MINUTES OJAI PLANNING COMMISSION October 19, 2016 Call to Order Chair Zabilla called the regular meeting of the Ojai Planning Commission to order on Wednesday, October 19, 2016, at 6:00 p.m. in the Council Chambers of Ojai City Hall, 401 S. Ventura Street, Ojai, California. Roll Call On a call of the roll, the following Planning Commissioners were present: Chair Zabilla, Vice Chair Jagiello and Commissioners Corbin, Mirk, Nolan, Powers, and Quilici. Absent: None City staff present: Kathleen Wold, Community Development Director and Shari Herbruck, Planning Commission Secretary. Pledge of Allegiance

Vice Chair Jagiello

Public Communication

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Consent Item 1. Minutes of the Regular Meeting of Planning Commission October 5, 2016 Motion: Commissioner Mirk moved and Commissioner Quilici seconded a motion to approve consent Item #1 as presented. The motion passed as follows: AYES: Corbin, Jagiello Mirk, Nolan, Powers, Quilici, Zabilla NOES: None ABSTAIN: None ABSENT: None Disclosure of Site Visits and Ex-Parte Contacts Addresses - Commissioners Corbin, Jagiello, Mirk, Nolan, Quilici, and Zabilla visited the site for item 2 and had no ex-parte contacts. Commissioner Powers visited the site and had a contact with the owners. Public Hearing Items 2. CONTINUE Design Review Permit (DRP 16-01) for a modification to Design Review Permit (DRP 13-09) approved by the Planning Commission on September 4, 2013 for construction of a second-story addition and residence remodel to a single-family residence located at 601 Crestview Drive, Ojai, Assessor's Parcel Number: 023-0-081400. The modifications requested include architectural design, roofline change, color change and other miscellaneous changes. In addition, the applicant is requesting approval to add a detached covered outdoor bbq structure at the rear of the house. The General

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Plan designation for the property is Medium Density Residential (3-4 du/ac). The Zoning Classification of the property is Single-Family Residential (R-1). A Categorical Exemption has been prepared pursuant to the California Environmental Quality Act. Property Owner: Ernest Roide. Architect: Mark Shellnut, AIA, Architect. Representative: Craig Young. CONTINUED FROM SEPTEMBER 21, 2016. Chair Zabilla turned the time over to Director Wold who requested a continuance. Chair Zabilla opened the public hearing item for comments and questions Speakers: None Chair Zabilla closed the public hearing item Motion: Vice Chair Jagiello moved and Commissioner Nolan seconded to continue Design Review Permit (DRP 16-01) for a modification to Design Review Permit (DRP 1309) approved by the Planning Commission on September 4, 2013 for construction of a second-story addition and residence remodel to the November 2, 2016 regular meeting of the planning commission. The motion passed as follows: AYES: Corbin, Jagiello Mirk, Nolan, Powers, Quilici, Zabilla NOES: None ABSTAIN: None ABSENT: None

3.

Design Review Permit (DRP 16-06) for additional floor area to an existing two-level single family home at 1104 Foothill Road (Assessor's Parcel Number: 020-0-030-010). The General Plan Land Use designation of the site is Low Density Residential (LR) and Zoning classification is Single-family residential, Low Density (R-O-1). A Categorical Exemption has been prepared pursuant to the California Environmental Quality Act. Property Owner: Tracy Albert and Carem Appel Pearlman. Applicant/Representative: Matias Prassolo, for Kevin Clark, Inc., Architect. Chair Zabilla turned the time over to Director Wold who presented the staff report and explained the revised resolution on the dais. Questions for staff Chair Zabilla • Asked about Condition #2 and would like the wording changed with respect to the accessory structure, to be clearer. Commissioner Quilici ■ Page 3 of 5 in the staff report speaks to preserving views • Condition #28 spark arrestor, would like a code section added to conditions so they can be found with greater ease.

