2016 FALL RETREAT GUIDE

2016 FALL RETREAT GUIDE 4 BIG QUESTIONS What are the retreats all about? Alongside community groups and Sunday worship, retreats are the most important organized opportunities for building community, helping one another become spiritually re-energized, and connecting with the life of Denver Pres. These retreats are especially helpful for those new do Denver Pres.

How much does it cost? The lodging is FREE. We want to make it easy for everyone to participate, so Denver Pres covers the cost of lodging. Childcare for the entire weekend is $35 per child, or $105 max per family.

Where is the retreat? The retreat takes place at the YMCA of the Rockies Estes Park Center, just under a two-hour drive from Denver. You will stay in a lodge near the meeting center, in a very comfortable, hotel-style room (see cabins on the map on opposite page). Room assignments will be given at check-in.

What should I bring? Dinner for Friday night (or eat before you arrive) Snacks to share for Friday and Saturday nights Drinks to share for Friday and Saturday nights. Please store in Barclay.

Toiletries (sheets, blankets and towels are provided think “hotel room”) Weather appropriate clothing (especially for kids, as they will have several outdoor activities)

Notebook and Bible Payment for Childcare Kids Items (water bottles, toys/games to share, etc) Your meal contribution (see below for details)

3 KEY DATES October 16 - RSVP Deadline Please RSVP at denverpres.org/Retreat. Email [email protected] if you have questions about the registration process. Additional information regarding children’s specific activity schedules and any other announcements are posted on the event page.

October 28 - Meal Team Assignments Every adult who participates in the retreat will be assigned to one meal team to help purchase, prepare, and serve one meal during the weekend. Family members 13 years and older will be assigned to the same team (children under 13 will not be assigned to a team). You will receive an email from your meal team leader by Friday, October 28. PLEASE NOTE: Those who cancel their reservations for any reason after October 28 will still be required to contribute their portion of the meal and coordinate with another team member to deliver their portion. Those who cancel October 28 or sooner will not need to contribute food.

November 11 - Check-In Use the map on the opposite page to find Barclay Cabin once in the YMCA of the Rockies. Check in at Barclay Cabin to receive your Retreat Packet, which will include: 1) your room/cabin assignment and keys, 2) meal location information, and 3) childcare cabin assignments (if applicable).

Driving Directions: GPS or Google Maps will work great to get you from Denver to the YMCA of the Rockies Entrance. Just type in: 2515 Tunnel Rd, Estes Park, CO. Once you’re on the property, use this map to find Barclay Cabin.

Generations

Dannen Childcare 3-4 yrs

Childcare 0-2 yrs

Fairchild

Childcare 2nd-5th

Barclay Check-In Here

Entrance

Garris

From Estes Park

Childcare K-1st grade

NORTH

PARKING

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SATURDAY

FRIDAY

2016 FALL RETREAT SCHEDULE 4 - 8:30 pm Arrival Arrive whenever you are able. Check in with Katie Everett at Barclay Cabin. For those checking in after 8:30 pm, clearly identified Retreat Packets with keys will be left out for self-check-in. Get settled into your room. Parents: See the “Children’s Retreat Schedule.” 9:00

Group Session: Opening Devotion A time of worship, reflection upon Scripture, and prayer. This session will take place at Barclay Cabin.

9:30

Hang Out Play games or relax by the fire in Barclay Cabin or your assigned cabin.

7:30 am

Breakfast* (Ends by 8:30) Parents: Bring your kids to breakfast dressed for the day, and set them up with food before getting your own. Help get them settled in the appropriate childcare cabin by 8:45.

9:00

Group Session: Community Building Assembly Hall

10:00

Group Session: Spiritual Enrichment Assembly Hall

12:00 pm

Lunch* Parents: Eat lunch with children.

1:00

Group Photo Everyone (children included) should meet behind Barclay Cabin by 1:15 so we can take a large group photo. Parents: you may return your children to childcare starting at 1:30.

2:00

Group Session: Spiritual Enrichment Assembly Hall

3:00

Free Time** Go on a hike, play a pick-up basketball game, etc.

6:00

Dinner* Parents: Eat dinner with children.

7:30

Bedtime Prep for kids As appropriate for your schedule.

8:00

Hang Out Barclay Cabin. Play games or relax by the fire.

SUNDAY

7:30 am

Breakfast* (Ends by 8:30) Parents: Bring your kids to breakfast dressed for the day, and set them up with food before getting your own. Help get them settled in the appropriate childcare cabin by 8:45.

