Meeting Agenda Board of Education ♦ Niles Township High Schools ♦ District 219 May 13, 2013

I. Call to Order and Roll Call (7:45 p.m.) II. Closed Session To discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees, collective bargaining, purchase of property, security procedures, student disciplinary cases, the placement of individual students in special education programs and other matters related to individual students and pending litigation. III. Pledge of Allegiance IV. Changes / Additions to the Agenda V. Audience to Visitors (on agenda items only) VI. Student Representative Comments Niles North – Yuliya Yukhvidin Niles West - Lyba Zia VII. Community Representative Comments VIII. Reorganization − Selection of President Pro Tem − Nominations for Board Officers − Close floor on nominations for Board Officers − Vote on Board Officers − Regular Board Meeting Schedule for June 2013– April 2014 (Discussion and/Action) − Designate Banks of Depository for District Funds (Action) − Committee Assignments ƒ ED-RED ƒ IASB Governing Board Representative ƒ Oakton Alliance for Lifelong Learning − Board Committee Assignments ƒ Finance committee Chair ƒ Policy Committee ƒ Facility Committee ƒ EPAC Committee − School Committees ƒ CSSI ƒ TCSI ƒ PDSI ƒ GCSI IX. Approval of Consent Agenda − Monthly Bills and Payroll − Personnel* − Minutes of the April 2, 2013 Board of Education Meeting-Open and Closed* and minutes of the May 1, 2013 Special Board of Education Meeting. − Hill Mechanical Contract − Acceptance of Day Care Building Bids – Niles North (Bid Release #1-Multiple Trade Packages) − Acceptance of Paver Bids for North Aquatic Center (Bid Release #5-Permeable Articulating Concrete Block Mat) − Ombudsman Program – Alternative Education Services Agreement − Security Card Access System Upgrade − Microsoft Licensing − Employer’s Claim Service Contract − Gewalt Hamilton – West Traffic Study Proposal − Donation X. Superintendent’s Report Principals’ Report 05/10/13 9:28 AM

John Kretsos, Golden Apple Award Winner XI. Board Members’ Comments Board Committee Reports XII. Business − Staffing 2013-2014 (Discussion and Action) − Summer Projects (Discussion and Action) − Policy and Procedural Changes – 1st Reading (Discussion) XIII. Old Business XIV. New Business XV. Audience to Visitors (on items related to District business) XVI. Information Items − Freedom of Information Act Requests − Monthly Financial Reports – March and April − Driver Education Waivers − NTFT Contract XVII. Closed Session (if needed) XVIII. Adjournment *Denotes items for Board members only

05/10/13 9:28 AM

Office of the Superintendent    Date:   

May 13, 2013 

To:      From:      Subject: 

Board of Education  Dr. Nanciann Gatta  Board Meeting Dates 2013‐14 

Attached is a calendar of recommended Board meeting dates from June 2013 to April 2014 as listed below. Monday, June 3, 2013 Monday, July 8, 2013 Monday, August 5, 2013 Monday, August 26, 2013 Monday, September 23, 2013 Monday, October 21, 2013 Monday, November 18, 2013 Monday, December 16, 2013 Monday, January 13, 2014 Monday, February 10, 2014 Monday, March 10, 2014 Monday, April 7, 2014

MOTION: posted.

I move the Board of Education Meeting dates from June 2013 to April 14 be approved and

Proposed Board of Education Meeting Dates May 2013 through April 2014

Board Meeting Dates

May 2013 S

M

T

5 12 19 26

6 13 20 µ

7 14 21 28

W 1 8 15 22 29

T 2 9 16 23 30

F 3 10 17 24 31

S 4 11 18 25

June 2013 S 2 9 16 23 30

M

T

W

T

F

3

4

5

6

7

9

9

9

9

9

17 24

18 25

19 26

20 27

21 28

S 1 8 15 22 29

7 14 21 28

M 1 8 15 22 29

T 2 9 16 23 30

W 3 10 17 24 31

T 4 11 18 25

F 5 12 19 26

S 6 13 20 27

August 2013 S

M

T

W

4 11 18 25

5 12 µ

6 13 20 27

7 14 21 28

26

T 1 8 15 22 29

F 2 9 16 23 30

S 3 10 17 24 31

September 2013 S 1 8 15 22 29

Opening/Closing Days of School Tuesday, August 20, 2013 Thursday, June 5, 2014

July 2013 S

Monday, May 13, 2013 Monday, June 3, 2013 Monday, July 8, 2013 Monday, August 5, 2013 Monday, August 26, 2013 Monday, September 23, 2013 Monday, October 21, 2013 Monday, November 18, 2013 Monday, December 16, 2013 Monday, January 13, 2014 Monday, February 10, 2014 Monday, March 10, 2014 Monday, April 7, 2014

M µ 9 16 23 30

T 3 10 17 24

W 4 11 18 25

T µ 12 19 26

F 6 13 20 27

S 7 14 21 28

First day of school – ½ day Last day of school

Student Non Attendance Days (µ Monday, August 19 Monday, September 2 Thursday, September 5 Monday, October 14 Tuesday, October 15 Thursday, October 31 Monday, November 11 Wednesday, November 27 Thursday, November 28 Friday, November 29 Monday, December 23 – Friday, January 3 Friday, January 17 Monday, January 20 Monday, February 17 Friday, February 28 Monday, March 24– Friday, March 28 Friday, April 18 Monday, May 26 Graduation Dates for 2014 Wednesday, May 28 Thursday, May 29

Teacher Institute Opening Day Labor Day No School Columbus Day No School Teacher Institute Veterans Day No School Thanksgiving No School Winter Break (10 days) Day Off Between Semesters Martin Luther King Day Presidents’ Day Township Teacher Institute Spring Break (5 days) No School Memorial Day

Niles West Niles North

 

November 2013 S

M

T

W

T

3 10 17 24

4 µ

5 12 19 26

6 13 20 µ

7 14 21 µ

18 25

F 1 8 15 22 µ

S 2 9 16 23 30

T 5 12 19 µ

F 6 13 20 µ

S 7 14 21 28

S 4 11 18 25

December 2013 S 1 8 15 22 29

M 2 9 16 µ µ

T 3 10 17 µ µ

W 4 11 18 µ

January 2014 S

M

T

W µ

T µ

F µ

5 12 19 26

6 13 µ

7 14 21 28

8 15 22 29

9 16 23 30

10 µ 24 31

27

February 2014 S

M

T

W

T

F

2 9 16 23

3 10 µ

4 11 18 25

5 12 19 26

6 13 20 27

7 14 21 µ

24

S 1 8 15 22

March 2014 S

M

T

W

T

F

S

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

18 µ

19 µ

20 µ

21 µ

22

23

17 µ

30

31

W 2 9 16 23 30

T 3 10 17 24

F 4 11 µ

S 5 12 19 26

1

29

April 2014 October 2013 S

M

6 13 20 27

7 µ

T 1 8 µ

21 28

22 29

W 2 9 16 23 30

T 3 10 17 24 µ

F 4 11 18 25

S 5 12 19 26

S

M

6 13 20 27

7 14 21 28

T 1 8 15 22 29

25

9Emergency Days may be used as school days if school closes unexpectedly during the regular school year.

School Board Niles Township District 219, Cook County, Illinois MINUTES Tuesday, April 2, 2013 The meeting was held in the Board Room of the District Office located at 7700 Gross Point Road, Skokie, Illinois. I. Call to Order and Roll Call Board President Robert Silverman called the meeting to order at 6:45 p.m. Board Members present at roll call: Sheri Doniger, Ruth Klint, Robert Silverman, Lynda Smith, Eileen Valfer. Absent: Carlton Evans, Jeffrey Greenspan. II. Closed Session It was moved by DONIGER and seconded by SMITH to recess into closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees, collective bargaining, purchase of property, security procedures, student disciplinary cases, the placement of individual students in special education programs and other matters related to individual students and pending litigation. A roll call vote was taken. Voting Aye: Doniger, Klint, Silverman, Smith, Valfer. The motion carried. The Board recessed into closed session at 6:50 p.m. III. Open Session It was moved by DONIGER and seconded by SMITH to return to open session. A roll call vote was taken. Voting Aye: Doniger, Klint, Silverman, Smith, Valfer. The motion carried. IV. Recall to Order Mr. Silverman recalled the meeting to order at 7:55 p.m. The Pledge was recited. V. Changes / Additions to the Agenda Added to the Consent Agenda were the Green Personnel Handout and the MCI Settlement Agreement. VI. Audience to Visitors (on agenda items only) No one asked to speak. VII. Student Representative Comments Niles North – Yuliya Yukhvidin talked about spring sports and upcoming events such as Film Fest, Indo Pak night, and a Fine Arts Jazz concert. She also announced that two students received Silver Keys, national recognition in the Scholastic Art and Writing Awards 2013 Competition, only the top one percent of 230,000 received this award.

Meeting Minutes of April 2, 2013

Page 1 of 7

Niles West - Lyba Zia talking about the Sing Strong a cappella event, upcoming Spring Week, and the Model UN competing at Northwestern. Also highlighted was the College Fair with over 270 schools being represented. VIII. Community Representative Comments No one asked to speak. IX. Approval of Consent Agenda It was moved by DONIGER and seconded by SMITH to approve the Consent Agenda as amended. A roll call vote was taken. Voting Aye: Doniger, Klint, Silverman, Smith, Valfer. The motion carried. Included in the Consent Agenda were: − Monthly Bills and Payroll in the amount of $6,202,078.04 − Personnel − Approved retaining the employment of the following non-tenured teachers for the 2013-2014 school year: FIRST YEAR SECOND YEAR THIRD YEAR FOURTH YEAR Ahlman, Annaliisa Amelianovich, Ashley Casey, Daniel Genovesi, Anthony Ali, Syed Batista, Adrian Davis, Patti-Anne Jukic, Jasminka Bhatt, Karishma Behling, James DiZillo, Joseph Olsen, Glenn Booker, Gordon Bower, Margaret Klamm, Andrew Pauley, Tina Durrani, Farrahdoon Braheny, Kyle Oddo, Eric Suarez, Andrew Ewing, Tyson Chu, Gary Patel, Poonam Filipek, Cheryl Gjerpen, Katie Richards, Mary Guillietti-Schmitt, Allegra Helms, Tina Silverberg, Ivan Hanson, Courtney Kajmowicz, Kathie Sortino, Deanna Hill, Alexandra Kosiba, Daniel Johnson, Justin Lindberg, Ryan Johnson, Melanie Mosier, Amber Lala, Sonia Nocella, Michael Larrabee, Daniel Persaud, Stephanie Lollino, Maria Puglisi, Daniel Madigan, Jessica Qian, Yan McGovern, Meghan Song, Esther Murphy, Ryan Vana, John Naatz, Timothy Nemo, Tasha Penn, Crystal Przekota, John Raiber, Anna Shafron, David Smith, Jessica Sullivan, Timothy Yin, Iris First Year: Second Year: Third Year:

Full-time teachers employed before November 1, 2011, in their first year of employment in District 219 Teachers in their second consecutive year of full-time employment in District 219 Teachers in their third consecutive year of full-time employment in District 219

Meeting Minutes of April 2, 2013

Page 2 of 7

Fourth Year:

Teachers in their fourth consecutive year of full-time employment in District 219, therefore, attaining tenure on the day after the last day of the school year

−

Approved the resignation of the following certified staff: NAME POSITION Klenetsky, Jody Special Education / North Hentz, Stephanie Social Worker / West Di Sanza, Kathleen Psychologist / North

−

Approved the employment of the following certified staff for the 2013-2014 school year: NAME POSITION FTE EFFECTIVE Schumann, Michael Guidance Counselor – BA15 / Step 1 1.0 8/20/2013 Ocasio, Vanesa Guidance Counselor – MA15 / Step 10 1.0 8/20/2013 Pickett, Kia Guidance Counselor – MA / Step 1 1.0 8/20/2013

−

Approved the following certified unpaid leave of absence for the 2012-2013 school year: POSITION/LOCATION TYPE OF LEAVE LEAVE FTE NAME Weiberg, Bonnie Science / North Necessities of the home – 3/15/2013 Unpaid (one day)

