Meeting Agenda BOARD OF EDUCATION ♦ NILES TOWNSHIP HIGH SCHOOLS ♦ DISTRICT 219 October 6, 2015 I.
II.
Call to Order and Roll Call (5:30 p.m.) Closed Session (1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1) (2) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2 (c)(11)
III.
Recall to Order (6:45 p.m.)
IV.
Pledge of Allegiance
V.
Welcome
VI.
Changes / Additions to the Agenda
VII.
Student Highlights
VIII.
Student Representative Comments
Niles North – Spencer Schwartz Niles West - Sidra Kallan IX.
Audience to Visitors (on agenda items only)
X.
Approval of Consent Agenda − Monthly Bills and Payroll ..................................................................................................................................1 − Personnel* ........................................................................................................................................................2 − Minutes of the September 8, 2015, September 24, 2015 Board of Education Meeting-Open and Close Session*.........................................................................................................................................3 − Professional Staffing Agreement for Speech Therapy Services .......................................................................4 − Professional Staffing Agreement for Occupational Therapy Services ..............................................................5 − Applications for Recognition of Schools 2015-16 .............................................................................................6 − Donation of Vehicle to Niles West ....................................................................................................................7
XI. Business − Review of FY 2016 Budget (Discussion Only) ..................................................................................................8 − FY 2016-17 School Calendar (Discussion Only) ..............................................................................................9 − Tentative Tax Levy (Discussion and Action)...................................................................................................10 − Summer School Report (Discussion and Action)............................................................................................11 − Policy and Procedures First Reading (Discussion Only) ................................................................................12 − Policy and Procedure Second Reading (Discussion and Action) ...................................................................13 XII. Superintendent’s Report XIII. Principals’ Report XIV.
Board Members’ Comments
XV.
Board Committee Reports
XVI.
Old Business
XVII. New Business XVIII.
Audience to Visitors (on items related to District business)
XIX.
Information Items − Monthly Financial Report – August 2015 .........................................................................................................14
XX.
Closed Session (if needed)
XXI.
Adjournment
*Denotes items for Board members only
Upcoming Board of Education Meeting Dates: Tuesday, November 3, 2015 @ 6:45 p.m. Tuesday, December 1, 2015 @ 6:45 p.m. Tuesday, January 12, 2016 @ 6:45 p.m. Tuesday, February 9, 2016 @ 6:45 p.m. Tuesday, March 8, 2016 @ 6:45 p.m. Tuesday, April 5, 2016 @ 6:45 p.m. Tuesday, May 3, 2016 @ 6:45 p.m. Tuesday, May 24, 2016 @ 6:45 p.m. Tuesday, June 21, 2016 @ 6:45 p.m.
* Closed Session begins at 5:30 p.m.
Regular Meeting Minutes Board of Education ♦ Niles Township High Schools ♦ District 219 ♦ Cook County, Illinois September 8, 2015 I. Call to Order and Roll Call Board President Sproat called the meeting to order at 5:45 p.m. Board Members Present at Roll Call: Carlton Evans, Ruth Klint, David Ko (6:00 p.m.), Linda Lampert, Brian Novak, Joseph Nowik, Mark Sproat. II. Closed Session It was moved by NOVAK and seconded by SPROAT to recess into closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees and collective bargaining. A roll call vote was taken. Voting Aye: Evans, Klint, Ko, Lampert, Novak, Nowik, Sproat. The motion carried. The Board recessed into Closed Session at 5:45 p.m. III. Open Session It was moved by NOVAK and seconded by NOWIK to return to open session at 6:45 p.m. A roll call vote was taken. Voting Aye: Evans, Klint, Ko, Lampert, Novak, Nowik, Sproat. The motion carried. IV. Recall to Order President Sproat recalled the meeting to order at 6:50 p.m. The Pledge was recited. V.
Public Hearing on the 2016 Budget It was moved by NOVAK and seconded by EVANS to open the public hearing on the FY 2016 Final Budget. A roll call vote was taken. Voting Aye: Evans, Klint, Ko, Lampert, Novak, Nowik, Sproat. The motion carried.
VI. Audience to Visitors on the Budget Susan Schram, an Environmental Science teacher at Niles West, discussed the GCSI funding which she said is being cut from $100,000 ($50,000 for each school) to zero. This grant is a student directed, student centered, student led grant where students within the high school can be anywhere from 9th graders to AP students. The students look to see where there are environmental deficits and where improvements can be made within and around the school. The students spend a long time writing these proposals, are supervised by a teacher and get to see their ideas come to fruition. Ms. Schram said this GCSI grant supports Board Goal 1 – Challenge, as many of the students go into AP and it is a very rigorous activity. It supports Board Goal 2 – Articulate, by definitely providing a college experience and there is anecdotal evidence from alumni to support this. It supports Board Goal 5 – Involve – It involves students in extracurricular activities, i.e., Green Team, NARWAL, etc. and it supports Board Goal 6 – Build by being physically responsible. The students have to report a budget and see how their project will pay back in the end. This can be defined as financial or environmental. Also when District 219 won the Outstanding Organization award from the Green Building Council, part of that was the student participation in this kind of grant experience. Ms. Schram read a list of things that GCSI has
Minutes of the Regular Board Meeting of September 8, 2015
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accomplished – all student supported and student ideas, i.e. outdoor classroom, revitalizing greenhouses that were once storage spaces, bird houses, etc. Tom Jodelka, a Biology teacher at Niles West High School and also the club sponsor of NAWAL, also spoke about GCSI grant. He said they have hundreds of volunteers doing thousands of hours of restoration work and that would not be possible without the money from GCSI. He appealed to the Board to continue the project. His proposal is to decrease the budget rather than eliminating it. He said the GCSI Committee consists of members of the administration, staff, teachers, buildings and ground administrators. He also said the money that is spent is heavily scrutinized. Chris Barnett, an Environmental Science teacher at Niles West, said this program has become an integral part of instruction for a very rare opportunity for students to come with an idea, see it through and go through the whole process and enrich their experience to the school, community and District 219 as a whole. He said this program has really helped our students in careers, projects and has served the District. These projects have saved the District money and energy in terms of planting trees and other landscaping projects which have been a net savings to the District. BaoTran Lee, a senior at Niles West and Vice President of NAWALS, the Ecology Club said that GCSI is very important and gives back to the school and the community. She explained various projects that that would not be possible without the grant. She asked the Board to reconsider eliminating the budget for GCSI. Mr. Novak had requested a list of projects that were approved by GCSI and he passed them out to the Board members so they could see some of the budgets and projects that were approved and the projects submitted by the two schools. Spencer Schwartz, student representative for Niles North High School, said GCSI impacted her experience in understanding environmental science and gives students the ability to understand how they can make changes and why. Michele Hettinger expressed her opposition to the Board’s proposal to double the field trip bus fares from $5.00 to $10.00. She said field trips are an important experience that enriches students’ lives outside of the classroom. These field trips allow students to see plays, go to museums, farms and be able to incorporate this into their classroom learning experience. Ms. Hettinger said students pay for the cost of the trip, lunches and the bus and feels this is an issue of equity. Ms. Hettinger gave a number of examples of why the bus fare should not be raised. She said public transportation is less than $5.00 for a round trip. If you raise the bus fee, you will severely limit the number of students who can go on field trips. She thought that when District 219 purchased the buses, it would also save the District money. Therefore, it seems unfair to pass on this fee. Ms. Hettinger said field trips are what students remember after finishing high school. She asked that the Board reconsider raising this fee, which would make it difficult for students to go on field trips. Sharon Swanson is a teacher at Niles West and also lives in the District also questions doubling the field trip fee and asked why with the purchase of our own District buses we had to raise fees. She does not understand why the bus fees need to double. It was moved by NOVAK and seconded by EVANS to close the public hearing on the FY 2016 Final Budget. A roll call was taken Voting Aye: Evans, Klint, Ko, Lampert, Novak, Nowik, Sproat. The motion carried. VII. Changes / Additions to the Agenda The green personnel handout was added to the Consent Agenda. The EBS Service Agreement for Occupational Therapy and the Professional Staffing Agreement for Speech Therapy Services were moved from the Consent Agenda to Business.
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VIII. Student Highlights President Sproat said that during this segment we will recognize students, teams and teachers that have gone above and beyond. Dr. Roloff said we started the year talking to, directors, administrators and teachers about bringing student stories to the Board meeting. We are bringing to you today a wonderful student, Eric Robinson who attends Niles Central. Anne Hellmer, teacher at Niles Central, said that Eric is one of the senior students who had an amazing experience this summer. Joy Cheng said they had an opportunity to connect a student with the French Pastry School, which is part of the Chicago City Colleges and is a very the prestigious school in Chicago. This school is regarded as one of the premiere schools outside France for pastry, baking and confectionery arts. Ms. Cheng worked with an intern last year who had a connection at the school and they talked about trying to involve one of our students. One of the head chefs heard about Eric and was so impressed with him and some of the challenges he has overcome, and offered him a paid internship over the summer. Eric commuted an hour and a half each way, a shuttle and two trains, leaving before 6:00 a.m. in the morning. Eric learned various aspects of baking and pastry making going through each of the segments. This involved a lot of education, math, artistry and many other things. Eric was invited back to a special reception in August at which Chef Sebastien Canonne, Academic Dean for Faculty & Programs at the school was knighted in the Order of the Legion of Honor, the highest decoration a civilian can receive from the country of France, granted by the French President. In attendance were the French Council and a chef from the White House. Eric’s internship was so successful that the school is now considering having an intern each summer based on his experience. After Eric graduates, advisers at the school encouraged him to keep in touch for possible continuing education. Eric was presented with a plaque by the Board of Education for his diligence, hard work and dedication. IX. Student Representative Comments Niles North – Spencer Schwartz, a junior at Niles North High School, is on the Junior Class Board and also a member of Student Government. She highlighted some of the events at Niles North. 30 clubs participated in the Niles North Activities Fair during the lunch period on August 27 in the new courtyard. She said it was a wonderful opportunity for students to learn what their peers are doing around the school. Student Government sponsors Viking and Vikings every week which is where one individual, team or sports organization is chosen because they have shown outstanding leadership in the school. This week Vikings was Girls’ Tennis who won their tournament this weekend and the Viking of the Week was Shaista Khan, who placed second in the medical terminology at Skills USA National Leadership Championships in Kentucky, where 50 students competed and she was first place for Illinois. Homecoming will be on Saturday, October 3 from 7:00 p.m. to 10:30 pm in the Main Gym. Students will decorate the school hallways on the first floor on Saturday, September 26. Spirit Week is September 29 to October 2, where there will be dress up days, music and a DJ in the café/courtyard. It starts off with the Powder Puff Football Game, where the junior girls play the senior girls in football. The Pep Assembly and parade will be on Friday, October 2 and Homecoming parade that night at 6:30 p.m. The varsity football game will start at 7:00 p.m. The dance will be on Saturday, October 3 at 7:00 p.m. in the main gym. Niles West – Sidra Kallan, a junior at Niles West is in Student Government, Junior Cabinet, Engineering Club and Book Club. She gave highlights of Homecoming and Student Government. Student Government has been working on the Constitution, reviewing and revising it. They are working on changes and getting more students involved in government and bringing everyone together. For Homecoming the theme this year is Disney. They will have a hall and float decoration competition before the Pep Assembly. Spirit Days will start September 24 to October 2. This year there will be a window painting competition with several businesses in Skokie who are allowing Niles West students to paint their windows in the Disney theme. She asked for Board members that would like to judge the competition. Ruth Klint said we could get some businesses in Lincolnwood. Dr. Ness will send the Board members the dates for judging the competition. X. Community Representative Comments No community representatives asked to speak. XI. Approval of Consent Agenda It was moved by LAMPERT and seconded by EVANS to approve the Consent Agenda, as amended. A roll call vote was taken. Voting Aye: Evans, Klint, Ko, Lampert, Novak, Nowik, Sproat. Minutes of the Regular Board Meeting of September 8, 2015
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The motion carried. Included in the Consent Agenda were: − Monthly Bills and Payroll in the amount of $12,950,429.81 − Personnel −
Approved the employment of the following administrators for the 2015-2016 school year:
NAME Oddo, Eric Silverberg, Ivan −
EFFECTIVE DATE August 10, 2015 – June 30, 2016
$110,000
August 10, 2015 – June 30, 2016
POSITION Fine Arts – BA / Step 1 Special Education – BA15 / Step 2 Social Studies – BA / Step 1 English – MA / Step 1
FTE .3 1.0 .4 .4
EFFECTIVE DATE January 11, 2016 August 17, 2015 August 10, 2015 August 10, 2015
Approved the changes for the following licensed staff for the 2015-2016 school year:
NAME Garoppolo, Michael
Moy, Karissa
POSITION Physical Welfare From: BA / Step 1 Previously approved on 5/18/15 To: BA15 / Step 1 Mathematics – BA / Step 2
Ralfs, Jessica
English – BA / Step 2
−
SALARY $110.000
Approved the employment of the following licensed staff for the 2015-2016 school year:
NAME Brent, Elizabeth Gould, David Slefo, Amanda Souferis, Christine −
POSITION Director of Communications, 205 day calendar Director of Communications, 205 day calendar
FTE 1.0
EFFECTIVE DATE August 10, 2015
From: .8 Previously approved on 5/18/15 To: 1.0 From: .8 Previously approved on 5/18/15 To: 1.0
August 10, 2015
August 10, 2015
Approved the employment of the following support staff for the 2015-2016 school year:
NAME Chae, Nu Lee Hansen, Kimberly NAME Isaac, Marla Koontz, Rosalie Moy, Joan Park, Andrew Przekota, Kristie
POSITION Paraprofessional, English – P1 / Step 2, 186 day calendar Paraprofessional, Mathematics – P1 / Step 2, 186 day calendar POSITION Paraprofessional, Science – P1 / Step 2, 186 day calendar Paraprofessional, Mathematics – P1 / Step 2, 186 day calendar One-on-one Paraprofessional, Special Education – P1 / Step 2, 186 day calendar Paraprofessional, Digital Literacy - P1 / Step 2, 186 day calendar Paraprofessional, Special Education – P1 / Step 2, 186 day calendar
Minutes of the Regular Board Meeting of September 8, 2015
FTE 1.0
EFFECTIVE DATE August 14, 2015
1.0
August 10, 2015
FTE 1.0
EFFECTIVE DATE August 18, 2015
1.0
August 10, 2015
1.0
September 2, 2015
1.0
September 8, 2015
.5
August 27, 2015
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−
Approved the resignation of the following support staff for the 2015-2016 school year:
NAME Rosin, Christina Saleh, Thomas −
POSITION / LOCATION Paraprofessional, Mathematics / West Paraprofessional, Digital Literacy / North
Approved the employment of the following part-time/temporary staff for 2015-16 School year:
NAME Al-Bayati, Amal Alfredo, Jose Batti, Tanya Bhakrani, Asma Edmond, Kathryn Khan, Sedra Khatoon, Nahin Langia, Zakira Latchin, Simila Lay, Amanda Mannancheril, Annie Marin, Karina Philbin, Cynthia Pitu, Naomi Plotnik, Mari Poland, Juwon Quadri, Syeda Shroff, Vraj Thomas, Alisha Viloria, Nicolle Wahdan, Mustafa Zabin, Rafah −
POSITION / LOCATION Library Monitors / North Lab Assistant / West ELL Testing / North < 600 Hours Lab Assistant / West Athletics / North Library Monitors / West Library Monitors / North Library Monitors / West Lab Assistant / West Lab Assistant / West Lab Assistant / West Library Monitors / West ELL Testing / West < 600 Hours Library Monitors / West Human Resources/ District < 600/hours Textbook Center, West Lab Assistant / West Lab Assistant / West Library Monitors / West Lab Assistant / West Library / North Lab Assistant / West
SALARY $8.25/Hr. $8.25/Hr. $48.14/Hr. $8.25/Hr. $8.25/Hr. $8.25/Hr. $8.25/Hr. $8.25/Hr. $8.25/Hr. $8.25/Hr. $8.25/Hr. $8.25/Hr. $48.14/Hr. $8.25/Hr. $16.00/Hr. $8.25/Hr. $8.25/Hr. $8.25/Hr. $8.25/Hr. $8.25/Hr. $8.25/Hr. $8.25/Hr.
EFFECTIVE DATE September 9, 2015 September 9, 2015 August 10, 2015 September 9, 2015 September 9, 2015 September 9, 2015 September 9, 2015 September 9, 2015 September 9, 2015 September 9, 2015 September 9, 2015 September 9, 2015 August 10, 2015 September 9, 2015 August 17, 2015 September 9, 2015 September 9, 2015 September 9, 2015 September 9, 2015 September 9, 2015 September 9, 2015 September 9, 2015
Approved the change for the following part-time/temporary staff for 2015-16 School year:
NAME Stacey, Rosanna
−
EFFECTIVE DATE August 5, 2015 August 19, 2015
POSITION / LOCATION Security < 600/hours / North
FROM $14.00/Hr. Previously approved on 8/4/15
TO $16.00/Hr.
