Community Volunteer Organization (CVO)
Meeting Minutes Tuesday, November 8, 2016 BVA, Lower Campus M.U.R., 222 Casa Verde Way, Monterey
Call to Order, Roll Call 6:02pm Board Member’s Tonya Hufford (TH) - Present Chrissy Torres (CT) - Present Letty Elias (LE) - Present John Gaglioti (JG) - Absent Sheri Shaw (SS) - Present Kelly San Filippo (KSF) – Present Other Attendees: Cathy Gomes, Chris Churilla, Bri Wedderburn, and Mr. Elias Approval of Meeting Minutes: Noted that there were no minutes to approve from the October 2016 CVO Meeting as there wasn’t a quorum at that meeting. Consent Items Reports Treasurer’s Report – Chrissy apologized for only part of the Treasurer’s report was printed. • Raffle Ticket money is still coming in; as of 11/08/16 it is estimated that we made $23K and some of that money will go towards Family Share. • Spooky Spaghetti made just over $1000.00. -‐ Sheri noted that the tether balls and “caution” tape were good ideas and helped keep kids in a contained area; she’s received good feedback, and next year more meatballs are needed and more desserts, as CVO had to go out and buy more desserts. -‐ Chris suggested raising ticket prices next year but $1. -‐ Chrissy broke down how and totals of money raised (bake sale $365.10, pumpkin contest $130.25, ticket sales $866.25) -‐ Bri noted that for classes who don’t use Shutterfly, how are donations for desserts and beverages requested. -‐ Tonya commented that the pumpkin contest had great participation; more carved than painted. Principal Report – Principal’s Report: Catherine Glick emailed her Report to CVO and Tonya read her notes. See attached Principal’s Report. Halloween Comments: • Bri noted during Catherine’s comments about the Upper Campus Halloween celebration that big kudos need to be given to Daisy Perez. There was lots of parent donations to UC Halloween, how did it impact the donations for Spooky Spaghetti desserts/beverages? • Chrissy commented that their seemed to be more parent participation and excitement at/for the UC Halloween than the LC Halloween event, which is basically a parade and class parties.
• Sheri commented that she noticed a few LC students at the event and a reminder for next year’s event is needed to tell parents that they may not take their LC children out of school to attend UC event, but it should come from Admin. Social Media/Digital Citizenship Event • Catherine thanked CVO for making it possible with their funding of the event. • Sheri noted that in the future need to try to get more parents; more BVA than PGUSD families were there, and that CVO should vote to pay for the event again. • Bri commented that her daughter a “good take away” from the student assembly. • Chris noted that the presenter did a great job relating to the students and getting them engaged. Board of Director’s Report - Board of Trustees/President is working with the school’s charter to potentially recruit for the Principal and UC VP positions. Nothing official has yet been posted. Open Floor: Bri would like to begin resourcing vendors and supplies for an UC dance, and then come to CVO for funding and wanted to know how far in advance does CVO need a request for funds. Discussion and Action Items: Funds for Student Council ($200) • Student Council requested $200 from CVO to help pay for the UC Halloween Celebration. • Chrissy noted that she needs receipts. • Sheri motioned for CVO to approve up to $200, Chrissy 2nd; Motion PASSED. Rosicrucian Museum Field Trip Scholarships ($265) • Karina Barger requested CVO to cover the cost of the 6th grade scholarships for their field trip to the Rosicrucian Museum in San Jose. • Sheri motioned for CVO to approve $265 to cover field trip scholarships, Chrissy 2nd; Motion PASSED. 4th Grade Gold Rush Field Trip Funds Request ($5745) • 4th Grade teachers have asked CVO to fund the balance of their Gold Rush field trip. 4th Grade will reimburse CVO with any monies raised from their upcoming Pancake Fundraiser. • Chrissy motioned approval of $5745 for 4th grade Gold Rush field trip, Sheri 2nd; Motion PASSED. Paint Supplies for LC Teacher’s Lounge ($125.06) • Kelly requested that CVO reimburse her for the paint bought to repaint the LC Teacher Lounge. • (Tonya noted that a thank you needs to go into the Star for Kelly/Russ’ work spent painting.) • Chrissy motioned for Kelly to be reimbursed, Sheri 2nd; Motion PASSED. Funds for Safety Committee ($2185) • Chris presented a packet of information regarding the purchase of Emergency Survival Kits for classrooms and BVA offices, 15 total kits for LC and 11 total kits for UC. Each kits costs $69 and last for 5 years.
