August 17, 2016

UPPER FREEHOLD REGIONAL SCHOOL DISTRICT Allentown, New Jersey

The Regular Meeting of the Upper Freehold Regional Board of Education was held on Wednesday evening, August 17, 2016 at 7:00pm in the Newell Elementary School Board Meeting Room, 27 High Street, Allentown, New Jersey. Present were: President Patricia Hogan Vice President Rick Smith Members Michele Anthony Billy Hanson Howard Krieger Tia McLaughlin Patrick Nolan Tim Stolzenberger Kurt Wayton Superintendent Business Administrator

Dr. Richard M. Fitzpatrick Mrs. Margaret Hom

Adequate notice of the meeting was provided by sending such notices to the Examiner, Trenton Times, Upper Freehold Township Clerk, and the Borough of Allentown Clerk, and the posting of such notice at the Board of Education Building and filed in the Board of Education Office with the Board Secretary. The meeting was called to order by Ms. Patricia Hogan, President at 7:12pm, who announced that the meeting has been called in accordance with Chapter 213, Public Laws of New Jersey.

FLAG SALUTE- Moment of Silence for Doug Anthony ROLL CALL DELEGATIONS/PRESENTATIONS: Individuals and groups scheduled in advance to present their concerns, comments, and requests to the Board of Education.

APPROVAL OF MINUTES: The motion was made by Ms. Anthony and seconded by Ms. McLaughlin to approve the Minutes from the Board Meeting on 7/21/16. This motion was carried by all ayes, with Mr. Stolzenberger abstaining.

STUDENT REPRESENTATIVE TO THE BOARD OF EDUATION: 1

August 17, 2016

COMMENTS FROM ATTENDING CONSTITUENTS: SUPERINTENDENT’S REPORT: Dr. Fitzpatrick commented on the following: 1. Active Summer 1:1 Initiative 2. Senior Class Donation 3. Progress of Summer Projects- Honor CME, Reed Sod Farm & Viviano at first home football game to recognize them on great job 4. Enrollment is up in 1st grade

CURRICULUM: a. Informational Items: b. Action items:

PERSONNEL/NEGOTIATIONS: The motion was made by Mr. Nolan and seconded by Mr. Smith to approve the following Personnel/Negotiations motion #1-11: Motion # 1 was amended to change the original no cost, to the stipend listed below. Motion #11- was amended to correct the position as a temporary position.

This motion was carried by all ayes.

On recommendation of the Superintendent of Schools, the Board of Education approves the following Personnel/Negotiation motions #1 -11:

Upper Freehold Regional Full Board-Action Items 1. Motion to approve the appointment of Robert Maurer as AHS Girls Soccer Coach, for the 2016 season at a stipend of $3,375, Step 1 on the Coaches Guide Addendum C in the negotiated agreement. Mr. Maurer has provided proof of the required Criminal History Clearance. 2. Motion to approve the medical leave of absence for Payroll Personnel, Cynthia Longo, effective August 2, 2016. End date for said leave will be determined upon doctor recommendation. Mrs. Longo will provide written documentation to support requested end date. 3. Motion to approve the appointment of Mrs. Brooke Venet as a per diem substitute replacement for Cynthia Longo in the Payroll Department, at a rate of $201.85. (or an hourly rate of $25.23), based on her exit salary. There are no benefits associated with this substitute position. Effective date of said appointment is August 2, 2016. 2

August 17, 2016

4. Motion to approve the appointment of Nicholas Kadish, Teacher of English, at the Allentown High School, at a salary of $59,000, in accordance with Step P, Masters of the UFREA Teacher’s 2016-2017 Salary Guide. This assignment is effective September 1, 2016 through June 30, 2017. Mr. Kadish is the permanent replacement for Jamie Wolffe. 5. Motion to approve the appointment of Carolyn (Carri) Natalicchio as a 12month secretary at the Allentown High School Main Office. Mrs. Natalicchio will begin this assignment effect September 1, 2016 until June 30, 2017 at a salary of $37,236.00, at Step Y of the 12-Month Secretary Salary Guide, in accordance with the 2016-2017 UFREA negotiated agreement. Mrs. Natalicchio is the permanent replacement of Mrs. Diane Wescott, who has retired with an effective date of August 31, 2016. 6. Motion to approve the following volunteers for the AHS Band Program for the 2016-2017 school year: John Stadmueller, Alton Anderson, Ben Miller and Marisa Wright. All will be required to provide proof of Criminal History Clearance. 7. Motion to approve the appointment of Maryann Mastrolia as Advisor for Film Club at AHS for the 2016-2017 school year. There is no stipend associated with this position until the 2017-2018 school year. 8. Motion to approve the appointment of MariKaye Gargione as Advisor for the Culinary Club for the 2016-2017 school year. There is no stipend associated with this position until the 2018-2019 school year. 9. Motion to approve the appointment of Lauren Salge as a Part-time Instructional Assistant at the Allentown High School. Ms. Salge will begin this assignment effective September 1, 2016 through June 30, 2017 at a pro-rated salary, based on $27, 376.00 at Step S of the Instructional Assistant Salary Guide for the 2016-2017 school year. 10. Motion to approve the appointment of Lauren Salge as the AHS Freshman Field Hockey Coach. Ms. Salge will begin this assignment effective September 1, 2016 through November 30, 2016 at a Stipend of $3,635.00, in accordance with the UFREA 2016-2017 Coaches Guide.

