USS Enterprise MMA Training Ship from 17 October 1892 – 4 May 1909

MASSACHUSETTS MARITIME ACADEMY END OF YEAR REPORTS 2015/2016

September 2016

FROM:

President

TO:

Board of Trustees

SUBJ:

End of Year Reports

It has been a busy 125th year! The 2015-16 academic year found me frequently in our nation’s capital with other state maritime academy presidents as we continued our mission toward the funding of a purpose-built, single designation training ship for maritime academies and FEMA. Our itinerary was full of strategy meetings and congressional visits and our outlook continues to be optimistic! Another primary focus of mine was funding for our proposed new academic/engineering building which will support multiple classrooms and four specialty labs along with one computer classroom and offices for engineering faculty. As I pursue this effort on Beacon Hill and with our local representatives, the following bragging rights support this mission, along with the fact that our students are hard-working, driven and 98% of graduates secure full-time employment within six months: • MMA Ranks 6th for Best Value Public Colleges: www.payscale.com/college-roi/school-type/public • MMA Ranks 6th in MA for Return on Investment: www.payscale.com/college-roi/full-list/bystate/Massachusetts • MMA Ranks 13th in nation for Return on Investment: www.payscale.com/college-roi/full-list Our continued pursuit of diversity benefitted from the expertise of Dr. Harold Cheatham, who consulted with faculty, staff and students and helped set the Academy on a path to inclusive excellence. Needless to say, the past year has been a high water mark for me both personally and professionally, and I am honored to serve as the President of MMA. I hope you enjoy reading the following reports from our Vice Presidents. Best regards,

Francis X. McDonald, LPD RADM, USMS President

Academic Divisional Report Academic year 2015-2016 Highlights: • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Marine Transportation curriculum revision adopted Emergency Management curriculum revision adopted New minor established in Homeland Security Established Teacher practicum concentration for Preliminary Mass Licensure Secondary Ed MSEP and EM become separate academic departments Social Science department conducts self-study Humanities department conducts self-study Submission of five year NEASC report-favorable recommendation received from NEASC Submission of Special Mission report to DHE-favorable recommendation received from DHE Self-Study on Energy Systems Engineering forwarded to ABET evaluation team Largest graduation class 364 First graduation class for Energy Systems Engineering Energy Systems Engineers had 100% pass for FE exam Core competencies reviewed and modified in governance Two successful Career Fairs with over 100 companies in attendance at each event Dual enrollment out-reach with two course hosted at the John D O’Bryant school in Roxbury Exceptional USCG exam pass rates 88% deck and 97% engine Live stream two classes to China (Meteorology and Cargo) Received two live streamed classes from Fitchburg Statue University (Arabic and Italian) Sea Term 2016-first sea term to allow only MT and ME majors Approximately 5000 performance based assessments were conducted on sea term (MT & ME) First year completed where majors must be selected as part of the admissions process Nautilus VII published Turning Tides, fourth edition, published First cycle of Experiential Learning for EM conducted at Habitat for Humanity in Fla (W-2016) First cycle of Experiential Learning for MSEP in St. Johns, VI (W-2016) Created Sustainability Experiential Learning for ESE and FE in Costa Rica at Earth University Expanded IMB Experiential Learning to Singapore and Liverpool Full implementation is now in effect for Writing Proficiency Exam First cycle of Fire Fighter 1&2 certification completed with 9 at Barnstable County Federal funding (USCG) sought in support of EM Simulator Federal funding (MARAD) sought in support of acquisition of static boiler located in Newport, RI Civic Learning rubric created by Social Science and approved in governance 15 issues addressed by our internal governance process LCDR Whitney Griffin assigned as Liaison to Navy Science department Commissioning (8 USNR), (1 US Army) and (2 USCG) DGCE recruited and enrolled two full cohorts of MS students DGCE netted > $200,000 in each academic intersession (winter and summer 2016) CMPT ran specialized training for Noble, Entergy, USCG Inspectors and FM Global CMPT ran multiple STCW courses for MMA and visiting professional seafarers Career Service provided 128 winter and 73 summer commercial shipping billets Career Services provided 177 winter and 175 summer shore-side co-op billets

• • • • • • • • • • •

• • • •

Career Services coordinated Fire Fighting training for nearly 1000 cadets Career Services coordinated VPDSD training to 210 cadets Career Services coordinated lifeboatmen training for 210 cadets STCW/Licensing maintains sea time logs for all (800) license track cadets annually Office of Instructional Effectiveness ran surveys for job placement, co-op employer, senior exit survey, campus climate survey and recent alumni survey Office of Institutional Effectiveness established MOU with Bridgewater State University to all MMA staff to use the BSU Institutional Research Board Acquired and installed new Gas Turbine Software from USN for engineering Acquired and installed new propulsion software from L-3 for engineering Upgraded Liquid Cargo Lab Upgraded Electronic Nav lab, 360 Sim and Tug simulator and Radar lab The Disability Resource Office saw 77 students eligible for accommodations. Of these, only 49 students utilized their accommodations during the fall semester, and 47 students utilized accommodations during the spring semester Performed 49 personnel reviews of faculty and forwarded recommendations to HR/President consisting of reappointments, promotions, tenure, post tenure review and sabbaticals. Performed personnel review for 16 administrative staff EM undergraduates conducted TTX for National Sea Shore Park Service and county Worked closely with DHE to formalize the Academy’s link to Commonwealth Committment

New Staffing Engineering Lab Tech

Larry Jones (fall 2015)

Engineering Lab Tech

Paul Coleman (fall 2015)

Engineering faculty

Dr. Gregory Russell (spring 2016)

Engineering faculty

Failed two year search with multiple offers

Engineering faculty

Laura Wilcox (fall 2016) Blue/Gold

Marine Transportation Lt Kurt Decicco (shift from APA to MSCA) (spring 2016) Blue/Gold Emergency MGT

Dr. Ed Valla (fall 2016)

IMB

Ashok Pandey ABD (spring 2017)

Humanities

Dr. Michelle Burke (fall 2016)

Humanities

Dr. Allison Parker (fall 2016)

Humanities

Dr. Anton Smith (fall 2016)

As of July 2016 there are multiple faculty searches occurring for Math, Engineering, Physics, and Social Science faculty. The searches are extended when the pool of applicants is insufficient. An early retirement incentive anticipated for fall of 2016 could result in 5 or more faculty vacancies. Challenges with staffing needs are being experienced in the Registrar’s office and Career Services as more students equate to more administrative load. Career Services experienced the departure of Lt Kerri O’Mally who coordinates ESE and FE co-ops. This position will be staffed with a pat time staffer during the fall while conducting a search for a permanent person.

Risk Assessment for 2016-2017 1) Finding properly credentialed faculty (both 0-1 and 0-3) to fulfill the necessary number of sections for growing enrollment while maintaining academic quality and scheduling sufficient sections. 2) Identifying sufficient classroom and lab space for the growing enrollment 3) Managing Experiential Learning initiative 4) Finding commercial shipping billets for growing USCG track programs 5) Finding paid co-ops for growing enrollment non-license programs (FY 17 loss of state support for co-op funding) 6) Need to expand support staff for Career Services and Registrar’s office Respectfully submitted, Captain Brad Lima, MMA

FY16 Annual Report MMA Advancement By: Holly Knight, July, 2016 Mission and Goal Build a comprehensive advancement program by providing an ever-growing pipeline of financial capital for the future of the Academy, its cadets and faculty while providing the most cost efficient Advancement program among the state and maritime colleges. Fund-raising as well as strong alumni and corporate relations are imperative to the Academy’s future success. Leadership Giving In Fiscal Year 2016, we received 34 leadership gifts (gifts of $10,000+) from 21 corporations/ organizations and 13 individuals. There were three gifts of $100,000 this year, FM Global (naming of the FM Global Lab), Chartwells (athletics support) and ABS (scholarship funds). In addition to closing the above gifts, the Advancement staff continued to prospect manage 60 active proposals of $10,000 and above. Leadership gifts are a result of cultivating relationships and the Advancement team makes more than 300 personal visits with prospects and donors each year. Prospect Travel – outside of New England (New England visits continuous) included Houston TX, New York City/CT, Florida, California, and Louisiana. Leadership Giving this year was propelled by honoring the McAllister Family during the Salute to the Maritime Person of the Year and celebrating the Academy’s 125th birthday soliciting sponsorships for this special year. Annual Giving MMA’s phonathon program has continued to thrive throughout this past year. We had 20 student callers, calling in two shifts per night during both the fall and spring semester. The phonathon raised $38,750 from 475 alumni. The phonathon is important, not just because of the funds it raises and data clean up but also because of the relationships created when our cadets make personal contact with our alumni. In addition to phonathon, annual unrestricted gifts are secured through direct mail and e-mail solicitations. In Fiscal Year 16, the theme of the direct mail campaign was “Believe in Us, Invest in Them” The fall semester direct mail piece featured cadets with short stories and photos, the winter/spring piece was a personalized letter stressing the importance of matching gifts. In addition, prior to Homecoming and Reunion weekend we have individual class volunteers send out personal asks to their classmates. All of these solicitations are followed up by one or two e-mail solicitations – this more personal approach allowed us to increase our direct mail response rate. After phonathon and direct mail/e-mail solicitations, our most successful Annual giving effort were two giving challenges. Giving Tuesday which is the Tuesday after Thanksgiving (day after cyber Monday, brought in 71 gifts at $19,194 and the MMA challenge (Maine vs. Massachusetts) While we lost this year to Maine, really both schools won with our numbers being 471 alumni participating donating $7,531, with a few first time donors. Finally, the Class of 2016 senior class campaign had a full schedule of events including, “How to Work a Room,” “How to Buy your First House,” “How to Spend, Save, Share and Invest your First Paycheck,” all these events incorporate lessons on philanthropy. During the “How to Spend, Save, Share and Invest your first paycheck, alumnus and financial advisor Jeff Cutter ’89, of Cutter Financial donated $100 for every senior in attendance in their names, the seniors were very grateful, a true lesson