EFFECTIVE DATE August 5, 2015
Approved the employment of the following stipend positions for the 2015-2016 school year:
NILES NORTH Pom Pon, Head Pom Pon, Assistant International Club, Sponsor Gay Straight Alliance (GSA), Sponsor Student Government, Sponsor Girls Volleyball, Assistant S.A.D.D., Sponsor D.E.C.A. Club, Head D.E.C.A. Club, Assistant Green Squad, Sponsor Poetry Slam, Sponsor Poetry Slam, Sponsor Model United Nations, Sponsor German Club, Sponsor Softball, Assistant Softball, Assistant
NAME *Norman, Rachel Wall, Kerry Andritsakis, Eleni (.5) Paulis, Sarah (.5) Andritsakis, Eleni Salem, Omar Pickett, Kia Sinnick, Jennifer (.33) Sinnick, Jennifer (.33) Sagan, Arlene Ordonez, Jean (.5) Paulis, Sarah (.5) Powell, Rachael (.5) Neal, Thomas (.5) Kessler, Joel Rafferty, Molly
NILES WEST National Art Honor Society, Sponsor Cheerleading, Assistant
NAME Sortino, Deanna Batista, Adrian (.5)
Minutes of the Regular Board Meeting of September 8, 2015
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Cheerleading, Assistant Girls Golf, Assistant Boys Soccer, Assistant FCCLA, Sponsor Strength and Conditioning Coordinator D.E.C.A. Club, Head D.E.C.A. Club, Assistant Gardening Club, Sponsor Chinese Club, Sponsor Chinese Club, Sponsor German Honor Society, Sponsor French Honor Society, Sponsor * Not a full-time school year employee −
*Gianpicolo, Marissa (.5) *Hester, Nicholas *Dabizljevic, Milos Romanchuk, Kaitlin *Pazik, Tyler Brown, Tricia (.2) Brown, Tricia (.2) Jackson, Kristen (.5) Hsing, Wileen (.5) Kim, Gloria (.5) Neumayer, Josef Capuzelo-Akechoud, Linda
Approved the employment of the following substitute teachers for the 2015-2016 school year:
NAME Axel, Paul Mankoff, Melissa McWherter, Zachary Vaisler, Aviel Vana, Chris Wittleder, William −
Approved the employment of the following licensed staff for the 2015-2016 school year:
NAME Noll, Jacob −
POSITION Executive Secretary, Human Resources – S4 / Step 1 260 day calendar POSITION Paraprofessional, Digital Literacy - P1 / Step 2, 186 day calendar
POSITION Buildings and Grounds
EFFECTIVE DATE September 10, 2015
FTE 1.0
EFFECTIVE DATE From: September 8, 2015 To: September 3, 2015
EFFECTIVE DATE May 7, 2017
Approved the employment of the following stipend positions for the 2015-2016 school year:
NILES NORTH Mock Trial, Sponsor Girls Basketball, Assistant NILES WEST Play 3, Other Play 1, Other Play 3, Other Play 4, Other Play 5, Assistant Play 5, Other Debate, Assistant * Not a full-time school year employee −
FTE 1.0
Approved the retirement of the following support staff:
NAME Mendes, George −
EFFECTIVE DATE September 9, 2015
Approved the change of employment for the following support staff for the 2015-2016 school year:
NAME Park, Andrew
−
FTE .25
Approved the employment of the following support staff for the 2015-2016 school year:
NAME Plotnik, Mari −
POSITION Science, MA / Step 5
NAME Sharma, Pankaj Wick, Karin NAME Sinclair, Andrew *Hummel, Leah *Hummel, Leah *Hummel, Leah *Hummel, Leah *Morris, Kimberly *Corrigan, Abraham (.25)
Approved the employment of the following substitute teachers for the 2015-2016 school year:
Minutes of the Regular Board Meeting of September 8, 2015
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NAME Ford, Nicholas −
Approved the Minutes of the August 4, 2015, August 10, 2015 and August 25, 2015 Board of Education Open and Closed Sessions.
− Approved the appointment of Eric Trimberger as the IMRF Authorized Agent for Niles Township High Schools District 219. −
Approved the acceptance of the donation from Evanston Subaru through AdoptAClassroom.org of $250.00 for supplies to be used in the Special Education program at Niles North High School.
− Approved the acceptance of the donation from James Lundgren of a 2003 Buick Century for use in the automotive program at Niles West High School. − Approved the International Field Trip for Niles North and Niles West High Schools to participate in a cultural learning exchange program and trip to Spain. XII. Business −
Final Budget Approval – Fiscal Year 2016 Mr. Trimberger discussed and highlighted the Budget for FY 2016. The budget has revenues of $148.9 million dollars and expenses of $144.2 million dollars and an additional $19 million dollars in capital projects for year 3 of our 5 Year Capital Plan, as well as funds to purchase land for the bus terminal and renovation of the site. Other highlights for the budget are the operating expense per pupil. When the administration presented the preliminary budget, the operating expense per pupil was $26,551 and for the final budget it is $24,497, a reduction of $2,055 per pupil which represents a reduction in the operating expense per pupil of $9.3 million dollars. The budget also includes a $5.3 million dollar transfer to cover the bond abatement from the 2014 tax levy. The administration will be asking the Board to make an abatement of $3.2 million later this fall as part of an overall levy increase of 3% for the FY 2015 levy. Mr. Novak thanked Mr. Trimberger and his staff for their diligence and hard work with regard to the preliminary and tentative budgets but asked Mr. Trimberger to explain how the decreases to the budget were made. Mr. Trimberger said that at the time of the preliminary budget, the staffing levels were already set for the year. Salaries and benefits make up a significant portion of the budget. The administration reviewed discretionary line items that could be reduced. Salaries were reduced, because historically there were areas where they were unspent, i.e., midyear hires were reduced and support staff vacancies that typically were unspent were reduced. The request for $500,000 for athletics was reduced to $250,000, intern vacancies were reduced. Mr. Novak asked how this affected students i.e., field trips. Mr. Trimberger said travel was reduced 40%. The field trip budget was reduced $60,000 and debate $25,000. Tuition reimbursement was reduced $215,000. The initial request was for $360,000. Mr. Trimberger discussed tuition reimbursement for the union and the administration. Hospitability was also discussed. Mr. Novak asked if it were possible to increase the budget on some of the items and Mr. Trimberger said it was at the Board’s discretion to direct the administration to do a budget transfer into those areas. There was a discussion on the reductions that were made. Mrs. Klint asked that this budget be passed and go back and look at the budget for more realistic costs. It was moved by NOVAK and seconded by KO to approve the Final Budget for FY 2016. A roll call vote was taken. Voting Aye: Evans, Klint, Ko, Lampert, Novak, Nowik, Sproat. The motion carried.
Minutes of the Regular Board Meeting of September 8, 2015
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−
TIF Update Mr. Trimberger said the Village of Skokie has proposed amending the downtown Science and Technology Skokie TIF. This TIF was created in 2005 to develop the former Pfizer property and as part of that development 8 buildings were demolished and 3 were renovated. This has been a successful TIF; the equalized assessed value of the TIF increasing by $17 million dollars and $2.3 million dollars in property tax revenue. This revenue is being used to pay off bonds issued by the Village of Skokie when the TIF was created. The Village of Skokie is proposing to add 63 properties with an equalized assessed value of $6.5 million dollars with this TIF. These properties have decreased in value by 40% since 2009. The Village believes that they need to spend $17 million dollars to acquire property because some of these sites are not big enough for development so they want to acquire adjoining properties and make site improvements on the properties to make it more attractive for development. The existing TIF has 13 years remaining and improvements would have to be made to the sites. Each TIF can go for 23 years and could be extended for an additional 12 years. The Village said they have no intention of extending the TIF. The Village had a Joint Review Board meeting on September 2 to review the proposed amendment. The taxing bodies that were present were the Skokie Park District, Skokie Public Library, District 69 and District 219. District 219 has historically chaired the Joint Review Boards so Mr. Trimberger was elected to Chair. A vote was taken and all taxing bodies voted in favor of the amendment with the exception of District 219 which voted to abstain, as directed by the Board. The Village Board will vote on this amendment on October 7. The Village believes that if they can develop a couple of sites on this property, the EAV can easily increase from $58.6 million dollars to $95 million dollars. If their projections are accurate, District 219 would see $1.9 million in new revenue when the TIF expires. Mr. Novak also had an opportunity to attend the Joint Review Board meeting and he also attended District 69’s Board meeting, where the Village of Skokie presented their argument for this TIF. Mr. Novak asked Mr. Trimberger to speak about the effect this TIF would have on the taxpayer in District 219. Mr. Trimberger said the current property value is about $6 ½ million dollars which would stay on the tax rolls. Mr. Trimberger said if the Village believes they need $17 million dollars it is his presumption that they will issue bonds to do so and the residents of Skokie would see an obligation of $17 million dollars on the books of the Village. They are going to count on this TIF to pay it back. If this fails, the residents of Skokie are ultimately responsible of this $17 million dollars, no matter which district they live in. The TIF was amended so it will include Madison School and by including Madison School that property would be eligible to receive funds from the TIF for development. The Village shared with us when the downtown TIF was created in 1990 both Madison and Lincoln Jr. High was included and District 69 received approximately $1.5 million dollars. The Village believes there is an equity issue across the elementary districts in Skokie because Districts 69 and 73½ do not have a tax base compared to District 68 which has Old Orchard Shopping Mall or District 72 which has some of the Touhy corridor. The taxpayers that live in Districts 69 or 73½ have a very high tax rate compared to the other sender districts within the Township, so the Village feels this is a way to provide some relief to the taxpayers that live in those elementary districts. Mr. Novak said we would be stuck with this TIF for 13 years. The next meeting at the Village of Skokie is October 7. There is dissention in some of the other taxing bodies as well. Mr. Novak said this will hurt our taxpayers. The Village does not have a developer in place, but they are trying to redevelop the site.
−
2016-17 Calendar Mrs. Klint suggested the Board consider partnering with our sender districts in having similar school days off. She feels it is essential to align holidays and spring break with the sender districts and suggested that the Board authorize the administration to go back and work with our sender districts to better align with them. The other concept she said needs to be reviewed by the Board is field trip block outs. This is where no one goes on field trips, i.e., AP testing, etc. She said we should recognize the top two most sacred holidays in the face of our community, so that we would know for sure those would be field trip block out days, ensuring those students would have excused absences to observe their faith and are not penalized for attendance and missing a day of school.
Minutes of the Regular Board Meeting of September 8, 2015
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Mr. Novak gave the Board a copy of District 73½ Board’s policy. Several years ago District 73½ created a holiday neutral calendar to make sure the students are not penalized if they take off their holiday and teachers are asked not to schedule tests or quizzes if the students are anticipating an absence. This would allow the District to push forward the start date from early August to a little bit later in August. The calendar has been a real issue to summer plans for parents. President Sproat said he and Dr. Roloff had an opportunity to meet with the Superintendents and the Board Presidents and the subject of how we can work better with the sender schools was discussed and the calendar was brought up in this discussion. President Sproat asked Dr. Roloff to continue to speak with the other Superintendents on this because it is a very important issue. Dr. Roloff will bring a revised draft of the calendar to the next Board meeting. Dr. Roloff stated that the 2016-17 Calendar does not have to be submitted until January or February. She will be meeting with the Township Superintendents again between now and October and she will have a draft calendar for the Board to review. −
Policy and Procedures First Reading The following policies were removed: Policies 4:150, 4:151, 4:160-AP1, 760, and 6:240-AP. Mrs. Klint said that the wording of Policies 4:150, 4:151 and 4:160-AP1 should be aligned throughout the document. Policy 6:240-AP should be updated, since we now own our buses, and the wording corrected. Policy 760 was discussed, but there is still some non-alignment in wording which should be corrected.
−
EBS Service Agreement Mrs. Klint questioned wording in the EBS Service Agreement regarding the right to dismiss. The contract is written such that EBS has a right to leave, but District 219 does not have that right. She would like to have the contract amended so that we also have a right to dismiss. Dr. Marcello said he would have the contract reviewed by our legal firm for amendment.
−
Professional Staffing for Speech Agreement Mrs. Klint questioned wording in the Professional Staffing Speech Agreement regarding the right to dismiss. The contract is written such that GE Speech Associates have a right to leave, but District 219 does not have that right. She would like to have the contract amended so that we also have a right to dismiss. Dr. Marcello said he would have the contract reviewed by our legal firm for amendment.
XIII. Interim Superintendent’s Report Dr. Roloff highlighted some aspects of the ACT Report. We received a final report on the 2015 class that just graduated. These reports are always received at the end of August. This report shows the last score a student has for 2015. The 2015 class was the last class to take the Prairie State Exam in their junior year. If you look back at 2012, scores were higher, and then there was a drop in scores because ACT started reporting some scores that they had not reported in the past. Dr. Roloff said we are seeing now is that scores are rising again and almost back where they were in 2012. She said this is a real testament to our teachers. ACT has recently done away with EXPLORE and the PLAN tests. The District is using retired exams and will continue to do so until we know what is happening with the PARCC Exam. It is still undecided for this year whether we will use ACT or SAT. What’s important is to know the growth a student makes from the EXPLORE to the ACT. Dr. Roloff also talked about interventions which are in place for our students. Principals’ Report Niles North – Dr. McTague said it was a great start to the school year. Transportation is fantastic. There were many positive comments from parents on our buses. This weekend Saturday, September 12, is the 5th Annual Niles North vs. Niles West Skokie Skirmish. The varsity football game begins at 1:00 p.m. Our 5th Annual Faculty & Staff Family Fest will start at 11:00 a.m. to 1:00 p.m., where Athletic Trainer Dawn Palmer was selected as this year’s Wall of Honor Recipient which will commence at 11:30 a.m. The Crosstown Classic will be taking place this weekend - girls’ volley ball and girls’ tennis, starting at 6:30 p.m. tomorrow night. The communications Department is a new Department where three of our Niles Minutes of the Regular Board Meeting of September 8, 2015
Page 9 of 11
North Communications programs (News Production, Broadcast Production and Yearbook Production) combined to broaden their equity awareness with respect to journalism and mass media production. They craft and disseminate all of the messages that our students see. With this power comes enormous responsibility to make sure we are serving the needs of our diverse community and to make sure messages are accurate. Niles West – Dr. Ness said we are twenty days into the new school year. It has been a busy start to the school year. The new buses are running great. The Open House was held last Thursday and was a great success. We are very excited about Homecoming week at the end of the month. There will be a Hall of Fame Dinner at Niles West that evening. Niles West Theatre kicks off its 2015-16 season Thursday, September 10 at 10:00 a.m. (community performance) and Saturday at 4:00 p.m. and 7:30 p.m. in the Black Box Theatre with “Songs for a New World.” This musical is a 3rd Annual Thespian Honor production and is rarely produced and never produced by high school students. Board Members’ Comments There were no Board member comments. XIV. Board Committee Reports Policy Committee – A date will set be for the next meeting. Facility Committee – A date will be set for the next meeting. Classrooms First Committee – There will be a meeting tomorrow evening at District 69. Equity Committee - Mr. Evans met with Corrie Wallace and discussed the Affinity Group meetings that have taken place and got off to a great start. A meeting date will be set after the approval of the budget so the Committee can move forward to other things. XV. Old Business There was no old business. XVI. New Business There was no new business. XVII. Audience to Visitors (on items related to District business) Lorenzo Fiol asked questions regarding the investigations of Superintendent Gatta. President Sproat said that no information can be shared at this time. We will be able to speak on this at the proper time. Katherine Gudgel, spoke on the TIF and encouraged the District 219 Board of Education not to support the Village of Skokie proposed amendment to the Science & Technology. She said this affects anyone in District 219, whether they are in Lincolnwood, Morton Grove, Skokie or Niles. It also affects to a less extent, Oakton Community College; and everyone in Cook County, even though ultimately the Village of Skokie has to approve the TIF. District 69 did vote for this because of the technicalities, however, in the public meeting, she said her Board does not endorse the TIF, which is public record. A significant number of properties that the Village of Skokie has proposed to add to this TIF are already owned by the Village. She feels that the Village of Skokie could give a developer a good deal without the TIF. About half of the properties are owned by District 69, the Park District or the Village of Skokie. The Park District and District 69 properties will not increase in EAV. Mrs. Gudgel explained why the TIF should not be supported. Mrs. Gudgel’s second question was regarding the budget for the Village of Skokie. She feels the budget is not clear and the Village wants to double the budget, however, the budget does not say where the $22 million dollars was spent. She encourages District 219 to not support this TIF. A public hearing will be held on October 7 and the Village of Skokie will listen to any interested parties. The actual vote on the TIF will be on November 7. She said this will have a huge effect on taxpayers. XVIII. Information Items − Monthly Financial Report – July 2015 − EIS Administrator and Teacher Salary and Benefits Report
Minutes of the Regular Board Meeting of September 8, 2015
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− 6 Day Enrollment 2015-16 − FOIA (Freedom of Information Act) XIX. Closed Session It was moved by NOVAK and seconded by KO to recess into closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees, collective bargaining, purchase of property, security procedures, student disciplinary cases, selection of a person to fill a public office, the placement of individual students in special education programs or in other matters related to individual students and/or pending litigation. The Board will not be coming back into open session for discussion. A roll call vote was taken. Voting Aye: Evans, Klint, Ko, Lampert, Novak, Nowik, Sproat. The motion carried. The meeting adjourned to closed session at 8:38 p.m. XX.
Adjournment It was moved by NOVAK and seconded by KO to adjourn the meeting. A roll call vote was taken. Voting Aye: Evans, Klint, Ko, Lampert, Novak, Nowik, Sproat. The motion carried.
The meeting adjourned at 10:44 p.m.
