Respite Care Task Force Task Force Meeting—July 14, 2015 CDHS Building, 1575 Sherman St., 8th floor conference room Meeting Summary Participants: Angela Woerner Brenda Heimbach Cynthia Hansford

Kerri Mosinski Kristi Uitich Linda Ellegard

Lynn Robinson Michele Craig Mindy Kemp

Moe Keller Russ Denbraber Tina Wells

Task force staff: Lisa Carlson (facilitator) and Barbara Yondorf, Engaged Public Desired Outcomes • • • • • •

Understand the purpose and scope of the Respite Care Task Force Develop and agree on Ground Rules and decision-making method Review and refine research needs for potential contractor Agree on meeting logistics and location Agree on a Chair (s) for the Task Force Develop and agree on next steps

Agenda 10:40 AM Welcome, role of facilitators, introductions (Lisa Carlson/Barb Yondorf) --Name, organization --What is your biggest aspiration and concern for this Task Force? 10:50 AM Purpose and Scope of the Task Force (Mindy Kemp) 11:00 AM Ground Rules and Decision Making Method (Lisa Carlson) --Review, refine and agree 11:10 AM Research Needs Outline (Mindy Kemp) --Review, clarify, refine 11:25 AM Meeting Logistics and Location (Lisa Carlson) --Expected # of meetings, setting dates, etc. 11: 35 AM Task Force Chair Agreement (Lisa Carlson) --ID volunteer (s), agreement or voting 11:45 AM Public Comment 11:50 PM

Next Steps and Meeting Evaluation/Check-in (Lisa Carlson)

11:55 AM Adjourn

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Welcome and Introductions Mindy Kemp introduced herself and told the task force that the Colorado Department of Human Services (CDHS) is hosting the task force. Ms. Kemp is the director of the CDHS Division of Aging and Adult Services. CDHS has contracted with Lisa Carlson and Barb Yondorf of Engaged Public to staff the task force. Ms. Carlson will facilitate task force meetings and Ms. Yondorf will draft the task force’s report to the General Assembly. Task force members introduced themselves and briefly addressed the following question: What is your biggest aspiration and concern for the task force? Aspirations: • • • • • • • • • •

Help people get more access to respite care in all areas of the state, especially in rural and outlying areas. Ensure a continuum of respite sites and locations. Use data collected by the task force to develop realistic options and address unique needs. Better identify what respite care is (how it is defined) and what the need for it is. Specify the benefits of respite care, both social and economic. Determine where respite care services are located currently and increase the availability of services for the underserved. Get solid data to make good public and program policy. Provide greater access and options for individuals with disabilities and mental health conditions and their families. Bring public visibility to the growing problem. Ensure that quality respite care is affordable and accessible and that caregivers understand they have permission to take time off, to get some respite.

Concerns: • • • • • • •

Getting things implemented—history of task forces doing great work but nothing actually gets implemented. Not reinventing what has already been done but instead building on it. Having enough time to accomplish everything the task force is charged with doing. (Note: several task force members voiced this concern.) Getting lost in the minutia and not addressing the big picture. Getting too broad and not having tangible recommendations. Making sure task force recommendations are specific and focused. Letting anybody down.

Purpose and Scope of the Task Force Mindy Kemp reviewed a handout that outlined two of the key elements of the act establishing the Respite Care Task Force: the legislative declaration and task force responsibilities.

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Ground Rules and Decision-making Method Task force members agreed to the following ground rules and decision-making method: Ground rules • • • • • •

One person speaks at a time. No shaggy dog stories. o Be concise. o Share the air. Speak up here. Be hard on the issues, easy on people. Misery is optional—if you need to use the restroom, go; if your back hurts, stand up; if the agenda isn’t working for you, say something, etc. With advance notice, a task force member may send a proxy if he/she cannot attend. .

Decision-making method • • •

Decisions will be made by consensus (i.e., everyone understands and can live with…). o Fallback = super majority (70% of those present). Teleconferencing: o Say your name before speaking (both those on the phone and in the room). o Put your phone on mute but do not put it on hold if you are conferencing in. Put phones on “stun.”

Respite Care Study: Research Needs Outline Task force members reviewed a handout describing the proposed work plan requirements for an information and data-gathering study on respite care to be conducted by an outside contractor. Task force members added the following topics to the list of requirements: • • • • • • •

With respect to models in other states, identify which may or may not be workable in Colorado and why. Include the availability of culturally competent care and person-centered care in the data collected on the current supply of respite care services in Colorado. Include hours and cost in the data collected on the current utilization of respite services. Collect data on the current supply of respite care services by type of provider (e.g., agency, facility-based, etc.). Try to find data on individuals in the community who do respite care but may not be formally recognized respite care providers. Provide data on the number of trained respite care providers. What types of professional providers are out there and who trains them? Provide estimates of the cost of implementing various options to increase access to respite care in Colorado, including model programs in other states that may work for Colorado.

Staff will contact task force members individually to find out what relevant information they have or know of regarding the group’s data needs.

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Meeting Logistics and Location Task force members agreed they would have three-hour meetings during the following weeks: • • • • • • • • • •

[August – No meeting; staff will interview task force members individually during August.] Week of September 7, 2015 Week of October 12, 2015 Week of October 26, 2015 Week of November 2, 2015 Week of November 16, 2015 Week of December 8, 2015 Week of January 4, 2016 Week of January 18, 2016 Jan 31, 2015—Final report due.

A doodle poll will be sent out to determine which dates and times during these weeks work best for most people. Future meetings will be held at a location that has free parking. Task Force Co-chairs The task force decided by consensus that Cynthia Hansford and Lynn Robinson will co-chair the task force. Public comment Six members of the public were in attendance; none offered comments. Next steps • •

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Lisa Carlson and Barb Yondorf will schedule times to interview task force members. CDHS will issue a Documented Quote to solicit proposals to conduct the research study for the task force. The request for proposals will include the additional work plan requirements discussed at today’s meeting. Study schedule: o July 20, 2015 Documented Quote Posted o July 27, 2015 Documented Quote Proposals Due to CDHS o July 31, 2015 CDHS Selects Proposal and Hires Contractor o September 4, 2015 Interim Report Due October 23, 2015 Final Study Due CDHS will send out a doodle poll regarding dates and times for future meetings.

Meeting Evaluation and Comment • • •

Good first meeting. Good snacks. Important to gather existing data from task force members.

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