REGULATIONS GOVERNING THE USE OF THE PLYMOUTH CHURCH BUILDINGS Building capacity of the Parish Hall is limited to 175 people (by town permit). 1. All functions shall end in time for guests as well as catering staff to be out of the building by 11:00 pm. 2. All functions shall require Caretaker(s) or a trained church representative (Sponsor) to be present. Certain situations may warrant more than one caretaker/sponsor be present at an event. The renter shall pay for the caretaker/sponsor(s) at the current hourly rate. This fee is charged in addition to the regular hall rental fee, with the hours tallied starting when the doors are unlocked until the doors are locked at the end of the event. A caretaker/sponsor may not be necessary for functions held during regular work hours for church office and/or maintenance staff. 3. The policy regarding alcoholic beverages allows that only wine (including champagne) and/or beer may be served. Beer and wine must be served by a certified, insured bartender responsible to the applicant/renter. A certificate of insurance stating liquor liability coverage must be received in the church office prior to the event. Wine bottles are not permitted on guest tables. No alcoholic beverages may be brought out of the building. A one-day liquor license may be required by the Town of Framingham. The applicant/renter must inquire as to whether this is applicable to their situation by calling the Town of Framingham License Administration Office at (508) 532-5402. 4. If you are hiring a caterer to work in our kitchen, they must file an application for a permit to operate a temporary food service operation with the Framingham Board of Health at least 7 days prior to your event. Please call the Board of Health to request a form at (508) 508-532-5470. 5. Certificates of insurance covering Worker's Compensation and Public Liability must be procured from any catering firm and/or bartender employed by the rental applicant and placed on file with the church office at least two weeks before the function. 6. All persons, organizations and committees (including members of this congregation) to whom use of the Parish Hall facilities has been granted shall use only the areas assigned to them and shall at all times maintain proper decorum while on church property. 7. All persons or organizations and their caterers using church facilities shall leave the same in a clean and undamaged condition. They shall be held responsible for any loss or damage to any equipment or property. Any expense incurred by the church for failure to comply with any provisions of this regulation shall be the responsibility of the applicant. If necessary the security deposit will be retained and if it does not sufficiently cover the expense, additional charges will be due. The renter and/or caterer shall receive a verbal release from the Caretaker before leaving after the event. 8. The church, its officers, trustees and congregation, assume no responsibility for damage or loss of property, personal or otherwise, in the church buildings, parking lot or grounds. Security of gifts and all private property is the responsibility of the renter. 9. The local fire code severely restricts the use of candles. Candles may be placed only on tables, and the flames must be totally shielded by glass chimneys or globes. 10. Smoking is not permitted within the church buildings. 11. All youth groups using Parish Hall facilities shall provide adult supervision (at a ratio of at least 1 adult to every 10 youth). The adults shall be present during the entire time the facilities are in use. Over > > >

Approved by the Board of Trustees (now Property Management Council) of the Plymouth Church Revised October 2004, August 2011, April 2014

12. The church shall have the right to hire, at the applicant’s expense, one or more police officers or other security personnel for duty the day or night of the function, as deemed necessary by the Church Administrator/Trustees Council. 13. All renters and/or caterers must dispose of their own trash by removing it from church property unless the renter has paid an additional fee ($50.00). In this case, the trash should be disposed of in the dumpster at the rear of the parking lot. If trash is left for the church to dispose of without prior consent, a $50.00 fee will be retained from the security deposit. 14. Nothing shall be driven into or fastened on the walls, ceilings, floors or other structural areas of the buildings in a way that would cause damage. 15. Decorations such as balloons, crepe paper, banners, flowers or any other decorating materials will not be allowed on railings, window sills, walls or other parts of the Parish Hall unless secured by “Painters Tape” which will not ldamage the surface. We do not allow anything to be attached to the chandeliers. Helium balloons may be used but we request that the attached strings be long enough to retrieve from the ceiling if they should come loose. 16. Alterations, additions, or rearrangement of furnishings, chairs, tables, or equipment shall not be made without prior approval of the Church Administrator and/or church caretaker/sponsor. 17. Only the chairs provided by the church are to be used in the Parish Hall. Chairs rented and brought in from another source will not be allowed. 18. Scattering of confetti, rice, birdfeed or other like substances is not permitted in church buildings or on church property. 19. All food and drinks are to be kept within the main function room away from carpeted areas. 20. The dishwasher is to be used for church functions only and operated by a person that has been trained to do so. 21. The play-yard adjacent to Plymouth House is not available at any time. 22. Renters may use the courtyard if weather permits. Please give us prior notice and the alarm will be turned off and doors left unlocked during your event. No alcohol may be brought out to the courtyard. 23. The policy regarding severe weather-related or other emergency cancellations is:  If an event must be postponed or cancelled due to severe weather conditions or another emergency situation, every effort will be made to reschedule.  If the event is cancelled twelve or more hours prior to its anticipated start, the church reserves the right to retain the non-refundable deposit only.  If cancellation is less than twelve hours prior to the event, the church reserves the right to retain one-half the basic rental fee.

All persons and groups using the Plymouth Church Buildings acknowledge their willingness and intention to comply with the above regulations. The Church Administrator and/or the Property Management Council may make exceptions in appropriate circumstances.

Approved by the Board of Trustees (now Property Management Council) of the Plymouth Church Revised October 2004, August 2011, April 2014