3

August 17, 2016

11. Motion to approve the appointment of Mr. Jeff Danon, Teacher of Math/IT as a temporary replacement for Mr. Michael Dean; district level employee. Mr. Danon will begin this assignment effective September 1, 2016 through June 30, 2017 at a salary of $58,550.00, Step O, Masters, in accordance with the UFREA 2016-2017 salary guide.

Upper Freehold Board – Action Items The motion was made by Mr. Nolan and seconded Mr. Smith to approve the following Personnel/Negotiations motion #12-17: This motion was carried by all ayes, with Mr. Hanson abstaining. On recommendation of the Superintendent of Schools, the Board of Education approves the following Personnel/Negotiation motions #12-17:

12. Motion to approve the appointment of Ms. Stephanie Comodore, Special Education Teacher at the Newell Elementary School. Ms. Comodore will begin this assignment September 1, 2016 through June 30, 2017 at a salary of $55,850 in accordance with Step O of the UFREA Teacher’s 2016-2017 Salary Guide. 13. Motion to accept the resignation of Keith McEvoy, Teacher of English/Language Arts at the Stone Bridge Middle School effective July 20, 2016. Mr. McEvoy’s letter to the administration noted his appreciation for “all you have done for me” and his expressions of gratitude and feelings of assurance that he will “miss his place I’ve thought of as his home.” Mr. McEvoy’s day of separation is September 23, 2016, unless we have a properly certificated replacement in place to provide instruction for the Stone Bridge Middle School students impacted by Mr. McEvoy’s resignation. 14. Motion to approve the appointment of Mr. Larry Oswald as a Security Monitor at the Newell Elementary School. Mr. Oswald will begin this assignment effective September 1, 2016 through June 30, 2017 at a salary of $27,733.00 at Step Y, Security Monitor Salary Guide, in accordance with the 2016-2017 UFREA negotiated agreement. 15. Motion to approve the correction of guide placement from Teacher’s BA to Teacher’s Masters, Step R, at a salary of $60,600.00 for Michelle Farkas (Alwell), Teacher of Math/LA, at Stone Bridge Middle School. The effective date for this change is September 1, 2016 4

August 17, 2016

16. Motion to approve the appointment of Ms. Brittany Dessin as Teacher of Mathematics/Applied Technology and Introduction to Engineering at the Stone Bridge Middle School. Ms. Dessin will begin this assignment effective September 1, 2016 until June 30, 2017 at a salary of $56,300.00, Step P, BA Teacher’s in accordance with the UFREA salary guide for the 2016-2017 school year. 17. Motion to accept the resignation of Instructional Assistant, Christine Noonan effective August 15, 2016. On behalf of the UFRSD Board of Education, we would like to thank Mrs. Noonan for her dedication to the students and staff during her time with the district and wish her well with her future endeavors.

POLICY/REGULATIONS: The motion was made by Ms. McLaughlin and seconded by Mr. Smith to approve the second reading of the following policy and regulations: The motion was carried by all ayes.