−

Approved the following certified staff leave of absence for the 2013-2014 school year: NAME POSITION/LOCATION TYPE OF LEAVE LEAVE FTE Fitzgerld, Heather Physical Education / North Family Care – Unpaid .5

−

It is recommended that the Board of Education approve the employment of the following paid interns for the 2013-2014 school year: NAME POSITION/LOCATION SALARY EFFECTIVE Yawer, Urooj Psychology Intern / North $16,000/Yr. 8/20/2013 Lowe, Michael Psychology Intern / North $16,000/Yr. 8/20/2013 Shoemaker, Eliza Psychology Intern / North $16,000/Yr. 8/20/2013 Olafson, Stephanie Social Work Intern / North $9,000/Yr. 8/20/2013 Kiem Abigail Social Work Intern / North $9,000/Yr. 8/20/2013 Rasky, Brittany Social Work Intern / North $9,000/Yr. 8/20/2013 Oliver, Elizabeth Claire Psychology Intern / West $16,000/Yr. 8/20/2013

−

Approved the employment of the following part-time/temporary staff for the 2012-13 school year: POSITION/LOCATION RATE DATE NAME Szymanski, Jason Textbook Center / North $12.00/Hr. 5/30/2013 Palmer, Allison Textbook Center / North $12.00/Hr. 5/30/2013

−

Approved the employment of the following substitute teacher for the 2012-2013 school year: Shipway, Mary Grace

−

EFFECTIVE 6/7/2013 6/7/2013 6/7/2013

Approved the resolution to release part-time and part-year teachers. Ahearn, Caroline Casey, Caitlen Crowe, Kevin Del Boccio, Lauren Eiseman, Jaclyn Grossman, Michael Keenan, Paul Kelsey, Janet Marous, Anne Ona, Imee Patel, Tapen

Meeting Minutes of April 2, 2013

Page 3 of 7

Powell, Kerry Serrano, Cecilia Stanford, Jason Sykora, Christopher Williams-Rivera, Melisa −

−

Approved the resolution to release first –third year non-tenured teachers. Hamilton, Anna Zwikel, Amy Caceres, Felix Approved administrative and associate contracts for the following administrators for the 2013-2014 school year: POSITION SALARY EFFECTIVE NAME Babakhani, Antwan Assistant Principal for Student $127,000 7/1/2013-6/30/2014 Services, 260 days Hentz, Stephanie Assistant Director of Student $91,699 7/1/2013-6/30/2014 Services, 205 days Assistant Director of Student $98,301 7/1/2013-6/30/2014 Di Sanza, Kathleen Services, 205 days

− Approved the Minutes of the March 11, 2013 Board of Education Meeting-Open and Closed sessions. − GlobalScholar EXCEED RTI Implementation Authorized the purchase of GlobalScholar EXCEED RtI Implementation and Training at a cost not to exceed $48,994. − Acceptance of Donation – Observatory West Accepted the $70,000 donation from Mr. John Slater of Morton Grove for the construction of a dome observatory at Niles West High School. − Day Care Agreement – NTFT and Children’s Learning World Approved the agreements with the Niles Township Federation of Teachers and Children’s Learning World regarding day care facilities at Niles North and Niles West. X. Superintendent’s Report Dr. Gatta asked Mr. Kaine Osburn to report next and introduce Mr. Slater. Principals’ Report Mr. Osburn introduced Mr. Slater. Mr. Slater made a $70,000 donation for the construction of an observatory dome at Niles West High School. Mr. Richard DeCoster, retired Science teacher and Ms. Liz Ramseyer, Science teacher at West also thanked Mr. Slater for his extremely generous donation. Mr. Osburn highlighted Mr. Slater’s efforts as a member of the Morton Grove Historical Society, the American Legion, work with Scouts, being a WWII Vet, and his conservation efforts as well as his many other hobbies and interests. He is also an avid bike rider and a member of star gazer groups. Mr. Silverman also thanked Mr. Slater and stated District 219 had never received such a large donation from a community member and we will be the first high school in the area to have such a facility. There was a short break for picture opportunities and cake. Dr. Ryan McTague stated the construction of the pool was going well and PSAE testing will take place in April. He stated spring sports were off to a great start with 6 and 1 baseball, softball 5 and 1. April 20 will be a jazz and vocal night with a guest artist festival the following weekend. He announced that Dan Gregerman and the vocal jazz group were profiled in the cover story of Choral Director the Choral

Meeting Minutes of April 2, 2013

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Directors’ Magazine. Highlight Fine Arts, he stated that Beauty and the Beast was a great success. John Kretsos is one of 32 Golden Apple finalists. Dr. Gatta began her report by talking about Board Goal 5, Partnerships. She reminded everyone about the Spring Greening Event at Niles North on Sunday, April 7 and our commitment to sustainability. She then moved onto Board Goal 1 and Rigorous Coursework. She stated the commitment District 219 has to ensure that every student leaves high school both college and career ready and no child falls through the cracks. She showed a video presentation on the three levels of intervention. Level one having peer tutoring, the Point and the Student Assistance Program. Level Two encompasses reading comprehension, additional support with extension courses and Level Three includes one on one instruction, Response to Intervention (RtI) and making sure every child is successful. XI. Board Members’ Comments Mrs. Smith stated she was blown away by the performance of Beauty and the Beast. She was also extremely impressed with the John Burkel Invitational gymnastics event at Niles West and Coach Batista. Money from the event was donated to charitable organization. Students and the audience contributed. Dr. Doniger stated Sing Strong was amazing. Mrs. Klint stated she was very impressed and delighted to be able to attend the all-district teacher institute. Mr. Silverman stated the sold-out performance of Beauty and the Beast was historic. Sing Strong raised funds for Alzheimer’s disease. He stated the Town Hall meeting on finance resulted in many of our greatest critics earning a greater appreciation and understanding of what is being down in District 219. XII. Board Committee Reports Policy Committee: Dr. Doniger stated a second reading was being presented for approval this evening. Facility Committee: A meeting was held on March 2, 2013 to discuss the next five-year capital plan. XIII. Business − Comprehensive Annual Financial Report Betsy Allen from Miller Cooper stated District 219 would once again receive the award for Excellence in Financial Reporting. She stated her auditing firm ranked District 219 with the highest opinion. Ms. Susan Husselbee asked if the Board had any questions on the Comprehensive Annual Financial Report. Mr. Silverman stated he was very happy that Operating Expense per Pupil actually was lower. Dr. Gatta reiterated that FTEs cannot be added and the District needs to continue to look at programs that cannot be continued and to invest in others. It was moved by DONIGER and seconded by SMITH to accept the 2012 Comprehensive Annual Financial Report. A roll call vote was taken. Voting Aye: Doniger, Klint, Silverman, Smith, Valfer. The motion carried. − Policy and Procedural Changes – 2nd Reading Mr. Silverman commented that the elimination of ranking would not have been accomplished without Jerry Pope presenting what colleges were looking for and how this would help our students get into the colleges of their choice. It was moved by DONIGER and seconded by SMITH to approve the Policy and Procedural Changes presented for second reading. A roll call vote was taken. Voting Aye: Doniger, Klint, Silverman, Smith, Valfer.

Meeting Minutes of April 2, 2013

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The motion carried. Included in the second reading: Number Name 3:20 Organizational Chart 4:160-AP1 Administrative Procedure: Environmental Quality of Buildings and Grounds 5:20-AP1 Administrative Procedure: Sample Questions for Conducting the Internal Sexual Harassment in the Workplace Investigation 5:40 Communicable and Chronic Infectious Disease 5:170-AP1 Administrative Procedure: Copyright Compliance 6:282 Weighted and Unweighted Grades and Grade Point Averages 6:300 Graduation Requirements 6:310 Credit for Alternative Courses and Programs, and Course Substitutions 8:30 Visitors to and Conduct on School Property − Graduation Calendar 2014-15 It was moved by KLINT and seconded by DONIGER to approve the Graduation Calendar for 2014-15 scheduling proms for Niles West and Niles North on the Friday of Memorial Day (May 22, 2015) weekend, and the graduation ceremonies for both schools on the Sunday of Memorial Day weekend 2015 (May 24, 2015). A roll call vote was taken. Voting Aye: Doniger, Klint, Silverman, Smith, Valfer. The motion carried. − Board Meeting Dates It was moved by SMITH and seconded by DONIGER to move the May 6, 2013 Board Meeting Date to May 13, 2013 and approve the proposed dates but reaffirm them at the May 13, 2013 Board meeting after the new Board is seated. A roll call vote was taken. Voting Aye: Doniger, Klint, Silverman, Smith, Valfer. The motion carried. The proposed dates tentatively approved are June 3, 2013, July 8, 2013, August 5, 2013, August 26, 2013, September 23, 2013, October 21, 2013, November 18, 2013, December 16, 2013, January 13, 2014, February 10, 2014, March 10, 2014 and April 7, 2014. − Student Fees It was moved by DONIGER and seconded by SMITH to approve the student fees for the 2013-14 school year. A roll call vote was taken. Voting Aye: Doniger, Klint, Silverman, Smith, Valfer. The motion carried. Regular Fee 2nd Oldest Child 3rd Oldest & Any Add’l Early Bird Add’l Children Child Students only School fee $450 $300 Free Driver Ed $450 Bus $300 $225 Parking $300 $240 − Explore Score Data (Discussion)

Meeting Minutes of April 2, 2013

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Dr. Roloff presented the EXPLORE score data. She stated that the sender districts are now using this information to help grow students to be college ready. PARCC will be the new test but not much is yet known about it except that it is aligned to the Common Core. XIV. Old Business There was no new Business XV. New Business There was no new Business. XVI. Audience to Visitors (on items related to District business) No one asked to speak. XVII. Information Items − Freedom of Information Act Requests Two Freedom of Information Act Requests were received: −

Todd Glickman relating to commercial property and casualty insurance and health insurance.

−

Eric Poders for copies of all contracts between District 219 and OrganicLife LLC or its subsidiaries, copies of all lawsuits and any documentation in the courts system pertaining to District 219 and OrganicLife LLC or its subsidiaries and any and all email communication between District 219 and OrganicLife LLC or its subsidiaries.

XVIII. Adjournment It was moved by DONIGER and seconded by VALFER to adjourn the meeting. A roll call vote was taken. Voting Aye: Doniger, Klint, Silverman, Smith, Valfer. The motion carried. The meeting adjourned at 9:50 p.m.

President

Meeting Minutes of April 2, 2013

Secretary

Page 7 of 7

School Board Niles Township District 219, Cook County, Illinois MINUTES Special Meeting on Wednesday, May 1, 2013 The meeting was held in the Superintendent’s Conference Room of the District Office located at 7700 Gross Point Road, Skokie, Illinois. I. Call to Order and Roll Call Vice President Sheri Doniger called the meeting to order at 7:00 p.m. Board Members present at roll call: Sheri Doniger, Carlton Evans, Jeffrey Greenspan, Ruth Klint, Eileen Valfer. Absent: Robert Silverman, Lynda Smith II. Organization of Board The meeting was adjourned Sine die and Dr. Gatta took over the meeting. It was moved by DONIGER and seconded by GREENSPAN to ratify the canvass of the April 9, 2013 Consolidated General Election for School Board Members with Robert A. Silverman receiving 34.1% with 6,339 votes, Ruth Klint receiving 32.56% with 6,053 votes and Lynda G. Smith receiving 33.34% with 6,199 votes.. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Valfer. The motion carried. Mrs. Klint took the oath of office and was welcomed to the Board of Education as a returning member. III. Adjournment It was moved by GREENSPAN and seconded by VALFER to adjourn the meeting. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Valfer. The motion carried. The meeting adjourned at 7:20 p.m.