_______________________________________ President
Minutes of the Regular Board Meeting of September 8, 2015
___________________________________ Secretary
Page 11 of 11
Special Meeting Minutes Board of Education ♦ Niles Township High Schools ♦ District 219 ♦ Cook County, Illinois September 24, 2015 I. Call to Order and Roll Call Board President Sproat called the meeting to order at 6:00 p.m. Board Members Present at Roll Call: Carlton Evans, Ruth Klint, David Ko (6:10 p.m.), Linda Lampert, Brian Novak, Joseph Nowik, Mark Sproat. II. Call to Order President Sproat called the meeting to order at 6:07 p.m. The Pledge was recited. III. President Sproat welcomed everyone to the Special Board meeting and described the order of this meeting. IV. Audience to Visitors No one asked to speak. V. Business − Closed Session It was moved by KLINT and seconded by EVANS to consider the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the Board and/or legal counsel for the Board and pending or probable/imminent litigation. The Board will return to Open Session and adjournment of the meeting without action being taken. A roll call vote was taken. Voting Aye: Evans, Klint, Ko, Lampert, Novak, Nowik, Sproat. The motion carried. The Board recessed into Closed Session at 6:11 p.m. VI. Open Session It was moved by KLINT and seconded by NOWIK to return to open session at 8:55 p.m. A roll call vote was taken. Voting Aye: Evans, Klint, Ko, Lampert, Novak, Nowik, Sproat. The motion carried. VII.
Adjournment It was moved by NOVAK and seconded by KO to adjourn the meeting. A roll call vote was taken. Voting Aye: Evans, Klint, Ko, Lampert, Novak, Nowik, Sproat. The motion carried.
The meeting adjourned at 8:56 p.m.
_______________________________________ President Minutes of the Special Board Meeting of September 24, 2015
___________________________________ Secretary Page 1 of 1
District 219 Office of the Assistant Superintendent for Special Education and Student Services Administrative Center 7700 Gross Point Road Skokie, IL 60077 Tel: 847 626 3990 Fax: 847 626 3077
To:
Board of Education Anne Roloff
From:
Pete Marcelo
Date:
September 18, 2015
Re:
Professional Staffing Agreement for Speech Therapy Services
On and off for the past fourteen plus school years, District 219 has entered into a professional services contract with GL Speech Associates for the provision of speech therapy services. For the 2015-2016 School Year, D219 students require a total of 15 hours of therapy per week at the hourly of $76. The speech therapist assigned to District 219 provides speech and language therapy services to our students with IEP’s when indicated by the IEP team. In addition, the speech therapist works with our special education staff; so that, they can infuse speech activities into the special education curriculum for D219 students. Feedback from parents, staff, and administrators has been exceedingly favorable regarding the speech therapist who has been assigned to D219 during this time. The projected cost for these speech services for the 2015-2016 School Year not including the extended school year (ESY) is $41,040. This proposed fee is a locally competitive rate. This contract was revised based on review by John A. Relias of Franczek Radelet which is attached. Recommendation: That the District 219 Board of Education enter into a professional services agreement with GL Speech Associates for the provision of speech therapy services.
District 219 Office of the Assistant Superintendent for Special Education and Student Services Administrative Center 7700 Gross Point Road Skokie, IL 60077 Tel: 847 626 3990 Fax: 847 626 3077
To:
Board of Education Anne Roloff
From:
Pete Marcelo
Date:
September 29, 2015
Re:
Professional Staffing Agreement for Occupational Therapy Services
For the past several school years, District 219 has entered into a professional services contract with Educational Based Services (EBS) for the provision of 40 hours per week of occupational therapy (OT) services. For the 2014-2015 School Year, the cost of this service was $74.78 per hour. For the 2015-2016 School Year, the hourly rate for this service is $75.97. The occupational therapist assigned to District 219 provides OT services to our students with IEP’s when indicated by the IEP team. In addition, the occupational therapist works with our special education staff; so that, they could infuse OT activities into the special education curriculum for D219 students. Feedback from parents, staff, and administrators has been exceedingly favorable regarding the OT who has been assigned to D219. The projected cost for the OT services for the 2015-2016 School Year not including the extended school year (ESY) is $109,396. This proposed rate for OT services is a locally competitive rate. This contract was revised based on review by John A. Relias of Franczek Radelet which is attached. Recommendation: That the District 219 Board of Education enter into a professional services agreement with Educational Based Services for the provision of occupational therapy services.
Office of the Superintendent Date:
October 6, 2015
To:
Board of Education
From:
Dr. Anne Roloff, Interim Superintendent
Subject:
FY 2016 Budget
We will be discussing the FY 2016 Budget.
POLICY AND PROCEDURAL CHANGES: FIRST READING October 6, 2015 Board of Education Meeting All recommended changes have been reviewed and approved by the Policy Committee, relevant staff members, and where needed, the District’s attorney. Number Name Proposed Changes 2:260 Uniform Grievance Procedure Update language. 2:260-AP Administrative Procedure – Update language. Guidelines for Investigating Complaints and Allegations of Misconduct 4:45-AP1 Administrative Procedure – Include credit card payments. Insufficient Fund Checks Update pursuant 810 ILCS 5/3-806. 4:110 Transportation Reduce bus fees for free or reduced meal students. Increase minimum mileage for charter bus usage. 4:110-AP1 Administrative Procedure – Reduce bus fees for free or reduced meal Transportation Services students. Provided 4:140 Waiver of Student Fees Problem: Difficulty recovering fees and fines from students. Solution: Disallow payment plans. Distinguish fees from fines and establish collection procedures for each. 4:150 Facility Management and Remove LEED standards. Building Programs 4:151 Best Practice for Remove LEED standards. Environmental Concerns 4:160 Environmental Quality of Remove LEED standards. Buildings and Grounds 4:160-AP1 Administrative Procedure – Remove LEED standards. Environmental Quality of Buildings and Grounds 5:220 Substitute Teachers Update outdated language. 5:220-AP2 Administrative Procedure – Update outdated language. Substitute Teacher Rate of Pay 6:180-AP2 Administrative Procedures – Deny resident students with outstanding fines Summer School from participating in summer camps and summer courses. 6:180-E2 Exhibit – Parent Permission for Non-substantive change. Private Music Instruction 6:190 Extracurricular and CoProblem 1: Curricular Activities Difficulty recovering fees and fines from
students. Solution 1: Deny resident students with outstanding fines from participating in extracurriculars
6:190-AP2
Administrative Procedure – Eligibility for Participation in Extracurricular Activities
6:240
Field Trips
6:240-AP
Administrative Procedure – Field Trip Guidelines Equal Educational Opportunities Nonpublic School Students, Including Parochial and HomeSchooled Students Residence
7:10 7:40 7:60
7:190-AP4 7:260 7:310
8:20-E
Administrative Procedure – Guidelines for Investigating Sexting Allegations Exemption from Physical Activity Restrictions on Publications and Written or Electronic Material School-Sponsored Publications and Web Sites Exhibit – Rental Rates
Problem 2: Missing IHSA residency rules for participation. Solution 2: Limit participation to District residence pursuant IHSA rules. Problem: Difficulty recovering fees and fines from students. Solution: Deny resident students with outstanding fines from participating in extracurriculars Use of charter buses must be approved by CSBO. Replace Transportation Coordinator with CSBO. Include immigration status in protected classification as required by ISBE. Clarify language pursuant to 105 ILCS 5/146.01. Require incoming students to attend school corresponding to home address regardless of where sibling attends. Implement annual residency verification. Update language pursuant to 720 ILCS 5/1123.5. Update language pursuant to 105 ILCS 5/276. Reference 7:180, Prevention of and Response to Bullying, Intimidation, and Harassment. Problem: Rental rates are too low and do not cover costs. Solution: Raise prices of rental rates.
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Board of Education Uniform Grievance Procedure This Uniform Grievance Procedure shall apply to complaints and grievances that are not governed by other more specific grievance procedures, including but not limited to, claims or complaints arising under the grievance and arbitration procedures set forth in the “Agreement between Niles Township High School District 219 Board of Education and Niles Township Federation of Teachers, a Council of Local 1274, IFT/AFT, AFL-CIO”, and complaints and grievances involving FERPA, challenges to student records, and residency disputes. A student, parent/guardian, employee, or community member should notify any District Complaint Manager if he or she believes that the Board of Education, its employees, or agents have violated his or her rights guaranteed by the State or federal Constitution, State or federal statute, or Board policy or have a complaint regarding any one of the following: 1. Title II of the Americans with Disabilities Act 2. Title IX of the Education Amendments of 1972 3. Section 504 of the Rehabilitation Act of 1973 4. Title VI of the Civil Rights Act, 42 U.S. C. § 2000d et seq. 5. Equal Employment Opportunities Act (Title VII of the Civil Rights Act), 42 U.S.C. § 2000e et seq. 6. Sexual harassment (Illinois Human Rights Act, Title VII of the Civil Rights Act of 1964, and Title IX of the Education Amendments of 1972) 7. Bullying, 105 ILCS 5/27-23.7 8. Misuse of funds received for services to improve educational opportunities for educationally disadvantaged or deprived children; 9. Curriculum, instructional materials, and/or programs; 10. Victims' Economic Security and Safety Act, 820 ILCS 180; 11. Illinois Equal Pay Act of 2003, 820 ILSC 112 12. Provision of services to homeless students 13. Illinois Whistleblower Act, ILCS 174/ 14. Misuse of genetic information (Illinois Genetic Information Privacy Act (GIPA), 410 ILCS 513/ and Titles I and II of the Genetic Information Nondiscrimination Act (GINA), 42 U.S.C. §2000ff et. seq). 15. Employee Credit Privacy Act, 820 ILCS 70/.7 The Superintendent or a designee shall annually notify all students, parent(s)/guardian(s) of District students, and District employees of the existence of this Uniform Grievance Policy and their right to invoke its provisions. The Complaint Manager will first attempt to resolve complaints without resorting to this grievance procedure. and, if If a formal complaint is filed, to under this procedure, the Complaint Manager will address the complaint promptly and equitably. A student and/or parent/guardian filing a complaint under
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this procedure may forego any informal suggestions and/or attempts to resolve it and may proceed directly to the grievance procedure. The Complaint Manager will not require a student or parent/guardian complaining of any form of harassment to attempt to resolve allegations directly with the accused (or the accused’s parents/guardians); this includes mediation. Right to Pursue Other Remedies Not Impaired The right of a person to prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies, e.g. criminal complaints, civil actions, etc. Use of this grievance procedure is not a prerequisite to the pursuit of other remedies and use of this grievance procedure does not extend any filing deadline related to the pursuit of other remedies. If a person is pursuing another remedy subject to a complaint under this policy, the District will continue with a simultaneous investigation under this policy. Deadlines All deadlines under this procedure may be extended by the Complaint Manager as he or she deems appropriate. As used in the policy, “school business days” means days on which the District’s main office is open. If a Complaint Manager receives a complaint, the Complaint Manager shall immediately notify in writing the Superintendent and Grievance Coordinator of the nature and substance of the complaint. However, the Complaint Manager shall not notify the Superintendent or Grievance Coordinator if he/she is the subject of the complaint. 1. Filing a Complaint A person (hereinafter Complainant) who wishes to avail himself or herself of this grievance procedure may do so by filing a complaint with any District Complaint Manager. The Complainant shall not be required to file a complaint with a particular Complaint Manager and may request a Complaint Manager of the same gender. The Complaint Manager may request the Complainant to provide a written statement regarding the nature of the complaint or require a meeting with a student’s parent(s)/guardian(s). The Complaint Manager shall assist the Complainant as needed. For bullying and cyber-bulling, the Complaint Manager shall process and review the complaint according to Board policy 7:180, Prevention of and Response to Bullying, Intimidation, and Harassment, in addition to any response required by this policy. 2. Investigation The Complaint Manager will investigate the complaint or appoint a qualified person to undertake the investigation on his or her behalf. The Complaint Manager shall ensure both parties have an equal opportunity to present evidence during an investigation. The Complaint Manager or other investigator may, at his/her discretion taking all factors into account, contact the parent(s)/guardian(s) of the student being interviewed for the purposes of informing the parents of the interview and the opportunity to be present during the interview. Factors that shall be considered in determining whether to contact the parents(s)/guardian(s) include but are not limited to age of the student, the substance of the complaint, and the need to conduct an immediate interview due to the circumstances surrounding the complaint.If the Complainant is a student under 18 years of age, the Complaint Manager will notify his or her parent(s)/guardian(s) that they may attend any investigatory meetings in which their child is involved. The complaint and identity of the Complainant will not be disclosed except (1) as required by law or this policy, or (2) as necessary to fully investigate the complaint, or (3) as authorized by the Complainant.
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The identity of any student witnesses will not be disclosed except: (1) as required by law or any collective bargaining agreement, or (2) as necessary to fully investigate the complaint, or (3) as authorized by the parent/guardian of the student witness, or by the student if the student is 18 years or age or older. The Complaint Manager will inform, at regular intervals, the person(s) filing a complaint under this procedure about the status of the investigation. Within 30 school business days of the date the complaint was filed, the Complaint Manager shall file a written report of his or her findings with the Superintendent. The Complaint Manager may request an extension of time. If a complaint of sexual harassment contains allegations involving the Superintendent, the Complaint Manager shall not notify the Superintendent, and the Complaint Manager’s written report shall be filed with the Board of Education which shall render a decision in accordance with Section 3 of this Policy. The Superintendent, or the Complaint Manager in cases involving complaints against the Superintendent, shall report to the Board of Education at appropriate times concerning the nature and status of formal written complaints. The Superintendent will keep the Board of Education informed of all complaints. 3. Decision and Appeal Within 10 school business days after receiving the report of the Complaint Manager or other investigating individual, the Superintendent shall mail his/her written decision to the Complainant and the accused by U.S. mail, first class U.S. mail, as well as to the Complaint Manager. All decisions shall be based upon the preponderance of evidence standard. If the Superintendent was the individual investigating the charge, the Superintendent shall forward the written report to the Complainant and Complaint Manager. Within 10 school business days after receiving the Superintendent's decision, the Complainant or the accused may appeal the decision to the Board of Education by making a written request to the Complaint Manager. The Complaint Manager shall promptly forward all materials relative to the complaint and appeal to the Superintendent for review by the Board of Education. Within 30 school business days the Board of Education shall affirm, reverse, or amend the Superintendent's decision or direct the Superintendent to gather additional information. Within 5 school business days of the Board's decision, the Superintendent shall inform the Complainant and the accused of the Board's action. This grievance procedure shall not be construed to create an independent right to a hearing before the Superintendent or Board of Education. The failure to strictly follow the timelines in this grievance procedure shall not prejudice any party. Appointing Nondiscrimination Coordinator and Complaint Managers The Superintendent shall appoint a Nondiscrimination Coordinator to manage the District’s efforts to provide equal opportunity employment and educational opportunities and prohibit the harassment of employees, students, and others. The Nondiscrimination Coordinator also serves as the District’s Title IX Coordinator. The Superintendent shall appoint at least one Complaint Manager to administer the complaint process in this policy. If possible, the Superintendent will appoint two (2) Complaint Managers, one of each gender. The District's Grievance Coordinator, Nondiscrimination Coordinator, and Superintendent may be appointed as Complaint Managers. The Superintendent shall maintain a list of the names, addresses, and telephone numbers of the current Complaint Managers and Grievance Coordinator.
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Records Complaint Manager and Superintendent shall submit copies of reports of all investigations to the Grievance Coordinator for retention. LEGAL REF.:
Age Discrimination in Employment Act, 29 U.S.C. § 621 et seq. Americans With Disabilities Act, 42 U.S.C. § 12101 et seq. Equal Pay Act, 29 U.S.C. § 206(d). Genetic Information Nondiscrimination Act, 42 U.S.C. §2000ff et seq. Immigration Reform and Control Act, 8 U.S.C. § 1324a et seq. McKinney Homeless Assistance Act, 42 U.S.C. § 11431 et seq. Rehabilitation Act of 1973, 29 U.S.C. § 791 et seq. Title VI of the Civil Rights Act, 42 U.S.C. § 2000d et seq. Title IX of the Education Amendments, 20 U.S.C. §1681 et seq. Illinois Genetic Information Privacy Act, 410 ILCS 513/. Illinois Whistleblower Act, 740 ILCS 174/1 et seq. Illinois Human Rights Act, 775 ILCS 5/. Equal Employment Opportunities Act (Title VII of the Civil Rights Act), 42 U.S.C. 2000e et seq. Title IX of the Education Amendments, 20 U.S.C. § 1681 et seq. Equal Pay Act of 2003, 820 ILCS 112 Victims' Economic Security and Safety Act, 820 ILCS 180, 56 Ill.Admin.Code Part 280. 105 ILCS 5/2-3.8, 5/3-10, 5/10-20.7a, 5/10-22.5, 5/22-19, 5/24-4, 5/27.1, and 5/2723.7 and 45/1-15. Employee Credit Privacy Act, 820 ILCS 70/. 23 Ill. Admin. Code §§ 1.240 and 200-40.
