i,( Republic of thc Phllippln.s

Department of Educatlon National Cepital Region

SdDoE Oh,tlon OfSce Queron Clty Nu.va Eciia St., BagoBantay, Qulzon Clty wrxv.deDedoc.Dh

Dec€mber 18,2017

i/EMORANDUM TO: Assistatrt Schools Division Superintendents

Chicfs, SGOD and CID Education Program Supervisors/Public Schools District Supervisors Public and Private Elemenlary and Secotrdary School Heads/Prircipxrls

LISIBEIS Coordiostorg All Concemed f,ND OF'SCHOOL YEAR 2016.2017 UPDATING OF Lf,ARNER PROFILES ON THf, Lf,ARNER INFORMATION SYSTEM AND ADDITIONAL DATA REQUIREMENTS IN THE ENIIANCED BASIC EDTICATION INFORMATION SYSTEM

l.

Attached is DepEd Order No. 23 s. 2017 ftom Lf,ONOR MAGTOLIS BRIQNES,

of School Yesr (SY) 201G2017 UpdrtitrS of Lalmer Proliles on the Le{mer lnformation System (LIS) and Additiotrrl Dttr Requircme s iD the Enhrnccd Brsic Educ.tiod Informatioa Systen (EBEIS)'

DepEd Secretary, re Ead

contetrt of whioh is self explanatory.

2.

lmmediate dissemitration ofthis Memorandum is desired

REGIS Chiei

sc

hool Govemance and Op€ntlons oivbion

offrcer in ChaE. OfficG of the schools Divisbn Sup€rintondent

rt5"r.

Derrartment of Edu(*itirn

scriocL3 Di$3roN o,$tcE

qu;zoit cilY

U,? X.4nrHir ol tlrr Srilipuirrrs

llatc:

Depsrtmrnt of @tucstion

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24

APR 2017

Dep&l ORDER No. lt , s.2ol7 EIID OF ITSOOL YEAR 2016-2017 I'PDATNTO OF LEARICER PROFILES OIt TIIE LEARN&,IIIFOR ATIOIT BYSTW AI{D ADDITIOIIAL DATA NEQTNRflEITS IT TIIE EIIEAITCED BAAIC IDUCATION InNORI ATIOI( SYBTEU To

Undersecretaries Assistant Sccretaries Bureau and Service Directors Regional Sccrctary, ARMM Regiotral Dircltors Schook Divisiofl Superintendents Public atrd Private EleEentaiy and Secondary Schools Heads All Others Concemed

l.

The Department of &lucation (DepEd) issues the enclosed guideliDes on t}le (gY) 2016-2017 Upa.etla3 of L.rner Proil.r or th. L.nr.r

[od of gchool yc.r

htor6.tlo!

AFTGD

lual .!d Addltlold lrat R.qurr.lrcntr b ttc Eolalccd

B.rtc EdEc.tlo[ lnfota.tlo. Ay*cnr EaElAl. 2. This DepEd Order aiEs to provide guidance to all concetued s€hools and learning centcrs on the End of SY updating of leamers' profiles and data collection of besic education statistica.

3.

For End of SY 2016-2017 data, a.ll public and private eleoentary and

aeclndary schools, etate universities snd colleges (SUCs) ofrering el€Bentary and eccondsry education, ale directed to update their leer:ner$' proailcs and other date requirements through the LIS and EBEIS.

4.

IrnrEediatc diascmination of and strict compliance with this Order is deeired.

BRIOI{ES

Secletaiy Encl.: As statcd Refcrcoce: DepEd Order No. 52, s. 2016 To bc indicatcd in thc Perpetual lndex undcr thc following subjects: DATA FORMS INFORMATION TECHNOIOGY

LEARNER POLICY

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City 1600

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(Enclosurc to DepEd Order No. 23, s. 2017)

EfiD OT SCEOOL YEAR 2016-2017 I'PDAflIG OF LEAnI{ER, PX)FII.EA OT TEE LEARXER IITORXA,IIOII AYETEI ILI8} AIII' ADDITIOI{AL DATA ntQrrInExEfTS ut TEE DI|ITAITCED BAAIC EDUCATTOIT rrFOS.IlTtOlt sYsT {EB*la}

I.