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Chair Zabilla opened the public hearing item for comments and questions Owner's representative, Matias Prassolo, Architect, addressed the Commission. Questions for owner' representative Chair Zabilla • Asked for further explanation on the element that exceeds the height limit. Architect Prassolo explained the section where the height exceeds the 25-foot limit is to preserve the integrity of the roof line. Commissioner Quilici • Asked what is the use of the other accessory building. The owner answered it is an art studio with no plumbing in the structure. Commissioner Powers • Asked if they would consider using graywater in the bathroom. The owner answered that they are seriously considering the installation of a graywater system. Speakers: None Chair Zabilla closed the public hearing Commission Deliberation

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Motion: Vice Chair Jagiello moved and Commissioner Powers seconded to adopt PC Resolution No. 16-18 approving Design Review Permit (DRP 16-06) for additional floor area to an existing two-level single family home at 1104 Foothill Road subject to the findings and conditions of approval, with one change. To remove the second sentence in condition #2 that states, "No additional dwelling units are allowed in the project or on the property." The motion passed as follows: AYES: Corbin, Jagiello Mirk, Nolan, Powers, Quilici, Zabilla NOES: None ABSTAIN: None ABSENT: None

4.

An Ordinance (TA 16-01) revising Article 12, Entitled "Landscaping Standards" of Chapter 2 of Title 10 of the Ojai Municipal Code, to establish revised standards in compliance with the State of California Modified Water Efficiency Landscaping Ordinance (MWELO) The proposed Ordinance is exempt from the California

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Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines as the changes do not have the potential Chair Zabilla turned the time over to Director Wold who presented the staff report. Questions for Staff Chair Zabilla • Asked what the difference is between the two sections; on page 2 where it states, "The size of landscapes subject to the ordinance has been lowered from 2500 sq. ft. to 500 sq. ft.," and "on page 3 where it states, "The size threshold for existing landscapes that are being rehabilitated has not changed, remaining at 2500 square feet. Only rehabilitated landscapes that are associated with a building or landscape permit, plan check, or design review are subject to the Ordinance." Commissioner Quilici • Noted the fix to the language is simple, by adding the word "new" to the sentence, "The size of "new" landscapes..." Commissioner Nolan • Pointed out on page 3 of 4 of the staff report under landscape design plan where it states, "Prior to planting, 4 yards of compost must be incorporated per 1000 sq. ft. of permeable area," is actually included in the ordinance, but it also states, "If there is less than 6% organic matter in the existing soil," which would be determined through the soils report. She requested it be added to Section 2.1204(o) of the ordinance. • Expressed her appreciation to staff • Likes the guidelines staff created. • Would like check boxes added. • Is in support of sending a recommendation to the City Council to adopt the ordinance as it is, but would in the future would like to again review Article 12 to revise some of the outdated requirements and add some new information. • For example, on attachment B, Sec. 10-2.1208 Street Trees, where it states, "On all new construction, the Director may require the planting of parkway/street trees, of a variety from the City's master tree list," she would like it to say The City's "Community Forest Management Plan." Director Wold • Suggested moving forward with the recommendation to the City Council and request the City Council allow the Planning Commission to continue review of the ordinance to make the minor revisions that are outside the MWELO issues. • She requested Commissioner Nolan provide a list of what changes she is proposing for review and she can include that in the staff report to the Council.

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Commissioner Quilici • Had a question and stated, it is his understanding there was a set of State requirements that was adopted as written, by the City Council a year or so ago, and Attachment B of tonight's staff report is a result of taking those State requirements and where they conflicted with what was in 10-2.12 they were substituted for the requirements that were there before. He asked if there is anything in those changes in Attachment B that did not come about by that process? Director Wold ■ Answer the City is not requiring anything above and beyond what the State is requiring with the MWELO. Commissioner Corbin • Asked what the most minimal impact might be on a small landscape project. Director Wold • Thinks the City will see more of the landscape plans being done by professionals rather than a homeowner. • New construction for single family residence will require landscape plans if it meets the new guidelines. • In the past much of the focus of the code was on quantity of plantings not quality of landscape plans. She feels the focus will be on educating citizens on the water wise choices needed. Commissioner Powers • Asked about the distinction between the MWELO and the Water Wise Ordinance that they are recommending to Council. • He does not think the ordinance addresses items in terms of the bio region and the City's water shed. • Is the Water Wise ordinance going to be suggestions to the public or rules? Director Wold • Referred the question to Council Member Mayor pro tem Weirick who was in attendance and had requested he be allowed to answer the question. Mayor pro tern Weirick ■ It is his personal request to keep the State requirements and goals separate from the City's requirements and goals. • The Council set a deadline of February 1, 2017 for the Planning Commission to present a Water Wise Ordinance to the Council. ■ It is his understanding the Council is proposing to be expansive rather than limiting with regards to the Water Wise Ordinance. They are in support of any requirements above and beyond what the State requires as it pertains to the City's climatic, topographical or geological conditions.

