Meeting Agenda BOARD OF EDUCATION ♦ NILES TOWNSHIP HIGH SCHOOLS ♦ DISTRICT 219 December 15, 2014 I.
Call to Order and Roll Call (6:30 p.m.)
II.
Closed Session To discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees, collective bargaining, purchase of property, security procedures, student disciplinary cases, the placement of individual students in special education programs and other matters related to individual students and pending litigation.
III.
Recall to Order (7:45 p.m.)
IV.
Pledge of Allegiance
V.
Changes / Additions to the Agenda
VI.
Audience to Visitors (on agenda items only)
VII.
Student Representative Comments Niles North – Rebecca Rabizadeh Niles West – Cassie Bergman
VIII.
Community Representative Comments
IX.
Approval of Consent Agenda − Monthly Bills and Payroll .................................................................................................................................. 1 − Personnel* ....................................................................................................................................................... 2 − Minutes of the November 17, 2014 Board of Education Meeting – Open and Closed Session Minutes* ......... 3 − Parent Donation ............................................................................................................................................... 4 − Additional Mag Locks at North and West ......................................................................................................... 5 − Residency Office at Pole Barn ......................................................................................................................... 6 − Niles North Request for International Field Trip ............................................................................................... 7 − Disposal of Obsolete Textbooks ...................................................................................................................... 8
X. Superintendent’s Report XI. Principals’ Report XII. Board Members’ Comments XIII. Board Committee Reports XIV.
Business − NTFTSS Contract Extension ............................................................................................................................ 9 − 2014 Property Tax Levy Request (Discussion and Action) ............................................................................ 10 − Seal of Biliteracy (Discussion and Action)...................................................................................................... 11 − Scoreboard at West Basketball (Discussion and Action) ............................................................................... 12 − Scoreboards at North and West Football (Discussion Only) ......................................................................... 13 − Policy and Procedure First Reading (Discussion Only) ................................................................................. 14
XV.
Old Business
XVI.
New Business
XVII. Audience to Visitors (on items related to District business) XVIII.
Information Items − Monthly Financial Statement – October 2014 ................................................................................................. 15 − FOIA (Freedom of Information Act) ................................................................................................................ 16
XIX.
Closed Session (if needed)
XX.
Adjournment
*Denotes items for Board members only
Upcoming Board of Education Meeting Dates: January 12, 2015 February 9, 2015 March 16, 2015 April 13, 2015 May 11, 2015
Meeting Minutes Board of Education ♦ Niles Township High Schools ♦ District 219 ♦ Cook County, Illinois November 17, 2014 I. Call to Order and Roll Call Board President Robert Silverman called the meeting to order at 6:40 p.m. Board Members Present at Roll Call: Sheri Doniger, Carlton Evans, Jeffrey Greenspan, Ruth Klint, David Ko, Robert Silverman. Absent: Eileen Valfer. II. Closed Session It was moved by KLINT and seconded by KO to recess into closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees and collective bargaining. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Ko, Silverman. The motion carried. The Board recessed into closed session at 6:45 p.m. III. Open Session It was moved by KLINT and seconded by DONIGER to return to open session at 7:40 p.m. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Ko, Silverman. The motion carried. IV. Recall to Order Mr. Silverman recalled the meeting to order at 7:46 p.m. The Pledge was recited. V. Changes / Additions to the Agenda Added to the Consent Agenda was a personnel handout. VI. Audience to Visitors Janette Enwia, 5038 Dobson, Skokie and Fairview District 72 board member, addressed the Board about a comment made at the October 20 meeting regarding Project Lead the Way, where it was stated elementary districts are sending District 219 “their problems,” which she took to mean students. Mrs. Enwia went on to speak of the accomplishments of her son as well as other Fairview graduates. She also spoke of the great things Fairview is doing with students as well as the cost of the consolidation with District 69. Mr. Silverman said that no one said Fairview students are a problem. The discussion was there are problems with the readiness of students coming into Niles West. He went on to say the percentage of college ready Fairview students Class of 2018 are 68% English, 48% math, 51% science and 42% reading. Dr. Gatta added that District 219 has partnered with the sender schools to ensure students’ success in college. Of District 219 graduates, 30-40% are not ready for college. For those that attend Oakton, 70% are in remedial mathematics. Help for these students is a township-wide issue. Dr. Gatta said that she has been discussing this need since 2010. Schools do not have the same assessment data. Not every child’s needs are being met – we can do better together than being apart. There does not have to be a firewall within districts; we need leadership from all the boards. Dr. Gatta went on to say that she is meeting with District 73.5 and District 67. Mrs. Enwia said Fairview is opening its doors to Dr. Gatta. Dr. Gatta said she will call Dr. Whitaker to get on a future agenda.
Minutes of the Regular Board Meeting of November 17, 2014
Page 1 of 7
Richard Evonitz, 7420 Kenneth, Skokie, said he addressed the Board back in August to voice his concerns about the District 69-219 agreement. Since that time he has read the agreement and still has concerns on the legality of this agreement. Dr. Gatta asked Mr. Evonitz for specific questions he had so that she can review and address at a future town hall meeting so all community members can be informed of any issues. VII. Student Board Member Comments Niles North - Rebecca Rabizadeh said she appreciated the Board having breakfast with the Student Association. The Variety Show went very well and was well attended. This year’s School Chest has chosen the Daniel M. Horne Foundation and they are motivated to do well. There will be a Diversity Winter Party after school on December 8. The Student Association went to a leadership conference and found it very informative. Niles West – Cassie Bergman reported this week is Stand Up Week to raise awareness against bullying. The play, Dead Man’s Cell Phone was performed last week. Coffee House Cabaret will be performed this week. The National Honor Society inducted 78 seniors last week. VIII. Community Representative Comments No one asked to speak. IX. Approval of Consent Agenda It was moved by DONIGER and seconded by KO to approve the amended Consent Agenda. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Ko, Silverman. The motion carried. Included in the consent agenda were: −
Approved Monthly Bills and Payroll in the amount of $10,020,158.98.
−
Personnel •
•
Approve the resignation of the following certified staff: NAME
POSITION
EFFECTIVE DATE
Yin, Iris
Humanities and World Languages
December 19, 2014
Approve the resignation of the following certified staff for the 2015-2016 school year: NAME
Lee, Yoon •
•
•
•
POSITION
Physical Welfare
EFFECTIVE DATE
May 21, 2015
Approve the following certified staff leave of absence for the 2014-2015 school year: NAME
POSITION/LOCATION
TYPE OF LEAVE
LEAVE FTE
Iafrate, Stephanie
English – North
Child Rearing - unpaid
Approx. 4/6/15 – 4/30/15
Approve the employment of the following support staff for the 2014-2015 school year: NAME
POSITION
FTE
EFFECTIVE DATE
Batti, Imad
Paraprofessional, ELL – P1 / Step 2, 186 days
1.0
October 23, 2014
Approve the retirement of the following support staff: NAME
POSITION
EFFECTIVE DATE
Lenhardt, Carolyn Nissan, Marika Schero, Dianna
Textbook Center Manager Literacy Center Assistant Executive Assistant to the Assistant Superintendent for Operations and Chief Legal Officer, Confidential
May 25, 2017 December 18, 2015 December 31, 2018
Approve employment of the following part-time/temporary staff for 2014-15 School year: NAME
POSITION / LOCATION
Callaghan, Richard
Security / North
Minutes of the Regular Board Meeting of November 17, 2014
SALARY
$18.00/Hr.
EFFECTIVE DATE
11/17/14 Page 2 of 7
Cardona-Nodarse, Emily Farrell, Piper Hattam, Elizabeth Lukes, Marcus Ramseyer, Conor •
Science Lab Assistant / West Science Lab Assistant / West Security / North Equipment Manager / West Science Lab Assistant / West
$8.25/Hr. $8.25/Hr. $16.00/Hr. $16.00/Hr. $8.25/Hr.
11/17/14 11/17/14 11/17/14 11/17/14 11/17/14
Approve the employment of the following stipend positions for the 2014-2015 school year: NILES WEST
NAME
Indo-Pak, Sponsor Wrestling, Assistant Wrestling, Assistant Competitive Auto Club, Sponsor Competitive Robotics Club, Sponsor Competitive Robotics Club, Assistant Play 5, Director Boys Swimming, Assistant Boys Swimming, Assistant Girls Basketball, Assistant Girls Basketball, Assistant Girls Basketball, Assistant Girls Basketball, Assistant Girls Basketball, Assistant Boys Basketball, Assistant
Muztar, Mudassir (.5) Gould, David (.5) *Stock, Steven (.25) Richmond, Timothy Sullivan, Timothy Garner, Brent *Friedman, Daniel (.25) *Torres, Louis (.25) *Bromberg, Amy (.75) Larrabee, Daniel (.25) *Fakoury, Amir (.25) *Anderson, Chamissa (.25) Ali, Amir (.25) *Stoneberg, Patrick (.25 *Pabst, Barbara
NILES NORTH
NAME
Competitive Robotics Club, Sponsor Competitive Robotics Club, Assistant Baseball, Assistant Baseball, Assistant Girls Soccer, Assistant Student Activities Board
Barton, Robb Hankes, Angela *Vitale, Vincent (.5) *Zagorski, Michael (.5) *Villamil, Arturo Andritsakis, Eleni (.33)
*Indicates not a District 219 employee
•
Approve employment of the following certified substitutes for the 2014-2015 school year: Shlimon, Phillip Zivanovic, Aleksandra
•
Approve employment of Pam Nikitow as a clerical substitute for the 2014-2015 school year.
•
Approve a one day non-paid leave of absence for Poonam Patel on December 15, 2014.
•
Approve the resignation and general release agreement of Carolyn Drblik as presented in closed session.
•
Approve the following employment action: CASE #
2015-E01
DISCIPLINARY ACTION
Suspension without pay one (1) day
EFFECTIVE DATE
November 20,, 2014
−
Approve Minutes of the October 20, 2014 Board of Education meeting – open and closed session.
−
Approve FY 2016-17 school calendar.
−
Approve Resolution Authorizing the Permanent Interfund Transfer of Monies from the Education Fund to the Capital Projects Fund.
−
Approve Resolution Authorizing the Permanent Interfund Transfer of Monies from the Operations and Maintenance Fund to the Capital Projects Fund
−
Acceptance of $20,000 Donation from the Abraham Fuchsberg Family Foundation restricted to the Niles West Choral Activity Account
−
Approval of German Exchange Trip to Germany and Austria for Niles North and Niles West students on June 11-27, 2015 at no cost to the District
Minutes of the Regular Board Meeting of November 17, 2014
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X. Superintendent’s Report Schools are looking at what changes may be made with the new governor elect. There are those pieces that are in motion in terms of the legislature SB 16 and the pension cost shift; these will be looked at as far as budgeting scenarios this winter. Much of the mandates come out of the ISBE Superintendent’s office. This is an appointed position and it is believed there will be a new group running the state board. We will have to see if there are any changes regarding testing, licensure and charters. As far as testing, Dr. Gatta said we will push for what is important for our parents and students, with access and equity for all students and looking for ACT testing free of charge and have that be a measure for college readiness. Work is continuing on Classrooms First Consolidation with District 69. The committee is working on specifics as we roll out. Dr Gatta will be talking with the District 73.5 board tomorrow evening and District 67 in December. A website is being developed so everything can be in one place, including missions, goals, expenditures, strategic initiatives and outcome data. This should be up and running in a couple months and all the information will be available in one location. Principals’ Report − Niles West Jason Ness thanked the Board for attending breakfast with Student Government. He said the Board provided a unique perspective to the students. A Veterans Day flag ceremony was held. The month of November is Niles West Supports Military Families. Care packages are being put together. For the December 5 Pep Assembly, Mark Rigby will shave his head if every student provides one donation, or 2,600 items. He will shave his beard if 5,800 items are collected. Current count is 1,100 items. Military families and military alumni will be invited to this assembly. Each class will have a special color to wear and the gym will have a USA theme. Ryan Geu was voted Most Inspirational Teacher. The partnership between buildings is apparent. This is the first year for a Robotics team and they qualified for state. The North Debate team is ranked #1 and West #2 in the country with the amount of Tournament of Champions bids. It is the second consecutive year West has been placed on the College Board’s AP District Honor Roll. −
Niles North The Army Recruitment Battalion in Evanston served as Color Guards for North’s Veterans Day celebration. Over $200 was raised for the Wounded Warrior Project and stars were hung on the Wall of Honor. Six students qualified for state in girls’ swimming. North hosted the swimming sectionals last week and many statements and emails were received praising the facility. The Robotics Team competed in their first event; 21 teams were present, four representing North, two of which qualified for state. The Choir/Orchestra Holiday Concert will be held at 7:30 p.m. on December 15 – all are encouraged to attend. It was noted that this is a Board meeting date. There was discussion of possibly having the meeting at North so Board members could attend the concert. North received AP Honor Roll recognition.