in philanthropy. The campaign ended with Trustee Geoff Wilkinson and Admiral McDonald flipping burgers for the seniors during a celebratory cookout. Combined with a matching gift from Trustee Wilkinson, the Senior Class campaign raised a record $17,000 with 51% of the class participating. The funds raised went to both the Jeffrey Mathias and Keith Griffin Scholarship Funds and the experience provided a valuable lesson on philanthropy and giving back. Special Events Special fundraising and friend-raising events are time consuming and there is a lot of staff effort and time put in by the Advancement team. In addition to the funds the event generates, we cannot underestimate the role of special events with both Annual and Leadership Giving. Homecoming and Reunion Weekend, Admirals Gala, Salute to the Maritime Person of the Year, T.S. Kennedy receptions, 125th Birthday Celebration, National Maritime Day event and alumni receptions such as the one hosted in Houston and Washington DC all generate connections, good will, good times and gifts for the Academy. The events raise funds but they also identify and engage leadership giving prospects. Our latest example, an alumnus came back for his 50th reunion, he wanted to re-connect with the school and the 50th was the way to do it. Two years later, he is our largest individual donor. Although a lot of variables went into the decision of making this gift, the positive experience during his 50th was the beginning of a very special relationship. When looking at the proceeds from special events, you need to take into account the cultivation of leadership donors. Not all special events costs came from the Academy or Foundation, this year Wilhelmson Shipping sponsored our Houston Alumni reception. The Salute to the Maritime Person of the year honoring the McAllister family held in New York City raised the largest amount of any Emery Rice medalist honoree celebration. The 125th Birthday celebration on board the TS Kennedy in Boston provided us with corporate sponsors such as, Boston Towing and Transportation, Charter Environmental, Clean Harbors, Poten & Partners, Inc, Veolia, International Registries, ABLE services, Chembulk Maritime, Jay Cashman, Massport, Northeast Marine Pilots Association, Bond Brothers and several others. Donor Relations We continue to: • Schedule meet and greets for donors and their scholarship recipients • Send individualized endowment fund reports to fund donors • Coordinate personal thank you notes with photos from cadets to their donors for specific scholarship funds • Thank you note to every donor from Admiral McDonald $1,000 up and Holly Knight, gifts under $1,000, in addition to special notes from other Advancement staff. • Holiday cards • Photos and bios of scholarship recipients for publication and for corporate press releases • Started cataloguing and began to manage naming opportunities on campus such as plaques, bricks, spaces, etc. • Able to offer assistance with external fundraising events for the Academy like golf tournaments, charity memorial walks, etc. Operations The complex project of having our Smart Call Software interface with our donor database Raisers Edge took months but in the end was a success and allows Advancement to run more efficiently.

The Numbers The Advancement office closed FY16 with nearly 3,000 gifts from 1,807 donors at $2.1M. We raised our alumni giving participation from 14% to 22%, an incredible jump helped along by our continued good work and our new partnership with the athletics department in tracking athletic fundraising.

Enrollment & Admissions 2015-2016 Class of 2020

Prepared by Elizabeth B. Stevenson, LPD Vice President of Enrollment Management August 2016

Enrollment 2015-2016 Numbers in this end of year report are reflective as of June 30, 2016. For the academic year 2015-2016, Class of 2020, the Enrollment office exceeded the incoming goal of 475 students with 503, once again becoming a record incoming class. Another achievement over the past year credited to the entire campus was achieving a 93% retention rate for the class of 2019. Applications Overall, over 2,000 applications were received. The total number of acceptances was 554 bringing the yield (ratio of acceptances to deposits) to over 85%, this is up from 78% last year and compares to other state universities average around 40%. Class of 2020 Applications in Detail The class is geographically diverse representing 23 States (including Puerto Rico) and 2 Countries. Regions as represented by tuition breakdown include: 422 Instate (MA, CT, RI) 15 NE Region (ME, NH, VT) 45 Maritime Regional (DE, FL, GA, LA, MD, NJ, NC, PA, SC, VA, Washington, DC) 16 Out of State 5 Out of Country (Panama, Mexico)

The class consists of 61 women and 422 men and continues to increase in diversity.

Alien

African American Asian

Hispanic

Total

Male

Female

9

9

0

2 9

22

2 8

21

0 1 1

Caucasian

371

319

52

Multiracial

6

6

0

Unknown

84

78

7

For the past two enrollment cycles, applicants have applied into specific majors and are then accepted into that specific program. With two years of data, predictions were accurate as each program was successfully filled or slightly over subscribed. Standardized test scores and GPA’s are reflective of the license track and Energy Systems majors being the most competitive. Majors by Average GPA and SAT Major

Avg. SAT

Avg. GPA

MENG

1070

3.25

MTRA

1040

IMBU

1025

ESEN

EMGT FENG

MSEP

1140 980

1015 1020

Class Averages:

3.42

SAT 1035

3.1

GPA 3.15

3.1

ACT 23

3.2 3.0 3.1

Outreach and Partnerships MMA continued outreach to local schools and organizations creating interest with potential prospective students. Campus visits exceeded 1,000 students. New school visits from Lynn Classical High School; Southegan High School, New Hampshire; and the Sandwich STEM Academy and as word continues it is anticipated that there will be in increase in new schools showing an interest in bringing students to campus. Partnership with the other State Universities enrollment offices resulted in MMA acting as host to over 100 area high school guidance counselors. Hosting counselors on campus provided the opportunity showcase all the Academy has to offer to a captive audience while working collaboratively with the other State Universities. New or expanded partnerships formed this year included: • College Prospects of America: Latin America CPOALA • Oxford International School • Balboa Academy • Riviera Beach Maritime Academy in Florida • Caribbean School in Ponce, PR • Ship Operators Cooperative Program (SOCP) Dual Enrollment Applauded by Mayor Walsh in the spring, dual enrollment continues to provide an opportunity for eligible high school students to enroll at MMA as non-degree students and have course credit be recognized toward degree completion. Requirements for students include: be a resident of Massachusetts, enrolled in a Massachusetts public secondary school or nonpublic school, including home school, have a minimum cumulative high school GPA of 2.5 (or demonstrate potential for academic success). A total of five dual enrollment courses were offered, three at MMA and two at the John D. O’Bryant School of Mathematics (JDO) and Science in Roxbury. Course offerings included Coastal Navigation, English Composition, The Business of Shipping, and Introduction to Emergency Management (MMA and JDO). 88 students successfully completed the 5 classes.

The dual enrollment program at JDO is a continuation of the strategic recruitment and partnership between each institution. This comprehensive exchange and engagement approach with JDO is a means to build meaningful experiences for prospective students, parents, and school administration. The successful partnership with JDO is on track to be formalized by Boston Public Schools (BPS) in the Fall of 2016. The agreement presented to BPS includes: • Home High School Visits by MMA cadets to JDO students • Transportation for JDO students to MMA open house events • Specific invitations special to MMA events • Attendance at JDO College Fair • MMA Cadet/JDO Alumni “Reach-back” and mentoring • JDO JROTC Drill competitions hosted at MMA • Application fee waivers for applicants • Admissions & Financial Aid info session for students and parents • Continued dual enrollment at the JDO campus • Scholarship to SSLP • Open communication and dialogue between MMA Admission Counselors following up with students, school staff, and student families regarding targeted On-Campus Programming Success continues with the Junior Women Leaders in STEM (JWL) and Sea, Science, and Leadership (SSLP) programs. The goal of Junior Women Leaders in STEM is to celebrate current female high school juniors who have demonstrated excellence and leadership in one or more of the following areas: science, technology, engineering, and math (STEM). JWL had over 25 qualified nominees and 18 attendees at the on-campus ceremony. MMA cadets and alumni spoke to students, parents, and school administrators of their personal MMA experience, provided tours of campus, and awardees were presented with a certificate, STEM-book, and were provided scholarship to attend the Sea, Science and Leadership Program (SSLP) in August. The mission of Sea, Science and Leadership Program (SSLP) is to provide high school students with interactive, educational workshops that build confidence, challenge decision-making skills that develop and strengthen leadership qualities. The target audience are students currently in high school who are interested in applying to and attending MMA. SSLP maximized enrollment with 120 students representing 14-states. 2015 opened the program to international students and welcomed 4 Panamanians in attendance. Initiatives With a partnership between the 28 undergraduate campuses in the Massachusetts system of public higher education, MMA was excited to join in and be part of the Commonwealth Commitment. This project spans several years and allows each campus the ability to easily accept transfer credits between institutions. The program is an innovative college affordability and completion plan to help more students achieve the dream of a college degree. As MMA continues to have an increase in transfer students, the Commonwealth Commitment will allow the Academy to better serve their unique needs.