CROSS REF.:
5:10 (equal employment opportunity and minority recruitment), 5:20 (sexual harassment - employees), 5:30 (hiring process and criteria), 6:140 (education of homeless children), 6:170 (Title I programs), 6:260 (complaints about curriculum, instructional materials, and programs), 7:10 (equal educational opportunities), 7:20 (harassment of students prohibited), 7:180 (preventing bullying, intimidation, and harassment), 8:70 (accommodating individuals with disabilities) 8:110 (public suggestions and complaints)
ADOPTED:
March 21, 2011
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General Personnel Administrative Procedure: Guidelines for Investigating Complaints and Allegations of Misconduct As a general rule, all All complaints should are to be investigated, even when the complainant requests that nothing be done or is anonymous. Step 1: Before the Investigation A. District employees must immediately report a suspicion of child abuse or neglect to the Illinois Department of Child and Family Services in compliance with State law and policy 5:90, Abused and Neglected Child Reporting. Reporting is required before proceeding further with the investigation. B. District employees must immediately report a suspicion or knowledge of hazing to a Complaint Manager identified under exhibit 2:260-E1, Names of Complaint Managers, Grievance Coordinator and Nondiscrimination Coordinator, who must perform an investigation consistent with this procedure. C. According to policy 2:260, Uniform Grievance Procedure, the Superintendent appoints at least two one District Complaint Manager to administer the complaint process. If possible, the Superintendent will appoint two Complaint Managers, one of each gender. A Complaint Manager investigates: (1) complaints filed under policy 2:260, Uniform Grievance Procedure, and (2) allegations of employee misconduct. D. The appropriate Building Principal or designee investigates all allegations of student misconduct. E. Anyone with a complaint or making an allegation of misconduct should be referred to a Complaint Manager of their choosing or a Building Principal without delay. F. A Complaint Manager or Building Principal (hereafter referred to as “investigator”) will investigate all complaints or allegations of misconduct, except that, depending on the circumstances, the Superintendent or School Board may appoint a special investigator. Whenever the Superintendent deems necessary an attorney may serve as a special investigator. The investigator should not have any involvement with the complainant or the alleged wrongdoer outside of the investigation. The Superintendent will ensure that investigators have sufficient authority and resources, including access to the Board Attorney. G. The investigator should provide a fair opportunity for both sides to be heard. H. The investigator should begin by carefully reading the complaint. Next the investigator should review applicable School Board policies, administrative procedures and manuals, laws, regulations, and collective bargaining agreements. I. The investigator should develop a plan, including: •
Witness list
•
Order of interviews
•
Questions for witnesses
•
Physical evidence needed, e.g., records, documents, reports, photos, and letters
J. The investigator should make logistical arrangements, e.g., determine interview location and the need for photographs and/or a video or audio. If the investigator encounters an issue with legal ramifications outside of his/her understanding, either before or during the investigation, he/she should consult the
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Board Attorney before proceeding further on that legal issue, as well as any other areas of the investigation it impacts. K. If the investigator encounters an issue with legal ramifications outside of his/her understanding, either before or during the investigation, he/she should consult the Board Attorney before proceeding further on that legal issue, as well as any other areas of the investigation it impacts. Step 2: The Investigation A. Typically, interview the complainant first, next the subject of the investigation, and, finally, all witnesses. The following applies to all interviews: •
If possible, statements should be written, dated, and signed by the person being interviewed. Consider Do not audio or video recording record statements without first obtaining the Board Attorney’s advice concerning legal prerequisites and treatment of the recordings.
•
Ask open-ended questions and do not suggest answers to questions.
•
Record important details, essentially who, did what, to whom, when and how done and, if appropriate, why?
•
Be objective and nonjudgmental; do not prejudge an alleged wrongdoer’s guilt. Never show outrage or dismay.
•
Ask for the names of any other witnesses.
•
Deal with emotional outbursts and anger by patiently explaining that details are needed for an accurate investigation.
•
If a witness cannot be interviewed, record the reason.
B. While confidentiality should be maintained, do not make promises of confidentiality or anonymity. Only the Superintendent may promise confidentiality or anonymity. C. Keep the Superintendent informed, but do not discuss the investigation with Board members in order to avoid the appearance of prejudice or unfairness. D. Obtain copies of all necessary papersrelevant written or electronic communications. Originals are not needed, but record how to get them. E. Collect physical evidence and photographs. Keep a record of when, and where, or from whom physical evidence was gathered. F. Document any information about the interview that is relevant, or may become relevant, including the person’s demeanor, gestures, accuracy of memory, and overall credibility. G. During the investigation, keep the investigation file separate from personnel or student record files. In a subsequent hearing, the opposing side may be able to view the investigation file. Records relating to a public body’s adjudication (hearing) of employee grievances or disciplinary cases are exempt from Freedom of Information Act public records requests under 5 ILCS 140/7(1)(n). However, the exemption does not extend to the final outcome of cases in which discipline is imposed. Step 3: Following the Investigation A. Report to the Superintendent or designee the investigation results, that is, the matters investigated, facts, conclusions, and recommendations. Prepare a written report if requested. •
Answer who, what, when, where, why, and how.
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•
Factual findings are based on whether an incident’s occurrence is more likely than not. Identify as many factual findings as possible to support a conclusion. In a “he said, she said” scenario, a decision can be based on the credibility of the parties and witnesses. Include in the report any findings that are inconclusive.
•
Make a determination regarding credibility of specific evidence, that is, how believable is it and why by explaining the basis for the determination. Credible evidence is capable of belief by a reasonable person.
B. Be prepared to testify as to the fairness of the investigation, the authenticity of the evidence, and the contents of the investigation report. Board Review: March 11, 2013
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Operational Services Administrative Procedure - Insufficient Funds Checks The following will occur whenever any individual writes a check to the District or uses a credit card which is not honored upon presentation to the respective bank or other depository institution for any reason: 1. The Assistant Superintendent for Business and Chief School Business Officer or designee will contact the individual as soon as the check is returned to the District or the credit card is refused. The individual will be asked to pay the returned check and the $25.00 returned check fee. 2. If the amount due is not paid after initial contact, the Assistant Superintendent for Business and Chief School Business Officer or designee will send a letter demanding requiring immediate payment. A written demand is necessary to become eligible for any costs and expenses in excess of the $25.00 collection fee (810 ILCS 5/3-806). 3. If the amount due is still not paid after repeated two (2) contacts, the Assistant Superintendent for Business and Chief School Business Officer or designee may contact a collection agency. 4. If the collection agency is unsuccessful in recovery of owed funds, the Superintendent will determine, with Board approval, appropriate further action, including filing suit for the amount of the checkinsufficient funds, court costs, attorney’s fees, the return check fee and the return checkother fees. 1. Any unpaid amounts for student bills will be entered as a fine. Students with fines may not participate in extra-curricular activities, summer school and will not receive a diploma until the fines are paid. This procedure applies to all unpaid bills including, but not limited to, student fees and tuition. Board Review: November 18, 2013
Niles Township High School District 219
4:110 Page 1 of 2
Operational Services Transportation The District shall provide free transportation for any student in the District who resides: (1) at a distance of one and one-half miles or more from his or her assigned school unless the Board of Education has certified to the Illinois State Board of Education that adequate public transportation is available or (2) within one and one-half miles from his or her assigned school where walking to school or to a pick-up point or bus stop would constitute a serious hazard due to vehicular traffic or rail crossing, and adequate public transportation is not available. A student’s parent(s)/guardian(s) may file a petition with the Board of Education requesting transportation due to the existence of a serious safety hazard. The District may provide and charge a fee for transportation of students residing within one and one-half miles from their assigned school. Free transportation services and vehicle adaptation is provided for a special education student if included in the student’s individualized educational program. Non-public school students shall be transported in accordance with State law. Homeless students shall be transported in accordance with the McKinney Homeless Assistance Act. Students receiving free or reduced-price meals are only responsible for one-half (1/2) of the school year and summer bus fees. Bus schedules and routes shall be determined by the Building Principal or designee in cooperation with the Assistant Superintendent for Business and Chief School Business Officer and shall be altered only with the Assistant Superintendent for Business and Chief School Business Officer’s approval and direction. In setting the routes, the pickup and discharge points should be as safe for students as possible. No school employee may transport a student or students, or otherwise operate a vehicle on school business, unless authorized in writing by the Principal or designee. In the event that an authorized employee needs to transport a student or otherwise drive on school business, only District vehicles will be used. Every vehicle regularly used for the transportation of students must pass safety inspections in accordance with State law and Illinois Department of Transportation regulations. The strobe light on a school bus may be illuminated any time a bus is bearing one or more students. The Superintendent shall implement procedures in accordance with State law for accepting erratic driving reports. Charter Bus Service All contracts for charter bus services must contain the clause prescribed by State law regarding criminal background checks for bus drivers. Charter buses may be requested only for trips exceeding 100 150 miles, unless otherwise authorized by the Assistant Superintendent for Business and Chief School Business Officer. Post-Trip Vehicle Inspection The Superintendent or designee shall develop and implement a post-trip inspection procedure to ensure that the school bus driver is the last person leaving the bus and that no passenger is left behind or remains on the vehicle at the end of a route, work shift, or workday. LEGAL REF.:
McKinney Homeless Assistance Act, 42 U.S.C. § 11431 et seq. 105 ILCS 5/10-22.22 and 5/29-1 et seq. 105 ILCS 45/1-15. 625 ILCS 5/1-148.3a-5, 5/1-182, 5/11-1414.1, 5/12-813, 5/12-813.1, 5/12-815, 5/12816, 5/12-821, and 5/13-109.
Niles Township High School District 219
4:110 Page 2 of 2
23 Ill. Admin. Code §§ 1.510a and 226.750; Part 120. 92 Ill. Admin Code §440-3. CROSS REF.:
4:170 (safety), 5:100 (staff development), 5:120 (ethics), 5:280 (duties and qualifications); 6:140 (education of homeless children); 6:140-AP (administrative procedure - education of homeless children), 7:220 (bus conduct)
ADMIN. PROC.:
4:110-AP2 (post-trip inspection), 6:140-AP (education of homeless children)
ADOPTED:
April 2, 2015
Niles Township High School District 219
4:110-AP1 Page 1 of 2
Operational Services Administrative Procedure: Transportation Services Provided Requests for Bus Transportation A student’s parent(s)/ guardian(s) may file a petition with the School Board requesting transportation due to the existence of a serious safety hazard. Upon receipt of a petition from a parent/guardian, the Assistant Superintendent for Business and Chief School Business Officer or designee Transportation Coordinator will conduct a safety study in accordance with Illinois State Law (Section 29-3 of the School Code). Bus Routes The Assistant Superintendent for Business and Chief School Business Officer or designee Transportation Coordinator shall publish bus routes in community newspapers before the beginning of each school year. The bus routes shall also be included in the summer mailing to parents. Bus Fees: The Assistant Superintendent for Business and Chief School Business Officer annually recommends to the Board of Education a bus fee for students living within 1 1/2 miles. Paying riders, who enroll after the opening of the school year, shall be permitted to ride and be charged by semester only if there is room available on the bus route serving the paying riders’ residence area. Fees will not be refunded. Students receiving free or reduced-price meals are only responsible for one-half (1/2) of the school year and summer bus fees. Non-Public School Students Non-public school students who live in the district may use the district’s transportation along established routes. Those living less than one and one-half miles from school shall be charged the same annual per pupil charge established by the Board of Education for students attending the district schools. Students living more than one and one-half miles from school may use the district’s transportation free of charge. Activity Transportation All requests for transportation services must come through the Security Office, where final approval is given and arrangements are made. Staff members may not rent or otherwise arrange for the use of vehicles to transport students on activity trips. Budgeted funds (including grant money) may only be used to cover transportation costs for some types of activity travel. For other events and where budgeted funds are insufficient to cover allowable costs, transportation costs must be charged back to students or to an activity fund. The Business Office will return student transportation money to the appropriate building budget. The following chart shows allowable sources of funding for transportation costs:
Niles Township High School District 219
4:110-AP1 Page 2 of 2
TYPE OF EVENT
SCHOOL/DISTRICT FUNDS
ACTIVITY FUNDS
STUDENT FEES
IHSA sponsored contests and other events
Up to 100%
If needed
If needed
Trips for other statewide student organizations incorporated in IL.
Up to 100%
If needed
If needed
Trips for other student groups
0%
100%
100%
Community and metropolitan area appearances and meetings in which students represent the school or district
100%
0%
0%
Field trips (associated with a course)
Transportation approved by the Board
All remaining costs
All remaining costs
Out-of-state-trips (for any group) that are overnight
0%
100%
100%
Summer trips (unless sponsored by state association)
0%
100%
100%
National Competitions
100% of sponsor* cost
70% or more of student cost
70% or more of student cost
Up to 30% of student cost, after petitioning the Board
*Sponsor is defined as the individual or designee who is receiving the stipend for the club/activity. The appropriate number of sponsors must align with: venue, event and need for student supervision. The Assistant Superintendent for Business and Chief School Business Officer is authorized to make final decisions about who is responsible for transportation costs. Size of Van Students may be transported in a van which holds up to 11 persons, plus the driver. Board Review: October 6, 2015
Niles Township High School District 219
4:140 Page 1 of 3
Operational Services Waiver of Student Fees The Superintendent will recommend to the Board for adoption what a schedule of fees, if any, will be charged to students for the use of textbooks, consumable materials, extracurricular activities, and other school student fees. Students must also pay fines for the loss of or damage to school books (see Board procedure 6:220-AP2, Instruction Materials – Rental and Purchase) or other school-owned materials. Payments for fees must be paid by January 1 of each school year. Fee schedules shall only be altered with the Superintendent’s or designee’s approval. Until fees are paid, students with unpaid fees will be excluded from or denied: 1. D219 official transcripts; 2. Diplomas; 3. Graduation tickets; and 4. Prom tickets. Fees for textbooks, other instructional materials, and driver education are waived for students who meet the eligibility criteria for a fee waiver as described in this policy. In order that no student is denied educational services or academic credit due to the inability of parent(s)/guardian(s) to pay student fees, the Superintendent will recommend to the Board which additional fees, if any, the District will waive for students who meet the eligibility criteria for fee waiver. The Superintendent shall ensure that applications for fee waivers are widely available and distributed according to State law and ISBE rule and that provisions for assisting parent(s)/guardian(s) complete the application are available. A student shall be eligible for a fee waiver when: 1. The student currently lives in a household that meets the same income, guidelines with the same limits based on household size, that are used for the federal free meals program. Students receiving a fee waiver are not exempt from optional fees (transportation, parking, yearbook, athletic pass, memberships in parent groups, etc.), or from charges fines for lost and damaged books, locks, materials, supplies, and equipment. Until fines are paid, students with fines from the previous school year will be excluded from or denied: 1. D219 official transcripts; 2. Diplomas; 3. Summer camps and summer courses other than core-curriculum and remedial courses; 4. Graduation tickets; 5. Prom tickets; 6. Parking privileges; 7. Yearbooks; and 8. Extracurricular activities.
Niles Township High School District 219
4:140 Page 2 of 3
1. Payments received will be applied in the following order: 1. to outstanding fees and fines 1.2. school fees 2.3. to fines 3.4. to Driver Education 4.5. to optional fees The Superintendent shall ensure that applications for fee waivers are widely available and distributed according to State law and ISBE rule and that provisions for assisting parent(s)/guardian(s) complete the application are available. A student shall be eligible for a fee waiver when: 2. The student currently lives in a household that meets the same income, guidelines with the same limits based on household size, that are used for the federal free meals program. The Building Principal will give additional consideration where financial hardship is caused by conditions such as the following: •
Major illness in the family;
•
Unusual expenses such as fire, flood, storm damage, etc.;
•
Unemployment;
•
Emergency situations;.
•
When one or more of the parent(s)/guardian(s) are involved in a work stoppage.
Verification The Superintendent or designee shall establish a process for determining a student’s eligibility for a waiver of fees in accordance with State law requirements. The Superintendent or designee may require family income verification at the time an individual applies for a fee waiver and anytime thereafter but not more often than once every 60 calendar days. The Superintendent or designee shall not use any information from this or any independent verification process to determine free or reduced-price meal eligibility. If a student receiving a fee waiver is found to be no longer eligible during the school year, the Building Principal shall notify the student’s parent/guardian and charge the student a prorated amount based upon the number of school days remaining in the school year. Determination and Appeal Within 30 calendar days after the receipt of a waiver request, the Superintendent or designee shall mail a notice to the parent/guardian whenever a waiver request is denied. The denial notice shall include: (1) the reason for the denial, (2) the process and timelines for making an appeal, and (3) a statement that the parent/guardian may reapply for a waiver any time during the school year if circumstances change. If the denial is appealed, the District shall follow the procedures for the resolution of appeals as provided in the Illinois State Board of Education rule on waiver of fees.