President

Special Meeting of May 1, 2013

Secretary

Page 1 of 1

      Date:   

May 13 2013 

To:    Dr. Nanciann Gatta      Board of Education    From:    Dr. Pete Marcelo    Subject:  Ombudsman Renewal Contract for 2013‐14    The Ombudsman renewal contract for the 2013‐2014 school year has been reviewed.  Administration  recommends that the agreement be approved as written.  The proposed contract is structured for a  total enrollment of thirty‐five (35) students at a cost of $5,334 per student at a total cost of $186,690.  Last year’s agreement was contracted for 50 FTE students at a cost of $5,080 per student for the total  cost of $254,000. This new contract is recommended with a reduction of $67,310 for 2013‐2014 in  comparison to 2012‐2013.  In just two years, there has been a reduction of 30 seats for Ombudsman  from 65 in 2011‐2012 at a total cost of $3210,560 to the recommended 35 seats at a total cost of  $186,690 for 2013‐2014.      The Assistant Principals of Student Services at both Niles North and Niles West believe that D219’s  efforts with response to intervention (RtI) like our structured support study halls (t2 and s3), our  literacy centers, and our double period math extensions for example are parts of the solution that  have enabled the recommendation of a reduction of 15 student slots for Ombudsman for next year.           MOTION:  I move the Board of Education accept administration’s recommendation for the  Ombudsman renewal contract for services during the 2013‐2014 school year in the amount of  $186,690.   

Mr. Guy Ballard – CTO Niles Township High School District 219 847­626­3920 [email protected]

  To:    

Board of Education       

From:       

Guy Ballard

Date:

May 13, 2013

Re:

Microsoft Products Annual Licensing Agreement (discussion/action)

The District’s annual licensing for Windows, Active Directory, and Microsoft Office are due for renewal. I recommend the purchase of these products at a cost not to exceed $25,865.75. Motion: I move to authorize the purchase of licences for Microsoft Windows, Active Directory, and Office at a cost not to exceed $25,865.75

Dale Vogler Director of Human Resources tel: 847-626-3969 fax: 847-626-3076 [email protected]

TO:

Dr. Nanciann Gatta, Superintendent Board of Education

FROM:

Dale Volger, Director of Human Resources

DATE:

May 13, 2013

SUBJECT:

Staffing Recommendations for the 2013-14 School Year.

Student registration for the 2013-14 school year ended in February. Counselors met with students and courses were selected based on each student’s four-year plan. Throughout the month of March, HR and the administration reviews student registration data in order to efficiently staff the numerous courses offered. Using information collected at three time points each school year: March enrollment (RO), 1st day of school (S2) and October 15 (S4). This data is used to predict the enrollments for the following August and October, which is typically when most transfer students reach our doorsteps. Eight-five to ninety percent of the maximum enrollment (course caps) is utilized to allocate FTE per department. For the past nine years, D219 enrollments based on yearly historical data was used by the ECRA Group to provide us with staffing projection recommendations. This year, however, members of our Technology Department worked with ECRA and the analysis was done “in house”, resulting in a savings of $10K which will be enjoyed in perpetuity. The Board granted 396 FTE for the 2012-13 school year, which as you may recall, was a continued reduction from our Benchmark School Year (2009-10) at 400.6 FTE. Once again, we are asking for a reduced FTE of 389 for the 2013-14 school year. When Dr. Gatta presented the plan to restructure administrative positions, she informed the Board that the resulting FTE would be neutral. As a reminder (see table), we moved FTE from the bargaining unit to administration and some of the FTE decrease mentioned above can be attributed to this shift. .60 ELL Coordinator .25 Science Lit Center 2.0 Special Ed Coordinator 1.6 English & Literacy Center 1.2 Student Services

Part-time Associate Assistant Director of Science Assistant Directors of Special Ed Directors of Humanities & Assistant Directors of Humanities Assistant Directors of Student Services

A total of 5.65 FTE was reassigned to the administration. When subtracting this FTE from the total reduction of 12-13 to 13-14 (396 – 389 – 5.65), we are still down an additional 1.35 FTE from the prior school year. As we continue to operate on a zero sum budgeting approach the reduction of 1.35 FTE clearly covers the cost of the Director of Equity position. The reduced FTE exists despite the fact that we have added staff in the following program areas over the last two years. • PAR - Four consulting teachers • Mathematics - Lowered class size in freshman and sophomore courses and added extension courses • English - Lowered class size in freshman and sophomore courses and added extension courses • Reading - Freshman and sophomore support programs • Public Speaking - graduation requirement • Science – Three year graduation requirement • Project Lead the Way - Engineering course addition • Hebrew - Full time teacher • ELL – Increased Student Enrollment s • Union President released .2 FTE per CBA MOTION: I move the Board of Education authorize 389 certified FTE to staff the general and special education programs at Niles North, Niles West and Niles Central for the 2013-2014 school year.

Board Report To:

Nanciann Gatta, Superintendent Board of Education

From:

Anne Roloff, Assistant Superintendent

Date:

May 2, 2013

Re:

Summer Curriculum Projects for the 2013­14 School Year (Discussion and Action)

Introduction The  following  summer  curriculum  project  requests  are  indicative  of  a  district  that  concentrates its  resources  on  every  student  since  courses  taken  by  all  levels  of  students are represented on the  following  pages.  Each  project  has  passed  a  rigorous  screening  process  (with  curriculum directors   and   me)  to  ensure  that  it  will  be  of  direct  benefit  to  students.  Many  of these  projects began  during  the  school  year,  institutes,  and  late   start  collaboration  meetings.  Many  of  the summer  projects  involve  the  development  of learning  targets  and  common  final  exams,  as  well as  analyses  of  the  2012­13  common  final  exam  data.  The  projects  have  also  been  aligned with our five board goals. Financial Implications The  projects  and  accompanying  descriptions  appear  on the  following  pages.  The  total  cost  for these  projects  is  $108,963 ($46.21  x  2,358  hours).  All  summer  projects will  be  paid  by  federal grants.  Please  note  that each summer project is structured to require a maximum of 30 hours of work, regardless of the number of teachers participating.

Recommendation: That the Board approve the proposed summer projects appearing on the following pages for a total of no more than $108,963 from Board of Education funds.

1

2013 Summer Projects Department College Counseling

English

English

English

English

English

Project Title College Counseling Curriculum and Resource Review

Description Review all college related curriculum, presentations and resources to ensure clarity, up-to-date information and uniformity between the two buildings. In addition to discussing what we will teach and how we will teach it, new teachers will draft an audit for submission to the College Board. Topics for curricular exploration will include Summer Reading, End-ofAP Language -Curriculum and Semester I End-of-Course assessments, and aligning New Teacher Audit prompts and readings with the AP Exam. All materials drafted will be shared with current and future teachers of AP Language. This project connects specifically to Board Goal #2 ensuring a guaranteed and rigorous curriculum. The final product will be completed AP audits for all new AP Lit: Coordinating Curricula and prospective AP literature teachers. These audits are & Writing Audits required by the College Board. Chronological Design: Expanding Coverage and Increasing Sales of and in Yearbook Prod.

Teachers

Hours

Cost

Giulietti-Schmitt, Gin

30

$1,386.30

DeNapoli, Horyn, Iafrate, Klingenberger

15

$693.15

Wack, Jaffe-Notier, DesJardins, Ingraham, Sullivan, Hoff

15

$693.15

15

$693.15

30

$1,386.30

15

$693.15

We will work on developing a format through which we can expand coverage of school events-both in quality and Swanson, DeNapoli, quantity-thereby ensuring more student interest, a greater Scott variety of student photographs, and an increase in sales.

F-19 (Freshman Reading and Writing a major revision of an existing but out-of-date Gillies, Lubarsky, Iafrate, Writing Interventions) Strategy curriculum guide. Persaud, Paxson, Daley Curriculum Revision We will look at the data from 1st and 2nd semesters to continue aligning the assessment to our learning targets Freshman Common Final and Common Core State Standards. The final product will Foley, Barker, Jackson Exam Revision be a revised end-of-unit assessment to be used by all teachers of Freshman English 12-22.

English

GAWPUSH Curriculum Development

Develop a new American Studies as a pilot to focus on preparation for APs.

Stucky, Goethals

15

$693.15

English

Integrated Reading Curriculum Development

The final product will be a curriculum guide for the Sophomore Integrated Reading class.

Gillies, Lubarsky, Iafrate, Foley, Hettinger, Hanson

30

$1,386.30

English

Integrated Reading Curriculum Development

The final product will be a curriculum guide for the Sophomore Integrated Reading class.

Gillies, Lubarsky, Iafrate

30

$1,386.30

English

Lit of Peace and Nonviolence Gandhi unit

The final product is a complete reworking of the Gandhi unit, which lays the groundwork for most of the course. We will include readings as well as any written assignments to support the unit.

Lichterman, Wack, Shulman

15

$693.15

3

2013 Summer Projects Department

Project Title

Description

English

Literacy Team Planning

The final product will be a vision/strategic plan for Literacy Foley, Hettinger, Hanson Interventions and Coaching in 2013-2014

English

SOHO CRTs

Create a revised version of the SOHO CRTs.

English

Sophomore CRT Committee

Revise sophomore CRT and align to learning targets.

English

Summer Reading -Freshman Program

English

Summer Reading Logistics

English

Tier 111 Reading Lab Planning & 2013-2014 Tier I &11 Progress Monitoring Logistics

English / Reading

English / Social Studies

English / Social Studies

Teachers

The final product will be the collection of materials used to train the peer-to-peer coaches who tutor at the point. Additionally, the scope and sequence for the entire Point Tutor Training Revision training program (i.e. summer training day and contentspecific training during the first week of school). This will allow The Point to offer tutoring services on the first day of classes. In the transition to the D219 Board approved the Humanities Department, our goal is to compile a packet of projects, papers and instructional materials which work American Studies Resources well in an American Studies combined class. We will highlight existing, cross-curricular resources and will make these available to both departments. Revise the existing research manual --which is woefully out of date --to meet the needs of our current students Style and Substance: A D219 and curricular goals. In doing so, we would likely take the Writing Reference Manual manual apart and break its overlapping sections into separate publications (PDF and/or paper) to serve the needs of the various target audiences.

4

Cost

15

$693.15

Hettinger, Swanson, Weatherington, Wright

15

$693.15

Barker, Scott, Lauer, Gray, Schmitt

15

$693.15

15

$693.15

15

$693.15

Gillies, Foley

15

$693.15

Sokolowski, Richards

15

$693.15

Weatherington, Graham, Peterson, Holman

15

$693.15

Ingraham, Holman, Peterson, Lewis, Graham

15

$693.15

Curricular initiative specifically delineated in School Improvement Plan -This summer project will be dedicated Persaud, Amelianovich to creating the freshman fall summer reading program for the YA Book, Divergent. Curricular initiative specifically delineated in School Improvement Plan --Summer preparations as detailed by Gillies, Zbinden the Summer Reading Timeline (detailed in the reading/writing subcommittee report & attached). The final product will be a Tier III process and progress monitoring plan for students in need of intense, individual reading interventions.

Hours

2013 Summer Projects Department

Project Title

Description

Teachers

English, Social Studies, PPS

Humanities Problem Solving

Combine the existing English & Social Studies problemsolving teams.

Foley, Weatherinton, Caceres, Lipka

15

$693.15

Fine Arts

Acting Curriculum

Revise curriculum guide for Acting to include aspects of Stagecraft course.

Ortmann, Sinclair

15

$693.15

30

$1,386.30

30

$1,386.30

Fine Arts

Fine Arts

The final product will be a website where students can access course resources. Resources will include, but not be limited to. videos of teacher demonstrations, worksheets, skill-building exercises, art history units. color Barb Wismer, Zilewicz, Art Foundations Website theory, examples of student work, and current trends in Zwikel art. Current trends in art will include information and links about contemporary artists. museum and gallery links, college open house and career information, portfolio development, and a host of other resources. Last summer Common Assessment was written for the Common Assessment Writing first year of choir. During the summer of 2013 Common Year 2 and Learning Target Assessment would be written for year two of the Choral Gregerman, Branahl Revisions Program. In addition, Learning Targets will be revisited for all levels of choir.

Hours

Cost

Fine Arts

Theatre Workshop Curriculum

Revise curriculum guide for Theatre Arts Workshop to include aspects of Stagecraft course.

Ortmann, Sinclair

15

$693.15

Fine Arts

Update Band Curriculum & Create Common Final Assessment

The current band curriculum was developed by Elton Eisele and William Koch. We would like to update it to reflect our teaching philosophies, and incorporate the changes we have been making to the program. Cornman assessments must be created for the classes as well.

