Board of Education MINUTES Regular Meeting Wednesday, February 15, 2017 Call to Order
1.
Roll Call
BOARD ROLL CALL
2. Motion #128 Closed Session
3. Roll Call
CALL TO ORDER A regular meeting of the Board of Education of the Anaheim Elementary School District was called to order by Board President Ryan A. Ruelas in the Board Room – Building B at 1001 S. East Street, Anaheim, California, at 5:31 p.m. this date.
A.
Members of the Board Present: Members of the Board Absent: Mr. Ryan A. Ruelas, President Mr. Jeff Cole, Member (arrived at 5:33 p.m.) Ms. Jackie Filbeck, Clerk Mr. David Robert “D.R.” Heywood, Member Mr. Jose Paolo Magcalas, Member (arrived at 5:40 p.m.)
B.
Public Speakers: Closed Session Agenda Items – NONE
CLOSED SESSION It was moved/seconded (FILBECK/MAGCALAS) to recess to Closed Session for discussion and/or action on the following items: APPROVED 3-0 A.
PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE [Government Code §54957]
B.
CONFERENCE WITH LABOR NEGOTIATOR [Government Code §54957.6] Agency negotiator: Michelle Harmeier, Assistant Superintendent, Human Resources Employee organization: Anaheim Elementary Education Association (AEEA) Employee organization: California School Employees Association (CSEA)
C.
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: 1 case.
RECONVENED TO OPEN SESSION – 6:41 p.m. Benito Juarez Teacher Angelica Barrios led the Pledge of Allegiance. INTRODUCTIONS AND BOARD ROLL CALL Members of the Board Present: Mr. Ryan A. Ruelas, President Ms. Jackie Filbeck, Clerk Mr. Jeff Cole, Member Mr. David Robert “D.R.” Heywood, Member Mr. Jose Paolo Magcalas, Member
Board Minutes – February 15, 2017
Staff Members Present: Dr. Linda Wagner, Superintendent Dr. Michelle Harmeier, Assistant Superintendent, Human Resources Dr. Mary O’Neill Grace, Assistant Superintendent, Educational Services Mr. David Rivera, Assistant Superintendent, Administrative Services Mrs. Deena Blevins, Sr. Administrative Assistant, Communications & Public Information Also Present: AEEA: Kristen Fisher AESMA: Fernando Marquez and Elizabeth Amador CSEA: Kathy Heard PTA: Blanca Jauregui Interpreter: Mary Madrigal Staff, parents REPORT OF CLOSED SESSION ACTIONS TAKEN - NONE ADOPTION OF AGENDA It was moved/seconded (COLE/MAGCALAS) to adopt the agenda for Wednesday, January 11, 2017. APPROVED 5-0
Motion #129 Adopt Agenda
4. Associations
Communications & Public Info.
NEWS & UPDATES A.
B.
Association Updates
CSEA Chapter 54 President Kathy Heard spoke about the positive collaboration on the first day of negotiations. She shared about the Anaheim Public Library nd Foundation 22 Annual Mystery Authors’ Luncheon and Silent Auction event scheduled for Sunday, March 19, 2017, at the Sheraton Park Hotel in Anaheim. Mrs. Heard also shared information about a “Fight for your Health” emergency townhall meeting scheduled for February 22, at the Delhi Center.
PTA Council President Blanca Jauregui shared that this year on February 17, the California State PTA celebrates 120 years of advocating for children. The AESD PTA celebrated this today, and continues to put children first.
Director of Communications & Public Information Keith Sterling shared pictures and stories on the following:
Anaheim Outdoor Science Education Foundation (AOSEF) Golf Tournament had a great turnout on Monday, January 13. An estimated $19,000 was raised for camperships.
Clara Barton Schools’ 6th grade student Dorothy Cho and third grade student Mina Lamarra each won first place in their respective age categories in the annual Braille Challenge, an academic competition in reading and writing braille.
Today 1,000 AESD students attended the Anaheim High School production of “The Little Mermaid.”
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Board Minutes – February 15, 2017
5. Visitors
Four AESD Classified Employees of the Year selected to advance to the Orange County competition: Fabiola Barajas, Technology Assistant, Melbourne A. Gauer School; Guillermina Galindo, Community Liaison, Horace Mann School; Ramona Gomez, Special Education Instructional Assistant, Betsy Ross School; And Cindy Mendoza, Facilities Technician, Facilities & Planning Department.
