PERMANENT MINUTES TOPSFIELD SCHOOL COMMITTEE PROCTOR SCHOOL PROCTOR SCHOOL LIBRARY NOVEMBER 16, 2017 PRESENT: Linda Ross, Chairperson, Jessica Steffens, Meredith Sokolowski, Katrina Frere, Daniel Pallotta ALSO PRESENT: Scott Morrison, Superintendent of Schools, Steve Greenberg, Assistant Superintendent of Operations, Matthew LaCava, Assistant Superintendent of Student Support Services, Doreen Kelleher, TTA President, Carroll Willa, Principal, Steward School, Sarah O’Leary, Principal, Proctor School, Christine Elliott, Director of Curriculum, Dick Gandt, Kiersten Lampe, TTU Co-President, Mary Feltault, Proctor School, Mary Jordan, ESP, Steward School, Michelle Wronski, ESP, Steward School, Clare Baczewski, ESP, Steward School, Susan De Fronzo, ESP, Steward School This meeting is being broadcast live on Boxford TV. A. ROUTINES: 7:01 p.m. 1. Recognition/Introduction of Audience Members 2. Remarks from the Public 3. Reports from Other Committees - Communications - S. Morrison, K. Frere - We identified the why, how, and what to communicate effectively. A smaller team which includes Steve Guditus, Dave Rivers, and Scott Morrison are transitioning our current website to a new one. The Communications Subcommittee gets back after Thanksgiving at which time we’ll talk about how we are going to move forward with a no cost/low cost website coupled with a student information system. B. REPORTS: 1.

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7:05 p.m. Report of the Superintendent ● MSBA Survey Report - This is a report of conditions of buildings across the state. Survey results can be found at the link below. http://www.massschoolbuildings.org/programs/school_survey ● TTU/Masco – Student Council (SEL Work) TTU & MASCO will work with Masconomet. We want to figure out one common thread in the case of student leadership. There were principals present and student council reps at a recent meeting to work on projects. ● MASS/MASC Conference – Bill Daggett. S. Morrison attended the conference. Bill is coming to TTU on January 22 as the guest keynote speaker. A formal invite will go out soon. He will discuss the next decade in public education. ● MSBA Project Update - Steward and Proctor updates are in the drive. In the design/development stage we are currently at 25% completion. Our team has issued 60% of the set of plans. The plans will undergo a cost explanation process. This will be performed by four separate firms. The construction phase will then begin. Upon reaching 90% there will be another review. The bidding phase is to begin in January. ● Social Media (from MASC) - S. Morrison and Mike Gilbert spoke about policies and procedures. School committees will not engage in social media so as not to be violating public meeting law. ● Two Articles (December Meeting) - S. Morrison - A Transformational Vision for Education in the United States and Ready to be Counted. We will look closely at the second article at the December meeting. We want to also reserve times at our committee meetings to go over this article. ● Scott thanked the Topsfield PTO for getting a meeting together last Tuesday night. There was a sizeable crowd present. We discussed where we are heading in the school system. Report of the Assistant Superintendent of Operations 7:20 p.m. ● Financial Report - in drive (November). Our budget remains on track. The report includes encumbrances, applied income, assumptions. There is nothing to turn back to the town at this time. ● Whitson’s RFP - We are ahead of schedule. After the holidays we’ll ask for the Advisory

Group to convene. There were six requests for copies of the RFP. Since we are not a profitgenerating entity we’re not attracting many food service companies. But as Whitson’s does Masconomet it may be lucrative for them. We’re trying to vary the menu. The Health and Wellness Committee will make suggestions as to healthy menu items. Whitson’s has regulations to follow being a government regulated vendor. The food demo Whitson’s did for us was well-received. There was a thought that parents might feel the quality of food from a food service chain is not as healthy as if it would be with food from home. A walk-thru of potential new service vendors will be required. 3.

Report of the Principals 7:30 p.m. ● General Updates - There was a second STEM challenge at Steward. Proctor teachers had an opportunity to have a joint staff meeting. Steward is doing passion time this year which is scheduled at 2:30-3:00 pm on Wednesdays. Steve Guditus presented to the 2nd and 3rd graders. After Thanksgiving, a service dog is coming, bee keeping, etc. If anyone has a passion please feel free to present. Proctor is hosting a principal’s coffee time on Friday at 8:30 pm in the Proctor cafeteria to help parents understand the MCAS report. The 5th grade is doing a cardboard challenge designing arcade games and this will be displayed on November 22 at 9:30 am. All are invited. ● Enrollment/Staffing - Steward School had 23 new students and 14 at Proctor since July 2017.