Filipek, Johnson

30

$1,386.30

Fine Arts

Update the Art Foundation Common Exam

Make adjustments and updates to the Art Foundation CFA.

Zilewicz, Wismer, Zwikel

30

$1,386.30

Mathematics

Alg. 2 Credit Recovery

Create multiple assessments for each unit. Enhance depth and breadth of curricular units.

Ho, Erickson, Serrano, Kaczynski, Bohigian

16

$739.36

Mathematics

Algebra 1 Curriculum - Both Semesters

Refine unit timing, sequence and content based on 201213 school year results for semester 1. Modify learning targets and benchmarks for each unit. Modify Common Final Assessment

Moscovitch, Buttita, Swedberg, Meyer, Sagan (audit), Serrano, Rauser

30

$1,386.30

5

2013 Summer Projects Department

Mathematics

Project Title

Description Create 4 items per CC standard that is assigned to the Alg. 2 course (see PARCC assignments for semester 1). Algebra 2 Assessment Items - Do so using established guidelines for the four levels of Both Semesters questions. Create one honors level performance task for the course (touches all clusters).; Create two advanced level performance tasks for the course. Create a guideline and compile resources that help build an environment conducive for self directed learning.

Mathematics

Building Student Voice

Mathematics

Videos, notes, and homework for specific chapters of the Flipped Learning Resources current Geometry curriculum. We plan to finish the year Geometry with flipped units for Chapters 12, 8, 10.

Mathematics

Flipping Classroom: Pre Calc

Mathematics

Mathematics

Videos, notes, and homework for specific chapter(s) of the PreCalc curriculum (stemming from Common Core Standards). Create 4 items per CC standard that is assigned to geometry course for semester 1 (see PARCCs assignments for semester 1) Do so using established Geometry Assessment Items guidelines for the four levels of questions. Create one Both Semesters Honors level performance task for the course; create several regular level performance tasks -one for each cluster of standards found in Geometry course. Multiple Assessments for each unit and revamp the Geometry Credit Recovery curriculum. Create multiple assessments for each unit Enhance depth and breadth of curricular units

Teachers

Cost

Song, Erickson, Murphy

30

$1,386.30

Brechling, Song, Newman, Penn

16

$739.36

Helms, Chu, Martin, Kaczynski, Penn, Madigan

30

$1,386.30

Martin, France

30

$1,386.30

Ali, Newman, Murphy, Helms

30

$1,386.30

O'Dell, Ho, Kaiser

20

$924.20

30

$1,386.30

30

$1,386.30

30

$1,386.30

Mathematics

Geometry Curriculum - both semesters

Brechling, Behling, Clear establishment of unit timing, sequence and content; Madigan, Larrabee, reduce number of targets for semester 1. All targets stem Kaye, Chu, Murphy, from CC standards (write the CC code before every target Helms, Van Roeyen, used). Newman

Mathematics

Geometry IED

Create projects and activities

Mathematics

Groupworthy Tasks - Algebra 1

A complete lesson plan for at least 8 Groupworthy tasks Sagan, Delahanty, that coincides well with the Alg. 1 curriculum that includes Swedberg, Meyer, Penn, lessons/assessments for expected group behaviors. Serrano

6

Hours

Helms, Krzeminski

2013 Summer Projects Department

Project Title

Description Examine the curriculum guide, develop course materials and teaching strategies, develop a level of proficiency with Mathematics Math Modeling Excel and computer programming including Agent Based Modeling, research modeling opportunities with various mentoring sources. Create one honors level performance task for the course; Create two advanced level performance tasks for the Pre-Calc Assessment Items Mathematics courses; Create several regular level performance tasks both semesters one for each cluster of standards found in the Alg. 2 course. Establish targets for each unit. Targets must stem from Pre-Calc Curriculum Mathematics CCSS. Each should be clearly liked to a CCSS. Establish Trig/Precalc clear themes for the course. Design grading and instructional methods that use district Mathematics Standards-Based Grading technology to enforce AFL practices, allowing students to reflect on their own progress against standards. Develop statistics resources that will be useful to Alg. 1 and Alg. 2 teachers and students. Specifically will provide Statistics Resources for Mathematics ready to use teaching strategies and tools for immediate Common Core used in the classroom that are targeted to meeting common core standards. The final product will be a proposal for improvements and/or next steps for the Math PLC process and intervention implementation model used in the math Mathematics / Student Math PLC Development - Step department at West. This proposal will be used by the Services 3 mathematics department at West and North in support of district-wide Rtl efforts, Board Goal #2, and the department improvement plans for Student Services and Mathematics. This project is to construct such a curriculum guide for our special education modified PE course. This guide will be used by our Adapted PE teachers at both North and West. Physical Welfare Adapted PE Curriculum Guide The guide will map out the activities and serve the many needs of our special education student body, providing these students access to every opportunity that our program offers. Karin and Nicole will represent both buildings in constructing a Scientific Based Health curriculum that will meet the needs of the articulating current trends and Physical Welfare Health Curriculum Revision factual relevance's in the health world to better equip our students for the current situation of today’s health concerns. 7

Teachers

Hours

Cost

France, Miller

30

$1,386.30

Geu, Ruth, France, Bohigian

30

$1,386.30

Moscovitch, Mosier, Bohigian, Meyer, Ruth, France, Gogerty

30

$1,386.30

Newman, Behling

16

$739.36

France, Buttita

30

$1,386.30

Hentz, Odell

20

$924.20

Gustafson, Foerch, Swanson

30

$1,386.30

Wick, Reynolds

30

$1,386.30

2013 Summer Projects Department

Project Title

Description

Teachers

Science

Aligning NGSS & Regular Physics

Create an updated guide to align NGSS & regular physics.

Metzler, Serpico, Reed, Lala

30

$1,386.30

Science

AP Biology Common Final Assessment

Milanesio, Chung, Gleicher

30

$1,386.30

Science

AP Biology Curriculum Planning & Re-Design

Milanesio, Chung, Gleicher

30

$1,386.30

Science

AP Chemistry – Curriculum Guide / Common Core / NGSS

Boll, Klamm, Nocella

30

$1,386.30

Science

The revised curriculum recently adopted for AP Chemistry AP Chemistry CFA / Common requires substantial changes to the course learning Boll, Klamm, Nocella Core / NGSS targets and assessment methodologies.

30

$1,386.30

Science

AP Learning Targets & Curriculum Guide

The final product will be learning targets for AP Physics / Mechanics & E&M.

Musleh, Lietz, Metzler

30

$1,386.30

Science

AP Physics CFA

CFA for AP Physics.

Musleh, Lietz, Metzler

30

$1,386.30

Science

APES CFA Development

We will be writing a CFA for 1st semester that Is linked to the LT's that have been revised In 8 second summer projects.

Trzaskus, Beeftink, Schram, Barnett

30

$1,386.30

Science

APES Learning Targets & Curriculum Guide

We will be writing and revising LT's for 1st and 2nd semester. These are needed to develop our CFA for 1st semester.

Trzaskus, Beeftink, Schram, Barnett

30

$1,386.30

The final project will be a common final assessment for both semesters for AP Biology. We will submit both copies of Semester 1 and Semester 2. We will be working under board goal 2 which is school improvement plan, We will be revising and creating new targets for the AP Biology course based on the new revised 2012 curriculum. We will also be working under board goal 3 which is the curriculum guide revision. Developing a new curriculum guide for an existing course where major revisions in the curriculum and assessments are necessary.

8

Hours

Cost

2013 Summer Projects Department

Project Title

Description

Teachers

Science

Crosscutting Concepts in Physics (NGSS)

A series of lessons (for 2-3 days) that incorporate all 7 Reed, Kyriazes, Metzler, NGSS crosscutting practices for a fall / spring topic class. Serpico, Posnock

30

$1,386.30

Science

Curriculum Alignment for NGSS: Biology

We would like to work on a project in which we BEGIN to align our Biology curriculum to the NGSS framework.

Greenspan, Serafini, Czupryna

30

$1,386.30

Nocella, Lindberg, Booker, LeFevre

30

$1,386.30

Musleh, Sipiera, Genis

30

$1,386.30

We will be developing resources for a blended unit (dimensional analysis and measurement) with a focus on Flipped 401. (Flipped 401 is a student centered choice based learning). We will turn in the unit packet with links to any online resource. The finished product will be a Physics 10-20 CFA & Curriculum Guide.

Hours

Cost

Science

Flipped 401 in Chemistry 1222

Science

Physics 10-20 CFA & Curriculum Guide

Science

Scientific and Engineering Practices in Physics (NGSS)

Reed, Kyriazes, Metzler, A series of lessons that incorporate all 8 NGSS science & Lala, Serpico, Posnock, engineering practices for a fall / spring topic class. Musleh

30

$1,386.30

Science / Math

Science and Math Infusion· Common Cora to NGSS

We will be working together to identify where our Learning Targets, Math Common Core and NGSS overlap to create Boll, Bohigian, Trzaskus Interactive end differentiated activities that can be accessed from an on-line drive for our departments.

30

$1,386.30

Social Studies

AP European History Exam Creation

AP European History Exam Creation

Pommerenke-Schneider, Schwarz

15

$693.15

Social Studies

AP Micro Economics Exam Creation, Semester 1

1st semester final exam, tied to learning targets, 4 questions per target.

Stucky, Waldron

15

$693.15

Social Studies

AP Psychology Exam Creation, Semester 1

1st semester final exam, tied to learning targets, 4 questions per target.

Skelton, Akwa, Richards, Baum, Puglisi, Del Boccio, Grossman

30

$1,386.30

Social Studies

AP US History - Curriculum Revision

Revise unit exams and other aspects of curriculum to match the upcoming College Board revision. AP Syllabus and audit changes as needed.

Sharma, Meyer, Wiemer

15

$693.15

9

2013 Summer Projects Department

Project Title

Description

Teachers

Social Studies

AP US History - Exam Creation Semesters 1 & 2

A semester 1 exam tied to learning targets, at least 4 questions per learning target.

Sharma, Meyer, Wiemer

15

$693.15

Social Studies

AP World History Exam Creation, Semester 1 & 2

Create an AP World History exam for semester 2.

Holman, Tzortzis

15

$693.15

Social Studies

Civics-Course Proposal and Learning Targets

A course proposal for CSSI and the Board of education including a sample course outline and draft of learning targets.

Sharma, Stucky, Edwards, Kanwischer, Oddo

15

$693.15

Social Studies

Debate- Advanced - New Curriculum Guides and Learning Targets

Curriculum guide for Advanced debate with learning targets and a plan/rubric for a performance based exam.

Gjerpen, Johnson, Oddo

30

$1,386.30

Social Studies

Global Studies ELL

15

$693.15

15

$693.15

30

$1,386.30

15

$693.15

30

$1,386.30

30

$1,386.30

Social Studies Social Studies

Social Studies Special Education Special Education

Final exams for ELL Global classes with appropriate vocabulary for ELL students tied to regular Global Studies Amaro, Ackerman learning targets. Great American Writers Curriculum for this pilot course integrating Great American Goethals, Stucky Combined with AP US History Writers and AP US History. Modern World History Holman, Przekota, Course proposal and draft version of course learning Course Proposal and Learning Richards, Tzortzis, targets and course outline. Targets Waldron US History Honors, Exam Final exams tied to learning targets, 4 questions per target Creation, Semester 1 & 2 and Minkus, Edwards minimum. Curriculum Guide Algebra Concepts & Update curriculum guide to align with learning targets. Dornseif, Greene, Hill Applications Develop a curriculum guide that specifies the procedures IIC for progress monitoring and implementing targeted Smith, Zavell, Casey interventions in core areas.

Hours

Cost

Special Education

Law

Develop a revised curriculum guide for senior course for 1st & 2nd semester and aligned CFAs.

Tichy, Grossman

30

$1,386.30

Special Education

Psychology

Develop a revised curriculum guide and 1st / 2nd semesters aligned CFAs.

Shay, Shaoul

30

$1,386.30

Special Education

Reading 1-2 Curriculum Guide Create Reading 1-2 curriculum guide and CFAs. and CFAs

Komo, Schnabel

20

$924.20

Special Education

Senior English

DiZillo, Trachsel, Benjamin

30

$1,386.30

Update curriculum guide to reflect common core values.

