•

•

~ 'fCKFOR[) p UBLIC SCHOOLS

WOAI..O-C~;$ EOU(;ATION FOR AI.. I. t.:t-iiLOAt N

Sent via email to [email protected]

Christina Euhus Freedom of Information Act Officer

August 20, 2014 Re:

815.966.3109 Phone 815.966.3905 Fax euhusct1l)ros205.com Email

FOIA Request

Dear Ms. Wang: This letter is sent in response to your August 15, 2015, request under the Freedom of Information Act ("FOIA"), 5 ILCS §§140/1 et seq., an extension to which was invoked. Your request has been granted in part and denied in part. FOIA requires "public bodies" to produce "public records." A "public record" is a record "pertaining to the transaction of public business . . . having been prepared by or for, or having been or being used by, received by, in the possession of, or under the control of any public body." 5 ILCS 140/2(c). With the exception of emails and/or text messages sent by a Board member during a public Board or committee meeting where such communications pertained to public business, the emails and/or text messages which are not sent through the School District's servers or email are not in possession of or under the control of the School District and, thus, cannot be provided. As an initial matter, your request specified you are seeking "communications." The Illinois Freedom of Information Act requires public bodies to produce public records. 51LCS 140/2(c) In compiling the public records responsive to your request, a search of the emails sent through School District email was conducted. An additional request was sent to Board members for copies of emails and text messages stored on their private computers and electronic devices sent or received during a public Board or committee meeting which communications pertained to public business. City of Champaign v. Madigan 992 N.E.2d 629 (4thDist. 2013). Your individual requests are set forth below, along with the District's responses specific to that request. Request #1 : Any and all communications among Board members and the superintendent from 20122014 and studies done regarding the full cost estimates on the full implementation of the Academy model in high schools before and after the Board voted on said Academy model. Response to Request #1: The Academies model has been incorporated into the school district's existing educational program at each high school. Accordingly, there would not be and are not any documents that are responsive to your request for the "full cost estimates for the full implementation of the Academy high school." There are ancillary costs which have been brought to the Board for approval. You may access the agendas and Board minutes for the following dates at https ://www.boarddocs.com/il/rps205/Board.nsf/Public: 8/14/12 8/28/12 9/11/12 10/23/12 11/13/12 1/22113 2/12/13 4/23/13 5/14/13 5/28/13

6/25/13 7/9/13 9/24/13 3/11/14 4/8/14 4/22/14 5/13/14 5/27/14 6/10/14 6/24/14

Page 2 Ms. Wang August 29, 2014

Request #2: Any and all recorded communications, including emails among Board members and Superintendent, between Ms. Powers and other RPS205 administrators and Board Members regarding concerns about rushing the Facilities Plan from 2017 to 2015. Response to Request #2: Please see the attached email copies. Additional documentation, including a memo from Dr. Jarrett to Board members has been posted for public viewing on Boarddocs.com. This memo may be access under "Action Items" for the August 12, 2014 Board meeting and may be viewed at:

https://www.boarddocs.com/il/rps205/Board.nsf/files/9MSQNV6A2D95/$file/Pian%20A%20Superintendent%20Re commendation.pdf Request #3: Recording, meeting minutes, and transcript (if transcript is available) of Agenda Planning Meeting on Thursday, August 7 regarding what is on the agenda on Tuesday, August 12 night. Said meeting was referred to by Ms. Powers at 6:04 (6 minutes and 4 seconds) of the YouTube recording of the Board Meeting on August 12, 2014 at https://www.youtube.com/watch?v=h6UcAc9qMt4. Response to Request #3: None. No minutes or transcription were maintained by the District. Request #4: Any and all communications on Board Members' consensus that there would be an amendment for building new schools in 2017. Said consensus was referred to by Ms. Powers at 6:17 of http://www.youtube.com/watch?v=h6UcAc9qMT4. Response to Request #4: Please see the response to Request #2. Request #5: Any and all communications from Dr. Jarrett to hold the vote for the Facilities Plan, held on Tuesday August 12. Furthermore, any and all replies to said concern. This was referred to by Ms. Powers at 7:13 of http://www.youtube.com/watch?v+h6UcAc9qMT4 Response to Request #5: None. Request #6: Any and all records of the meeting held where the consensus was reached that the vote for the Facilities Plan would be postponed. Said meeting was referred to by Ms. Powers at 7:27 of https :1/www.youtupe .com/watch ?v= h6 UcAc9qMT4 Response to Request #6: None. Request #7: Any and all communications from Ms. Powers regarding "Coffees" scheduled to further discuss the vote on the Facilities Plan, referred to at 7:42 of https://www.youtube.com/watch?v=h6UcAc9qMT4 Response to Request #7: None. Request #8: Any and all communications from Board Member referred to by Ms. Powers at 7:54 of https://www.youtube.com/watch?v+h6UcAc9qMT4 related towards plans to force the vote and amend the Facilities Plan to 2015. Response to Request #8: Please see response to request #2. Request #9: Any and all communications from Dr. Jarrett regarding his objection to delaying the school buildings to 201 7 and delaying the vote on the Facilities Plan, referred to Ms. Powers at 8:17 of https :1/www.youtu be.com/watch ?v=h6UcAc9q MT4.

