PERMANENT MINUTES MIDDLETON SCHOOL COMMITTEE FULLER MEADOW SCHOOL NAHAN MEDIA CENTER SEPTEMBER 14, 2017 PRESENT: Amy Karas, Chairperson, Mark Moreschi, Christine Carroll, Fred Clapp, Kristen Richardson ALSO PRESENT: Scott Morrison, Superintendent, Steve Greenberg, Assistant Superintendent of Operations, Matt LaCava, Assistant Superintendent of Student Support Services, George Dow, Sr., Fin Com, Andy Sheehan, Town Administrator, Carol Disney, School Psychologist, James Sforza, Principal, Howe Manning, Diane Carreiro, Principal, Fuller Meadow, Kim Higgins, First Grade Teacher at Fuller Meadow, Stephanie Renault, PTO, Melissa Vecchio, PTO, Andrea Lisitano, PTO, Chris Stankus, Eagle +Scout, Mrs. Stankus Lorraine Jackson, Recording Secretary A.

ROUTINES: 5:05 1. Pledge of Allegiance 2. Recognition/Introduction of Audience Members - George Dow, Fin Com, Andy Sheehan, Town Administrator, teachers, Chris Stankus and Mrs. Stankus 3. Remarks from the Public - Middleton PTO - Andrea Lisitano - The current calendar for both schools regarding fundraisers and events was handed out. Various fundraisers were discussed where the PTO gets a portion of the purchase. The Middleton Board of Trade is welcomed at any one of our meetings. - Eagle Scout Project Presentation - Chris Stankus- Chris, working with Mr. Clifford, wants to install a gaga ball pit at Howe Manning and wants to add it to recess. It will be located near the playground. The cost is estimated at between $1000-$1500. The funds will come from the troop, family, and friends. He hopes to have it completed by the end of November. Chris will update the committee at the December meeting. - Andy Sheehan - Andy is here for the purpose of questions and comments. 4. Reports from Other Committees - Communications - We are here for the purpose of organizing and facilitating better formatting as to how we are communicating. Scott Morrison, Mark Moreschi, Dave Rivers, and Katrina Frere sit on the committee. We would like to invite a principal from each town to participate. There are so many ways we are communicating to our subcommittees and we are trying to work out a plan to increase our effectiveness especially with our school age parents, senior population, and empty nesters. Superintendent will continue to update the committee on this topic.

B.

REPORTS: 5:30 1. Report of the Superintendent S. Morrison ● Opening Day Meeting – All Staff - Middleton is back before Labor Day and we wanted to see if we could get Topsfield and Boxford on that schedule. We had all 3 towns represented at MASCO on August 29. The goal was to have the same conversation as to how we are going to reimagine public education. This is our time to have an impact and make a difference. Please visit the powerpoint presentation in the drive https://drive.google.com/drive/folders/0B8cqUkbwC--rZjl2UkF3d2NjaF.

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2.

There was good feedback from the teachers. Everyone congratulated Scott on earning his Ed.D. His dissertation was on school crisis leadership. MASS/MASC Conference -- November 1-4 in Cape Cod. The agenda is in the drive. Scott will be there on the first and second day. He would like to have one person from each committee attend. This will be on the agenda for the October meeting as a reminder to everyone. School Safety Teams - The readiness meeting was at the end of the summer. It consisted of police, fire, nurses, administrative staff, and the bus company. We will be putting together quarterly school safety teams. A crisis is low probability with a high consequence event. We want to make sure that people have the training needed if such an event occurs. Start Time Feasibility - Update - Dr. Lyons and Scott met numerous times. They screened potential consultants on the phone. They met with NRT, our bus company, on August 24 and decided to hire them as a consultant and to develop alternate scenarios. There is one page in the drive entitled Start Time Update - https://docs.google.com/document/d/1AqIM_AzMiJVUsXRX1vSepal3al_5sHaFmsmg62wMrQ/edit . Superintendent will continue to provide updates on this topic at future meetings.