Niles Township High School District 219 LEGAL REF.:
105 ILCS 5/10-20.13 and 5/10-22.25. 23 Ill. Admin. Code § 1.245 [unenforceable].
CROSS REF.:
4:130 (free and reduced-price food services)
ADOPTED:
November 15, 2010
4:140 Page 3 of 3
Niles Township High School District 219
4:150 Page 1 of 2
Operational Services Facility Management and Building Programs The Superintendent or designee shall manage the District’s facilities and grounds as well as facility construction and building programs in accordance with the law, the standards set forth in this policy, and other applicable Board policies. The Superintendent or designee shall facilitate: (1) inspections of schools by the Regional Superintendent and State Fire Marshal or designee, and (2) review of plans and specifications for future construction or alterations of a school if requested by the relevant municipality, county (if applicable), or fire protection district. Standards for Managing Buildings and Grounds All District buildings and grounds shall be adequately maintained in order to provide an appropriate, safe, and energy efficient physical environment for learning and teaching. The Superintendent or designee shall provide the Board with periodic reports on maintenance data and projected maintenance needs that include cost analysis. Prior Board approval is needed for all renovations or permanent alterations to buildings or grounds when the total cost will exceed $50,000, including the cost equivalent of staff time. This policy is not intended to discourage efforts to improve the appearance of buildings or grounds that are consistent with the designated use of those buildings and grounds. Standards for Green Cleaning For each District school with 50 or more students, the Superintendent or designee shall establish and supervise a green cleaning program that complies with the guidelines established by the Illinois Green Government Coordinating Council. Standards for Facility Construction and Building Programs As appropriate, the Board will authorize a comprehensive study to determine the need for facility construction and expansion. On an annual basis, the Superintendent or designee shall provide the Board with projected facility needs, enrollment trends, and other data impacting facility use. School Board approval is needed for all new facility construction and expansion. When making decisions pertaining to design and construction of school facilities, the School Board will confer with members of the staff and community, the Illinois State Board of Education, and educational and architectural consultants, as it deems appropriate. The Board’s facility goals are to: 1. Integrate facilities planning with other aspects of planning and goal-setting. 2. Base educational specifications for school buildings on identifiable student needs. 3. Design buildings for sufficient flexibility to permit new or modified programs. 4. Design buildings for maximum potential for community use. 5. Meet or exceed all safety requirements. 6. Meet requirements on the accessibility of school facilities to disabled persons as specified in State and federal law. 7. Provide for low maintenance costs, energy efficiency, and minimal environmental impact. 8. Meet the Board’s Strategic Plan goal to improve the physical learning environment using fiscally responsible and sustainable practices inclusive of water-conserving and energy-efficient measures, procedures and environmentally preferred practices.
Niles Township High School District 219
4:150 Page 2 of 2
Sustainable and Fiscally Responsible Standards The Director of Buildings and Grounds may implement financially sound, water-conserving and energyefficient measures, procedures and environmentally preferred practices, as defined by the current edition of the U.S. Green Building Council’s (USGBC) Leadership in Energy and Environmental Design for Existing Buildings, Operations and Maintenance (LEED-EBOM) green building rating system. Naming Buildings and Facilities Recognizing that the name for a school building, facility, or ground or field reflects on its public image, the Board’s primary consideration will be to select a name that enhances the credibility and stature of the school or facility. Any request to name or rename an existing facility should be submitted to the School Board. When a facility is to be named or renamed, the Board President will appoint a special committee to consider nominations and make a recommendation, along with supporting rationale, to the Board. The Board will make the final selection. The Superintendent or designee may make a recommendation to the Board of Education for their approval to name a room or designate some area on a school’s property in honor of an individual or group that has performed outstanding service to the school without using this policy. LEGAL REF.:
42 U.S.C. §12101 et seq. 20 ILCS 3130/, Green Buildings Act. 105 ILCS 5/2-3.12, 5/10-20.49, 5/10-22.36, 5/17-2.11, 140/, and 230/. 410 ILCS 25/, Environmental Barriers Act. 820 ILCS 130/0.01 et seq. 23 Ill.Admin.Code Part 151, School Construction Program. Part 180, Health/Life Safety Code for Public Schools; and Part 2800, Green Cleaning for Elementary and Secondary Schools. 71 Ill.Admin.Code Part 400, Illinois Accessibility Code.
CROSS REF.:
2:150 (Committees), 2:170 (Procurement of Architectural, Engineering, and Land Surveying Services), 4:60 (Purchases and Contracts), 8:70 (Accommodating Individuals with Disabilities)
ADOPTED:
February 9, 2015
Niles Township High School District 219
4:151 Page 1 of 1
Operational Services Best Practice for Environmental Concerns The Superintendent or designee, shall manage the District’s facilities and grounds which shall include the well-being of building occupants (students, faculty and administration) optimizing building operations, energy efficiency, water conservation and reducing maintenance, while maintaining fiscally sound financial practices. Additionally, the Superintendent or designee shall enable the development of District programs focused on sustainability, efficient energy use and environmentally friendly technologies. This policy aims at facilitation of the following goals: 1. Environmentally sensitive, low-impact building exterior and hardscape management plan. 2. Integrated pest management, erosion control and landscape management plan. 3. Storm water management plan. 4. Comprehensive building operating plan regulating how the building is to be operated and maintained. 5. Ongoing building commissioning plan. 6.5. Environmentally friendly solid waste management policy. 7.6. Fiscally responsible sustainable purchasing policy include: ongoing consumables, durable goods, food and cleaning services. 8. Future facility alterations and additions plan based on ES EPA EnergyStar and LEED for Schools. 9.7. Green cleaning and maintenance plan (compliant with the guidelines established by the Illinois Green Government Coordinating Council).. 10.8.
Indoor Environmental Quality management plan.
11. Co-curricular, extra-curricular and curricular supplemental educational program focused on sustainable design and green technologies education. 12.9. Implement financially sound, water-conserving and energy-efficient measures, procedures and environmentally preferred practices, as defined by the current edition of the U.S. Green Building Council’s (USGBC) Leadership in Energy and Environmental Design for Existing Buildings, Operations and Maintenance (LEED-EBOM) green building rating system. Board Review: April 19, 2010
Niles Township High School District 219
4:160 Page 1 of 1
Operational Services Environmental Quality of Buildings and Grounds The Superintendent shall take all reasonable measures to protect (1) the safety of District personnel, students, and visitors on District premises from risks associated with hazardous materials, and (2) the environmental quality of the District’s buildings and grounds. Before pesticides are used on District premises, the Superintendent or designee shall notify employees and parents/guardians of students as required by the Structural Pest Control Act, 225 ILCS 235/, and the Lawn Care Products Application and Notice Act, 415 ILCS 65/. Sustainable and Fiscally Responsible Standards The Director of Buildings and Grounds may implement financially sound, water-conserving and energyefficient measures, procedures and environmentally preferred practices, as defined by the current edition of the U.S. Green Building Council’s (USGBC) Leadership in Energy and Environmental Design for Existing Buildings, Operations and Maintenance (LEED-EBOM) green building rating system. LEGAL REF.:
29 C.F.R. §1910.1030, Occupational Exposure to Bloodborne Pathogens, as adopted by the Illinois Department of Labor, 56 Ill.Admin.Code §350.280(c). 29 C.F.R. §1910.1200, Occupational Safety and Health Administration Hazard Communication Standards, as adopted by 820 ILCS 255/1.5, Toxic Substances Disclosure to Employees Act. 20 ILCS 3130/, Green Buildings Act. 105 ILCS 5/10-20.17a; 5/10-20.48; 135/; and 140/, Green Cleaning School Act. 225 ILCS 235/, Structural Pest Control Act. 415 ILCS 65/, Lawn Care Products Application and Notice Act. 820 ILCS 255/., Toxic Substances Disclosure to Employees Act. (inoperative) 23 Ill.Admin.Code §1.330, Toxic Materials Training.
CROSS REF.:
4:150 (facility management and building programs), 4:170 (safety)
ADMIN. PROC.:
4:160-AP1 (environmental quality of buildings and grounds)
ADOPTED:
October 20, 2014
Niles Township High School District 219
4:160-AP1 Page 1 of 4
Operational Services Administrative Procedure: Environmental Quality of Buildings and Grounds Hazardous and/or Infectious Materials The Director Buildings and Grounds is responsible for the District’s compliance with State and federal law concerning toxic, hazardous, and/or infectious materials: This includes requirements in the federal Occupational Safety and Health Administration (OSHA) Hazard Communication Standards (20 C.F.R. §1910.1200), adopted by the State Toxic Substances Disclosure to Employees Act (820 ILCS 255/, otherwise inoperative). See information on OSHA’s website at www.osha.gov/dsg/hazcom/index.html. Sustainable and Fiscally Responsible Standards The Director of Buildings and Grounds may implement financially sound, water-conserving and energyefficient measures, procedures and environmentally preferred practices, as defined by the current edition of the U.S. Green Building Council’s (USGBC) Leadership in Energy and Environmental Design for Existing Buildings, Operations and Maintenance (LEED-EBOM) green building rating system. Pesticide Application on School Grounds The Director of Buildings and Grounds is responsible for compliance with the Lawn Care Products Application and Notice Act (415 ILCS 65/3, amended by P.A. 96-424) and shall: 1. Provide an annual schedule of pesticide application to the Principal of each District building. 2. In coordination with the Principal, notify employees and students and their parents/guardians in each building. The notification must: a. Be provided at least 4 business days before a pesticide application on school grounds. b. Be written or by telephone. If written, the notice may be included in newsletters, calendars, or other correspondence currently being published. c. Identify the intended date of the application. d. Provide the name and telephone contact number for the Director of Buildings and Grounds or other school personnel responsible for the pesticide program. An exception to this notification is permitted if there is an imminent threat to health or property, in which case, the Lawn Care Products Application and Notice Act shall control. If such a situation arises, the Director Buildings and Grounds must sign a statement describing the circumstances that gave rise to the health threat and ensure that written or telephonic notice is provided as soon as practicable. Pesticide Application in School Buildings and Structures The Director of Buildings and Grounds is responsible for the District’s integrated pest management program and the District’s compliance with the requirements in the Structural Pest Control Act (225 ILCS 235/, reenacted by P.A. 96-473) and shall: 1. Provide an annual schedule of pesticide application to the Principal of each District building. 2. In coordination with the Building Principal: a. Maintain a registry of all employees and parents/guardians of students. b. Notify those employees and parents/guardians of students before pesticides are applied in or on each building. The notification must:
Niles Township High School District 219 i.
4:160-AP1 Page 2 of 4
Be provided at least 2 business days before a pesticide application in or on school buildings.
ii. Be written. The notice may be included in newsletters, bulletins, calendars, or other correspondence currently being published. iii. Identify the intended date of the application. iv. Provide the name and telephone contact number for the Director of Buildings and Grounds or other school personnel responsible for the pesticide program. An exception to this notification is permitted if there is an imminent threat to health or property, in which case the Structural Pest Control Act shall control. If such a situation arises, the Director of Buildings and Grounds must sign a statement describing the circumstances that gave rise to the health threat and ensure that written notice is provided as soon as practicable. Applicable if the Superintendent determines that an integrated pest management program is economically feasible: The Director of Buildings and Grounds or designee shall: (1) develop and implement a program incorporating the Department of Public Health guidelines; (2) notify the Department, on forms provided by the Department, that a program is being implemented; (3) repeat the notification every 5 years after the initial notification; and (4) keep copies of all notification and all written integrated pest management program plans. Applicable if the Superintendent determines that adopting an integrated pest management program is not economically feasible because such adoption would result in an increase in pest control costs: The Director of Buildings and Grounds or designee shall: (1) notify the Department, on forms provided by the Department, that the development and implementation of an integrated pest management program is not economically feasible; (2) include in the notification the projected pest control costs for the term of the pest control program and projected costs for implementing a program for that same time period; (3) repeat this notification every 5 years after the initial notification until a program is developed and implemented; and (4) attend a training course, approved by the Department, on integrated pest management and repeat attendance every 5 years thereafter until a program is developed and implemented in the schools. The Director of Buildings and Grounds or designee shall maintain copies of all notifications that are required by the Structural Pest Control Act and provide the Building Principal(s) or designee(s) sufficient information to allow him/her/them to inform all parents/guardians and school employees at least once each school year that the District has met its notification requirements. Training and Necessary Equipment Each Building Principal and non-certificated staff supervisor shall ensure that all staff members under his or her supervision receive training on the safe handling and use of hazardous materials as required by 105 ILCS 5/10-20.17a. Emergency response and evacuation plans must be a part of the training. Before an employee is given an assignment where contact with blood or bodily fluids or other hazardous material is likely, the Director of Buildings and Grounds or designee must provide the employee with the necessary training, including training in the universal precautions and other infection control measures to prevent the transmission of communicable diseases and/or to reduce potential health hazards as required by 23 Ill.Admin.Code §1.330. The Assistant Superintendent for Human Resources shall maintain an attendance record of an employee’s participation in the training. Substitute Non-Hazardous Materials
Niles Township High School District 219
4:160-AP1 Page 3 of 4
District staff shall comply with State law governing toxic art supplies in schools, 105 ILCS 135/. This includes substituting non-hazardous material for hazardous substances whenever possible and minimizing the quantity of hazardous substances stored in school facilities. Material containing toxic substances may be used only if properly labeled according to State law. Infectious Materials The Director of Buildings and Grounds shall prepare and distribute to all employees an Occupational Exposure Control Plan to eliminate or minimize occupational exposure to potentially infectious materials. The Plan shall comply with the Bloodborne Pathogens Standards adopted by State and federal regulatory agencies and an updated copy given to the Superintendent annually. The Plan shall address the following issues: 1. Exposure determination. Positions that do not subject the employee to occupational exposure are generally exempt from the Plan and the Standards. 2. Implementation schedule specifying how and when risks are to be reduced. The Standards are very specific on risks reduction, e.g., Universal Precautions must be followed; engineering and work practice controls are specified (hand washing, restricted food areas); personal protection equipment must be provided; housekeeping requirements are specified (regulated waste disposal and laundry); vaccination requirements (all employees who have occupational exposure must be offered, at employer expense, the hepatitis B vaccine and vaccination series); communication of hazards to employees through labeling and training; and recordkeeping. 3. Process for ensuring that all medical evaluations and procedures, including the hepatitis B vaccine and vaccination series and post-exposure evaluation and follow-up, are available as required by law. 4. Procedures for evaluating an exposure incident. Emergency Response Plan The Director of Buildings and Grounds shall ensure that proper procedures for the cleanup of potentially hazardous material spills are followed including the following: 1. A building custodian will be responsible for the actual cleanup, 2. Personal protective equipment, chemical neutralization kits, and absorbent material will be available in each building at all times, and 3. Spill residue will be placed in containers designated for such purpose and disposed of in compliance with local, State, and federal law. Evacuation The Building Principal shall ensure compliance with the School Safety Drill Act, 105 ILCS 128/. This includes, among other things, ensuring that evacuation rules are posted in each room and that they are discussed with each class using the room during the first days of the school year. The rules indicate the primary and alternate exits and the evacuation area to which students should proceed upon leaving the building. The Building Principal shall conduct evacuation drills according to Board policy 4:170, Safety, and administrative procedure 4:170-AP1, Comprehensive Safety and Crisis Plan.
Niles Township High School District 219 LEGAL REF:
4:160-AP1 Page 4 of 4
29 C.F.R. §1910.1030, Occupational Exposure to Bloodborne Pathogens, adopted by the Illinois Department of Labor at 56 Ill.Admin.Code §350.300. 29 C.F.R. §1910.1200, Occupational Safety and Health Administration Hazard Communication Standards, adopted by 820 ILCS 255/1.5, Toxic Substances Disclosure to Employees Act. 105 ILCS 5/10-20.17a, Hazardous Materials Training; 5/10-20.46, Compliance with Chemical Safety Acts; 135/, Toxic Art Supplies in School Act; and 140/, Green Cleaning School Act. 225 ILCS 235/, Structural Pest Control Act. 415 ILCS 65/, Lawn Care Products Application and Notice Act. 23 Ill.Admin.Code §1.330 Toxic Materials Training.
Board Review: October 20, 2014
Niles Township High School District 219
5:220 Page 1of 1
Professional Personnel Substitute Teachers The Superintendent may employ substitute teachers as necessary to replace teachers who are temporarily absent. A substitute teacher must hold a valid teaching or substitute license and present a certificate of authorization from the Regional Superintendent showing that he or she is approved to substitute teach. Substitute teachers with a substitute license may teach only when an appropriate, fully-licensed teacher is unavailable. A substitute teacher may teach only for a period not to exceed 90 paid school days or 450 paid school hours in any one school district in any one school term. However, a teacher holding a Professional Educator License or Educator License Stipulations may substitute teach for any one licensed teacher under contract with the District only for a period not to exceed 120 paid school days or 600 paid school hours in any one school district in any one school term, unless the subject area is one where the Regional Superintendent has certified that a personnel shortage exists. For the 2014-2015 school year, theThe Board of Education establishes a daily rate of pay for substitute teachers of $110 per day or, for long term subs over eleven ten (1110) consecutive days, $296 per dayBA Step 1 pro-rated daily rate. The compensation will increase annually at the annual Consumer Price Index for all Urban Consumers (CPI-U) published in January for the preceding calendar year. Substitute teachers receive only monetary compensation for time worked and no other benefits. LEGAL REF.:
105 ILCS 5/21B-20(3) and 24-5. 23 Ill. Admin.Code §25.520.
ADOPTED:
February 9, 2015
Niles Township High School District 219
5:220-AP2 Page 1 of 1
Personnel Administrative Procedure: Substitute Teacher Rate of Pay External Substitutes: Pay for substitute teachers drawn from outside the system shall be as follows: Level
Number of Days Taught
Regular Substitute
1.
1-10
$110.00 per day
2.