On recommendation of the Superintendent of Schools, the Board of Education approves the following policies and regulations for the second reading by the Board: a. Informational Items: Discussion of guidelines of Booster Groups relating to Policy 9191. b. Amend Policy 9191 to include the Booster Umbrella Organization or leave it as a separate entity. c. Action Items: On the recommendation of the Superintendent of Schools, the Board of Education approves the following policies and regulations for the second reading by the Board: Alert 208

o 0167 – Public Participation in Board Meetings - Bylaw o 0168 - Recording Board Meetings - Bylaw o o o o

2422 – Health Education - Policy 2425 - Physical Education - Policy - (Abolished) 2431 – Athletic Competition - Policy (M) 2431.2 – Medical Examination Prior to Participation on School-Sponsored Interscholastic or Intramural Team or Squad Regulation (M)

5

August 17, 2016 o o o o o o

5111 – Eligibility of Resident/Nonresident Students - Policy & Regulation (M) 5310 – Health Services - Policy & Regulation (M) 5330.01 - Administration of Medical Marijuana - Policy & Regulation (M) (NEW) 5460 – High School Graduation - Policy (M) 8462 – Reporting Potentially Missing or Abused Children - Policy & Regulation (M) 8550 - Outstanding Food Service Charges – Policy

Alert 209

o o o o o

3211 – Code of Ethics 1140 - Affirmative Action Program – Policy (M)

o o o o o

1523 - Comprehensive Equity Plan – Policy (M) 1530 - Equal Employment Opportunities – Policy & Regulation (M) 1550 - Affirmative Action Program for Employment and Contract Practices – Policy (M) 2200 - Curriculum Content – Policy & Regulation (M) 2260 - Affirmative Action Program for School and Classroom Practices – Policy (M) 2411 - Guidance Counseling - Policy & Regulation (M) 2423 - Bilingual and ESL Education – Policy & Regulation(M) 2610 - Educational Program Evaluation – Policy (M) 2622 - Student Assessment – Policy (M) 5750 - Equal Educational Opportunity – Policy (M)

o

5755 - Equity in Educational Programs and Services – Policy(M)

o o

BUSINESS ADMINISTRATOR’S REPORT: A. FINANCE AND INSURANCE: The motion was made by Mr. Kreiger and seconded by Mr. Nolan to approve the following Finance and Insurance motions #1-9. The motion was carried by all ayes. Upper Freehold Regional Full Board – Action Items

6

August 17, 2016 On recommendation of the Superintendent of Schools, the Board of Education approves the following Finance and Insurance motions #1-9:

1. Motion to approve the following financial reports: Board Secretary’s Report for June Cash Report for the month of June 15-16 Budget Transfers as follows: #490-493 16-17 Budget Transfers as follows: #1-27

2. Motion to approve the following payments: GF – Hand checks and electronic transfer for July $2,361,322.74 GF – Monthly bills list for August $ 451,320.62 Cafeteria bills list for August $ -0-

(Attachment) (Attachment) (Attachment) (Attachment)

(Attachment) (Attachment) (Attachment)

CERTIFICATION BY THE Board Secretary that as of XXXXXXXX, 2016 no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23A-16.10(c) 3, and that sufficient funds are available to meet the District’s financial obligations for the remainder of the fiscal year. _________________________________

______________

Business Administrator Signature

Date

CERTIFICATION BY THE District Board of Education , after review of The Board Secretary’s monthly financial reports, that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10(c)4.

3. Motion to approve the following requests for workshop/training expenses with mileage reimbursement not to exceed the current State of New Jersey permitted rate: NAME

WORKSHOP/TRAINING

Hersey Mayeux

Southern Regional Facilities Evaluation Training 2016, Deptford, NJ Northern Regional Facilities Evaluation Training, Rockaway, NJ

Hersey Mayuex and Al Djonovic

DATE

FEES

8/17/16

N/A

8/23/16

N/A

7

August 17, 2016

Hersey Mayeux

NJSBA’s 8/24/16 Sustainability Training, Trenton, NJ

$75.00

4. Motion to amend the application for the previously approved 2016-17 NCLB Grant allocation: NCLB Title IA- $63,396 NCLB Title IIA- $30,389 NCLB Title III- -$0 5. Motion to amend the recently approved contract with Republic Services of NJ, LLC. for trash collection services for the 2016-2017 school year, at a corrected tentative rate of $26,712.78. 6. Motion to approve the annual service agreement with Automated Logic Corp, for Heating Control Services for the 2016-17 school year, at an annual rate of $5,049.00. 7. Motion to approve the annual service agreement with Siemen’s Industry Inc for Fire Alarms and Life Safety Services for the 2016-17 school year, at an annual rate of $5,835.00. 8. Motion to approve the acceptance of a donated golf cart, 2008 Textron- Decostart RXV from the Allentown Pop Warner Program, approximate value of $1,000 for the Allentown High School Athletics. 9. Motion to approve the annual service agreement with Emergency Systems Service Co for generators for the 2016-17 school year, at an annual rate of $3,295.