Report of the Assistant Superintendent of Operations - S. Greenberg 5:40 ● Financial Report - in drive https://drive.google.com/drive/folders/0B8cqUkbwC-rWTRBR3ZsQmZyM3c. It’s early in the year and there is nothing extraordinary to report. Everything is right on track. ● Minimum Wage - There is a difference between federal and state minimum wage and how it applies to public employees. State mandate is $11/hour and federal is $7.25/hour. D. Carreiro has a high school student working in the after school program who is making just over $9/hour and would like to be paid the state minimum wage. It was recommended that we put a proposal together for the next meeting. S. Greenberg will connect with A. Sheehan for a special town meeting regarding this. ● Special Town Meeting - S. Greenberg recommends that the school committee consider and recommend that we fund the special education reserve fund at $135,000 and the special education stabilization fund at $25-50,000. It requires a special town meeting to establish the fund, fund it, and access it. The recommendation is to fund the difference between $135,000 and $110,000. To access funds out of the stabilization fund requires a special town meeting. G. Dow - the reserve fund is for extraordinary expenses. The stabilization fund would take care of peaks and valleys from one year to next. We try to keep it level. When it drops we put more in. Fin Com agreed that if the school committee could not prepay special ed we would support reserve funding. A. Sheehan suggests that we put a placeholder on a town meeting warrant for reserve funds and stabilization funds and leave numbers out of it for the moment. Look at what spending trends have been and figure what an appropriate number is. We can put the number in as late as the town meeting. Then we could put in a warrant. A motion to request that the Board of Selectmen add the article to the November 7th special town meeting warrant to fund the special edu reserve fund was made by M. Moreschi. Seconded by C. Carroll. All in favor - aye. ● Myra Maldonado is our new food service director.

3.

Report of the Principals 5:50 ● Opening Days – Connecting to “Dream Big” - D. Carreiro - great opening day. The boohoo breakfast was well attended. The teachers are doing a great job with blogging and tweeting. ● J. Sforza - We’re focusing on social/emotional learning, expanding innovation and creation, design thinking. Students are getting into the routine. We’re visiting classrooms and playgrounds. ● Food pantry - A lot of produce was donated to the food kitchen. ● Enrollment/Staffing - Fuller Meadow - We have a new night custodian. There are 14 new students; 10 in grade 1 and 4 in grade 2. There are 16-17 pupils in grades 1 and 17-18 in grade 2 plus 1 home schooler. Howe Manning - We gained 3 new students; one each in grades 3, 5, and 6. We had 2 students move out. The final hire is an instructional assistant.

C.

NEW BUSINESS: 6:00 1. Residency Requests (if any) - The deed came in to us on August 22. 2. S. Guditus was selected to receive the 2017 Masscue Pathfinder Technology award 3. MSC Goals – Review - They are not for discussion at this time but they are in the drive - https://drive.google.com/drive/folders/0B8cqUkbwC--rWTRBR3ZsQmZyM3c . Goals 2013-2016 will be revisited at our future meetings. 4. MSC Calendar – New Dates - The new meeting dates are October 4, November 1, December 6, January 3, February 7, March 7, April 4, May 2, and June 6. 5:30 pm is the new time for all meetings. 5. HM – Wall of Fame (Mary F.) - We want to know if there is an interest in restoring the Wall of Fame. We would need a selection committee. Usually a member of the community and a member of the business community are recognized. The student council was also involved in the selection process. A suggestion was made to place Mary Farley on the Wall. A. Karas will bring back the history of the Wall of Fame to the next meeting. 6. Surplus Items (books) - D. Carreiro - We don’t need all the books we have and we’re going to donate them to someone who needs them. M. Moreschi offered the use of his pickup truck. Motion to donate books was made by M. Moreschi and seconded by Kristen Richardson. All in favor - aye. 7. (Article) A Transformational Vision for Education in the US - Two Minute Drill – Discussion Protocol - Pick 3-5 bulleted points. A conversation ensued as to how well we are following protocol and will continue to do so in the future. The goal is to have these conversations in all three communities and try to get everyone to think about these things. These articles allow for conversation to take place and then a positive change can be reached. When they graduate we have given kids a strong infrastructure of skills. It was noted that parents are invited to our meetings and most of the time they don’t come. 8. Correspondence Folder - there was an email from a former parent who used the after school program and wanted to donate $15 back because they don’t use it anymore. Motion to accept the donation was made by K. Richardson; seconded by C. Carroll. 9. Other - none. D. CONSENT AGENDA: 7:25 A motion to enter the Consent Agenda was made by M. Moreschi; seconded by K. Richardson. 1. Bills and Payrolls BW DATE/ BILL WARRANT #