Rrtlom.l.

The Department recognizres the importance of maintaining accurate, quality and rclcvant baaic education statistics in addressing the needs o{ our echools and learners, in support of the performance eva.luation of the basic education sector vig-i-vis tlre achievement of DepEd'g goals as stated in t}le ten-point agenda of the

current admini8trations Social Development Goals (SDG8), and otlEr international com@itEents.

tr. Strtcao[t

ofPoltcy

The Department hereby issues the guidelines on the End of School Year, (EOSY) 2016-2017 updating of learner profiles on t}le l€amer Information Sy8tem (LlS), and additional data requirementa in the Enhanced Basic Education lnformation System (EBEISI. The updating of information of learners' basic profiles, enrolmeot atatus, ead of school y€ar academic accomplishrrent for the whole school year in the LlS, and other useful data and infoimation is needed for ptranning & budgeting, allocation of rcsource8, and setting operational tarS€ts.

Itr.

Scopo of tLo Poltcy

For Erd of School \ear 2O16-2OL7 data, aU public and private eLamentary and secrndary schools, state universities alld colleges (SUCS) offering ci€mentary and E€condary education, are dirccted to update tleir learnera' profi.lea aqd ot]rcr data requirements through the LIS and EBEIS.

IV.

Prooadurca

.L LG.rlGr lnfofla.tlo! syrt.E (LI8) For Grades I to 10, the School Form 5 - Report on Promotbn and l:vel of Profrcieocy and School Form 6 - Summarized Report on Promotion and l€vel of Profrciency aa cortained in the DO 4, s. 2014 "Moption of the Modified School Forme (SFs) for PubLic EieEefltary and Se.ondary Schools effective End of School Year 2013-20i4" slull be utilized. Class adviscrs are tasked to resolve all learner profile issues to ensure a complete and accuiate Master List of L.amers for SY 2016-2017,

In updating the EOSY Status 1€amer Profiles, the claas advisers ahall follos/ these atepa:

a. The EOSY statue of t]rc leamer shall be updated based on the foltrowing guidelines:

'Promoted" is the status of a leamer who has achieved a final grade of at Ieast 75ol" in aI barning a.reas. The harner will tr promoted to the n€xt gradc level. In t}le system, if no other status is selected, the bamer ir tagBed ae "Promoted'.

ii, 'Conditionally Promoted" is the statu8 of a leamer who did not meet erpectations in at most two (2) learning ateas. The lesrner muat paag remedial cbeees for learning areas where he/she failed, in order to be promoted to the next grade level. Otherwise, the learner is retained in the sarne grade level.

iii. "Retained" is the status of a learner who did not rtleet exp€ctationa in at leaEt tttree {3) learning areas. 'I}e leamer remains irr t}re saDe grade level. iv. -Tran8fc[ad Ouf is the atatus of a leamer rrho traDsferred to another school or AIS Program within the SY. The tagging of the learner as a traneferee will be the responsibility of the receiving school. The sy8tem will autoEatically utrdate the status of thc barner aa -Ttansferred Out" once the originating school taSs the learne! as "No langer in School", the receiving school enrolls t}le leamer, and both schoolE havc lirlalized their EOSY master lists. v. 'Droppcd Out" is the statuB of a learner who left the school and did not complete t}e fuU term for reasons other than transferring to anotier sch@l or ALS PrograE and death. The system will automatically update t]re statuE of the leamer ae "Dropped Out' if the originating school tags the learner aa "No longer in School" and he/Ehe i8 not enmlled in another school.