XI. Board Members’ Comments Carlton Evans said he enjoyed being at West’s Veterans Day celebration. While there he learned that the boys’ basketball team will be assisting veterans next week by loading turkeys on trucks. He went to the Courageous Conversations Conference in New Orleans with three other board members, teachers and administrators – he learned a lot regarding racial equity and he is excited to be involved in this effort. Jeff Greenspan also attended the New Orleans Conference and said he became aware of many issues that need to be discussed. He emphasized that we need to focus and take action on each issue so that we can have more equitable schools. He attended the Hebrew National Honor Society Movie night and said it was a great program. Sheri Doniger attended Courageous Conversations. She and Guy Ballard attended the INACOL Conference, which focused on online learning and blended learning. They also discussed personalized and flexible learning plans. She said she is very excited about the future of education. Bob Silverman said he attended the two student breakfasts. He was impressed with how each group was prepared and it yielded wonderful conversations. He also attended the Variety Show at North and said it
Minutes of the Regular Board Meeting of November 17, 2014
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gets better every year. He also commented that by having this type of program and other extra-curricular activities will hopefully bring out each student’s super talent. XII. Board Committee Reports Policy Committee – there is a meeting November 20. CSSI – There are two realignments that are coming to the Board tonight – STEM and digital literacy which will award academic achievement for language. XIII. Business Heartland Health Centers Presentation and Contract Approval Dana Silverblatt of Heartland gave a presentation on their history and explained how they will operate the school based health clinics that will open next August at Niles North and Niles West. Dr. Gatta stated this initiative was first brought to the Board in August 2012 and it is very exciting to have this come to fruition. This will provide more care to students at a reduced cost to taxpayers. Mr. Greenspan noted that the North Suburban Healthcare Foundation voted unanimously to award Heartland $1.3 million to renovate existing space at both schools for the clinics. The Foundation Board unanimously supports this concept for the community. He said it sends a message that together we can work to find solutions for students and families. It was moved by DONIGER and seconded by EVANS to approve the School Based Health Clinic Site License Agreement with Heartland Health Centers commencing on or about August 1, 2015. A roll call vote was taken. Voting Aye: Doniger, Evans, Klint, Ko, Silverman. Abstain: Greenspan. The motion carried. Annual Review – Final Recommendation Mr. Silverman reviewed the recommendations as follows: • School Day – no recommendation at this time; • School Based Health Clinics – reaffirm commitment to Heartland and approval of school based health clinics, which was just approved by the Board; • Classrooms First Consolidation – to reaffirm commitment to District 69 and as many feeders as want to join; • Digital Literacy Requirements – continuation of the digital literacy pilot program for the 2015-16 school year and continue to refine the materials and metrics for awarding a credit towards graduation in the future; and • Community Service Graduation Requirement – reaffirm commitment to ICARE and the graduation cord honor. Do not require community service as a graduation requirement. It was moved by DONIGER and seconded by KLINT to approve the Annual Review of Programs and Personnel for the 2015-16 School Year. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Ko, Silverman. The motion carried. New Courses/Structures for 2015-16 Anne Roloff gave details on the recommendations -a new course in Civics which would replace Western Civilization and a new curriculum track – Computer Science and Information Technology – which would align all computer science, software engineering and information technology courses. This direction will be on the ‘cutting edge’ with computer science rising in America. Courses currently are being done in different departments and this will sequence it and be easier for students to follow. Also it follows the Project Lead Minutes of the Regular Board Meeting of November 17, 2014
Page 5 of 7
the Way model. There would be no new courses added, just a realignment. It was noted that more courses need to be offered in summer school so students can follow a career cluster. It was moved by KLINT and seconded by DONIGER to approve the course proposal changes for the 201516 school year as follows: a new course in Civics to replace Western Civilization and Western Civilization Honors; incorporate a new department – Computer Science and Information Technology; rename Computer Programming to Introduction to Computer Science ICS-PLTW; change course name Video Game Programming to Advanced App Development; and create a section in the course book to display all the IT Pathway courses. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Ko, Silverman. The motion carried. Honor Roll Revision Dr. Roloff explained that a few years ago grade weighting procedures were changed. With that change a new honor roll system was needed. It was looked at last year, and brought to CSSI. The proposed changes do not recognize honor roll on unweighted grades for a marking period and removes scholarship keys. These changes align with what students will experience at the college level. It was moved by KLINT and seconded by DONIGER to approve the revised Honor Roll and Academic Honors to begin in the current school year (2014-15). A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Ko, Silverman. The motion carried. PARCC Testing 2015 Dr. Roloff stated that this assessment is replacing ISAT and Prairie State tests. There was a pilot last year that entailed nine tests in March and April. This is primarily for juniors and a portion is taken when they have completed 75% of the school year and again when they have completed 90% of the school year. The test is administered online; however, some portions may be paper/pencil. There are many critical details that are not available and still need to be worked out by the state. The tests do follow curriculum. Students will practice for the tests in late January and February. Illinois has a five year contract with PARCC. At this time, they are not sure how it will be used for college acceptance. ACT will be funded for the next two years. Administering ACT testing will be moved from the end of April to March. There were 26 states that originally signed on with PARCC testing; now 11 states are using this. A letter will be sent to parents on November 18, 2014 advising them of this change. Ann Goethals commented by saying teachers have a general disgust with PARCC, as they are losing instruction time to testing. XIV. Old Business There was no old business. XV. New Business There was no new business. XVI. Audience to Visitors (on items related to District business) No one asked to speak.
Minutes of the Regular Board Meeting of November 17, 2014
Page 6 of 7
XVII. Information Items − Financial Report for September 2014 − Freedom of Information (FOIA) Requests XVIII. Adjournment It was moved by DONIGER and seconded by KO to adjourn the meeting. A roll call vote was taken. Voting Aye: Doniger, Evans, Greenspan, Klint, Ko, Silverman. The motion carried. The meeting adjourned at 9:38 p.m.
_______________________________________ President
Minutes of the Regular Board Meeting of November 17, 2014
___________________________________ Secretary
Page 7 of 7
District 219 Administrative Center 7700 Gross Point Road Skokie, IL 60077 Tel. 847 626 3000 Fax. 847 626 3090 www.nileshs.k12.il.us
To:
Dr. Nanciann Gatta, Superintendent Board of Education
From: Dr. Anne Roloff, Assistant Superintendent for Curriculum and Instruction Date: December 15, 2014 Re: Request for Approval of an International Field Trip The following is a field trip request from Niles North to attend a learning trip to Canada to attend the Stratford Shakespeare Festival. The Board of Education is being asked to approve the trip. During the trip, drama students will attend a drama festival and participate in other cultural activities. The total cost of the trip is $14,900 and the cost will be paid by a combination of student funds and the activity budget. Recommendation: The Board approve the trip.
MEMORANDUM To:
Board of Education Nanciann Gatta, Superintendent
From: Anne Roloff, Assistant Superintendent Date: December 15, 2014 Re: Disposal of Obsolete Textbooks (Consent Agenda) Background In an effort to use the space in the Textbook Center most efficiently, we are seeking approval to dispose of obsolete books that have already been replaced. Directors and teachers have been contacted about keeping these books in their respective resource centers but have declined due to the advanced age of the books. We have contacted the following book buyers to purchase these textbooks; each has bought a limited number of books. Buyers:
Follett School Solutions 1340 Ridgeview Drive McHenry, IL. 60050
Chicagoland Bookbuyers 1040 Fairview Avenue Lake Forest, IL 60045
B & B Books 14505 Morningside Road Orland Park, IL.0462
Donations: ELL Parent Center 9440 Kenton Avenue Skokie, IL 60076
Bookfriends International 1000 Rand Road #206 Wauconda, IL 60084
Proposal: Books with no resale value will be donated to the ELL Parent Center and Bookfriends International, which provides the books to organizations in Africa. Recommendation: That the Board of Education donate and sell the obsolete textbooks appearing in the attached list.
2014-15 Obsolete Textbooks Title & Book Code
A Midsummer Nights Dream
Total Books
Chicagoland Book Buyers
B & B Book Buyers
Bookfriends Follett Books Int'l (Donation)
1
No
No
No
1
North
--
North
School
Algebra 1 (MA81)
3
No
No
No
Algebra 1 Concepts & Skills (MA92)
73
No
No
No
American History
66
Yes
No
No
--
North
AP Biology (SC78)
59
No
No
No
--
North
Avance (SP66)
49
No
No
No
--
North
Basic English Grammar Wb
5
No
No
No
5
North
Basic Materials in Music Theory (MU14)
23
No
No
No
--
North
British and Western Literature (ER30)
226
No
No
No
--
North
Business and Personal Finance (BU14)
37
No
No
No
24
North
Calculus Graphical, Num. Algebraic MA59
101
No
No
No
--
North
Cinco Maestros (SP35)
24
No
No
No
--
North
North
Conceptual Chemistry (SC39)
1
No
No
No
1
North
El Cuento Hispanico (SP42)
37
No
No
No
--
North
En espanol 1
1
No
No
No
--
North
En espanol 2 (SP59)
21
No
No
No
--
North
En espanol 3 (SP58)
206
No
No
No
--
North
Explore the Ancient World (SO35)
43
No
No
No
20
North
Explore World History (SO34)
42
No
No
No
20
North
Famous American Plays of the 1940's EN49
130
No
No
No
--
North
Geometry Concepts & Skills (MA98)
86
No
No
No
--
North
Glencoe Health (HH10)
1
No
No
No
1
North
Harmonic Materials in Tonal Music (MU19)
21
No
No
No
--
North
Human Anatomy & Physiology (SC77)
133
Yes
No
No
--
North
Interacciones (SP43)
45
No
No
No
--
North
Life Skills English Workbook
5
No
No
No
5
North
Living In The Environment (SC84)
87
No
No
No
48
North
Managing & Maintaining Your PC (IA40)
42
No
No
No
--
North
Marketing Essentials
1
No
No
No
1
North
Perspectives on Health (PY02)
1
No
No
No
1
North
Pysychology and You
1
No
No
No
--
North
Redaccion Y Revision (SP41)
27
No
No
No
--
North
Sol Y Sombra (SP34)
63
No
No
No
--
North
Spanish First Year (SP62)
152
No
No
No
--
North
Spanish Two Years (SP63)
268
No
No
No
--
North
Speech: Exploring Communication (ER77)
45
No
No
No
24
North
Sports & Entertainment Marketing
38
No
Yes
No
--
North
The Americans
8
No
No
No
--
North
The American Journey
1
No
No
No
--
North
The Contemporary Business
1
No
No
No
--
North
The Human Body in Health & Disease
23
No
No
No
23
North
The King Must Die
1
No
No
No
--
North
The Prose Reader (ER01)
1
No
No
No
--
North
2014-15 Obsolete Textbooks Title & Book Code
Working with Young Children (HE19)
Total Books
Chicagoland Book Buyers
B & B Book Buyers
Bookfriends Follett Books Int'l (Donation)
83
No
No
No
20
School
North
World Cultures (SO49)
1
No
No
No
1
North
World Hist. for a Global Age, #1 (SO11)
29
No
No
No
12
North
World Hist. for a Global Age, #2 (SO10) Adventures in American Literature (ER48)
45 140
No No
No No
No No
12 No
North
Algebra 1: Concepts and Skills (MA92)
2
No
No
No
No
West
Algebra 1: Exploration and Applications (MA47)
1
No
No
No
No
West
American History: A Survey, 12th Edition (SO96) AP Biology Investigative Labs workbook, 7th Edition (CW69) AP Biology, 7th Edition (SC78)
105
No
30
No
No
West
24
--
--
--
--
West
1
No
No
No
1
West
Avance! (SP66) Calculus: Graphical, Numerical & Algebraic (MA59) Chemistry, by Zumdahl, 5th Edition (SC56)
1
No
No
No
No
West
2
No
No
1
1
West
1
No
No
No
1
West
Conceptual Physics (SC38)
2
No
No
No
2
West
En Espanol 1 (SP45)
1
No
No
No
No
West
En Espanol 2 (SP59)
2
No
No
No
No
West
En Espanol Level 3 (SP58)
225
No
No
No
No
West
Enfoques: Student Activites Manual (SW08)
16
--
--
--
--
West
Explore the Ancient World (SO35)
50
No
No
No
No
West
Explore World History (SO34)
47
No
No
No
No
West
Geometry: Concepts & Skills (MA98)
1
No
No
No
No
West
Holt Algebra 2 (MA90)
2
No
No
No
2
West
Holt Science Spectrum - Old (SC65) Human Anatomy and Physiology Textbook (SC77) Human Anatomy and Physiology workbook (CW50) Interacciones (SP43)
2
No
No
No
No
West
117
No
3
103
11
112
No
No
No
24
46
No
No
No
No
West
Journey Across Time (HY32)
3
No
2
No
No
West
Lituratura Y Arte (SP47)
52
--
--
--
--
West
Living in the Environment (SC84)
65
No
No
59
6
West
Master Theory - Books 1 (MU09)
112
--
--
--
--
West
Master Theory - Books 2 (MU10)
100
--
--
--
--
West
Master Theory - Books 3 (MU11)
107
--
--
--
--
West
Master Theory - Books 4 (MU12)
67
--
--
--
--
West
Master Theory - Books 5 (MU13)
74
--
--
--
--
West
Master Theory - Books 6 (MU14)
97
--
--
--
--
West
Modern Automotive Technology (IA38)
1
No
No
No
1
West
Mythology by Edith Hamilton (EN44)
145
--
--
--
--
West
Perspectivas (SP69)
37
No
No
No
No
West
Precalculus: 4th Edtion (MA57)
2
No
No
No
No
West
172
--
--
--
--
West
150
--
--
--
--
Science Explorer, Life Science (Biology) (SC71) Science Spectrum, Physical Science with Earth and Space Science (SC10)
West
West West
West
2014-15 Obsolete Textbooks Total Books
Chicagoland Book Buyers
B & B Book Buyers
Spanish 3-Yr Review Text (SP64)
264
--
--
--
--
West
Spanish Graded Reader (SP07)
56
--
--
--
--
West
Tertulia (SP70)
30
No
No
No
No
West
The American Journey (HY34)
1
No
No
No
No
West
Working with Young Children (HE19)
2
No
No
No
2
West
World History for a Global Age, Book 1 (SO10)
46
No
No
No
22
West
World History for a Global Age, Book 2 (SO11)
43
No
No
No
15
West
Title & Book Code
Bookfriends Follett Books Int'l (Donation)
School
District 219 Administrative Center 7700 Gross Point Road Skokie, IL 60077 Tel. 847 626 3000 Fax. 847 626 3090 www.nileshs.k12.il.us
To:
Board of Education Dr. Nanciann Gatta, Superintendent From: Dr. Anne Roloff, Assistant Superintendent for Curriculum and Instruction Date: December 15, 2914 Re: Seal of Biliteracy (discussion and action) The state of Illinois is one of the first states to recently pass an exciting new initiative for students: the Seal of Biliteracy. Students who demonstrate proficiency in English and one other language may be eligible to receive this recognition on their transcript and diploma. Many of our students are very successful in acquiring second language skills in their World Languages classes. In addition, with over sixty percent of our students speaking another language at home, we feel that the Seal of Biliteracy is an important acknowledgement of 21st Century workplace skills that will benefit many of our students. We are interested in offering this opportunity to our students in D219. We would like to apply to pilot the program yet this year, and offer it in the future to our senior students in the fall. The proposal on the following page outlines the Seal of Biliteracy program. Todd Bowen, Director of World Languages, will be present at the Board meeting to review the Seal of Biliteracy and answer questions. I move to approve the Seal of Biliteracy for District 219.