The inaugural AESD Kindergarten Festival is scheduled for Saturday, February 25, from 9:00 a.m. until Noon, at the Harbor Ball Campus, to welcome families of incoming preschoolers, transitional kindergarteners, and kindergartners. There will be activities, workshops, and free dental checkups.
PUBLIC SPEAKERS: SPEAKERS ON AGENDA OR NON-AGENDA ITEMS A.
Request of Visitors Belen Garcia, Co-Chair of the Committee for Anaheim Elementary, is proud to have been a part of the process for Measure J and thanked the Board of Education for the opportunity. The committee recently met to discuss the allocation of the extra bond funds received and how they could use it to benefit AESD students. Ms. Garcia presented Dr. Mary Grace with a check in the amount of $53,079.92, payable to the Anaheim Education Foundation, to be used to enrich and enhance students educational experience specific to the performing arts.
Corres.
B.
Correspondence – NONE
6.
SPECIAL ORDER OF BUSINESS – NONE
7.
SUPERINTENDENT’S REPORT
Presentation – ELA/ELD Curriculum Adoption Committee
A.
ELA/ELD Curriculum Adoption Committee Presentation Maria Villegas, Director of Curriculum & Instruction, and Stephanie Shumate, Curriculum Specialist, provided background information on this process. They presented the committee goals, for example, guiding principles; vision for student learning; shared professional learning; and the exploration of the curriculum materials; all leading to the pilot review. The pilot review process was outlined, leading to the ELA/ELD Adoption Committee recommendation of curricular materials for 2017-18 from Benchmark Advance/Adelante. Three AESD teachers, Shana Glazier, Jacqueline Torres, and Angelica Barrios, spoke about their experiences during the pilot review and shared why they support this recommendation.
Presentation – Food Services Agreement with AUHSD
B.
Food Services Agreement with Anaheim Union High School District (AUHSD) AESD Director of Purchasing Jeff Saito and AUHSD Director of Food Services Orlando Borrego spoke about the partnership between the two districts and the initial five-year agreement term with a five-year renewal term. They shared highlights of the agreement, and reviewed the data and research collected, which was used to create an agreement that is economically agreeable for both districts and that will best serve the needs of the AESD students.
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Board Minutes – February 15, 2017 Presentation – Energy Management Program Update
C.
8.
Energy Management Program Update Milan Stijepovic, Senior Energy Resources Manager, provided information on the conservation efforts he has implemented, and the savings the District has experienced. He highlighted the partnership with the City of Anaheim, the reimbursement filed with the State for Proposition 39 funding, classroom presentations, and sponsoring students for outdoor science camp. Mr. Stijepovic thanked employees for their support, and shared what has been accomplished since initiating the plan, noting the District has reduced electrical consumption by 1,738,433 KWH.
CONSENT CALENDAR Items listed under the Consent Calendar are considered to be routine and are acted on by the Board in one motion. There is no discussion of these items unless a Member of the Board, staff or the public requests specific items to be discussed and/or removed from the Consent Calendar.
Motion #130 Consent Items
It was moved/seconded (COLE/FILBECK) to approve/ratify the following Consent Calendar items 8A through 8D. APPROVED 5-0 A.
SUPERINTENDENT’S OFFICE
Minutes
1)
APPROVED MINUTES a) Regular Meeting of January 25, 2017 b) Special Meeting of February 1, 2017
Gifts
2)
The Board of Education acknowledged the gifts and donations as presented at the February 15, 2017, Board meeting.
Conferences
3)
APPROVED CONFERENCE ATTENDANCE, PLUS EXPENSES [BOARD ONLY]
CABE
a)
B.
CABE 2017: Connecting Communities Through our Languages, Cultures and Stories, sponsored by the California Association for Bilingual Education, March 29-April 1, 2017, Anaheim, CA $495 each: Dr. Jeff Cole Funding: 01-01010171-5202 Conference-Board (General Fund - Unrestricted)
EDUCATIONAL SERVICES
Interdistrict Permits
1)
The Board of Education approved the Interdistrict Attendance Permits as presented at the February 15, 2017, Board meeting.