werr acc€lerated within the SY, t}le learncr mu8t 6rst be enrolled to the higher grade level before t}le EOSY status is updated. Th€ cysrem will automatically tag the learner as 'Accelerated' in his/ her enrolLnent record in the lor,ver grade level. The learner'a record will be

b. For learners who

rellected in the Rcport on Promotions of the higher grade level.

the generation of School Form8 5 and 6 will be available in the LIS upon a school'a finalization of its EOSY aubmis8ion. However, t}le flnal aDd official School FormE 5 and 6 will be available in t}Ie system no later tha, five (5) days after the deadline for EOSY updating. For computation of general average, please observe guidelines stipulated in DepEd Order 8, s. 2015 and DepEd Order 36, s. 2016.

Ttre Senior Hrgh School is designed by semester and tack/program. Aucr A "End of &hool Y.rr Etrtlr for SBg ..terlt.t of LG.rn r., will be used to update the etatus of the learners. To updat€ tlrc status of SHS barners, below are the delirritiona of data el€Erentg to b€ considered:

I!

gchool

- learner

who is

still in school (attending classes) as of the

liaat

day of claeoes

tro Ia.3or

!r

Achool - L€amer who left school {stopped attending class€s in

any schoou before the end of the Semester

Fo. 2nd SGac.ter

a. CoDplot

r -

L€araer who completed/ satistied (obtained

at l€ast 7570)

requirement in aU subject areas

b. lacoaplctc

- karncr

who failed (obtained les-s than 75olo) in one or more

subject ar€as (rega.dleac of nulrbei of subjecte failed)

c. lto Lont r tn Scbool - l€arner who left school any schoo| befote the end of tie Semester

(stopped attending claaaes

in

Eld of ScLooI Yos 8t tu. by ProgrrE a. Rogdrr - [.earner who coftpleted/satisfied (obtained at least rcquirement in aU subject areae in both th€ lst and 2nd aemest€rs b.

Irt

7570)

alrfar - leamer who did not satisfy/complete requirements in onc or both

semeatera

The status of No Lon8er in School (NtS) Ehall be categorized as follors:

l.

ltcaalGntcd - kamer was assessed and qualificd for tlte higher grade level for the next rchool year, and is no longer attending clasaes after the Echool year

tt.

Drop-out

-

l€arner has bft school and has not completed the fuU teEn in

the said school for reasona other thatr transferring to another school or AI.s program ard death

Ut Dcrth- karner is declared clinically dead.

Death Certifrcate or any

cquivalent document shall be presented

lv.

curent

Trranforrcd to AL8 - La.rner has transferred to ALS program

trrnrfctred to &hool lbroad - l,earner

transferred and ig continuing

hie/ her echooling abroad

vt. Tr.!.fcred to Int.rlrtloo.l

School

learner transferred

to

an

internationa I school Class advisec of public ochools and designated LIS school system administrators of private schools and SUCs ofrering elementary and secondary education must en8ure that all the learners' atatuses are updated. School Heada must en8ure the accuracy arrd completeneas of the school's EOSY submissions before tlesc sre "finalized" in the LIS.

B, E6h.ace Br.ic Edr8rtlon

hforE.tlon gyrteh

(8BEI8)

The following additional data elements will also be gathered and depl,oyed this end of ehool year, as per DepEd Order 52, s. 2016, Data Collection of Basic Education

Statistics in the l,earner Information System ard Enhanced Basic Education Informatkrn System for Begilning of SchoolYear 2076-2077:

Govorlrllctlt El.E.ot ry School Pro8t (GESP), Govorauent Judor lI[L Achool Profile ((UEAPI, O,ovenlEelt aetdos Elgh School P.oIll. (CBE8P|, oovoraacat lat.Sr.trd Echool Pronb |GI8A, f vrt€ Achool Proilc, 8trtc Uatvrrdt cr l'd Collcgcr Sohool hoila

. Safe l4arning Facilities o kaming Areae with DRRM-Related Concepts o Teachiag Fersonnel who received Cours€s/Training . . . . . . e .