Illinois’s State Seal of Biliteracy A new initiative ISBE has created a new program of recognition for students who are proficient in English and another language(s). The other language(s) may be a home language or the language studied in school provided the student demonstrates a high level of proficiency in all skill areas as well as meets or exceeds the State’s English assessments. Achievement of the Seal of Biliteracy is to be acknowledged on the student’s transcript as well as on the diploma. Students typically demonstrate English skills through the State’s standardized English Language Arts assessment (meets or exceeds), achievement of a “proficient” score on the English language proficiency assessment through ELL, or with an “intermediate high” on a nationally normed language exam. Students may demonstrate attainment of “intermediate high” in languages other than English through a standardized exam measuring all skills areas or “intermediate mid” through an alternative evidence method when no standardized test exists for that language, disabilities exist that indicate a standardized test is inappropriate, or the test does not measure all skill areas. An alternative evidence method of a portfolio containing evidence of “intermediate high” proficiency in all skill areas is possible should a district deem it desirable. To offer the Seal of Biliteracy, a district must: ● include it in the course catalogue ● assign an administrator as a program supervisor ● post the opportunity on its website ● apply each year to participate For District 219, initial discussions have included: ● offering testing for the Seal in the fall of the senior year after students will have maximized the opportunity for learning the language ● including it on the 7th semester transcript for college applications ● administering the AAPPL (ACTFL’s Assessment of Performance towards Proficiency in Languages) which meets the assessment criteria for an affordable price (approximately $20 per student) The AAPPL exists in Arabic, Chinese, French, German, Russian, Spanish, and ESL. ● allowing students to elect to participate and pay the testing fee ● outlining the alternative portfolio process for other languages ● communicating Seal information to all students annually Following unanimous approval in Springfield by the Legislature where the Seal was viewed as acknowledgement of preparation for the 21st century workplace, ISBE approved guidelines, released them for public comment, and final approval of regulations is expected soon. Respectfully submitted, Todd Bowen, Director of World Languages
POLICY AND PROCEDURAL CHANGES: FIRST READING December 15, 2014 Board of Education Meeting All recommended changes have been reviewed and approved by the Policy Committee, relevant staff members, and where needed, the District’s attorney. Number 5:30
Name Hiring Process and Criteria
5:30-AP3
Administrative Procedure – Recruitment, Selection, and Employment of Staff Administrative Procedure – Personnel Records Family and Medical Leave Administrative Procedure – Substitute Teacher Rate of Pay Administrative Procedure – Student Teacher Observation and Internal Internship Request Weighted and Unweighted Grades and Grade Point Averages Exhibit – Grade Weight Criteria Form Achievement and Awards Student Assignment and Intra-District Transfer Administrative Procedure – Transfer Courses and Assignment Administrative Procedure – School Student Records Exhibit – Notice to Parent(s)/Guardian(s) and Students of Their Rights Concerning a Student’s School Records
5:150-AP 5:185 5:220-AP2 5:260-AP 6:282 6:282-E1 6:330 7:30 7:30-AP2 7:340-AP1 7:340-AP1, E1
Proposed Changes Eliminate TB test requirement pursuant to School Code. Update Personnel Office to Human Resources Office. Eliminate TB test requirement pursuant to School Code. Reformat policy. Update to current practice of 8 assignments per day. Eliminate TB test requirement pursuant to School Code. Eliminate class rank. Update to current practice. Eliminate class rank. Eliminate class rank. Eliminate class rank. Eliminate class rank. Eliminate class rank.
Niles Township High School District 219
5:30 Page 1 of 2
General Personnel Hiring Process and Criteria The District hires the most qualified personnel consistent with budget and staffing requirements and in compliance with Board Policy on equal employment opportunity and minority recruitment. The Assistant Superintendent for Operations is responsible for recruiting personnel and making hiring recommendations to the Board of Education. The Assistant Superintendent may select personnel on a short-term basis for a specific project or emergency condition before the Board of Education's approval. If the Assistant Superintendent’s recommendation is rejected, the Assistant Superintendent for Operations must substitute another. No individual will be employed who has been convicted of a criminal offense listed in Section 5/21B-80 of the School Code. All applicants must complete a District application in order to be considered for employment. Job Descriptions The Assistant Superintendent for Operations shall develop and maintain a current, comprehensive job description for each position or job category; however, a provision in a collective bargaining agreement or individual contract will control in the event of a conflict. Investigations The Superintendent or designee shall ensure that a fingerprint-based criminal history records check and a check of the Statewide Sex Offender Database and Violent Offender Against Youth Database is performed on each applicant as is required by State law. Fingerprint based criminal history records check will also be required for every employee. The Superintendent or designee shall notify an applicant if the applicant is identified in either database. The School Code requires the Board President to keep a conviction record confidential and share it only with the Superintendent, Regional Superintendent, State Superintendent, State Educator Preparation and Licensure Board, or any other person necessary to the hiring decision, or for purposes of clarifying the information, the Department of State Police and/or Statewide Sex Offender Database. Each newly hired employee must complete an Immigration and Naturalization Service Form as required by federal law. The District retains the right to discharge any employee whose criminal background investigation reveals a conviction for committing or attempting to commit any of the offenses outlined in 5/21B-80 of the School Code or who falsifies, or omits facts from, his or her employment application or other employment documents. The Superintendent shall ensure that the District does not engage in any investigation or inquiry prohibited by law and complies with each of the following: 1. The District uses an applicant’s credit history or report from a consumer reporting agency only when a satisfactory credit history is an established bona fide occupational requirement of a particular position. 2. The District does not ask an applicant or applicant’s previous employers about claim(s) made or benefit(s) received under the Worker’s Compensation Act. 3. The District does not request of an applicant or employee access in any manner to his or her social networking website, including a request for passwords to such sites. 4. The District provides equal employment opportunities to all persons. See Board policy 5:10, Equal Employment Opportunity and Minority Recruitment.
Niles Township High School District 219
5:30 Page 2 of 2
Physical Examinations New employees must furnish evidence of physical fitness to perform assigned duties and freedom from communicable disease, including tuberculosis. All physical fitness examinations and tests for tuberculosis must be performed by a physician licensed in Illinois, or any other state, to practice medicine and surgery in any of its branches, or an advanced practice nurse who has a written collaborative agreement with a collaborating physician that authorizes the advanced practice nurse to perform health examinations, or a physician assistant who has been delegated the authority by his or her supervising physician to perform health examinations. The employee must have the physical examination and tuberculin test performed no more than 90 days before submitting evidence of it to the Board of Education. Any employee may be required to have an additional examination by a physician who is licensed in Illinois to practice medicine and surgery in all its branches, or an advanced practice nurse who has a written collaborative agreement with a collaborating physician that authorizes the advanced practice nurse to perform health examinations, or a physician assistant who has been delegated the authority by his or her supervising physician to perform health examinations, if the examination is job-related and consistent with business necessity. The Board of Education will pay the expenses of any such examination. Orientation Program The District's staff will provide an orientation program for new employees to acquaint them with the District's policies and procedures, their school's rules and regulations, and the responsibilities of their position. Before beginning employment, each employee must sign the Acknowledgement of Mandated Reporter Status form as provided in policy 5:90, Abused and Neglected Child Reporting. LEGAL REF.:
105 ILCS 5/10-21.9 Employee Credit Privacy Act, 820 ILCS 70/. Right to Privacy in the Workplace Act, 820 ILCS 55/. Americans with Disabilities Act, 42 U.S.C. §12112, 29 C.F.R. Part 1630. Immigration Reform and Control Act, 8 U.S.C. §1324a et seq. 105 ILCS 5/10-16.7, 5/10-20.7, 5/10-21.4, 5/10-21.9, 5/21B-10, 5/21B-80, 5/10-22.34, 5/10-22.34b, 5/22-6.5, and 5/24-1 et seq. 820 ILCS 55/ and 70/. Duldulao v. St. Mary of Nazareth Hospital, 483 N.E.2d 956 (Ill.App.1, 1985), aff’d in part and remanded 505 N.E.2d 314 (Ill., 1987) Kaiser v. Dixon, 468 N.E.2d 822 (Ill.App.2, 1984). Molitor v. Chicago Title & Trust Co., 59 N.E.2d 695 (Ill.App.1, 1945).
CROSS REF.:
3:50 (administrative personnel other than superintendent), 5:10 (equal employment opportunity and minority recruitment), 5:40 (communicable and chronic infectious disease), 5:90 (Abused and Neglected Child Reporting), 5:125 (personal technology and social media: usage and conduct), 5:220 (substitute teachers), 5:280 (education support personnel – duties and qualifications)
ADOPTED:
August 4, 2014
Niles Township High School District 219
5:30-AP3 Page 1 of 3
General Personnel Administrative Procedures: Recruitment, Selection, and Employment of Staff All District employees involved in the hiring process will comply with applicable state and federal laws, board policies, and administrative procedures in the implementation of the following tasks. 1.
2.
Recruitment a.
Building administrators shall will refer all inquiries about a job to the Personnel Human Resources Office.
b.
Vacancy notices posted on web sites or sent to colleges, universities, employment agencies, or publications shall will originate from the Personnel Human Resources Office.
Selection a.
The Assistant Superintendent for Operations or designee will screen candidates from among the applicants and will make application files of eligible candidates available to the appropriate administrator.
b.
The administrator will decide which candidates to interview and will arrange the schedule of interviews, involving representatives of constituent groups as appropriate.
c.
The administrator shall will use the interview sheet to record information from each interview in the electronic application systemand shall send a copy to the Assistant Superintendent for Operations, for inclusion in the applicant’s file.
d.
The administrator will conduct reference checks and record information in the electronic application system.
e.
The Building Principal shall will interview the final two to five candidates for building positions, and shall will record information from each interview in the electronic application systemsubmit a completed interview sheet to the Assistant Superintendent for Operations.
e.
The Assistant Superintendent for Operations or a designee will conduct reference checks with previous employer(s) and others listed on the application and place a written record of the report in the application file.
f.
The Superintendent or designee will interview and approve proposed candidates for licensed positions before an employment offer is made. Building Principal (for building positions) or the administrator (for district positions) shall then inform the Assistant Superintendent for Operations which candidate is recommended for hire.
g.
The Assistant Superintendent for Operations or designee will interview and approve proposed candidates for non-licensed positions before an employment offer is made.
h.
Positions which can be filled by student employees will be filled by District students. i. Only in the case of no District students applying for or being qualified for a particular position will non-District candidates be considered.
Niles Township High School District 219 ii.
5:30-AP3 Page 2 of 3
District student candidates shall be considered in the following order: 1. Current District students. 2. District graduates.
3.
Employment of Regular Employees No one is officially hired for any position or work in the District until and unless approved by the Board of Education.
The Assistant Superintendent for Operations or designee shall: a. Offer employment to the approved candidate; b.
Determine the new employee's salary;
c.
Establish a start date in conjunction with the administrator (and current supervisor, for inside promotions). The start date shall be after the date of Board approval, except for emergency hiring approved by the Superintendent.
d.
Prepare a report for the Board of Education;
e.
Obtain a criminal background check and acknowledgment of child abuse reporting responsibilities.
f.
File in a timely manner with the Department of Economic Security an IRS form W-4 or IDES New Hire Reporting Form for each newly hired employee.
i.
Notify all administrators and department secretaries of new hires.
4. Employment of Temporary Help The Assistant Superintendent for Operations will develop lists of eligible at-will employees from applicant pools. These lists and any additions or deletions shall be approved by the Board of Education prior to any employment of an individual on the list. No temporary help may be hired unless the person appears on such an approved list. Appropriate background verifications will be done for all persons on these lists. 5.
Minimum Qualifications -- Teachers a. At least four years of study or at least 120 semester hours of credit earned at a college or university or at colleges or universities recognized by the North Central Association of Colleges and Secondary Schools. b. Hold an academic degree or degrees appropriate to the position sought and which meet(s) the accreditation standards of both the Illinois State Board of Education and the North Central Association of Colleges and Schools. c. Holds appropriate Illinois licensures (or approved waiver).