10

2013 Summer Projects Department

Project Title

Description

Teachers

Special Education

Work Study 3-4

Develop a revised curriculum guide and CFAs.

Davis, Apfel

Student Services

Executive Functioning Implementation Plan for S3

Student Services

Intensive Pre/Post Hospital Homeroom Group

Student Services

Intern Manual for School Psychologists and Social Workers

Student Services

Project Happiness

Student Services

This course will provide educators with information on Social Emotional Competence essential areas of social emotional competence in high in High School Students school students.

Student Services

Student Services School Improvement: Technology Committee

Student Services

Transfer Student Program

Student Services, English

School Motivation Survey: Linking Results to Interventions

Student Services, English, Special Education

Progress Monitoring Writing

Hours

Cost

30

$1,386.30

The final product will include a detailed implementation Hamilton, Pape, Landon, plan for the RUSH Neurobehavioral Executive Functioning Peterson, Stefl and Curriculum. Sanabria

30

$1,386.30

The final product would be a daily group curriculum to be implemented during homeroom. Criteria for entering and exiting the group would be established, along with evidenced-based curriculum and interventions.

15

$693.15

15

$693.15

30

$1,386.30

30

$1,386.30

15

$693.15

15

$693.15

30

$1,386.30

30

$1,386.30

Weitzel, Kantor

The final product will include a detailed manual for school psychology and social worker interns that will serve as a Hamilton, Sang, Pape blueprint of 0219 policies and procedures that need to be followed for the duration of the internship experience. 1. Conduct a thorough overview of the several components of Project Happiness; 2. Create user friendly guides for Student Services Staff; 3. Create guides for Stump, Tichy, Sang classroom teachers for potential school wide implementation Hamilton, Pape, Di Sanza

In order to increase technology integration into the Student Services Department, we will apply the updates Shaffron, Sang the Technology Committee suggested to the Student Services department information. Work on developing a comprehensive transition program for our transfer students. Strategize ways to make transfer Alegnani, Lipka students feel connected from the moment they register by connecting them with a mentor. We will develop a website available to parents and teachers that will link School Motivation Survey results to Caceres, Hahne, Davis interventions. Research and/or develop an appropriate writing progress monitoring procedure for use across tiers.

11

Caceres, Hahne, Foley

2013 Summer Projects Department

Project Title

Description

Teachers

Student Services, Equity

Connections to High School for Latino Junior High Students

A comprehensive plan to connect 6th through 8th grade Latino students with the high school they will attend reflecting Board Goals 1, 2 and 5.

Johnson, Karimighovanloo, Serrano

30

$1,386.30

Student Services, Science

Intensive Preparatory for AtRisk Students for ILS

Weitzel, Donnelly

30

$1,386.30

Student Services, Special Education

CIC-C Social-Emotional Curriculum

Di Sanza, Dornseif, Powell

30

$1,386.30

World Languages

Advance Hebrew topics

Raiber

15

$693.15

World Languages

Differentiating Instruction for Chinese 1 Honors, 2 Honors, and 3 Honors

We will create more rigorous and appropriate end-of-unit activities for honors students in Chinese 1, Chinese 2, and Hsing, Qian, Yin Chinese 3.

15

$693.15

World Languages

Spanish 2 Common Assessment

Create new Spanish 2 Common Assessment.

30

$1,386.30

World Languages

Spanish 2 Curriculum Guide

30

$1,386.30

World Languages

Spanish 2 Honors Common Assessment

15

$693.15

15

$693.15

15

$693.15

World Languages World Languages

Students who present the highest risk (based on Explore scores) will be identified and their teachers will be determined. Final product: psycho-educational curriculum to be utilized for push-in services within the CIC-C program to enhance social emotional skills, as related to the state SEL standards. New curriculum guide for Advance Hebrew Topic course (first year). Major revisions in the curriculum and assessments are necessary.

Murphy, Jacobson, Suarez, Almaraz, Lander, Heintzelman Create new Spanish 2 Curriculum Guide. The curriculum Murphy, Jacobson, guide will include activities that will support the board goal Suarez, Almaraz, of Any Time Anywhere Learning. Lander, Heintzelman Create new Spanish 2 Honors Common Assessment.

Jacobson, Snow, Benitez

Create new Spanish 2 Honors Curriculum Guide. The Spanish 2 Honors Curriculum Jacobson, Snow, curriculum guide will include activities that will support the Guide Benitez board goal of Any Time Anywhere Learning. Spanish Intro 2 Common Create new Spanish Intro 2 Common Assessment. Suarez, Patel Assessment

Hours

Cost

World Languages

Website/Shared Folder Realidades 2

We will create a website to align with and supplement the Lander, Patel Realidades 2 book.

15

$693.15

World Languages

Writing End-Of-Course and End-Of-Unit Assessments to be Used By A Teacher Of A Given Course: Hebrew 4 And Hebrew 4 Honors

End-of-course and end-or-unit assessments to be used by a teacher of a given course: Hebrew 4 and Hebrew 4 Raiber Honors. Major revisions in the assessments are necessary.

15

$693.15

12

2013 Summer Projects Department

Project Title

Description

Teachers

TOTALS

13

Hours

Cost

2,358

$108,963.18

POLICY AND PROCEDURAL CHANGES: FIRST READING May 13, 2013 Board of Education Meeting All recommended changes have been reviewed and approved by the Policy Committee, relevant staff members, and where needed, the District’s attorney. Section 2 (School Board) Number Name 2:250-AP2 Administrative Procedure: Protocols for Record Preservation and Development of Retention Schedules

Proposed Change Updated to add a requirement to procedure

Section 3 (School Administration) Number 3:50-AP1

3:70-AP

Name Proposed Change Administrative Procedure: Terms Removed reference to employment year and Conditions of Employment for Administrators Administrative Procedure: Updated the succession plan Succession Plan

Section 4 (Operational Services) Number 4:170

Name Safety

4:170-AP8 Administrative Procedure: Identification Badges NEW 4:170-AP9 Administrative Procedure: Accompanying Injured Student to NEW Medical Facility 4:170-E1 Student Accident or Injury Report

Proposed Change Incorporated recommendation to require ID badge for all employees and students New procedure for requirement that all employees and students wear district-issued photo identification badge New procedure addressing employee accompanying a student to a medical facility Updated for consistency with 4:170-AP9

Section 5 (Personnel) Number 5:50

Name Drug- and Alcohol-Free Workplace; Tobacco Prohibition

Proposed Change Title updated and added reference to tobacco prohibition in policy

Section 6 (Instruction) Number 6:60-AP1

Name Administrative Procedure: Comprehensive Health Education Program

Proposed Change Procedure updated to reflect language of Public Act 97-1147

Niles Township High School District 219

2:250-AP2 Page 1 of 6

Board of Education Administrative Procedure: - Protocols for Record Preservation and Development of Retention Schedules Legal Citations EachThe legal requirements contained in this procedure are is followed by a citation to the controlling rule and/or statute. Citations in parenthesis indicate the location of a named law. For additional clarification regarding a requirement, the cited law should be reviewed. Actor

Action

All Staff Members and School Board Members

No district record, as defined in the Illinois Local Records Act, shall be destroyed except as provided herein. “Public record means any book, paper, map, photograph, digitized electronic material, or other official documentary material, regardless of physical form or characteristics, made, produced, executed or received by any agency or officer pursuant to law or in connection with the transaction of public business and preserved or appropriate for preservation by such agency or officer, or any successor thereof, as evidence of the organization, function, policies, decisions, procedures, or other activities thereof, or because of the informational data contained therein.” 50 ILCS 205/3. Do not destroy any District record, no matter its form, if it is subject to a litigation hold. F.R.C.P. 37(e). In federal lawsuits there is an automatic discovery of virtually all types of electronically created or stored data that might be relevant. Attorneys will generally notify their clients at the beginning of a legal proceeding to not destroy any electronic records that might be relevant. The receipt of a litigation hold or preservation letter from the Board’s attorney requires all potentially relevant electronic information to be identified, located, and preserved. This includes all e-mail, e-documents, the tapes and servers of discarded systems, and backup data stored elsewhere. Whenever disposing of materials containing personal information, render the personal information unreadable, unusable, and undecipherable. The Personal Information Act (815 ILCS 530/) contains mandates for disposing of materials containing personal information (defined as an individual’s name combined with social security number, driver’s license number or State identification card number, or financial account information, including without limitation, credit or debit card numbers). The Attorney General is authorized to impose a fine for noncompliance. 815 ILCS 530/40.

Niles Township High School District 219

Superintendent

2:250-AP2 Page 2 of 6

Assign the following activities to the Records Custodian and Chief Technology Officer: 1. Develop and maintain a protocol for preserving and categorizing District records; 2. Develop and maintain a record retention and destruction schedule; and 3. Develop protocols to implement a litigation hold.

Records Custodian (Assistant Superintendent for Human Resources) and Chief Technology Officer

1. Develop and maintain a protocol for preserving and categorizing District records. Develop and maintain a list of all District records organized in categories and sub-categories, e.g., records relating to business, students, personnel, board meetings, etc. Align this list with the list of District records required by the Freedom of Information Act. 5 ILCS 140/5. Paper records may be easier to locate than electronic records. Electronic records will potentially exist in all of the available servers, tapes, hard drives, computers, and similar types of electronic devices (e.g., laptops, Blackberrys, cell phones, Palm Pilots, voicemail, etc.). Prepare a description of how District records stored by means of electronic data processing may be obtained in a form understandable to persons lacking computer knowledge. 5 ILCS 140/5. Such a description may include contact information for a person who can aid in obtaining records stored electronically. Provide for keeping only records and destroying non-records. Avoid filing non-record material with records. Determine what is a non-record, e.g., identical copies of documents maintained in the same file; extra copies of printed or processed materials (official copies of which are retained by the office); blank forms; and personal communications. The goal is to control excessive accumulation of material. Non-record material may be destroyed at any time. 50 ILCS 205/9. Absent a litigation hold, email must be retained only when it contains: (1) evidence of the District’s organization, function, policies, procedures, or activities, or (2) informational data appropriate for preservation. 50 ILCS 205/3. Email that is conversational, personal, or contains brainstorming may generally be deleted. A consistent email retention policy for use across the District ensures that the necessary emails are being retained and emails that are not required to be preserved are purged on a regular basis. Determine whether each sub-category of documents should be reproduced by photography, microphotographic processes, or digitized electronic format. Any public record may be reproduced in a microfilm or digitized electronic format and the paper version destroyed, provided: (a) the

Niles Township High School District 219

2:250-AP2 Page 3 of 6

records are reproduced on “a durable medium that accurately and legibly reproduces the original record in all details,” and “that does not permit additions, deletions, or changes to the original document images;” and (b) the Local Records Commission is notified when the original record is disposed of and also when the reproduced record is disposed of. Local Records Act, 50 ILCS 205/7. Use this web link to the Illinois Secretary State publication, Guidelines for Using Electronic Records. Identify and index the location of each category and sub-category of District records. Organize electronic record and data storage. The goal is to ensure that all documents, including electronically created ones, are retained for the required timeframes and are easy to retrieve and produce if necessary. 2. Develop and maintain a record retention schedule for submission to the Superintendent and eventually to the Local Records Commission. Prepare a list of public records that: (1) are not needed for current business, and (2) do not have sufficient administrative, legal, or fiscal value to warrant their further preservation. Stated differently, identify records that have no administrative, legal, or fiscal value, as this is the criteria the Commission uses to determine whether or not to authorize the records’ destruction. Records that have no administrative, legal, or fiscal value may be destroyed according to provisions in the Local Records Act. 50 ILCS 205/10. Prepare a schedule for record destruction by identifying the length of time a record category or series warrants retention after it has been received or produced by the District. The ultimate goal is to obtain permission to destroy unnecessary public records. The Local Records Commission must approve the destruction of any public record. 50 ILCS 205/7, 44 Ill. Admin. Code Part 4000 (Local Records Commission for agencies comprising counties of less than 3,000,000 inhabitants); 44 Ill. Admin. Code Part 4500 (Local Records Commission of Cook County). See the Archives Department on the Secretary of State’s website: www.cyberdriveillinois.com/departments/archives/databases/home.ht ml. A list can be used when applying for authority to destroy records. A schedule can be used when applying for continuing authority to destroy records after specified periods of time or the occurrence of specified events. 44 Ill.Adm.Code Part 4000.30. The School Code and other statutes (e.g., statutes of limitations) contain mandatory retention timelines. The Board’s attorney should be consulted. The e-discovery rules provide a safe harbor for parties during a lawsuit that cannot provide information because it was destroyed as a

Niles Township High School District 219

2:250-AP2 Page 4 of 6

result of routine practices. F.R.C.P. 37(e). 3. Develop protocols to implement a litigation hold. Understand what a litigation hold is. A litigation hold refers to the notification made by the Board’s attorney telling the District to preserve all information that may be relevant to current or anticipated litigation. While it may occur anytime in the legal process, it will usually occur during discovery, the pretrial phase of a lawsuit designed to compel the exchange of information between parties. A litigation hold triggers the need to immediately suspend destruction of electronic and other records relevant to the current or potential claim. F.R.C.P. 37(e). Specify how to implement a litigation hold, i.e.: • Who can trigger a litigation hold? • How is a litigation hold communicated? • Who should gather the records? • What records are subject to a litigation hold and who determines this? • In what format should records be gathered? • Where should records be gathered? Identify how to implement a litigation hold for all IT systems, including backup tapes, to ensure they are not deleted or overwritten as part of the normal tape rotation process. Prepare a map of potentially relevant data and otherwise assist the Board’s attorneys in locating all potentially relevant information.