on DRRM/Cliaatc Chaage Adaptation lntegration of Climate Change Adaptation and Disaster Ri8k Red uction and Management (DRRM) School Disaster Ri.8k Reductbn and Management TeaE lrarners who received courses/Ttaining on DRRM/CCA Health and Nutiition Operation and Maintenaoce for Salitation and Facilities Menstrual Hygiene

Travel Details (Onc-way) from School School I-ocation

Noto: Whichever data ebment is applicable to the data gathering

forns

TlBGlln.. Activities Start of EncodinP in the LIS lor K- 10 Start of Encoding in the lls for Grades

ll-

Dat€

April 17-May 30, 20l7 April 19, 2017-May 30,2017

12

UDdatinr of School Prolile Facility on Co.recting Curriculum OfferinS Classifi cation (COC) EDcoding of additional Data Elements for SY 2016-2017 in the EBEIS Validation of t}le encoding of LIS and Closing EBEIS

l

-30 2017

May 1 -3O, 2O17 May 8, 20i7-May 30,2017 1-30 2017 May 30,2017

Ovartltn. s.rvtc.. ..ud PaltEcat To meet the US tarSet Bchedules, all personnel involved in tie LIS at the school, district, and division levelg are allowed to relrder overtime (O1') services during $eekdays, weekends, and holidays when necesaary. At the school level, tlese OT €rvices can be converted to aervice credits.

All schools, divisione, and regions are enjoined to establish Eechanisms to enaur€ the timelinese, codpleteness, and accuracy of leamer data aa thesc are crucial to tlrc generation of performance indicators, Beginning of School Year IBOSY] 20162017 leamer enrolment, and Senior High School Implementadon.

V.

odtotlrg rld

Ert

lurtlo!

The Schoote Division Superintendents tlEough the School Covemance and OFrations Divirion - Ptanning and Research Units, and the lnformation Technolos/ Offrcers shall jointty provide technical assistance arld retources, as neceasary, to thc schools to ensure compli,ance with the Suidelines.of the EOSY updating in the LIS. Particular attention must be grvgn t9 sc}rools with no acces{r to int".iut facilities. I1le Regional Directors through the Policy, Planning and ie*aich oivision ghall monitor the divisions' provision of technical assistance and resourc€s to achoolE for the EOSY updating.

VL

Elfcctlvlty

This Order shall take effect immediately upon its approval

I

Cnd of school Ye.r Status As

io.

SHs

M.nerllst ol t-earners

of

Program:_ Grade level:

_

Class:

LAST NAME

LRN

FIRsT NAME

MIDDLT NAME

--I-

End

sEx

EXTEN5ION NAME

ENDOF SEMESTER STATUS 15t 5€m

2.d

Sem

End

of S.hoolYear

Status by Progrerr

tt

dl Seh.rter Stato.

for ln

1st remester (interim indlcator for SY 2015-2017 only)

school

No LonSer in

S.hool

Completer No LonSer in School End of

S.hool Ye.r St.tus

h

Reaular

trregul.r

Learnerwho are stillin school (attending classes)as ofthe last day of .la5ses L€arner wholett sahool(stop attendln8 classes in any sahool)before the end otSemester

Learn.r who completed/s.tisfled (obtained at least 75%) requkcment ln.llsubJ€ct areas L.arner who failed lobtai..d l€ss than 7S%) in one or more sublectareas (regardless ol number otsubiects failed) tearner who Ieft schoollnop attending classes in any schoollbefore tfie end ofSemester

Proar.m

telrner who complet€d/satisfied lobtained at least 75%) requirement in allsubject areas both in 13t and 2nd semester tearn€r \f,ho was not abl€ lo sethfy/completE th€ requirement in on€ or both r€mest€rt

Notification witidisplay ifthe lerrn€r shifted from 06€ track/proEram to a.other within the SchooiYear