Board of Education MINUTES Regular Meeting Wednesday, January 11, 2017

Call to Order

1.

BOARD STUDY SESSION – NONE

2.

CLOSED SESSION – NONE

3.

CALL TO ORDER A regular meeting of the Board of Education of the Anaheim Elementary School District was called to order by Board President Ryan A. Ruelas in the Board Room – Building B at 1001 S. East Street, Anaheim, California, at 6:34 p.m. this date. Roy Lopez, Jr., Vice Principal of Palm Lane School, led the Pledge of Allegiance.

Roll Call

INTRODUCTIONS AND BOARD ROLL CALL Members of the Board Present: Mr. Ryan A. Ruelas, President Ms. Jackie Filbeck, Clerk Mr. David Robert “D.R.” Heywood, Member Mr. Jose Paolo Magcalas, Member Dr. Jeff Cole, Member Staff Members Present: Dr. Linda Wagner, Superintendent Dr. Mary O’Neill Grace, Assistant Superintendent, Educational Services Mr. David Rivera, Assistant Superintendent, Administrative Services Mrs. Tina Jackson, Sr. Administrative Assistant, Administrative Services Mrs. Chantal Moreno, Executive Assistant to the Superintendent Mrs. Carmen Villalpando, Sr. Administrative Assistant, Human Resources Staff Members Absent: Dr. Michelle Harmeier, Assistant Superintendent, Human Resources Mrs. Deena Blevins, Sr. Administrative Assistant, Communications & Public Information Also Present: AEEA: Kristen Fisher AESMA: Tracey Golden and Roy Lopez, Jr. CSEA: Kathy Heard Interpreter: Ana Li-Williams Staff, parents

Board Minutes – January 11, 2017

REPORT OF CLOSED SESSION ACTIONS TAKEN - NONE ADOPTION OF AGENDA It was moved/seconded (COLE/MAGCALAS) to adopt the agenda for Wednesday, January 11, 2017, with the exception of Item 4A, which was removed at the request of administration. APPROVED 5-0

Motion #106 Adopt Agenda

4.

SPECIAL ORDER OF BUSINESS

ITEM REMOVED

Introduction

A.

Facility Master Plan Implementation No. 3

B.

5.

ITEM REMOVED AT THE REQUEST OF ADMINISTRATION Introduction of New Administrator – Dr. Linda Wagner, Superintendent  Michelle Harmeier, Ed.D., Assistant Superintendent, Human Resources Facility Master Plan Implementation No. 3 – Eric Hall, President, Eric Hall & Associates gave a summary to date, presented information regarding the state funding update for Proposition 51 and spoke about the identification of staffing and support needs. He reviewed the Action Calendar items on tonight’s agenda and future agenda items on this topic.

NEWS & UPDATES

Associations

A.

Association Updates – NONE

Communications & Public Info.

B.

Director of Communications & Public Information Keith Sterling shared pictures and stories on the following: 

The next Community Forums on Immigration Rights are scheduled for January 18 at Katella High School, and January 19 at Savanna High School. AESD is partnering with AUHSD for these forums.



Single Track students returned to school on Monday, January 9. Barton staff welcomed students back with the “Sprinkle the Happiness” campaign.



In honor of the Martin Luther King Day of Service, AESD is participating in the Servathon Event on Monday, January 16, at Paul Revere Park. Dr. Mary Grace O’Neill shared details of the event, which is expected to include AESD staff and students, volunteers from the Inside the Outdoors program, Anaheim City Council Trustees, and local AUSHD students from the Oasis Family Resource Center Youth Action Committee. Additional support and food will be provided by the Anaheim High School BROS.



VH1 is offering four additional instrumental music grants for the upcoming school year, which the District will be applying for. Each grant is worth approximately $33,000. If successful in obtaining the grants, AESD’s total would grow to nine VH1 grants, each totaling approximately $33,000.