Recruitment Abroad An international recruitment effort was realized during the winter sea term port of call to Panama. As a result, over 140 visitors toured the TS Kennedy and yielded four deposited students for Fall 2016 and one early applicant for Fall 2017. The success of Open Ship Panama will have lasting effects as the next generation of Panamanians looks for a maritime focused education and our ties to alumni and families creates a buzz about MMA. A second less formal Open Ship program took place in Key West, FL with twelve mostly sophomore students from Key West High School touring the vessel and exploring their college opportunities. Contact and follow up will continue as the admissions office will look cultivate future cadets. Online & Social Media Facebook reached over 10,000 “likes” and Twitter continued with an increase in followers and “tweets”. Along with a new look to the web site and launch of an MMA “app”, each week a new featured story was posted to the front page.

2013 2014 2015 2016

Facebook Likes

Twitter Followers

Tweets

4,440

3,186

2,216

3,093 5,120

10,090

2,504 3,682 4,146

1,762 2,293 2,352

FINANCE DIVISION FY2016 BUDGET NARRATIVE The FY 2016 budget narrative is presented in three parts: • Net Assets • Revenue • Operational Expenses/Deferred Maintenance/Capital Expenditures NET ASSETS Net assets are split between investments in capital assets, restricted expendable fund and unrestricted “rainy day” fund. Recapitalization and reserve funds sit in the unrestricted net assets and are designated for a specific purpose, (athletic field, simulators, etc.) Capital Assets During FY 2016 we added $2,078,589 net of depreciation of $3,065,618 with related debts/cash transfer adjustment of $6,634,816, resulting in a decrease in our net investment in capital assets of $1,490,609. A balance of $14.3M in Massachusetts State College Building Authority (MSCBA) Bonds was originally financing four projects (Admiral Hall’s Expansion, Marine Dock, Mess Deck’s expansion and Waste Water Plant upgrade). In FY 2016, the Marine Dock was project was put on hold and $1.5M was transferred out to fund the purchase and upgrade of the Taylor Road Parking lot, an additional $2.4M will be transfer out in the summer of FY 2017 to fund the Loop Road project. Restricted Expendable Fund $1,411,860 received in FY 2015 from the Department of Capital Asset Management and Maintenance (DCAMM) was spent this fiscal year for replacement of deteriorated roofs, windows replacement and envelop upgrade on the Harrington and the Bresnahan Buildings. $346,300 received from a DCAMM state appropriation for Solar Thermal Installation project to heat the pool was completed during the summer of FY 2016. Our temporarily restricted fund includes: simulator fund, STCW fund, emergency DCAMM fund, water proofing fund, athletic fund, and miscellaneous grants fund. Unrestricted Fund The unrestricted fund increased by $2,860,925 due to a net operating surplus. Our unrestricted fund, or “rainy day” fund, including Board of Trustees designated funds, will total $23,904,016 at the end of FY 2016, excluding GASB68 adjustment. Audit adjustments, noncash state charge back for GASB 68 to recognize Retirement Liability will change this balance by a substantial amount. Last year an adjustment of $1,554,692 was recorded to cover FY 2015/14, we are expecting a comparable amount to cover FY 2016; the State Comptroller is expecting to release those numbers by mid-September. The numbers are presented on a modified cash basis, as adjustments are made for payroll accrual, deferred revenue and payable. One non cash event affected FY 2016 income and results: a transfer to our Capital Assets from the Division of Capital Asset Management and Maintenance (DCAMM) of $354,547. REVENUE Our total revenue was 5.13% or $2,389,047 higher than budgeted. The attached worksheet shows the details of this variance.

State FY 2016 state appropriation was funded at $16,194,745, a total of $652,867 or 4.2% more than originally budgeted, supplemental $166,221 to cover FY 2014 and FY 2015 collective bargaining short fall and $486,646 formula funding allocation approved by the Legislation. In FY 2016 we also received additional funding of $62,641 for Elevator upgrade. A previously approved appropriation of $1Million toward Hydrokinetic was reversed by the Legislation; the Academy is looking for other funding sources for this project. Federal MMA received a total of $500,000 from MARAD in FY 2016, $100,000 less than budgeted. Those funds are allocated toward fuel expense for the cruise and other cruise expenses. MARAD contributed additional reimbursement to fund the trip to Boston for the celebration of 125 birthday celebration of the Academy. Student Billing FY 2016 net students’ revenue was 8.77% or $2,484,876 above budget. (Note: student revenue is netted against our increased institutional financial aid.) FY 2016 gross students’ revenue was $2,730,940 or 8.37% higher than budgeted. We budgeted conservatively; an average of 1400 students in the dorms, an average of 50 commuter students over the fall and spring semesters, and 595 students for the winter cruise. Our invoiced student counts were an average of 1455 in the dorms (including ship and Beachmoor residency) and an average of 80 commuters over the fall and spring semesters. We invoiced 600 students for the winter cruise. Those numbers include the income from 24 Chinese exchange students. We budgeted income from co-ops/commercial shipping from 570 students and we invoiced 523 students. Included under student billing are the distribution of all our institutional funds, fees and tuition waivers, including state mandated waivers. This totaled $4,545,064 for FY 2016, an increase of $801,517 or 21% demonstrating our commitment to affordability. We reviewed our financial aid policy to better target our underrepresented population and address Board of Higher Education and Legislation Formula funding focus. Enterprise Accounts Enterprise Accounts results in a negative variance of $325,476 or 27%. The Boat Donation Program had net revenue of $164,636. 64.6% above a budget of $100,000. When looking at the results, we need to take into account that the Boat Donation Program contributed $302,854 to support the sailing and water front program at the Academy. DGCE net revenue was $325,516, a negative variance over budget, which was due to a change of accounting policy in deferring revenue to more accurately representing the revenue in the proper year. Although DGCE shows a negative variance of $474,484 over FY 2016 budget, when averaging the past three years revenue it has consistently meet its budget of $750,000 and will continue to contribute to the Academy revenue. Camps and Conference Revenue was $383,372 closely matching last year net revenue of $388,553. Included in this number is the Beachmoor operation, we have discontinued offering the Beachmoor as a wedding venue and are pursuing rentals for corporate events. With better management of staff, reallocating some employees, reduced expenses, and control over fees charged, our budgeted net revenue of $300,000 has been attainable.

Other Due to the volatile market in FY 2016 our portfolio showed a net loss of $609,288. Our portfolio is managed by two financial institutions: Morgan Stanley and Eaton Vance. Commission payments negotiated through our campus vendors (Folletts, Chartwells, etc.) amounted to $845,344 in FY2016. An increase of $201,468 or 31%, reflecting increase in student population and new contracts with vendors. Miscellaneous Income This line records late fees, administrative fees, parking and ticket fees, library fines, etc. It is a source of revenue for the distribution of our Academy presidential scholarships and some fee waivers. The income from miscellaneous revenue and charge back has a positive variance of $41,724 due to conservative budgeting of that income. OPERATIONAL EXPENSES/DEFERRED MAINTENANCE/CAPITAL EXPENDITURES Operational Expenses Due to overall cost monitoring and a total campus efficiency effort our total operational expenses resulted in minimal negative variance from budget. Deferred Maintenance and Capital Projects Expenses The Academy spent over $5M in deferred maintenance and capital projects in FY2016. This number exceeds our required minimum investment of 5% of E&G.(Education and General Expenses) Numerous deferred maintenance and facilities upgrades were undertaken throughout campus, during this fiscal year totaling $367,832. This made our campus more energy efficient and offered our students the best and safest environment. They included significant upgrades in IT, (smart classrooms, security improvement), HVAC maintenance, painting, new carpeting, ceiling replacement and repairs in the dorms. Fiscal year 2016 major capital additions were as follows: Library, books, ebooks Public Safety - Upgrade Athletic Bldg Upgrade - CIP (includes MSCBA funding) Mess Deck Expansion -CIP (includes MSCBA funding) Masterplan - CIP Admirals Hall Renovation - CIP (includes MSCBA funding) Solar Thermal Harrington Roof - CIP DCAMM - Library Modernization DCAMM - New Academic Building WWTP - MSBA funding CIP Marine Dock - MSCBA funding Ranger Upgrade Tug Simulator upgrade ECDIS Simulator Radar Simulator Cycle Simulator Taylor Road - MSCBA funding Tamarack Kurz Elevator

$42,586 35,386 199,709 309,029 98,224 2,339,847 314,719 24,987 120,439 88,416 119 167,045 109,996 60,839 81,349 39,254 68,000 795,239 71,490 56,947 $5,023,619

FINANCE DIVISION MASSACHUSETTS MARITIME ACADEMY FINANCIAL AID ANNUAL REPORT FY2016 We experienced a significant increase (17%) in aid applicants this year compared with last year, with a total of 1257 students receiving some type of aid in FY16. This number is up from 1076 students receiving some type of financial aid in FY15. This represents 80% of the total undergraduate student population (up from 77% last year). 72% of these aid recipients had demonstrated financial need, with 28% showing no financial need, a significant increase from last year with 50% of students showing some financial need. The following is a breakdown of the source of those funds:

SOURCE Federal Student Loans Private Student Loans Federal Parent Loans Federal Grant Institutional Scholarship State Grants Institutional Waivers Outside Scholarships Veteran Benefits Federal Work Study Earnings TOTAL AID

TOTAL AMOUNT FY16 $6,877,762 $4,445,570 $2,046,540 $1,204,122 $3,316,976 $821,369 $670,002* $963,423 $240,257 $193,507

% OF TOTAL AID FY16 33% 21% 10% 6% 16% 4% 3% 5% 1% 1%

$20,779,528

TOTAL AMOUNT FY15 $6,522,468 $3,835,884 $1,754,111 $1,115,777 $3,153,433 $578,045 $563,382 $917,395 $190,621 $198,391

% OF TOTAL AID FY15 35% 20% 9% 6% 17% 3% 3% 5% 1% 1%

$18,829,507

TOTAL AMOUNT FY14 $6,421,372 $3,254,945 $1,771,135 $1,188,801 $2,629,324 $635,090 $484,906 $725,827 $174,108 $143,396

% OF TOTAL AID FY14 37% 19% 10% 7% 15% 4% 3% 4% <1% <1%

$17,428,904

*does not include Chinese exchange student waivers ($348,611)

Sources of Aid FY 15

Sources of Aid FY 16 4% 7%

Loans

6% 64%

19%

Inst. Schol/Waivers Fed. Grant State Grant Other

3% 6%

20%

Loans

7% 64%

Inst. Schol/Waivers Fed. Grant State Grant Other

Sources of Aid FY 14 4% 7%

Loans

5% 66%

18%

Inst. Schol/Waivers Fed. Grant State Grant Other

AWARDING MMA continued to increase institutional support toward our financial aid programs. As a result, the amount of need that we are able to meet continues to increase.