Page 3 Ms. Wang August 29, 2014

Response to Request #9: Please see the attached email copies. Also please note that attorney-client communications and personal contact information and personal email addresses have been redacted. Personal contact information is not subject to disclosure pursuant to 5 ILCS 140/2, and these documents are exempt from disclosure pursuant to 51LCS 140/7(1)(b) and 7(1)(c). Additionally, draft documents are exempt from disclosure pursuant to 5 ILCS 140/7(1) (n unless they have been referred to publically. To the extent you are seeking confidential attorney-client communications the request is denied. Communications between a public body and an attorney or auditor representing the public body that would not be subject to discovery in litigation are exempt from disclosure. 51LCS 140/7(1)(m). You have a right to have the District's response to your request reviewed by the Public Access Counselor (PAC) at the Office of the Illinois Attorney General. 5 ILCS 140/9.5(a). You can file your Request for Review with the PAC by writing to: Public Access Counselor Office of the Attorney General 500 South 2nd Street Springfield, I 62706 Fax: 217-782-1396 E-mail: pub licaccess@atg .state.il. us You also have the right to seek judicial review of your denial by filing a lawsuit in the State circuit court. 5 ILCS 140/11. If you choose to file a Request for Review with the PAC, you must do so within 60 calendar days of the date of this denial letter. 5 ILCS 140/9.5(a). Please note that you must include a copy of your original FOIA request and this denial letter when filing a Request for Review with the PAC. If you have any questions, please feel free to contact me at 815966-3109. Thank you.

~ir~

Christina Euhus Freedom of Information Act Officer

cc: Lori L. Hoadley, General Counsel Earl Dotson, Executive Director of Communications and Community Partnerships

ADMINISTRATION BUILDING: 501 7th St. I Rockford, Illinois 611041815.966.3000 I www.rps205.com

8128/2014

RESPONSE TO REQUEST #2

a

Email

From:

To : Subject:

Ehren Jarrett Earl Dotson FW: Pulling committee structure new business item

Sent:B/11/2014 3:55:21 PM

0

----------

From: Ehren Jarrett

Sent: Monday, August 11, 2014 3:53 PM To: 'LAURAJ_POWERS_ Cc: Kenneth Scrivano- Public Subject: RE: Pulling committee structure new business item Laura, Corrina was referring to the letter that was included in the Board packet. My audience was the Board of education not the media. I did not in any way contribute the RRstar editorial or even know it was being written. That was the RRstar's decision without input from me. I attempted to call you as well. I would be happy to discuss in greater detail. Ehren

From: LAURAJ POWERS

[mailto:LAURAJ POWERS

Sent: Monday, August 11, 2014 3:31 PM To: Laura Fromm Cc: Kenneth Scrivano - Public; Ehren Jarrett; Lori Hoadley Subject: Re: Pulling committee structure new business item

Kenrm not happy this item was pulled from tomorrows agenda. If this is a critical link to the overall facilities recommendation then I submit the more time we allow for thoughtful conversation the better. Moving this to Saturday's agenda will only delay the process and according to the RR Star and all of the "copy/paste please approve the plan as is emails" everyone wants to get going sooner rather than later. EhrenI am truly confused. Am I to believe that as of the Agenda Planning meeting time on Thursday, you were not aware of the RR Star's Editorial Board's planned article? Or you were aware but didn't think it was worth mentioning? I don't recall any conversation about, as Corrina says in her article, "the release of a letter from Superintendent Jarrett". The Board didn't get a heads up or preview....just phone calls Sunday morning about the article on the front page of the paper. I have to agree with Tim on this one, borderline RIDICULOUS. Laura

From: "Fromm, Laura"<-_

>

http://rpsarchi~. rps205.net/PrintMessag e.aspX?CheckSurns=8f3cde35-8606-e259-3a03-4f154e5c9c3b

1/2

8128/2014

Quest Software Archiw Manager : Print Message

To: "Scrivano, Ken"< __--····- ··--· ··- · _ Cc: "Jarrett, Ehren" , "Hoadley, Lori" , "Laura J Powers" Sent: Friday, August 8, 2014 8:42:53 PM Subject: Re: Pulling committee structure new business item Ken, I marked it pulled. Have a great weekend! Laura Sent from my iPad > On Aug 8, 2014, at 5:42 PM, "Scrivano, Kenneth J" <.

->wrote:

> > Laura -the new business agenda item on committee structure should be pulled. I spoke with Dr. Jarrett this morning about it. We agreed to move this to a future Saturday Board retreat item discussion.

> >Thanks> >Ken > > Sent from my iPhone

> > ______________________________ > NOTICE OF CONFIDENTIALITY

>

------------------------------

>The information in this email, including attachments, may be confidential and/or privileged. This email is intended to be reviewed only by the individual or organization named as addressee. If you are not the intended recipient, consider yourself notified that any disclosure, copying, distribution, use, or reliance on this transmission is STRICTLY PROHIBITED. Please destroy all copies and formats of this message including attachments. Note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of SwedishAmerican Health System.

http:l/rpsarchiw.rps205.net!Pri ntMessag e.aspX?CheckSums=813ccle35-8606-e259-3a03-4f154e5c9c3b

212

812&'2014

9

Quest Software Archi-.e Manager : Print Message

Email

From : To:

Subject:

Michael Connor Laura J Powers RE : Confused ...