Dr. Wagner shared about the upcoming National Association of Music Merchants (NAMM) annual Conference at the convention center. NAMM will hold its annual Day of Service on Tuesday, January 17 at Patrick Henry School. Musicians from NAMM will instruct the students during four different sessions. This will be followed by the Anaheim Creativity Council Meeting at the Anaheim Hilton Hotel. Attendees will include representatives from Disney, VH1, Yamaha, and Cathy Rigby from La Mirada Theater.

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Board Minutes – January 11, 2017

6.

PUBLIC SPEAKERS: SPEAKERS ON AGENDA OR NON-AGENDA ITEMS

Visitors

A.

Request of Visitors – NONE

Corres.

B.

Correspondence – NONE

7. Footsteps 2 Brilliance Update

SUPERINTENDENT’S REPORT A.

8.

Footsteps 2 Brilliance Update Dr. Mary Grace, Assistant Superintendent of Educational Services, and Maria Villegas, Director of Curriculum and Instruction, described the program which is being piloted at Henry, Orange Grove, Palm Lane, and Ponderosa schools. The program is an early learning mobile game platform meant to build foundational literacy skills for young children in grades kindergarten through third. The District is partnering with the United Way, having been awarded a Champions for Children’s Literacy grant. Information was provided on program content, how the program is accessed and how children learn through interactive books, games, and shared reading. Information on training, implementation, parent workshops, and communication to families was shared.

CONSENT CALENDAR Items listed under the Consent Calendar are considered to be routine and are acted on by the Board in one motion. There is no discussion of these items unless a Member of the Board, staff or the public requests specific items to be discussed and/or removed from the Consent Calendar.

Motion #107 Consent Items

It was moved/seconded (COLE/HEYWOOD) to approve/ratify the following Consent Calendar items 8A through 8D. APPROVED 5-0 A.

SUPERINTENDENT’S OFFICE

Minutes

1)

APPROVED MINUTES a) Regular Meeting of December 14, 2016

Gifts

2)

The Board of Education acknowledged the gifts and donations as presented at the January 11, 2017, Board meeting.

Conferences

3)

CONFERENCE ATTENDANCE, PLUS EXPENSES [BOARD ONLY] – NONE

B.

EDUCATIONAL SERVICES

Interdistrict Permits

1)

The Board of Education approved the Interdistrict Attendance Permits as presented at the January 11, 2017, Board meeting.

Seminars

2)

The Board of Education approved payment to the individuals who have successfully completed the seminars as presented at the January 11, 2017, Board meeting.

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Board Minutes – January 11, 2017

Second Quarterly Williams Report

3)

The Board of Education accepted the Second Quarterly Williams Litigation Settlement Report for the period of October 1, 2016, through December 31, 2016. No complaints regarding facilities, teacher qualifications, or textbooks were received in the office of pupil services as presented at the January 11, 2017, Board meeting. Funding: No Cost to the District

Agreement with Families in Schools

4)

The Board of Education approved an Independent Contractor Agreement between this District and Families in Schools, 1545 Wilshire Boulevard, Suite 700, Los Angeles, CA 90017 to provide a four-hour Capacity Building Training to 25 staff members during the 2016-17 school year. The trainings are designed to increase their knowledge and skills on how to create an authentic parent engagement environment. The cost for this service shall not exceed $4,000. Funding 01-42381225-5823 Title I Parent Involvement (General Fund/Federal)

Agreement with Sarah Buster Brooks

5)

The Board of Education approved an Independent Contractor Agreement between this District and Sarah Buster Brooks, 14641 Magnolia Boulevard, # 7, Los Angeles, CA 91403 to produce video projects effective January 12, 2017, through June 30, 2017. The fee for this service shall not exceed $4,000. Funding: 01-45011924-5823 ITV Broadcast (General Fund – Unrestricted)

Agreement with Cornerstone Therapies

6)

The Board of Education ratified an Independent Educational Evaluation (IEE) Agreement between this District and Cornerstone Therapies, 18700 Beach Boulevard, Suite 120, Huntington Beach, CA 92648 to provide an IEE for student No. 40077323, effective December 5, 2016, through February 28, 2017, per student’s IEP dated October 28, 2016. The fee for this service shall not exceed $3,000. Funding: 01-41256318-5823 Non Public Schools/Agency, Special Ed (General Fund – Restricted/State)

