PERMANENT MINUTES MIDDLETON SCHOOL COMMITTEE FULLER MEADOW SCHOOL NATHAN MEDIA CENTER NOVEMBER 1, 2017 PRESENT: Amy Karas, Chairperson, Christine Carroll, Kristen Richardson, Fred Clapp, Mark Moreschi ALSO PRESENT: Scott Morrison, Superintendent, Steve Greenberg, Assistant Superintendent of Operations, Matt LaCava, Assistant Superintendent of Student Support Services, James Sforza, Principal, Howe Manning, Diane Carreiro, Principal, Fuller Meadow, Christine Elliott, Director of Curriculum, Caroline Halligan, Kindergarten teacher, Fuller Meadow A.

ROUTINES: 5:35 1. Pledge of Allegiance 2. Recognition/Introduction of Audience Members 3. Remarks from the Public 4. Reports from Other Committees - S. Morrison - Policy Subcommittee and Subcommittee for Communications. Scott thanked everyone for their patience during the storm.

B.

REPORTS: 5:35 1. Report of the Assistant Superintendent of Operations ● Financial Report - S. Greenberg - included in the packet tonight is the financial report for the end of October. We’re trying to include our encumbrances. Projections are always subject to change. We’ll be posting the next meeting soon. The money we get from students is revenue and then we expend it out. The negative $51K shown should be $51,000 expended. This was a typo. Howe Manning building security has a recurring expense which is a newer line and resides under building maintenance. Last year was our first year we had the new chart of accounts. Going forward there will be some tweaks. In the drive is the special ed analysis. There may be a meeting about this in the near future. The spreadsheet covers a 10 year analysis of actual and budgeted expenses. This is used to make a recommendation to fund the stabilization fund. We have not calculated the threshold yet in the transportation contract. We’re asking for a vote on the central office budget in the shared drive and we’re asking for tentative approval for FY 19 in PDF format. This amount will change because we haven’t received the December 1st. special ed student numbers. The overall budget will remain the same. A motion to tentatively approve the central office budget was made by C. Carroll; seconded by M. Moreschi. All in favor - aye. ● Budget 101 - 11/14 (reminder) at 3:30 pm 2.

Report of the Principals 5:45 ● Global Child – Update and PM Session - D. Carreiro - There is a letter in the drive listing the amount of students attending. There are spots open and we want to target the second half of the year. This may create three extra sessions. There are 24 tuition spots remaining. We’re still in the planning stage. J. Sforza - the Social Curriculum Committee is underway. Nature’s Classroom was a success and was at 80% full. About 80% of the sixth grade class attended. ● General Updates/Upcoming Events - D. Carreiro - We are entering the fifth week of BOKS. Fifteen students have joined. It will be extended for one more week. Grades 1 and 2 participated in science training. Progress reports were distributed on September 20. The Halloween parade was postponed to Friday

November 3 due to the storm. A teacher who has been on medical leave is coming back as a part time employee. C.

NEW BUSINESS: 6:00 1. Policy Work – MASC (Action Needed) - in drive - M. La Cava. We will determine which is a Tri-Town policy and which we want to refer to Boxford, Middleton, or Topsfield. A motion to contract with MASC to compare policies for the recommended reasons was made K. Richardson and seconded by C. Carroll. All in favor - aye. 2. Next-Gen MCAS – Presentation - Christine Elliott - Updates to MCAS. Please review the 3 minute video sent to you today by S. Morrison. Our students are meeting or exceeding goals in Howe Manning and it is similar across the board in Topsfield and Boxford. We are looking for continued growth every year. A question was raised as to how we should communicate our successes to the town. Towns that overly focus on MCAS exams may not be good for kids. The results will be mailed out on Thursday. 3. Correspondence Folder - In the folder is a School Planning and Management magazine and a thank you note from Ira Singer for dedicating the library in Howe Manning. 4. Other - S. Greenberg is making a recommendation not to increase the preschool tuition but to maintain current tuition rates for next year. We are non-profit and our balances and revenues are healthy. A Motion to keep the Howe Manning preschool rates the same was made by K. Richardson and seconded by F. Clapp. 5. M. LaCava - There was a short exSel meeting last Monday. The presentations were helpful. Going as a group will be more effective. Connecting with other towns we probably wouldn’t connect with otherwise is exciting.

A motion to enter into Consent Agenda and then adjourn was made by K. Richardson and seconded by C. Carroll. All in favor - aye. D.

PAYROLL BILL WARRANT BILL WARRANT PAYROLL BILL WARRANT BILL WARRANT

BILL WARRANT

CONSENT AGENDA: 6:50 1. Bills and Payrolls BW DATE/ BILL WARRANT # PAY DATE P/R WEEK ENDINGS AMOUNT NOTES 11/9/17 10/20/17 & 10/27/17 $342,925.85 11/9/17 BW VOUCHER 1035 $49,161.50 11/9/17 BW VOUCHER 1034 $28.27 10/26/17 10/6/17 & 10/13/17 $333,536.43 signed by M. Moreschi 10/9/17 BW VOUCHER 1026 $72,826.02 signed by M. Moreschi 10/24/17 BW VOUCHER 1027 $2,850.00 M. Moreschi abstains; signed by A. Karas, F. Clapp, C. Carroll 10/24/17 BW VOUCHER 1032 $54,389.70 signed by A. Karas, C. Carroll, F. Clapp, K. Richardson 2. Minutes of Previous Meetings - A motion to approve the October 4, 2017 committee minutes with edits was made by C. Carroll and seconded by K. Richardson. All in favor - Motion carried 3-0.

E.

ADJOURNMENT

6:45

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by

law. This meeting may be broadcast live and recorded for future broadcast on Middleton Cable Access Television. Respectfully submitted, Lorraine Jackson Recording Secretary As per the Open Meeting Law, listed below are the documents either distributed to the School Committee before the meeting in the packet or at the meeting: 1. 2. 3. 4. 5. 6. 7. 8.

MSC Minutes of 10/4/17 FY 19 Draft Central Office Budget Template 9/28/17 Middleton MCAS Presentation 2017 MSC Agenda 11/1/17 October Financial Report PDF and excel Policy Work SPED Analysis for FINCOM 10/4/17 PDF and excel Sponsor Letter Middleton October 2017