Sent:S/12/2014 5 :15:36 PM

0

Laura, Apologies as I am just now getting to e-mail (work has been brutal in terms oftime). I was OK with the direction to approve however I did object to the July, 2017 date. If you want more detail, no problem. My view is that this is being driven by a lot of board members rethinking the fixed date of July, 2017. Thanks. Mike

From: LAURAJ_POWERS. Sent: Monday, August 11, 2014 3:39 PM To: Michael Connor SUbject: Confused...

£mailto:LAURAJ_POWERS . -

--------·

Hey MikeWhen Ken, Ehren and I met for the agenda planning meeting last Thursday, Ehren reported six Board members were in favor of Tim's drafted amendment. You and Jude were going to make some comments prior to your vote but nonetheless, support the amendment. In addition, we agreed to put the Committee structure on the agenda since that was a critical link to the overall Facilities plan. Fast forward to three days later, today, I understand the Amendment is being amended AGAIN. And Committee structure is off the agenda. I am just curious who is driving these changes ...did you ask Tim to revise the amendment? Or ask Ken to pull Committee's from the Agenda? Thanks Laura

http://rpsarchi-.e.rps205.neVPrintMessage.aspX?CheckSums=82023feb-dee7-da72-39e7-ffa3a5d2a99b

1/1

Quest Software Archiw Manager : Print Message

812812014

G)

Ema il Jude Makulec- Public Sent:B/11/2014 9:42:57 PM Michael Harner ; mikeconnor ; Kenneth Scrivano - Public ; Tim Rollins - Private Lori Hoadley Motion for facilites

From: To : CC: Subject:

0

Attachments may contain viruses that are harmful to your computer. Attachments may not display correctly.

~Motion to

approve facilities plan, updated l.docx (15Kb)

Attached is the most current motion. Note the date change to Dec 2015. Lori recommendec There will not be any attachments. The spreadsheet with the recap has issues that need to be addressed so we will just be voting to approve the changes outlined in the July 8 presentation to the board. For example, the recap sheet includes changes to funding for all the secondary schools, more at the highschools and less at the elementaries. None of this was part of the plan presented to the board and the board deserves a full explanation of the changes before taking any action on those numbers. Mike Harner, can you please read the motion into the record? And Mike Connor could you please second it? At this point I am NOT going to share the motion with Ehren and I would appreciate that goes the same for all of us . It would be unfortunate if he were to do anything more to jeapordize what we are willing to support. - -

-

-

And, as always, please do not reply to all in a response. Jude

http://rpsarchiw.rps205.net/PrintMessage.aspx?CheckSums=c3a462ec-1 b67-786&-8817-eca5a26a8c5c

1/1

Move to amend the facilities plan previously approved by the Board on August 14, 2012, to adopt Phase 1A as presented on August 14, 2012 as the Board-approved facilities plan and to incorporate in this Board-approved facilities plan the school closings and additional work described in the report of the Facilities Task Force presented to the Board at its meeting on July 8, 2014, subject to the following: (1) The construction time for building new schools will be driven by educational needs and outcomes for the entire District, and the overall financial condition and needs of the entire District. The District will not incur any expense to build new schools as part of that revised plan until: (a)

passage of a referendum supporting construction of one or more new schools;

(b)

a full report and recommendation by the Facilities Plan Oversight Committee regarding the feasibility of accomplishing the entire facilities plan within the allocated budget is presented to and approved by the Board at the Board's first meeting in December 2015; and

(c)

in conjunction with that report and recommendation by the Facilities Plan Oversight Committee, a presentation is made to the Board of the final audited FY15 budget results, together with an overall presentation of the District's projected budget needs over the remainder of the facilities plan;

(2) the Board recommends that one of the District's elementary schools be named or re-named (as applicable) the "Dr. Martin Luther King, Jr. Elementary School and asks that this name be considered pursuant to Board Policy 4.152;" (3) the administration will present an appropriate budget and make recommendations to the Board for new classroom furniture, as appropriate, for all of the District's schools; (4) as it implements the facilities plan, the administration will also appropriately identify funds to complete the additional deferred maintenance - as identified in the facilities plan (i.e., currently estimated at $16 million); (5) the administration will present an appropriate budget and make recommendations to the Board for the demolition or disposal of any buildings not covered by the facilities plan that are owned by the District and for which the administration determines the District has no expected use within the foreseeable future; and (6) although not part of the facilities plan, the administration will continue to explore ways to air condition school buildings in the District that do not currently have central air conditioning and where opportunities exist outside the facilities plan (through grants or otherwise) will begin adding air conditioning to those schools.