C. NEW BUSINESS: 7:45 p.m. 1. Policy Work – MASC (Action Needed) - in drive - S. Morrison. We will determine which is a TriTown policy and which we want to refer to Boxford, Middleton, or Topsfield. There’s a $5000 cost associated with this across Tri-Town. A motion to contract with MASC to engage in continued policy work was made by D. Pallotta; seconded by K. Frere. All in favor-aye. 2. Annual Report - Update. S. Morrison thanked L. Ross for helping to get the Annual Report down to a more manageable size. This document resides in the drive. We are looking to make final edits before the end of the month. There was a suggestion that we should make a notation that we are in the process of revising our goals during the 2017-18 school year. 3. Next-Gen MCAS – Presentation (Christine Elliott) - The presentation shows how our district performed as compared to the state. Topsfield is meeting or exceeding what the state expectations are in English Language Arts, Math, and Science and Technology. We are looking for continued growth every year. 4. SC Goals – Using Framework - S. Morrison. We talked about using big buckets for our goals. There was a concerted effort amongst all three committees to use the buckets.. The organizational model is resonating with all three committees. An email was sent to the committee asking what should we be thinking of in the years ahead. We would like to collect ideas and wait for Bill Daggett’s presentation in January to finalize our goals. A question was raised as to what is an adequate timeframe for articulating our goals and if a retreat or more meetings would be helpful. It was noted that the compliance model of education has been unhealthy and that it isn’t a coincidence that the stress in classrooms is prevalent. We need to collect thoughts before setting dates on the calendar. We want to have a general sense of things before January 22 and then have break-out meetings in hopes of having a plan by February or March. Scott asked that everyone send their thoughts to him regarding how to proceed and in which direction we should go. We can then look at them at our December meeting. 5. Technology Surplus (S. O’Leary) - We have some technology surplus in the shared folder. Either they’re not working, or out of date. Our current technology replaces them. D. Pallotta made a motion to discard the technology surplus. L. Ross seconded. 6. Correspondence Folder 7. Other D. CONSENT AGENDA: 8:20 p.m. 1. Approval of Minutes - A motion to approve the October 5, 2017 minutes as edited was made by D. Pallotta and seconded by M. Sokolowski. 2. Bills and Payrolls BW DATE/ BILL WARRANT # PAY DATE P/R WEEK ENDINGS AMOUNT NOTES BILL WARRANT 11/14/17 FY18-9B $ 48,269.61

BILL WARRANT 11/14/17 FY18-10 $ 26,787.71 SUMMARY $ 75,057.32 PAYROLL 10/19/17 W/E 9/29/17 & 10/6/17 $277,504.59 Signed by L. Ross PAYROLL 11/2/17 W/E 10/13/17 & 10/20/17 $276,022.66 Signed by L. Ross BILL WARRANT 10/17/17 FY18-7 $106,759.81 Signed by L. Ross BILL WARRANT 10/17/17 FY18-8A $ 80,893.90 Signed by L. Ross BILL WARRANT 11/2/17 FY18-8B $ 95,736.94 Signed by L. Ross BILL WARRANT 11/1/17 FY18-9A $ 26,191.06 Signed by L. Ross PAYROLL 11/16/17 W/E 10/27/17 & 11/3/17 $272,316.32 Signed by L. Ross SUMMARY $1,135,425.28 A motion to approve the Consent Agenda was made by K. Frere and seconded by M. Sokolowski. All in favor - aye. E. ADJOURNMENT: 8:30 p.m. A motion to adjourn was made by D. Pallotta and seconded by M. Sokolowski. All in favor - aye. The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. This meeting may be broadcast live & recorded for future broadcast on Topsfield Cable Access TV Respectfully submitted, Lorraine Jackson Recording Secretary As per the Open Meeting Law, listed below are the documents either distributed to School Committee before the meeting in a packet or at the meeting: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.

TSC Annual Report 2017 Enrollment since 7/1/17 Proctor Enrollment Steward Enrollment TSC Minutes 10/5/17 November Financial Report Proctor & Steward Surplus Equipment June and End of Fall 2017 Principal’s Report 11/16/17 Topsfield MCAS Presentation 2017 Topsfield Projects Update TSC Agenda 11/16/17