Over 10
Beginning Paraprofessional Daily RateBA Step 1 pro-rated daily rate
To advance from Level 1 to Level 2, the substitute must have taught as a full time replacement for the same teacher for at least ten (10) consecutive school days. A full day includes seven assignments per day. For any fractional part of a school day, the outside substitute shall be paid pro rata for the work s/he performs on that day, except that no outside substitute teacher shall be called in to substitute for less than one class period, nor shall s/he receive for any service call s/he fulfills less than one-seventh (1/7) of one (1) day's pay. Substitute teachers may be assigned to supervisory duties beyond their classroom assignments provided they have a 45 42 minute lunch period. They are not entitled to a plan period. Exceptions may be authorized by the Building Principal in the case of a long-term substitute. Internal Substitutes: Teachers who are asked to cover a class during a period in which they are not already assigned to teach or supervise will be paid at the contractually agreed rate of pay. Board Review: March 21, 2011
Niles Township High School District 219
6:180-AP2 Page 1 of 2
Instruction Administrative Procedures: Summer School Admission Any resident student qualified to attend high school (including entering eighth graders) or any district resident under age 21 shall be eligible to attend summer school, provided his or her record of deportment is acceptable to the summer school administrators. Resident students, whether or not they attend a District 219 school during the year, are given priority in registration. Resident students who owe fines or fees from the previous school year(s) must pay them before being allowed to register for summer camps and school courses other than core curriculum and remedial courses. Fees may not be waived or reduced unless the student and parent are determined to be eligible through policy 4:140. Fines may not be waived or reduced. Beginning with summer 2010, incoming 9th grade students who do not qualify for Algebra 12-22 will be required to take a summer math readiness program. There will be no charge for this course. Tuition and Other Summer School Costs Annually, the Summer School Principal shall propose and the Board shall set a tuition rate to be sufficient to cover salaries and other costs of operating summer school. Tuition is due in advance of the summer school term. Tuition shall be non-refundable unless the course is cancelled. Summer school is self-supporting and students are not entitled to tuition or transportation waivers on the basis of need. Terms and Hours The Summer School Principal shall recommend the dates of each summer school term, for approval by the Board of Education. The term must include sufficient classroom hours for accreditation by the Illinois State Board of Education. Credits Earned Credits in the District 219 Summer School by a District 219 student will be applied toward credits for graduation. Credits earned by a District 219 student in another district’s summer school will be applied toward graduation credits pursuant to policy 6:282. Standards Standards of scholarship, quality of instruction, discipline, and administrative supervision and control shall be the same for summer school as for regular school. Administration The summer school shall be administered by a Summer School Principal, who shall have the duties and responsibilities of a Building Principal. The Summer School Principal shall report to the Assistant Superintendent for Curriculum and Instruction. For other procedures concerning summer school, see the Agreement between the Niles Township Board of Education and the Niles Township Federation of Teachers.
Niles Township High School District 219
Board Review: August 4, 2014
6:180-AP2 Page 2 of 2
Niles Township High School District 219
6:180-E2 Page 1 of 1
Instruction Exhibit: Parent Permission for Private Music Instruction PARENT PERMISSION FORM Private Music Instruction
I give permission for my [ son / daughter ] to take private music lessons at Niles [North / West ]
in [instrument]
during the school year(s) 20
from:
--
[print instructor’s name]
District students provide student ID #: Township students attending other schools: attach proof of residency. I understand that I will pay the private music instructor directly at the instructor's published rate, which shall not exceed the ceiling established by the District, and that I am responsible for scheduling lessons directly with the instructor. I also understand that instruction may occur during the school day, on evenings, weekends, holidays, and other times when school is not in session, based on the instructor’s availability. I also understand that the private music instructors are not employees of District 219, and District 219, while offering my child the opportunity to take advantage of these private instructors, assumes no control over or responsibility for the conduct of these instructors. I acknowledge this disclaimer of liability by District 219, and agree to hold District 219 and its agents and employees acting in those capacities, harmless against any and all claims arising out of my child’s participation in any private music instruction and/or my child’s interactions with any private music instructor. Parent signature: Print name: Date: DIRECTIONS: Turn in this form to the Director of Fine and Applied Arts. Board Review: September 13, 1999
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Instruction Extracurricular and Co-Curricular Activities The Superintendent or a designee shall approve all District-sponsored extracurricular and co-curricular activities, using the following criteria: 1. The activity will contribute to the leadership abilities, social well-being, self-realization, good citizenship, or general growth of members. 2. Membership is limited to students currently enrolled in the District. 3. Fees are reasonable for all students and do not exceed the actual cost of operation. 4. Requests from students. 5. The activity will be supervised by a school-approved sponsor. 6. Funds are available and allocated in the budget or costs are paid by participants, per administrative procedure. 7. All meetings and events will take place on school grounds under the supervision of the activity sponsor unless approved in advance by the Building Principal or designee. Building Principals or designees are responsible for the scheduling and announcing of student extracurricular and co-curricular activities, and will make an annual report to the Board. The annual report shall state the number of participants for each extracurricular and co-curricular activity and how often each extracurricular and co-curricular activity meets. Non-school sponsored student groups are governed by the Board Policy, 7:330, Student Use of Buildings – Equal Access. Academic Criteria for Participation Selection of members or participants is at the discretion of the sponsors or coaches, provided that the selection criteria conform to the District's policies. Students must comply with the activity's rules and the student conduct code and satisfy the following academic standards: •
Participation in co-curricular activities is dependent upon course selection and successful progress in those courses.
•
Participation in any school-sponsored or school supported athletic or extra-curricular activity is dependent upon the student satisfying the Illinois High School Association’s scholastic standing requirement.
Any student-participant failing to meet these academic criteria shall be suspended from the activity until the specified academic criteria are met, as defined in the administrative procedures. Other Criteria For Participation Students who owe school fees and fines, unless eligible for a waiver of school fees, may not participate in extra-curricular activities, including athletics until all fines are paid from the previous school year(s). In accordance with IHSA rules, students must be District residents to participate in athletics.
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CROSS REF.: 4:170 (safety and crisis management), 7:40 (nonpublic school students, including parochial and home schooled students), 7:240 (conduct code for participants in extracurricular activities), 7:300 (extracurricular athletics), 7:330 (student use of school buildings) ADOPTED:
May 9, 2011
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Instruction Administrative Procedure: Eligibility for Participation in Extracurricular Activities The following chart describes in chronological order the duties of administrators, coaches or activity sponsors, and students applying the academic and fiscal criteria for extra-curricular participation: Actor
Action
Building Principal
Include in the student handbook the minimum academic criteria for participation and the requirement that all fees and fines from the previous school year(s) be paid prior to participation.
Assistant Principal for Operations
• On a weekly basis, arrange for all coaches and sponsors to have access to their student-participants’ grades. • At the beginning of the semester, notify coaches and sponsors of all students who are ineligible to participate for failing to pay fees and/or fines from the previous school year(s).
Coach or Sponsor
Before allowing a student to join an extracurricular activity, ensure that he or she meets both the academic and fiscal criteria.
Coach or Sponsor
Explain the minimum academic and fiscal criteria for participation to student-participants.
Student
In order to be eligible to participate, complete passing work and be enrolled in a minimum of twenty-five (25) credit hours per week. (Driver Education does not count for eligibility.) Make prompt payment of all fees (unless qualified for a fee waiver) and fines owed from the previous school year(s) before participation.
Coach or Sponsor
Determine whether any student(s) fails to meet the academic or fiscal criteria.
Coach or Sponsor
For any student who fails to meet the academic criteria: meet with the student and explain why he or she is suspended from the activity.
Coach or Sponsor
For any student suspended for not meeting the academic criteria, at the end of the suspension, determine whether the student now meets the District’s academic criteria: If the student now meets these criteria, notify the student that he or she is now eligible to participate. If the student does not meet these criteria, notify the student that he or she will remain ineligible to participate until he or she meets the academic criteria.
Coach or Sponsor
For any student suspended for failure to pay fees or fines from the previous school year(s): notify student when such money owed has been paid and allow the student to resume participation.
Board Review: July 13, 2015
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Instruction Field Trips Field trips are permissible when the experiences are an integral part of the school curriculum and/or contribute to the District's educational goals. All field trips must have the Building Principal or designee's prior approval, except that trips extending overnight must have the prior approval of the Board. The following factors are analyzed when determining whether to approve a field trip: educational value, student safety, parent concerns, heightened security alerts, and liability concerns. On all field trips, a bus fee set by the Superintendent will be charged to cover transportation costs. The use of charter buses must be approved by the Assistant Superintendent for Business and Chief School Business Officer. Parents/guardians of students: (1) shall be given the opportunity to consent (in writing) to their child's participation in any field trip, and (2) are responsible for all entrance fees, food, lodging, or other costs, except that students who qualify for free or reduced school lunches may request financial assistance. All non-participating students shall be provided an alternative experience and may not be penalized for not participating in the field trip. Any field trip may be cancelled without notice due to danger to students, staff, or chaperones. Monies deposited may be forfeited. The Building Principal will set procedures for staff members to propose a curriculum field trip and will determine the level of supervision required for a given activity. CROSS REF.:
7:270 (Administering Medicines to Students)
ADOPTED:
November 17, 2003
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Instruction Administrative Procedure - Field Trip Guidelines Actor Teacher(s) or administrator proposing the trip
Building Principal or designee
Action Submits to the Building Principal or designee all trip requests on Board form 6:190-E1, Parent Acknowledgement and Consent Form for School-Sponsored Trips. The request must specifically describe: •
The trip, including possible dates, location, and experience;
•
The trip’s educational value and relationship to curriculum;
•
Transportation requirements;
•
Supervision plans that include, among other things, at least 1 adult supervisor, depending on the nature of the trip;
•
The students who will be involved;
•
A description of the alternative experience provided for nonparticipating students.
If the requested trip does not extend overnight, decides whether to approve the trip. If the trip extends overnight, decides whether to recommend a requested trip for Board approval. Using his or her discretion, decides whether to approve or recommend for Board approval, individual trips based on: •
Educational value
•
Time of year
•
Location
•
Travel arrangements
•
Fees
•
Parent concerns
•
Safety considerations and heightened security alerts
The following responses or recommendations may be made: •
Approves the trip
•
Suggests an alternative trip
•
Asks for additional information from the individuals who requested the trip’s approval
•
Disapproves the trip
•
Makes other response according to circumstances
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Assists supervising administrator and teacher as appropriate. Supervising Administrator
Makes transportation arrangements with the Transportation CoordinatorAssistant Superintendent for Business and Chief School Business Officer or designee. Gets approval of the Transportation CoordinatorAssistant Superintendent for Business and Chief School Business Officer or designee for all contracts.
Appropriate teacher(s)
Recruit parents/guardians for supervisory roles, as appropriate. Collect signed consent forms and fees from all participating students’ parents/guardians. Take forms on trip. On the field trip day, prior to departure, give Assistant Principal of Operations names of students who are not present for the trip. Make sure all supervisors have a list of the following: •
Names of all student participants and supervisors
•
Names and specifics of students with special needs
•
Name/phone number of emergency contacts for all students and supervisors
•
Date/time and specific destination of trip
•
Departure/arrival times both to and from destination
•
Name and phone number of transportation company and primary contact in case of emergency
•
Name/phone number of contact at destination
•
Once at destination, where to go in case of an emergency
Make final supervisor assignments and inform all supervisors of their individual assignments. Parents/guardians
Decide whether to consent to their student’s participation. If the student is participating, pay all entrance fees, food, lodging, $5 for transportation, and other related costs; except that the District will pay such costs for students who qualify for free and reduced school lunches.
Teacher(s)
Afterwards, provides the supervising administrator with an evaluation of the trip.
Board Review: October 30, 2006
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Students Equal Educational Opportunities Equal educational and extracurricular opportunities shall be available for all students without regard to race, color, national origin, ancestry, sex, sexual orientation, ethnicity, language barrier, religion, physical or mental disability, gender identity, status of being homeless, immigration status, order of protection status, economic and social conditions, or actual or potential marital or parental status, including pregnancy. Further, the District will not knowingly enter into agreements with any entity or any individual that discriminates against students on the basis of sex or any other protected status. Any student may file a discrimination grievance by using the Uniform Grievance Procedure. Sex Equity No student shall, on the basis of sex or sexual orientation, or gender identity be denied equal access to programs, activities, services, or benefits or be limited in the exercise of any right, privilege, advantage, or denied equal access to educational and extracurricular programs and activities. Any student may file a sex equity complaint by using Board policy 2:260, Uniform Grievance Procedure. A student may appeal the Board of Education's resolution of the complaint to the Regional Superintendent of Schools (pursuant to 105 ILCS 5/3-10) and, thereafter, to the State Superintendent of Education (pursuant to 105 ILCS 5/2-3.8). Administrative Implementation The Superintendent shall appoint a Grievance Coordinator. The Superintendent and Building Principal shall use reasonable measures to inform staff members and students of this policy and grievance procedure. LEGAL REF.:
McKinney Homeless Assistance Act, 42 U.S.C. § 11431 et seq. Title IX of the Education Amendments implemented by 34 C.F.R. Part 106, 20 U.S.C. § 1681; et seq., 34 C.F.R. Part 106. Rehabilitation Act of 1973, 29 U.S.C. § 791; et seq. Religious Freedom Restoration Act, 775 ISCS 35/5. Illinois Constitution, Art. I, §.18. Good News Club v. Milford Central School, 121 S.Ct. 2093 (2002). 105 ILCS 5/ 5/3.25b, 3.25d(b), 10-20.12, 10-22.5, and 27-1. 775 ILCS 5/1-101 et seq., Illinois Human Rights Act.23 Ill. Admin. Code §§ 1.240 and Part, 200.
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CROSS REF.:
2:260 (uniform grievance procedure), 6:220 (instructional materials selection and adoption), 7:20 (harassment of students prohibited), 7:50 (school admissions and student transfers to and from non-district schools), 7:60 (residence), 7:130 (student rights and responsibilities), 7:180 (prevention of and response to bullying, intimidation, and harassment), 7:330 (student use of buildings - equal access), 8:20 (community use of school facilities)
ADOPTED:
April 19, 2010
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Students Nonpublic School Students, Including Parochial and Home-Schooled Students Part-Time Attendance The District accepts nonpublic school students, including parochial and home-schooled students, who live within the District for part-time attendance in the District's regular education program on a spaceavailable basis. Requests for part-time attendance must be submitted to the principal of the school in the school attendance area where the student resides. All requests for attendance in the following school year must be submitted before May 1. A student accepted for partial enrollment must comply with all discipline and attendance requirements established by the school. He or she may attend any co-curricular activity associated with a District class in which he or she is enrolled. The parent(s)/guardian(s) of a student accepted for part-time attendance is responsible for all fees, pro-rated on the basis of a percentage of full-time fees. Transportation to and/or from school is provided to non-public school students on regular bus routes to or from a point on the route nearest or most easily accessible to the non-public school or student’s home. This transportation shall be on the same basis as the District provides transportation for its full-time students. Transportation on other than established bus routes shall be the responsibility of the parent(s)/guardian(s). Students With a Disability The District will acceptaccepts for part-time attendance those students with disabilities who live within the District andchildren for whom it has been determined that special education services are needed, are enrolled in non-public schools., and otherwise qualify for enrollment in the District. Requests must be submitted by the student's parent(s)/guardian(s). Special educational services shall be provided to such students as soon as possible after identification, evaluation, and placement procedures provided by State law, but no later than the beginning of the next school semester following the completion of such procedures. Transportation for such students shall be provided only if required in the child's individualized educational program on the basis of the child's disabling condition or as the special education program location may require. Extracurricular Activities A nonpublic student who attends a District school for at least one-half of the regular school day, excluding lunch, shall be eligible to participate in (1) in interscholastic competition and (2) extracurricular activities, provided his or her participation adheres to the regulations established by any association in which the School District maintains a membership. A nonpublic student who participates in an extracurricular activity is subject to all policies, regulations, and rules that are applicable to other participants in the activity. Assignment When Enrolling Full-Time in a District School Grade placement by, and academic credits earned at, a nonpublic school will be accepted if the school has a Certificate of Nonpublic School Recognition from the Illinois State Board of Education, or, if outside Illinois, if the school is accredited by the state agency governing education. A student who, after receiving instruction in a non-recognized or non-accredited school, enrolls in the District will: (1) be assigned to a grade level according to academic proficiency, and/or (2) be awarded academic credits from the District if the student demonstrates appropriate academic proficiency to the school administration. Any portion of a student’s transcript relating to such instruction will not be considered for placement on the honor roll.