812812014

a

Quest Software Archiw Manager : Print Message

Email

From: To : Subject:

Michael Connor Tim Rollins - Private RE : revised resolution

Sent:S/ 10/ 2014 4:45:07 PM

0

Forgot to say that I have some suggested names as committee membe rs but I am not hung up on any of the suggestions. From: Tim Rollins ~ Sent: Friday, August 8, 2014 10:19 AM To: Jude Makulec - Private; Michael Subject: revised resolution

Connor

I shared with Ken, and he suggested including language allowing the committee chair to remove any member who fails to meet attendance requirements, so I've done that. Timothy J. Rollins

****************************************** Circular 239 Disclosure: Any statements regarding tax matters made herein, including any attachments, cannot be relied upon by any person to avoid tax penalties and are not intended to be used or referred to in any marketing or promotional materials. To the extent this communication contains a tax statement or tax advice, WilliamsMcCarthy LLP does not and will not impose any limitation on disclosure of the tax treatment or tax structure of any transactions to which such tax statement or tax advice relates. This electronic mail message is intended only for the use of the person or entity to whom it is addressed and may contain information that is privileged, confidential, and/or exempt from disclosure . Distribution or copying by anyone other than the intended recipient is expressly prohibited. If you receive this message in error, please call the law firm of WilliamsMcCarthy LLP at (815) 987-8999 to notify us promptly and then destroy/delete this communication and any copies thereof.

http://rpsarchiw.rps205.net/PrintMessag e.asp>GChec~ums =09a36811-9b53-bdd5-d6e3-5d5dd075clb6

1/1

812812014

Quest Software Archiw Manager : Print Message

bl Email From : To: Subject:

Michae l Connor Tim Rollins - Private RE : revised resolution

Sent:B/10/2014 4:36:13 PM

0

Attachments may contain viruses that are harmful to your computer. Attachments may not display correctly. -

Boa rd committee authorizing resolution (Facilities) (2) Mike C Revision 20140810.doc (34Kb)

Tim, My changes attached. I am still getting used to my new Surface so I didn't bother turning the font to red with the suggestion to add the word "Oversight" to the committee name in all instances. The main change dealt with a statement that addresses qualifications for membership. While I am not tied to the wording I think the idea needs to be emphasizing three types of skills for committee membership: 1. Construction/facilities management; 2. Financial management; 3. Education. In addition we need to try to get the best cross-section of the District as possible. You are usually better at wording than I am so if the spirit is there, I will be OK with the wording. Carla and I should be around the house if you need to call. Thanks. Mike From: Tim Rollins om] Sent: Friday, August 8, 2014 10:19 AM To: Jude Makulec - Private; Michael Connor Subject: revised resolution I shared with Ken, and he suggested including language allowing the committee chair to remove any member who fails to meet attendance requirements, so I've done that. Timothy J . Rollins

****************************************** Circular 230 Disclosure: Any statements regarding tax matters made herein, including any attachments, cannot be relied upon by any person to avoid tax penalties and are not intended to be used or referred to in any marketing or promotional materials . To the extent this communication contains a tax statement or tax advice, WilliamsMcCarthy LLP does not and will not impose any limitation on disclosure of the tax treatment or tax structure of any transactions to which such tax statement or tax advice relates. http://rpsarchiw.rps205.neVPrintMessage.aspx?Checi
1/2

8/28/2014

Quest Software Archiw Manager : Print Message

This electronic mail message is intended only for the use of the person or entity to whom it is addressed and may contain information that is privileged} confidential} and / or exempt from disclosure. Distribution or copying by anyone other than the intended recipient is expressly prohibited. If you receive this message in error} please call the law firm of WilliamsMcCarthy LLP at (815) 987-8900 to notify us promptly and then destroy/delete this communication and any copies thereof.

http://rpsarchiw.rps205. net/Pri ntM essage.aspx?Chec~ums= 7127a102- 1a5b-93de-0399-09cc47b6d728

212

RESOLUTION OF BOARD OF EDUCATION OF ROCKFORD SCHOOL DISTRICT NO. 205 WINNEBAGO-BOONE COUNTIES, ILLINOIS WHEREAS, pursuant to 105 ILCS 5110-20.5 and Board Policy 2.150, the Board of Education may appoint committees it deems necessary.

NOW, THEREFORE, BE IT RESOLVED, that the Board hereby appoints an

ad hoc advisory committee to be known as the "Facilities Plan Oversight Committee," to remain in effect through June 30, 2021, at which time the Board may consider continuing the Facilities Plan Oversight Committee on an annual basis. The Facilities Plan Oversight Committee shall be subject to the following: (1)

The purpose of the Facilities Plan Oversight Committee shall be to oversee the administration's implementation of the Board-approved ten-year facilities plan, as amended on August 12, 2014 (and as may be amended by the Board from time to time thereafter)

(2)

The Facilities Plan Oversight Committee shall have at least one chair, to be appointed initially by the President of the Board;

(3)

The Facilities Plan Oversight Committee shall have at least one, and not more than two, sitting Board members, serving as members of the Committee;

(4)

The Chair of the Committee shall seek interested community members to serve on the Committee, which process shall be open to members of the public to apply; the goal for community member selection should include a. Members representing a cross-section of RPS District 205, b. Members representing a cross-section of relevant skills/occupations with emphasis on construction/facilities management, financial management and education;

(5)

The Chair of the Committee and the sitting Board members who are members of the Committee shall review applications and select members for nomination to sit on the Committee, with the goal of having at least five Committee members and not more than seven Committee members at any one time; provided, however, that the Committee may function with fewer than five members if it is unable to fill vacancies;

(6)

All nominations made by the Chair and sitting Board members shall be submitted to the Board for its approval;