Seminars
2)
The Board of Education approved payment to the individuals who have successfully completed the seminars as presented at the February 15, 2017, Board meeting.
Payment for Outdoor Science School
3)
The Board of Education approved payment as indicated to the teachers who accompanied students to the San Gorgonio Outdoor Science School as presented at the February 15, 2017, Board meeting.
Safe School Plans
4)
The Board of Education approved the 24 Safe School Plans for 2017-18 as required by California Education Code Section 32288.
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Board Minutes – February 15, 2017 Agreement with International Institute for Restorative Practices
5)
The Board of Education approved an Independent Contractor Agreement between this District and International Institute for Restorative Practices, 531 Main Street, Bethlehem, PA 18016 to provide professional development trainings to district staff titled “Training of Trainers for Introduction to Restorative Practices and Using Circles Effectively” during the 2016-17 school year. The fee for this service shall not exceed $12,275. Funding: 01-44381326-5823 Title I Professional Development (General Fund – Restricted/Federal)
Agreement with Debora L. Smith
6)
The Board of Education approved an Independent Contractor Agreement between this District and Debora L. Smith, 17518 Von Karman Avenue, Irvine, CA 92614 to provide a two-hour presentation titled “Knowledgeable Advice with a Mother’s Love” for an Autism Parent Roundtable Discussion Night on March 29, 2017. The fee for this service shall not exceed $150. Funding: 01-41256318-5823 Nonpublic Schools/Agency (General Fund – Restricted/State)
Amendment to Confirmation of Assignment With Speech Pathology Group, Inc.
7)
The Board of Education approved an amendment to the Confirmation of Assignment between this District and Speech Pathology Group, Inc., 2021 Ygnacio Valley Road, C-103, Walnut Creek, CA 94598 to remove the “not to exceed 7.5 hours per day” wording from the Confirmation of Assignment for Speech Language Pathologist Madeleine Montoya. Original agreement was approved at the July 27, 2016, Board meeting for $111,600. The new contract amount will remain the same. Funding: 01-41256035-5823 Speech Program District (General Fund – Restricted/State)
Amendment to Confirmation of Assignment With Speech Pathology Group, Inc.
8)
The Board of Education approved an amendment to the Confirmation of Assignment between this District and Speech Pathology Group, Inc., 2021 Ygnacio Valley Road, C-103, Walnut Creek, CA 94598 to remove the “not to exceed 7.5 hours per day” wording from the Confirmation of Assignment for Speech Language Pathologist Jane Chong. Original agreement was approved at the July 27, 2016, Board meeting for $48,555. The new contract amount will remain the same. Funding: 01-41256035-5823 Speech Program District (General Fund – Restricted/State)
Agreement with Orange County Department of Education
9)
The Board of Education approved a Network Support Services Agreement No. 43768 between this District and OCDE, 200 Kalmus Drive, Costa Mesa, CA 92626 to provide annual data circuit network management services effective July 1, 2017, through June 30, 2018. The fee for this service shall not exceed $2,250. Funding: 01-45005277-5923 Technology/Data Support (General Fund – Restricted)
C.
HUMAN RESOURCES
Certificated Personnel
1)
The Board of Education approved the Certificated Personnel requests as presented at the February 15, 2017, Board meeting.
Classified Personnel
2)
The Board of Education approved the Classified Personnel requests as presented at the February 15, 2017, Board meeting.
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Board Minutes – February 15, 2017
Payment for Extra Duty/ Training
3)
D.
The Board of Education approved payment as indicated to the individuals who have successfully completed extra duty/training/seminars/jury duty as presented at the February 15, 2017, Board meeting. Funding: Various Restricted and Unrestricted Funds
ADMINISTRATIVE SERVICES
Purchase Orders
1)
The Board of Education approved Purchase Orders K04A0044, K04C0034K04C0036, K04R2264, K04R2266-K04R0067, K04R2278-K04R2325, K04R2327K04R2378, K04R2380-K04R2428, K04R2430-K04R2483, K04R2485-K04R2587, K04R2589-K04R2592, K04S0132-K04S0137, K04V0225-K04V0245, K04X0168K04X0171; Change Orders K04A0024, K04R0799, K04R0803, K04R1878, K04X0046, K04X0076, K04X0085, K04X0149-K04X0150; and Canceled Orders K04R2326, K04R2429.