Replacement kits can be purchased for $29 each for any consumables that need to be replenished should they be used in the event of an emergency. Chris noted that in the event of an emergency, it’s possible that students/adults could be in their rooms/offices for up to 6hours or longer, depending on the emergency. With a sharpie, kits would be dated so BVA would know when to replace any items after 5 years. • Chrissy motioned for CVO to purchase 26 Emergency Survival Kits, Sheri 2nd; Motion PASSED. • Chrissy noted that she would contact Laurette about the school purchasing the kits and then CVO would reimburse the school. Spooky Spaghetti Wrap-up • See comments from Treasurers report. • It was noted again that if CVO wants to provide meatballs again next year, to either purchase more or get a donation of meatballs. Craft Fair 2016 • Tonya noted that she was worried about the foot traffic not being what it used to be in the past. With an anticipated lower turn out and participation, it would a much smaller event and not beneficial to BVA and outside vendors. • Craft Fair is to be cancelled for 2016, and as a replacement activity, CVO will hold another BVA Community Family Night Event with a holiday theme: Friday, Dec. 2, 2016 from 5:30-‐7:30pm (coincides with Spirit Day PJ Day): family potluck of entrees and salads, cookie decorating, wear holiday PJs. • CVO Craft Fair budget can be used to purchase any items needed, can sell hot chocolate/coffee. It was suggested that perhaps Student Council help with the cookie decorating. • Bri and Cathy offered to bake cookies. • Kelly is going to contact 1st grade parent, Jennifer Radley, about getting a Safeway donation or discount on cookies. • Tonya is going to fill out a new Event Form and cancel the Craft Fair event…. hold off on publicizing event until it is approved by Catherine. • Tonya added as a side note that another Family Fun Night event to think about possibly for the spring, would be an outdoor movie night, similar to the one she attended at Forest Grove Elementary last month: Mountain Mike’s Pizza was involved with the fundraiser. Spring Fling Fundraiser 2017 • Kelly noted that Tara had emailed the CVO asking for a date of the Annual Spring Fling Fundraiser. • Sheri commented that she is waiting on possible dates that work for Tricia and her husband, as they could be responsible for the food. • Tonya has contacted the Monterey Moose Lodge and requested Friday dates in March and/or April that work with their calendar. • Cathy asked if a committee has been formed yet; she would like to be a part of it.
CVO Calendar (Copy From Agenda) November 8th CVO Meeting (Lower Campus) 18th Walk n’ Roll 23rd-25th Thanksgiving Break
January 10th CVO Meeting (Lower Campus) 27th Parent’s Night Out Bingo @ the Moose
December 3rd Community Craft Fair 13th CVO Meeting (Upper Campus) 16th Walk n’ Roll 19th - Jan 3rd - Winter Break
February 7th CVO Meeting (Upper Campus) 20th No School 24th Sock Hop (Upper School)
*CVO is Responsible for adding/changing CVO events. Please check BVA website calendar often for updates relating to other committee meetings & events
Community Comments: Information/Recap: Requests for Future Agenda Items: _____________________________________________________________________________________ Notes for Upcoming Weekly Star: • Kudos to Daisy Perez for her work on the UC Halloween Celebration, and parent volunteers for food, pumpkins (decorating), etc. • Thank-‐you to Kelly & Russ San Filippo for repainting the LC Teacher Lounge, Kent family (K1) for their furniture donation • Cancel Craft Fair and announce Dec. 2nd Family Night event – pending approval from Catherine (Tonya will notify Kelly) _____________________________________________________________________________________ Wrap-up/Unfinished Business: Adjournment 7:06pm
CVO November Principal’s Report ●
Chat with Leadership ○ Held October 27th at Lower School - small turnout - 3 parents ■ Sought parent feedback on the current leadership structure - what’s working, what might need to be refined for next year? ○ Next one at Upper School on November 29th at 8:15 ■ Future suggested topics?
●
Student Recognition ○ October BVA PRIDE Assemblies ■ October 25th (Upper School), October 28th (Lower School) ■ About 100 students recognized ■ Parents welcome ■ Names published in the STAR ○ PRIDE Assemblies each month ■ Focus for November - Passion for Learning
●
Student Council ○ Candidates presented the speeches at an assembly ■ President candidates: Marlon Cabrera, Lizette Mendez-Ramirez ■ Vice President candidates: Rebecca Almander, Makenna Hertsch, Nathan Warfield ■ Secretary candidate: Ella Rose Greenshields ■ Historian candidate: Ella Wedderburn ○ Upper School students went to the polls to elect officers ○ The winners are: ■ President: Marlon Cabrera ■ Vice President: Nathan Warfield ■ Secretary candidate: Ella Rose Greenshields ■ Historian candidate: Ella Wedderburn
●
Halloween Festivities ○ Upper School ■ Multiple stations were set up from 1:30 - 3:00 ■ Students loved the event ■ Students were very well behaved ○ Lower School ■ Parade at 1:15 - 2:00 ■ Class celebrations 2:00 - 3:00
● Social media safety ○ Thank you to CVO for sponsoring this presentation ○ Josh Oschs presented November 1st at PG Middle ○ Evening presentation very well attended by BVA parents ○ 5th - 8th grade students attended his presentation at school ○ Parent presentation video recording will be emailed out