PERCENT OF NEED MET

FY16 79%

FY15 78%

FY14 68%

FY13 66%

FY12 62%

FEMALES AND MINORITIES Although on average we met 79% of need for our undergraduate population we actually met 90% of need for our female cadets and we met 84% of need for our minority cadets. This is due to the extra institutional grant funding that we awarded to these students BORROWING The Class of 2016 borrowed slightly less than the class of 2015. The average loan debt for a graduate of the class of 2016 was $36,170 (federal and private, excluding parent borrowing), down from a peak of $37,582 for the class of 2014. GRADUATE STUDENT FINANCIAL AID

National Guard Waivers

TOTAL AMOUNT FY15 $321,134 0 $9,062 $79,915 $109,993 $84,330

TOTAL AID

$604,434

SOURCE Federal Student Loans Private Student Loans Institutional Scholarship Institutional Waivers Veteran Benefits

% OF TOTAL AID FY 15

TOTAL AMOUNT FY15

53%

$629,221 $11,480 $6,000 $63,659 $158,060 $161,584

1% 13% 18% 15%

% OF TOTAL AID FY 15 61% 1% <1% 6% 15% 16%

$1,030,004

Prepared and submitted by Catherine Kedski, Director of Financial Aid

TOTAL AMOUNT FY14 $724,138 $87,548 $5,000 $28,693 $135,175 $112,421

% OF TOTAL AID FY 14 66% 8% 1% 3% 12% 10%

$1,092,975

8/24/2016

FINANCE DIVISION PURCHASING & CONTRACTS ANNUAL REPORT FY 16 The Massachusetts Maritime Academy utilizes a hybrid purchasing system with responsibility for large dollar purchases requiring competitive sealed bids residing with Paul Airozo, the Director of Purchasing and Contracts. Purchasing Volume In FY16 the Purchasing Department issued 1396 standard purchase orders and 273 blanket purchase orders. This is a decrease in the number of purchase orders executed by the Purchasing Department from the previous fiscal year’s total of 1435. The number of blanket purchase orders remained relatively steady with a slight decrease from 292 in FY15 to 273 in FY 16. Our average Requisition to Purchase Order’ response time is two business days (maximum) with a majority (97%) of Purchase Orders being executed within 24 hours of receipt of the requisition in the Ellucian (Datatel) system. Approximately 100 ‘Paper’ requisitions are still entered into the system by the Purchasing Department buyer. The majority of these are for travel and professional development expense reimbursements. Small Purchases Small dollar purchases for supplies and services under $10,000 purchases are made by authorized employees via the solicitation of three written or oral quotes per the using MGL c.30B as a guideline. Competitive Sealed Bids In FY16 the Purchasing Department issued five (5) “Request for Responses” (RFR). The small number of RFRs is on par with other members of the state university system and based upon the strongly encouraged use of cooperatively bid contracts (as authorized by MGL Ch15A Sec 24A) issued by the Mass Higher Education Consortium (MHEC), the Commonwealth Operational Services Division (OSD) and The Educational and Institutional Cooperative (E&I). (for example: hybrid vehicles, furniture, travel, multifunction office equipment, supplies and lab equipment). Shipping & Receiving / Inventory Management The Purchasing Department has oversight and management of the Shipping and Receiving department as well as the Inventory / Fixed Asset Recording System. As a result of the FY16 audit the Academy is in the process of replacing our existing Inventory / Fixed Asset Recording system with the Asset Cloud inventory management system from Wasp Barcode Technologies. The software has been purchased and training, data migration (including scrubbing the existing data) and rollout is process. In addition to the receipt, tagging and distribution of goods, the shipper/receiver also continues to load paper in each of the 14 large copy machines every business day.

Secure Shredding In December 2015 the Academy entered into a contract with Universal Shredding of Georgetown, MA to provide secure shredding of sensitive documents. Thirty and Sixty six gallon locked bins are located throughout the campus. On a regular schedule Universal picks up the bins, shreds the contents on-site and provides the Academy with a Certificate of Destruction. Universal Shredding’s information destruction program complies with all FACTA, HIPAA and Gramm-Leach-Bliley regulations. They are also in full compliance with the 201 CMR 17.00 Standards for the Protection of Personal Information of Residents of the Commonwealth of Massachusetts. Print Services All large documentation work is performed by Hyannis based Fedex/Kinkos Office. An online portal https://printonline.fedex.com/v3.8.0_s8/maritime/ has been set up to allow faculty and staff to send documents directly to Fedex/Kinkos for print services. Mailing Services The Purchasing Department has oversight and management of all mail systems and operations on campus The bulk mail volume (outgoing) in FY-14 continues to decreased due to the expanding use of scanning and emailing documents vs mailing them. In FY15 the mail room was relocated in order to provide additional dorm room capacity. The downsized mail room space has proven to be an adequate space for continuing operations. This will need to be reevaluated as the cadet population continues to increase. Purchasing Cards The day to day operation of the credit card system was turned over to the Business Office in January, 2011 however the Purchasing Department in conjunction with the Business Office reviewed all purchasing and travel related policies and issued a revised travel policy manual. Review of monthly credit card purchases is done by the Internal Control Officer, Sandy Cuthbert. Policy Manuals Both the Purchasing Policy Manual and Travel Policy are detailed instruction sets of the Massachusetts Maritime Academy established policies as well as a reference document to review the Commonwealth regulations that apply. The last revision of the purchasing policy manual was approved and put into publication as of January 2014. A fixed asset/inventory policy manual is slated to be written and released in FY17. Website The Purchasing Department webpage will continue to be updated as new content is needed. Content is being developed and webpages will be designed to support travel, printing and inventory management.

COMMBUYS In March 2014, the Commonwealth implemented a new statewide purchasing system for all executive agencies replacing the legacy CommPass system. Non-Executive Departments, Legislative and Judicial Branches, Cities, Towns and other eligible public entities, which are not subject to OSD’s procurement regulations and are not required to use the system but may choose to do so at their own option. The payment portion of the new system was not initially designed for use by nonexecutive agencies with autonomous financial systems (Municipalities, Higher Ed, nonprofits, school districts). Initially, a strategy for an interface was being evaluated for all users including non-executive agencies however any plan to require the use the Commonwealth’s MMARS system has been put on hold*. *Note: This requirement has been put on hold indefinitely until further analysis is done regarding how to best interface with agencies outside the MMARS system. This could potentially become a very costly and arduous task. Capital Projects/Contracts The Purchasing Department continued to participate in capital project contract oversight in FY-16. The role of the department is typically providing information to the Business office from contractors and our House Doctors for the completion of reporting requirements to the state (DCAM and the Office of the Comptroller). The Purchasing Department also coordinates with the Operations Division with a central repository for retention of vendor contracts using Dropbox cloud based services. Respectfully Submitted, Paul J. Airozo, CPPO, MCPPO Director of Purchasing and Contracts

Division of Marine Operations ANNUAL REPORT FY 2016

Division of Marine Operations

ANNUAL YEAR-END REPORT (FY 2016)

Prepared by Captain Thomas L. Bushy, USMS Vice President of Marine Operations

Photo: T.S. Kennedy moored “eastbound” alongside the Taylor’s Point campus. The unusual th docking occurred between the 2016 Sea Trial and the 125 Birthday Voyage to Boston in June. Photo courtesy of Steve Heaslip of the Cape Cod Times.