Niles Township High School District 219

Superintendent

2:250-AP2 Page 5 of 6

Submit new or revised record retention and destruction lists and schedules to the Local Records Commission for approval. Disseminate the record retention schedule, along with instructions, to all affected staff members and the Board members. Immediately inform the Records Custodian and Chief Technology Officer whenever a record must be preserved because: (1) it may be relevant to present or future litigation, or (2) the Board attorney has notified the District to preserve a record, including electronic information (litigation hold). Authorize and/or order the destruction of District records after ensuring that the following steps have been performed: 1. The Local Records Commission approved a schedule for continuing authority to destroy District records after the expiration of the applicable period. 2. Any record is retained and removed from the disposal list if it is or may be evidence in litigation, or is otherwise subject to a litigation hold. 3. A Local Records Disposal Certificate was sent to the Local Records Commission, Illinois State Archives at least, 60 days before the disposal date and an approved copy was returned. Section 4000.40(b) of the rules of the Downstate Local Records Commission and Section 4500.40(b) of the rules of the Cook County Local Records Commission.

Links to Web-based Record Management Resources: Cook County Local Records Commission Meetings Cook County Local Records Commission Rules (44 Ill Admin Code Title PART 4500) Downstate Local Records Commission Meetings Rules of the Downstate Local Records Commission (44 Ill Admin Code Title PART 4000) Filmed Records Certification Act (50 ILCS 210) Filmed Records Destruction Act (50 ILCS 215) Illinois School Student Records Act (105 ILCS 10) Local Records Act (50 ILCS ACT 205) Local Records Disposal Certificate

Niles Township High School District 219

LEGAL REF.:

Federal Rules of Civil Procedure, Rules 16, 26 and37. 5 ILCS 140/, Freedom of Information Act. 50 ILCS 205/, Local Records Act. 105 ILCS 10 /, Ill. School Student Records Act. 820 ILCS 40/ /,Ill. Personnel Record Review Act.

Board Review:

November 26, 2012

2:250-AP2 Page 6 of 6

Niles Township High School District 219

3:50-AP1 Page 1 of 4

General School Administration Administrative Procedure: Terms and Conditions of Employment for Administrators For administrators not covered by an individual employment contract or those whose contract does not address these conditions of employment: Employment Year Administrators work a 12-month year (260 days), except for deans and activity directors, who work a 195-day year and curriculum directors who work a 205 day year. With Board approval the Superintendent may engage administrators to work different calendars than the aforementioned. Contract Administrators will be offered multi-year performance contracts pursuant to 105 ILCS 5/10.23.8 and 8a. Vacation Twelve-month administrators hired after July 1, 1988 shall be eligible for paid vacation days according to the following schedule:

Length of Employment From:

To:

Beginning of year 1

End of year 10

Beginning of year 11

Monthly Accumulation

Maximum Vacation Leave Earned Per Year

1.67 Days

20 Days

2.08 Days

25 Days

Vacation days earned in one fiscal year must be used by the end of the current fiscal year, except for ten (10) days that may be carried over. Terminated or resigning employees must take all vacation time prior to their end date, except where prohibited by law. Salary Annually, the Superintendent shall recommend and the Board of Education shall set the salaries and benefits of District administrators. To determine salary, the Superintendent may assign each administrative or technical position a salary range based on the scope of these considerations: 1. 2. 3. 4. 5. 6. 7. 8.

Amount of money under the administrator's direction Level of decision-making Expertise required Amount of public contact Time commitment Prerequisites Number of staff subordinates Market analysis of comparable positions in area districts

Niles Township High School District 219

3:50-AP1 Page 2 of 4

Benefits 1. Sick/Personal Leave. Administrators shall be entitled to thirteen (13) work days of sick leave and four (4) personal days annually, pursuant to the provisions of law. At the end of the fiscal year unused personal days convert to sick days. Unused sick and personal leave shall accumulate without limit. For each day of sick leave absence beyond the allotment of sick leave days and for each day of absence deductible for other reasons, 1/260th of the annual basic salary shall be deducted (1/195, 1/205 or other fractions based on calendars for administrators working less than 260 days). Further deductions will be made proportionally for fractional parts of a day. 2. Disability Income Protection. If an administrator has exhausted all sick leave and is eligible for disability benefits under the Teachers Retirement System (TRS) or the Illinois Municipal Retirement Fund (IMRF), the District shall pay the administrator a disability stipend equal to the difference between the amount of disability benefits received from TRS or IMRF and sixty percent (60%) of the administrator's annual salary at the time the disability occurred. If TRS increases the disability benefit above the present forty percent (40%), the District will continue to pay twenty percent (20%) of the administrator's annual salary at the time the disability occurred, up to sixty-five percent (65%). If IMRF increases the disability benefit above the present fifty percent (50%), the District will continue to pay ten percent (10%) of the administrator's annual salary at the time the disability occurred, up to sixty-five percent (65%). In no case will the total amount of TRS or IMRF disability benefits and the amount paid by the District exceed sixty-five percent (65%) of the administrator's annual salary at the time the disability occurred. The disability stipend shall be paid for the same period that the administrator receives TRS or IMRF disability benefits. 3. Medical Insurance. Effective January 1, 2013, administrators have the option of choosing PPO Plan 2 or HMO Illinois plan for medical insurance. The District shall provide individual or family medical coverage at an administrator cost equal to seven percent (7.0%) of the funding rate for the plan selected. The administrator cost shall increase to eight percent (8.0%) of the funding rate on January 1, 2014 and nine percent (9.0%) of the funding rate on January 1, 2015. Administrators also have the option of choosing the Blue Advantage HMO plan with an annual individual cost of three hundred fifty dollars ($350) and annual family cost of nine hundred fifty dollars ($950). 4. Dental Insurance. The District shall provide individual coverage at no charge and offer family coverage at an annual rate of five hundred sixty one dollars and thirty six cents ($561.36). 5. Cell Phone Allowance. The District shall provide administrators who are required to carry a smart cell phone with a $100 monthly allowance, reported as additional compensation, for the purpose of assuming the administrator is able to provide the District with a cell phone number and that the administrator carries the cell phone for her or his work for the complete calendar year. 6. Life Insurance. The District shall provide administrators with group term life insurance in an amount double the administrator's salary to a maximum of four hundred thousand dollars ($400,000).

Niles Township High School District 219

3:50-AP1 Page 3 of 4

7. Medical Examinations. The District shall reimburse a non-Cabinet level administrator up to seven hundred dollars ($700) in each calendar year for medical, dental or vision expenses not covered by their benefit plan. The District shall reimburse a Cabinet level administrator up to two thousand dollars ($2,000) in each calendar year for medical, dental or vision expenses not covered by their benefit plan. The administrator must submit a copy of the bill and the insurance plan’s rejection of the bill. 8. Wellness Benefit. Administrators will be entitled to the same wellness benefits as certified and non-certified employees of District 219. 9. Professional Dues. The District shall provide payment toward professional dues approved through the normal budgeting process. Professional dues will be limited to organizations that have a direct relationship to the position held by the administrator. 10. Retirement Benefits and Enhancements Eligibility and Notice. Administrators will not be eligible for enhancements if their retirement will cause a TRS or IMRF penalty to be incurred by the District. To be eligible an administrator must have served satisfactorily in the district for a minimum of ten (10) years immediately preceding his or her retirement. The administrator must give written notice to the superintendent of his or her intention to participate in the program as early as January 1 in the sixth year prior to his or her last full year of employment but no later than May 1 of the fifth year prior to the end of his or her last full year of employment in order to receive the full retirement benefits outlined below. The Board shall provide a Benefit Sum sufficient to increase the administrators base salary paid in the sixth year prior to retirement by six percent (6%). Administrators receiving enhancements receive no additional raises. Such payment shall be paid in the fifth year prior to retirement. Following such fifth year payment, a yearly compounded increase of six percent (6%) over the prior year’s creditable earnings in the final four years of District service shall be made part of the total Benefit Sum. Administrators having Board approved retirement agreements will devote themselves to the performance of their duties under the agreements, and not resign or otherwise voluntarily terminate their employment prior to the expiration of their agreement, except as subject to the following provisions. If an administrator violates this requirement by leaving the District early, he/she shall reimburse the District for all retirement benefits received (i.e., 6%, 6%, 6%, 6%, 6%), not as a penalty but solely as liquidated damages for his/her breach of this requirement. Plus reasonable legal fees for recovery of such damages. Nothing prohibits the Board from terminating an administrator once the Board of Education has approved the request to retire from said administrator. In the case of such termination the terminated administrator will pay liquidated damages equaling the amount of all retirement benefits received by the administrator. Limitations on Participation The Board reserves the right to limit the number of administrators who shall be approved for this retirement plan each year for reasons which are in the best interests of the District. Moving Expenses The Superintendent may, with Board approval, defray reasonable moving expenses of a new administrator.

Niles Township High School District 219

3:50-AP1 Page 4 of 4

Travel Required by Administrative Duties An administrator shall be reimbursed for required professional travel in their personal automobile at the standard mileage rate approved by the Internal Revenue Service for income tax purposes. Reimbursement is limited to travel • from the administrator's assigned building to another location; or • a second round-trip in one day from home to the assigned building. Workshops, Seminars, Conferences and Courses for University Credit With prior approval from the Assistant Superintendent for Human Resources and subject to appropriations, the District shall pay for an administrator to participate in workshops, seminars, and other courses of continuing education related to the administrator's current job duties. Requests shall be given priority made prior to July 1st of the fiscal year that allow for proper budgeting and are subject to annual budget appropriations. Any benefit terminates at the end of each school year. Benefits for continuing education for university credit will cease upon notification of intent to retire.

Board Review: November 26, 2012

Niles Township High School District 219

3:70-AP Page 1 of 1

General School Administration Administrative Procedure: Succession Plan If the Superintendent or Building Principal is temporarily unavailable, the succession of authority and responsibility of the respective office shall be as below. If the first person on the succession list is unavailable, the second person shall be the responsible person and so on in order through the list. The designated individual shall communicate with the School Board President in cases of extreme importance and/or emergency. Superintendent 1.

Assistant Superintendent of Student Services and Special Education

2.

Assistant Superintendent for Human Resources and Chief Legal OfficerBusiness Services

3.

Assistant Superintendent for Curriculum and Instruction

4.

Chief Technology Officer

Building Principal - Niles North 1.

Assistant Principal for Operations

2.

Assistant Principal for Student Services

3.

Lead Dean

4.

Director of Security

Building Principal - Niles West 1.

Assistant Principal for Operations

2.

Assistant Principal for Student Services

3.

Lead Dean

4.