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Recognition of grade placement and academic credits awarded by a nonpublic school is at the sole discretion of the District. All school and class assignments will be made according to School Board policy 7:30, Student Assignment, as well as administrative procedures implementing this policy. LEGAL REF.:
105 ILCS 5/10-20.24 and 5/14-6.01.
CROSS REF.:
4:110 (transportation), 6:140 (Title I programs), 6:190 (extracurricular and cocurricular activities), 6:282 (grades), 7:30 (student assignment), 7:300 (extracurricular athletics)
ADOPTED:
February 9, 2015
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Students Residence Resident Students Only students who are residents of the District may attend a District school without a tuition charge, except as otherwise provided below or in State law. A student's residence is the same as the person who has legal custody of the student, as defined by State law. The administration may require proof of residence and legal custody. All parents/guardians must verify that they live within the boundaries of the District on an annual basis. The failure to verify residency on an annual basis will result in the student(s) being disenrolled from the District. “Legal Custody” means one of the following: 1. Custody exercised by a natural or adoptive parent with whom the student resides; 2. Custody granted by order of a court of competent jurisdiction to a person with whom the student resides for reasons other than to have access to the educational programs of the District; 3. Custody exercised under a statutory short-term guardianship, provided that within sixty (60) days of the pupil’s enrollment a court order is entered that establishes a permanent guardianship and grants custody to a person with whom the student resides for reasons other than to have access to the educational programs of the District; 4. Custody exercised by an adult caretaker relative who is receiving aid under the Illinois Public Aid Code [305 ILCS 5/-1, et seq.] for the pupil who resides with that adult caretaker relative for purposes other than to have access to the educational programs of the District; 5. Custody exercised by an adult who demonstrates that, in fact, he or she has assumed and provides the student with a regular fixed night-time abode for purposes other than to have access to the educational programs of the District. A student whose family moves out of the District during the school year will be permitted to attend school for the remainder of the school year without payment of tuition, unless the original District residency was found to be fraudulently reported by the family. Incoming students must attend the school to which they are assigned based on home address, regardless whether a sibling attends a different school. When a student’s change of residence is due to the military service obligation of the student’s legal custodian, the student’s residence is deemed to be unchanged for the duration of the custodian’s military service obligation if the student’s custodian made a written request. The District, however, is not responsible for the student’s transportation to or from school. If, at the time of enrollment, a dependent child of military personnel is housed in temporary housing located outside of the District, but will be living within the District within 60 days after the time of initial enrollment, the child is allowed to enroll, subject to the requirements of State law, and must not be charged tuition. Non-Resident Students Non-resident students may not attend District schools except when any State or federal law or a court order mandates the acceptance of a non-resident student. Parent(s)/custodian(s) who are purchasing or having residences constructed within the District’s boundaries, but who are not as yet residents shall pay
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tuition at the time they wish to enroll their child (children) in an amount equivalent to sixty (60 calendar) days tuition. Tuition shall be reimbursed to these parent(s)/custodian(s) if they close on the purchase of their residence and take occupancy within sixty (60 calendar) days of registering their child (children) in the District. Should their closing and occupancy occur sixty-one (61 calendar) days or more after enrollment of the child (children), no tuition payments shall be reimbursed and the parents will be required to pay additional tuition for each day thereafter. They shall, however, not make any further tuition payments once they have closed and have taken occupancy of their home within the District’s boundaries. At the time of enrollment, such parent(s)/custodian(s) shall present a fully executed sales or construction contract showing the date of closing or completion of the home. Homeless Children Any homeless child shall be immediately admitted, even if the child or child's parent/guardian is unable to produce records normally required to establish residency. Board policy 6:140, Education of Homeless Children, and its implementing administrative procedures, govern the enrollment of homeless children. Challenging a Student's Residence Status If the Superintendent or designee determines that a student attending school on a tuition-free basis is a non-resident of the District, he or she on behalf of the Board shall notify the person who enrolled the student of the tuition amount that is due. The notice shall be given by certified mail, return receipt requested. The person who enrolled the student may challenge this determination and request a hearing as provided by The School Code, 105 ILCS 5/10-20.12b. Board procedure 7:60-AP1 Challenging a Current Student’s Residence Status. A student whose family is making application to attend a district school may be required to provide information to the Registrar’s office (or other designee) regardless of whether the student is entering from a township elementary school or is transferring from another school. In the event that such student’s residency is questioned by the District, the student’s parent/guardian will be given the opportunity to challenge these findings and to present additional evidence of legal residence. Change of Divisional Residence A student whose family moves from one division of the school district to another may not transfer schools until the move is actually made. However, students may apply for early transfer, delayed transfer or senior transfer. Students Receiving Special Education Services The residency status of students receiving special education shall be determined in accordance with §§ 14-11.11 through 14-1.11b of The School Code. LEGAL REF.:
McKinney Homeless Assistance Act, 42 U.S.C. § 11431 et seq. 105 ILCS 5/10-20.12a, 5/10-20.12b, 5/10-22.5. 105 ILCS 45/ and 70/. 23 Ill. Admin. Code § 1.240. Israel S. by Owens v. Board of Educ. of Oak Park and River Forest High School District 200, 601 N.E. 2d 1264 (Ill. App. 1992). Joel R. v. Board of Education of Manheim School District 83, 686 NE2d 650 (Ill. App. 1st Dist. 1997). Kraut v. Rachford, 366 N.E.2d 497 (1st Dist. 1977).
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CROSS REF:
6:15 (school accountability containing “school choice for students enrolled in a school identified for improvement, corrective action, or restructuring”), 6:140 (education of homeless children), 7:50 (school admissions) 7:70 (attendance and truancy)
ADOPTED:
May 18, 2009
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Students Administrative Procedure - Guidelines for Investigating Sexting Allegations Establishing procedures with local law enforcement agencies and State’s attorneys to investigate allegations of sexting protects the District, its staff and its students from the broad legal implications that sexting allegations present. This administrative procedure contains three sections: 1. Glossary of Terms 2. Preparation of Guidelines for Investigating Sexting Allegations 3. Investigation and Management of Sexting Allegations Glossary of Terms Electronic device: any type of electronic communication device, defined at 705 ILCS 405/3-40(a), added by P.A. 96-1087. It includes, but is not limited to, a wireless telephone, personal digital assistant, or a portable or mobile computer, that is capable of transmitting images or pictures. This includes cellular telephones (see www.thesaurus.com, listing cellular and wireless telephones as synonyms). For more discussion, see f/n 3 in Board Policy 7:190 - AP5, Electronic Devices - Student HandbookStudent Discipline. Sexting: a portmanteau word of sex and texting with no clear definition. It is commonly explained as the act of sending sexually explicit photos, images, or messages electronically, primarily by mobile phone or the internet., that are taken with or without consent. For purposes of this procedure, itIt also includes: 1. indecent Indecent visual depictions, which means a depiction or portrayal in any pose, posture, or setting involving a lewd exhibition of the unclothed or transparently clothed genitals, pubic area, buttocks, or, if such person is female, a fully or partially developed breast of the person (705 ILCS 405/3-40(a), added by P.A. 96-1087, eff. 1-1-11) (enacted to provide law enforcement officials an alternative to bringing child pornography charges against minors in possession of indecent visual depictions through placing them under the supervision of juvenile courts), or. 2. Non-consensual dissemination of private sexual images, which is a crime that is committed when a person: a. Intentionally disseminates an image of another person: i. Who is at least 18 years of age; and ii. who is identifiable from the image itself or information displayed in connection with the image; and iii. who is engaged in a sexual act or whose intimate parts are exposed, in whole or in part; and b. obtains the image under circumstances in which a reasonable person would know or understand that the image was to remain private; and a.c. knows or should have known that the person in the image has not consented to the dissemination (720 ILCS 5/11-23.5, added by P.A. 98-1138). Preparation of Guidelines for Investigating Sexting Allegations This section identifies best practices for to createing guidelines for investigating sexting allegations at the District-wide level. The Superintendent should discuss this procedure with local law enforcement
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agencies and State’s attorneys to minimize the potential legal implications for students and administrators that managing sexting in school presents. Customize the procedure to each District’s specific needs. Actor Superintendent or designee
Action Convene a meeting with the Board attorney, local law enforcement agencies, and State’s attorney to determine best practices and procedures for investigating sexting in the District. Use the Investigation and Management of Sexting Allegations section (see below) as a template for discussion at the meeting and customize it to meet local considerations as necessary. Ask the Board attorney to provide direction about searching student owned electronic devices in Step 2: Isolate Evidence / Confiscate Device in the Investigation and Management of Sexting Allegations section (see below). Searching electronic devices involves Fourth Amendment search and seizure and the federal Stored Communication Act (SCA) (18 U.S.C. §2701) issues. Generally asking for permission, calling the parents to come and look through the phone, or getting a warrant solves this issue. Note: See the Dept. of Justice’s, “The Stored Communication Act, in Searching and Seizing Computers and Obtaining Electronic Evidence Manual” (Sept. 2009), Chapter 3, The Stored Communication Act, available at: www.justice.gov/criminal/cybercrime/ssmanual/03ssma.html www.justice.gov/sites/default/files/criminalccips/legacy/2015/01/14/ssmanual2009.pdf and Orin S. Kerr, A User’s Guide to the Stored Communications Act, and a Legislator’s Guide to Amending It, George Washington Law Review (Aug. 2004), available at: courses.ischool/berkeley.edu/i205/s10/readings/week10/kerrstoredcomm.pdf. Identify and list all State’s attorneys and local law enforcement agencies with jurisdiction over the District’s boundaries. Provide this list to all Building Principals in the District. Provide the local State’s attorney offices and law enforcement agencies with an annual list of school buildings and the names of each building’s administrators that are located within their jurisdictions. Invite local State’s attorney offices and law enforcement agencies to meet with District school officials to provide input on how the District should manage identified indecent visual depictionssexting. Add an agenda item about sexting to a Parent Teacher Advisory Committee meeting (see policy 2:150, Committees). Include information from discussions with State’s attorneys and local law enforcement about the issue. Discuss local considerations for: 1. Disciplinary actions and consequences in response to sexting; and 2. Sexting education and prevention efforts. Consider adding information about the negative consequences of sexting to the District’s sex education curriculum. See, U.S. Dept. of Justice Guide titled Citizen's Guide to United States Federal Child Exploitation Laws, available at:
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Action www.justice.gov/criminal/ceos/citizensguide_porn.html www.justice.gov/criminal-ceos/citizens-guide-us-federal-child-exploitationand-abscenity-laws; MTV’s four-part series titled Sexting in America: When Privates Go Public, available at: Part 1: www.mtv.com/videos/news/483801/sexting-in-america-whenprivates-go-public-part-1.jhtml#id=1631892 and www.athinline.org. www.mtv.com/videos/news/483801/sexting-in-america-whenprivates-go-public-part-1.jhtml Part 2: www.mtv.com/videos/news/483802/sexting-in-america-whenprivates-go-public-part-2.jhtml Part 3: www.mtv.com/videos/news/483803/sexting-in-america-whenprivates-go-public-part-3.jhtml Part 4: www.mtv.com/videos/news/483804/sexting-in-america-whenprivates-go-public-part-4.jhtml; and the resources available at www.athinline.org Convene a meeting with Building Principals to inform them of the District’s Investigation and Management of Sexting Allegations procedures (see below). Raise awareness of and increase educational opportunities about sexting as necessary. Follow the Parent Teacher Advisory Committee’s recommendations for providing sexting education and prevention efforts. Invite the local State’s attorney and local law enforcement to participate in the District’s education and prevention efforts.
Building Principals
Educate building staff members about the procedures for Investigation and Management of Sexting Allegations (see below). Follow the Investigation and Management of Sexting Allegations.
Investigation and Management of Sexting Allegations This section relies upon the Building Principal or designee to manage several practical and legal implications when conducting sexting allegation investigations. Actor Building Principal or designee
Action Step 1: Investigate Determine where actions took place. Contact parents/guardians of all students involved. Contact the Superintendent and request permission to contact the Board Attorney. Step 2: Isolate Evidence / Confiscate Device NEVER transfer or store depictions on personal or school electronic devices to minimize accusations of possession of child pornography. (See 625 720 ILCS 5/11-20.1 et seq., 720 ILCS 5/11-23.5, added by P.A. 98-1138 (provides an exception on transfer of an image for a lawful purpose), and 18 U.S.C.§§2251, 2252, and 2252A). Also see the U.S. Dept. of Justice’s Child
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Action Exploitation and Obscenity Section discussing child pornography issues, available at: www.justice.gov/criminal/ceos/childporn.html www.justice.gov/criminal-ceos. Contact the Board Attorney for guidance to determine whether to involve local law enforcement or manage the situation within the District’s disciplinary policy. See Joshua D. Herman, Criminal Law. Sexting: It’s No Joke, It’s a Crime. Illinois Bar Journal, Volume 98, No. 4, P. 192 at f/n 42 (published April 2010), online at: www.isba.org/ibj/2010/04/criminallaw, (quoting an attorney in the Illinois Attorney General’s High Tech Crimes Bureau who advises school administrators to immediately confiscate devices with such material on them and report the incident to law enforcement immediately, stating that possession of a sext message that is child pornography is no different than possessing a “kilo of cocaine.”) Follow board policy 7:140, Search and Seizure and 7:150-AP, Administrative Procedure, Agency and Police Interviews. Follow the Board Attorney’s direction regarding searches of student owned technological devices. See Preparation of Guidelines for Investigating Sexting Allegations (above). Step 3: Follow the reporting requirements of Board policy 5:90, Abused and Neglected Child Reporting, when applicable A sexted image may constitute child abuse depending upon the visual depiction or image, the ages of the individuals involved, and other circumstances. See 325 ILCS 5/3 and 705 ILCS 405/2-3 (2) which includes sex offenses defined at 720 ILCS 5/1-1 et seq. School personnel are granted broad immunities against civil and criminal claims for filing reports in good faith, even if the report is unfounded. In contrast, school personnel who willfully fail to report may be guilty of a Class A misdemeanor (325 ILCS 5/4) and face suspension of their teaching certificates (105 ILCS 105/21B-75, added by P.A. 97-607). Step 4: Determine appropriate disciplinary actions for all students involved in the incident Evaluate disciplinary options. Remember that a student who forwards sexts of himself or herself likely expected the depiction to remain private. As a result, consider the social stigma, bullying, harassment, and severe embarrassment issues involved in the issue. Provide an equivalent discipline to all students involved in the creation, dissemination and storage of the sexted image, whenever possible. See Sorenen, Vitale, and Haase, Sexting at School: Lessons Learned the Hard Way. National School Board Association, Council of School Attorney’s Inquiry & Analysis, f/n 40 (published February 2010) discussing several sex equality claims against school districts for
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Action punishing students differently when they are involved in the same incident. For situations that may require unequal punishment, contact the Superintendent so that he or she may consult the Board Attorney. Step 5: Prepare a plan to prevent harassment and bullying of involved students Remind the students and their parents/guardians of the Board’s policiesy 7:20, Harassment of Students Prohibited; 7:180, Preventing Bullying Intimidation and Harassment: and 7:185, Teen Dating Violence Prohibited. Instruct involved students not to harass anyone involved in the sexting incident and keep the issues confidential. Consider involving the social worker or guidance counselor, if available, in the process to assist students. Follow 7:180, Preventing Bullying Intimidation and Harassment, for students who violate the policy.
Board Review: January 14, 2013
Niles Township High School District 219
7:260 Page 1 of 1
Students Exemption From Physical Activity A child may be exempted from some or all physical activities when an appropriate excuse is submitted to the school by parent(s)/guardian(s) or by a person licensed under the Medical Practice Act. The excuse may be based on medical or religious prohibitions. State law prohibits a school board from honoring parental excuses upon a student’s participation in athletic training, activities, or competitions conducted outside the auspices of the District. Alternative activities and/or units of instruction will be provided for pupils whose physical or emotional condition, as determined by a person licensed under the Medical Practice Act, prevents their participation in the physical education courses. Students receiving special education services may also be provided alternative or adapted physical activities as determined by the IEP conference participants. A student who is eligible for special education may be excused from physical education courses in either of the following situations: 1. He or she (a) is in grades 9-12, (b) his or her IEP requires that special education support and services be provided during physical education time, and (c) the parent/guardian agrees or the IEP team makes the determination or 1.2. He or she (a) has an IEP, (b) is participating in an adaptive athletic program outside of the school setting, and (c) the parent/guardian documents the student’s participation as required by the Superintendent or designee. LEGAL REF.:
105 ILCS 5/27-6. 225 ILCS 60/, Medical Practice Act. 23 Ill. Admin. Code § 1.420(p).
CROSS REF.:
6:60 (curriculum content), 6:310 (high school credit for non-district experiences; course substitutions; re-entering students)
ADOPTED:
May 31, 2011
Niles Township High School District 219
7:310 Page 1 of 2
Students Restrictions on Publications and Written or Electronic Material School-Sponsored Publications and Web Sites Publications, productions, and web sites that are school-sponsored are not a public forum for general student use. School authorities may edit or delete material that is inconsistent with the District's educational mission. All school-sponsored communications shall comply with the ethics and rules of responsible journalism. Text that is libelous, obscene, invades the privacy of others, conflicts with the basic educational mission of the school, is socially inappropriate, is inappropriate due to the maturity of the students, or is materially disruptive to the educational process will not be tolerated. The author's name will accompany personal opinions and editorial statements. An opportunity for the expression of differing opinions from those published/produced will be provided within the same media. Non-School-Sponsored Publications and Web Sites Accessed or Distributed At School The distribution of non-school sponsored material shall follow guidelines of Administrative procedure, 7:310-AP1, Guidelines for Student Distribution of Non-School Sponsored Written Material on School Grounds. For purposes of this section and the following section, a publication includes, without limitation: (1) written or electronic print material, and (2) audio-visual material, on any medium including electromagnetic media (e.g., images, MP3 files, flash memory, etc.), or combinations of these whether off-line (e.g., a printed book, CD-ROM, etc.) or on-line (e.g., any website, social networking site, database for information retrieval, etc.),. or (3) information or material on electronic devices (e.g. data or voice messages delivered by cell phones, tablets, and other hand-held devices). Creating, distributing, and/or accessing non-school sponsored publications shall occur at a time and place and in a manner that will not cause disruption, be coercive, or result in the perception that the distribution or the publication is endorsed by the School District. 1. will cause substantial disruption of the proper and orderly operation and discipline of the school or school activities; 2. violates the rights of others, including but not limited to material that is libelous, invades the privacy of others, or infringes on a copyright; 3. is socially inappropriate or inappropriate due to maturity level of the students, including but not limited to material that is obscene, pornographic, or pervasively lewd and vulgar, or contains indecent and vulgar language, or sexting as defined by School Board policy; 4. is reasonably viewed as promoting illegal drug use; 5. is primarily intended for the immediate solicitation of funds. The distribution of non-school-sponsored written material shall occur at a time and place and in manner that will not cause disruption, be coercive, or result in the perception that the distribution or the material is endorsed by the School District. Accessing or distributing on on-campus includes accessing or distributing on school property or at school-related activities. A student engages in gross disobedience and misconduct and may be disciplined
Niles Township High School District 219
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for (1) accessing or distributing forbidden material, or (2) for writing, creating, or publishing such material intending for it to be accessed or distributed at school. Bullying and Cyberbullying The Superintendent or designee shall treat behavior that is bullying and/or cyberbullying according to Board Policy 7:180, Prevention of and Response to Bullying, Intimidation, and Harassment, in addition to any response required by this policy. LEGAL REF.:
105 ILCS 5/27-23.7 Hazelwood v. Kuhlmeier, 108 S.Ct. 562 (1988). Hedges v. Wauconda Community Unit School Dist. No. 118, 9 F.3d 1295 (7th Cir. 1993). Tinker v. Des Moines Indep. Cmty. Sch. Dist., 89 S.Ct. 733 (1969).