Commercial Warrants
2)
The Board of Education approved commercial warrants #115128 through #115422 for a total amount of $4,910,379.94. The breakdown by fund is as follows: Fund 01 General $1,817,742.19 Fund 12 Child Development $3,544.84 Fund 14 Deferred Maintenance $7,478.75 Fund 23 General Obligation Bond Series 2007 $3,367.17 Fund 25 Capital Facilities $807.08 Fund 26 General Obligation BAN Series 2011A $40,433.62 Fund 27 General Obligation BAN QSCB Series 2011B $0.00 Fund 28 General Obligation Bond Series 2016 $0.00 Fund 39 School Facilities Prop. 47 $0.00 Fund 40 Special Reserve/Capital Outlay $0.00 Fund 68 Self-Insurance Fund $3,037,006.29
Payroll Warrants
3)
The Board of Education approved payroll warrants for the month of January in the amount of $11,138,341.74.
Agreement with Cova Construction, Inc. – Ponderosa Single Point of Entry
4)
The Board of Education approved an agreement between this District and Cova Construction, Inc., 4780 West Mission Blvd., Suite 108, Ontario, CA 91762 for Ponderosa Elementary School single point of entry to procure and install fencing and gates, using District provided hardware, at the public entrance to the library, at a cost not to exceed $14,895. The term of agreement is February 16, 2017, through December 31, 2017. Funding: 28-31578285-6258 Ponderosa SPoE (General Obligation Bond – Restricted)
Ratify Amendment to Agreement with CTE South – Ponderosa Fencing (Security)
5)
The Board of Education ratified an amendment to the agreement between this District and CTE South, 14538 Meridian Parkway, Suite A, Riverside, CA 92518 to provide DSA Testing Lab of Record services for the Fencing portion at Ponderosa Elementary School. The term of the agreement is extended through June 30, 2017. Funding: 01-64235181-5823 Routine Restricted Maint. Security Fencing (General Fund – Restricted)
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Board Minutes – February 15, 2017 Agreement with Environmental Advisors, LLC – CEQA - Sunkist Modernization and Reconstruction and Roosevelt Reconstruction
6)
The Board of Education approved an agreement between this District and Environmental Advisors, LLC, 2400 East Katella Avenue, Suite 800, Anaheim, CA 92806, to prepare and file California Environmental Quality Act (CEQA) documents for the Sunkist Elementary School Modernization and Reconstruction project, and Roosevelt Elementary School Reconstruction project at a cost not to exceed $27,700, plus reimbursable expenses in the amount of $2,770, for a total contract amount not to exceed $30,470. The term of the agreement is February 16, 2017, through June 30, 2021. Funding: 28-22571085-6155 Roosevelt Reconstruction, $15,235 28-25571085-6155 Sunkist Reconstruction, $10,816.85 2825572085-6155 Sunkist Modernization, $4,418.15 (General Obligation Bond – Restricted)
Agreement with DLR Group for Consulting Services for Baseline Eligibility
7)
The Board of Education approved an agreement between this District and DLR Group, 3130 Wilshire Blvd., 6th Floor, Santa Monica, CA 90403 to evaluate the District’s State eligibility and prepare the application package for State matching funds, for a fee of $1,200 per site for 24 sites for updating baseline eligibility for modernization facility funding for a cost of $28,800, and an hourly rate fee per the 2017 Hourly Rate Schedule by category attached to proposal for new construction eligibility not to exceed $10,000, plus reimbursable expenses of $3,880, for a total contract amount not to exceed $42,680. The term of the agreement is February 16, 2017, through June 30, 2021. Funding: 28-22571085-6267 Roosevelt Reconstruction, $1,616.67 28-25571085-6267 Sunkist Reconstruction, $1,147.83 28-25572085-6267 Sunkist Modernization, $468.84 28-XXXXXXXX-6267 General Obligation Bond Series 2016, $39,446.66 [Pseudos to be determined as funding applications are filed.]
(General Obligation Bond – Restricted)
END OF CONSENT CALENDAR 9.
ACTION CALENDAR A.
