February 16, 2016 MEMORANDUM To:

Deans, Directors, Department Heads

From: Provost Dana Dunn Vice Chancellor Charles Maimone Vice Chancellor Jim Clotfelter Re:

Upcoming Changes to Process for Hiring and Termination of Employees

Ensuring that employees are able to access the university’s technology resources during periods in which they are employed, while appropriately restricting access before and after employment, is an important security protocol. To help to achieve this, Departmental HR Liaisons and other appropriate departmental personnel have been notified of changes to electronic forms (EPAFS) that require the submission of First Work Date and Last Work Date, representing the actual date the employee physically reports to and stops work. Departments must manage the required personnel actions to support new hire on-boarding, reappointments, and separations in a timely manner to avoid a delay in and/or termination of university services. These services include computer systems and email accounts. If you have questions, please contact Donna Balser, Banner Training Coordinator, at [email protected] or 334-3688.