Director of Security

Board Review: November 14, 2011

Niles Township High School District 219

4:170 Page 1 of 3

Operational Services Safety Safety Program All District operations, including the education program, shall be conducted in a manner that will promote the safety of everyone on District property or at a District event. The Superintendent or designee shall develop and implement a comprehensive safety and crisis plan incorporating both avoidance and management guidelines. The comprehensive safety and crisis plan shall specifically include provisions for: injury prevention, bomb threats, weapons and explosives on campus, school safety drill program; tornado protection; instruction in safe bus riding practices, emergency aid, post-crisis management and responding to medical emergencies at an indoor and outdoor physical fitness facility. During each academic year, each school building that houses school children must conduct a minimum of: 1. 2. 3. 4.

Three school evacuation drills, One bus evacuation drill, One severe weather and shelter-in-place drill, and One law enforcement drill.

The law enforcement drill must be conducted according to the District’s comprehensive safety and crisis plan, with the participation of the appropriate law enforcement agency. This drill may be conducted on days and times that students are not present in the building. In the event of an emergency that threatens the safety of any person or property, students and staff are encouraged to use any available cellular telephone. Drivers are prohibited from operating a District owned vehicle while using a cellular telephone, except: (1) during an emergency situation, (2) to call for assistance if there is a mechanical problem, (3) where a cellular telephone is owned by the school district and used as a digital two-way radio, and (4) when the school bus is parked. The Superintendent or designee shall implement the Movable Soccer Goal Safety Act in accordance with the guidance published by the Illinois Department of Public Health. Implementation of the Act shall be directed toward improving the safety of moveable soccer goals by requiring that they be properly anchored. Identification Badges All District personnel and students must wear a District-issued photo identification badge while in the schools, during regular school hours. Convicted Child Sex Offender and Notification Laws State law prohibits a child sex offender from being present on school property or loitering within 500 feet of school property when persons under the age 18 are present, unless the offender is: 1. A parent/guardian of a student attending the school and the parent/guardian is: (i) attending a conference at the school with school personnel to discuss the progress of his or her child academically or socially, (ii) participating in child review conferences in which evaluation and placement decisions may be made with respect to his or her child regarding special education services, or (iii) attending conferences to discuss other student issues concerning his or her child such as retention and promotion and notifies the Building Principal or designee of his or her presence at the school or,

Niles Township High School District 219

4:170 Page 2 of 3

2. Has permission to be present from the Board of Education, Superintendent or Superintendent’s designee. If permission is granted, the Superintendent or Board President shall provide the details of the offender’s upcoming visit to the Building Principal. If a student is a sex offender, the Superintendent or designee shall develop guidelines for managing his or her presence in school. The Superintendent shall develop procedures for the distribution and use of information from the law enforcement officials under the Sex Offender Community Notification Law and the Murderer and Violent Offender Against Youth Community Notification Law. The Superintendent or designee shall serve as the District contact person for purposes of these laws. The Superintendent and Building Principal shall manage a process for schools to notify the parents/guardians during school registration that information about sex offenders is available to the public as provided in the Sex Offender Community Notification Law. This notification must occur during school registration and at other times as the Superintendent or Building Principal determines advisable. All contracts with the School District that may involve an employee or agent of the contractor having direct daily contact with a student shall contain the following language: The contractor shall not send to any school building or school property any employee or agent who has direct daily contact with students who would be prohibited from being employed by the District due to a conviction of a crime listed in 105 ILCS 5/10-21.9, or who is listed in the Statewide Sex Offender Registry or the Statewide Violent Offender Against Youth Database. The contractor shall obtain (or pay the District to obtain) a fingerprint-based criminal history records check before sending to any school building or school property any employee or agent who has direct daily contact with students. Additionally, at least quarterly, the contractor shall check if an employee or agent is listed on the Statewide Sex Offender Registry of the Statewide Violent Offender Against Youth Database. The contractor shall certify to the District on an annual basis that the contractor shall not send to any school building or school property any employee or agent who has direct daily contact with students who is a child sex offender. Any person hired by the District, as well as any person who is an employee of a person or firm holding a contract with the District who works in a school building or on school property and has direct daily contact with students, shall submit to a criminal history background investigation according to State law and District Policy 5:30, Hiring Process and Criteria. If the District receives information that concerns the record of conviction as a sex offender of any employee of a District contractor, the District will provide the information to another school, school district, community college district, or private school that requests it. Unsafe School Choice Option The unsafe school choice option allows students to transfer to another District school or to a public charter school within the District. The unsafe school choice option is available to: 1. All students attending a persistently dangerous school, as defined by State law and identified by the Illinois State Board of Education. 2. Any student who is a victim of a violent criminal offense, as defined by 725 ILCS 120/3, that occurred on school grounds during regular school hours or during a school-sponsored event. The Superintendent or designee shall develop procedures to implement the unsafe school choice option.

Niles Township High School District 219

4:170 Page 3 of 3

Emergency Closing The Superintendent or a designee is authorized to close the schools in the event of hazardous weather or other emergencies that threaten the safety of students, staff members, or school property. Student Insurance The Board of Education shall provide insurance coverage for accidents that occur to students while participating in school sponsored and supervised activities, secondary to the parent's own coverage. The District offers all parents the opportunity to purchase additional student accident insurance coverage. The Board does not endorse the plan nor recommend that parent(s)/guardian(s) secure the coverage and any contract is between the parent(s)/guardian(s) and the company. LEGAL REF.:

105 ILCS, 5/10-20.28, 5/21B-80, 5/10-21.9, and 128/. 210 ILCS 74/. 625 ILCS 5/12-813.1. 720 ILCS 5/11-9.3. 730 ILCS 152/101 et seq.

CROSS REF.:

5:30 (hiring process and criteria), 6:190 (extracurricular and co-curricular activities), 6:250 (community resource persons and volunteers), 7:220 (bus conduct), 7:300 (extracurricular athletics), 8:30 (visitors to and conduct on school property) 8:100 (relations with other organizations and agencies)

ADMIN. PROC.:

4:170-AP1 (safety program), 4:170-AP2 (criminal offender notification laws), 4:170AP3 (emergency closing of school buildings), 4:170-AP4 (crisis management), 4:170-AP5 (unsafe school choice option), 4:170-AP6 (responding to medial emergencies occurring at physical fitness facilities), 4:170-AP8 (employee identification badges), 4:170-E1 (student accident and injury report), 4:170-E2 (employee accident and injury report), 5:30-AP2 (investigations)

ADOPTED:

November 26, 2012

Niles Township High School District 219

NEW

4:170-AP8 Page 1 of 1

Operational Services Administrative Procedure: Identification Badges

In accordance with Board Policy 4:170, Safety, all District personnel and students must wear a District-issued photo identification badge while in the schools, during the regular school day. Additionally, District personnel must wear the identification badge while working in the schools, whether during or outside of school hours. Beginning with the 2013-2014 school year, District employees will be issued a photo identification badge which will also serve as a key fob. The identification badge will be required for entrance to the schools and certain areas within the schools. Individuals that are not issued an identification badge must obtain a visitor identification badge from the main entrance security desk upon entering a school. No alterations are to be made to permanent or visitor identification badges. Identification badges must be worn above the waist during regular school hours. Employees and students are issued one photo identification badge. If an employee loses their identification badge, they must obtain a replacement at the security office between the hours of 7:30 a.m. and 10:30 a.m. If a student loses their identification badge, they must obtain a replacement in the bookstore. Under no circumstances may an employee or student permit their identification badge to be used by another person. An employee who observes an individual who is not wearing a Districtissued photo identification badge or visitor identification badge must report the individual to the Assistant Principal of Operations. Failure of a District employee to wear a District-issued photo identification badge while in school during the regular school day, or failure to report non-badge wearing persons to the Assistant Principal of Operations, may result in disciplinary action.

Niles Township High School District 219

NEW

4:170-AP9 Page 1 of 1

Operational Services Administrative Procedure: Accompanying Injured Student to Medical Facility In the event a student is injured during a school function and must be transported to a medical facility via ambulance, a District employee or member of security will accompany the student, when practical and reasonable, to the facility until the student’s parent/guardian arrives. The supervisor or coach on scene should use discretion to determine if accompanying the student is practical and reasonable. If the employee or member of security is not allowed to ride in the ambulance with the student, and the employee determines that it is practical and reasonable to go to the medical facility, they will travel separately to the medical facility to be present until the parent/guardian arrives. The name of the employee or member of security accompanying the student should be recorded on the Student Accident and Injury Report (Policy 4:170-E1), if applicable.

Niles Township High School District 219

4:170-E1 Page 1 of 1

Student Accident or Injury Report Please print all information

I.

TO BE COMPLETED BY STUDENT – Please complete and return this Accident Report to the

Health Center Office on the day of the accident.

Student

I.D. #

Parent/Guardian

Date of Birth Home Phone

Home Address Date of Accident

Time

AM

PM

How and where the accident occurred

Nature of the injury Name of the witness(es) District 219 employee responsible for activity II.

TO BE COMPLETED BY NURSE – Please complete, file, and send copy to Executive

Director of Security

Did the student receive nurse/trainer intervention? No Yes If yes, indicate the date/time, identify the individual that accompanied the student to see the nurse/trainer (if applicable) and explain intervention:____________________________

Was the student referred to an outside medical facility? No Yes If yes, where? identify the medical facility, and if transported via ambulance, identify the employee that accompanied the student to the facility:

Board Review:

Signature

Title

Print Name

Date

June 18, 2007

Niles Township High School District 219

5:50 Page 1 of 2

General Personnel Drug- and Alcohol-Free Workplace; Tobacco Prohibition All District workplaces are drug- and alcohol-free workplaces. All employees shall beare prohibited from engaging in any of the following activities while on District premises or while performing work for the District: 1. uUnlawful manufacture, dispensing, distribution, possession, use, or being under the influence of a controlled substance. while on District premises or while performing work for the District. 2. dDistribution, consumption, use, possession, or being under the influence of alcohol. while on District premises or while performing work for the District. For purposes of this policy a controlled substance is one that is: 1. nNot legally obtainable; 2. bBeing used in a manner different than prescribed; 3. lLegally obtainable, but has not been legally obtained; or 4. rReferenced in federal or State controlled substance acts. As a condition of employment, each employee shall: 1. aAbide by the terms of the District policy respecting a drug- and alcohol-free workplace; and 2. nNotify his or her supervisor of his or her conviction under any criminal drug statute for a violation occurring on the District premises or while performing work for the District, no later than 5 calendar days after such a conviction. In order tTo make employees aware of the dangers of drug and alcohol abuse, the District will Superintendent or designee shall perform each of the following: 1. pProvide each employee with a copy of thise District Drug- and Alcohol-Free Workplace policy;. 2. pPost notice of the District Drug and Alcohol-Free Workplace this policy in a place where other information for employees is posted;. 3. mMake available materials from local, state, and national anti-drug and alcohol-abuse organizations;. 4. eEnlist the aid of community and state agencies with drug and alcohol informational and rehabilitation programs to provide information to District employees;. 5. eEstablish a drug-free awareness program to inform employees about: a. tThe dangers of drug abuse in the workplace, b. aAvailable drug and alcohol counseling, rehabilitation, re-entry, and any employee assistance programs, and c. tThe penalties that the District may impose upon employees for violations of this policy.

Tobacco Prohibition All employees are covered by the conduct prohibitions contained in policy 8:30, Visitors to and Conduct on School Property. The prohibition on the use of tobacco products applies both (1) when an employee is on school property, and (2) while an employee is performing work for the District at a

Niles Township High School District 219

5:50 Page 2 of 2 school event regardless of the event’s location. Tobacco shall have the meaning provided in section 10-20.5b of the School Code. District Action Upon Violation of Policy An employee who violates this policy may be subject to disciplinary action, including termination. Alternatively, the Board may require an employee to successfully complete an appropriate drug- or alcohol-abuse, employee-assistance rehabilitation program. The Board of Education shall take disciplinary action with respect to an employee convicted of a drug offense in the workplace within 30 days after receiving notice of the conviction. Should District employees be engaged in the performance of work under a federal contract or grant, or under a state contract or grant of $5,000 or more, the Superintendent shall notify the appropriate state or federal agency from which the District receives contract or grant monies of the employee's conviction within 10 days after receiving notice of the conviction. LEGAL REF.:

Drug-Free Workplace Act of 1988, 41 U.S.C. § 701 et seq. Drug-Free Workplace Act, 30 ILCS 580/ Controlled Substances Act, 21 U.S.C. § 812; 21 C.F.R. 1308.11 - 1308.15. Safe and Drug-Free School and Communities Act of 1994, 20 U.S.C. § 7101 et seq. Americans With Disabilities Act, 42 U.S.C. § 12114. 105 ILCS 5/10-20.5b.