Agreement with Orange County Lost Chord Club

7)

The Board of Education approved an agreement between this District and Orange County Lost Chord Club, 1593 Corsica Place, Costa Mesa, CA 92626 to provide an informative presentation to students about the health hazards inherent to tobacco use at Paul Revere School on February 10, 2017. Funding: No Cost to the District

Agreement with Coast 2 Coast Coaching Barton

8)

The Board of Education approved an Independent Contractor Agreement between this District and Coast 2 Coast Coaching, 27324 Camino Capistrano, Suite 203, Laguna Niguel, CA 92677 to provide an afterschool soccer program two days a week at Clara Barton School, effective February 1, 2017, through April 6, 2017. The fee for this service shall not exceed $3,160. Funding: 01-05030110-5823 Targeted Instruction Barton (General Fund – Unrestricted)

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Board Minutes – January 11, 2017 Agreement with Hoopitup! Worldwide – Madison

9)

The Board of Education approved an Independent Contractor Agreement between this District and Hoopitup! Worldwide, 8555 Cashio Street, Suite PH1, Los Angeles, CA 90035 to provide two forty-five minute fitness assemblies to promote positive fitness, health, and a nutritional message to students at James Madison School on February 27, 2017, and June 5, 2017. The fee for this service shall not exceed $2,070. Funding: 01-16027527-5823 Attendance Incentive - Madison (General Fund – Unrestricted)

Agreement with Segerstrom Center for the Arts – Olive Street

10)

The Board of Education ratified an Independent Contractor Agreement between this District and Segerstrom Center for the Arts, 600 Town Center Drive, Costa Mesa, CA 92626 to provide two student assemblies at Olive Street School on December 7, 2016. The fee for this service shall not exceed $1,260. Funding: 01-26027527-5823 Attendance Incentive Olive Street (General Fund – Unrestricted)

Agreement with California Weekly Explorer, Inc. – Olive Street

11)

The Board of Education approved an Independent Contractor Agreement between this District and California Weekly Explorer, Inc., 15052 Red Hill Avenue, Suite G, Tustin, CA 92780 to provide presentations titled “Walk Through California,” “Walk Through the American Revolution,” and “Walk Through The Ancient World,” at Olive Street School during the 2016-17 school year. The fee for this service shall not exceed $2,410. Funding: 01-26030110-5823 Targeted Olive Street Instruction (General Fund – Unrestricted)

Agreement with OneOC Kid Healthy – Olive Street

12)

The Board of Education approved for 2016-17 an Independent Contractor Agreement between this District and OneOC Kid Healthy, 1901 E. Fourth Street, Suite 100, Santa Ana, CA 92705 to implement the Padres En Acción program at Olive Street School. The fee for this service shall not exceed $2,500. Funding: 01-26030125-5823 Targeted Olive Street Parent Involvement (General Fund – Unrestricted)

Agreement with Segerstrom Center for the Arts – Ponderosa

13)

The Board of Education approved an Independent Contractor Agreement between this District and Segerstrom Center for the Arts, 600 Town Center Drive, Costa Mesa, CA 92626 to provide three student assemblies at Ponderosa School on March 10, 2017. The fee for this service shall not exceed $1,085. Funding: 01-31020510-5823 VAPA Ponderosa Instructional (General Fund – Unrestricted)

Agreement with Against the Flow Djs – Ponderosa

14)

The Board of Education approved an Independent Contractor Agreement between this District and Against the Flow Djs, 11255 Mathilda Lane, Riverside, CA 92508 to provide one-hour student assemblies at Ponderosa School once a month effective, January 31, 2017, through June 23, 2017. The fee for this service shall not exceed $1,050. Funding: 01-31027527-5823 Attendance Incentive Ponderosa (General Fund – Unrestricted)

Agreement with Orange County Department of Education

15)

The Board of Education approved an agreement with Orange County Department of Education, 200 Kalmus Drive, Costa Mesa, CA 92626 to provide Leading Edge Certification services for digital learning coaches, effective January 13, 2017, through May 31, 2017. The fee for this service shall not exceed $7,000. Funding: 01-45381326-5823 Title I (General Fund – Unrestricted) 5

Board Minutes – January 11, 2017

C.