(7)

Once approved, a Committee member may serve until he or she resigns or is removed by the Chair for failing to meet the Committee's attendance requirements, at which time the Committee will ask for applications from the community and follow the same process as that used for the initial appointment of Committee members;

(8)

The Committee may establish attendance requirements for its members, and the Chair may remove any member who fails to meet those requirements;

(9)

The Committee may create or appoint such ad hoc sub-committees as it may see fit for the purpose of studying specific issues that fall within the purpose of the Committee;

(1 0) The Committee shall meet at such times, with such frequency and at such locations as the Chair may designate, subject at all times to the requirements of the Open Meetings Act; (11) The Committee shall be responsible for establishing such rules as are consistent with the Open Meetings Act and Board policies for the conduct of the Committee as it sees fit, including without limitation quorums for the transaction ofbusiness; (12) The administration is hereby authorized and directed to share with the Committee any information that it requests, subject only to applicable legal restrictions; and (13) The Committee shall make a written report to the Board at least quarterly (and more frequently if it deems more frequent reporting necessary or desirable) regarding its activities and the Chair of the Committee shall report verbally to the Board at least semi-annually or at such other times as the Board may require or the Chair may request. FURTHER RESOLVED, that this Resolution shall be effective upon its adoption by the Board of Education this 12th day of August, 2014. AYES NAYS ABSENT

BOARD OF EDUCATION OF ROCKFORD SCHOOL DISTRICT NO. 205, WINNEBAGO-BOONE COUNTIES, ILLINOIS BY:

---------------------------Kenneth Scrivano, President

ATTEST:_ _ _ _ _ _ _ _ _ __ Lisa Jackson, Secretary

812812014

8

Quest Software Archi-..e Manager : Print Message

Email

From :

To:

Sent:S/10/2014 3:21:25 PM Michael Connor

Subject:

0

Attachments may contain viruses that are harmful to your computer. Attachments may not display correctly.

fiD

text O.txt {OKb)

http:l/rpsarchi-..e.rps205.net/PrintMessage.aspx?CheckSums=a788cc62-a24b-cd4b-8b97-98fca6cbd47d

1/1

text_O (1) I'll call you back after I get a chance to review Jude's compromise proposal.

Page 1

812812014

Quest Software Archiw Manager : Print Message

ta Email From: To: Subject:

Michael Connor Tim Ro llins - Private RE : revised resolution

Sent:S/9/2014 1:25 :42 PM

0

I have a new Surface and have finally got everything set up. So I did get this on my District e-mail. Thanks. From: Tim Rollins Sent: Friday, August 8, 2014 10:19 AM To: Jude Makulec - Private; Michael Connor SUbject: revised resolution

I shared with Ken, and he suggested including language allowing the committee chair to remove any member who fails to meet attendance requirements, so I've done that.

****************************************** Circular 23e Disclosure: Any statements regarding tax matters made herein, including any attachments, cannot be relied upon by any person to avoid tax penalties and are not intended to be used or referred to in any marketing or promotional materials. To the extent this communication contains a tax statement or tax advice, WilliamsMcCarthy LLP does not and will not impose any limitation on disclosure of the tax treatment or tax structure of any transactions to which such tax statement or tax advice relates. This electronic mail message is intended only for the use of the person or entity to whom it is addressed and may contain information that is privileged, confidential, and/or exempt from disclosure. Distribution or copying by anyone other than the intended recipient is expressly prohibited. If you receive this message in error, please call the law firm of WilliamsMcCarthy LLP at (815) 987-89ee to notify us promptly and then destroy/delete this communication and any copies thereof.

http://rpsarchiw.rps205.net/Pri ntM essag e.aspX?Checi
1/1

Quest Software Archiw Mcnager : Print Message

812812014

~ Email From: To: CC : Subject:

Jude Makulec- Private Tim Rollins- Private ; Kenneth Scrivano- Public Michael Connor Re : revised resolution

Sent:8/8/2014 2:49:15 PM

0

Can we put this resolution under action items with a double asterik? Just seems more transparent and allows for separate consideration without the amendment piece? Sent from my iPad On Aug 8, 2014, at 10 : 19 AM, Tim Rollins

wrote:

I shared with Ken, and he suggested including language allowing the committee chair to remove any member who fails to meet attendance requirements, so I've done that. Timothy J. Rollins

****************************************** Circular 230 Disclosure: Any statements regarding tax matters made herein, including any attachments, cannot be relied upon by any person to avoid tax penalties and are not intended to be used or referred to in any marketing or promotional materials . To the extent this communication contains a tax statement or tax advice, WilliamsMcCarthy LLP does not and will not impose any limitation on disclosure of the tax treatment or tax structure of any transactions to which such tax statement or tax advice relates . This electronic mail message is intended only for the use of the person or entity to whom it is addressed and may contain information that is privileged, confidential, and/or exempt from disclosure. Distribution or copying by anyone other than the intended recipient is expressly prohibited. If you receive this message in error, please call the law firm of WilliamsMcCarthy LLP at (815) 987-89ee to notify us promptly and then destroy/delete this communication and any copies thereof .

httpJ/rpsarchiw.rps205.net/PrintMessag e.aspX?CheckSurns=dad64509-0dbb-c386-61f3-eaeeOd2e9792

1/1

Quest Software Archi-.e Manager : Print Message

8128/2014

~ Email From: To: Subject:

Tim Rollins - Private Jude Makulec- Private ; Michael Connor revised resolution

Sent:S/8/2014 10: 19:23 AM

Attachments may contain viruses that are harmful to your computer. Attachments may not display correctly.