CROSS REF.:

8:30 (Visitors to and Conduct on School Property)

ADOPTED:

May 1, 2000

Niles Township High School District 219

6:60-AP1 Page 1 of 2

Instruction Administrative Procedure: - Comprehensive Health Education Program The major educational areas of the District's comprehensive health education program are described below: 1. The health program for all grades shall include human ecology and health, human growth and development, the emotional, psychological, physiological, hygienic and social responsibilities of family life, including sexual abstinence until marriage, prevention and control of disease, and course material and instruction to advise students of the Abandoned Newborn Infant Protection Act. The program shall include information about cancer, including without limitation, types of cancer, signs and symptoms, risk factors, the importance of early prevention and detection, and information on where to go for help. 2. The grades 9-12 health program shall include the prevention, transmission and spread of AIDS, age-appropriate sexual abuse and assault awareness and prevention education, public and environmental health, consumer health, safety education and disaster survival, mental health and illness, personal health habits, alcohol, and drug use, and abuse (including the medical and legal ramifications of alcohol, drug, and tobacco use, and abuse during pregnancy), sexual abstinence until marriage, tobacco, nutrition, and dental health. Secondary schools shall include sexual assault awareness. 3. The following areas may also be included as a basis for curricula: basic first aid (including cardiopulmonary resuscitation and the Heimlich maneuver), early prevention and detection of cancer, heart disease, diabetes, stroke, the prevention of child abuse and neglect, and suicide, and teen dating violence. 4. The health program shall include instruction on alcohol and drug use and abuse, including the consequences of drug and substance abuse. 5. Students should be provided with age-appropriate information about the dangers of drug abuse. The District's educational program shall offer drug education units that are integrated into the curricula and are designed to promote effective methods for the prevention and avoidance of drug and substance abuse. 6. The program shall include the prevention of abuse of anabolic steroids. In addition, coaches and sponsors of interscholastic athletic programs shall provide instruction on steroid abuse prevention to students participating in these programs. 7. The family life and sex education program shall be developed in sequential pattern and related in depth and scope to the students' physical, emotional and intellectual maturity level. Family life courses shall include the information regarding the alternatives to abortion and information regarding the prevention, transmission and spread of AIDS. Course content shall be age-appropriate. Students shall be given information on child sexual abuse. 8. Class sessions which deal exclusively with human sexuality may be conducted separately for males and females. 9. Students shall be provided parenting education in grades 9 through 12. 10. Students shall be provided safety education in all grades.

Niles Township High School District 219

6:60-AP1 Page 2 of 2

11. Students in grades 9 through 12 shall receive instruction for decreasing self-destructive behavior, including methods for increasing life-coping skills, self-esteem, and parenting skills of adolescents and teenagers as a deterrent to their acceptance or practice of selfdestructive actions. 12. All students shall receive age-appropriate instruction on motor vehicle safety and litter control. 13. Students in grades 9-10 shall receive instruction on donations and transplants of organs/tissue and blood. No student shall be required to take or participate in any class or course on AIDS, family life instruction, sex abuse, or organ/tissue transplantation, if his or her parent(s)/guardian(s) submit a written objection to the Building Principal. Refusal to take or participate in any such course or program shall not be grounds for suspension or expulsion or academic penalty of such students. Students excused from these classes may be assigned comparable alternative assignments as substitute work. Parent(s)/guardian(s) shall be provided the opportunity to preview all print and non-print materials used for instructional purposes.

LEGAL REF.:

105 ILCS 5/27-9.1, 5/27-9.2, 5/27-13.2, 5/27-17, 5/27-23, 5/27-23.1, 5/2723.3, 5/27-23.5, 5/27-26, and 110/3.

Board Review: April 19, 2010

NILES TOWNSHIP HIGH SCHOOL DISTRICT #219 FINANCIAL REPORT MARCH 31, 2013

FUND EDUCATIONAL OPERATIONS & MAINT. DEBT SERVICE TRANSPORTATION IMRF/FICA CAPITAL PROJECTS WORKING CASH TORT/LIABILITY LIFE SAFETY TOTAL ALL FUNDS

BEGINNING FUND BALANCE $107,135,813 $7,046,388 $3,609,462 $7,284,207 $1,339,592 $10,013,445 $23,992,743 $4,160,873 $3,965,476

YEAR TO DATE REVENUE $98,904,095 $21,021,573 $7,901,418 $6,429,585 $5,506,010 $132,089 $585,630 $873,917 $2,770,617

YEAR TO DATE EXPENDITURES ($74,321,247) ($6,782,681) ($5,333,105) ($3,175,955) ($2,807,236) ($8,856,753) $0 ($2,347,974) ($1,876,901)

ENDING FUND BALANCE $131,718,661 $21,285,280 $6,177,775 $10,537,837 $4,038,366 $1,288,781 $24,578,373 $2,686,816 $4,859,192

PURCHASE ORDERS OUTSTANDING $2,802,714 $2,316,644 $0 $1,595,923 $0 $6,280,057 $0 $1,046,645 $64,006

$168,547,999

$144,124,934

($105,501,852)

$207,171,081

$14,105,989

CASH & INVESTMENTS $131,696,877 $21,285,280 $6,177,775 $10,537,837 $4,038,366 $1,288,781 $24,578,373 $2,686,816 $4,859,192

OTHER ASSETS $44,909 $0 $0 $0 $0 $0 $0 $0 $0

LIABILITIES ($23,125) $0 $0 $0 $0 $0 $0 $0 $0

FUND BALANCE $131,718,661 $21,285,280 $6,177,775 $10,537,837 $4,038,366 $1,288,781 $24,578,373 $2,686,816 $4,859,192

$207,149,297

$44,909

($23,125)

$207,171,081

FUND EDUCATIONAL OPERATIONS & MAINT. DEBT SERVICE TRANSPORTATION IMRF/FICA CAPITAL PROJECTS WORKING CASH TORT/LIABILITY LIFE SAFETY TOTAL ALL FUNDS

FUND EDUCATIONAL OPERATIONS & MAINT. DEBT SERVICE TRANSPORTATION IMRF/FICA CAPITAL PROJECTS WORKING CASH TORT/LIABILITY LIFE SAFETY TOTAL ALL FUNDS

BUDGET FY 2013 (INCLUDES OPERATING TRANSFERS) REVENUE EXPENDITURES $106,037,567 $106,433,396 $24,160,304 $23,436,606 $8,293,931 $7,082,774 $5,662,689 $4,838,398 $5,689,085 $3,758,176 $100,000 $1,838,038 $815,407 $347,000 $989,563 $4,541,039 $2,898,351 $2,371,470 $154,646,897

$154,646,897

MONTH MONTH TO DATE TO DATE REVENUE EXPENDITURES $46,320,834 $21,657,570 $8,260,626 $643,439 $3,169,712 $0 $2,603,911 $487,887 $2,185,470 $351,936 $85,286 $445,709 $148,721 $0 $335,799 $215,059 $1,118,903 $141,904 $64,229,262

$23,943,504

MONTH TO DATE POs CREATED $883,494 $108,906 $0 $12,653 $0 ($231,214) $0 $35,363 $16,370 $825,572

Note: Fund balances include spring property tax collections through March 2013 of $62,101,666 (taxes due March 1st). Property taxes account for 87% of the district's funding sources and are primarily received in the spring and fall.

NILES TOWNSHIP HIGH SCHOOL DISTRICT 219 REVENUE, EXPENDITURES AND FUND BALANCES 7/1/2012 - 3/31/2013

$140,000,000 $130,000,000

BEG. FUND BALANCE

$120,000,000

YTD REVENUE

$110,000,000 $100,000,000 $90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0

YTD EXPENDITURES ENDING FUND BALANCE

NILES TOWNSHIP HIGH SCHOOL DISTRICT #219 FINANCIAL REPORT APRIL 30, 2013

FUND EDUCATIONAL OPERATIONS & MAINT. DEBT SERVICE TRANSPORTATION IMRF/FICA CAPITAL PROJECTS WORKING CASH TORT/LIABILITY LIFE SAFETY TOTAL ALL FUNDS

BEGINNING FUND BALANCE $107,135,813 $7,046,388 $3,609,462 $7,284,207 $1,339,592 $10,013,445 $23,992,743 $4,160,873 $3,965,476

YEAR TO DATE REVENUE $100,824,934 $21,194,967 $7,952,032 $6,474,883 $5,555,850 $133,172 $609,900 $874,048 $2,789,340

YEAR TO DATE EXPENDITURES ($81,782,893) ($8,775,925) ($5,334,065) ($3,606,340) ($3,160,517) ($9,721,700) $0 ($2,664,610) ($1,919,788)

ENDING FUND BALANCE $126,177,854 $19,465,430 $6,227,429 $10,152,750 $3,734,925 $424,917 $24,602,643 $2,370,311 $4,835,028

PURCHASE ORDERS OUTSTANDING $2,378,606 $1,430,887 $0 $1,226,779 $0 $4,958,567 $0 $798,472 $77,024

$168,547,999

$146,409,126

($116,965,838)

$197,991,287

$10,870,335

CASH & INVESTMENTS $124,852,641 $19,465,430 $6,227,429 $10,152,750 $3,734,925 $424,917 $24,602,643 $2,370,311 $4,835,028

OTHER ASSETS $43,836 $0 $0 $0 $0 $0 $0 $0 $0

LIABILITIES $1,281,377 $0 $0 $0 $0 $0 $0 $0 $0

FUND BALANCE $126,177,854 $19,465,430 $6,227,429 $10,152,750 $3,734,925 $424,917 $24,602,643 $2,370,311 $4,835,028

$196,666,074

$43,836

$1,281,377

$197,991,287

MONTH MONTH TO DATE TO DATE REVENUE EXPENDITURES $1,920,839 $7,461,645 $173,393 $1,993,244 $50,614 $960 $45,298 $430,385 $49,840 $353,281 $1,083 $864,947 $24,270 $0 $131 $316,637 $18,723 $42,887

MONTH TO DATE POs CREATED $619,236 $232,740 $960 $45,361 $0 $378,928 $0 $25,764 $55,905

FUND EDUCATIONAL OPERATIONS & MAINT. DEBT SERVICE TRANSPORTATION IMRF/FICA CAPITAL PROJECTS WORKING CASH TORT/LIABILITY LIFE SAFETY TOTAL ALL FUNDS

FUND EDUCATIONAL OPERATIONS & MAINT. DEBT SERVICE TRANSPORTATION IMRF/FICA CAPITAL PROJECTS WORKING CASH TORT/LIABILITY LIFE SAFETY TOTAL ALL FUNDS

BUDGET FY 2013 (INCLUDES OPERATING TRANSFERS) REVENUE EXPENDITURES $106,037,567 $106,433,396 $24,160,304 $23,436,606 $8,293,931 $7,082,774 $5,662,689 $4,838,398 $5,689,085 $3,758,176 $100,000 $1,838,038 $815,407 $347,000 $989,563 $4,541,039 $2,898,351 $2,371,470 $154,646,897

$154,646,897

$2,284,191

$11,463,986

$1,358,894

Note: Fund balances include spring property tax collections through April 2013 of $62,827,324 (taxes due March 1st). Property taxes account for 87% of the district's funding sources and are primarily received in the spring and fall.

NILES TOWNSHIP HIGH SCHOOL DISTRICT 219 REVENUE, EXPENDITURES AND FUND BALANCES 7/1/2012 - 4/30/2013

$130,000,000 $120,000,000

BEG. FUND BALANCE

$110,000,000

YTD REVENUE

$100,000,000

YTD EXPENDITURES

$90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0

ENDING FUND BALANCE