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Division of Marine Operations ANNUAL REPORT FY 2016

DIVISION OF MARINE OPERATIONS Captain Thomas L. Bushy, USMS Vice President of Marine Operations; Master, T.S. Kennedy  

Lieutenant Commander Hung “Tom” Pham, Projects Office Mrs. Anne Hammerle, Staff Assistant

Mission: The Division of Marine Operations mission is to provide marine assets and support that will assist faculty and staff in fulfilling their mission and services to our customers; the cadets, continuing education students and commercial training professionals attending the Academy. The over-arching focus of all personnel is the safe and reliable delivery of marine services to the Academy. Summary of Activity: • •

•

• •

•

•

•

The Division’s three departments; Marine, Training Ship, and the Yacht and Boat Donations Program fulfilled their strategic goals. Division liaison with the Maritime Administration (MARAD), the United States Coast Guard (USCG), the American Bureau of Shipping (ABS), the United States Army Corps of Engineers (USACE), Massachusetts Department of Environmental Protection (MA DEP) and other state and local agencies were maintained. Vice President, Captain Thomas Bushy, through memberships or appointments, represents the Academy in several federal and state organizations, and presently is a member of the DOT Maritime Administration sponsored Ship’s Operation Cooperative Program (SOCP); USCG Sector SE New England Area Maritime Security Committee; Governor’s Massachusetts Seaport Economic Council (Cape Cod Region); Massachusetts Oil Spill Advisory Council; Boston Marine Society; Connecticut Maritime Association (CMA) and the North Atlantic Ports Association (NAPA). Projects Officer LCDR Tom Pham fulfilled the Oil Spill Training Grant, completing six sessions for over 176 local first responders over two-years. Ambitions to complete the Pier redevelopment, the so-called Waterfront Protection Pier, were placed on hold after allocation of state funds was re-directed to an academic building. A Seaport Economic Grant of $1 million was approved, but reimbursement funds will not be available until 1 July 2017. A scaled down version of the pier will be designed and built within the next two fiscal years. Plans to expand Marine Hydrokinetic Power research were also reduced when state funding was re-called. Agreements with UMASS Dartmouth and Bristol Community College had to be placed on hold. However, partnerships with Brown University and MIT are keeping MMA “in the game” without direct funding. The decision of CAPT Bushy to cease participating in Sea Terms was decided to be best filled by an existing employee on a stipend contract. An internal search was conducted and Chief Mate Michael Campbell was selected and appointed as Master, TS Kennedy on 1 August 2016. The Spectacle Island Marina operation was conducted that past year, with a net loss of $4,000. The contract that was due to expire in December was re-negotiated to MMA’s advantage and signed in the spring. SIM operations are likely to be limited the next Page 2 of 5

Division of Marine Operations ANNUAL REPORT FY 2016

fiscal year due to maintenance problems at the Island, but nonetheless will likely not lose money due to new agreement.

MARINE DEPARTMENT  

Mr. Henry W. “Bill” Klimm, IV; Director Mr. John Edwards, Staff Assistant

Mission: The Marine Department’s responsibilities include support of all floating and marine assets at the Taylor’s Point waterfront and the Herring Pond Sailing/Shiphandling facility. The completion of long-term maintenance plans, the addition of newer vessels or manned-models, and other improvement projects must be placed into the priority need system. Summary of Activity: • •

•

The use of marine assets at Taylor’s Point and Herring Pond were fully applied to support the strategic goals. The T.V. Ranger completed a bi-annual dry docking in Fairhaven during the summer of 2015. Continued dedication of funds for steel renewals have been successful in keeping Ranger in service. The resignation of the Master of the T.V. Ranger put a strain on the department in the spring term. A replacement employee is planned for the fall.

TRAINING SHIP DEPARTMENT – T.S. KENNEDY      

Captain William “Bill” Laffan: Chief Engineer Commander Michael Campbell: Chief Mate Commander Tim DeMoranville: First Assistant Engineer Lieutenant Commander Melissa Turner: Second Mate Lieutenant Commander Scott DePersis: Second Assistant Engineer Lieutenant David Maccini: Third Assistant Engineer

Mission: The training ship departments, deck and engine provide the platform for cadet watch standing/leadership training, laboratory visits and maintenance programs. The T.S. Kennedy is normally activated for an Orientation Mini-Cruise in late August each year and then again for the Sea Term in the January-February intersession. Summary of Activity: • • •

The Orientation Mini-Cruise of 2015 was successfully completed, sailing through New York Harbor and Long Island Sound. The T.S. Kennedy was utilized as a dormitory for First Class deck and engine cadets in the fall and spring semesters. Ship’s Officers and crew administered the cadet maintenance Program for deck and engine cadets. This was the first year that only deck and engine cadets participated, reducing maintenance man-hours significantly. Page 3 of 5

Division of Marine Operations ANNUAL REPORT FY 2016

•

The training ship completed the annual sea term in January and February. The voyage plan called for a Panama Canal transit, to which cadets were charged an additional fee to cope with the $156,000 toll charge. Port calls included Panama City, RP; Puntarenas, Costa Rica; Oranjestad, Aruba; and Key West, Florida. The voyage trained 590 deck and engine cadets, which included an Equator Crossing. Sea Term Statistics Final Statistics of ST 2015: Cadets Embarked: Cadets Disembarked on ST: Cadets Completing Sea Term: Cadet Academics First Class Second Class Third Class Fourth Class Personnel Embarked: Miles Traveled Bunkers Burned (Bbls) Bunkers ROB (Bbls) Barrel per Mile Water Used (tons)

• •

•

Notes: 590 4 586 188 4 186 212 101 7,810 7,423 4,642 0.96 1,868

Non-injury medical conditions

No failures No problems noted on Sea Project No failures No failures Observers- Houston, Piascik Dock to Dock distance

Maintenance conducted during the spring by the vessel owner, the Maritime Administration, required a sea trial. This was planned for May, but due to extended work it was delayed until June. At the same time, The Kennedy was to be activated in June to conduct a voyage to Boston in celebration of the Academy’s 125th Birthday. The overlap of the two voyages was very beneficial to the Academy, as all light-off and cool-down costs were absorbed. Only the staff above the minimum required Certificate of Inspection, and underway feeding and steaming time to Boston were at the expenses of the Academy. Numerous services in Boston were donated such as tugs, pier and pilots. The 125th Voyage to Boston was a success. The Advancement team conducted a reception aboard that embarked nearly 300 people, and the highlighted guests included the Lieutenant Governor Polito, Senate President Rosenberg, House Speaker DeLeo and Boston Mayor Walsh.

YACHT AND BOAT DONATION PROGRAM 

Mr. Richard C. “Chuck” Fontaine, Director

Mission: The Yacht and Boat Donations Program exists to support two entities at the Academy, one as a source of external funds that support waterfront activities – both at Taylor’s Point and Herring Pond – and two, to support cadet sailing programs.

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Division of Marine Operations ANNUAL REPORT FY 2016

Summary of Activity: • • • • • • • • •

In December the Staff Assistant resigned to take a job in elementary education, and the positon was not approved for back-fill. Spring sailing coaches were hired under temporary service contracts and a successful season was conducted. Despite a shortage of assistance, the Program continued to bring in numerous high-end vessels that will be utilized in offshore sailing programs such as a Beneteau 40.7, One Design 35, and a Farr 40. A McCurdy Rhodes ketch, a Lobster-styled Yacht and three more have been accepted into the material improvement one-year before sale; The quick-turnaround sale of donated boats in the November bid sale yielded $107,000. The sale and charter of larger vessels after three-years of required use included a J 105, Nelson Marek 30, a Jack Gilbert trawler design and a Little Harbor Whisperjet all went out for a gross of $630,000. The summer Sailing Camp was once again a success where 106 young men and women learned the skills of sailing up at Herring Pond. Revenue for the camp was $62,000. The Offshore Sailing team garnered some impressive victories, including 2016 Best Performance in the Buzzards Bay Regatta. Sadly, budget cutbacks, in the spirit of the entire campus, saw no boats entered into the 2016 Newport to Bermuda Race, or the 2016 Harbor Cup in Los Angeles. However, cadets did gain experience in long offshore sailing when assisting in the re-delivery of the J 44 that was chartered for the Newport to Bermuda Race.

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OPERATIONS DIVISION ANNUAL REPORT 2015/2016 The Operations Division changed leadership in August 2015. Mr. Paul O’Keefe ’76 has taken command of the division. The Operations Division continues to oversee tactical and strategic initiatives for the departments of Camps & Conferences, Facilities, and Public Safety. The division continues to improve practices, update policies (divisional and campus wide) to enhance the culture of the Academy. The Operations Division is responsible for major deferred maintenance and capital projects and carries out those missions with the philosophy of building a robust sustainability program and investing in renewable energy on campus. Not only is the investment in renewable energies a savings to the Academy, it also serves the purpose to provide hands on training for our student body. The division works closely with the Division of Capital Assets Management and Maintenance (DCAMM) and the Massachusetts State College Building Authority (MSCBA) to execute projects and thereby improve campus life. As the Commonwealth faces tight budget issues, the Academy’s capital projects have slowed down. The Academy purchased property off of Academy Drive to provide more parking spaces off campus. The parking lot should be online the fall of 2016. Harrington Hall, one of the oldest buildings on campus, underwent a facelift with new windows and envelope. Roof repairs are in progress. Underway is the new pedestrian walkway which will relocate the former “Power Plant Road” to the outskirts of the baseball field and will create a central walkway linking the much-used Alumni Gymnasium to the rest of the campus. The updated master plan also calls for the off-campus relocation of the Marine and Facilities departments and the re-purposing of this important centrally located building site. The new area (pending funding) will include a state-of-the-art academic building, with faculty offices, classroom buildings, new energy and environmental labs, and a new campus switchgear. Keeping its vigilant commitment to sustainability, all new spaces will meet or exceed the US Green Buildings Council LEED Silver standard. The Academy continues to comply with Executive Order 484 and the American College and University President’s Climate Commitment by reducing consumption, greenhouse gas emission reduction, and green cleaning and purchasing programs. In addition to energy responsible construction, the Academy is also undertaking several green energy projects such as completion of installation of a solar thermal project which provides 50% of the energy required to heat the natatorium pool and domestic hot water. Through these initiatives the Academy has received approximately $87,800 in rebates. Additionally, The USGBC (United States Green Building Council) has awarded (May 16, 2016) the ABS Information Commons the highest achievable Certification of LEED Platinum for Building Design and Construction. This is a prestigious rating, difficult to achieve, that demonstrates a commitment to develop sustainable, energy saving and environmentally friendly projects.