SUPERINTENDENT’S OFFICE
Motion #131 Res 2016-17/30 Music in our Schools Month
1)
It was moved/seconded (FILBECK/MAGCALAS) to adopt Resolution No. 201617/30 declaring the month of March as Music in our Schools Month. APPROVED 5-0
Motion #132 CSBA Delegate Assembly
2)
It was moved/seconded (MAGCALAS/FILBECK) to vote for 7 candidates and 2 write-in candidates for the 2017 Region 15 CSBA Delegate Assembly. APPROVED 5-0
Motion #133 Draft 2017-18 School Calendar for Review
[Delegates will serve a two-year term, April 1, 2017, through March 31, 2019.]
B.
EDUCATIONAL SERVICES – NONE
C.
HUMAN RESOURCES 1)
It was moved/seconded (MAGCALAS/COLE) to receive the Draft 2017-18 School Calendar for first reading, as presented at the February 15, 2017, Board meeting. The final calendar will be brought for approval at the March 8, 2017, Board Meeting. APPROVED 5-0
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Board Minutes – February 15, 2017 D.
ADMINISTRATIVE SERVICES
Motion #134 Agreement with Anaheim Union High School District
1)
It was moved/seconded (FILBECK/HEYWOOD) to approve an agreement between this District and Anaheim Union High School District, 501 Crescent Way, Anaheim, CA 92803 to serve breakfasts, lunches, and snacks to all District schools, for grades kindergarten through sixth grade, for the term of July 1, 2017, through June 30, 2022. This agreement is renewable for an additional five (5) year term. The cost per meal and milk is to be set on an annual basis in accordance with Federal and State requirements per the agreement. APPROVED 5-0 Funding: No Cost to the District
Motion #135 Appointment of Measure G and J Independent Citizens’ Oversight Committee Members
2)
It was moved/seconded (HEYWOOD/FILBECK) to approve the following appointments to the Measure G and J Independent Citizens’ Bond Oversight Committee, as a result of Resolution No. 2016-17/22 which was approved at the January 11, 2017, Board meeting expanding the role of an Independent Citizens’ Bond Oversight Committee and approving bylaws of said committee. APPROVED 5-0 Name Representative Group Ryan Christensen Business Organization Chuck Darrington Senior Citizens’ Organization Bob Gardner At-Large Community Member Ryan Hall Parent/PTA Organization Mariellen Sereno Taxpayer Organization Stephanie Smet Business Organization
Motion #136 Agreement with Balfour Beatty Construction for Single Point of Entry/Security Fencing Projects
3)
It was moved/seconded (HEYWOOD/COLE) to approve the agreement between this District and Balfour Beatty Construction, 2 Park Plaza, Suite 1000, Irvine, CA 92614 for Construction Management Services for the single point of entry (SPoE) and security fencing projects at a cost not to exceed $345,873, plus reimbursable expenses in the amount of $34,587.30, for a total contract amount not to exceed $380,460.30. Once the project is bid, the fees may be adjusted based on the actual construction cost. APPROVED 5-0 Funding: 28-07578285-6257 Franklin SPoE, $34,587.30 28-28578285-6257 Harbor Ball SPoE, $34,587.30 28-10578285-6257 Henry SPoE, $34,587.30 28-14578285-6257 Lincoln SPoE, $34,587.30 28-15578285-6257 Loara SPoE, $34,587.30 28-17578285-6257 Mann SPoE, $34,587.30 28-26578285-6257 Olive Street SPoE, $34,587.30 28-29578285-6257 Orange Grove SPoE, $34,587.30 28-31578285-6257 Ponderosa SPoE, $34,587.30 28-21578285-6257 Revere SPoE, $34,587.30 28-27578285-6257 Westmont SPoE, $34,587.30 (General Obligation Bond – Restricted)
10. Marian Bergeson Award Motion #137
BOARD DISCUSSION A.
Marian Bergeson Award Nominations It was moved/seconded (MAGCALAS/HEYWOOD) to nominate Ryan A. Ruelas. Motion Withdrawn It was moved/seconded (MAGCALAS/FILBECK) to nominate former Board Member Bob Gardner and Ryan A. Ruelas. APPROVED 5-0 [The Marian Bergeson Award is presented annually by the Orange County School Boards Association to a trustee(s) who has provided outstanding governing board service and community service to promote and enhance public education.]
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