~Board

committee authorizing resolution (Facilities) (2).doc (29Kb)

I shared with Ken, and he suggested including language allowing the committee chair to remove any member who fails to meet attendance requirements, so I've done that. Timothy J . Rollins

****************************************** Circular 23e Disclosure: Any statements regarding tax matters made herein, including any attachments, cannot be relied upon by any person to avoid tax penalties and are not intended to be used or referred to in any marketing or promotional materials. To the extent this communication contains a tax statement or tax advice, WilliamsMcCarthy LLP does not and will not impose any limitation on disclosure of the tax treatment or tax structure of any transactions to which such tax statement or tax advice relates. This electronic mail message is intended only for the use of the person or entity to whom it is addressed and may contain information that is privileged, confidential, and/or exempt from disclosure. Distribution or copying by anyone other than the intended recipient is expressly prohibited. If you receive this message in error, please call the law firm of WilliamsMcCarthy LLP at (815) 987-89ee to notify us promptly and then destroy/delete this communication and any copies thereof.

http:/frpsarchi-.e.rps205.net/PrintM essage.aspX?CheckSums=06b98d57-0cd6-0829-e8bc-58d938060b08

1/1

RESOLUTION OF BOARD OF EDUCATION OF ROCKFORD SCHOOL DISTRICT NO. 205 WINNEBAGO-BOONE COUNTIES, ILLINOIS WHEREAS, pursuant to 105 ILCS 5/10-20.5 and Board Policy 2.150, the Board

of Education may appoint committees it deems necessary. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby appoints an

ad hoc advisory committee to be known as the "Facilities Plan Committee," to remain in

effect through June 30, 2021 , at which time the Board may consider continuing the Facilities Plan Committee on an annual basis. The Facilities Plan Committee shall be subject to the following: (1)

The purpose of the Facilities Plan Committee shall be to oversee the administration's implementation of the Board-approved ten-year facilities plan, as amended on August 12, 2014 (and as may be amended by the Board from time to time thereafter)

(2)

The Facilities Plan Committee shall have at least one chair, to be appointed initially by the President of the Board;

(3)

The Facilities Plan Committee shall have at least one, and not more than two, sitting Board members, serving as members of the Committee;

(4)

The Chair of the Committee shall seek interested community members to serve on the Committee, which process shall be open to members of the public to apply;

(5)

The Chair of the Committee and the sitting Board members who are members of the Committee shall review applications and select members for nomination to sit on the Committee, with the goal of having at least five Committee members and not more than seven Committee members at any one time; provided, however, that the Committee may function with fewer than five members if it is unable to fill vacancies;

(6)

All nominations made by the Chair and sitting Board members shall be submitted to the Board for its approval;

(7)

Once approved, a Committee member may serve until he or she resigns or is removed by the Chair for failing to meet the Committee's attendance requirements, at which time the Committee will ask for applications from the

community and follow the same process as that used for the initial appointment of Committee members; (8)

The Committee may establish attendance requirements for its members, and the Chair may remove any member who fails to meet those requirements;

(9)

The Committee may create or appoint such ad hoc sub-committees as it may see fit for the purpose of studying specific issues that fall within the purpose of the Committee;

(1 0) The Committee shall meet at such times, with such frequency and at such locations as the Chair may designate, subject at all times to the requirements of the Open Meetings Act; (11) The Committee shall be responsible for establishing such rules as are consistent with the Open Meetings Act and Board policies for the conduct of the Committee as it sees fit, including without limitation quorums for the transaction ofbusiness; (12) The administration is hereby authorized and directed to share with the Committee any information that it requests, subject only to applicable legal restrictions; and (13) The Committee shall make a written report to the Board at least quarterly (and more frequently if it deems more frequent reporting necessary or desirable) regarding its activities and the Chair of the Committee shall report verbally to the Board at least semi-annually or at such other times as the Board may require or the Chair may request.

FURTHER RESOLVED, that this Resolution shall be effective upon its adoption by the Board of Education this 12th day of August, 2014. AYES NAYS ABSENT

BOARD OF EDUCATION OF ROCKFORD SCHOOL DISTRICT NO. 205, WINNEBAGO-BOONE COUNTIES, ILLINOIS

BY:_____________________________ Kenneth Scrivano, President

ATTEST: _ _ _ _ _ _ __ _ __ Lisa Jackson, Secretary

8128/2014

Quest Software Archiw Manager : Print Message

ld Email Tim Rollins - Private Sent:S/8/ 2014 9 : 29: 09 AM Michael Connor ; Jude Makulec- Private ; Jude Makulec- Public facilites plan committee resolution

From: To: Subject:

0

Attachments may contain viruses that are harmful to your computer. Attachments may not display correctly.