6. Nepotism a. A District employee may not supervise a relative or participate in the hiring process of a relative.
Niles Township High School District 219
Board Review: August 4, 2014
5:30-AP3 Page 3 of 3
Niles Township High School District 219
5:150-AP Page 1 of 4
General Personnel Administrative Procedure: Personnel Records Applicant Records Records for a successful employment applicant are maintained with the individual’s employment records. Records for an unsuccessful employment applicant are maintained for no less than 5 years from the application date. Applicant records include the following if received by the District: Employment application forms Transcripts Previous work experience References Such other relevant information as the District desires of applicants for screening purposes Personnel Records Personnel records for all employees include: Pre-employment records, including verification of past employment Dates of employment Records maintained pursuant to Internal Revenue Service regulations Valid certificate and/or evidence of required credentials for services being preformed Records maintained for the Illinois Teachers' Retirement System or the Illinois Municipal Retirement System Criminal background investigation history and report Form I-9 required under the Immigration Reform and Control Act Payroll information and deductions, including all records required to be kept by 5:35-AP2, Employees Records Required by the Fair Labor Standards Act (29 C.F.R.§§516.2and 516.3) Credit release information Sick leave, leaves of absence, personal leave, and vacation date (where appropriate) Relevant health and medical records, including the verification of freedom from tuberculosis required by The School Code (105 ILSC 5/24-5) Personnel documents that have been or are intended to be used in determining an employee’s qualification for promotion, transfer, discharge, or disciplinary action Salary schedule data Supervisory evaluations Promotions Disciplinary actions and accompanying records Awards received Letter of resignation or retirement Notice of discharge and accompanying records Notification that an employee is the subject of a Dept. of Children and Family Services (DCFS) investigation pursuant to the Abused and Neglected Child Reporting Act and any report to DCFS made or caused to be made by a District employee concerning another employee; this record will be deleted if DCFS informs the District that the allegations were unfounded Any additional information the District deems to be relevant In addition to the above, personnel records for all professional personnel include: Valid certificate for services being performed Copies of official transcripts required by The School Code (105 ILCS 5/24-23) Transcripts of graduate work completed
Niles Township High School District 219
5:150-AP Page 2 of 4
Verification of past teaching experience, if any Record of service work completed Acknowledgement of mandated reporter status Employment records will be maintained permanently for all District employees and former employees unless the Local Records Commission's approval is obtained to dispose of them. Access to Employee Records and Correction Requests An employee is granted access to his or her personnel records according to provisions in the Personnel Record Review Act, 820 ILCS 40/. Except for the documents described in Sec. 10 of the Review Act, and employee is granted access to his or her personnel records at least 2 times in a calendar year at reasonable intervals. Access to the employee's personnel records shall be according to the following guidelines and subject to any limitations specified in the Agreement between the Board of Education of School District No. 219 and the Niles Township Federation of Teachers or in the Agreement Between the Board of Education of School District No. 219 and the Niles Township Support Staff Local 1274 IFT/AFT-AFL/CIO: 1. The employee must submit a written inspection request to the Superintendent or the Superintendent’s designee. 2. The Superintendent or designee will provide the employee the opportunity for inspection within 7 working days after the request. If such deadline cannot reasonably be met, the District will have an additional 7 days to comply. 3. The employee will inspect the personnel record at the District's administrative office during normal working hours or at another time mutually convenient to the employee and the Superintendent or the Superintendent's designee. 4. Inspection of personnel records will be conducted under the supervision of an administrative staff member. 5. Neither an employee nor his or her designated representative will have access to records that are treated as exceptions in the Illinois Personnel Record Review Act discussed below in. 6. The employee may copy material maintained in his or her personnel record. Payment for record copying will be based on the District's actual costs of duplication. 7. The employee may not remove any part of his or her personnel records from his or her file or may not remove any part of his or her personnel records from the District's administrative office. 8. At the conclusion of the inspection the supervising administrator will record the date and time of the employee’s inspection on a ledger kept in the file. 9. Should the employee demonstrate his or her inability to inspect his or her personnel records in person, the District will mail a copy of (a) specific record(s) upon written request. 10. Should the employee be involved in a current grievance against the District or involved in any other contemplated proceedings against the District, the employee may designate in writing a representative who has the authority to inspect the personnel records under the same rights as the employee. 11. If the employee disagrees with any information contained in the personnel record, a removal or correction of that information may be mutually agreed upon by the District and employee. If agreement cannot be reached, the employee may submit a written statement explaining his or her position. The District will attach the employee's statement to the disputed portion of
Niles Township High School District 219
5:150-AP Page 3 of 4
the personnel record and the statement will be included whenever that disputed record is released to a third party as long as the disputed record is part of the employee's personnel file. Inclusion of any written statement attached to the disputed record in an employee's personnel file without any further comment or action by the District will not imply or create any presumption that the District agrees with the statement's contents. Restrictions on Information that May Be Kept The District will not gather or keep a record in an employee's associations, political activities, publications, communications or non-employment activities, unless the employee submits the information in writing or authorizes the District in writing to keep or gather such records. However, the District may gather or keep records in an employee's personnel file concerning activities occurring on the District’s premises or during the employee's working hours that: (1) interfere with the performance of the employee's duties or activities, or the duties or activities of other employees, regardless of when and where occurring, (2) constitute criminal conduct or may reasonably be expected to harm the District's property, operations or educational process or programs, or (3) could, by the employee's actions, cause the District financial liability. 820 ILCS 40/9. Records identifying an employee as the subject of an investigation by the Department of Children and Family Services shall not be kept if such investigation resulted in an unfounded report as specified in the Abused and Neglected Child Reporting Act. Requests by Third Parties The Board Attorney shall be consulted whenever a subpoena or court order requests personnel record information. Any other request for personnel information by a third party will be treated as a FOIA request and immediately forwarded to the School District’s Freedom of Information Officer (see 2:250-AP, Access to and Copying of District Public Records). Concerning a request for a disciplinary report, letter of reprimand, or other disciplinary action: 1. If the responsive record is more than 4 years old, access will be denied unless the release is ordered in a legal action or arbitration. 5 ILCS 140/7.5(q); 820 ILCS 40/8. 2. If the responsive record is 4 years old or less, access will be granted. The District will provide the employee with written notice or through electronic mail, if available, on or before the day any such record is released, unless notice is not required under the Personnel Record Review Act. 5 ILCS 140/7.5(q); 820 ILCS 40/7, amended by P.A. 96-1212. 3. The employee will not be informed if the employee has specifically waived written notice as part of a written, signed employment application with another employer; the disclosure is ordered to a party in a legal action or arbitration; or information is requested by a government agency as a result of a claim or complaint by an employee, or as a result of a criminal investigation by such agency. A FOIA request for a performance evaluation will be denied. Required by 820 ILCS 40/11, amended by P.A. 96-1483. Before replying to a request from a third party, the District will review the requested records and delete or redact material that is protected from disclosure. Required by 820 ILCS 40/8. Restriction on Employee Access Section 10 of the Illinois Personnel Record Review Act provides that the right of the employee or the employee's designated representative to inspect his or her personnel records does not extend to:
Niles Township High School District 219
5:150-AP Page 4 of 4
1. Letters of reference for that employee. 2. Any portion of a test document, except that the employee may see a cumulative total test score for either a section of or the entire test document. 3. Materials relating to the employer's staff planning, such as matters relating to the District's development, expansion, closing or operational goals, where the materials relate to or affect more than one employee, provided, however, that this exception does not apply if such materials are, have been or are intended to be used by the employer in determining an individual employee's qualifications for employment, promotion, transfer, or additional compensation, or in determining an individual employee's discharge or discipline. 4. Information of a personal nature about a person other than the employee if disclosure of the information would constitute a clearly unwarranted invasion of the other person's privacy. 5. Records relevant to any other pending claim between the District and employee that may be discovered in a judicial proceeding. 6. Investigatory or security records maintained by the District to investigate criminal conduct by an employee or other activity by the employee that could reasonably be expected to harm the District's property, operations, or education process or programs, or could by the employee's activity cause the District financial liability, unless and until the District takes adverse personnel action based on information in such records. Complying with Requirements in the Abused and Neglected Child Reporting Act The Superintendent will execute the requirements in the Abused and Neglected Child Reporting Act whenever a District employee makes a report to DCFS involving another District employee’s conduct. This includes performing the following tasks (325 ILCS 5/4 and 820 ILCS 40/13): 1. Disclose to any school district requesting information concerning a current or former employee’s job performance or qualifications the fact that he or she was the subject of another employee’s report to DCFS. Only the fact that a District employee made a report may be disclosed. 2. Inform the District employee who is or has been the subject of such report that the Superintendent will make the disclosure as described above. 3. Delete the record of such a report if DCFS informs the District that the allegation was unfounded. LEGAL REF.:
5 ILCS 140/. 325 ILCS 5/4 and 5/7.4. 820 ILCS 40/. 23 Ill. Admin. Code § 1.660.
Board Review: May 9, 2011
Niles Township High School District 219
5:185 Page 1 of 2
General Personnel Family and Medical Leave For support staff covered by a collective bargaining agreement, please refer to the Agreement Between the Board of Education of School District 219 and the Niles Township Support Staff Local 1274 IFT/AFT-AFL/CIO. D219 will comply with the Family Medical Leave Act of 1993. Confidential employees receive the same benefits as employees covered by the Agreement Between the Board of Education of School District No. 219 and the Niles Township Support Staff Local 1274 IFT/AFT-AFL/CIO. Family Medical Leave Act (FMLA) of 1993 Employee must be employed for at least twelve months and at least 1,250 hours to be eligible for FMLA and provide the District with a completed U.S. Department of Labor form WH-380 Certification of Health Care Provider. ADOPTION or STATE APPROVED FOSTER CARE PLACEMENT: -
12 weeks unpaid per fiscal year taken within 12 months of birth or placement
BIRTH: Female employee of District (spouse not a 219 employee): -
12 weeks after birth (paid or unpaid) per fiscal year
-
if an instructional employee begins FMLA more than five weeks prior to the end of an academic term the Board (or its designee) may require the employee to continue leave until the end of the term if (a) the leave period is at least three weeks, and (b) the employee’s return would occur during the three-week period prior to the end of the term
-
if an instructional employee requests FMLA within five weeks of the end of the term, the employee may be required to continue on leave until the end of the term if (a) the leave is longer than two weeks, and (b) the employee would return from leave within two weeks of the end of the term
-
recovery period is paid using accumulated sick days if available, normally six weeks for vaginal birth; normally eight weeks for cesarean; physician release to return to work required
-
no intermittent leave unless approved by the Board
Male employee of District (spouse not a 219 employee): -
up to 12 weeks after birth per fiscal year (female’s recovery period paid if certified an incapacity [Certification of Health Care Provider form WH-380])
-
if an instructional employee begins FMLA more than five weeks prior to the end of an academic term the Board (or its designee) may require the employee to continue leave until the end of the term if (a) the leave period is at least three weeks, and (b) the employee’s return would occur during the three-week period prior to the end of the term
-
if an instructional employee requests FMLA within five weeks of the end of the term, the employee may be required to continue on leave until the end of the term if (a) the leave is
Niles Township High School District 219
5:185 Page 2 of 2
longer than two week, and (b) the employee would return from leave within two weeks of the end of the term -
no intermittent leave unless approved by the Board
Male and female both employees of District 219: -
where both spouses are employed by District 219 the total amount of leave is limited to twelve weeks for eligible child birth;
-
female recovery period is paid using accumulated sick days, if available (normally six weeks for vaginal birth, normally eight weeks for cesarean;
-
female must provide District with physician release to return to work;
-
male must provide District with a completed Certification of Health Care Provider form WH-380
EMPLOYEE’S OWN OR FAMILY MEMBER – SERIOUS HEALTH CONDITION: -
up to twelve weeks leave for employee’s own serious health condition or the care of employee’s spouse, son, daughter or parent with a serious health condition (paid if sufficient available unused earned sick days)
-
“son or daughter” is defined as a biological, adopted or foster child, a stepchild, legal ward, or child of a person standing in loco parentis under eighteen years of age, or eighteen years of age or older and incapable of self-care because of a mental or physical disability
-
“parent” is defined as the biological parent of an employee or an individual who stands or stood in loco parentis to an employee when the employee was under eighteen or incapable of self-care. This does not include parents-in-law.
-
serious health condition is defined as an illness, injury, impairment, or physical or mental condition that involves (a) inpatient care, (b) continuing treatment by a health care provider which includes a period of incapacity of more than three consecutive calendar days and any subsequent treatment or period of incapacity relating to the same condition
-
serious health condition may include but is not limited to: heart attack, bypass surgery, cancer, back conditions requiring extensive therapy or surgery, spinal injuries, appendicitis, pneumonia, severe arthritis, severe nervous disorders, Alzheimer, clinical depression
LEGAL REF.:
Family and Medical Leave Act, 29 U.S.C. .§ 2601 et seq., 29 C.F.R. Part 825.
CROSS REF.:
5:180 ( temporary illness or temporary incapacity), 5:250 (leave of absence), 5:330 (sick days, vacation, holidays, and leaves)
ADOPTED:
January 10, 2011
Niles Township High School District 219
5:220-AP2 Page 1 of 1
Personnel Administrative Procedure: Substitute Teacher Rate of Pay External Substitutes: Pay for substitute teachers drawn from outside the system shall be as follows: Level
Number of Days Taught
Regular Substitute
1.
1-10
$110.00 per day
2.
Over 10
Beginning Paraprofessional Rate
Daily
To advance from Level 1 to Level 2, the substitute must have taught as a full time replacement for the same teacher for at least ten (10) consecutive school days. A full day includes seven eight assignments per day. For any fractional part of a school day, the outside substitute shall be paid pro rata for the work s/he performs on that day, except that no outside substitute teacher shall be called in to substitute for less than one class period, nor shall s/he receive for any service call s/he fulfills less than one-seventh eighth (1/87) of one (1) day's pay. Substitute teachers may be assigned to supervisory duties beyond their classroom assignments, provided they have a 45 minute lunch period. They are not entitled to a plan period. Exceptions may be authorized by the Building Principal in the case of a long-term substitute. Internal Substitutes: Teachers who are asked to cover a class during a period in which they are not already assigned to teach or supervise will be paid at the contractually agreed rate of pay. Board Review: March 21, 2011
Niles Township High School District 219
5:260-AP Page 1 of 2
Personnel Administrative Procedures - Student Teacher Observation and Internal Internship Requests The Assistant Superintendent for Operations shall coordinate and supervise the student teaching program. He/she and the University Director of Student Teaching will make arrangements for student teaching. All student teaching application papers will be received in the Personnel Office. To be considered, a candidate must: 1. Be a seventh or eighth semester college student. 2. Will have met all the requirements for state certification in his/her subject field by the end of the school year. 3. Have at least a "B" scholastic average in his/her major field of preparation. 4. Provide a copy of physician statement of freedom from tuberculosis. The Assistant Superintendent for Operations or designee shall screen applicants and forward the application papers of qualified applicants to the appropriate Director of Instruction. The Director of Instruction shall review the application papers and approve or disapprove applicants. Upon approval, the Assistant Superintendent for Operations or designee will inform the approved student teacher of the District’s requirement, prior to the start of their assignment, to complete a criminal background history check through District security. The cost for the criminal background history check will be absorbed by the student teacher. The Building Principals and the Directors of Instruction shall select faculty members to serve as "cooperating critic teachers." To be selected, a staff member must: 1. Have received an overall rating of at least Proficient on their last three (3) summative evaluations. (Comparable evidence of superior teaching may be substituted with the approval of the Assistant Superintendent for Operations.) 2. Have at least three years experience teaching at the high school level in the subject area in which the student teaching will be done. 3. Hold a Master's Degree or have demonstrated outstanding performance through teaching experience, verified by Director and Principal. 4. Indicate a desire to work with student teachers 5. Is tenured in District 219 Supervision of Student Teachers Cooperating teachers should arrange for the student teacher to follow their schedule, including supervision assignments. Student teachers should observe for a time before teaching, and their responsibilities should expand gradually to include all or most of the cooperating teacher’s assignments.