Detailed departmental reports are provided as follows: CAMPS & CONFERENCES The department of Camps & Conferences coordinates and schedules internal and external conferences, meetings, and functions utilizing space and resources across campus to include the scheduling of the pool. The department works to attract outside clients including for-profit, not-for-profit organizations, and government agencies/entities. The bulk of the revenue is earned during the summer months and typically consists of fees for facility use, dormitory rentals, and also commission on food sales. The revenue generated assists with the Academy’s operating budget and financial aid. FY16, the department’s revenue exceeded its target of $300,000 for a third year in a row. Policies and procedures are continuously improved, updated, and implemented. The department has recently developed a notebook distributed to camp counselors on the policies and procedures in compliance with the Board of Health. As the Academy grows, Camps and Conferences and the Athletics Department plan to collaborate on creating more camps with Academy personnel. Beachmoor at MMA The Academy has suspended Beachmoor operations due to risk of third parties and liquor licenses. The facility is used for housing coaches and new employees in the process of relocating for a minimal fee. Additionally, the function space has been used both fall and spring semesters for academic courses. Further, the Beachmoor continues to be used as valuable space to host Academy dinners, luncheons, various board meetings, and additional class rooms. DEPARTMENT OF FACILITIES The Facilities Department interacts with all facets of the campus community. The department provides custodial, mechanical, electrical, plumbing, painting, carpentry, locksmith, grounds keeping, transportation, auto-shop, and snow removal services for the campus. The Facilities Department also oversees the budget and maintenance personnel for the dormitories. HVAC, heat and power services are supplied by the Power Plant which operates under the facilities umbrella. In collaboration with MSCBA and DCAMM, the department oversees and coordinates the various capital and deferred maintenance projects on campus and participates in the planning of future capital projects. The maintenance department yielded 1,990 work requests over the past year. The custodial services continue to spend numerous hours assisting various divisions. Likarr Maintenance Systems have completed training of staff. Standard operating procedures are forthcoming. The department continues to maintain and operate a fleet of vehicles that support campus operations and student services. New to the fleet is a 30 passenger bus to curb costs of bus rentals. The Power Plant supports all H.V.A.C. systems, electrical utilities, wastewater treatment, and maintenance services for all departments and buildings along with providing the T. S. Kennedy steam and electricity. The department continues to comply with local and national pollution and environmental agencies. This year,

Mr. Dan Freitas, Chief Waste Water Treatment Operator was recognized by Environmental Protection Agency as the best chief operator and best plant operations. Our sustainability programs and power purchase agreements continue to save the Academy money add to the bottom line of the operating budget. OFFICE of ENVIRONMENTAL, HEALTH, SAFETY & SUSTAINABILITY The Office of Environmental, Health, Safety and Sustainability provides management, guidance and review of federal and state regulatory programs. These programs cover environmental regulation, safety and health management and campus sustainability efforts. The Academy has been a signatory of the American College and University Presidents Climate Commitment for the last ten years and working toward climate neutrality. Environmental, health and safety and sustainability go hand in hand and this office works to create a seamless pairing of these disciplines. Reduction of impacts to the environment, creating a healthy work environment and conservation are daily aspects of the work taking place. Programs include:  Energy management  Water conservation measures  Food waste diversion and reduction  Indoor environmental quality monitoring  Accident and injury investigation and prevention  First aid and AED equipment oversight  Hazardous waste management  Collection and recycling of: • Fluorescent lamps • Batteries • Scrap metal • Electronic devices • Paper, cardboard, and plastics • Mattresses Two key energy efficiency projects completed in FY16 included the installation of a solar thermal system on the natatorium roof and an LED lighting retrofit in the athletic center building. PUBLICE SAFETY DEPARTMENT The goal of the Public Safety Office is to provide a safe and secure campus community and learning environment through proactive steps of crime prevention and problem solving. As a result of cooperation from the faculty, staff, and student body in taking safety as a personal responsibility. As such, the college remains an extremely safe and friendly campus. The Public Safety Office received an entire renovation to accommodate arming the officers. The facility has been upgraded to accommodate the storage of fire arms and includes a state-of-the-art dispatch center. The department continues to facilitate emergency preparedness by upgrading notification systems and completing drills each semester. Campus crime statistics are low due to the regimented structure. Several officers have taken Rape Aggression Defense (R.A.D.) training course this past year. Training for cadets is forthcoming.

STUDENTS SERVICES/COMMANDANTS OFFICE Orientation Program 2015 Pre-Orientation 85 upperclass cadets report for Pre-Orientation 8/9 for a week long training schedule 36 seniors, 49 juniors, plus 2 assistants, 4 EMT’s, and 2 health services cadet workers 12 cadets from International University of Panama took part throughout Several different areas of training (sexual harassment, suicide prevention, hazing, fraternization, discipline, leadership, drill, difficult situations, etc.) Pre-Orientation is the final training segment prior to the largest leadership laboratory at the Academy: Orientation Orientation 484 cadet candidates reported Saturday 8/15 (Largest class in Academy history) Panamanian cadets: worked on the ship in preparation for OMC Gym in processing: Drug testing and haircuts Graduated 479 C/C’s for a total of 5 drops, during Orientation for a 99% retention rate Orientation wrap-up meeting was held on September 24th Orientation Mini Cruise (OMC) 8/25-8/27 474 C/C’s, 52 upperclassman, 12 Panamanian, 30 cadet workers, and 40 1/C license cadets reported to the ship on 8/25 Transited the East River in New York City Activities on the OMC: Maritime Competitions (pilot’s ladder, hawser pulls, heaving line toss, donning turnout gear), engine and deck briefs, drills, exam, walkthrough of the bridge/engine room, and classes.

Leadership The leadership program has been revamped to better serve, communicate and foster ethical decision making, leadership and management skills to our growing regiment’s ranks. Leadership is required in the fall for all sophomore cadets and is comprised of an eight (8) week, one class per week curriculum. The fall program looks at the fundamentals of leadership science. The spring session is open to all sophomore and junior year cadets seeking a leadership position for the subsequent academic year. The spring semester is an eight (8) week course that focuses on the skillsets and best practices for successful leadership. The spring session can be described as a course in, “exploring and developing your leadership capacity”. Engagement of expert expositors and guest presenters is being explored.

Community Service & Volunteer Program The Massachusetts Maritime Academy community service & volunteer program continues to make a positive difference in the local community. This year MMA cadets participated in numerous volunteer opportunities including: Big Brothers / Big sisters • Cadets meet with their little on a weekly basis to act as peer mentors. Cradles to Crayons PJ Drive with Bourne Public Library. • Donated 416 pairs of pajamas • Raised $1,486.00

DCF Picnic and Christmas • Assist in easing money and providing Christmas gifts for 18 families. Additionally, the picnic is a day to have those less fortunate participate in a carnival like setting of events on campus. Blood Drives • Boston Children’s Hospital- March 2016 • Cape Cod Hospital- May 2016 Habitat for Humanity (Big Fix Bourne), Cranberry Harvest Festival, Special Olympics, AmeriCorps Canal Clean Up, Cystic Fibrosis Walk, and many others. Best Buddies Challenge John Garvey Memorial Scholarship Noah's Fund Marine Life Center in honor of Doug Page Cradles to Crayons The Herren Project- Project Purple Cape Cod Military Support Foundation, Inc Kevin Griffin Scholarship Jeffrey Mathias Scholarship DCF - collections Dress Down Day for DCF 2016-17

3,695.25 2,602.00 5,175.91 4,129.09 310.00 1,489.00 4,634.00 8,596.25 2,242.00 2,242.00 7,980.25 3,061.00 $46,156.75

LT Jordan is currently working with the US Army Corps of Engineers on adopting a recreation area along the Cape Cod Canal. The cadets will plant flowers and shrubs along the canal that will provide serenity to visitors and improve the natural beauty of the walking path. A small vegetable and/or flower garden is possible within the recreation area. The volunteer & community service program will continue to play an integral role in the development of MMA cadets into well rounded individuals who are passionate about giving back to their communities and helping those who are less fortunate.

Regimental Band, Honor Guard & Drill Team (Seventh Company) Massachusetts Maritime Academy‘s Regimental Band, Honor Guard & Drill Team (Seventh Company) is a highly involved unit on campus and in the surrounding community. The company performed at events, funerals, memorial services, galas and parades during fall and spring semesters. Seventh Company traveled thousands of miles this year and performed in several nationally recognized events from Boston to New York City and our nation’s capital. Seventh company’s personnel are passionate volunteers and take pride in representing the regiment of cadets and the Academy in a professional and honorable manner. Seventh Company is built on an axiom of service to academy, community and country whenever called upon. This year, Seventh Company continued its fundraising campaign raising more than thirty thousand dollars. The company has committed to increased fundraising efforts for the 2016-2017 academic years. Seventh Company greatly appreciates the efforts of the Advancement Department for securing additional funds of nearly ten thousand dollars this year. Seventh Company has planned a phased repair and replacement program for its aging equipment and continued growth which will be supported by the operational budget.

