE to share the results of a background check with the employing school district so employees and/or district would not have to pay twice for service. This would require changing statute. 5. Board’s resolution on testing – Don. Make the Legislators aware of our ISBA resolution and what the Region 3 IASA. The state should not adopt any

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state-wide exam that would not provide important feedback to schools on improving instruction. 6. Rule making (HJR5) – hold for stakeholders meeting https://www.legislature.idaho.gov/legislation/2016/HJR005.htm II. Update on Administrative Rules Review A. The rule packet is currently under public comment for next October. III. Collaborative Relationships Discussion: A discussion on the kinds of interactions we have with various governmental agencies was undertaken. How can we capitalize on these relationships and exactly what relationships do we have? It would be to our advantage to expand our mission. Troy suggested that Trustee Park take a leadership role in this area for the committee. IV. Stakeholders meeting. Ryan talked about a date in December: who to invite? IASA, IBSA, SDE, SBOE, IEA. Also whoever is running this type of committee in West Ada. Next Meeting: Lobbyist; How we want to target our knowledge/input to legislators. e. Enc 19 – Strategy: Matt Kobe presented the following report from November 3, 2016. Attendees: Matt Kobe, Coby Dennis, Nancy Gregory, Dave Wagers, Stacey Roth and Debbie Donovan. 1. Boise AP Summer Institute Plan – Debbie Donovan Summer training plan was shared to provide training for AP courses here in our district rather than sending teachers to out of state training. We will be able to provide training for many more teachers as well as expose teachers to the curriculum to help prepare our students for AP participation. Funds from the state STEM action center and district’s foundation account will help fund this institute. 2. Community Schools Update – Stacey Roth Progress was shared regarding the implementation of the Community Schools strategy. A strategy for organizing the resources of the school and community around student success. It is both a place and a set of partnerships between the school and other community resources dedicated to improving student learning, building stronger families and creating healthier communities. Four main focus areas: academics, health and social services, youth and community development and family engagement. Discussed potential site visits to see the program in action. 3. Grading Activity (Selecting Talent vs. Developing Talent) – Debbie Donovan Committee participated in a sample PLC activity distinguishing between grading practices that select talent vs. developing talent. Progress was shared about current training and support provided to schools in making the shift towards implementing the sound grading practices outlined in the new polices that will go into effect 2017-18. 4. SFIT(Student Focused Instruction Time)/TFIT(Teacher Focused Instruction Time Debbie Donovan Shared the new high school instructional time to ease the 7 period day concerns. Schools have developed a schedule for their teachers to use this time to support students in a variety of ways. BOND ELECTION RESOLUTION Deputy Superintendent Coby Dennis reported to the Board: In order to move forward with implementing the Facility Master Plan, the District will need to request that the patrons approve a facility bond. This bond election will be held on March 14, 2017. The amount of bonds in principal

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will not exceed $172,500,000. The Board of Trustees must approve this bond election resolution in order to move forward with an election. The following patrons spoke in support of the bond: Marty Cullen 119 E 42 St Boise, ID Tessa Jones 11360 W Grayling Ct Boise, ID 83709 Sarah Harris 7601 W Apache Way Boise, ID 83714 Amy Lindenberg 8548 W Pembrook Boise, ID 83704 Melissa Goode 202 W Hills Ridge Ct Boise, ID Upon a motion by Trustee Balukoff with a second by Trustee Park the Board unanimously voted to approve the Bond Election Resolution and Ballot Language. STAR UPDATE Administrator Debbie Donovan presented a STAR Data Update – Where we are today: Identify intervention/extension students; Provide an intervention and/or extension through differentiated instruction using resources available and Progress monitor students using STAR. New Components: Spanish version of STAR Math and Reading; K-1 Early Literacy Pilot – Title schools; and Grade 2 STAR Reading and Math. Direct Writing Assessment Supervisor Becca Anderson reported on the Inter-Valley DWA Project. Background – the compelling why. In the past, the state of Idaho assessed student writing using a Direct Writing Assessment at grades 5, 7 and 9. After 19 years, the state dropped the DWA in 08-09. Most districts have maintained some sort of DWA – Boise consistently has used a 6th grade DWA. SIC Superintendents began a discussion to revive the DWA as an assessment to give good, actionable data to teachers. A desire to give writing “a place at the table” again. LEGISLATIVE LUNCH UPDATE A Legislative Luncheon was held on November 4, 2016. Dr. Troy Rohn thanked Nick Smith and Nancy Landon for outstanding presentations. POLICY CHANGES – FIRST READING Director Amy Kohlmeier presented the following policies for First Reading: Administering Medication #3340 and Disposal of Surplus Equipment and Material #7210. POLICY CHANGES – SECOND READING Director Amy Kohlmeier presented the following policy for Second Reading: Security Imaging System Procedures #3313P BOARD/SUPERINTENDENT COMMENTS President Nancy Gregory thanked the Board for their representation at the ISBA Convention and reported that our resolution passed with 94%. Dr. Coberly spoke about the survey that was put out by the funding committee. Dr. Coberly has drafted a response which documents appreciation for the opportunity to participate and expresses

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concerns about the survey design and the validity of the survey results. He will share this draft and is requesting that we provide feedback should we have input for editing. Trustee Park complemented Dr. Coberly on his Data Point blog post published last week regarding the expansion of our Dennis Career Center’s offerings. With the approval of the Bond Election Resolution and Ballot Language tonight, the possible expansion of this critical strategic program is one step closer to reality. EXECUTIVE SESSION At 7:39 P.M. in accordance with I.C. 74-206(1)(b), a motion was made by Trustee Greeley with a second by Trustee Balukoff to move into Executive Session. The Board voted as follows Greeley – yes, Balukoff – yes, Park – yes, Rohn – yes, Wagers – yes, Gregory – yes, Oppenheimer – yes. Those in attendance were: Trustees Nancy Gregory, Maria Greeley, A. J. Balukoff, Troy Rohn, Doug Park, Dave Wagers and Beth Oppenheimer. Also in attendance were: Dr. Don Coberly, Coby Dennis, Jennette Clark, Ann Farris, Lisa Roberts, Amy Kohlmeier, Matt Kobe and Nick Smith. Director Dr. Ann Farris reported on a personnel issue. Director Lisa Roberts reported on a personnel issue. At 7:47 P.M. with a motion by Trustee Park with a second by Trustee Greeley the Board unanimously voted to move back into open session. Upon a motion by Trustee Park with a second by Trustee Rohn the Board unanimously voted to place Employee A on Paid Administrative Leave. Upon a motion by Trustee Park with a second by Trustee Rohn, the Board unanimously voted to place Employee B on Paid Administrative Leave. ADJOURNMENT There being no further business to discuss, Trustee Rohn made a motion with a second by Trustee Greeley to adjourn the Board meeting. The Board unanimously agreed at 7:49 p.m.

__________________________________________ PRESIDENT, BOARD OF TRUSTEES ATTEST:_____________________________ CLERK, BOARD OF TRUSTEES November 14, 2016

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