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Commissioner Powers • Inquired about the findings and asked, if during the Commission's discussion on the Water Wise Ordinance, what if they decide they want to make an amendment to the MWELO? Director Wold • Noted the Water Wise Ordinance will not be going to the Council in Ordinance format. • The Commission will make recommendations to the Council in a term sheet format, in which the Council will responded to the recommendations and it will come back to the Commission for a final review that will include the findings. Chair Zabilla opened the item for public comment and questions Speakers: None Chair Zabilla closed the public comment portion of the meeting Motion: Vice Chair Jagiello moved and Commissioner Quilici seconded to adopt PC Resolution No. 16-19 forwarding a recommendation to the City Council that they adopt the Municipal Code Amendment relating to Article 12 "Landscaping Standards" adopting a Modified Water Efficient Landscaping Ordinance (MWELO) specific to Ojai. The motion passed as follows: AYES: Corbin, Jagiello Mirk, Nolan, Powers, Quilici, Zabilla NOES: None ABSTAIN: None ABSENT: None

Discussion Items 5. Discuss the idea of reducing the Commission from a 7 member to commission to 5 members. Chair Zabilla opened the item for Commission deliberation. Chair Zabilla - is in favor of keeping the membership of the Planning Commission to 7 members Commissioner Nolan - there is value in the different thoughts, ideas, and opinions in the deliberations on projects. Commissioner Quilici — with respect to OMC section 10.1.01 where it discusses residents to non-residents, he has issue if the majority of the quorum voting is a majority of nonresidents.

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Commissioner Powers — even though he does not reside in the City's limits, what happens in the City is very important to him, and what happens in the sphere of influence is just as important to him. Commissioner Corbin — feels the non-residents have the same concerns as residents. Commissioner Mirk — Is in favor of maintaining a 7-member commission. He thinks it is foolish to limit the talent that a 7-member commission can bring to the dais. This is a government body and not a business, so the idea of being efficient is not as important as having a variety of opinions. It is a short sided view to limit the Commission to 5 members because there is such talent of people outside of the City limits that are willing to serve who really care about the City.

6.

Assign a member of the Planning Commission to serve on the Committee to Approve Public Art (CAPA) Chair Zabilla opened the item and asked for a volunteer. Commissioner Mirk volunteered. The Planning Commission were grateful and accepted his offer.

Informational Items 7. Future Agenda Items Ms. Wold reviewed the list and explained the changes to the list that have occurred since the packet was distributed. Motion: Vice Chair Jagiello moved and Commissioner Nolan seconded to cancel December 21, 2016 due to a lack of a quorum. On a voice vote all the Commissioners were in favor.

8.

Planning Commission Sub-Committee Reports Commissioner Nolan did not report on the October 11, 2016 City Council meeting. Mayor pro tem Weirick reported on October 17, 2016 MAC meeting. Commissioner Mirk reported on October 18, 2016 Building Appeals Board meeting. Commissioner Nolan reported on the October 5, 2016 Complete Streets meeting. No report on the Sustainability Committee.

City Council Liaison Mayor Pro Tem William Weirick was in attendance and reported.

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Adjournment There being no further business brought before the Commission, Chair Zabilla adjourned the meeting 8:25 pm. Respectfully submitted by:

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Shari Herbruck, Planning Commission Secretary Reviewed by: al leen Wold, AICP, Community Development Director Approved by the Planning Commission: Ros lie Zabilla, Chair, Planning Commission