CROSS REF.:
6:235 (access to district computers and electronic networks), 7:180 (preventing bullying, intimidation, and harassment), 8:25 (advertising and distributing materials in school provided by non-school related entities)
ADOPTED:
March 21, 2011
Niles Township High School District 219
8:20-E Page 1 of 2
Community Relations Exhibit: Rental Rates 2002-2003 (M-4 Grade Cost Multiplier = $27.13)2015-2020 FACILITY CHARGES (per five hour use)
Class 1
Class 2
Class 3
Class 4
Contest Gym Secondary Gym
$ -$ --
$3801000 $158700
$7611500 $3171000
$9512000 $3961200
Large Group Rooms
$ --
$95130
$190250
$238300
Auditorium - Lecture *
$ --
Auditorium - Lecture Rehearsal
$ --
Auditorium - Performance *
$ --
Auditorium - Performance Rehearsal
$ --
$158
$317
$396
Cafeteria without kitchen - servery
$ --
$380800
$7611300
$9511500
Classroom
$ --
$95130
$190250
$238300
Classroom/Computers
$ --
$190260
$380520
$475630
Pool (lifeguard required) *
$631500
NA$1500
NA$2000
NA$2500
Baseball Diamond per event
$32120
$63250
$127350
$158500
Softball Diamond per event
$ --
$63250
$127350
$158500
Practice Fields (no lights)
$ --
$32120
$63200
$79250
Track with Stadium per meet (no lights)
$ --1000
$631050
$1271450
$1581950
Stadium with Field (no with lights)
$3171000 $3171100
$6341500
$7922000
$7921300 $15852100 $19812500 $63
$127
$158
$7921300 $15852100 $19812500
Stadium Non-Field Event (no lights)
$ --
$63
$127
$158
Stadium with Field Event (with lights)
$544
$570
$887
$1097
$6342000
$7922500
$63300
$79350
Fieldhouse
$3171500 $3171500
Tennis Courts (no lights)
$ --
$32150
For all rentals, additional charges for maintenance, staff, set-up, cleaning, and security may apply. All facility charges are for a five-hour period, with a maximum of two periods per day. Additional Charges
Class 1
Class 2
Class 3
Class 4
Staff, Maintenance, Custodial, Cafeteria per hour
$48120
$48120
$63150
$76175
Staff, Professional per hour
$48120
$48120
$63150
$76175
Student Help, Ushers per hour
$1620
$1620
$1620
$1923
Stage Lighting *
$380
$380
$380
$456
Stage Sound *
$380
$380
$380
$456
Niles Township High School District 219
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Stadium Lights per occurrence
$254300
$254300
$254300
$304350
Piano
$95200
$95200
$95200
$114250
Chairs – each
$12
$12
$12
$12
Tables – each
$15
$15
$15
$15
Projector, without Operator
$95
$95
$95
$114
$95250
$95250
$95250
$114275
$95
$95
$95
$114
Field Marking – per game
$100250
$100 250
$100250
$100250
Police, Fire Department per hour (with squad car)
$48135
$48135
$63160
$76180
Contract / District Security per hour
$4850
$4850
$6365
$7680
Scoreboard, without Operator Public Address System
*(Supervisor required at extra cost) Board Review: August 26, 2002
POLICY AND PROCEDURAL CHANGES: SECOND READING October 6, 2015 Board of Education Meeting All recommended changes have been reviewed by the Board on September 8, 2015. Number Name 3:20 Organizational Chart RELOCATED TO 5:15 5:15 District Leadership Chart
4:110-AP1
Administrative Procedure – Transportation Services Provided
6:190-AP4
Administrative Procedures – Student Group Trips Administrative Procedure – Establishing Student Residency
7:60-AP3
7:100
Health Examinations, Immunizations, and Exclusion of Students
Proposed Changes See 5:15. Problem: Chart does not include all staff. Solution: Update chart title. Correct policy numbering. Update existing position names as required by contract. Move Assistant Superintendent for Business and CSBO to Cabinet level. Problem: Unclear language for District and Activity funds. Solution: Clarify language for District and Activity funds. See 4:110-AP1. Problem: Policy allows submission of less helpful documents when verifying residency. Solution: Update permissible documents for residency verification. Extend meningococcal immunization deadline to October 15 each school year.
REFORMATTED AND MOVED TO 5:15
Niles Township High School District 219
3:20 Page 1 of 1
General School Administration Organizational Chart
ADOPTED: April 2, 2015
Niles Township High School District 219
3:205:15 Page 1 of 1
General School AdministrationPersonnel Organizational District Leadership Chart
ADOPTED: October 20, 2014
Niles Township High School District 219
4:110-AP1 Page 1 of 2
Operational Services Administrative Procedure: Transportation Services Provided Requests for Bus Transportation A student’s parent(s)/ guardian(s) may file a petition with the School Board requesting transportation due to the existence of a serious safety hazard. Upon receipt of a petition from a parent/guardian, the Transportation Coordinator will conduct a safety study in accordance with Illinois State Law (Section 293 of the School Code). Bus Routes The Transportation Coordinator shall publish bus routes in community newspapers before the beginning of each school year. The bus routes shall also be included in the summer mailing to parents. Bus Fees: The Assistant Superintendent for Business and Chief School Business Officer annually recommends to the Board of Education a bus fee for students living within 1 1/2 miles. Paying riders who enroll after the opening of the school year shall be charged by semester. Fees will not be refunded. Non-Public School Students Non-public school students who live in the district may use the district’s transportation along established routes. Those living less than one and one-half miles from school shall be charged the same annual per pupil charge established by the Board of Education for students attending the district schools. Students living more than one and one-half miles from school may use the district’s transportation free of charge. Activity Transportation All requests for transportation services must come through the Security Office, where final approval is given and arrangements are made. Staff members may not rent or otherwise arrange for the use of vehicles to transport students on activity trips. Budgeted funds (including grant money) may only be used to cover transportation costs for some types of activity travel. For other events and where budgeted funds are insufficient to cover allowable costs, transportation costs must be charged back to students or to an activity fund. The Business Office will return student transportation money to the appropriate building budget. The following chart shows allowable sources of funding for transportation costs:
Niles Township High School District 219
4:110-AP1 Page 2 of 2
TYPE OF EVENT
SCHOOL/DISTRICT FUNDS
ACTIVITY FUNDS
STUDENT FEES
IHSA sponsored contests and other events
Up to 100%
If needed
If needed
Trips for other statewide student organizations incorporated in IL.
Up to 100%
If needed
If needed
Trips for other student groups
0%
100%
100%
Community and metropolitan area appearances and meetings in which students represent the school or district
100%
If needed0%
If needed0%
Field trips (associated with a course)
Amount not covered by student fee (set by Superintendent)Transportatio n approved by the Board
If budget and fees are insufficientAll remaining costs
If budget and fees are insufficientAll remaining costs
Out-of-state-trips (for any group) that are overnight
0%
100%
100%
Summer trips (unless sponsored by state association)
0%
100%
100%
National Competitions
100% of *sponsor* cost
If needed70% or more of student cost
All remaining costs70% or more of student cost
Up to: 30% per of student cost, after petitioning the Board
*Sponsor is defined as the individual or designee who is receiving the stipend for the club/activity. The appropriate number of sponsors must align with: venue, event and need for student supervision. The Assistant Superintendent for Business and Chief School Business Officer is authorized to make final decisions about who is responsible for transportation costs. Size of Van Students may be transported in a van which holds up to 11 persons, plus the driver. Board Review: April 2, 2015
Niles Township High School District 219
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Instruction Administrative Procedures - Student Group Trips Student group trips are school approved student trips that are associated with extra-curricular, cocurricular, or special interest group activities, as defined in 6:190-AP1. They are usually scheduled when school is not in session, and may include overnight trips. No student may participate in a student group trip without submitting the appropriate form (6:190-E1), signed by the legal guardian and student. Supervision 1. The Principal will assure adequate supervision of all student group trips by staff members and other adults. 2. The sponsoring administrator will approve and train all trip supervisors and chaperones. 3. Supervisors and chaperones will make every reasonable effort to secure the safety and welfare of group trip participants en route, during stopover, and during activities. Approval for a Student Group Trip Before a teacher may promote, organize, or fund-raise for a student group trip, he or she must receive approval from the supervising administrator. Trips must have a clearly defined purpose that is tied to the Board goals, program outcomes, School Improvement Plan targets, and other related benefits to students. The Assistant Superintendent for Business and Chief School Business Officer or designee shall approve all negotiations and conclude all contracts with travel agencies or agents. If the trip is overnight, Form 6:190-E2 and 6:190-E3 must also be prepared and approved by the Board of Education prior to the trip. Domestic field trips will come to the Board of Education via Friday letters from the Superintendent, and if any Board member requests, the field trip will be brought to the entire Board during a regularly schedule meeting. All international trips will come to the Board and be placed on the agenda of a regularly scheduled meeting. Debate Team Overnight Trips The debate teams regular season overnight trips are not subject to field trip review. Financing Budgeted funds (including grant money) may only be used to cover some types of activity travel, including transportation. Students participating in a Student Group Trip may be charged a uniform fee for expenses not covered by budgeted funds or activity funds. The supervising administrator will review and approve this fee. The basic trip cost for chaperones will be provided by complimentary trip packages, district funds, activity account funds, parent group donations, fund-raising, personal contribution or by a combination of the above. The following chart shows allowable sources of funding for trip costs:
SCHOOL/
Niles Township High School District 219
6:190-AP4 Page 2 of 2
SCHOOL/DISTRICT FUNDS
ACTIVITY FUNDS
STUDENT FEES
IHSA sponsored contests and other events
Up to 100%
If needed
If needed
Trips for other statewide student organizations incorporated in IL.
Up to 100%
If needed
If needed
Trips for other student groups
0%
100%
100%
ACTIVITY FUNDS
STUDENT
TYPE OF EVENT
SCHOOL/ DISTRICT FUNDS TYPE OF EVENT
FEES
Community and metropolitan area appearances and meetings in which students represent the school or district
100%
If needed0%
If needed0%
Field trips (associated with a course)
Amount not covered by student fee (set by Superintendent)Transp ortation approved by the Board
If budget and fees are insufficientAll remaining costs
If budget and fees are insufficientAll remaining costs
Out-of-state-trips (for any group) that are overnight
0%
100%
100%
Summer trips (unless sponsored by state association)
0%
100%
100%
National Competitions
100% of *sponsor* cost
If needed70% or more of student cost
All remaining costs70% or more of student cost
Up to: 30% per of student cost, after petitioning the Board
*Sponsor is defined as the individual or designee who is receiving the stipend for the club/activity. The appropriate number of sponsors must align with: venue, event and need for student supervision. The building bookkeeper will take custody of all money collected from students. The Business Office will post student money to the appropriate building budget account. The supervising administrator will authorize payment of all trip expenses. Liability Coverage A quote application form, available from the Business Office, must be filled out for each school sponsored trip that involves travel to another country. This form must be submitted prior to trip departure. The administrator in charge will assure that all trip providers submit proof of insurance and will maintain all records of insurance in the file on each trip. Board Review: April 2, 2015
Niles Township High School District 219
7:60-AP3 Page 1 of 2
Students Administrative Procedure - Establishing Student Residency Actor Anyone Seeking to Enroll a Student
Requirements and Actions That Must Be Completed Must present a certified or registered birth certificate for the student. Must present proof of residency within the District by providing the required number of documents from each of the following categories: Category I (One document required) •
Most recent property tax bill and proof of payment, e.g. canceled check or form 1098 (homeowners)
•
Mortgage (closing) papers (homeowners)
•
Signed and dated lease and proof of last month's payment, e.g. canceled check or receipts (renters)
•
Affidavit of residence from landlord for month to month leases
•
Current homeowner’s/renter’s insurance policy and premium payment receipt
Category II (Minimum of 3 documents are required) •
Vehicle registration
•
Voter registration
•
Most recent* cable television and/or credit card bill
•
Current public aid card
•
Most recent gas, electric, and/or water bill
•
Most recent* phone bill
•
Most recent* bank statement *bills must be dated within 30 days of document submission
Military Personnel (Must provide one of the following within 60 days after the date of student’s initial enrollment) •
Postmarked mail addressed to military personnel
•
Lease agreement for occupancy
•
Proof of ownership of residence
•
Housing Letter
Military Personnel Wanting to Keep Child/Ward Enrolled in the District Despite Having Changed Residence Due to a Military Service Obligation. Upon submitting a written request, the student’s residence will be deemed to
Niles Township High School District 219 Actor
7:60-AP3 Page 2 of 2
Requirements and Actions That Must Be Completed be unchanged for the duration of the custodian’s military service obligation. The District, however, is not responsible for the student’s transportation to or from school. Military Personnel Placing Non-Resident Child/Ward with Non-Custodial Parent While on Active Military Duty. A student will not be charged tuition while he or she is placed with a noncustodial parent (a person who has temporary custody of a child of active duty military personnel and who is responsible for making decisions for the child). Must provide any “special power of attorney” created by the student’s parent/guardian for the District to follow. A special power of attorney authorizes: (1) the student to enroll in a district of the non-custodial parent, and (2) the non-custodial parent to make decisions for the student. Any special power of attorney will be filed in the student’s temporary record.
Anyone with a Custody Order Seeking to Enroll a Student
Present court order, agreement, judgment, or decree that awards or gives custody of the student to any person (including divorce decrees awarding custody to one or both parents).
Non-Parent Seeking to Enroll a Student
Must complete and sign custody affidavits. Must present affidavit from parent or guardian for transfer of custody and control.
IMPORTANT: The School District reserves the right to evaluate the evidence presented, and merely presenting the items listed in this Procedure does not guarantee admission. WARNING: If a student is determined to be a non-resident of the District for whom tuition must be charged, the person(s) enrolling the student is liable for non-resident tuition from the date the student began attending a District school as a non-resident. A person who knowingly enrolls or attempts to enroll in this School District on a tuition-free basis a student known by that person to be a non-resident of the district is guilty of a Class C misdemeanor, except in very limited situations as defined in State law [105 ISCS 5/10-20.12b(e)]. A person who knowingly or willfully presents to the School District any false information regarding the residency of a student for the purposes of enabling that student to attend any school in that district on a tuition free basis is guilty of a Class C misdemeanor [105 ISCS 5/10-20.12b(f)]. Board Review: February 9, 2015
Niles Township High School District 219
7:100 Page 1 of 1
Students Health Examinations, Immunizations, and Exclusion of Students A student’s parent(s)/guardian(s) shall present proof that the student was examined by a licensed physician and received the immunizations against and screenings for preventable communicable diseases, as required by the Department of Public Health rules: 1. upon entering the ninth grade; and 2. whenever a student first enrolls in school within the District, regardless of the student's grade. Beginning with the 2015-2016 school year, pProof of immunization against meningococcal disease is required from twelfth grade students by October 15thbeginning with the 2015-2016 school year. Parent(s)/guardian(s) are encouraged to have their child undergo a dental and vision examination whenever health examinations are required. As required by the Illinois Department of Public Health, a diabetes screening must be included as a required part of each health examination; diabetes testing is not required. Unless the student is homeless, or transferring from out-of-state, failure to comply with the above requirements by the first day of the current school year will result in the student's exclusion from school until the required health forms are presented to the District. If a medical reason prevents a student from receiving a required immunization by the first day of school, the student must present, by the first day of school, an immunization schedule and a statement of the medical reasons causing the delay. The schedule and statement of medical reasons must be signed by the physician, registered nurse, or local health department responsible for administering the immunizations. All transferring students may be given up to 30 days following registration to comply with the health examination and immunization regulations. If the School Nurse has reason to suspect health problems that may cause harm to the student or to others, the Nurse may delay enrollment in school or in selected classes. A student may be exempted from this policy's requirements on religious or medical grounds if the student's parent(s)/guardian(s) present to the Assistant Principal for Student Services a signed statement explaining the objection. A student may be exempted from the health examination or immunizations on medical grounds if a physician provides written verification. Any homeless child shall be immediately admitted, even if the child or child's parent/guardian is unable to produce immunization and health records normally required for enrollment. Board policy 6:140, Education of Homeless Children, governs the enrollment of homeless children. LEGAL REF.:
McKinney Homeless Assistance Act, 42 U.S.C. § 11431 et seq. 105 ILCS 5/27-8.1. 410 ILCS 45/7.1. 23 Ill.Admin.Code §1.530. 77 Ill. Admin. Code Part 665. 77 Ill. Admin. Code Part 695.
CROSS REF.:
6:140 (education of homeless children), 6:180 (extended instructional programs)
ADOPTED:
April 2, 2015