Niles Township High School District 219
5:260-AP Page 2 of 2
Cooperating teachers should develop and share with the Director of Instruction their plans for the transition of student teacher from observer to teacher. Cooperating teachers should also preview and approve all lesson plans of the student teacher. The cooperating teacher should assure that the student teacher is present and prepared for all classes, and should remain nearby when the student teacher is in charge of the classroom. Reimbursement for Cooperating Teachers Tuition waivers provided District 219 by institutions of higher learning for student teaching placement are to be forwarded to Human Resources. The cooperating teacher has first priority in using the waiver. If the cooperating teacher is unable to utilize the waiver, Human Resources will open the waiver to all teachers and distribute the waiver to the first teacher to respond to Human Resources waiver posting. Under no circumstances is a cooperating teacher to accept monetary payment for hosting a student teacher (refer to policy 5:120, Ethics). Observation Requests All requests pertaining to observation hours fewer than 40 should be submitted in writing by the university/college to the building principal or designee. Any request in excess of 40 hours would need to follow the guidelines for student teaching placement. All approved observers must complete a criminal background history check through District security prior to the start of their observations. The cost for the criminal background history check will be absorbed by the student observer. Internships for District 219 Employees District employees completing un-paid internships (guidance counselor, type 75 etc.) in the district must follow the school day guidelines set forth in the collective bargaining agreement. Refer to the Agreement between Niles Township High School District 219 Board of Education and/or Niles Township Federation of Teachers or Niles Township Support Staff. Internship hours may also be completed outside of the regular school day, during the summer and on nonwork days. District 219 employees will forfeit all benefits when un-paid leave of absence is taken, whether the internship is inside or outside the district. Board Review: August 4, 2014
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Instruction Weighted and Unweighted Grades and Grade Point Averages 1.
Letter grades are assigned a different point value at each class level as follows, with the College Prep/General Education courses serving as our standard: Level A B C D F Gen Ed/College Prep 4.0 3.0 2.0 1.0 0 Honors 4.5 3.5 2.5 1.5 0 AP 5 4 3 2 0 A weighted and an unweighted grade point average are calculated for each student, every semester. All courses are included in these averages except for driver education, correspondence courses, pass/fail courses, audit and independent study courses, and courses taken as part of an exchange program.
2.
Grandfathering Beginning with the graduating class of 2014, class ranking will no longer be used. Weighted and unweighted grade point averages will appear on the transcript. Beginning with the graduating class of 2015, PE will be included in the weighted and unweighted grade point average. Rank in Class For the class of 2013 the following applies: Rank in class shall be calculated on both weighted and unweighted grade point averages and both ranks will appear on the transcript. The weighted rank will be used to determine class valedictorian and salutatorian.
3. 4. 5.
6. 7. 8.
Rank in Class for Early Graduation For the class of 2013 the following applies: Students who graduate early will retain, for the permanent records, the rank-in-class computed for their grade level at the time of their graduation. Those students who complete their work early will not be included in the ranking when their class graduates.
9. Rank in Class for Transfer Courses 10. For the class of 2013 the following applies: 11. "Transfer Courses" are defined as any courses taken outside of District 219 for which credit can be accepted. 12. Class ranks will be based only on courses taken in District 219. Students must attend school full time (300 minute day) in District 219 for at least four (4) semesters in order to be included in the class rank and to qualify for the valedictorian or salutatorian position. 13. Students with fewer than four (4) semesters of coursework taken in District 219 will not be included in, nor receive a class rank. An explanation will be noted on the student’s transcript. 14.2. Course titles, grades and credits for transfer courses shall appear on the transcript. However, no quality points (i.e., grade weight) shall be assigned to these courses which would be calculated in the weighted grade point average. The exception shall be special education students placed through a Multidisciplinary Conference decision at an attendance center outside of District 219. These
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students' courses shall be transferred to District 219 along with quality points which shall be calculated in the weighted grade point average. CROSS REF.:
7:40 (Nonpublic School Students)
ADOPTED:
April 2, 2013
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Instruction Exhibit: Grade Weight Criteria Form GRADE WEIGHT CRITERIA Instructions: This document lists the categories for each criterion on which you will rate the courses. Be sure that the ratings are logical in relation to other levels of the course, and other courses of the same level in your department. Use the attached form to record your rating. 1.
COURSE TYPE Using the following guidelines decide the Course Type. Record your response on the white response form by circling the most appropriate letter. A. B. C.A. D.B. E.C.
2.
Basic and special education courses Modified college prep and regular non-college prep courses Regular college prep courses and difficult non-college prep Honors courses and difficult college prep courses AP courses
PERCENTAGE OF STUDENT POPULATION WITH CAPACITY TO SUCCEED IN MEETINE MEETING COURSE OBJECTIVES (C GRADE OR BETTER WITH REASONABLE EFFORT. Review with the department your experiences concerning student ability and academic success in this course. Review the guidelines and instructions the department gives counselors in recommending students for this course. Decide which statement best describes this course, and percentage of students who can succeed in it at the C or better level. Record the letter of the most accurate statement on the white response form. A. B. C. D. E.
3.
All or almost all students can succeed. Most student can succeed (85%) Average or better student can succeed (60%) Only good academically strong students can succeed (top 25%) Only the most able and most prepared can succeed (top 15%)
THE LEVEL OF ABSTRACTION OF MATERIAL VS. CONCRETE AND PRACTICAL KNOWLEDGE. Course offerings vary with regard to the level of abstraction vs. concrete and practical knowledge. The least abstract courses are very concrete hands on type classes that teach simple manual and/or mental skills with the mastery of simple level of knowledge and comprehension. The most abstract courses deal with symbols and the manipulation of symbols as well as broad intellectual levels of application, analysis, synthesis and evaluation. Considering the broad range across the total curriculum, how should this course be ranked using 1 as least abstract and 7 as most abstract? Example: AP Calculus or AP English might be a 7, with Math 13-23 or Beginning Typing (Keyboarding)general education courses being a 1. Consult the course descriptions in the student guidebook for more complete descriptions.
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Circle the appropriate number indicating the level of abstraction of this course, and please include an explanatory statement. Record your response on the white response form. For the purposes of assessing the readability of the textbook, cCopy and attach to the document pages 56 through 60 from the primary course text. If these pages are atypical, please attach an additional 5 sequential pages from the text that your committee feels are more typical. If the text is a poor indicator of actual course activity, please indicate and include supporting documentation. 4.
KIND AND AMOUNT OUT-OF- CLASS STUDY REQUIRED. Courses vary with regard to the kind and amount of out-of-class study required. Analyze this course’s requirements and determine its rating. Very little or no work outside the class period would be rated as 1 and courses requiring large amounts of independent research and/or extensive use of analytical and critical thinking skills rated as 7. An average course with a rating of 4 on this scale would have out-of-class study expectations of approximately 3-4 hours per week for students working at their grade level. Rate this course using the scale 1 to 7 by circling the most appropriate number and completing the comment section to clarify your rating. Please attach a typical assignment for this course.
5.
LEVEL OF READING REQUIRED The reading level of the course materials is related to course difficulty. The sentence length, grammatical construction, as well as the amount and difficulty of the vocabulary are factors to consider. The Reading teacher should be consulted if the committee feels it lacks the competence to evaluate the reading level. Rate this course using the following scale on the white response form. Add comments to clarify or explain exceptions. A. B. C. D. E.
6.
More that 2 years below grade level. Slightly below grade level At grade level Above average difficulty College level in difficulty
LEVEL OF THINKING SKILLS EVALUATED IN THIS COURSE Consider the type of questions used to evaluate student performance in this course. Rank this course, with 1 having the lowest level of thinking skills, and 7 as the highest level. Example: Recalls and recognizes information. (1) Sample question would be: What is meant by gerrymandering? Example: Evaluation – the student makes a judgment of right or wrong, according to the standards he/she designates. (7) Sample question would be: Would you prefer having your political party encourage gerrymandering if it had the opportunity, and why? Please attach 2 pages from a typical evaluation instrument.
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COURSE WEIGHT RESPONSE DOCUMENT Course Title Department Contact Person Contributing Teachers
2 Semester Course
1 Semester Course
1st Semester District Enrollment [this year] 2nd Semester District Enrollment [this year] Course Offered at :
____ Niles North
____ Niles West
List below the texts and workbooks required for the course and the approximate percentage of each that the student is expected to complete.
TITLETITLE
TEXT = T WORKBOOK = W
% OF PAGES COMPLETED
# OF PAGES COMPLETED
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1.
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Course Type
A
B
C
D
E
A
B
C
D
E
Comments
2.
Student Success Potential Comments
3.
Level of Abstraction
1
2
3
4
5
6
7
1
2
3
4
5
6
7
Comments
(Please attach pages 56-61) 4.
Kind and Amount of Study Kind of Study Comments
Amount of Study Comments
(Please attach typical weekly assignment)
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5.
Level of Reading Required D E
C
A
B
Comments
6. 6.
Typical Level of Thinking Skills Used and Evaluated 1
2
Comments
(Please attach 2 pages from typical evaluation instrument) Summary Comments
Submitted by Board Review: July 13, 1998
Date:
3
4
5
6
7
Niles Township High School District 219
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Instruction Achievement and Awards Grade Point Average, Class Rank, and Class Honor Roll The Superintendent or designee shall maintain a uniform process for secondary schools to calculate, on at least a yearly basis, each student’s grade point average and class rank, as well as an honor roll for each class. Beginning with the graduating class of 2014, class rank will no longer be used. Awards and Honors The Superintendent or designee shall maintain a uniform process for presenting awards and honors for outstanding scholarship, achievement, and/or distinguished service in school activities in such a way as to minimize bias and promote fairness. The Superintendent or designee shall supervise the selection of the recipient(s). All donations for awards, honors, and scholarships must receive the Board of Education’s prior approval. ADOPTED:
August 15, 2011
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Students
Student Assignment and Intra-District Transfer Attendance Areas The School District is divided into the following school attendance areas. The Niles West attendance area comprises Elementary School Districts 69, 70, 71, 72, and 74. The Niles North attendance area comprises Elementary School Districts 67, 68, 73, and 73½. The Superintendent will review the boundary lines as needed and recommend any changes to the Board of Education. The Superintendent or designee shall maintain a map of the District showing current school attendance areas. Students living in a given school attendance area will be assigned to that school. Homeless children shall be assigned according to Board policy 6:140, Education of Homeless Children. Transfers within the District A student's parent(s)/guardian(s) may request the student be transferred to a district school other than the one to which the student was assigned. Requests should be directed to the Superintendent, who, at his or her sole discretion, may grant the request when the parent(s)/guardian(s) demonstrate that the student could be better accommodated by the education program at another school, provided space is available. Students who are granted a transfer within the District shall be responsible for their own transportation. The provisions in this section have no applicability to transfers mandated by (1) Title I covered in Board policy 6:15, School Accountability, or (2) the Unsafe School Choice Option covered in Board policy 4:170, Safety. Class Assignments The Assistant Principal for Pupil Personnel Services shall assign students to classes. Students entering the District as ninth graders who have completed high school level coursework while enrolled in an elementary school and are proficient may be placed at a higher level in grade 9. Transfer students will be assigned based on prior high school course work and in compliance with administrative procedures. Acceptable Reasons For Changing A Student Schedule The Building Principal, or his/her designee, shall have the responsibility for determining the acceptable reasons for changing a student's schedule. LEGAL REF.:
105 ILCS 5/10-21.3, 5/10-21.3a, and 5/10-22.50.
CROSS REF.:
6:15 (school accountability), 6:30 (organization of instruction), 6:140 (education of homeless children), 6:282 (weighted grades and rank in class)
ADOPTED:
March 18, 2004
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Students Administrative Procedure: Transfer Courses and Assignment Review of Transcripts Official transcripts or authorized translated transcripts will be reviewed under the supervision of the Assistant Principal for Student Services to determine placement and prior credits to be counted toward a District 219 diploma. Test scores may not be accepted in lieu of transcripts. Acceptable transfer courses: 1. Only courses taken at the high school level in the former school (9th year or above), will be evaluated for possible acceptance toward a District 219 diploma. Examples: • Students who take Spanish at the 7th and 8th grade level will not receive credit for these courses in District 219. • Students from countries where “high school” begins in the 8th year of schooling will not receive high school credit for eighth year courses. 2. In sequential subject areas, credit for earlier high school course work will be determined based on the level into which a student places in District 219. Students who place into the first course in a sequence will receive no credit for prior course work in this area. For example: • If a student places into the second year of a foreign language or the second year of algebra, but has two years of high school course work (taken above grade 8) in either area, the student will receive credit for one year only. • If a student has to repeat first year algebra here, only the course taken here will receive credit and be recorded on the transcript. 3. Modern and classical languages that we do not offer in District 219 (e.g., Japanese and Latin) will be designated on the transcript and counted for graduation credit for students if these languages are NOT their native language. For example: • We will accept Latin from a Loyola student or Mandarin from a Pakistani student. • We will not accept Russian from a Russian student or Arabic from an Egyptian student. 4. Courses not offered in District 219 will be accepted only for elective credit. 5. Whether students can use prior English courses to meet District 219 English department requirements depends on (a) the number of credits earned (year of graduation) and (b) ELL or English level upon entry. • No prior English or ELL courses will be credited if students enter as freshmen (based on credits earned), regardless of the ESL placement. These students will need eight credits of District 219 English and/or ESL courses. • No prior English or ELL courses will be credited if students are placed in ELL 1-2, regardless of credits earned and graduation class. (See "sequential course work" above.) • Freshman English credit can be granted for one prior English or ELL course, if the student is admitted as a sophomore and places at least in ESL 3-4. The last two years must include either ELL 5-6 and ELL/American Lit OR ELL/American Lit and a senior English course. • Freshman and Sophomore English credit can be granted for two prior English or ELL courses if the student is admitted as a junior and places at least in ESL 5-6. The student would then take ELL/American Lit as a senior.
