9/16/2013 NORTHWESTERN SCHOOL DISTRICT MINUTES OF BOARD MEETING September 16, 2013 Four members answered the roll call at the start of the regular meeting of the board held on Monday, September 16, 2013 in the conference room at the District Office. The meeting was called to order at 7:34 p.m. by President Joan Baxter. After a moment of reflection and the Pledge of Allegiance, roll was called with the following board members being present: Joan Baxter, Valerie Hoover, Jim Mitchell, and Dick Sembower. Glen Black, Lynn Corder, Shelly Rice, Sam Ring and Ron Salisbury were absent. Present from the administration were the following: Karen Downie, Superintendent; Paul Sachar, Secretary/Business Manager; Yvonne Teed, Director of Curriculum and Instruction; Rich Harvey, Assistant High School Principal; Terry Trimble, Northwestern Elementary Principal; Greg Lehman, Springfield Elementary Principal; Kristen Rutkowski, Special Education Supervisor; Susanne Lehman, Technology Coordinator and Owen Hosler, Director of Non-Educational Services. Attorney George Joseph was also present. The following visitors were present: Adrienne Davison, Kim Davison and others. Approval of the minutes was skipped at this time. RECOGNITION OF SCHEDULED VISITORS AND CORRESPONDENCE POSITIVE THINGS HAPPENING AT NORTHWESTERN – STUDENT PERSPECTIVE Adrienne Davison from Northwestern Middle School attended and shared news about their building events. Katie Tramontana and Kerry O’Connor were introduced as the new teachers from Northwestern Elementary School.

RECOGNITION OF UNSCHEDULED VISITORS There were no unscheduled visitors. Sam Ring arrived at 7:36 p.m. President Joan Baxter went back to the motion for approval of minutes. APPROVAL OF MINUTES

Pages 1-12

It was moved by Dick Sembower and seconded by Jim Mitchell that the minutes from the meeting of August 19, 2013 be approved (or corrected) as presented. VOICE VOTE: The ayes carried.

REPORTS As of August 31, 2013, General Fund Cash Balance, $2,318.98; Investments, $1,100,767.60; Local Revenues Received YTD $1,176,083.35; State Revenues Received YTD $1,890,815.98. The following balances were read from the Treasurer’s Report, Beginning Balance as of August 1, 2013 $3,656.14; August Total Receipts $3,557,014.98; August Bills Payable $331,993.07; August Payroll $1,177,924.15; August PLA Transfers $2,056,000.00; August Wire Transfer Fee $0.00; August Voided Checks $7,565.08; Ending Balance as of August 31, 2013 $2,318.98.

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9/16/2013 It was moved by Jim Mitchell and seconded by Dick Sembower that the Treasurer’s report and other financial reports be filed for audit. Erie County Technical School Report – Mr. Sam Ring reported that the Technical School had entered into a contract with Kelly Services to meet their substitute needs. He suggested that Northwestern look into this option as well. Northwest Tri-County I.U. #5 Report – Mrs. Shelly Rice had no report. Solicitor’s Report – Mr. George Joseph reported that he is currently working on the teacher evaluation procedure with Dr. Downie. Superintendent’s Report – Dr. Karen Downie reported a successful start to this school year. She also shared information from the vo-tech meeting, in particular, Career Street, a career exploration program for high school students. She also spoke about the events and student projects at the Albion Area Fair and reported that the Educational Foundation experienced much success with their booth. Enrollment has gone down slightly since the end of the 2012-2013 school year, 1543 to 1491 for the start of the 20132014 school year, decrease of 52 students. Secretary’s Report - Mr. Paul Sachar had nothing further to report. It was moved by Sam Ring and seconded by Jim Mitchell that the written and oral reports be filed where apropos. VOICE VOTE: The ayes carried, 5-0-0.

OLD BUSINESS There was no old business to discuss.

NEW BUSINESS POLICY/PERSONNEL/FINANCE COMMITTEE ITEMS POLICY APPROVALS – Second Readings

Pages 29-42

1. Northwestern School Board Policy #805 – Emergency Preparedness 2. Northwestern School Board Policy #805.1 – Relations with Law Enforcement Agencies It was moved by Sam Ring and seconded by Dick Sembower that the second reading of the Northwestern School Board Policies, #805 and #805.1 be approved as presented. ROLL CALL VOTE: Baxter, YES; Hoover, YES; Mitchell, YES; Ring, YES; Sembower, YES. Motion carried, 5-0-0.

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9/16/2013 POLICY APPROVALS – First Readings

Pages 43-55

1. Northwestern School District Board Policy #202-Eligibility of Non-Resident Students 2. Northwestern School District Board Policy #204.1-Attendance-Cyber Program It was moved by Jim Mitchell and seconded by Sam Ring that the first reading of the Northwestern School Board Policies, #202 and #204.1 be approved as presented. The ayes carried, 5-0-0.