9:00

Worship Assembly Hall

10:30

Group Session Assembly Hall

11:00

Prepare for Departure Please be sure to - Take all of your belongings - Turn off lights in your room - Leave bedroom doors open/unlocked - Drop off your keys where you checked in at Barclay

12:00 pm

Depart Grab lunch with friends in Estes Park or on the way home. Drive safe!

*Meal Locations: Meals happen in Barclay, Dannen, and Garris Cabins. When you check in on Friday, you will receive your assigned meal locations. **Free Time Activities: There will be organized group activities including basketball, hiking, and more. Be sure to bring outdoor/ athletic clothing if you’d like to participate. Though we provide these group activities, you are encouraged to use this free time however you’d like.

INFORMATION FOR PARENTS We are committed to creating a safe, enjoyable environment for our children at church retreats. We recognize that parents are responsible for their children, and we desire to partner with parents to protect our kids and to establish safe practices during our times together. Please make sure you and your child(ren) know and adhere to the following guidelines.

SAFETY GUIDELINES 1. No Room Keys Given to children Do not let your children - 8th grade and younger - have access to your bedroom’s key at any time. 2. Parents Check In/Out Children Parents must be present when checking children (birth-5th grade) in and out of childcare, every time. 3. Private Spaces are Off-Limits Children must be in public spaces at all times, unless accompanied by a parent. Lofts, stairwells, and other non-public spaces are off limits for children of all ages. Please be mindful of where your children are. 4. Napping/Sleeping Children Childcare workers will NOT “monitor sit,” so at least one parent/guardian needs to remain in assigned cabin with sleeping child(ren). The afternoon session will be video broadcasted in Barclay Cabin so parents with napping children may still participate in the session with other parents with napping children. 5. Morning Curfew Please do not allow children out of your room before 7:30 am, unless you are with them. 6. Communal Responsibility If you see an unsupervised child in potential danger or breaking the safety rules, please use your best judgement to help correct the situation. Parenting is a team sport!

JR HIGH & HIGH SCHOOL WEEKEND ACTIVITIES Those in junior high or high school will join the adults in the regular schedule of sessions, with some other activities in mind for them. More specific information will be made available on The City. Friday 8:15 pm

Students are invited to participate in outdoor games and activities from 8:15 9:00 pm. These activities will be led by Denver Pres volunteer and staff leaders.

Saturday 3:00 pm

Students will have an opportunity to participate in a group activity that will review our theme for the retreat.

Saturday 7:30 pm

There will be one more activity planned for the students on Saturday night. More information to come.

CHILDREN'S RETREAT SCHEDULE Children from Birth - 5th Grade will be assigned to a childcare cabin by age. You will receive childcare cabin assignments at check-in.

FRIDAY 7:30 pm

Childcare Available: Childcare will be available from 7:30 - 9:30 pm. Childcare workers will NOT “monitor-sit” sleeping children, so at least one parent/guardian needs to remain in assigned cabin with sleeping child(ren).

SATURDAY 8:15 am

Childcare Available: After breakfast with parents, children should be checked in to assigned childcare cabin by 8:45 am.

8:45

Morning Activities*

10:30

Playground Time (Weather Dependent)

12:00 pm

Lunch: Lunch with parents, group photo at 1:00, then childcare available starting at 1:15.

1:30

Afternoon Activities* Napping Children: If your children need to nap, please remain in the cabin with child(ren) while they are napping, as childcare workers will NOT “monitor-sit.” The afternoon session will be video broadcasted in Barclay Cabin so parents with napping children may still participate in the session with other parents with napping children.

3:00

Afternoon Activities or Free Time with Parents Parents’ choice of more activities in childcare or having children join you for free time. Childcare available until 6:00 pm.

6:00

Dinner: Dinner with parents. Childcare workers off from 6:00 - 7:30 pm.

7:30

Childcare Available: Childcare workers available from 7:30 - 9:30 pm. Age-appropriate movies will be available for older kids. Childcare workers will NOT “monitor-sit” sleeping children, so at least one parent/guardian needs to remain in assigned cabin with sleeping child(ren).

SUNDAY 8:15 am

Childcare Available: After breakfast with parents, children should be checked in to assigned childcare cabin by 8:45 am.

8:45

Parents’ Choice: Children may join adults for Sunday morning worship or participate in childcare activities. Older kids encouraged to participate in worship, but childcare workers are available for playtime in the cabin. Childcare available as needed until 12:00 pm.

*Activities: Activities include volunteer-led devotionals, story time, crafts, coloring, playing with toys, and group games. 2nd through 5th graders will have additional activities during Saturday morning sessions.

NOTES FROM GROUP SESSIONS: