ST. ANTHONY CATHOLIC CHURCH 630 S. Sta. Fe Avenue, San Jacinto, CA 92583
“ Pay careful attention to yourselves and to all the flock, in which the Holy Spirit has made you overseers, to care for the Church of God, which he obtained with his own blood.” Acts.20:28
WELCOME The Parish welcomes you as a user of one of our facilities. Please read these guidelines in their entirety for important information. You will be asked to sign the attached agreement indicating you have read and understand the guidelines. Our Parish is blessed with facilities to enable us to participate and help carry out and building of the mission of Christ and His Church. The Parish has many ministries /groups using them and the leader / coordinator of the ministry using the facilities is responsible for the proper use of the facility.
We ask all users to be good stewards of the facilities so that: • we will have them to carry out the Parish goals and objectives. • the safety of current and future users is ensured. • facilities are protected against damage, loss, or misuse. • energy conservation, cost reductions and safety measures are effected. Policies are designed to give organizations information on facility use and protect the property.
PARISH MINISTRIES GUIDELINES FOR USE OF FACILITIES The Responsibilities of the Ministry Leaders : • • •
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Follow Safe environment guidelines and protecting God’s children. Follow all policies in this Handbook. Learn and follow the policies that apply to all activities and consult with the appropriate individual when there is any doubt about a policy. Ensure that a trained person in facility and equipment use be onsite for the entire event. Provide for the safety at the event, prevent and/or stop any unsafe operation. Ensure that the posted legal capacity of the facility is not exceeded. Assume full responsibility for the conduct of members and others in attendance so order is maintained both inside and in the immediate vicinity of the facility. Restrict use of the facility to the purpose of the Facility Use Agreement and not permit the use of the facility for any other purpose without an amended Facility Use Agreement.
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Be respectful of parish community members and all those who are our neighbors. Assure that event coordinators receive, read and follow the policies for this handbook. Delegate all or part of these responsibilities to a coordinator; knowing that delegation in no way relieves the leader of responsibility. Prohibit non-approved use. Be personally responsible for any fine or cost to repair damage .
HOW TO USE A FACILITY > To reserve the facility “request form “ should be submitted at least two weeks before any events /activities. > Church ministries facility scheduling is done by the Facilities Scheduler in the Parish Office . > Parish School ( St. hyacinth Academy) activities are done by the School Scheduler. > Use of buildings or grounds on holidays is usually not authorized. > Generally, time of use is limited to between 8:00 a.m. and 9:00 p.m. ( and 9:30 pm for clean up ONLY) > Often requests made shortly before the required day cannot be accommodated. > Only Ministry Coordinator ( in case of emergency can delegate) is authorized to request facilities for the ministry. > Regular recurring facility use can be requested on one Facility Use Request Form. > One Facility Use Request Form is required for each nonrecurring event. Forms are available at the Parish office and in our website- ONLINE form. > The Facility Use Request Form must be fully filled out to be considered. > Once the reservation is confirmed the ministry coordinator will receive confirmation of the reservation via email or thru phone. > Impromptu gatherings are not allowed. > Be mindful of the Facility use & space to be requested based on the numbers of your participants ( if only 15 to 30 participants, do not use the School Hall.) > If aircon is ON, please close the door, if it’s OFF just open the door.
CANCELLATION POLICY > If the user fails to use the premises on an agreed upon date without at least two weeks or one week notice, the Parish can cancel any subsequent meeting dates .
TIME LIMITS > You are expected to arrive and depart at the times scheduled. > We schedule ½-hour for setup and ½-hour cleanup. If additional time is needed, you must schedule the time. > Setup for events must occur within the time reserved for your use. STORAGE > Users are not permitted to leave or store equipment or materials at the facility without permission from the Facilities Scheduler. > Limited storage is available to Ministries. To arrange to use any storage you must have the specific permission from the Facilities Scheduler. Use of storage without permission may result in items being discarded. SPACE LIMITATIONS > Facility use is limited to the space assigned. > User cannot take place in any other inside or outside area without additional permission. > Authorization to use one space does not authorize the use of other spaces. > Facilities are use for Parish events /activities only. Please note:
• Hall use doesn’t authorize use of spaces around the Hall or Hall Conference room. • School classroom use does not authorize use of a different or an additional room. • Parish Volunteers Lounge use does not authorize use of Parish Office Restrooms when staff is not present, Church restrooms are available.
FACILITY USE GUIDELINES CHECK IN * Keys needed for facilities can be obtained at the Parish Office on that week of the event or two days before the event. * Keys are not issued unless the Facilities Scheduler indicates a reservation. * Each Ministry assigned to get the keys will sign- up the keys check- in to the Checklist book at the Parish Office. CLEANUP •
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Leave all areas, tables, chairs, white boards and equipment clean, free of any trash, personal items, and in the same or better condition than they were found. Cleanup is the responsibility of the event representative/ Coordinator. The Ministry Coordinator assumes personal liability for costs of cleanup if it is not complete/done. The Parish will not be responsible for items left behind by users. Tables and chairs must be placed where they were found prior to the meeting or folded and stored, unless instructed otherwise by the Facilities Scheduler. The area must be cleaned within the reserved time. Limited cleaning supplies are available in most facilities.
KITCHEN CLEANUP • • • • • • •
All areas must be completely cleaned including restroom/s. Clean sinks and countertops thoroughly. Wash dishes and utensils and return them to the storage area. Thoroughly clean the stove, ovens, grill, and deep fryer if used. Sweep the floor Turn off , unplug and clean coffee pots. Turn off appliances including ovens and stoves, etc. if used.
TRASH • • • • •
Should be bagged. Must be moved to the dumpsters regularly. Should be taken out in wheeled trashcans to avoid leakage along the way. Leakage from trash bags must be cleaned up. Extra trash bags are usually provided in the bottom of most trashcans.
CHECK OUT • • •
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Close and lock all windows, doors, and gates and fully secure the facility. Turn off the lights, electric fans, aircon, etc. before leaving. Report maintenance problems and damage to the Facilities Scheduler/Staff , School Principal or Religious Education Coordinator. Do not forget to write the evaluation checklist and return it and the borrowed key/s to the Parish Office right after using/ or one day after using .Possible never take a key home at the end of a meeting. If the Parish Office is closed, please drop the key in the window of the Parish Office.
SMOKING • • • •
There is positively no smoking inside any building on Parish property. Doorway areas are considered part of the building and are smoke-free. Do not leave cigarette butts on the ground. Dispose of cigarette butts safely.
ALCOHOL/FOOD • • • •
Alcohol is restricted to the Hall; it is not permitted outside the facility or in the lobby area. No food or beverage is permitted in any school classrooms. Food and drink are not permitted in the Church.
NOT ALLOWED AT THE PARISH • • • •
Weapons Illegal drugs or substances Riding on skateboards Riding on bikes
FURNITURE, EQUIPMENT AND APPLIANCE USE • • •
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With permission to use the kitchen; stove, refrigerator and freezer may be used. If furniture or equipment is moved, you must have permission of the Facilities Scheduler/Pastor. The user will be held responsible for the cost of any damage due to improper use or abuse as determined by the Pastor, Principal or Facilities Scheduler. Furniture and equipment (tables, chairs, overhead and LCD projectors, microphones, etc.) owned by the Church or School may only be used for events of the Parish, and may not be removed from their assigned room without permission. Equipment may not be used without approval and training by the Facilities Scheduler/Pastor which must be arranged at least 2 days prior to the event. Furniture and/or equipment must be returned to the same position and/or location as it existed prior to the permitted use .
Key Assign and Facility Checklist Attention : Parish Ministry Coordinators Upon arriving for your meeting or event, please take the time to look around the facility and check for any discrepancies. Please answer all questions that apply. Date : __________________ Key Assigned : __________________ Facility Used : ________ Check in procedures : > Were any doors left unlocked ?
Yes ( )
No ( )
If so which one ? ___________________________ > Were any lights on ?
Yes ( )
No ( )
> Air conditioner or heater left on ?
Yes ( )
No ( )
> Was the room found untidy, messy, floor dirty, or food mess? Yes ( ) No ( ) > Did you find trash on the floor or found the trash bin overflowing? Yes ( ) No ( ) >Were the restrooms found dirty? Yes ( )
No ( )
If so explain, men’s or women’s: ______________ >Was equipment missing from the room ? Yes ( ) No ( ) If so explain : ___________________________
Please Note : The children are not to be left outside unsupervised. There must be two adults with the children at all times. Remember that all Safe Environment policies are expected to be followed. The School gates automatically close Mondays, Wednesday, and Fridays at 8pm. Tuesdays and Thursdays at 9:30pm. All people are to be off the Church grounds by 9:30pm
Please check mark by each one that applies. Write in commentary section if you find any discrepancies. ______ All chairs are away ______ Sweep and mop floor if needed. ______ Wash coffee pot or water pitcher or dishes used ______ Throw trash out and replace trash bin liners if needed ______ Check restrooms for cleanliness ______ Turn off air conditioner/heater ______ Turn off all lights ______ Look doors, place leave key and checklist in mail slot of Office door Commentary Section : _________________________________________ _________________________________________ _________________________________________ Thank you !
“Pay careful attention to yourselves and to all the flock, in which the Holy Spirit has made you overseers, to care for the Church of God, which He obtained with His own Blood.” (Acts 20:28) TEAMWORK is the ability to work together toward a common vision. The ability to direct individual accomplishment toward organizational objectives. It is the fuel that allows common people to attain uncommon results. ASPIRE… In building the life we’ve imagined, we must be true to our beliefs, dare to be ethical, and strive to be honorable.
We have work to do! By Bishop Gerald Barnes Diocese of San Bernardino The following was taken from a homily Bishop Gerald Barnes gave at the 125th Anniversary Mass at St. Anthony, San Jacinto on June 13. Readings for review: Isaiah 61:1-3d; Luke 10:1-9 Everything is relative when we talk about age. Think of how much has changed in 125 years. Look at how travel has changed. I was in St. Louis, Missouri for a Bishops Meeting this week and I was here the same day, a four-hour trip. How long did it take them back then? Everything seems to have changed. Today we give thanks for the one thing that has remained constant here, the faith of the people in San Jacinto. We thank God for that. It is a faith that has gotten people through very joyous times and very difficult times. So we thank God for the people who have built this faith community of St. Anthony of Padua, for the hope that they held before them for many years and for the community they formed, a community of charity. Today we are told in the scriptures who we are to be. We heard what our faith was to be and has been. The prophet told us that our faith was to always proclaim the favor of the Lord, announce it at all times and in all ways. We are to proclaim liberty to the captives and release the prisoners, offer comfort to those who mourn and the broken hearted. That has been done here and it has been done well. So we live in gratitude. We hear what the Lord says. The harvest is great the Lord Jesus says. Sometimes we fail to see it. We fail to see that there are those who are ready to be gathered, ready to be collected. There are those who are out there waiting to hear the Good News. The 12 disciples have their role, but the 72 are needed. Seventy-two, a great number, meaning all are sent to the entire world, because the harvest is great. There are people looking to find hope. We need to reach these people. The Lord says open your eyes! Look at the needs of the community. Who are the captives here? Those who are addicted to all kinds of things, they need to be freed. Look at the youth who are looking for hope, who are looking to continue their lives in the world and give glory to God in the world. Look at them. They are in need of hearing the Good News of the world. Look at our elderly. Don’t pass them by. Listen to their stories; accompany them on their journey. Do not forget them. Touch the lives of the sick. Let them know that you care. The harvest is great. The Lord says the 12 are not enough. I need the 72. They are the laborers. They are the ones to carry the message out, to provide healing. They are the ones to carry out my word into their everyday lives. The 72 are you. You have a job and the rewards are out of this world! Open your eyes and look around. The harvest is plenty. Let us keep the faith of this community alive. We are disciples of Jesus. We are called to carry the message in the world so the world can be transformed and so the people may know God’s love and God’s mercy. We are the 72 of today. We are the disciples of the Lord Jesus and we have a mission.