Upper Freehold Board – Action Items The motion was made by Mr. Kreiger and seconded by Mr. Smith to approve the following Finance and Insurance motions #10-13. Motion #11 was amended to change the total tuition of $284 to per diem $284. The motion was carried by all ayes, with Mr. Hanson abstaining.

On recommendation of the Superintendent of Schools, the Board of Education approves the following Finance and Insurance motions # 10-13:

10. Motion to approve the educational services for the 2016-17 school year, with the Cambridge School, for Student # 200005. Services will commence on September 7, 2016, at a per diem rate of $296.33 and a tentative total tuition of $48,598.00.

8

August 17, 2016

11. Motion to approve the educational services for the ESY 2016, with Mercer County Special Services School District for Student # 292740. Services will commence on July 11, 2016 and end on August 12, 2016 at a per diem rate of 284.00, and a total tentative tuition of $7,100. 12. Motion to approve the educational services with The Alpha School for Student # 999018 for ESY and the 2016-2017 school year. Services will commence on July 5, 2016, for 210 billable days, at a per diem rate of $308.05, and a total tentative tuition rate of $64,690.50 13. Motion to approve the educational services for the 2016-17 school year, with the Cambridge School, for Student # 293319. Services will commence on September 7, 2016, at a per diem rate of $296.33 and a tentative total tuition of $48,598.00.

TRANSPORTATION AND BUILDING GROUNDS: The motion was made by Mr. Smith and seconded by Mr. Nolan to approve the following Transportation and Building Grounds motions 1: The motion was carried by all ayes.

On recommendation of the Superintendent of Schools, the Board of Education approves the following Transportation and Buildings and Grounds motions #1: Upper Freehold Regional Full Board – Action Items

1. Motion to approve the award of alternate C to Viviano Construction for the Allentown High School Football Field Project in the amount of $23,768. This change will not alter the total of the project already awarded; negative change orders in the same amount should also be approved due to lower quantities being used and lack of necessity to use the total allowance put in the original bid.

Upper Freehold Board – Action Items The motion was made by Mr. Smith and seconded by Mr. Nolan to approve the following Transportation and Building Grounds motions 1-2: The motion was carried by all ayes, with Mr. Hanson abstaining. On recommendation of the Superintendent of Schools, the Board of Education approves the following Transportation and Buildings and Grounds motions #1-2 :

1. Motion to approve the following Field Trips: (see chart) 9

August 17, 2016

DATE

Destination

Teachers

# of Students

Cost

How Paid

# of Buses

Driver

3/29/17-3/30/17 3/30/17-3/31/17

NJ School of Conservation @ Stokes State Forest Washington, DC

6 Teachers 16 Chaperones

120

$113.30 per student

By Students

2 each

TBD

11 Teachers 16 Chaperones

150

$220 per student

4

Stout Buses

Gettysburg National Military Park

14 Teachers, 8 Chaperones

121

$60 per student

By students/f undraisin g By Students

3

TBD

4/20/17-4/21/17

6/2/17

2. Motion to approve the joint transportation agreements for the 2016-2017 School Year per attached detail list: Host District/Joiner District/Amount: -Millstone Township/Upper Freehold Regional $125,414.16 -Upper Freehold Regional/ Millstone Township $ 30,426.40.

IX. GENERAL INFORMATION: Noteworthy Dates: September 7, 2016

Board of Education Meeting – 7:00 p.m. Newell Elementary School – Board Meeting Room OFFICIAL ACTION WILL BE TAKEN

Administration Reports: 1. Elementary School Principal’s Monthly Report – Mrs. Huggins.

(Attachment)

2. Middle School Principal’s Monthly Report – MS. Negro.

(Attachment)

3. High School Principal’s Monthly Report – Ms. Embley.

(Attachment)

4. Assistant Superintendent For Curriculum and Instruction’s Monthly Report – Mr. Guterl (Attachment) 5. Director of Special Services’ Monthly Report – Mr. Leary

(Attachment)

6. Director of Buildings & Grounds Report – Mr. Mayeux

(Attachment) 10

August 17, 2016

COMMENTS FROM ATTENDING CONSTITUENTS: Any resident, enrolled pupil, parent/guardian of enrolled pupil, or staff member is invited to comment on any item. -Amy Jacobson, Teachers Academy, wonderful and great experiences