HUMAN RESOURCES

Certificated Personnel

1)

The Board of Education approved the Certificated Personnel requests as presented at the January 11, 2017, Board meeting.

Classified Personnel

2)

The Board of Education approved the Classified Personnel requests as presented at the January 11, 2017, Board meeting.

Payment for Extra Duty/ Training

3)

The Board of Education approved payment as indicated to the individuals who have successfully completed extra duty/training/seminars/jury duty as presented at the January 11, 2017, Board meeting. Funding: Various Restricted and Unrestricted Funds

D.

ADMINISTRATIVE SERVICES

Purchase Orders

1)

The Board of Education approved Purchase Orders K04A0040-K04A0041, K04C0029-K04C0031, K04R1964-K04R2072, K04R2074-K04R2145, K04S0104K04S0118, K04S0120-K04S0121, K04V0207-K04V0217, K04X0160-K04X0163; Change Orders I04R3523, J04R4365-JA04R4368, K04R0326, K04R0715K04R0716, K04R0803, K04R0829, K04R1154, K04R1716, JK04R1766, K04R1885, K04R1918, K04X0053, K04X0073, K04X0130, K04X0155; and Canceled Orders K04C0002, K04R1507.

Commercial Warrants

2)

The Board of Education approved commercial warrants #114426 through #114956 for a total amount of $3,990,479.59. The breakdown by fund is as follows: Fund 01 General $2,437,655.52 Fund 12 Child Development $89,714.42 Fund 14 Deferred Maintenance $569.51 Fund 23 General Obligation Bond Series 2007 $14,553.30 Fund 25 Capital Facilities $660.00 Fund 26 General Obligation BAN Series 2011A $306,644.31 Fund 27 General Obligation BAN QSCB Series 2011B $0.00 Fund 28 General Obligation Bond Series 2016 $0.00 Fund 39 School Facilities Prop. 47 $0.00 Fund 40 Special Reserve/Capital Outlay $14,737.63 Fund 68 Self-Insurance Fund $1,125,944.90

Agreement with P2S Engineering, Inc.

3)

The Board of Education approved an agreement between this District and P2S Engineering, Inc., 5000 East Spring Street, 8th Floor, Long Beach, CA 908155218 to provide electronic access control and related security system assessment and engineering services for the not to exceed cost of $13,730. The term of the agreement is January 12, 2017, through August 15, 2017. Services will be billed per the fee schedule included in the agreement. Funding: 01-64235081-5823 Routine Restricted Maint Security Hardware (General Fund – Restricted)

Ratify Amendment to Agreement with Ziemba + Prieto Architects – Barton Portable Classrooms

4)

The Board of Education ratified an amendment to the agreement between this District and Ziemba + Prieto Architects, 601 South Glenoaks Boulevard, Suite 400, Burbank, CA 91502 to provide professional services for four (4) 24’x40’ portable classrooms at Barton Elementary School. The amendment is to extend the term of the agreement through June 30, 2017, at no additional cost to the District. Funding: 26-05578185-6260 Barton Portable Classroom (General Obligation BAN Series 2001A – Restricted) 6

Board Minutes – January 11, 2017

Ratify Amendment to Agreement with Ziemba + Prieto Architects – Barton Single Point of Entry & Fencing

5)

The Board of Education ratified an amendment to the agreement between this District and Ziemba + Prieto Architects, 601 South Glenoaks Boulevard, Suite 400, Burbank, CA 91502 to provide professional services for single point of entry and perimeter fencing at Barton Elementary School. The amendment is to extend the term of the agreement through June 30, 2017, at no additional cost to the District. Funding: 26-05578285-6260 Barton Singe Point of Entry (General Obligation BAN Series 2011A - Restricted)

Ratify Amendment to Agreement with Ziemba + Prieto Architects – Guinn Playground Improvements

6)