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Amount of credit accepted: 1. Credits from schools that are accredited by a United States accrediting agency and use the Carnegie Units for calculating credit will be transferred on that basis. 2. Credits from other schools will be accepted based on the number of hours completed. One year of credit is equal to 120 hours of course work. Evidence of hours may be based on (1) interviews of students and parents; (2) information from a transcript translating service; (3) prior experience with transcripts from that country. 3. The Assistant Principal for Student Services may award credit without verification of 120 hours per year IF the student need’s credit to graduate by age 21 and IF the student’s performance in District 219 has been successful as of the first semester of senior year. Designating transfer courses on transcript: The Registrars will use a common set of generic course names. For example: • “Freshman English” rather than “English 12-22” and • “Algebra I” rather than “Algebra 10-20” or “Algebra 12-22” will be used. Letter grades versus pass-fail grades: The recording of letter grades or pass-fail grades for courses taken outside of District 219 depends on the school issuing credit: 1. Credits from schools that are accredited by a United States accrediting agency (including state boards of education) will be transferred with a letter grade (if provided by the sending school). For example, • an American school in Mexico or from a private school in Los Angeles that hold U.S. accreditation • a public school in Pennsylvania 2. Alternative Schools: Credits transferred from an alternative school with whom District 219 contracts for services will be entered as letter or pass/fail grades, as determined by the Assistant Superintendent for Curriculum and Instruction. For example, • Ombudsman • Connections (Project Achieve) 3. Out-of-district special education placements: Credits will be transferred with letter grades or pass-fail grades, as determined by the IEP and/or the Director of Special Education. 4. Other Schools: Credits from all other schools will be transferred as pass-fail. For example: • a school in Ireland or Bosnia Grade point average: No grades from any transfer school will count in the student’s GPA or rank in class.
Course Level Assignment: Results of the TAP (Tests of Achievement and Proficiency) will be used to determine proper level placement in courses. Exceptions may be made if additional information is available.
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1. Stanine scores of 1-3: Basic 2. Stanine scores of 4-6: Regular 3. Stanine scores of 7-10: Honors Graduation class assignment: 1. Graduation class assignment upon entry is based on credits, not age. In the case of ELL students, the ELL staff, in consultation with the ESL counselor and parents and after a review of assessment data, may determine that another placement is more appropriate. 2. To be placed in a given graduating class, students must have sufficient credits to be able to graduate with that class. The number of credits required will depend on course load and summer school options. 3. Graduation class assignment may be changed after formal evaluation of transcripts is completed. Board Review: August 4, 2014
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Students Administrative Procedure: School Student Records A. B. C. D. E. F. G. H. I. J. K. L. M.
Legal Citations and Definitions School Student Records Defined Eligible Students Accorded the Rights of Parent/Guardian Official Records Custodians Maintenance of School Student Records Retention and Destruction of School Student Records Social Security Numbers Access to School Student Records Record of Release Orders of Protection Transmission of Records for Transfer Students Directory Information Student Record Challenges
A. Legal Citations and Definitions The legal requirements contained in this procedure are followed by a citation to the controlling rule and/or statute. Citations in parenthesis indicate the location of a named law. For additional clarification regarding a requirement, the cited law should be reviewed. Definitions are found in the Illinois School Student Records Act (105 ILCS 10/2) and the Illinois State Board of Education rules (23 Ill.Admin.Code §375.10). For easy reference, some definitions are re-printed in this procedure. The release of confidential information given by a student to a therapist (e.g., school counselor or psychologist) is not included in these procedures but is governed by the Mental Health and Developmental Disabilities Confidentiality Act (740 ILCS 110/). B. School Student Records Defined School Student Record means any writing or other recorded information concerning a student and by which a student may be individually identified that is maintained by a school or at its direction or by an employee of a school, regardless of how or where the information is stored. 105 ILCS 10/2(d). Special Education Records means school records that relate to identification, evaluation, or placement of, or the provision of a free and appropriate public education to, students with disabilities under the Individuals with Disabilities Education Act (20 U.S.C. §1400 et seq.) and Article 14 of the School Code. These records include the report of the multidisciplinary staffing conference on which placement or nonplacement was based and all records and audio recordings in any format relating to special education placement hearings and appeals. 23 Ill.Admin.Code §375.10. A school student record does not include any of the following: 1. Writings or other recorded information kept in the sole possession of a school staff member that is destroyed not later than the student’s graduation or permanent withdrawal, and is not accessible or revealed to any other person except a temporary substitute teacher. 105 ILCS 10/2(d). 2. Information maintained by law enforcement professionals working in the school. 105 ILCS 10/2(d).
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3. Video or other electronic recordings created and maintained by law enforcement professionals working in the school or for security or safety reasons or purposes, provided the information was created at least in part for law enforcement, security, or safety reasons or purposes. This includes, without limitation, electronic recordings made on school buses, as defined in the exemption from the criminal offense of eavesdropping in 720 ILCS 5/14-3. The content of these recordings may become part of a school student record to the extent school officials create, use, and maintain this content, or it becomes available to them by law enforcement officials for disciplinary or special education purposes regarding a particular student. 23 Ill.Admin.Code §375.10. 4. Any information, either written or oral, received from law enforcement officials pursuant to 105 ILCS 5/22-20 concerning a student less than the age of 17 years who has been arrested or taken into custody. 23 Ill.Admin.Code §375.10. C. Eligible Students Accorded the Rights of Parent/Guardian All rights and privileges concerning school student records that are accorded to parents/guardians become exclusively those of the student when the student reaches 18 years of age, graduates from high school, marries, or enters military service, whichever occurs first. 105 ILCS 10/2(g). Such students are called eligible students in this procedure. D. Official Records Custodians Each Building Principal is designated the Official Records Custodian for his or her respective school and has the duties, without limitation, listed below. 1. Is responsible for the maintenance, care, and security of all school student records, whether or not the records are in his or her personal custody or control, and shall take all reasonable measures to protect school student records through administrative technical, and security safeguards against risks, such as unauthorized access , release, or use. 105 ILCS 10/4(a)&(b); 23 Ill. Admin. Code §375.40(g). 2. Reviews student temporary records at least every 4 years, or upon a student’s change in attendance centers, whichever occurs first, to verify entries and correct inaccurate information. The records review is required in any given school year at the time a student first changes attendance centers within the District, but it does not need to be conducted if the student enrolls in a different attendance center later in that same school year. 23 Ill.Admin.Code §375.40(b). 3. When notified by the Dept. of Children and Family Services (DCFS), purges DCFS’s final finding report from the student’s record and returns the report to DCFS. If a school has transferred the report to another school as part of the transfer of the student’s records, the sending school shall forward a copy of the DCFS’s request to the receiving school. 325 ILCS 5/8.6. 4. Manages requests to access school student records. 5. Transfers a certified copy of the records of students transferring to another school and retains the original records. 6. Provides all required notices to parents/guardians and students, including without limitation, each of the following: a. Upon initial enrollment or transfer to the school, notification of rights concerning school student records; the notification may be delivered by any means likely to reach parents, including direct mail or email, delivery by the student to the parent, or incorporation into a student handbook. 23 Ill.Admin.Code §375.30.
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b. Annual notification of information that is considered to be directory information and of the procedures to be used by parents/guardians to request that specific information not be released. 23 Ill.Admin.Code §375.80. c. Notification to secondary students and their parents/guardians that they may opt out of the disclosure of students’ names, addresses, and telephone listings to military recruiters and institutions of higher learning. Sec. 9528 of the No Child Left Behind, 20 U.S.C. §7908. d. Notification of their right to a hearing to challenge any entry in the school student records (except for academic grades) and Official Records Custodian’s name and contact information. 23 Ill.Admin.Code §375.90. e. Upon a student’s graduation, transfer, or permanent withdrawal, notification of the destruction schedule for the student’s permanent and temporary school student records and of their right to request a copy. 105 ILCS 10/4(h); 23 Ill.Admin.Code §375.40(c). 7. Takes all action necessary to assure that school personnel are informed of the provisions of the School Student Records Act. 105 ILCS 10/3(c). 8. Performs all actions required of the District described in this procedure and the laws governing school student records. The Building Principal may delegate any of these duties to an appropriate staff member but shall remain responsible for the duty’s execution. E. Maintenance of School Student Records 105 ILCS 10/2; 23 Ill.Admin.Code §375.10. The District maintains two types of school records for each student: a permanent record and a temporary record. The student permanent record shall consist of the following and only the following: 1. Basic identifying information, including the student’s name and address, birth date and place, gender, and the names and addresses of the student’s parent(s)/guardian(s) 2. Academic transcripts, including grades, class rank, graduation date, grade level achieved, scores on college entrance examinations (except that a parent/guardian or eligible student may request, in writing, the removal from the academic transcript of any score received on college entrance examinations), and the unique student identifier assigned and used by ISBE’s Student Information System (23 Ill.Admin.Code §1.75.) 3. Attendance record 4. Health record, defined by ISBE rule as “medical documentation necessary for enrollment and proof of dental examinations, as may be required under Section 27-8.1 of the School Code” 5. Scores received on all State assessment tests administered at the high school level (that is, grades 9 through 12) 6. Record of release of permanent record information that contains the information listed in the subsection on Record of Release, below ISBE rule provides that if not maintained in the temporary record, the permanent record may include: 1. Honors and awards received 2. Information concerning participation in school-sponsored activities or athletics, or offices held in school-sponsored organizations No other information shall be placed in the permanent record.
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The student temporary record contains all information not required to be kept in the student permanent record and must include: 1. Record of release of temporary record information that contains the information listed in the subsection on Record of Release, below 2. Scores received on the State assessment tests administered in the elementary grade levels (that is, kindergarten through grade 8) 3. Completed home language survey (23 Ill.Admin.Code §228.15(d).) 4. Information regarding serious disciplinary infractions (that is, those involving drugs, weapons, or bodily harm to another) that resulted in expulsion, suspension, or the imposition of punishment or sanction 5. Any final finding report received from a Child Protective Service Unit provided to the school under the Abused and Neglected Child Reporting Act; no report other than what is required under Section 8.6 of that Act shall be placed in the student record (23 Ill.Admin.Code §375.40(f).) 6. Health-related information, defined by ISBE rule as “current documentation of a student’s health information, not otherwise governed by the Mental Health and Developmental Disabilities Confidentiality Act (740 ILCS 110) or other privacy laws, which includes identifying information, health history, results of mandated testing and screenings, medication dispensation records and logs (e.g., glucose readings), long-term medications administered during school hours, documentation regarding a student athlete’s and his or her parents’ acknowledgement of the District’s concussion policy adopted pursuant to 105 ILCS 5/10-20.53, and other health-related information that is relevant to school participation (e.g., nursing services plan, failed screenings, yearly sports physical exams, interim health histories for sports)” 7. Accident report, defined by ISBE rule as “documentation of any reportable student accident that results in an injury to a student, occurring on the way to or from school or on school grounds, at a school athletic event or when a student is participating in a school program or school-sponsored activity or on a school bus and that is severe enough to cause the student not to be in attendance for one-half day or more or requires medical treatment other than first aid. The accident report shall include identifying information, nature of injury, days lost, cause of injury, location of accident, medical treatment given to the student at the time of the accident, or whether the school nurse has referred the student for a medical evaluation, regardless of whether the parent, guardian or student (if 18 years or older) or an unaccompanied homeless youth … has followed through on that request.” 8. Any documentation of a student’s transfer, including records indicating the school or school district to which the student transferred (23 Ill.Admin.Code §375.75(e).) 9. Completed course substitution form for any student who, when under the age of 18, is enrolled in vocational and technical course as a substitute for a high school or graduation requirement (23 Ill.Admin.Code §1.445.) The temporary record may also consist of: 1. Family background information 2. Intelligence test scores, group and individual 3. Aptitude test scores 4. Reports of psychological evaluations, including information on intelligence, personality, and academic information obtained through test administration, observation, or interviews 5. Elementary and secondary achievement level test results
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6. Participation in extracurricular activities, including any offices held in school-sponsored clubs or organizations 7. Honors and awards received 8. Teacher anecdotal records 9. Other disciplinary information 10. Special education records 11. Records associated with plans developed under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §701 et seq.) 12. Verified reports or information from non-educational persons, agencies, or organizations of clear relevance to the student’s education F. Retention and Destruction of School Student Records The permanent record is maintained for at least 60 years after the student transfers, graduates, or permanently withdraws. 105 ILCS 10/4(e). The temporary record is maintained for at least 5 years after the student transfers, graduates, or permanently withdraws. 105 ILCS 10/4(f). Individuals adding information to a student’s temporary record must include their name, signature, and position and the date the information was added. 105 ILCS 10/4(d). Temporary records that may be of assistance to a student with a disability who graduates or permanently withdraws, may, after 5 years, be transferred to the parent(s)/guardian(s) or to the eligible student. 23 Ill.Admin.Code §375.40(d). G. Social Security Numbers School officials, with limited exceptions, may not require students or their parents/guardians to provide social security numbers. Privacy Act of 1974, 5 U.S.C. §552a, as supplemented by Pub.L. 93579. The collection and retention of social security numbers shall be in accordance with Board policy 4:15, Identity Protection. H. Access to School Student Records The phrase “access to a school student record” means any release or disclosure of information from a student’s school record, whether or not any record is copied, and should be broadly interpreted. Access in all cases is limited to the designated portion of the record to which the consent or statutory authority applies. Neither the District nor any of its employees shall release, disclose, or grant access to information found in any school student record except under the conditions set forth in the Illinois School Student Records Act. 105 ILCS 10/6. Absent a court order, school officials do not provide educational records to the Immigration Customs Enforcement. The Building Principal shall grant access to school student records as detailed below. The Building Principal shall consult with the Superintendent and, if authorized, the Board Attorney concerning any questions. 1. Access to Parent/Guardian or Eligible Student a. A student’s parent(s)/guardian(s) or eligible student, or designee, are entitled to inspect and copy information in the student’s school record; a student less than 18 years old may inspect or copy information in his or her permanent school record. 105 ILCS 10/5. A request to inspect or copy school student records shall be made in writing and directed to the Building Principal. Access to the records shall be granted within 15 school days after the receipt of such a request. 105 ILCS 10/5(c). The response to an access request for a special education student’s records shall include those school student records located in the special education office.