PERSONNEL SUPPORT STAFF RESIGNATION

Page 56

It was moved by Sam Ring and seconded by Valerie Hoover that the resignation from Kori Essig, Northwestern Elementary Cafeteria Aide, be accepted effective August 30, 2013. VOICE VOTE: The ayes carried, 5-0-0.

LATERAL MOVEMENT ON SALARY SCHEDULE It was moved by Dick Sembower and seconded by Valerie Hoover that the following salary step adjustment be approved, effective the first day of the first semester of the 2013-2014 school year:

Staff Member Lisa Andrews Erin Lewis Meghan Parrish

Level 2013-14 7.5 7 7

From : M+12 $49,058.00 M+12 $48,862.00 M+6 $48,062.00

To: M+18 M+18 M+12

$49,558.00 $49,362.00 $48,862.00

ROLL CALL VOTE: Baxter, YES; Hoover, YES; Mitchell, YES; Ring, YES; Sembower, YES. Motion carried, 5-0-0.

TENURE RECOMMENDATIONS It was moved by Jim Mitchell and seconded by Sam Ring that the Board acknowledge the attainment of tenure for the following professional staff, having achieved three years of satisfactory service and further that said employees be tendered a regular contract of employment for professional employees in accordance with provisions of the Public School Code: Melissa Abbott Annakaye Gier Patricia Wood VOICE VOTE: The ayes carried, 5-0-0.

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9/16/2013 HS TUTOR RECOMMENDATION

Page 57

It was moved by Dick Sembower and seconded by Sam Ring that the following individual be approved for the position of tutor at the High School effective September 17, 2013 for the 2013-2014 school year. All clearances are current and on file. Name: Marilyn Mullen Location: Northwestern High School Rate: $10.50 per hour ROLL CALL VOTE: Baxter, YES; Hoover, YES; Mitchell, YES; Ring, YES; Sembower, YES. Motion carried, 5-0-0.

MS TUTOR RECOMMENDATION

Page 58

It was moved by Valerie Hoover and seconded by Sam Ring that the following individual be approved for the position of tutor at the Middle School effective September 17, 2013 for the 2013-2014 school year. All clearances are current and on file. Name: Adrienne McCrory Location: Northwestern Middle School Rate: $10.50 per hour ROLL CALL VOTE: Baxter, YES; Hoover, YES; Mitchell, YES; Ring, YES; Sembower, YES. Motion carried, 5-0-0. Glen Black joined the meeting at 8:05 p.m. via speaker phone. EXTRA-CURRICULAR RECOMMENDATION

Page 57 & 59

It was moved by Sam Ring and seconded by Valerie Hoover that the following extra-curricular appointments be approved for the 2013-14 school year. All clearances are on file. National Honor Society Advisor

Patricia Baney

$711.00

Sophomore Class Advisor

Tammie Clinger

$711.00

ROLL CALL VOTE: Baxter, YES; Black, YES; Hoover, YES; Mitchell, YES; Ring, YES; Sembower, YES. Motion carried, 6-0-0.

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9/16/2013 SUPPORT STAFF RECOMMENDATION

Page 60

It was moved by Dick Sembower and seconded by Jim Mitchell that the appointment of the following individual to the position of High School Breakfast Cafeteria Aide (1.5 hours) be approved as noted below. Rate of pay and benefits as provided in the collective bargaining agreement. Name: Lori Ramey Hours: 1.5 hours per day Location: Northwestern High School Days: 180 days per year Rate: $11.09 per hour to one year/$11.65 per hour after one year Effective Date: September 17, 2013

ROLL CALL VOTE: Baxter, YES; Black, YES; Hoover, YES; Mitchell, YES; Ring, YES; Sembower, YES. Motion carried, 6-0-0.

INTERNSHIP APPROVAL

Page 61

It was moved by Valerie Hoover and seconded by Dick Sembower that Mary Cathryn Anderson’s request to complete her Principal Internship under the direction of Dan Shreve beginning immediately for the 2013-2014 school year for a minimum of 100 hours, be granted. VOICE VOTE: The ayes carried, 6-0-0.

APPROVAL OF SUBSTITUTE LISTS It was moved by Sam Ring and seconded by Valerie Hoover that the lists for certified day-to-day teacher substitutes, day-to-day support staff substitutes, and emergency certified teacher substitutes, be approved for the 2013-2014 school year. Certified Day-to Day Teachers Jessica Durante Heather Freeborough Melanie Gray Leah Hesch

Elementary K-6/Special Education N-12 English 7-12 Elementary K-6/Special Education N-12 English 7-12

Emergency Certified Teachers Keri Ackerman Sean Maiolo Dorothy Maynard Shannon Ordakowski Suzanne Weber Chris Zurinsky

B.S. Bible/Music B.A. Journalism/Mass Comm B.A. Psychology/B.S. Rehab Ed. B.S. Business Administration B.A. General Arts & Sciences B.S. Medical Technology

Support Staff E. Maria Armeni Lynn Johnson

Cafeteria/Aide Cafeteria Aide

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9/16/2013 Note: All clearances for certified day-to-day teacher and support staff substitutes are on file in the District Office. Clearances for emergency certified substitutes are on file with the Northwest Tri-County IU. VOICE VOTE: The ayes carried, 6-0-0.