The Board of Education ratified an amendment to the agreement between this District and Ziemba + Prieto Architects, 601 South Glenoaks Boulevard, Suite 400, Burbank, CA 91502 to provide professional services playground improvements (refurbish) at Guinn Elementary School. The amendment is to extend the term of the agreement through June 30, 2017, at no additional cost to the District. Funding: 01-64236281-5120 Playgrounds Routine Restricted Maintenance (General Fund - Restricted)

Ratify Amendment to Agreement with Ziemba + Prieto Architects – Guinn Single Point of Entry & Fencing

7)

The Board of Education ratified an amendment to the agreement between this District and Ziemba + Prieto Architects, 601 South Glenoaks Boulevard, Suite 400, Burbank, CA 91502 to provide professional services for single point of entry and perimeter fencing at Guinn Elementary School. The amendment is to extend the term of the agreement through June 30, 2017, at no additional cost to the District. Funding: 26-09578285-6260 Guinn Single Point of Entry (General Obligation BAN Series 2011A - Restricted)

Ratify Amendment to Agreement with Ziemba + Prieto Architects – Madison Single Point of Entry & Fencing

8)

The Board of Education ratified an amendment to the agreement between this District and Ziemba + Prieto Architects, 601 South Glenoaks Boulevard, Suite 400, Burbank, CA 91502 to provide professional services for single point of entry and perimeter fencing at Madison Elementary School. The amendment is to extend the term of the agreement through June 30, 2017, at no additional cost to the District. Funding: 23-16578285-6260 Madison Single Point of Entry (General Obligation Bond - Restricted)

Ratify Amendment to Agreement with Ziemba + Prieto Architects – Ponderosa Single Point of Entry & Security Fencing

9)

The Board of Education ratified an amendment to the agreement between this District and Ziemba + Prieto Architects, 601 South Glenoaks Boulevard, Suite 400, Burbank, CA 91502 to provide professional services for single point of entry and security fencing at Ponderosa Elementary School. The amendment is to extend the term of the agreement through June 30, 2017, at no additional cost to the District. Funding: 26-31578285-6260 Ponderosa Single Point of Entry (General Obligation BAN Series 2011A - Restricted)

Ratify Agreement with Wicketts International Plumbing Contractors – Guinn Playground Improvements

10)

The Board of Education ratified an agreement between this District and Wicketts International Plumbing Contractors, 825 South Lakeview Avenue, Suite A, Placentia, CA 92870 to provide installation of (1) new 3” roof drain line from an existing line in the grass area, out through the curb face in the front driveway at Guinn Elementary School for a total contract amount not to exceed $6,615. Funding: 26-09578385-6258 Guinn Playground Improvements (General Obligation BAN Series 2011A - Restricted) END OF CONSENT CALENDAR 7

Board Minutes – January 11, 2017

9.

ACTION CALENDAR A.

Motion #108 Res 2016/17-24 Safe School District

SUPERINTENDENT’S OFFICE 1)

It was moved/seconded (MAGALAS/HEYWOOD) to adopt Resolution No. 201617/24 regarding District practices related to immigration and customs enforcement, as encouraged by Tom Torlakson, State Superintendent of Public Instruction, to declare Anaheim Elementary School District as a safe school district. APPROVED 5-0

B.

EDUCATIONAL SERVICES – NONE

C.

HUMAN RESOURCES

Motion #109 Revised Job Description Occ. Therapist

1)

It was moved/seconded (COLE/FILBECK) to approve the revised job description for Occupational Therapist. This position shall remain on Range 42 of the Classified Monthly Salary Schedule. APPROVED 5-0

Motion #110 Addendum #6 to Empl. Agr. – Superintendent

2)

It was moved/seconded (COLE/FILBECK) to approve Addendum #6 to the employment agreement of the Superintendent. APPROVED 5-0

D.