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b. The parent(s)/guardian(s) or the District may request a qualified professional to be present to interpret the student’s records. 105 ILCS 10/5(b). If the District makes the request, it is responsible for securing and bearing the cost of the professional’s presence. c. Unless the District has actual notice of a court order indicating otherwise: i. Divorced or separated parents/guardians are both permitted to inspect and copy the student’s school student records otherwise. ii. The Building Principal shall send copies of the documents listed below to both parents/guardians at either’s request. 105 ILCS 5/10-21.8. 1. Academic progress reports or records 2. Health reports 3. Notices of parent-teacher conferences 4. School calendar regarding the student 5. Notices about open houses, graduations, and other major school events including student-parent/guardian interaction d. The school will deny access to a student’s school records to a parent against whom an order of protection was issued. 750 ILCS 60/214(b)(15). See Orders of Protection, below. e. Access shall not be granted the parent(s)/guardian(s) or the student to confidential letters and recommendations concerning the admission to a post-secondary educational institution, applications for employment or the receipt of an honor or award which were placed in the records prior to January 1, 1975, provided such letters and statements are not used for purposes other than those for which they were specifically intended. Access shall not be granted to such letters and statements entered into the record at any time if the student has waived his or her right of access after being advised of his or her right to obtain the names of all persons making such confidential letters and statements. 105 ILCS 10/5(e). 2. Access With Consent of Parent/Guardian or Eligible Student a. Access will be granted to any person possessing a written, dated consent, signed by the parent(s)/guardian(s) or eligible student, stating to whom the records may be released, the information or record to be released, and the reason for the release. 105 ILCS 10/6(a)(8); 23 Ill.Admin.Code §375.70(e). Whenever the District requests the consent to release records, the Building Principal shall inform the parent(s)/guardian(s) or eligible student in writing of the right to inspect, copy, and challenge their contents and to limit such consent to designated portions of the records. 105 ILCS 10/6(a)(8). b. Access to any record that is protected by the Mental Health and Developmental Disabilities Confidentiality Act (MHDDCA, 740 ILCS 110/), specifically that of a therapist, social worker, psychologist, nurse, agency, or hospital that was made in the course of providing mental health or developmental disabilities services to a student, will be granted according to the consent requirements contained in MHDDCA. 740 ILCS 110/4&5. 3. Access Without Notification to or Consent of Parent/Guardian or Eligible Student a. District employees or officials of the Illinois State Board of Education will be granted access, without parental/guardian consent or notification, when a current, demonstrable, educational or administrative need is shown. Access in such cases is limited to the satisfaction of that need. 105 ILCS 10/6(a)(2). Individual board members do not have a right to see student records merely by virtue of their office unless they have a current
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demonstrable educational or administrative interest in the student and seeing his or her record(s) would be in furtherance of the interest. 105 ILCS 10/6(a)(2). b. Access will be granted, without parental/guardian consent or notification, to any person for the purpose of research, statistical reporting, or planning, provided that no student or parent/guardian can be identified from the information released, and the person to whom the information is released signs an affidavit agreeing to comply with all applicable statutes and rules pertaining to school student records. 105 ILCS 10/6(a)(4). c. The District will comply with an ex parte court order requiring it to permit the U.S. Attorney General or designee to have access to a student’s school records without notice to or the consent of the student’s parent(s)/guardian(s). 20 U.S.C. §1232(g)(j), as added by the Sec. 507 of the U.S.A. Patriot Act of 2001. An ex parte order is an order issued by a court of competent jurisdiction without notice to an adverse party. d. A SHOCAP (Serious Habitual Offender Comprehensive Action Program) committee member will be granted access, but only to the extent that the release, transfer, disclosure, or dissemination is consistent with the Family Educational Rights and Privacy Act. 105 ILCS 10/6(a)(10) allows disclosure to SHOCAP committee members who are “state and local officials and authorities” as those terms are used in the federal Family Educational Rights and Privacy Act. This federal law does not define “state and local officials and authorities;” rather, it limits when disclosure may be made to such officials and authorities. e. Juvenile authorities will be granted access when necessary for the discharge of their official duties upon their request before the student’s adjudication, provided they certify in writing that the information will not be disclosed to any other party except as provided under law or order of court. Juvenile authorities means: (a) a circuit court judge and court staff members designated by the judge; (b) parties to the proceedings under the Juvenile Court Act of 1987 and their attorneys; (c) probation officers and court appointed advocates for the juvenile authorized by the judge hearing the case; (d) any individual, public or private agency having court-ordered custody of the child; (e) any individual, public or private agency providing education, medical or mental health service to the child when the requested information is needed to determine the appropriate service or treatment for the minor; (f) any potential placement provider when such release is authorized by the court to determine the appropriateness of the potential placement; (g) law enforcement officers and prosecutors; (h) adult and juvenile prisoner review boards; (i) authorized military personnel; and (j) individuals authorized by court. 105 ILCS 10/6(a)(6.5). f.
Military recruiters and institutions of higher learning will be granted access to secondary students’ names, addresses, and telephone listings, unless an objection is made by the student’s parent(s)/guardian(s). Military recruiters and institutions of higher learning have access to students’ names, addresses, and phone numbers even if the District does not release directory information. Sec. 9528 of the No Child Left Behind, 20 U.S.C. §7908. For more information, see 7:340-AP1, E4, Parent Letter on Release of Student Information to the Military; 7:340-AP1, E5, Parent Letter on Release of Student Information to Postsecondary Educational Institutions.
4. Access Without Consent of, but With Notification to, Parent/Guardian or Eligible Student a. Access will be granted pursuant to a court order, provided that the parent(s)/guardian(s) shall be given prompt written notice of such order’s terms, the nature and substance of the information proposed to be released, and an opportunity to inspect and copy such
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records and to challenge their contents. 105 ILCS 10/6(a)(5). Parents of students who are named in a court order shall be deemed to have received the required written notice. The Building Principal shall respond to the order no earlier than 5 school days after its receipt in order to afford parents/guardians the opportunity to review, inspect, and challenge the records if the parents choose to do so. 23 Ill.Admin.Code §375.70(d). For the purposes of these procedures, a court order is a document signed by a judge. A subpoena signed by a court clerk, an attorney, or an administrative agency official shall not be considered a court order unless signed by a judge. 23 Ill.Admin.Code §375.40(a). b. Information may be released without parental consent, in connection with an articulable and significant threat to the health or safety of a student or other individuals, to appropriate persons if the knowledge of the requested information is necessary to protect the health or safety of the student or other individuals. The Building Principal shall make this decision taking into consideration the seriousness of the threat, the need for such records to meet the emergency, whether the persons to whom such records are released are in a position to deal with the emergency, and the extent to which time is of the essence in dealing with the emergency. 105 ILCS 10/6(a)(7); 23 Ill.Admin.Code §375.60. The Building Principal shall notify the parent(s)/guardian(s) or eligible student, no later than the next school day after the date that the information is released, of the date of the release, the person, agency or organization to whom the release was made, and the purpose of the release. c. The District will grant access as specifically required by federal or State statute, provided the individual complies with the requirements in 23 Ill.Admin.Code §375.70(b). 105 ILCS 10/6(a)(6). Prior to granting access, the Building Principal shall provide prompt written notice to the parent(s)/guardian(s) or eligible student of this intended action. 105 ILCS 10/6(b); 23 Ill.Admin.Code §375.70. This notification shall include a statement concerning the nature and substance of the records to be released and the right to inspect, copy, and challenge the contents. If the release relates to more than 25 students, a notice published in the newspaper is sufficient. d. The District charges $.35 per page for copying information from a student’s records. No parent/guardian or student shall be precluded from copying information because of financial hardship. 23 Ill.Admin.Code §375.50. I.
Record of Release Except as provided below, a record of all releases of information from school student records (including all instances of access granted whether or not records were copied) shall be kept and maintained as part of such records. 105 ILCS 10/6(c). This record shall be maintained for the life of the school student record and shall be accessible only to the parent(s)/guardian(s) or eligible student, Building Principal, or other authorized person. The record of release shall include each of the following: 1. Information released or made accessible 2. The name and signature of the Building Principal 3. The name and position of the person obtaining the release or access 4. The date of the release or grant of access 5. A copy of any consent to such release No record of a disclosure is maintained when records are disclosed according to the terms of an ex parte court order. 20 U.S.C. §1232(g)(j)(4).
J. Orders of Protection
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Upon receipt of a court order of protection, the Building Principal shall file it in the temporary record of a student who is the protected person under the order of protection. No information or records shall be released to the Respondent named in the order of protection. 750 ILCS 60/222(e). K. Transmission of Records for Transfer Students 105 ILCS 10/6(a)(3); 23 Ill.Admin.Code §§375.70 & 375.75. The Building Principal shall: 1. Upon the student’s request or that of the official records custodian of another school in which the student has enrolled or intends to enroll, transfer a certified copy of the student’s record (that is, the student’s permanent and temporary record) to the official records custodian of the appropriate school and retain the original records. See policy 7:50, School Admissions and Student Transfers To and From Non-District Schools. 2. Determine if the school or special education office has any record that is protected by the Mental Health and Developmental Disabilities Confidentiality Act (MHDDCA, 740 ILCS 110/) concerning the transferring student, specifically a record or report made by a therapist, social worker, psychologist, nurse, agency, or hospital that was made in the course of providing mental health or developmental disabilities services. If so, ask the appropriate person as identified in 740 ILCS 110/4 whether to send the record protected by MHDDCA to the new school and, if yes, obtain a written consent for disclosure as provided in 740 ILCS 110/5. This requirement does not apply to special education records and reports that are related to the identification, evaluation, or placement of, or the provision of a free and appropriate public education to, students with disabilities. 23 Ill.Admin.Code §375.10. 3. Provide the parent/guardian or eligible student prior written notice of the nature and substance of the information to be transferred and opportunity to inspect, copy, and challenge it. If the parent’s/guardian’s address is unknown, notice may be served upon the official records custodian of the requesting school for transmittal to the parent/guardian. This service is deemed conclusive, and 10 calendar days after this service, if the parents/guardians make no objection, the records may be transferred to the requesting school. 4. Destroy any biometric information collected and do not transfer it to another school district. 5. Retain the original records in accordance with the requirements of 105 ILCS 10/4. 6. Maintain any documentation of the student’s transfer, including records indicating the school or school district to which the student transferred, in that student’s temporary record. If the student has unpaid fines, fees, or tuition charged pursuant to 105 ILCS 5/10-20.12a and is transferring to a public school located in Illinois or any other state, the Building Principal may: 23 Ill.Admin.Code §§375.75(i). 1. Transfer the student’s unofficial record of student grades in lieu of the student’s official transcript of scholastic records. The unofficial record of student grades means written information relative to the grade levels and subjects in which a student was enrolled and the record of academic grades achieved by that student prior to transfer. These records shall also include the school’s name and address, the student’s name, the name and title of the school official transmitting the records, and the transmittal date. 2. Within 10 calendar days after the student has paid all of his or her unpaid fines or fees and at this District’s own expense, forward the student’s official transcript of scholastic records to the student’s new school.
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The Principal shall include the following information with the transferred records if the student is transferring to another public school located in Illinois or any other state and at the time of the transfer is currently serving a term of suspension or expulsion for any reason: 105 ILCS 5/2-3.13a. 1. The date and duration of the period of any current suspension or expulsion; and 2. Whether the suspension or expulsion is for, (a) knowingly possessing in a school building or on school grounds a weapon as defined in the Gun Free Schools Act (20 U.S.C. §8921 et seq.); (b) knowingly possessing, selling, or delivering in a school building or on school grounds a controlled substance or cannabis; or (c) battering a school staff member. L. Directory Information 23 Ill.Admin.Code §375.80 The School may release certain directory information regarding students, except that a student’s parent(s)/guardian(s) may prohibit the release of the student’s directory information by delivering a written objection to the Building Principal. Directory information is limited to: 1. Name 2. Address 3. Gender 4. Grade level 5. Birth date and place 6. Parents’/guardians’ names, addresses, electronic mail addresses, and telephone numbers 7. Academic awards, degrees, and honors 8. Information in relation to school-sponsored activities, organizations, and athletics 9. Major field of study 10. Period of attendance in school 11. Photographs, videos, or digital images used for informational or news-related purposes (whether by a media outlet or by the school) of a student participating in school or schoolsponsored activities, organizations, and athletics that have appeared in school publications, such as yearbooks, newspapers, or sporting or fine arts programs No photograph highlighting individual faces shall be used for commercial purposes, including solicitation, advertising, promotion, or fundraising, without the prior, specific, dated, and written consent of the parent or eligible student (see 765 ILCS 1075/30). 23 Ill.Admin.Code §375.80. The following shall not be designated as directory information: (a) an image on a school security video, or (b) student social security number or student identification or unique student identifier. Id. While the school limits access to school buildings by outside photographers, it has no control over news media or other entities that may publish a picture of a named or unnamed student. School staff members will not, however, identify a student for an outside photographer. M. Student Record Challenges Parents/guardians have the right to a hearing to challenge the accuracy, relevancy, or propriety of any entry in their student’s school records, exclusive of academic grades and references to expulsions or out-of-school suspensions, if the challenge is made at the time the student’s school student records are forwarded to another school to which the student is transferring. 105 ILCS 10/7; 23 Ill.Admin.Code §375.90. A request for a hearing should be submitted to the Superintendent and shall contain notice of the specific entry or entries to be challenged and the basis of the challenge. The following procedures apply to a challenge: 105 ILCS 10/7; 23 Ill.Admin.Code §375.90. 1. The Superintendent or designee will invite the parent(s)/guardian(s) to an initial informal conference, within 15 school days of receipt of the request for a hearing.