Seventh company is looking forward to continued growth and depth with the Class of 2020 freshman class of which will, with early projections, place the company at its growth capacity of 180 members. The company has plans to increase participation in our chamber chorus and is seeking additional performance opportunities for our award winning Drill Team, premiere concert and jazz ensembles on a local community level. Furthermore, our primary goal for the coming fiscal year is to return to the national stages in New York City and Washington D.C. that are annual staples of our program; along with a possible “Spring Pause” performance tour to the East Central or Southeast regions. The company is also looking forward to another year of exemplary service to the Academy. Seventh Company received more than 100 requests for participation during the 2015-2016 academic year. Seventh Company represented Massachusetts Maritime Academy at 19 events in the fall of 2015 and 27 events in the spring of 2016.

Intramural Program The goal of our Intramural Program is to support the recreational and fitness needs of our 1500 cadets and to provide a positive environment which fosters teamwork, health & wellness, and competition among our Regiment of Cadets and MMA community overall. The 2015-16 Academic Year Intramural Program continues to bring out the best of the 7 Companies' competitive spirit, teamwork, and Spirit de Corp. The 6 events chosen for the Academic Year were: 5 on 5 Basketball, Dodgeball, Capture-The-Flag, Water Polo, Indoor Soccer, and Flag Football. A highlight for this Academic Year was the first ever fishing tournament held in the fall. Gift certificates and fishing gear were donated for the top finishers by the sport shop vendor in downtown Buzzards Bay. Unfortunately, bad weather hampered tournament participation a bit, however interest among cadets remains very high for future tournaments. The Commandant's Cup was awarded for the 3rd year. The honors went to 5th Co and 2nd Co as CoChampions. The Runner-Up was 6th Co. The year closed with the selection of a new Regimental Intramural Officer, 2/C Heather Castro, and 14 Company Intramural Officers throughout the Regiment.

Multicultural and International Affairs The Office of Multicultural and International Affairs endured a lot of changes this year. Our most visible changes include gaining a staff assistant and two regimental staff members, as well as moving the office location twice to finally find our home back in first company. The role of our office also expanded; some of these new responsibilities originate from joining the Leading for Change Diversity Consortium (led by Bridgewater), leading the English Language Scholar Immersion Program, and gaining accountability for all students studying abroad, including those participating in exchange program, international experiences, commercial shipping and internships. Concurrently, we continued offering excellent services to our students on campus. This year we successfully supported the Multicultural club, and with their help, successfully held international coffee days, cultural movie nights, and the Heritage Fest. We hope we continue to grow and in doing so nurture inclusive excellence our students, faculty, staff and community.

Athletics Intercollegiate Athletics

A total of 384 student-athletes (287 male, 97 female) participated in a total of 240 intercollegiate events in 14 sports (six male, six female, two co-ed) during the 2015-16 academic year. Athletic Individual Accomplishments by Sport Baseball: Connor Kennedy - MASCAC All-Conference 1st team; Kyle Kennedy - MASCAC AllConference 2nd Team; D3baseball.com All-East Region 3rd Team; Jake Petruzzelli - MASCAC AllConference 2nd Team; Logan Sullo - MASCAC Player of the Year, MASCAC All-Conference 1st Team, ABCA All-New England Region 2nd Team, NEIBA All-New England 2nd Team, ECAC New England 1st Team Men’s Cross Country: Jake MacVarish - MASCAC All-Conference Team (7th Place) Football: Marshall McCarthy, Brad Skeffington, Brendan Smith - MASCAC All-Conference 2nd Team; Kenny Pierce - MASCAC All-Conference 1st Team Men’s Lacrosse: Steven Anderson, Samuel Hastings, James Klose - NEWMAC Academic AllConference; Reed McLean – NEWMAC All-Conference 2nd Team Men's Soccer: Matthew McDonough - MASCAC All-Conference 2nd Team; Michael Rouette MASCAC All-Conference 1st Team Women’s Soccer: Katie Levesque - MASCAC All-Conference 1st Team, NSCAA All-Region 3rd Team, NEWISA Senior All-Star; Team - NSCAA Gold Ethics & Sportsmanship Award Softball: Carli Thomas - MASCAC All-Conference 2nd Team Athletic Team Accomplishments Baseball: Posted third highest win total (24) in school history, advancing to MASCAC championship round for first time in school history before falling to Salem State…Also earned program’s ninth ECAC New England championship berth, defeating Brandeis in quarterfinals before falling to eventual champion MIT in semifinals Men’s Soccer: Earned third straight appearance in MASCAC quarterfinals Men’s Cross Country: Captured second straight Travis Fuller Invitational championship Offshore Sailing: Finished fifth at Navy Kennedy Cup (considered national championship of sport) Dinghy Sailing: Qualified for New England Championships for first time in a decade Softball & Volleyball: Posted highest single-season win totals in a decade Academic Accomplishments Nearly 200 student-athletes earned spots on the Athletic Director’s Honor Roll during the year, with nearly 150 student-athletes also earning recognition on the MASCAC All-Academic squads. Three members of the men’s lacrosse program also earned spots on the NEWMAC Academic All-Conference team. Department Achievements Garin Veris began his tenure as the Academy’s Director of Athletics on November 30, 2015...The Department completed its NCAA Institutional Self-Study Guide, which is required every five years...The inaugural Women’s Athletics Golf Tournament raised over $18,000 for the department’s

women’s intercollegiate programs...Both the football and baseball/soccer golf tournaments were sold out once again...The Buccaneer Athletic Hall of Fame induction ceremony attracted its largest attendance ever (193) on May 21st...The Student-Athlete Advisory Committee received national recognition from the NCAA by winning the March 2016 Special Olympics Spotlight Poll, as student-athletes donated the $500 prize to Special Olympics of Massachusetts...The SAAC also collected well over 200 toys during its annual Christmas Toy Drive for Children’s Cove and worked in conjunction with SGA to raise over $4,600 in donations for The Herren Project and Project Purple during NCAA Division III Week celebrations.

Health Services Our team continues to partner with cadets, faculty and staff to increase health and to support activities on campus. It is our pleasure to do so. Data: Total 2015-2016 All-Type Visits: 4,685

Other Selected Achievements Include: Commercial shipping and travel clinics, Welcome Aboard exams, flu clinics, USCG exams for staff, ship med support & illness prevention efforts, revenue generation (~$70,000), “staff picks” book project for KENNEDY library, supervision of NP students, committee involvement with Athletics, MSEP, EM, and Emergency Operations Team. Teaching Activities include: Cadre and leadership training, cadet & faculty orientation, sea term, classrooms as requested, travel briefs, EMT classes, mini-cruise small group sessions (alcohol and interpersonal interactions), Homecoming presentation, Plymouth North High health career day, and multiple Medical Staff and Athletic Training Staff teaching sessions. EMS Achievements: On call for campus emergencies & athletic events, standby at most major campus events, incorporated Narcan into protocols, increased involvement with Bourne Fire, Drills at 6-Flags & with Boston EMS, volunteered for Cape Cod Marathon, and passed Dept. of Public Health State inspection (2 year renewal)

Selected New Initiatives: 1) Health and Wellness Outreach Education Program: A 2016 major multi-departmental initiative covering topics of physical and mental health such as nutrition, stress management, self-awareness and more. 2) Cardiac Safety and Response for Athletes: Review of screening process and coordinating emergency response. An NCAA urging and a current multi-department effort at MMA. 3) Health & Mariner related research: concussion project with athletics and occupational safety project with Yale Medical School.

Technology and Library Services Division 2015 - 2016 Year-End Report

Personnel Liz Novak was promoted to Director, Enterprise Systems and Chris Chagnon was promoted to Director, Instructional and Media Technology. Stephen Craft was hired as a Simulation Lab Technician. Stephen brings to MMA a maritime background in addition to experience with Transas simulators. This combination of skills will be extremely helpful in the simulation area. Aaron Valentine was promoted to Staff Associate and Marjorie Williams was promoted to Assistant Director. Both of these promotions were in recognition of the increased scope of responsibilities assumed by these staff members in their respective areas. Two-part time positions were filled; Nathan Corbiere as a Help Desk Technician and Arlene Cardoza as an Archives Assistant.

Budget The TLS Division spent significant time preparing operating and capital expense budgets for FY’16. Each department in the division was responsible for monitoring spend against the budgeted amounts. A summary of the division’s operating and capital expenses is listed below:

Operating Expenses Enterprise Systems & 705 Infrastructure Technology Instructional and Media Library Services

Capital Expenses Chromebooks for assessments Simulator hardware upgrades Patriot State A/V upgrades Colleague address change

TOTALS

Budget

Actual

849,058 1,367,884 389,316 469,603

835,056 1,243,397 416,252 384,169

$3,075,861

$2,878,874

10,000 150,000 14,000 15,000

9,240 171,699 13,681 12,000

$189,000

$206,620

$3,264,861

$3,085,494

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Departmental Highlights Enterprise Systems Department Colleague Student Information System A custom module was created within the Colleague system to support and automate the Regiment’s disciplinary process. Training was provided to the Commandant’s Office staff and to the student regimental officers. Moving this process online has improved accuracy and provided time savings over the paper-based process. A Colleague student mobile app was released which includes the ability to view class schedules, access grades, register for classes, check student calendars, and submit Help desk tickets. Marketing for the app was done by email, on digital signage across campus, and in the Mess Deck. A Budget module was made available in Colleague, providing financial data on planned and actual expenses at a departmental level. Touchnet Payment System The final phases of implementing Touchnet as our payment system were completed. Touchnet processes all student payments, Center for Maritime Training registrations, and undergraduate application fees. Additional website payment pages were developed to further utilize Touchnet for credit card payments for a variety of payments, including transcripts, the career fair, and Center for Maritime Training corporate payments. Website A new, mobile optimized Academy website was released in August 2015. Many disparate websites and systems across campus were improved upon and integrated into the new website. Content and design standards for the new website were created and shared with campus departments to ensure consistency, mobile optimization, a strong brand delivery, ease of use, and ADA compliance. These standards were used to improve content while migrating it to the new Academy website. The Help Desk staff audited the Academy website over Sea Term 2016, providing for further improvements and training sessions with campus web editing staff. A usability study including prospective high school students, alumni, current students, and those interested in the Center for Maritime Training courses was also held to identify additional improvement points. Process Improvements Staff onboarding and off-boarding forms and associated processes were developed and communicated to staff. This ensures timely and appropriate access to equipment and accounts with the start and end of employment with the Academy. From the time an applicant is accepted to MMA until they pay the enrollment fee is a critical time at the Academy and is referred to as the “Move to Student” process. A new, multi-departmental process was defined and implemented to streamline student account creation and communication.