FINANCE BILLS PAYABLE

(see financial packet)

It was moved by Sam Ring and seconded by Dick Sembower that the bills in the amount of $3,674,542.53 be approved for payment. ROLL CALL VOTE: Baxter, YES; Black, YES; Hoover, YES; Mitchell, YES; Ring, YES; Sembower, YES. Motion carried, 6-0-0.

PSBA OFFICER ELECTION It was moved by Sam Ring and seconded by Valerie Hoover that the Northwestern School District Board of Directors instruct the Board Secretary to vote for the following PSBA candidates on their behalf. William S. LaCoff Charles H. Ballard Norman G. Hasbrouck Daniel J. O’Keefe

President Vice President Treasurer At-Large Representative VOICE VOTE: The ayes carried, 6-0-0.

DESIGNATION OF SPECIAL EDUCATION FUNDS It was moved by Valerie Hoover and seconded by Dick Sembower that the Northwestern School District recognize the receipt of $143,619.26 from the Northwest Tri-County Intermediate Unit Phase II Audit and designate these funds to be used for Special Education costs. ROLL CALL VOTE: Baxter, YES; Black, YES; Hoover, YES; Mitchell, YES; Ring, YES; Sembower, YES. Motion carried, 6-0-0.

EDUCATION COMMITTEE ITEMS STUDENT ASSISTANCE PROGRAM 2013-14

Pages 62-63

It was moved by Dick Sembower and seconded by Jim Mitchell that the Northwest Tri-County Intermediate Unit contract for Student Assistance Programs, in the amount of $33,120.00, for the 20132014 school year be approved. (Note: 2012-13 amount was $32,490.00; increase of $630.00)

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9/16/2013 ROLL CALL VOTE: Baxter, YES; Black, YES; Hoover, YES; Mitchell, YES; Ring, YES; Sembower, YES. Motion carried, 6-0-0.

DISPOSAL OF BOOKS

Page 64

It was moved by Valerie Hoover and seconded by Jim Mitchell that the list of books be approved for sale or disposal. VOICE VOTE: The ayes carried, 6-0-0.

APPROVAL OF NON-RESIDENT STUDENTS It was moved by Sam Ring and seconded by Jim Mitchell that the following children of full-time non resident employees be permitted to attend the Northwestern School District for the 2013-2014 school year as per Policy #202. STAFF MEMBER LAST NAME Fedinetz Fedinetz Macfarlane Macfarlane Macfarlane Miller Ordakowski Ordakowski Schmidt Schmidt Severo Severo Vanicek Vanicek

STAFF MEMBER FIRST NAME Kimberly Kimberly Scarlette Scarlette Scarlette Robert & Barbara Shannon Shannon Julie Julie Mia Mia Heidi Heidi

STUDENT LAST NAME Kelley Kelley Macfarlane Macfarlane Macfarlane Ackerman Ordakowski Ordakowski Schmidt Schmidt Henry Severo Vanicek Vanicek

VOICE VOTE: The ayes carried, 6-0-0.

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STUDENT FIRST NAME Brooklynn Jacob Stephen Katherine Caroline Ashley Megan Laura Justin Joshua Kennedy Charli Anna Danny

SCHOOL TO ATTEND Middle School NWE High School High School NWE High School Middle School NWE High School Middle School High School NWE Springfield Springfield

GRADE 7 4 12 9 3 9 6 3 9 7 12 5 5 3

9/16/2013 BUILDINGS AND GROUNDS COMMITTEE ITEMS HIGH SCHOOL ROOFING BID It was moved by Jim Mitchell and seconded by Dick Sembower that the Northwestern School District authorize the business manager to develop specifications and solicit bids for Phase 1 of the High School roofing project. VOICE VOTE: The ayes carried, 6-0-0.

CRITIQUE AND REVIEW

ANNOUNCEMENT -- FUTURE MEETINGS: Monday, October 7, 2013

6:00 p.m.

Building & Grounds Committee Meeting @ District Office

Monday, October 14, 2013

12:00 p.m. 6:00 p.m. 7:30 p.m.

Policy/Personnel/Finance Committee Meeting @ Springfield Elementary Education Committee Meeting @ District Office Study Session @ Springfield Elementary

7:30 p.m.

Board Meeting @ Springfield Elementary

Monday, October 21, 2013

ADJOURNMENT It was moved by Jim Mitchell and seconded by Valerie Hoover that the meeting be adjourned at 8:10 p.m. VOICE VOTE: The ayes carried, 6-0-0.

Respectfully submitted,

Paul P. Sachar Secretary PPS/trc

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