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2. If the challenge is not resolved by the informal conference, formal procedures shall be initiated. The Superintendent will appoint a hearing officer, who is not employed in the attendance center in which the student is enrolled. 3. The hearing officer will conduct a hearing within a reasonable time, but no later than 15 days after the informal conference, unless an extension of time is agreed upon by the parent(s)/guardian(s) and school officials. The hearing officer shall notify parents and school officials of the time and place of the hearing. 4. At the hearing each party shall have the right to: a. Present evidence and to call witnesses; b. Cross-examine witnesses; c. Counsel; d. A written statement of any decision and the reasons therefore; and e. Appeal an adverse decision to an administrative tribunal or official to be established or designated by the State Board. 5. A verbatim record of the hearing shall be made by a tape recorder or a court reporter. A typewritten transcript may be prepared by either party in the event of an appeal of the hearing officer’s decision. However, a typewritten transcript is not required in an appeal. 6. The written decision of the hearing officer shall, no later than 10 school days after the conclusion of the hearing, be transmitted to the parent(s)/guardian(s) and the School District. It shall be based solely on the information presented at the hearing and shall be one of the following: a. To retain the challenged contents of the school student record; b. To remove the challenged contents of the school student record; or c. To change, clarify or add to the challenged contents of the school student record. 7. Any party has the right to appeal the decision of the local hearing officer to the Regional Superintendent or appropriate Intermediate Service Center, within 20 school days after the decision is transmitted. The parent(s)/guardian(s), if they appeal, shall so inform the school and within 10 school days the school shall forward a transcript of the hearing, a copy of the record entry in question, and any other pertinent materials to the Regional Superintendent or appropriate Intermediate Service Center. The school may initiate an appeal by the same procedures. 8. The final decision of the Regional Superintendent or appropriate Intermediate Service Center may be appealed to the circuit court of the county in which the school is located. 9. The parent(s)/guardian(s) may insert a written statement of reasonable length describing their position on disputed information. The school will include a copy of the statement in any release of the information in dispute. 105 ILCS 10/7(d). LEGAL REF.:
Family Education Rights and Privacy Act, 20 U.S.C. §1232g; implemented by 34 C.F.R. Part 99. Illinois School Student Records Act, 105 ILCS 10/2; implemented by 23 Ill.Admin.Code Part 375. Mental Health and Developmental Disabilities Confidentiality Act, 740 ILCS 110/.
Board Review:
November 18, 2013
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Students Exhibit: Notice to Parent(s)/Guardian(s) and Students of Their Rights Concerning a Student’s School Records Upon the initial enrollment or transfer of a student to the school, the school must notify the student and the student’s parent(s)/guardian(s) of their rights concerning school student records. This notification may be distributed by any means likely to reach parent(s)/guardian(s). This notice contains a description of your and your student’s rights concerning school student records. A school student record is any writing or other recorded information concerning a student and by which a student may be identified individually that is maintained by a school or at its direction or by a school employee, regardless of how or where the information is stored, except for (1) certain records kept in the sole possession of a school staff member that are destroyed not later than the student’s graduation or permanent withdrawal, and are not accessible ore revealed to any other person except a temporary substitute teacher, (2) records maintained by law enforcement officers working in the school, (3) video and other electronic recordings that are created in part for law enforcement, security, or safety reasons or purposes, and (4) electronic recordings made on school buses. The District maintains two types of school records for each student: a permanent record and a temporary record. The permanent record includes: 1. Basic identifying information, including the student’s name and address, birth date and place, gender, and the names and addresses of the student’s parent(s)/guardian(s) 2. Academic transcripts, including grades, class rank, graduation date, grade level achieved, scores on college entrance examinations (except that a parent/guardian or eligible student may request, in writing, the removal from academic transcript of any score received on college entrance examinations), and the unique student identifier assigned and used by the Illinois State Board of Education’s Student Information System 3. Attendance record 4. Health record defined by the Illinois State Board of Education as “medical documentation necessary for enrollment and proof of dental examination, as may be required under Section 27-8.1 of the School Code” 5. Scores received on all State assessment tests administered at the high school level (that is, grades 9 through 12) 6. Record of release of permanent record information that includes each of the following: a. The nature and substance of the information released b. The name and signature of the official records custodian releasing such information c. The name and capacity of the requesting person and the purpose for the request d. The date of release e. A copy of any consent to release If not maintained in the temporary record, the permanent record may include: 1. Honors and awards received 2. Information concerning participation in school-sponsored activities or athletics, or offices held in school-sponsored organizations No other information shall be kept in the permanent record.
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All information not required to be kept in the student permanent record is kept in the student temporary record and must include: 1. Record of release of temporary record information that includes the same information as listed above for the record of release of permanent records 2. Scores received on the State assessment tests administered in the elementary grade levels (that is, kindergarten through grade 8) 3. Completed home language survey 4. Information regarding serious disciplinary infractions (that is, those involving drugs, weapons, or bodily harm to another) that resulted in expulsion, suspension, or the imposition of punishment or sanction 5. Any final finding report received from a Child Protective Service Unit provided to the school under the Abused and Neglected Child Reporting Act; no report other than what is required under Section 8.6 of that Act shall be placed in the student record 6. Health-related information, defined by the Illinois State Board of Education as “current documentation of a student’s health information, not otherwise governed by the Mental Health and Developmental Disabilities Confidentiality Act or other privacy laws, which includes identifying information, health history, results of mandated testing and screenings, medication dispensation records and logs (e.g., glucose readings), long-term medications administered during school hours, and other health-related information that is relevant to school participation, e.g., nursing services plan, failed screenings, yearly sports physical exams, and interim health histories for sports.” 7. Accident report, defined by the Illinois State Board of Education as “documentation of any reportable student accident that results in an injury to a student, occurring on the way to or from school or on school grounds, at a school athletic event or when a student is partipating in a school program or school-sponsored activity or on a school bus and that is severe enough to cause the student not to be in attendance for one-half day or more or requires medical treatment other than first aid. The accident report shall include identifying information, nature of injury, days lost, cause of injury, location of accident, medical treatment given to the student at the time of the accident, or whether the school nurse has referred the student for a medical evaluation, regardless of whether the parent, guardian or student (if 18 years of older) or an unaccompanied homeless youth … has followed through on that request.” 8. Any documentation of a student’s transfer, including records indicating the school or school district to which the student transferred 9. Completed course substitution form for any student who, when under the age of 18, is enrolled in vocational and technical course as a substitute for a high school or graduation requirement The temporary record may include: 1. Family background information 2. Intelligence test scores, group and individual 3. Aptitude test scores 4. Reports of psychological evaluations, including information on intelligence, personality and academic information obtained through test administration, observation, or interviews 5. Elementary and secondary achievement level test results 6. Participation in extracurricular activities, including any offices held in school-sponsored clubs or organizations 7. Honors and awards received 8. Teacher anecdotal records 9. Other disciplinary information
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10. Special education records 11. Records associated with plans developed under section 504 of the Rehabilitation Act of 1973 12. Verified reports or information from non-educational persons, agencies, or organizations of clear relevance to the student’s education The Family Educational Rights and Privacy Act (FERPA) and the Illinois School Student Records Act afford parents/guardians and students over 18 years of age (“eligible students”) certain rights with respect to the student’s school records. They are: 1. The right to inspect and copy the student’s education records within 15 school days of the day the District receives a request for access. The degree of access a student has to his or her records depends on the student’s age. Students less than 18 years of age have the right to inspect and copy only their permanent record. Students 18 years of age or older have access and copy rights to both permanent and temporary records. Parents/guardians or students should submit to the Building Principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The Principal will make arrangements for access and notify the parent(s)/guardian(s) or eligible student of the time and place where the records may be inspected. The District charges $.35 per page for copying information in the student's records, but no one will be denied their right to copies of their records for inability to pay this cost. These rights are denied to any person against whom an order of protection has been entered concerning a student (105 ILCS 5/10-22.3c, and 10/5a, and 750 ILCS 60/214(b)(15)). 2. The right to have one or more scores received on college entrance examinations removed from the student’s academic transcript. Parents/guardians or eligible students may have one or more scores on college entrance exams deleted from their student’s academic transcript. Students often take college entrance examinations multiple times to improve their results. Test publishers provide the results from each examination taken to the student’s high school. Schools must include each of these scores on the student’s transcript, which may result in the academic transcript having multiple scores from a single college entrance exam. A parent/guardian or eligible student may not want certain scores to be sent to postsecondary institutions to which the student applies. The District will remove scores on college entrance examinations upon the written request of the parent/guardian or eligible student stating the name of each college entrance examination that is the subject of the request and the dates of the scores that are to be removed. 3. The right to request the amendment of the student’s education records that the parent(s)/guardian(s) or eligible student believes are inaccurate, irrelevant, or improper. Parents/guardians or eligible students may ask the District to amend a record that they believe is inaccurate, misleading, irrelevant, or improper. They should write the Principal or the Official Records Custodian, clearly identify the record they want changed, and specify the reason. If the District decides not to amend the record as requested by the parents/guardians or eligible student, the District will notify the parent(s)/guardian(s) or eligible student of the decision and advise him or her of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent(s)/guardian(s) or eligible student when notified of the right to a hearing. The right to challenge school student records does not apply to: (1) academic grades of their child, and (2) references to expulsions or out-of-school suspensions, if the challenge is made at the time the student’s school student records are forwarded to another school to which the student is transferring.
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4. The right to permit disclosure of personally identifiable information contained in the student’s education records, except to the extent that the FERPA or Illinois School Student Records Act authorizes disclosure without consent. Disclosure, without consent, is permitted to school officials with legitimate educational or administrative interests. A school official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the Board of Education; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist). Individual Board members do not have a right to see student records merely by virtue of their office unless they have a current demonstrable educational or administrative interest in the student and seeing his or her record(s) would be in furtherance of the interest. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the District discloses education records without consent to officials of another school district in which a student has enrolled or intends to enroll as well as to any person as specifically required by State for federal law. Before information is released to these individuals, the parent(s)/guardian(s) will receive prior written notice of the nature and substance of the information, and an opportunity to inspect, copy, and challenge such records. When a challenge is made at the time the student's records are being forwarded to another school to which the student is transferring, there is no right to challenge (1) academic grades or (2) references to expulsions or out-of-school suspensions. Disclosure is also permitted without consent to: any person for research or statistical reporting as part of an approved university program, provided that no student or parent(s)/guardian(s) can be identified; any person named in a court order; appropriate persons if the knowledge of such information is necessary to protect the health or safety of the student or other persons; and juvenile authorities when necessary for the discharge of their official duties who request information before adjudication of the student. Nothing in this Notice shall be construed to allow disclosures not authorized by federal or state law. 5. The right to a copy of any school student record proposed to be destroyed or deleted. The permanent record is maintained for at least 60 years after the student transfers, graduates, or permanently withdraws. The temporary record is maintained for at least 5 years after the student transfers, graduates, or permanently withdraws. Temporary records that may be of assistance to a student with a disability who graduates or permanently withdraws, may, after 5 years, be transferred to the parent(s)/guardian(s) or to the student, if the student has succeeded to the rights of the parent(s)/guardian(s). Student temporary records are reviewed every 4 years or upon a student’s change in attendance centers, whichever occurs first. The District deletes or destroys student records in accordance with Board Policies, Procedures, and federal and state laws. Parent/guardians or eligible students shall have the right to inspect or copy student's records pursuant to Board Policies, Procedures, and federal and state law. 6. The right to prohibit the release of directory information concerning the parent’s/guardian’s child. Throughout the school year, the District may release directory information regarding students, limited to: Name Address Gender
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Grade Level Birth date and place Parents’/guardians’ names, addresses, electronic mail addresses and telephone numbers Academic awards, degrees and honors Information in relation to school-sponsored activities, organizations, and athletics Major field of study Period of attendance in school Photographs, videos, or digital images used for informational or news-related purposes (whether by a media outlet or by the school) of a student participating in school or school-sponsored activities, organizations, and athletics that have appeared in school publications, such as yearbooks, newspapers, or sporting or fine arts programs. No photograph highlighting individual faces shall be used for commercial purposes, including solicitation, advertising, promotion or fundraising without the prior, specific, dated and written consent of the parent(s)/guardian(s) or student, as applicable. No image on a school security video recording shall be designated as directory information. Any parent/guardian or eligible student may prohibit the release of any or all of the above information by delivering a written objection to the Building Principal or Official Records Custodian within 30 days of the date of this notice. No directory information will be released within this time period, unless the parent(s)/guardian(s) or eligible student is specifically informed otherwise. 7. The right to request that military recruiters or institutions of higher learning not be granted access to your secondary school student's name, address, and telephone numbers without your prior written consent. Federal law requires a secondary school to grant military recruiters and institutions of higher learning, upon their request, access to secondary school students' names, addresses, and telephone numbers, unless the parents/guardians, or student who is 18 years of age or older, request that the information not be disclosed without prior written consent. If you wish to exercise this option, notify the Building Principal where your student is enrolled for further instructions. 8. The right contained in this statement: No person may condition the granting or withholding of any right, privilege or benefits or make as a condition of employment, credit, or insurance the securing by any individual of any information from a student’s temporary record which such individual may obtain through the exercise of any right secured under State law. 9. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington DC 20202-4605
Board Review: November 18, 2013
John Heintz Assistant Superintendent for Operations and Chief Legal Officer 7700 Gross Point Road Skokie, IL 60077 847.626.3972
[email protected]
TO:
Dr. Nanciann Gatta, Superintendent Board of Education
FROM:
_ _________________________________________ John Heintz, Assistant Superintendent for Operations and Chief Legal Officer
DATE:
December 15, 2014
SUBJECT:
Freedom of Information Act (FOIA) Requests
The following requests have been received since the November 17, 2014 Board of Education meeting. 1) Request received on November 5, 2014 from Jim Watts of the Union Election Integrity Unit (WI) for staff absence records for the dates of October 29, 2014 to November 4, 2014 including teacher names, years of service and type of absence. Responsive documents were sent on November 18, 2014. 2) Request received on November 17, 2014 from Annabelle Harless of the Chicago Lawyers’ Committee for Civil Rights Under Law, Inc. for the race and gender of District 219 board members. Responsive documents were sent on November 24, 2014.
Administrative Center • 7700 Gross Point Road • Skokie, IL 60077 • 847/626-3000 • Fax: 847/686-3090