ADMINISTRATIVE SERVICES It was moved/seconded (HEYWOOD/COLE) to approve Resolution No. 201617/21 entering election results into minutes and certifying to the Board of Supervisors of Orange County all proceedings in the November 8, 2016, general obligation bond election. APPROVED 5-0

Motion #111 Res 2016-17/21 Approve Certifying Election Results – School Bond Measure J

1)

Motion #112 Res 2016-17/23 Approve Debt Issuance and Management Policy

2)

It was moved/seconded (COLE/FILBECK) to approve Resolution No. 201617/23 approving a debt issuance and management policy in accordance with Senate Bill (S.B.) 1029. APPROVED 5-0

Motion #113 Res 2016-17/22 Approve Measure G and Measure J ICOC and Bylaws

3)

It was moved/seconded (FILBECK/COLE) to approve Resolution No. 201617/22 for a Measure G and Measure J Independent Citizens’ Bond Oversight Committee and approve bylaws therefore. APPROVED 5-0

[This resolution causes the results of the election of November 8, 2016, to be formally entered into the minutes and declares that at least 55 percent of the votes cast were in favor of authorizing the Board to issue the bonds as outlined in the resolution. Votes cast were certified at 76.5 percent.]

[One of the requirements of Proposition 39, which allows for a school district to pass a general obligation bond at the 55 percent approval rate, is to establish an Independent Citizens’ Oversight Committee. This recommended action establishes the bylaws and guidelines for the committee. This committee must be established within 60 days of the certification of the results of the election by the Board of Education.]

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Board Minutes – January 11, 2017 Motion #114 Agreement with LPA, Inc. – Sunkist Modernization and Reconstruction Project

4)

10. School Business

It was moved/seconded (COLE/FILBECK) to approve an agreement between this District and LPA, Inc., 5161 California Avenue, Suite 100, Irvine, CA 92617 as the DSA architect of record for the Sunkist Elementary School Modernization and Reconstruction project at a cost not to exceed $2,028,857, plus reimbursable expenses of $101,443, for a total contract amount not to exceed $2,130,300. APPROVED 5-0 Funding: 28-25572085-6260 Sunkist Modernization, $617,787 28-25571085-6260 Sunkist Reconstruction, $1,512,513 (General Obligation Bond – Restricted)

BOARD DISCUSSION A.

Board Member activities related to school business: Dr. Jeff Cole shared about the upcoming CABE conference and encouraged each Board member to attend. He requested information regarding the cost of the conference for Board members. Dr. Cole visited Price School today to explore ways of supporting language acquisition, and shared he is hopeful the AESD Dual Immersion program is able to expand into AUHSD schools. This would allow students who complete the Seal of Biliteracy in sixth-grade to continue along the same path. Jose Paolo Magcalas visited Ponderosa School for the Codologie showcase. Mr. Magcalas shared he will be a presenter at the CABE conference and that he is also participating in the Martin Luther King Day of Service. Mr. Magcalas was in Hawaii last week and visited the Native Hawaiian Dual Language Immersion programs at his nieces and nephews schools and presented at the Hawaii International Education Conference. He thanked CSEA and AEEA for their support in the election. D.R. Heywood thanked Board President Ruelas for bringing forth the Safe School District resolution. Mr. Heywood thanked Board Clerk Filbeck for her part in bringing Footsteps 2 Brilliance to the District. He is looking forward to the Servathon event on Monday. Jackie Filbeck shared about attending the BROS potluck in December, the Community Forum on Immigrant Rights at Anaheim High School, and the PTA Council meeting this morning. Ms. Filbeck challenged the Board members to join the PTA at each of their trustee area school sites and encouraged them to join at all 24 AESD schools. She visited Barton School and welcomed students back with the Sprinkle of Happiness signs, Ukelele Club at Stoddard School, the Girl Scouts program at Revere, and attended the ECE parent advisory board meeting. Ms. Filbeck welcomed AUHSD Trustee Ann Marie Trejo to the Board meeting, and thanked Tina Jackson, Chantal Moreno, and Carmen Villalpando for their support at the Board meeting tonight. Ryan A. Ruelas shared about the BROS December potluck and commented on seeing both the AESD and AUHSD superintendents there. He is looking forward to the Servathon event on Monday, and shared the Anaheim High School BROS and Ladies In Crown will be at Revere and Anaheim High School to provide support and food. Mr. Ruelas shared he will be a presenter at the CABE conference, and shared he traveled to Mexico and Cuba over the winter break.

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