BILL WARRANT BILL WARRANT BILL WARRANT BILL WARRANT BILL WARRANT

PAY DATE P/R WEEK ENDINGS AMOUNT 9/11/17 BW Voucher 1011 $1.85 9/28/17 BW Voucher 1012 $36,459.13 9/28/17 BW Voucher 1013 $51,603.00 9/28/17 BW Voucher 1014 $2,000.66 9/28/17 BW Voucher 1015 $1,365.49

VOTE TO ACCEPT ONLY (ALREADY SIGNED) PAYROLL 8/17/17 7/28/17 & 8/4/17 $164,967.69 PAYROLL 8/31/17 8/11/17 & 8/18/17 $273,314.38 PAYROLL 9/14/17 8/25/17 & 9/1/17 $291,516.70 BILL WARRANT BILL WARRANT BILL WARRANT

8/17/17 BW Voucher 1008 8/31/17 BW Voucher 1009 9/14/17 BW Voucher 1010

$18,347.39 $5,182.73 $175,920.26

signed by F. Clapp signed by M. Moreschi signed by M. Moreschi & A. Karas signed by F. Clapp signed by M. Moreschi signed by M. Moreschi & A. Karas

2. Minutes of Previous Meetings - The goal is to make suggestions to edit before the next meeting. To make suggestions for edits, go to the desired minutes in the drive, go to ‘editing’ then ‘suggesting.’ An email will be sent to the recording secretary that there are changes. L. Jackson asked about putting previous minutes’ edits once they are approved into the current minutes but it is not necessary since all versions of edits are kept in the drive. A Motion to approve the 8/2/17 minutes with suggestions was made by C. Carroll and seconded by F. Clapp. E.

EXECUTIVE SESSION 8:00 To conduct strategy session in preparation for negotiation with nonunion personnel and a student privacy matter where discussion in an open meeting may have a detrimental effect as declared by the Chair of the School Committee. At 7:00 pm A. Karas moved to enter into Executive Session for a listing of matters reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. Motion made by M. Moreschi and seconded by C. Carroll. Motion carried on a 5-0 roll call vote (A. Karas - aye; M. Moreschi - aye; C. Carroll - aye; F. Clapp - aye; K. Richardson - aye)

F.

ADJOURNMENT

8:15

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. This meeting may be broadcast live and recorded for future broadcast on Middleton Cable Access Television. At 8:15 pm, upon returning from Executive Session, C. Carroll moved to adjourn. Seconded by K. Richardson. Motion carried 5-0. Respectfully submitted, Lorraine Jackson

Recording Secretary As per the Open Meeting Law, listed below are the documents either distributed to School Committee before the meeting in a packet or at the meeting: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.

Agenda A Transformational Vision for Education in the U.S. BSAS Credit from Parent February 2002 - Applicability of MGL c 151 to Town employees Foundation Budget Recommendations Middleton Goals PTO 2017201 Event Calendar September Financial Report 9/12/17 Surplus Fuller Meadow FM 17-18 Enrollment HM Enrollment 9/14/17 MSC Minutes 8/2/17 MASS/MASC PDF Opening Day 2017 Start Time Update Visioning Work, Groups 1, 2, 3