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Colleague training was provided on campus by Ellucian to staff members of the Division of Graduate and Continuing Education. A number of process improvements were identified during the training and later implemented, including improvements to the enrollment process, tuition and fee billing, and grading schemes. Colleague training was provided to Student Accounts, Financial Aid, and DGCE concerning accounts receivable and accounts payable. The objectives of these efforts was to improve business processes with the use of the Colleague system and to identify manual processes which could be automated. Help Desk Services at the Help Desk were expanded further to include such things as virus removal from student computers. The number of equipment loans from the Help Desk has increased over the past year to support the demand from students, faculty, and staff.

Infrastructure Technology Department Security Two new firewall devices were installed in a high availability configuration. These new devices provide improved performance over the previous device, as well as additional security functionality. A self-service password reset program was installed, configured and implemented for all students, faculty and staff. Along with this program came improved password security, including password complexity, 90-day password aging and lockouts after 5 failed login attempts. A SIEM (Security Information and Events Manager) tool and a vulnerability scanner was purchased, installed and configured. The SIEM tool will provide a consolidated view and alerts from many of our major network components, such as the firewall. The vulnerability scanning tool will provide specific information on where vulnerabilities exist on the network and will offer information for remediation. User account creation and termination processes were streamlined and synchronized with Microsoft’s Active Directory, as the campus standard for user authentication. This synchronization provides users with fewer logins/passwords to access many of MMA systems. A Security Awareness training program was launched in the spring semester for faculty and staff. The program provided on-line training modules in a variety of security-related topics. In addition, emails were sent from the Help Desk to faculty and staff with related information to reinforce the information presented in the training modules. This program will be an ongoing program at the Academy. Networking The Voice-over-IP (VoIP) telephone system was upgraded to a newer version. The VoIP connection to the internet was migrated from Windstream to CapeNet. Services from our Internet Service Provider (ISP) Windstream were discontinued. This leaves two ISPs in place to provide the Academy access to the internet. Additional internet bandwidth was purchased to ensure sufficient bandwidth moving forward. Major developments with a new wireless vendor and network took place in FY’16. Extreme Networks was selected as our new wireless vendor. The design and installation of the virtual wireless controller 3

infrastructure was completed. Wireless access points were installed in Harrington and will continue to be installed to replace the aging Cisco wireless system. The wireless network on the TS Kennedy was expanded in preparation for Sea Term 2016. Assessment of the exterior common spaces on campus has begun but additional wireless network work needs to be completed in this area. Virtual Desktop Infrastructure The virtual desktop environment was expanded with the development of a machine image for the GIS lab. This image encompasses advanced software for mapping and GIS functionality. A new virtual desktop environment was designed in FY’16. All associated hardware and software, including storage, switches and servers, were ordered for delivery in FY’17. This new environment will replace the existing virtual desktop environment and it will provide additional performance to support the CAD lab and an additional computer lab in the ABS. Printing A new campus printing solution which encompasses “follow me printing” and “secure printing” was put into production for students, faculty, and staff. The system uses the MMA ID badges to identify users and allows them to print, copy and scan at any of the enterprise printers on campus. Data Center A redesign of the MMA Data Center in Harrington was completed in FY’16. The design includes new equipment racks, new connectivity hardware, improved lighting, and improved cooling/air flow. Some initial work was completed in FY’16 and the design will be fully implemented in FY’17. Disaster Recovery The implementation of the disaster recovery strategy progressed with a signed contract with a data center in Fall River, MA. Initial networking configuration work was completed, leaving the relocation of computer hardware to be completed in FY’17. Instructional and Media Technology Department Simulation Technology The Tug simulator underwent a computer refresh and an upgrade to the latest version of the simulation software. Numerous functional issues were addressed also. The Electronic and Navigation Lab also went through a computer refresh, replacing 37 computers along with a network switch. In addition, Transas performed routine maintenance, which included software updates, ship model updates and equipment testing. A new software version was installed in the Full Mission Simulator System (FMSS). In addition, computers were relocated in the simulator to improve the simulator’s performance. Maintenance of the 10 projectors in the FMSS was completed by a 3rd party, providing improved video quality. A new Gas Turbine simulator from the Navy was installed in the Entergy Lab and used during the spring term.

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The Engine Room simulator software was installed in the Entergy Lab. This simulator supports 3 types of propulsion plants and 3 vessel types. Assessments were added to the simulation software by L3 and delivered for use in the spring term. The Dangerous Liquid Cargo (DLC) simulator/classroom received a complete makeover with new computers, a software upgrade, ceiling tiles, lights, and an interactive whiteboard. To address an issue in the Global Maritime Distress and Safety System simulator, all handsets in the lab were replaced with new devices, which successfully corrected the issue. Conference Room Technology In September, the Patriot State conference room (Kurz 202), which previously had no existing audio/visual equipment, received a projector, screen, window shades, laptop connections and a wallmounted control panel. The video teleconference system in the American Mariner conference room (Kurz 105) was utilized as a distance learning classroom with Fitchburg State and Shanghai Maritime with foreign language and marine transportation classes. Instructional Training One-on-one consulting sessions with faculty and staff took place throughout the fall and spring semesters. Topics requested and presented included Blackboard course design, Blackboard Test and Surveys, Panopto Lecture Capture, use of classroom technology, and use of Google Apps for Education. Library Services Department Collections The Library collection continued to grow, with focus on materials that support the curriculum. Over 83% of the up-to-date college-level book collection is now online. The print collection is comprised of Semester Loans, core print materials and media that are either 1) requested by faculty in analog format; 2) not suited to e-book format, and/or, 3) are too expensive in non-print format. Stacks Maintenance To increase accessibility to the Library’s collection, the physical book collection was reduced by removing older, zero-use and low-relevance titles. Student workers assisted in shifting the engineering, technical and maritime sections of the stacks, for which maintenance is ongoing. Resource usage E-resources, available 24/7/365, have many built-in, digital tools to facilitate research, such as concept mapping, citations in various styles, and cross-database search and access. Trade and technical resources continue to be heavily by students. With increased student enrollment, the demand for library materials (e.g., Semester Loans) has also increased. There was a 15% increase in the use of online resources and declining use of print resources (except semester loans). Access Services: Circulation, Document Delivery/ILL, Reserves The Reserves procedures were improved, including more timely communication with faculty throughout the year. More than twice the volume of article requests were made for faculty this year. 5

Archives/Exhibits This past year, a project to scan photographs and other materials was organized. The first phase of the project was digitizing MMA Yearbooks, which are now available in digital format at: https://archive.org/details/massachusettsmaritimeacademy The second phase involved purchasing a scanner to begin digitizing photographs to bring the history of the Academy to life. The first product created by the Archives was the 125th historical exhibit (a.k.a. “timeline”), documenting the history and celebrating the Academy's 125th anniversary in 2016! The 96-foot long timeline of the Cape Cod Canal’s history was moved to the drum on the third floor of the ABS. A permanent exhibit for General John F. Flanagan and a large exhibit with artifacts from the USS Nantucket were put in place on the 1st floor of the ABSIC to complement the 125th exhibit. Instruction & Outreach The embedded instruction project with Prof. Smith’s Western Civilization classes continued in FY’16. Data indicated improvement in final papers, after the Librarian worked with the class, in-person, to demonstrate the best scholarly research materials for that assignment. A new initiative was launched, also with Prof. Smith’s classes, using Ancestry Library Edition (ALE) for genealogical research in his classes to personalize the historical context of students’ families. In one semester, 14,362 searches were conducted in ALE. The library will continue to subscribe to ALE in the coming fiscal year. Subject-based Research Guides were available on the library website and, when requested by the faculty, were embedded in Blackboard courses. The Library conducted new student orientations in the fall and orientations for Incoming Women and the Spring Admits (transfer and exchange students). “Scavenger hunts” were held during these orientations, where students were given various library & technology tasks to complete within the ABSIC and online. The electronic newsletter, “What’s New @ the MMA Library” continued to be distributed via email at least once a quarter to all faculty and was posted on the library’s website. Hours Due to a growing student population and increased demand for access to the ABSIC, hours of operation were expanded in spring 2016 to include Monday holidays combined with opening at 0700, Monday through Friday and closing at 1700 on Fridays.

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