~Board

committee authorizing reso lution (Facilities).doc (28Kb)

Attached is a draft resolution that people can at least start reacting to. I based this on the resolution that we did to create the accountability committee back in 2011. Timothy J. Rollins

****************************************** Circular 23e Disclosure: Any statements regarding tax matters made herein, including any attachments, cannot be relied upon by any person to avoid tax penalties and are not intended to be used or referred to in any marketing or promotional materials. To the extent this communication contains a tax statement or tax advice, WilliamsMcCarthy LLP does not and will not impose any limitation on disclosure of the tax treatment or tax structure of any transactions to which such tax statement or tax advice relates. This electronic mail message is intended only for the use of the person or entity to whom it is addressed and may contain information that is privileged, confidential, and/or exempt from disclosure . Distribution or copying by anyone other than the intended recipient is expressly prohibited. If you receive this message in error, please call the law firm of WilliamsMcCarthy LLP at {815) 987-89ee to notify us promptly and then destroy/delete this communication and any copies thereof .

http://rpsarchiw.rps205.neUPrintMessage.aspX?Chec~ums= 4b88e395-08cf-db49-eaa1 -36ada2208ca0

1/1

RESOLUTION OF BOARD OF EDUCATION OF ROCKFORD SCHOOL DISTRICT NO. 205 WINNEBAGO-BOONE COUNTIES, ILLINOIS WHEREAS, pursuant to 105 ILCS 5/ 10-20.5 and Board Policy 2.150, the Board

of Education may appoint committees it deems necessary. NOW, THEREFORE, BE IT RESOLVED, that the Board hereby appoints an

ad hoc advisory committee to be known as the "Facilities Plan Committee," to remain in

effect through June 30, 2021, at which time the Board may consider continuing the Facilities Plan Committee on an annual basis. The Facilities Plan Committee shall be subject to the following: (1)

The purpose of the Facilities Plan Committee shall be to oversee the administration's implementation of the Board-approved ten-year facilities plan, as amended on August 12, 2014 (and as may be amended by the Board from time to time thereafter)

(2)

The Facilities Plan Committee shall have at least one chair, to be appointed initially by the President of the Board;

(3)

The Facilities Plan Committee shall have at least one, and not more than two, sitting Board members, serving as members of the Committee;

(4)

The Chair of the Committee shall seek interested community members to serve on the Committee, which process shall be open to members of the public to apply;

(5)

The Chair of the Committee and the sitting Board members who are members of the Committee shall review applications and select members for nomination to sit on the Committee, with the goal of having at least five Committee members and not more than seven Committee members at any one time; provided, however, that the Committee may function with fewer than five members if it is unable to fill vacancies;

(6)

All nominations made by the Chair and sitting Board members shall be submitted to the Board for its approval;

(7)

Once approved, a Committee member may serve until he or she resigns, at which time the Committee will ask for applications from the community and

follow the same process as that used for the initial appointment of Committee members; (8)

The Committee may create or appoint such ad hoc sub-committees as it may see fit for the purpose of studying specific issues that fall within the purpose of the Committee;

(9)

The Committee shall meet at such times, with such frequency and at such locations as the Chair may designate, subject at all times to the requirements of the Open Meetings Act;

(1 0) The Committee shall be responsible for establishing such rules as are consistent with the Open Meetings Act and Board policies for the conduct of the Committee as it sees fit, including without limitation quorums for the transaction ofbusiness; (11) The administration is hereby authorized and directed to share with the Committee any information that it requests, subject only to applicable legal restrictions; and (12) The Committee shall make a written report to the Board at least quarterly (and more frequently if it deems more frequent reporting necessary or desirable) regarding its activities and the Chair of the Committee shall report verbally to the Board at least semi-annually or at such other times as the Board may require or the Chair may request.

FURTHER RESOLVED, that this Resolution shall be effective upon its adoption by the Board of Education this 12th day of August, 2014. AYES NAYS ABSENT

BOARD OF EDUCATION OF ROCKFORD SCHOOL DISTRICT NO. 205, WINNEBAGO-BOONE COUNTIES, ILLINOIS BY:

-------------------------------Kenneth Scrivano, President

ATTEST:_ _ _ _ _ _ __ __ _ Lisa Jackson, Secretary

812812014

~e

RESPONSE TO REQUEST #9

~ Email From : To:

Ehren Jarrett Sent:?/23/2014 4:03:23 PM Todd Schmidt ; Kevin Behling ; Ben Holmstrom [email protected]) ; Matthew Vosberg FW: resolution language

Subject:

r>f

VJ

Attachments may contain viruses that are harmful to your computer. Attachments may not display correctly.