COMMITTEE REPORTS: None MILLSTONE REPRESENTATIVE REPORT:

Mr. Hanson discussed updates and important dates at Millstone- Kindergarten enrollment is up from last year. Discussed Millstone/Upper Freehold/RBR Issue

NEW BUSINESS: Discussed recognizing Doug Anthony for his contributions to the District over the years

OLD BUSINESS: None EXECUTIVE SESSION: None CLOSED SESSION: UPPER FREEHOLD REGIONAL SCHOOL DISTRICT AUTHORIZING EXECUTIVE SESSION WHEREAS, N.J.S.A. 10:4-12 allows for a Public Body to go into closed sessions during a Public Meeting, and WHEREAS, the Governing Body of Upper Freehold Regional School District has deemed it necessary to go into closed session to discuss certain matters which are exempted from the Public; and WHEREAS, the regular meeting of this Governing Body will reconvene; NOW, THEREFORE, BE IT RESOLVED that the School Board of the Upper Freehold Regional School District will go into closed session for the following reason(s) as outlined in N.J.S.A. 10:4-12: ______Any matter which, by express provision of Federal Law, State Statute or Rule of Court shall be rendered confidential or excluded from discussion in public (Provision relied upon: ______________________________________________); _____Any matter in which the release of information would impair a right to receive funds from the federal government; 11

August 17, 2016 _____Any matter the disclosure of which constitutes an unwarranted invasion of individual privacy; ______Any collective bargaining agreement, or the terms and conditions of which are proposed for inclusion in any collective bargaining agreement, including the negotiation of terms and conditions with employees or representatives of employees of the public body (Specify contract: _____________________________________); ______Any matter involving the purchase, lease or acquisition of real property with public funds; the setting of bank rates or investment of public funds where it could adversely affect the public interest if discussion of such matters were disclosed;

______Any tactics and techniques utilized in protecting the safety and property of the public provided that their disclosure could impair such protection; ______Any investigations of violations or possible violations of the law; ______Any pending or anticipated litigation or contract negotiation in which the public body is or may become a party. Any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer (If pending or anticipated litigation, the matter is:_____________________________________________________________________) (If contract negotiation the nature of the contract and interest party is______________________________________________________________________) Under certain circumstance, if public disclosure of the matter would have a potentially negative impact on the School Board’s position in the litigation or negotiation, this information may be withheld until such time that the matter is concluded or the circumstances no longer present a potential impact); ______Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospective public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public meeting (Subject to the balancing of the public’s interest and the employee’s privacy rights under South Jersey Publishing, 124 N.J. 478, the employee(s) and nature of discussions is____________________________________________________________________); ______Any deliberation of a public body occurring after a public hearing that may result in the imposition of a specific civil penalty upon the responding party or the suspension or loss of a license or permit belonging to the responding party as a result of an act of omission for which the responding party bears responsibility;

12

August 17, 2016 BE IT FURTHER RESOLVED that the School Board hereby declares that its discussion of the aforementioned subjects(s) may be made public at a time when the Board Attorney advises the School Board that the disclosure of the discussion will not detrimentally affect any right, interest or duty of the Upper Freehold Regional School District or any other entity with respect to said discussion. That time is currently estimated as the time of said matter. (Estimated date: __________) or upon the occurrence of ______________________); BE IT FURTHER RESOLVED that the School Board for the aforementioned reasons, hereby declares that the public is excluded from the portion of the meeting during which the above discussion shall take place and hereby directs the Board President to take the appropriate action to effectuate the terms of this resolution. In keeping with the Upper Freehold Regional School Board Policy 014, we will:  Uphold and enforce all school laws and regulations and work to bring about changes legally and ethically to best serve the needs of the children:  Focus on policy-making, seek not to administer, but to support and ensure well run schools;  Work as a Board to hold matters confidential which could needlessly injure individuals or the schools;  Refuse to surrender my independent judgment to special interest or partisan political groups or to use the schools for personal gain or for the gain of friends;  Interpret to staff the community’s aspirations for its schools;  Appoint the best qualified personnel; and  Refer all complaints to the chief administrative officer

ADJOURNMENT The motion was made by Ms. McLaughlin and seconded by Mr. Wayton to adjourn the meeting at 8:53 pm. This motion was carried.

Respectfully submitted,

Margaret Hom Business Administrator/Board Secretary

Approved by Board Action August 17 , 2016 13

August 17, 2016

14