~Resolution

to approve facilities plan .docx (10Kb)

This is the proposed language . It would start the clock 3 years from now on new schools . Here are the next steps: Step #1: Please complete two 10 year plan scenarios to the best of your ability. a. Plan #1: no restrictions, best plan b. Plan #2: no investment in two new schools until July 1, 2017 Step #2: Measure the impact of the plan in three ways {one line for Plan #1 a 2nd line for Plan 2) 1. Line Graph : Compare and contrast# of students in COMPLETED new elementary learning environment a. Y axis : # of students in the fully improved new learning environment b . X axis : Years starting with 2012 to 2022 in 1 year increments 2. Line Graph : Compare and contrast annual operational savings {limited to transportation savings and utility savings) a. Y axis: money saved starting with $0 to the max proposed savings b. X axis : Years 2012-22 3. Line Graph compare and contrast contingency risk {use a common contingency esca lation% ex : 3% annually a. Y axi s: $left to spend from$ to 250 mill ion over ten years b . X axis : Years 12-22 * If plan #1 gets spe nds the majorit y of t he f unds in 7 years and it takes 9 in plan #2, t here will be a co ntingency risk Ex: if $30 mill ion more is left i n years 8 and 9 in plan 2 that is 3% of 30 mi lli on f o r both year (900K in year one and 3% of whatever is left in year 32 Bui ld a great plan and lock i n on those three arguments. Bu i ld the best plan you can in Plan #2 as wel l. Trust is an issue. If #2 feels like a straw man argument, we lose on trust. Let me know if we are missing anything.

Step #3: Present a draft of the plans and graphs by Thursday, July 31; Revisions completed by Aug 1 Step #4: I will conduct individual meetings with Board members from Aug 4-8 Step #5: submit to Board packet Aug 6 as recommended 10 year plan Step #6: Board presentation Aug 12 R'om: Tim Rollins _

Sent: Wednesday, July 23, 2014 11:27 AM http://rpsarchi-.e.rps205.neVPrintMessag e.aspx?CheckSums=5ae987b6-4aOe-46a6-~35aabcbece50

1/2

Quest Software Archiw Manager: Print Message

812812014

To:

Ehren Jarrett; Lori Hoadley

Subject: resolution language

Ehren and Lori: Here's a first draft of the concept I'm proposing. Based on the discussion this morning about what we are actually approving, we probably need to be much more clear, whatever we end up with, in how this fits in with the original facilities plan (i.e., rather than reading "approving the recommendation," it should probably be something like "amend the facilities plan previously adopted by the Board in 2012 to incorporate the recommendations of the facilities task force, with the stipulation that . .. " or something like that. Tim

'

.

****************************************** Circular 23e Disclosure : Any statements regarding tax matters made herein, including any attachments, cannot be relied upon by any person to avoid tax penalties and are not intended to be used or referred to in any marketing or promotional materials . To the extent this communication contains a tax statement or tax advice, WilliamsMcCarthy LLP does not and will not impose any limitation on disclosure of the tax treatment or tax structure of any transactions to which such tax statement or tax advice relates. This electronic mail message is intended only for the use of the person or entity to whom it is addressed and may contain information that is privileged, confidential, and/or exempt from disclosure. Distribution or copying by anyone other than the intended recipient is expressly prohibited. If you receive this message in error, please call the law firm of WilliamsMcCarthy LLP at (815) 987-89ee to notify us promptly and then destroy/delete this communication and any copies thereof.

http://rpsarchiw.rps205.net/PrintMessag e.aspx?C heckSums=5ae987b6-4aOe-46a6-e9b5-35aabcbece50

212

Move to approve the recommendation of the facility's task force with the stipulation that the administration will not incur any expenses to build new schools as part of that plan until a full report on the progress of the entire facilities plan (including actual and anticipated revenues and expenditures for the entire plan; including elementary, middle and high schools; and including actual and anticipated progress in addressing deferred maintenance and furniture needs) is made to, and approved by, the Board not earlier than July 1, 2017.

Quest Software Archi-..e Manager : Print Message

8128/2014

8 Email From:

To: CC: Subject:

Sent:S/6/2014 8 : 02 :55 AM

Ehren Jarrett Cathy Bayer Earl Dotson cover page

0

Attachments may conta in viruses that are harmful to your computer. Attachments may not display correctly. •

imageOOl.png C2Kb) •

image002 .png (2Kb)

Another talking point... If the primary concern is that we want to ensure finances are available in 2017, why are we asking the staff and students in five of our 47 schools to bear the majority of the burden. If we scale back new schools at 17 million and complete additions at 8-9 million, these five schools are losing 16-18 million of investment in their schools. The other42 schools have the opportunity to have the plan implemented as recommended. Should we not just scale the whole plan back equally among all of the schools? Dr. Ehren R. Jarrett Superintendent Rockford Public Schools 815-966-3101

Like us on - Follow us on Read our blog at rrstar.com

g

http://rpsarchi-..e.rps205.net/PrintMessage.aspx?CheckSums=c10ffd1cl-3817-7c51-c6a5-1cd5a3aae7ef

1/1

Quest Software Archi..e Manager : Print Message

812812014

~ Email From: To : Subject:

Ehren Ja r rett Todd Schmidt Plan A and B

Sent:S/8/2014 11 :24 :17 AM

0

- - - - - - - - -- - ---

Attachments may contain viruses that are harmful to your computer. Attachments may not display correctly. •

image001. ong (2Kb) •

image002.png (2Kb)

Define Plan A as superintendent's recommendation Plan Bas proposed Board Amendment to delay start of new school construction until July 1, 2017 Dr. Ehren R. Jarrett Superintendent Rockford Public Schools 815-966-3101

Like us on - Follow us on ~ Read our blog at rrstar.com

http://rpsarchi..e.rps205.net/PrintMessage.aspX?CheckSums=7276cf6d-98da-deb9-83d3-0cba51851248

1/1